City Council - Regular Meeting

flag here to the flag of the United States of America stand. Council member Collings here. Council member Cler here. Council member Stackle. Council member Redmond here. Mayor Glman here.

All righty. Uh we'll go on to agenda item number three here. Are there any special presentations or announcements? I don't think so. Okay. Awesome. Uh in that case we will move on to item number four. This is the time for public comment. So any members of the public who would like to speak about any items not on the agenda already, please come forward, say your name and where you live and say what you'd like to say.

And as a reminder to first time commenters, I'll be tracking your three minute. When the light on my desk turns yellow, you have 30 seconds remaining. When the light turns red, your time is up.

Hi everybody. Uh I'm Maria. I'm half of the YA movement and um actually we have a fun announcement to make today. Um besides our normal ones, um I know about a month or so ago, uh Tessa had brought up that she'd been down a reading and she'd been to a BNI group and um she expressed interest in maybe having a business networking thing going on here. Um, I wanted to touch base with her, but I think it's tax season and she's mega busy. So, anyway, uh, short version, in my previous life before I came here, um, I started and ran a successful pest control business in San Diego with my ex-husband. I basically built that business from the ground up to 250,000 a year in annual revenue within a couple of years. And I did it mostly through business networking groups. Um, so I've been in a lot of groups. I've seen what works well. I've seen what doesn't work well. And through some conversations online and some walking around town the last week, this is definitely a need in the community that business owners want local business networking to connect, share leads, share information, really just connect more with each other. So, we've decided we're starting a business networking group. We're gonna just fill that need, too. So, um we spent the weekend working on some things. I've spent most of today building the basics of a website. Um it is going to follow our ohana theme. It is Ohana connect. Um I will be sharing information on links and signups, membership options and our first event which I think is going to probably be next month. So I'll keep you all posted, but we're really excited.

Okay. Awesome. Thank you. Thank you very much. Awesome.

All right. Uh looks like we got another one. Come on up. Hello, my name is Anastasia Sprout and I am the founder of an amateur paper called the Mount Shasta be. I wanted to comment that I've given away almost a hundred copies of these and um here's what's really interesting. I really wanted to take a moment to honor Chief Gibson um because he's featured in this and it's one thing to talk with a person and hear what they say. It's another to hand the papers out about someone and see what the people say about him. So, gotten a lot of feedback and I have to tell you it's 100% positive. So, congratulations to Mount Shasta. You have an excellent leader in your police force. I also want to say that um I am disturbed by some things on Next Door in terms of bullying related to the YA movement. I just wanted to make that comment. Um I've also been blessed to be connected with someone named Sky Concaid. Does anyone know who Sky Cancade is? I'm so excited to talk with this person. She was an amazing reporter and I'm really curious if there might be some ways we could work together going forward. The community is really interested in a paper, but it's way beyond my capacity to do something at the level really the community needs. So, I'm going to be hitting some of you up for maybe getting on the calendar and just talking, but it might be a little while longer before we get a second edition just to do justice to to the needs. And also I'm hearing about a couple people who are doing electronic news. So I'm wondering if that might be coordinated. Um one person developing an app. Another person has a news bulletin. So anyway, just working on all that. Um have a lead of some people who do homeless outreach in Dun's mirror. So I'm hoping to write that into the story. And um also I'd love to see if maybe there's time to do a block grant proposal in the next two or three weeks. I don't know. But it'd have to be beyond what I have the capacity to do by

myself. So, we'll see where the flow goes. Thanks everybody. Thank you. Awesome. Anyone else? If you got something, come on up.

I have come. My name is Teresa Swinson and I have approached council three times to to be on the agenda to discuss downtown business parking. And I had written a note for Todd today because I know my instruction was the reason I wasn't getting a date was because I needed to canvas the street the business. So I did go down the street. I talked to everybody. I gave them a card and said if you want to make this an agenda item and I believe you probably did get a response. I haven't um I didn't read yours, but I will say that um canvasing is useful to get people out at council. Um but that's not the way to get something on the agenda.

So I also sent an email to Kim Fowler. She asked me to. I met with her separately. I just my reasons. Okay. Um what you you need is you need council uh buy in uh to actually say, "Yep, this is an item we want to agenda."

So I brought it up for three different months and Kim told me to come see her and she'd get it on the agenda. She asked me to send her an email, which I did. I was advised by the mayor I needed to get the involvement of the city street, which I'm concerned about. and I did do everything everybody's told me. I am going to be uh having a little preop on my knee, so I'm not going to be at the next meeting. The reason that's important to get it on in April is because it comes up for renewal and I don't want you to sign a renewal without me being able to do a presentation. I feel like I just next.

