Board of Commissioners - Regular Meeting

The announcement here for the public hearing. The Board of Commissioners of the City of Mount Juliet will conduct a public hearing to consider the following on September 14th, 2026 at 615 at City Hall. And they are three items. I will read these three. An ordinance to rezone property located at 1888 Golden Bear Gateway, which is approximately 18.4 acres. Map 54, parcel 16.01 and part of parcel 16.02 from RS-40 low density residential to CMU commercial mixed use. The second item is an ordinance to rezone and adopt the preliminary master development plan. the property located at 115 oakmont drive approximately 10 acres map 72 parcel 5.01 from rs40 to rs20 and the third is an ordinance to amend the land use plan for approximately 53.15 acres of property at 2770 west division street map 73 parcel 3 from medium density residential to high density residential if you have any comments for the board of commissioners on these three items or any of these three i'd invite you to come forward give your name and address for the record and you will be recognized at the podium yes sir at the podium Name and address, please.

Yes, David Fleeter. I'm at 1043 Oak Hall Drive. So 9B is the one I'm curious about, the one located at 115 Oakmont Drive. Where I'm at, I'm in Oak Hall 2. I'm right next to the common area across from the gazebo. And the seven years we lived there, we've seen two pretty heavy rainstorms. where white water is rushed up right near the top, it wouldn't have taken many more inches of height to spill over. And if people start to build on the other side of that drainage ditch, then I imagine a lot of trees and other shrubbery is going to be removed and roots absorb water a lot better than concrete and asphalt i'm just wondering how that's going to affect the drainage in that ditch because if i'm almost near the top right now it wouldn't take that much more to overflow and it gets to the top it's a flat run to my back door which isn't that far away so i was wondering how what were you thinking about on drainage and whatever like that with the new development all right well thank you sir oh

name and address for the record tracy downing i'm at 2018 oakland run and our property abuts the very far extreme southeast corner of the proposed development and i just i just want to express two concerns the past commissioner's meetings that i've attended said that there was going to be a 10 foot there's a tree line behind our house which is part of that property and it was stated that there was going to be a 10 10 feet remaining of that tree line i would like to suggest it maybe be 15 or 20 feet i'm sure whoever the eventual homeowner is behind us would appreciate a little bit more tree cover for a little more privacy that's just again i know it's 10 feet like to consider an expansion of that if it's possible and the other item is periodically the last several months we keep having surveying flags pop up in the far back corners of our property. I don't know where those are coming from, who placed those. I think two meetings ago, I asked the developer and the owner, and they said they didn't have anything to do with it. So I'm just curious as to where those things came from.

All right. Thank you, sir.

That's my only two comments. Thank you.

Ma'am, we're doing a public hearing right now. If you have a comment for us, you can come to the podium and give your name and address, please.

My question was, I'm Judy Gross. I live in Ocala subdivision. My question was...

Your address?

I'm sorry?

Your address, ma'am?

Oh, 1039 Ocala Drive.

Thank you.

My question was, is this the opportunity to voice our concerns or is it during, when that comes up on the agenda? It's now. Okay. We have lived there 25 years. We moved in there, second house in the neighborhood. Behind us, those homes are going to be built directly behind us. So that behind us was just woods. Nothing back there but just woods. We cleared all that out. And in doing so, we discovered an old cemetery back there that is on the map of Mount Juliet. We have a record of it. So... And that's one concern. The second concern is... When we, I don't remember how long we've been there, we spent a couple of thousand dollars trying to get our property out of a flood zone. So that back there is in a flood zone. And we were gotten out of it. But the property behind us is still in a flood zone. And then there's a creek behind my house. So what are you going to do about the creek? There's a creek that runs all back through there. So... I don't know how you can put houses over a cemetery. And also, I don't know how you can put houses where there's a creek and in a flood zone.

Thank you, ma'am. Is there anyone else with comments for the board? right uh seeing none we'll close the public hearing who hear from staffs the best to speak about drainage issues on this shane there were a couple of questions about the drainage on that could you uh could you get with these individuals so and there's a question about the cemetery i'll i'll just say we're not going to build on a cemetery but uh

All right.

With that, we will close the public hearing, and we will reconvene for our regular scheduled meeting at 6.30. Thank you. You got ten minutes. Good evening, everyone. Welcome to Mount Juliet Board of Commissioners. Today is September 14th, 2026. I'll call this meeting to order. First thing I want to say is apologize for a little late start. We had to do a quick update in between this, but we're here now. We have a quorum present, and we're here to conduct the business of the City of Mount Juliet. I just want to take this opportunity also and thank each and every one of you for coming out here tonight and being with us. Our first item on our agenda, and if you want to follow along with the agenda, we have them in the metal baskets by the door, or if you're watching online, you can follow along on the website as well but the first item on our agenda is to set officially set the agenda for tonight so with that i would suggest that we add items 10 f g and h to consent if there's no objections yes All right. Any objections? All right. Seeing no objections, we will add those three items to our consent agenda to be read at the beginning of the meeting. The next item I would suggest for the agenda is we have a resolution that's been presented here for its resolution approving the Mount Juliet Youth League Soccer Association request to sublease certain property at Sergeant Jerry Mundy Memorial Park pursuant to its existing land lease agreement with the city of Mount Juliet to sublease. They need our permission to do so here from the board. So this is not on the agenda, but I'm going to suggest that we added to the here at the table if there's no objections. Okay. We will read this at the heel of the agenda. Aren't any other changes to the agenda? All right. Without objection, we'll set the agenda as published with the three items moved to consent and the addition of the sublease agreement. The next item is our invocation and pledge of allegiance. I'd call on our city manager, Mr. Martin. If you would, sir, please lead us in the invocation and pledge.

Yes, sir, Mayor. If everybody will bow your heads with me, please. Heavenly Father, in our hearts we plan our course, but we pray that you establish our steps. I pray that we seek your advice. Let us not make decisions based upon what we know, but let us act upon what's in your best wisdom and justice. In Jesus Christ's name we pray. Amen. Amen.

Thank you, Mr. Martin. The next item is on the agenda is the approval of the minutes. And this is we have one set from August 24th. Any changes? Any comments? Without objection? All right, hearing no objections, we approve the amendments. The next item is citizen comments. This is, I just want to point out, I think it was a question in the earlier, in the hearing. It works a little bit different here if you're familiar with the planning commission. We don't take comments at the agenda, each agenda item. This is your opportunity if you want to address the board. to come forward and give your comment to us. We can't always necessarily answer questions from the floor or from the table up here to the floor, but this is an opportunity for you to address the Board of Commissioners. What you'll do is you'll come forward, give your name and address at the podium, and you'll be recognized for three minutes.

Good evening. My name is Mark Hinesley.

I live at 1006 Benton Harbor Boulevard in Mount Juliet.

I just came tonight to thank each of you and so many people that are watching and a lot of people that helped make Friday morning's 9-11 event at the clock tower, I think, an overwhelming success. And I think everybody has a reason to be proud of Mount Juliet for that. And with your permission, there's a few folks I want to thank personally, if that's OK. All of our city leaders, Kenny, you set a wonderful tone. Thank you for turning everybody loose to help us out. To each of you that were there that day, it meant a lot, and I appreciate you being there. I can't say enough about Chief Foulkes and Chief Chandler. They really came out. And those of you that are watching the live stream, it was a good day for Mount Juliet. bell ringing the flags the honor guard i think they all lost about five pounds if they were wearing a wool suit but uh i'm really proud of all of them we had pastors kenny silva and daryl crouch jenna allen many of you know her she's probably the foremost leader with tunnels to towers in mount julia and she was there and helped out a lot john and amber hitch with the buzz they're the ones that live streamed it for us Thank you for letting Adam in the IT department bring the drone. Ross Hudson and his team at the Parks and Rec department had the place looking perfect over there, and they put out the chairs and put the flags out and everything. It looked very nice. RTA for letting us use the property. Our friends at the Compassion Coffeehouse came and gave away free iced coffee, and I know at least one new customer they got, right, Mr. Giles? That's what I thought. Justin Beasley. know when he shows up with a camera you know you're going to have a good day jeff karen he played our music for us volunteer nobody made any money off of this by any means i want to thank our chamber staff and board and the volunteers and everybody that came up it really meant a lot the second thing i know each of you in the mayor is going to have one at large open town hall meetings for home rule you've got them scheduled. We'd like to invite anybody that maybe can't make it to an evening one. Michael Mullins is going to be at the chamber on the 28th and 29th of September, Monday morning and a Tuesday afternoon, if that's convenient for it. We'd like to invite anybody that would like to come by and speak to somebody about that. And also, I think she's here. Lindsay Sutton, I know she runs the Animal Shelter Volunteers. I just found out this chipping thing for your pets, five places in Mount Juliet at no cost or anything. That's good stuff, folks, and that's all I've got. Thank you very much. Two minutes and 49 seconds.

Very good. Thank you, sir.

Good afternoon. Good evening. My name is Keith Yates, 1970 Dunedin Drive. I'm here talking about 10 A, B and C that is on your agenda tonight concerning the Kensington Ridge project. The city has had multiple meetings. Commissioner Trivette has organized some meetings. The HOAs of various organizations have organized very many meetings. And things have done well within those meetings. The developer has brought an option to us during those meetings that have done great, that I will be in full support of. That is an option three. However, that's not the plans that were delivered to you all because it needed planning commission approval. So I'm all for this option three that is there, but I'm against the original plans that were shown So some of the things that were in those plans included maintaining two connections to the project. It included a 20-foot buffer that was going to be shown by silt fence and also by snow fence that keeps some of the neighbors keeping that agent away. And all those things are great things to have, and I appreciate the work that was done on that. What I really would be disappointed if that does not come approved, does not approve tonight. So thank you very much.

Thank you, sir.

Good evening. Tom Martin, 2970 Melbourne Terrace, speaking on the Kensington Ridge as well. Here on behalf of the HOA in Willoughby Station, did want to also, as Keith did, acknowledge our appreciation for the engagement that the developers have had during this process throughout and commissioner trevett as well for his continued communication to our residents and more broadly i just say that while change is always a daunting proposal we are very much in favor of this development falling within the city limits i think it's in everybody's best interest especially in the neighboring communities so we look forward to that i will echo the sentiments that Keith brought about the option three that we would like to see proposed. When considering the subdivision, primary concern is always going to be safety. And in my mind, option three keeps traffic onto the roads that are able to best handle that traffic. So we'd like to, again, voice our approval of the option three that is intended to be proposed. I'll leave on this. Drainage, of course, is always a concern within the area. I trust the planning commission and the developers will work hand in hand, but want to make sure that there's a significant focus on where that water that's going on to that subdivision is heading. We deal with struggles in our neighborhood, as do everybody in Mount Juliet. So that's also a leading concern. So I appreciate your time.

appreciate you all being here thank you sir um hello my name is caitlyn lindeman i also live in willoughby station at 2492 port kimball drive i'm here to share my thoughts on the new development being proposed between willoughby station and hickory hills kensington ridge the street i live on port kimbla is currently a dead-end street under the original plans proposed port kimball would become connected to kensington ridge and would also connect through kensington ridge to hickory hills creating one long pass through that could lead someone over to south green hill road through willoughby station community This new road would create a direct pass through Hickory Hills to South Green Hill and would increase traffic dramatically. Fort Kimballa would become a main artery in and out of Kensington Ridge, despite the Willoughby and Hickory Hills portions of the road having no sidewalks or speed bumps currently. Through the community meetings with the developer, builder, and city, which were organized by Commissioner Trevette, thank you for that, I've come to understand that having the development be a part of the City of Mount Juliet would allow more oversight of the planning and building process and stricter standards, given that my family would be directly impacted by the plans as they were originally planned. proposed i think it is very important that the development be annexed by the city and that the option considered the option three or c can't remember which one it was but the one that does not pass through into port kimballa and it would not create a new traffic artery through to south green hill road I want to thank Commissioner Trivet for his work keeping our community updated on the status of this project and organizing the community meetings, which were a great opportunity to share information. um he worked really hard to make sure this development could be done in a way that benefited the existing communities um i think most of us probably would choose not to have any development happen there but that is not reality um the land is zoned for housing and it can be used for housing but we should try to do it in a way that is considerate and deliberate to the people that already live there and to our future neighbors as well thank you

Thank you.

Hi. I'm Ben Jackson. I live at 106 Oakmont Drive. So this is about 9B. Oakmont Drive has a kind of rich history in Mount Juliet. It is one of our long-established classic neighborhoods, if you haven't been over there. All the yards are either two acres down to a little over one. It's the smallest. And my house dates back to the mid-'70s. The previous owner is responsible for most of the decorative signage, including the museum country store just right outside, which most of that was assembled on Oakmont. Well, first of all, I'd like to thank the work of the staff and the Planning Commission up to this point for making some really good recommendations and mitigating some of the issues we've already seen. So thank you guys for that. But our primary ask at this point for the development is the Planning Commission recommended at one point to leave a mature tree barrier between this new development and certain, it was unclear to me, which neighboring communities. We would really like to ask you guys to require a mature tree line to be left between what is currently the end of Oakmont and what would become this new development. We feel like it's going to help preserve the classic feel of our subdivision in our neighborhood. uh and it still allows them to build a more modern subdivision with a higher density um we feel like it's a good compromise uh it would also shield us from the noise pollution during the construction of course and and important to us the light pollution that's going to be generated from the street lights and the mailbox lights that are required under modern code but not something that we currently incur on on oakmont this feels like a reasonable and important way to just create some continuity and respect between the two areas being that we'll share the same access point, but definitely not the same character. And that's all we've got. So thank you guys very much.

Thank you for your comments and the emails.

I'm Rhonda Pritchett.

Thank you.

I live at 113 Oakmont Drive, and I just wanted to follow up basically behind Ben and just suggest that there be something done with the traffic entrance and exit from Oakmont. If there's only a left turn or two lanes, so if they could make a right turn lane, that would be helpful for the people who would be coming out of the subdivision to turn right. and they could get out and not be behind three or four people waiting to turn left in the traffic that's going to be there.

All right. Thank you. Anyone else to address the Board of Commissioners?

Okay.

And we'll move to Commissioner Comments and Reports. Commissioner Giles, you're recognized, sir, for five minutes.