Thank you. I'll just respond to that briefly. I I don't think there's much appetite for getting rid of those on council um as of right now from what we've seen. So is is

this is this isn't a time for back and forth right now. Well, is there any other public comment on any items not on the agenda? Yeah. Movement. Um, so it's this Saturday. It's 5:00 p.m. 5 to 7. Open for the whole communication uh community, people from Wu Rica and from Weed and Dunme, everybody's coming over. We still have a tiny house over there, so we can take a little tour. It's about half the size, 200 square feet, so people can imagine and touch what uh 400 square feet might look like for them. Uh good food for my ladies and it's fantastic. We are actually going to add an hour. So at 4 p.m. 1 hour before we're going to have the grant team come together. We probably have five, six, seven people right now and we've divied out about what how many how many foundations? About three each. Four each. Three, four each. And so they're just a quick little report back and how how their phone call went, spreadsheets went, so on so forth. We had a small little phone call today with uh Lake Fastina, which was pretty interesting because other people are thinking about donating land toward the movement. So, that's good news. We had another uh phone call last week with Confrontation, which is amazingly really good for the nonprofit, and uh we're slowly be chipping away at that. We have a couple more expenses that we're going to talk more in detail, community dinner, but it was fantastic. So, that on Saturday. Dun's mirror is going to be pushing an Airbnb system come Wednesday and uh they wanted to get a little bit of input of how we're doing it here with our cap rate and our enforcement systems and whatever we can do to help them. They seem a little bit more vulnerable. Our prices are kind of

high. Their prices are kind of low. It's easier for them to get swallowed up. Uh so that was really good. And like my lady said, we put out a little post about what comes first, chicken or the egg, jobs come first or housing comes first. And throughout this queue in a small viral for the county, which isn't much, but about 60% says job and 40% says housing. So, with the Yah movement saying we're going to tackle alternative housing and affordable housing and income and qualified housing and support the staff and planning, um, we are also going to start pushing businesses to expand and thrive and get more customers and a membership system and a card system. You're going to start to see Ohana connect as a membership card and then customers are going to start to go to other businesses. And in theory, if we can help businesses thrive, that means they're going to get more jobs. They're going to need more waiters at pipelines. And uh and we hope to hope to thrive the business side and the housing side together. So, thank you. Appreciate all that you guys do.

Thank you.

All right. Any others? Oh, there we go. Hi everybody. Uh my name is Evan Drake. I'm a local builder and a member of the Skew Housing Alliance. Um I just wanted to briefly kind of put a bit of a footnote in the conversation about fire hardening of structures. I think it's important not just to think about how resistant a structure is to combustion, but also uh how it decomposes upon fire and how it combusts. Um, the environmental effects of a burning structure are pretty enormous a lot of the time, especially with older structures and certain housing systems. There's a lot of plastic in modern housing envelopes. Um, among other things, tar, uh, maldahhide, binders, um, a lot of things that become toxic very quickly upon combustion. Um, I know this is probably more of a comment for our planner who um currently isn't here, but I'll say it anyway. Uh, the International Residential Code has approved several appendices in the last few years regarding natural building solid wall systems. So, this includes straw bales, uh, hemp lime, um, other solid wall systems that are uniquely resistant to combustion, but also are fairly non-toxic upon thermal decomposition. Um, we haven't adopted these dependencies. uh few jurisdictions have so far in the US. Um currently the the move is to appeal to the local building um yeah the building department uh with the appendix and often the projects will get approved. Um but it would be nice to adopt them to kind of as a statement that you know we we want to protect the land that we're on. Uh we want buildings to be non-toxic, safe for both their residents in the event of a fire and for the surrounding, you know, uh yeah, the environment, the community, everybody. Um so, uh I'll I'll speak with Kim about this independently, but I wanted to bring it to the council's

attention. Thank you very much. Thank you. Yeah. Cool.

Any other public comment? going once. Okay. Uh we will now bring it back for council and staff comments. Do we have council members over here? Over here. Okay. How about some staff comments? Todd, you always got something. Um sorry. Um so first uh I mentioned before uh an appointment says the revenue and taxation finance committee and there being uh two a requirement for two in-person meetings. The second is at the end of March uh um the 25th through 27th. Just giving you guys notice. Um, so the latest update with the landing, we uh had a meeting last week with P group and uh uh Nunio and Mark Danis Architects. Um the architecture group that the powers group like to use out of Dallas, you guys uh on council met them. Um, and so we went over uh the desire for us to enter a master planning process uh with the idea that um what we do we do early the first meeting with um suggested uses and mastings uh for both parcels at the landing. Um, you know, we talk about the types of uses that we'd like to see and uh seek community input and find out where we're