Yes. Thank you, Mayor. I don't know if Mark Consley is still here or not, but he said everything almost a lot better than I was going to say it about the event on Friday. It was very, very meaningful. And I know everyone probably in this room remembers where you was when 9-1-1 event occurred. My wife and I talked about it this weekend and, and that type of thing. So it was a very meaningful event. And I appreciate the chamber and the city and the, tower group whoever for putting that on mark may made mention most of you know that that i i enjoy coffee and so i normally will not drink iced coffee or and all that but it was very hot that day you know those of you who were there so i went over and enjoyed a cup and i enjoyed it for a long time that day it was so good that I called Mark to see who that was who furnished the coffee. So I want to tell you, if you've never gone down to Compassionate Coffeehouse on Lebanon Road, I suggest you do that. I don't talk about a lot of the businesses. I thank them. So I want to thank them for what they did for us on that day and for that event. But it's real impressive. They roast their own uh, beans there. So yes, I made a visit and bought for the office and bought for my home. It was a wonderful visit on Saturday. So I think compassionate, uh, coffee house for what they do. Uh, if you read into, if you go into it a little bit and understand them, they also give back to our, our community. And I don't mind to tell you, and you probably know already that they give some of their sales back to WA Wright Elementary. And while that obviously is very important to me is because my wife was a principal there for many, many years. and i know the school and my both my sons went to that school and so um of all the the areas or all the the excuse me the the needs in that area they chose one that was good and i think they took a survey for that so i applaud them for what they're doing to our uh for our community and so i want to encourage you to visit them if you haven't already And Mayor, that concludes my comments. Thank you. Thank you, sir.

Vice Mayor, you're recognized for five minutes.

Thank you, Mayor. And thank you all for the folks that are out tonight as well as the folks that are online. Commissioner, I actually think about 25 years ago with my daughter sitting here in the room. She's 18 and she actually works at Compassion. So I actually got a chance to go there and see how they make that coffee, so it's really cool. But to go back to what our schools are teaching and also to go back to our next generation that's either here tonight, which I'm very blessed to have one of my family members here. Also just the fact that all of our kids that are growing up and still remembering where we were 25 years ago and just where the next generation is going to be leading us. So thank you, staff. And I think Mark mentioned everyone except for himself. And it'd been great to just thank him as well, just for all of his time and commitment that he's also given to the city and the chambers. And so hopefully he can go back and listen to this tonight. I know some people in the back there are shaking their heads. So hopefully they get that message over to Mark. If not, I'll be sure to give him a hug next time I see him. But yeah, the staff, I'll tell you, Both of our chiefs, I mean, we're blessed, but that message kind of brought things back home for what Mount Juliet is. And great job, Chandler. Thank you, sir, for everything you're doing for our city and that day as well. um for the for the residents that came out tonight um and the folks that are online i got so many emails so many messages um this is what it's about folks is uh trying to make sure that when we do have something that's going to impact our our district it's important to be able to bring us all together and basically at least try and find that balance we're not going to please everyone but we do got to find that balance to be able to make sure that um that if it is something that we're not happy with right um that's coming to our city because we always love the green space it's it's great to have those green trees but somebody owns that land and they have every right to do what they can do on it as long as zone that way and that's the way the code follows so um but i do appreciate the partnership from the developer the landowner And the best part is the fact that the citizens took the time to come out through those two different meetings and even give the survey of what it is that they're looking for. A lot of lessons learned, right? There's a lot of development in our city when it comes down to what is the best product out there when it comes down to the storms, the storm drains, the speed calming. You know, we hear about the stop signs and then around abouts the pros and cons and everything. So it's just great to know that that we've got such great talent within our our communities where we have residents like Keith Yates that that can challenge our. our staff here to say, Hey, you know, have you thought about this? Um, so thank you, sir. And thank you for the folks that came up today to speak about what, uh, value, um, that we brought to bring everyone together to have those conversations with the developer. So, um, obviously, um, you know, when we get up to the agenda item, um, It is going to be important for the Commission to take in all the considerations of what the residents have came out. I did a survey for the community out of the 47 residents that all showed up with different family members that felt comfortable enough to give all their emails. And then, of course, the folks that did respond back to the surveys. right at uh 77 of the folks did want the the development in the city because they wanted to be able to have the control of of what um is being built there so thank you residents that all took part in that and thank you for the folks that came out to those meetings um and also the folks that reached out to me that could not make them due to work complications or family so continue on communicating with me. This is not gonna be the last project, but as I tell everyone, just because it's not in your district, we all are Mount Juliet family and friends. And if you see something that is in another district, please reach out to any of these commissioners, preferably the one that's in that district. Voice your concerns and bring in your ideas and some of the best practices that we can all be able to come together and make sure it's a good product coming to our city. Because at the end of the day, the end users, all of us are the ones that are going to get stuck with it. So it's sometimes not always a stuck. It could be a good product as well. So take that as a positive. But Mayor, that concludes my report and I appreciate your time.

Thank you, sir. Recognize Commissioner Hefner for five minutes. Thank you, Mayor.

I appreciate everybody coming out this evening and those watching online. It seems it's been forever since I've been in a meeting. It's only I missed two, but a lot has certainly transpired. over the last month or so, a lot of changes. It was unfortunate I couldn't make the 9-11 event. Regrettably, I had a conflict, but I do want to thank Mark Hindsley and all the staff that put forth an effort to pull that off. It was amazing. I did see some of it on TV, on the feeds, so a great job by everybody involved in that. um i got a couple of things i want to put out there one major thing this actually came my last board meeting which was i think three meetings ago um public works director came up to me he goes hey by the way matt white you know we just got a 12 million dollar grant from the federal government to widen lebanon road i'm like that's amazing and i don't know if he's ever been publicly thanked for that but he was He was responsible for that grant, $12 million, one single individual, a $12 million federal grant to widen Lebanon Road, huge. And anybody else that I missed that was involved in that, I apologize, but just huge, huge kudos goes out to Director of Public Works, Matt White, for that. So looking forward to seeing the cones. I know it's a couple of years before we're gonna start seeing orange cones placed, but at least we made an enormous step forward and I wanna nominate him for Employee of the Year, just kidding. um he is so deserving but in any event i also want to congratulate deputy um city manager michael michael mullins 29 years of service uh with the city of mount juliet um huge kudos goes out to him and commissioner vice mayor bill travette five years congratulations lasting five years in politics it does it does And then I do have a home rule workshop, work session that's coming up October 6th, District 3. It's at 6.30, so it's in the evening, 6.30 to 7.30 p.m. We can extend it if we need to. I'll stay there as long as there's someone there that wants to talk to me. It's at West Wilson Middle School. So again, that's October 6th, 6.30 to 7.30, but you don't have to wait until October 6th to get my opinion on it. I got a lot of opinions, especially about that. Feel free to reach out, talk to me, phone, email, in person. Happy to give you my opinion on that. That's it. October 6th, 630 to 730, West Wilson Middle School.

With that, I conclude my report. Thank you, Mayor. Thank you, sir. Commissioner Mullaly, you're recognized for five minutes.