on uh you know, we're on track and where we're not. Uh make appropriate changes, come back for another round uh of uh comment and review and then um a final presentation. Along with this it uh it is looking at everything from impacts on views too uh you know any kind of uh limitations on the use of the property under the land use covenant um microclimate uh we're throwing everything in here and this is to be funded by remaining EPA brownfield grant money uh I uh finished up uh a draft RFP this morning that I'm circulating and uh once we've got comments from the development team, I will then uh send it over to Cisco Economic Development as well as the EPA to get their blessing and I'm hoping that I can get that posted by uh next week and so we get this this process rolling. The other piece is um they uh the powers group, you know, realizes that they've got to show some forward progression. So, they're trying to figure out, well, what do we do next? Um and they've been thinking about bringing an affordable piece uh to council, you know, with the development agreement for that portion of it. uh it the timeline for developing that affordable isn't going to align very well with closing out the surplus land act. But what we would do is say uh which we're trying to get a meeting with HDD. uh we can't meet the timelines for uh the development and master planning

of this property uh given that it takes so long for us to procure uh affordable housing loans and and um grants and tax credit that it just we'll do this we'll we'll tackle affordable as we go through that development agreement and so it's a pretty common practice So that's that's the way we're headed now unless we receive a different direction. Um switching gears, we talked about having uh you know sewer rate study under uh way. We don't um after checking with pace uh so uh in water neither I um have a quote from pace to get that started I will bring them to the next council meeting and we'll get them rolling. Um I don't know how much I want to talk about this. Of course there is an issue going on with the fire department. We have a very valuable member who brought a lot of uh years of experience as a a fire um chief in in different local uh was arrested um without warning by um DA investigators and um charged with a couple felonies. And so, uh, he was placed on, uh, administrative leave without pay. And we're still trying to work out some of the logistics on making sure we get this right so we're not depriving him of his rights and that we're not putting the city in jeopardy in terms of liability.

Uh, we have through score uh, Libert uh, um, Cassidy and Whitmore and um, they are going to has a memo tomorrow that lays out, you know, all the issues. Uh, and um, we'll we'll figure out what to do from there. Um, I was involved. Uh I I spoke at the last chamber launch last week and uh laid out uh the approach for uh the 250th anniversary of the nation 101st for uh the renaming of the of system to the city of Mount Gasta and how we brand events over the summer. Uh Brett Way has a daughter that uh is in uh graphic design for a wine consortium and she was meeting with her daughter to see if we can come up with a logo. We have a like a a wonderful human being on the DACK that produced her own logo that we uh uh circulated and along with uh you know the plans for which event and how we how we lay out the marketing where we buy billboard advertisements and um I'm just trying to see if I can close that so I can get approval on that approach at the next council meeting we can get moving on it. Um and finally um the much discussed clock and thermometer will be fixed this week. Awesome.

Thank you, Todd. Melissa, anything? Okay, you got yours coming up. Oh, G. Sorry. Yeah, please.

Sorry, Chief. Uh, just a couple things. Uh, so last council meeting, I was down in Ronard Park. I was attending a crisis management and executive uh board. Uh some of the things the highlight pointed out was the case studies on uh what what went right and what went wrong from an management staff. Um we covered the campfire, the Orville dam, the Bakersfield terrorist attack and some school shootings with the actual sheriff's and chief there what they learned how to handle the press you have to have your emergency systems planned and trained on. Um, so coming back from that, I uh pulled out our emergency uh and disaster response plan that the city has put together that sits in everybody's shelves. Last time it was updated was 2015. Um, so yeah, there's people in there that are dead that are on our contact thing. So I'm uh in the process of revising that, bringing that up to speed with the new Zone Haven, the new Genesis Ready Syscue, all that stuff. So working pretty good on that. Second of all, you see the uh two gentlemen in the back of the room there. Uh we have the one with the stretch on. He's our field training officer and he has with him our newest officer, uh Colin Williams. He recent graduate from recent graduate college of the came out here his first law enforcement job. He's currently residing in weed and uh he's doing a pretty good job. He's in his first couple of weeks there. So this is his first but go. So, you're going to see the officers out when we have a training. They're out. They're doing a lot of activities. So, just came around, say hi.

Awesome. Thank you and welcome. All right. Anybody else?

Okay. Uh moving on to number six, uh committee updates, either DACK, library beautifification, or active transportation. Okay. Uh, DAK met last week. So, there's a um a bit of stuff. Uh, you know, I mentioned um a local artist and now member of DAK, Maria Miller produced um she produced a lot of great comments on how to approach events um this summer and produced her own logo for theund 250th. Um we really appreciate that. Uh one of the things that um has their juices flowing is um I brought some photos uh of some really spectacular murals in Reading. If you've ever been down to a restaurant called Terokco down there, there is a a three-story mural done by a Dutch artist that um you know the artwork is incredible on it celebrating the resiliency of the families that survived the car fire. um and a couple of others and you know some stuff of uh mir mural photos I took in in Sacramento and they're trying to see what we can do about um uh you know really vetting solid local artist and um coming up with uh you know murals that you know reflect what makes Mount Shasta special uh and and not just kind of a random oneoff And so they're they're working on potentially uh outreach on that piece. Um

they're also uh we have some folks that we were talking to about the remaining power box wrap art and um realizing that we might need some changes on those. We want to expand uh who we reach and and seek out additional artists for submission so we can make that what we're putting out there uh best reflects our community. Then finally there uh a previous planner did some great work on uh photographing wayfinding signage throughout the city and we've got some very old signs. We've got um you know stuff that is in different fonts of different sizes in weird locations and uh they have agreed to try to organize that information into an approach you know when we can find the funding where there's uniformity and um there's strategy behind where we place these wavefinding signs because we think it you know a it's going to make it easier for folks to get where they want to go, but it also helps economic development. Um, so, uh, those are the big things. Uh there I'm working with Danny over at this season uh on planning the VTober event which we want to roll into the 101st and 250th but and I discussed that a bit at the chamber lunchon and uh we're trying to figure out you know we have a lot of support from the chamber and trying to get the word out on that. Uh part of this is well what's the right venue uh to raise additional funds because it is going to cost some money and um you know a gofundme paid can't sit with a governmental organization. It probably can't sit with a business because the

optics aren't there. So we're trying to figure out how um to best roll that out. And it may be that we just uh seek private donations. But um we've got a a pretty good head start on what we would like to see happen. And anyway, that's DAK.

Awesome. And before we move on, I would like to just make a note. Uh we have one vacancy on the planning commission, two on the beautifification committee and one on the downtown enhancement advisory committee. So if anybody here in the audience or watching at home is interested in any of those, please reach out. We'd love to have you. All right. Um, moving on to item seven, the consent agenda. The city manager recommends approval of the following consent agenda items. All resolutions and ordinances on this agenda or added hereto shall be introduced or adopted as applicable by title only and the full reading thereof is hereby waved. A. Approval of minutes February 23rd, 2026 regular city council meeting. B. Approval of dispersements accounts payable February 26th, 2026 and March 5th, 2026. Total gross payroll and taxes for the period ending March 5th, 2026. C. Police Department monthly report.

I move to approve consent agenda items A, B, and C by title only. All those in favor? I. Any opposed or abstain? All right. Uh moving on to number eight then the grant report review staff has prepared a quarterly status update of grant projects and our finance director is going to tell us all about it.

Thank you mayor and city council. Um I will tell you what I know and I think I will probably need some help as well. Um since the last quarterly report um in our trans transportation grants, we've uh closed out three of the grants. So that's good news. Um obviously you guys uh approved the um plans for the Lake Street complete streets and the safe streets for all. So those are two projects that are done and off the books, which is nice. as well as uh there was a little delay on one part of the project up here on Mount Shasta Boulevard, but we've resolved that now and so we'll be closing that grant out as well. Uh so the main open transportation grant at this point is the Lake Street reconstruction and you guys recently approved a contract to uh Kimley Horn for the um PSN on that. So they're underway and working to get that done. Um, we also have the small award to uh green dot to look for active transportation grant. Uh, hopefully we'll get something there. So, those are the transportation grant updates if you have any questions. Um, and then in our uh water and sewer grants, the lot has been moving forward on the water distribution system project. Um, we've we're probably I'd say at least over halfway done with that from what I can tell. Um, but moving along, there was an amendment approved for that which was a $2 million adjustment to work to replace tank two. Uh, the bids for the original project on that came in quite a bit lower than was expected. So, that's good news. And I think that will some planning on that

probably here in the next few months. Um on the storm water management um improvement project, that one as well um is moving along pretty good. Uh we'll be looking at an amendment on that one as well for Washington Drive to include some work there. Um the finally got some snow for the senior snow grant. So we were able to um have a a little bit of money spent there uh out with the contractors for the senior snow removal. Probably won't see much more since it's going to be in the 70s. Um the in in addition to that, we have the two um housing and community development block grant um applications that we're working on with Great Northern. And so they've been plugging along, getting everything they need put together, um working with Rachel and Todd to get things signed and put in the right places. So um we're moving along on that and those will be submitted on March 16th. That's the deadline. So, that will be good and hopefully we'll find out some good news. And then, uh, we have Todd already talked about the, uh, EPA grant and what we're planning to do with the funds that we have there, about $200 and some thousand dollars. Um, and then we did hear back on the parks grant from the project manager at the parks, California Department of Parks, that we will not be able to use those funs to remove the at the city plaza like we had hoped. So that wasn't a huge part of the pro part of the project that we were going to use for those the funds for. So um we're going to prioritize the next on the chestnut parking. So Kim Kim's been working on getting plans together for