Thank you. I have a couple of flyers to put up. Okay, if you play pickleball or if you don't play pickleball, you can also donate. So the city's fourth annual Pickles for Pups is coming up on October 3rd. It's on a Saturday, starts like eight o'clock. This is a fundraiser for our animal shelter. We do not budget veterinarian expenses, things like that for the animal shelter. So that's what this fundraiser is for. It goes to the animals. So if you love animals and you want to donate, please feel free. Or if you play pickleball and you would like to participate in the tournament, it's a lot of fun. I can't play this year because of my shoulder surgery, but it is a lot of fun. So please check it out. Sign up. Donate the next one. Here they are. These are our five public meetings that we're having on home rule. And mine is the, we have two in September, three in October. Mine is on Tuesday the 22nd at Providence Church on South Rutland. It starts at 6.30. So if you can't make a particular one, please find one that you can make. They're very important. It's a very important vote coming up. So all the information you can get Please, whether, ever how you decide to vote, please make sure it's an informed vote. So please pick one of those. He's taking a picture. We'll give him time to take a picture there. So please pick one and make sure you come out. And the other thing, I want to thank everybody for coming out on the projects that you have organized. near where you live and i know it's not easy to take time away from your schedules to come out to a meeting so i just i want you to know i appreciate you for that the uh the other thing i would like to thank wilson bank we have a digital sign on glenda parkway at the entrance of sergeant mundy memorial parkway and it just went ballistic and whacked out and quit. So it's very expensive. So Wilson bank has donated over 32,000 to replace the sign. So I just want to say thank you.

And that's all.

Amazing how expensive those signs are. Well, for my comments, I just want to say, um, the, the nine 11 ceremony was, was really great. And everybody involved who works so hard on that, uh, both Chiefs and what was said. Did a wonderful job on that thing. It's hard to believe it's been 25 years for myself. I was 24 when it happened, so it's kind of like that halfway milestone for me in my life from before and after. Both of my children, like so many, are under 25, so they were actually home all weekend. A lot of questions about that. I think everybody in the room can probably reflect back to a memory or something that happened in that, that time. And it's important that we don't forget. And it's important that we keep doing what we're doing as a city and remember why we are the nation that we are. So appreciate everybody involved and everybody who came out. Like I said, both of my kids were home from college. They made a special trip home. Uh, personal note here, have to wish my wife a happy birthday tomorrow. So we had both kids home. So last one just went by, went back. Um, taught me to go into Panda Express. So, your kids are in college. You'll do whatever you have to do in order to get 10 more minutes with them. Not that Panda Express is not the greatest food in town. So, I appreciate them and everything they do as well. So, with that, since I'm struggling to put Good thoughts together. I was just going to recognize the city manager for his comments. You're recognized for 10 minutes, sir.

Thank you, Mayor, Vice Minister, Commissioners. Thank you, everybody, for coming out tonight. For those watching at home that couldn't be here, it's odd that the Mayor would finish up with talking about family and getting choked up, and you've got the daughter of our Vice Mayor here tonight and other folks. The thing I want to start off most importantly is... The pride I had also Friday when we met for the remembrance ceremony. Nobody appreciates that. And everybody said 25 years ago they wouldn't forget. And there's one community that didn't for sure, without a doubt. And you can see that in every corner of this great city is no matter where you drive, you see old glory flying high. And that's for none of our citizens in our country, but for those that made many sacrifices so that we could have the freedoms that we've got today. So we will never forget in this community the promises that we make as a country. And one thing that we'll never take for granted is just how truly blessed that we are. And I think that I've said this at many meetings where we talk about the most important things. And while we do what we do in this city is for the people that call it home, not the spot on the map that says without the people, it's not a city, right? That's why we do it. And I think you saw a lot of that tonight with citizens coming up from subdivisions. It shows that this elected body and staff tries vigorously every day. And even though we may stumble and fail at times, We love our community. We love our citizens. We realize why we're here. I'd also like to say that, unfortunately, when we talk about family, we lose people in this community every day that contributed a whole lot to it. And here recently, we lost to a former employee and a current employee lost one lost their mom and one lost their brother. And i reached out to though to them and uh let them know that we were praying about for them for as a city and uh they're in our thoughts and prayers um as far as the sign commissioner you're right i'd like to give a special shout out to wisdom bank and trust uh many many years ago when that sign was put up it was done in honor of sergeant jerry money who sacrificed his life for this community gave all and uh that sign was very expensive then but it outlived its life and uh they didn't hesitate they only not only do that for us but they do it for the schools they do it for scoreboards and all of our parks and things and so we appreciate that it was basically a commissioner malay reached out to me we made a phone call to them and they didn't hesitate so we'll recognize them later when that new sign goes up but thank you to them and thanks commissioner for recognizing them it's huge um there's some new business news coming soon As you can see, the mayor held up one of our local businesses there. He shopped local. Commissioner Giles mentioned the local coffee shop. He shopped local. And we've got some major news coming in the future that may not seem major, but it is. It's millions of dollars of reinvestment in a business that invested in our community many, many years ago. And sometimes you look at those things and you go, well, it's just an old business. But when they choose to reinvest in your community, They could have chose many other communities across the country, but because of the work and even some changes this commission made for opportunities we passed on in the past, we stayed after it, we stayed vigorous and there'll be some new investment coming that you'll hear real soon. So we're excited about that. And again, I can't emphasize enough why it's important to shop local and shop with your local businesses because They pour so much back into this community, for example, local developers. They live here as well. They invest. They go to church with you. They shop in the same grocery stores as you do, and they care about the community. And those are the ones putting up and supporting these businesses and supporting their community. And thank our staff for everything they do in the roles that we're in, especially Michael and I. Sometimes we have to sort of oppose them about things, support them about things. We don't always see eye to eye on everything. But at the end of the day, it's in the best interest of the city. We always come to some kind of compromise. And I'd like to take an opportunity today to recognize somebody that unfortunately a few weeks ago was too busy working and unfortunately couldn't make our employee banquet that a lot of employees will recognize that. For example, Commissioner, you mentioned Michael and his 29 years of service. And one thing we're thankful about in the city, I want them sitting in the audience. Zach Atwood's out there. Zach and I worked together for many, many, many years, and he retired from the city as a sergeant with the police department. And I really appreciate him and everything he did for me in the past. But I'd like to take a moment, if the commission will allow me, to go over to the podium, and I'd like to recognize somebody real quick. This employee won't like this because they're very humble, so they would have been just as happy with it for them to be embarrassed and recognize at the banquet. But I'd like to take a minute to ask Mr. Tim Forkham to come up. He's sitting right here on the front. You can already tell by his face he's not liking it. know tim's not only absolutely wonderful employee the fact he tolerates me and hadn't punched me in the nose one time i greatly appreciate it but if he knew how much i cared about him or how much the staff cares about in this community the impact he makes michael's out here somewhere he may be out in the lobby but you'll often see tim not being the guy that's leading but he leads from the front he comes out here and he does the hard work the grunt work and the heat whatever it takes and his line of work is not the easiest it involves sewer so you can just sort of think about that for a minute 100 degree weather and realize what him and his team does but we oftentimes see him out there but so many employees have come and gone over the years but the ones that stick with the most of one's most dedicated because they came here at a time when the city didn't really have a lot of things didn't offer a lot didn't pay a lot just simply because we couldn't but people wanted to be here because they wanted to serve So this gentleman here and his wife at home that sacrificed and his family has put in 20 years of dedicated service with the city. And I can't thank him enough because I know just tolerating me is enough. I can't imagine all the other stuff he has to do. So on behalf of the city, the 50,000 residents basically come and go. And the visitors that come to the city and everything works as it should. And this elected body. And the people in this audience tonight, Tim, I can't thank you enough for what you do for this city, for tolerating this and not run out here wanting to pull all your hair out at times. But he is so dedicated and such a good man. And he's a way better human being than he is an employee. But he is an absolutely phenomenal employee if that speaks to who he is with his character, his integrity, and who he is as a human being. And thank you, Tim. And so it's just a small token of our appreciation that there's a small certificate here. You really look forward to these pins because you get one at 5. Per this elected body, we recognize our employees at 5, 10, 15, 20, 25. And if you decide to stay longer than that, you're welcome. And you get a small pin for your lapel. And you can see he's got the city pin on, but this one probably means a lot more because it's got the 20 on it. And then a small trophy to say thank you to him. And if you want to say anything, you're welcome to. That's probably already embarrassing enough. Thanks for all you do, buddy.