that. We've got all the documentation that we need to submit that request. Um and so hopefully we'll get that done in the next few weeks. Um that does leave some funding available. Um, and I know that we're brainstorming ways to to spend that, so that'll probably come back to council soon. Um, there's a community in charge uh grant that we received. It was a small grant and the bids that we received for the work that was hoping to be done were came in quite a bit more than that. So, we're refining that uh working with the grant administrator to see how we can adjust um and maybe still get some work done. I think the the point here that Ken and and we talked about was we want to get something moving because likely in the next four to five years some component of our fleet will need to be EV. And so it would be to our advantage if we can use grant funds to put in some stations for charging our our vehicles. Um we want to we hope to get there. So I don't know Todd if you have more information on that but the um I think we're under an exclusion for a little while but it will run out. Um and then the fire grants are um the wildfire mitigation grant is moving along. I don't I haven't seen the work yet, but I think the work was supposed to start. If it hasn't, it will soon. Um I think they're starting at the south end of town on quite a bit of the land that we own down there. And then um on the FEMA equipment grant, I think we're still going back and forth on an amendment with them to see if we're going to be able to use the additional funds that were unspent on that grant. That was a grant that bought equipment for four

different jurisdiction within the south county here. So know if there's more information you want to add, have any questions?

Um I'm trying to think. Um so I guess a couple small ads. Um, for the tank 2 project, uh, we, uh, got a cost estimate in and, um, you know, Ken and I had a conversation that, um, we feel like um, PACE has gotten very used to us rubber stamping um, uh, their, uh, proposals and cost estimates. So, we actually asked them, you know, let's let's see what they do to sharpen their pencil and come in at a at a rate that we might be able to use some of that additional money for another project. So, and part of this is we want to see, you know, how responsive they are uh to see if we might want to go out for an RFP for a new city engineer. And of course, PACE has all our records. Um, and they have long experience with us. But I do think that the um, you know, and understanding that there may be competition, we may be getting better bids. And I'm just right now I'm concerned by um uh some of the estimates in the proposed like tank 2 for instance that came in um it did come in better than we expected but um it's it's a replication of a tank that they've already done and there's a big charge in there for design. I mean

it to me it seems you've got it, you know. Um and they there's a tendency to put a lot of uh you know different levels of um technicians and engineers on these projects. And you kind of wonder especially when we're looking at wastewater treatment plant and the fact that we paid them a lot of money for oversight on the construction. They haven't stood by some of the failures and we've had conversations with them and pressed them hard and um there have been eventually sheepishly promises that they'll help but we've ended up doing a lot of the fixes oursel because there were was some foot dragging. Anyway, we they do great work. They've got great people down there, but um um I think it would be good if um they knew that they're not the only game in town. That's that's what I'd ask.

On that on that note, are they are are there other alternatives that we can go to? I know they're relatively local.

Yeah, they're large. I mean, we do. Um and even if we had to pull from Chico and ultimately um you know we've got some firms that we've been using lately that are just I mean they're their stuff is right on their bids are competitive even though they've got to travel longer distances they still come in at a competitive rate. Kimley Horn particularly is strong and um you know precision engineering on the PSN for uh you know uh for the reconstruction of Lake Street I We just asked them to pull out a miracle for us because we're realizing we're up against a spending deadline and they're going to get us plans for just the base roadway reconstruction in two and a half months. I mean, so that level of um accommodation uh I know Pace can do it, but I don't think that anybody up here because Pace has been in uh you know has been the city engineer for so many places, so many cities up here that they've kind of gotten used to um the work will always be there. We're thinking about our our strategy next.

Any questions over here? Please. Uh is there a reason that the storm water management improvement project the only one that had some staff time attributed to the reimbursement.

Um I sorry actually there's some on the transportation grants as well. Um so we that's something new that we started doing about a year ago actually um to sort of try to track the expenses that we were incurring for the grant that you know others are getting reimbursed for for the most part. Um, so I did include some of that. Um, has mostly been on the lake street reconstruction. Um, and then we had quite a bit on the um, lake street complete streets on the um, water distribution system. I think mostly that's just been pace has been managing that. So I think there hasn't really been a significant amount of staff time there.

And is that like admin staff time or public works? It's basically any anybody involved. I I will say that Todd and Ken and myself for the most part.

Yeah. And you know in Ken depending on the project I I will say that u the normal practice since I got here has been well take keep track of your hours uh on your grant and it just felt like a lot of times you get down to you know um reporting on your time card and it was then well I didn't keep accurate records and it was a lot of guessing. Melissa has managed to put together a time sheet that um lists all the grants that are out there. Uh and besides the number of basic hours to fill out a time card, it's it lists day by day the number of hours that you spend as the match. And so it forces you to track this and it's been extremely helpful. Yeah, please.

So, looking at the uh CALR debt Lake Street reconstruction grant, 2.1 million, looks like there's going to be plenty uh cash available to do some construction after the planning it. Well, I will I will say that um because the project is thought to be 3 to four million, right? Well, this doubt, you know, so that SIP award, remember, it's it's from is it 2019? I mean, we keep pushing it out. I we've had our last extension that we can possibly June 30th of next year when

Yeah. And so, of course, uh costs have exponentially increased. what uh the company is doing now since now they're looking only to have drawings for just the roadway right ofway just so we can get the money spent and say those drawings are done which is what we need to access our funds before they disappear at 2 million. Um uh but we're going to be able to do what we originally scope for that project. It's going to cost um considerably more in gas tax gas tax fund.

Well, the project from what I recall is three three to four million range, right? Yeah. But the the um state transportation improvement program I think they awarded us I I don't have the number up and I think it was like 2.1 million. Yeah. 2.1 million. Yeah. Yeah. So that's not going to complete the project.

Yeah. So, what I'm worried about is you can't start the project unless you know you can finance it. In other words, you can't tear up the roads and do some work. You have you have to have enough funds to do the whole project. You need sidewalks and the roadway all finished. What are we going to do? If do we have a plan to just get another extension? maybe wait for more grants to do the whole project. So, right now the plan is to uh use uh gas tax money. Yeah.

And um you know if there are grants out there that uh will allow us um the supplement uh will case them, but it looks like it you know part of this reconstruction is going to a significant part of it is going to be on on gas tax. Okay. Well, I guess my suggestion would be get the planning done and then do a segment of the road with the remainder of the $2.1 million. Yes. Uh you may so that we don't lose the $2.1 million. So in other words, go from Ever Memorial well Rockell light to I don't know street or something like that.

We're looking at Mount Chasta up past Rockfell as Mount Chasta Boulevard. Yeah. Okay. Is this the one that they talked about where they can do the paving and that part of the reconstruction with the idea that the uh active transportation stuff will come in later but is being they're they're doing all of the the reconstruction with that stuff in mind so that it won't inhibit our ability to do that later. Is that the part that

will come in? And we we spoke particularly to Calrans that um we would stripe the lane the way we want them. They're not the 16 foot wide lanes, but the you know 11 or 12 foot lanes and up the center uh the curb cuts where we need it. And uh the rest is a blank plate, but nothing is a throwaway. It's just something that we can come in after the fact when we have the money and then just add these. It isn't like a massive like you know tear everything out we just did and put this stuff in. But, you know, it's too bad these don't align perfectly, but if we're three years behind, um, but we get it done again.

So, with respect to the Prop 68 grant, um, can you trans agency, can you ask to help the rec district with the projects? Um, for instance, well, this one is actually city land. So, the ballpark, the ball fields over um on uh Lake Street by Rockfell. Apparently, there's new fencing needed according to uh right director. So, she suggested that maybe that would be a good project for this prop 68 money brainstorming for projects. That's

and I spoke. We need council approval on it, but um I I I said that's that how about the roadway into Rockefeller into Chastis Park. She mentioned that one. Uh it's gravel now used to be pavement. Let's let's see what we've got left after we've got the the hold up right now is um Ken need uh one more quote on um constructing uh you know chestnut street lots and then we But do you think that'll be approved since it's not I'm a little worried the tree removal was not and that's kind of parklike. Why wasn't that approved? I mean, we do have a park that's planned there in the

Yeah. Well, yeah. Why wasn't it approved? You know, did they did they tell you why that expenditure was not approved? You mean with the um tree? Oh, because it's all it really the way it was framed is uh that was part of and originally uh part of a reconsolidation and um circulation plan uh to create a park-like atmosphere uh at the city hall. Now that we've removed this, it's it's just a hazard mitigation issue. And so they're like we're not going to fun that. to do with parks.

Okay. With um the uh C uh chestnut parking, you know, we've got fully, you know, does a full design plan. Okay. So, you can constru it as a as a as part of a three-way greenway park design.

Okay. And we're talking with a new group and you know whether it's farfetched or not if they think they can get us money that um we open you know we seek money for the entire stretch of the greenway is partially a way to mitigate any um additional mud flows that there's a catastrophic mud flow into the area. Even if there's a tenuous argument they believe they can argue for money for the entire greenway. And so it's not like this is dead. We've got we're chasing real money. We have real plans. You know, who knows what state parks is going to do, but this is um I think this is something we can make a really compelling case for.