Nice to meet you.

We're coming out. God bless Mount Juliet. God bless America. And that concludes my report, mayor.

Thank you, sir. With that, we'll get into the business portion of the agenda. I'll read the consent agenda for consideration. 8A, which is a resolution approving a proposal to the city of Mount Juliet, Tennessee from the Tennessee Department of Transportation for the I-40 at Central Pike new interchange project and authorize the mayor to sign the agreement. The 8B, which is a resolution approving Phase 1 Stormwater Management Asset Inventory and Assessment Contract with Civil and Environmental Consultants, CEC. And 10F, which is an ordinance amending the fiscal year 2026-2027 budget ordinance 2026-48 to establish the e-citation fund and appropriate funds for the City of Mount Juliet's Police Department. 10G, an ordinance amending the fiscal year 2026-2027, budget ordinance 2026-48 to appropriate funds to accept a donation from the Mount Vernon Estates HOA for road striping, and 10H, which is an ordinance to amend the fiscal year 2026-2027, budget ordinance 2026-48 to accept a donation from Wilson Bank and Trust and appropriate funds for the replacement sign located at Sergeant Jerry Mundy Memorial Park and Belinda City Parkway. All in favor of the consent, please signify by saying aye. Any opposed? Any abstentions? The consent agenda does pass. Next item, which is 9A, an ordinance to rezone property located at 1888 Golden Bear Gateway, approximately 18.4 acres, map 54, part of parcel 16.01 and part of parcel 16.02 from RS-40 low density residential to CMU commercial mixed use. Motion is second. Any questions or comments? Vice Mayor, you recognized?

Yeah, just actually, no, that's on 9B. My apologies. I just want to see the notes there. I just want to make sure I knew that there was a nice lady that had brought something up, and I think that was on 9B, so I'll wait to the next one. My apologies. All right.

All in favor of 9A, please signify by saying aye. Aye. Any opposed? Any abstentions? 9A does pass. 9B, which is an ordinance to rezone and adopt the preliminary master development plan for the property located at 115 Oakmont Drive, approximately 10 acres, map 72, parcel 5.01 from RS-40 to RS-20. Second. Motion and second. Vice Mayor.

There we go. All right. Just if we can get with staff just to make sure that we – So who's, would that be you, John, that I can talk to? I just want to make sure the conversations with the lighting for the light concern from the gentleman that came up, Mr. Ben Jackson, and then the tree development, he was asking for a 20-foot buffer. Are those already in there or?

we make that amendment we've got a condition that says preserve as many trees wherever they're required buffers they'll have to install them we could keep this comment in we usually leave it in if they're going to utilize any of that vegetation for buffers. They're showing them on there. They're going to have to put the buffers in anyway. They didn't ask for any waivers or anything here.

So that's number six under planning?

Yes. And they will have a 20-foot buffer.

That's right. And then, like you said, preserving the natural vegetation as well.

Yeah.

And then, of course, the lighting concerns for the pollutant.

so in we could add a we might need there is no for residential there isn't any code that says you can't spill off-site so you might want to we could add a condition that says the lighting be down lighting cut off to go only you know downloading street lighting anything like that I don't think there's going to be an issue unless it comes from individual homes, which then would be out of our, yeah. Yeah. Okay. Street lighting is not going to be, shouldn't be a problem. Okay. Thank you. It'd be like anywhere else. All right. Appreciate it. Okay. Anything else?

Commissioner Apner?

Mature landscaping, I think, was the term that was used by the gentleman earlier. I understand that they've got a requirement to put in a buffer, but I don't think it calls out anything specific to mature. First of all, do we even have a definition of what a mature buffer would be? I think the comment

It means preserve mature plantings, because that's what you'd have to have to use to, you know, it's credit for the buffer. We could modify it, but honestly, there's not a lot of room. You know, they're probably going to, there's areas on the plan to the north where they're leaving existing. But in reality, what's going to happen is it's probably going to be, they're going to have to install the buffers per code with vegetation it'll be new right that's my man that's my point yeah I'm gonna be some of that's gonna be we could add that but it's gonna it might have from the way this is a preliminary plan but from the way it's drawn I they would have to modify some of the I think that to save those they'd have to change some things around yeah it we could add preserve I think the way it's written now is if they're going to use existing towards any required buffer, it's already covered in there.

OK. All right.

That's the thing here. We can ask them to preserve trees outside of where the buffers are required, but the buffers still have to meet the intent of the code.

Or they have to take out some natural buffers, and there are going to be some areas they're probably going to have to. I just don't want to see them planting saplings, which are going to take 10 years to mature.

Yeah, but the plans do show the required buffers per code. So they're, you know, well. even ahead of the schedule on this one since it's pmdp but is there representation here that we can talk to yeah i think be a good question for that is there anyone representing the project please come to the podium

I'm the owner of the property. I don't mind to do whatever the city want us to do, go into the buffer or keeping green space, whatever you want us to do. My engine is not with me today, but we don't mind to do whatever you want us to do. Yeah.

Okay. Do you have a suggested language?

Well, I mean, we can add the language of mature buffer where you're having to take out a natural buffer.

Yeah, sure. We can do that. It is still primarily master-bent. There's a lot of details we'll go after. So we can do that, too.

So the dilemma you see where there's going to be some natural buffer you're going to have to take out, and where you're taking that natural buffer out, which has been growing for probably some trees that have been there 30, 40 years. I'm not saying you replant with 40-year-old trees. That wouldn't be possible. But something other than a sapling, I don't know. We'd have to define what mature buffer is. Maybe it's based on definition of height or year. I don't know. I'm going to need it.

maybe this could be done at the staff level yeah i think whatever the staff will comment i will ask my g to do it okay all right so that'd be handled at final master okay go ahead come on

there's uh on the north and the west side of this development there is stream buffer that they're going to have to stay out of so those areas are going to be left undisturbed like by default okay um so really you're talking about the east side of the subdivision where there's a buffer that they'll have to install um but other than that our code does specify a height but i mean for for buffer plantings but they're still new plantings i mean they're not gonna it's not gonna be like something that's been there for 20 years yeah um so i mean it's not like it's gonna it's the same standard every other development so this would be so he's willing to to do whatever the city wants so we'll leave them work on that and fmdp you'll have that yeah short up okay i had a question one more my last one

stormwater because i heard storm come up um shane what are the um retention pot what's the stormwater mitigation efforts that going in because here's the thing stormwater some some new new subdivisions sometimes will help your flooding problems that's there's what i won't mention well yeah i want to get into that but there's A lot of the new developments that are coming in are actually solving a lot of flooding problems for neighboring neighborhoods. So I just want to understand what the storm mitigation, stormwater mitigation efforts are that are going in for this project.