Okay. But you are talking with Shannon possibilities. Okay. Thanks. Council Redmond over here. All right. We'll open this up to public comment on any of these grants. Don't all jump at once. All right. Uh, bringing it back for council discussion. I think we got that. I don't think this requires a vote. Move to accept the report from finance director regarding grant status. All those in favor of receiving the report.

I any opposed or abstain? Okay. Uh, moving on to number nine. uh contract award the library expansion cost estimation. Nolan TAM architects who originated the designs for the library expansion have offered to lead the cost estimating process using Sierra West Todd. I believe you spoke about this at the last one if you want to.

Yeah. Um sorry this has been a saga um all the way through. Um and I'm hoping that the saga comes to an end. Uh we had uh the library tax advisory committee said, "Okay, um you know, we want you to go out and get an estimate uh from uh integrated project delivery firms that say um it will give us a quote for how much it will cost to take the 100% design drawing plans uh and tell us what it will cost them to see them come to fruition. The problem is integrated project delivery. We as we found out after we talked to a lot of concerns up here is that um IPD is uh only done on really large projects in like Sacramento and San Francisco. So we don't have people down here. So Ken and I we spoke to a couple of um construction project firms down here and they said, "You know what? you put this out right now, uh you're going to get uh quotes all over the place that are unre uh you know, unrelated to reality. And the only way you're going to understand what this is going to cost you is if you hire a um somebody that does cost estimating and um you know that they can you know put this together. They go through the plan set and they tell you and and the estimate is likely to come in high because that's how they work. And um just so you're not surprised and um this we talked to an estimator was uh Trover Construction and Estimating and they said that we can do this for

you. it would be about $12,000. But if you want to get a real level of detail, um try to find the name of the firm. uh you need to approach a company like Sierra West who will get down uh and give you uh you know uh the price per each uh item and uh if you call them uh my guess is their proposal will cost about 14,000 14,500. So, as I'm chewing this over, um, out of the blue, Nol and Tam calls me. They want to know what kind of progress we've made. And it's like, well, explain what's going on. Oh, well, um, you know, I want to see this project get off the ground. Uh, why don't I put a proposal together, uh, for nominal fee since we know what items that we want to use out of the library and how we want to do this. uh we'll oversee a cost estimating uh firm and they came back with a proposal with the firm that was suggested Sierra West and um the original proposal was for $12,500. I asked them to sharpen their pencil. I we wanted to get it down to eight. uh they actually came back they got up to eight with this company that's supposed to be 14,000 or more on their own with uh null and TAM and we can process this is an addendum to their already existing agreement with us and um it seems you know on the face like this is a no-brainer. We've got the uh the best estimator around. We've got the the uh uh the architect that came up with the

design for the renovation and expansion. They um will just like uh the library wants, they'll cut it into two phases. One is a renovation, one is the expansion of the building and Sierra West will use local prices and they do this on a regular basis. So, and one of the things that they came back with, not, you know, not not this group at Trover is, you know, we were talking about, well, what do we think the library is going to cost? And this is just who knows. But, um, uh, Ken had said, hey, can we do this for three million? And they said, uh, no. Um, you know, maybe four million, but that, let's see what they come back with. I mean, that sounds like something we can bite off. Um, so that that's why I'm bringing it. We finally at the end of this saga, I can get um this this addendum processed. We can get them on the way. We'll know what it's going to cost and we can figure out what we can do, what we can't.

We'll bring it back for questions. Question over here, please.

City This may be for you, but also council member St. if this gets approved and we have some more detailed cost estimations that some over the two stages of renovation versus expansion. It's my kind of first question is if it comes total both faces closer to four million. Does the are the funds that are in place and are estimated to continue coming in with a quarter% sales tax funding vehicle can you afford a $4 million total and I don't know if that

Yep. Big run up depends on we haven't finalized the library numbers for 2025, right? They're not final yet close. Yeah, we have about 1.3 million 1.3 million in reserve. So that'd be like we can't use all of it, but say a million dollar down payment. And then and they it runs it runs it runs a surplus per year about 50,000. What? Only 80. That would be I'm sorry, I don't have those numbers in front of me, but we did go over them before. Okay. Very close.

Yeah. And I think it may not be good enough. Yeah. because you have the the surplus that the tax generates versus the realistic uh expenses um has to be 20% greater than the payment on the loan that you get for it to be the loan to be approved. We've been through this before with um um I guess off top of my head with the u the sewage treatment plant and the u the um interceptor line. Same type of thing. Oh, and also the uh the solar panel project.

Yeah. So, it has to be room to get approvals. So, yeah, the big question. That's why we have to find out how much cost.

So, if I can explain the scenario out a little bit further, what I've heard from everybody um is um the cost estimate is going to give you thicker shock when it comes back. And that's it's designed to be that way. Um what that does then is it sets up if it's if it's undoable, it sets up a decision point uh you know whether we want to move forward with you know one faction um in the library expansion wants to the renovation of the uh the interior library HVAC re and circulation done while another faction says well we need to do something more flashy so we need to work on the expansion and add a back um here's what happens we've got a cost estimate that's hard and fast I mean if we've got an idea of which way we want to go uh cost estimates in hand we know it's going to be high We have a not now a not to exceed amount where we go out seeking qualified construction firms to do this work and whatever approach we we want to take. We throw out there this is what we would like to do as a first phase but um we'd also like a quote on what it would cost to do the entire thing uh with a not to exceed amount based on that cost estimate. and then we come back and see what we can do and then what we can't. Um because we're I'm you know from the firms that do this, you know, um have said that when we've got certified cost estimates, we're often able to bid considerably under what that

cost estimate um that's handed to us. Uh, so we're we're at least we're going to have hard numbers for not a lot of money for $8,000 questions. Okay. Uh, we will now open it up for public comment. All right. Okay. Uh, bring it back for discussion. Yeah, please. Seems to me that this is kind of a no-brainer. I don't mean to offend anybody. They're against this, but the project was described as having two faces. But I know John and many other people have been involved in this so long that they see we can do both faces, but we're going to have to move parts and pieces of relative more detailed and better cost estimates come into view. And it just seems to me it's a critical piece of a bunch of information uh to help them make better decisions as this large 3 to4 million project goes forward. uh you know and frankly having this cost estimate it feels that um we've had so many stops and starts and the folks that are involved with this have been extremely patient. Um I think a number of folks have worries that they're going to be picking out their tombstone before

any decision is ever made. And so I want to give um a uh something that that says this is a hard number. This is what we think we can do and this is what we can't do and what we can do. Let's get rolling on it. Nothing there. We all good. All right. So, end debate with the motion. Motion to approve a contract. for move to approve. Uh I'm going to move to approve a contract amendment with Null and Tam Architects to oversee professional cost estimating for the Mount Shasta Library renovation and expansion project at a cost not to exceed $8,000. Second.

Okay. Uh all those in favor? I. Any opposed or abstain? Okay. Excellent. Moving on to number 10. Council reports on attendance at appointed or outside meeting.

All right. So the chair. So um Kier information interpretive and information center. Our meeting couple weeks ago uh showed that we have a cash balance of all of $2,500 maybe 2,700. Obviously not a good situation. Nancy Agrin uh who's a county supervisor and represents the county at this board. uh is moving along with educators, important educators whose names escape me at this point. But uh she seems very confident about turning the facility into a place that uh schools schools school trips will occur. But to me, it sounded like the costs of running that program will be washed out by revenues. sort of you you collect some fees from the classes. Kind of like what we do at the ice rink. We have a we have a a school group come and they pay pretty discounted price to go ice skating, but there is there are costs involved. And uh I I'm not sure it's going to help um improve the fiscal situation for the center. Something much grander will probably have to happen. Uh along those lines, did uh the president uh fell named Renie call to about give me a presentation on the 23rd here? He would like to give a presentation at the you know agenda item number two. So if we could pencil him in for a 15 minute on the 23rd. Is there anybody else scheduled

with any of the details yet? Um, can I just schedule them now then? If if we've got details on it. Yeah. Yeah. He's probably going to make a pitch to Yeah. increase the uh donation we make from $1,000 to something higher because that's what he's doing throughout the county. might I um so as part of the budget planning process um I was hoping to have our community partners come all at once and I think we have that potentially wanting to be scheduled for the end of April uh and I was going to send out a an invite for that. So would it would it be okay to try to

I think I think he has it pencil pencled in to give a presentation about the importance of collier. I don't I'm not 100% sure he's going to ask for more money, but he'll probably go to that one, too. Okay. So, you want to hear you want to hear twice? Okay. I'll have to bear with him.

Yeah. Uh any other Um I did have I guess I have a couple. I had my uh second uh coffee with the mayor event. It was uh well attended and we had a robust discussion. Um some things came out of that. Still moving forward with those. Uh the next one will be on the 24th and it'll be a morning one. Stay tuned for the location, but it'll be a you know more appropriately themed for the morning for drinking coffee. Um, and then before that, on March 19th, the Sison Museum at noon is going to have the opening ceremony for uh their new exhibit. It's going to be a new three-year exhibit. Um, kind it's a chat, the stories celebrating kind of um the founding of the town and how everything came to be, some of the original pioneer families. Um, looks really cool. So, that'll be at noon at the museum. There will be food and drinks provided. Everybody is invited for that. It'll be great.

What was the What was the date again? Oh, sorry. Uh Thursday Thursday, March Thank you. Thursday, March 19th at noon. Um let's see. I think that's it. Anybody else got anything? No. All right. Moving on to item number 12. All right. Okay.