So there is flood plain in the area around the creek. The development cannot add any more water to the creek than currently flows off the site today. So they do propose to storm water areas. That will take a deeper delve into it. So, I do want, like, we were talking to some residents out there. There is a floodplain already existing. So. When you get a 2010 event, there's nothing that their stormwater management can handle. But like I said, they'll have to design for the 100-year storm event. And like I said, they can't put any more water into the creek than is going in today. So that's the biggest challenge, that it is in a floodplain.

Okay.

That the creek's in a floodplain.

Okay. Okay. Okay. Are you satisfied with it? Yes, sir. Okay. And if not, you're going to address it at FMTP? That is correct. Yes, sir. Okay. And it's 100-year?

no it's actually uh the ponds will be yes but it is zone a it's not uh zone ae so it's a it's a different classification of floodplain a little bit different rules but it's like i said it's still a floodplain and we have to uh they've kept all the building lots outside of the floodplain so there won't be any elevation of houses they've kept all of it out so any work that they attempt to do in that that zone a they will have to follow the rules and that could end up having to go to fema to get approved for grading so we advise them not to grade in the floodplain they've drawn it that way primarily okay all right thank you yes sir commissioner mullaly recognized all right um i have one amendment on the ordinance page 59

number 17 it says all streets and sidewalks within the development shall be private so the amendment is to remove the period replace it with a comma and add and maintained by hoa that's the motion any objections or without objection okay um I have one other motion I'm going to make, and then I want to discuss something. So the second motion is to motion to north to south. I got a Google map here. So I can't tell on this map exactly where the property line is, but you can tell where the driveway starts. So here's Oakmont. Here's the property line. How many feet into the property line do the trees go?

Are you talking heading east on Oakmont?

Well, yes. Heading east to this property.

There's no way of determining that from this exhibit that we have here.

Yeah. I mean, I've got the Google here, but of course I don't know where the property line is.

Well, it would be hard to tell without comparing the two.

All right. So if I made a motion to say... preserve that tree line north to south. And I know some of it up north on the western section is not going to be touched anyway. But to preserve a do not disturb tree line down the property line with it including outside the drip line of the tallest tree. So that's the motion I want to make. That's the reason I was asking how many feet into the property. whether it be 10 feet, 20 feet. But if we determine it from the tallest tree, that the do not disturb would be to the drip line of the tallest tree. But what I want to do is to protect and do not disturb that north to south tree line along the property line.

Why don't you go with 20 feet since that's what the buffer width would be?

20? Okay. Then I'd like to motion the north to south property line edge would be a do not disturb tree buffer, not landscape buffer, tree buffer for the existing trees there now. And the do not disturb would not go in from the tallest trees drip line.

I don't really know how the drip line should be determined. That's probably there.

Well, it's the canopy of the tree. Like this is the top part of the tree. This is the edge of the drip line right here.

The widest spread.

Yeah, from the tallest, most mature tree.

unprecedented, but we can try that. That language is pretty, I don't think I could come up with something better than that.

Instead of letting it be determined at final development plan, I want to put that end now.

Commissioner Mullaly, our attorney, I think, has some wisdom for us.

All right. It doesn't completely answer your question, but I might suggest maybe just adding that a do not disturb buffer be added at FMDP, and then staff can work on whatever the distance is with the applicant, and that can be set at FMDP.

All right. Then I change my motion to preserve the north-south property line tree buffer of the existing trees to be determined at the final plan. And take into consideration the tallest tree and the do not disturb buffer would be at the tallest, most mature tree at the edge of the drip line. So how are we going to word that?

I might suggest just a do not disturb tree buffer to be.

western property um made at fmdp i think i think probably something like staff understands your consideration yeah do you want me to try i think it's just the the challenge of here on the fly capturing that in a an enforceable legal way

Work with staff at FMDP Submittal to establish a 20-foot wide do not disturb buffer along the western boundary of the PUD, maybe.

But I want that in there about the drip line.

How do we add that?

Well, we did it on Avalon.

um want me to try it again with i i don't know how to you want to hear another one or help me here i would agree with john about setting a specific distance i don't know how to i don't know how to like the drip line language i'm not really you know

If you cut into the drip line, you will kill the tree in a matter of three, five years. I want to protect those trees. Okay.

Should we add to it? I don't remember what I said.

How about a do not disturb tree buffer set at FMDP with consideration to the drip line? Perfect. Good.

Is that enforceable?

Well, it'll be set at FMDP. It'll be part of the final plan, so yes.

Okay. Long as it's clear.

I think

And that drip line is included.

Got that. Okay.

All right. The other thing I want to talk about.

Okay. That was a motion.

Yes, that was a motion.

Was there a second? There's a second. Any questions or comments, discussion on the motion? All in favor, please signify by saying aye. Any opposed? Any abstentions? All right. Back on the ordinance once amended.

Okay, the other thing was a discussion. I know it was just to consider the consolidated lots 203 and 204. What was the result of that?

It still just reads consider.

Is that enforceable, or do we leave it up to the developer? How does that work?

the language consider is not uh really great but uh these lots are over 20 000 square feet they're irregularly shaped but they're pretty big um i don't see any issue with them really but i mean if you'd like to add that we certainly could they're unusually shaped but you know there's buildable area there

without any real negative negative you know result did we get the representative's feedback on it yeah i mean i i don't know because we got the preliminary plan and that's what we vote for when the final development plan comes in we don't see it so you know as much as lang More language we can put in now, and whether, you know, if we approve it or not, to me, is better. So if you don't mind, would you?

Will it eliminate two lots last time we submitted the plan? And previously, we eliminated, like, two, three more. So it's really this lot is very big, and if I reduce the amount of lots anymore... This development will be costly, a lot of money. And if I reduce the amount more lots, it will not worth doing the development.

Not worth, okay. Yeah, that's a challenge. Because I knew you had eliminated some before.

Yeah, I eliminated like four or five so far. Yeah.

What was the total number starting?

I believe it was like 16 or 17.

So you're down to 15 now.

Now 11. 11 plus the existing house.

Which makes it.

I've got 15 identified on the plan here.

The last one we submitted, it's 11 plus the existing one.

There's an existing house, so I would assume that's identified on here, so I'm assuming 14, but you're saying 11?

It's total 12. 11 plus the existing house.

11 new lots with the existing, okay. I mean, I have to get my magnifying app out, but... 101, 102, 103, 104, 105, 201, 202, 203, 204, 205, 206, 207, 208, 209, 210. It's a total of 15. You got one used, so that's 14. Are these plans at the table old?

These two lots used for the...

Are they amenities? Are you counting many lots?

There's two lots. One of them used as a playground and bond and another big lot used for gazebo and mailbox.

I count 12.

There should be an existing house on there already.

I counted that.

You're counting that in total 12? Yeah.

Okay. That's what I count.

15, 14, 2, 12, okay. I gotta get better eyes, I guess.

I'm not making a motion on that. I just wanted to discuss it at the table and get your feedback.

Talk about trees. I really want to make the people happy and we do whatever to give them the privacy and not, yeah, if they want us to remove it, we can.

What's the progress on the sewer connection?

So we, I make a lot of attempt to communicate with the homeowner or call, but they stop responding back to me and they reject my request. So I sent an email for you about it and we prefer to go with the first man. Because connecting to the O call is not available.

Forkham, you have any thoughts?

Our original plan was to go gravity if available for future maintenance. But we do have ample capacity in the existing force main that they would be tying into. So there will be no upgrades to the force main required. So it will be on a grinder system for each individual one.

I'm trying to see if we amended this to require gravity request for availability prior to second reading at the BOC this development shall be served by gravity sewer proof of Sewer easements shall be provided at construction plan review. If topology prohibits slots from connecting to gravity sewer, said lots can be connected to force main on Oakmont Drive utilizing localized grinder systems. The city shall be supplied with redundant grinder systems for each lot, a localized system for future maintenance. Public sewer shall be within the 20-foot utility easement. So that's engineering number three. It sounds like that is incompatible with the circumstances tonight.

right thank you we can operate we can operate on the grinder systems you can't the way this ordinance is written well mechanically we can't thank you commissioner giles did you have anything

But I'm not going to now because I'm going to wait for the final and look at that because I'm a little confused on where that tree line is in relationship to where the buffer is. Because if the trees aren't in the buffers are retained, I don't know how we're going to keep somebody from going up in the lot and doing preventing them from clearing that out. I don't know. But what I did want to mention was someone came up and commented about the cemetery. There was an extensive review of that cemetery. They brought in, we addressed this at the Planning Commission, they brought in a, I don't know what that title is. I'm trying to think. Not geologist, but whatever. Whatever the professional is to make sure to see if they could find any graves and they could not. But besides that, that is still preserved up there to my understanding. And the and and the the right away to get in there is start is over there next to the Church of Christ on Kirk Road. Is that correct? There's a, there's a, there's a right away that goes up through. It is a church. Yeah.

I remember the name.

Yeah. Yeah. I don't know. I'm not sure the name of that church. It's just the church of Christ on, uh, curd road. There is a right away that goes up to from curd road to this quote cemetery. We obviously know if those graves were in there, but before 1926, you may not find anything. Um, so, Well, I don't know. We had a report on that. Is that not right? And so that's in the records of this. I don't know. And I see some motions out there, and I really don't know, but we do have a report. So I don't know what else to say as far as that's concerned. I felt like they did a good job by doing that. So I don't know.

Vice Mayor?

Yeah. Uh, just one thing for, uh, for staff, uh, with the lighting, as we were going over the trees, I was able to go back to the lighting for the photo metric. There is a requirement thanks to, uh, our commissioner, uh, Giles here. He actually, uh, um, brought that in several, uh, several months ago. Uh, that was actually for, let's see here, uh, article 12 dash, uh, 1 0 5.6. It's actually says the restriction, um, actually says all lighting shall be sealed it to eliminate direct elimination and residential property and public streets. So a maximum of a half foot candle per permit for the illuminating. So just if we can make sure that that's still followed, if it's still the code, we just don't need to make sure that that's implemented.

So just want to make sure that was highlighted. Thank you. That's all I had.

Commissioner lately, I have one thing question for the traffic engineer. A lady that lives over there on Oakmont had brought up the question of the turn lane. Did the traffic study warrant the turn lane?

No turn lane has been considered up until this point, and quite frankly, pros and cons of providing that lane. It is an increase in capacity, but on a minor approach, it's actually less safe.

So.

Okay. That's all.

Anyone else? Are we comfortable with number three under engineering? I don't know what page it is in the packet. It's decided now. Unless, I'm just asking, does anybody want to change this or are we good to vote? All right. Commissioner Giles.

Do we not need to make a motion to change the sewer requirement?

As it's written, they're required to have gravity sewer. The applicant stated he can't get gravity sewer or hasn't been successful at this point. Um, the other option is to pass it and let the applicant continue to, to try. And if that fails and they would have to come back for a putt amendment before this body would be the recourse I would see. The issue is the neighboring property hasn't been responsive or I guess it would be an easement they would need. Yeah. They need an easement and they haven't been able to secure the easement.

I like your recommendation.

All right. All in favor of the ordinance as twice amended, please signify by saying aye. Aye. Any opposed? That does pass. And with that, I'm going to suggest a short five-minute recess if there's no objections. All right. We're recessed. Good evening. I'll call the meeting back to order. The next item, 10A. If there's no objection, I would propose reading and considering 10A, B, and C together. Hearing no objection, I'll read the three. 10A, which is an ordinance to amend the land use plan for approximately 53.15 acres of property at 2770 West Division Street, known as Kensington Ridge. Map 73, parcel 3, from medium density residential to high density residential. 10B, which is an ordinance to annex approximately 53.15 acres of property at 2770 West Division Street. Map 73, parcel 3. into the corporate boundaries of the city limits of the city of mount juliet and tnc which is an ordinance to rezone 53.15 acres of property at 2770 west division street map 73 parcel 3 from wilson county r1 to rs15 putt and adopt the preliminary master development plan motion second the three are on the table Uh, boss mayor, you will recognize there. Sure.

Uh, first of all, um, if I can have, uh, our team go ahead and show option three. So my first motion is going to be for us, first of all, to adopt option three. As the citizens came out tonight, option three seems to be more of a balanced request from the majority of the citizens that came out through all the meetings and through all the email communication. Option three also provides not only safety, but it also allows, if this project is successful, to be voted through and and accept it in the city guidelines it's going to give us the ability to make sure that we be able to provide first responders so with this project here that's why i'm in favor of this option three so that's my first motion okay you have a motion second um question can

You point out the differences, or is there a summary of the differences between what was presented in the packet versus this?

Yes, Mayor. So currently right now, if we look on the screen also, you'll see the dead end. It's the second one right there. I don't have the pointer, so I apologize. Usually Commissioner has it, but thank you, sir. Somebody in the staff is able to get it for me back there, so thank you. That's a change. That was the connectivity going straight through. connecting willoughby station and hickory hills and that was the first concern there and speaking with the developer also the landowner they're in agreement to make those changes so looks like uh reduces two lots as well that is correct any other changes um The other one on this plan right here also be able to provide a little bit more green space. I believe off the check with Mr Mr Bateman. But I believe that this one provides a little bit more green space compared to option one. Is that correct, sir? okay and also they also made some additional changes other requests with uh extending the buffer line uh to the 20 20 foot buffer line all around and also they made some modifications on um the lots well the only um can you put the buffer in context extend to 20 feet well they've already made the changes on this one so do we still need to make that no no no i'm just trying to get a contrast okay what was there exists what was the previous buffer um it was still uh no buffer yeah because it's the same guy so no buffer to 20 feet yep okay and then uh they also made it uh they also upgraded uh for the detention pond correct it was originally was it um a 50 year and then it went to 100 years is that correct let me get your name and address please nick bateman office 302 innovation drive with ryan holmes

So this plan notes that temporary EPSC measures to show that it's built for a 25-year storm event with permanent stormwater management for a 100-year storm event. So that increased what our pond regulations were.

Okay. And then so we had the green space increase, the buffer, the 100-year storm, the closing of –

so the previous plan that uh planning commission viewed had three points of connectivity this plan is showing uh terminating the port kimble access point incorporating traffic calming measures at the north and west connections and creating a four-way stop sign at the intersection we offered a roundabout in that but really either either one works for us whatever works for the traffic better

You're talking about a roundabout where there would be a cross street from Port of Kimballa?

Correct. So the previous plan that had three points of connectivity, we were incorporating a roundabout there. So with this option, we pull that back to a cul-de-sac and make that a four-way stop sign.

Correct. And then you also added the speed calming measures. Is that correct as well?

That's correct.

Awesome. Is that just speed bumps, speed humps?

Tabletop, correct. So bigger speed humps at each entry point. And then as we work through it, final MDP, we need to incorporate additional measures that we can.

OK. So that's my motion is to adopt option three.

And there was a second on that. Any other questions or comments? We're ready to vote. That's correct. I like everything on this plan except for the loss of connectivity there to Port Kimball. I like the buffer, the 100-year flood plan, everything on it. My problem with that connectivity is... That's the direction our first responders will be coming from, most likely.

That's the biggest change for it for me.

Anyone else?

This is on the motion, right?

Yep, we accept this plan.

I don't think we have a zoomed-out version. I did not have that prepared for that question.

If you come off South Green Hill, you would probably come right in Willoughby Station, Melbourne Terrace, then down Port Kimball, right where it's blocked. The other way would be to go continue down Willoughby Station to Mary Court, come up Edinburgh Street. I know you're a little familiar with that neighborhood. Until you get back to, I think that's Wilkmore. I think that's the pronunciation of that name. It's the street where none of the houses have doorbells. Knocked a bunch of doors in my time.

Well, the main concern, though, that we were looking at speaking with the developers and also the residents was the fact that they have concerns where the traffic, there'd be a pass-through going from cane brick. When that's finalized, it just basically be a pass-through on the back end of the community and also put another burden back there with no sidewalks. So that was the other concern for that measures. Yeah. Believe me like we had two long meetings with three different options. Option one, two and three and and it was many hours from staff residents just trying to be able to make sure that we have the best product coming through here. And this was the best option that came through.

Can we get opinion from? Steve Chandler here.

Oh, he was at many meetings, so that'd be great. We can have our traffic.

Yes, sir.

Yeah. So, as the Vice Mayor mentioned, the objective with this option compared to the one that went through planning is to reduce that connectivity. It goes against a lot of what I believe in, but this is one particular instance where I think it's actually a good idea. As the vice mayor was saying, the thought here is with the number of units that are in the southern part of Hickory Hills and the number of units that are getting added with cane break on top of the units that are coming in potentially with Kensington Ridge. What happens here if you make that connection is that it is like a minute and a half faster to get to the roundabout to go take your kids to school than having traffic go up to Willoughby Station Boulevard, which is the collector, it's a wider street. It's more designed to handle that traffic, right? So the thought was to keep it out of the neighborhood, local streets and on the higher classification. With this layout, both exits lead to Edinburgh, so you can go out to Devonshire and up or out to Willoughby Station to get to South Green Hill.

Okay. And you supported all three options, correct, when they came?

Yes, sir. I mean, there's pros and cons to all three. Yep. This one reduced the total impact on all of the neighborhoods south of Willoughby Station Boulevard. That said, this does increase traffic on Edinburgh more than the other concepts would.

Okay.

Detective. Your mic wasn't on. Did you hear the question?

He asked if we just stubbed it out. Do you mean like putting an emergency gate there or something?

Potentially, yeah.

Yeah, that is absolutely something that we could consider. I think that's a really good idea.

Okay. What about the plan with the roundabout?

So the roundabout, and I do wanna specify that it's a mini roundabout, not a full, we're not talking the same scale as the South Green Hill roundabout. So the roundabout, here is working as a traffic calming device uh it's not a magic bullet you know we're talking about several more devices being needed to deter traffic to stay off of your local streets and take the collector for reference my estimation was that we're talking about 1850 new trips a day going up port kembla uh if you make this connection i guess i kind of

We've suffered so much over the years because of the connectivity that we've not made and pinned ourselves in the corner so many times. I guess it's just a mental thing. It kind of hurts to say don't connect something when you've got the opportunity.

I absolutely agree. This is a good case study in the future about not allowing people to stub anything less than a collector at the property line. Because that's what got us into this mess.

This is the same issue in Kelsey Glen as well. Come up on Ritter. Commissioner Heffner.

The mini, you call it mini roundabout? Yes, sir. Okay. Like a mega plane, but a mini roundabout. Anyways, that's an inside joke. Can an emergency service vehicle turn around in that mini roundabout?

A fire truck? The center island is mountable, so yes, we've designed it in a way that an ambulance wouldn't need to mount the center island, but a fire truck could go right over it if it had to.

Okay. So no statues.

No statues. No. But you do like the idea of maybe doing a crash gate of some locked gate. Yeah. I think that could be the best of both worlds. Okay. Perfect. How do we codify that?

I guess I had to pull my amendment back and then make another motion. Well, hold on. We haven't voted on it. No.

Well, I got a good question on that one because we got a cul-de-sac designed here. Would we just put the crash gate on the cul-de-sac? Because we wouldn't want to stub it out, would we?

We'd do both. We'd provide a standard cul-de-sac with essentially a driveway going to Port Kembla.

Because if you've ever gone down Port Kembla, you know you've you wind up turning around in somebody's driveway, especially if you live at the end. So we could do something similar to that, but providing the cul-de-sac there so we don't repeat that same issue with the stubs.

If I can just add in one more thing, Commissioner, just a highlight just to bring you into all of this. We've had many calls pertaining to how this is landlocked between Hickory Hills and Willoughby Station and then a railroad. um you know the city manager myself um you know the developer the landowner we've had uh calls um with rj corman uh initially they you know they they requested an option to go ahead and and have a uh a crossing there rj corman said that we can have a uh I forget the term exactly, but it's basically a bridge to go over that railroad, which would cost millions of dollars. It just didn't sound logical for a community. So basically they're landlocked.

So generous of them. Yeah.

And then the other side is, is that on the other side of this railroad is also a, I believe when the lot was purchased, somebody else purchased the other side of the railroad. So that kind of land locks them in. conversations going back to cambric um speaking with them to see if there's opportunities to see if there's to be able to help open up that other connectivity down there at the end of cambric which is in the county as well so city manager myself and also uh rj corman are all speaking to see if that's an option initially it was a no i think now they're at least listening to us to see due to the fact that we've got over 1800 homes in this community if this is approved tonight outside of what's already been approved in years past and then what hasn't come to the board because there's a whole nother hundred and i think it's 137 homes that never came to the boc that went straight to planning because it was already uh

no no no no over there behind um uh uh yeah yes yes it's the cry law project well this is first rating so i'd like to see options of that crash gate?

Sure. Staff will get right with the development team and we'll figure that out.

To me, I think you've got the best of both worlds. Keep your cul-de-sac, mini cul-de-sac, and then you have for emergency service access only. Okay.

So I'm going to ask legal. So do we go ahead and make that motion to go ahead and accept the original plan that is on the agenda tonight and not accept this one? So if I retract my motion for option three, we go back to option one, which is the way it's originally designed with a crash gate as consideration with staff.

I think the traffic engineer was saying, though, that you would still have the cul-de-sac. It wouldn't connect except for a small driveway. So it's kind of a combination of the two.

So then we wouldn't have to worry about, okay, so the connectivity there.

I think you want the other good things that go along with this. Which is the wrap, yeah, for the people to go through. I almost suggested tabling this for second reading to allow to get a final thing on here, but it's going to impact. A couple of things under engineering, like under 12, talking about left turn lanes for Willoughby Station Boulevard and Melbourne Terrace, which I don't think would be in scope anymore if we close Port Kembla. And it wasn't clear which end of Melbourne Terrace, both one end or whatever.

We would also need to strike 13 if we cut off access to Port Kembla.

Yeah. i mean i i those can be addressed too on second reading if i don't know if i'll just throw it out there as an option to table this get the final product back for second reading on option three i i like everything about option three just my only question is is that connectivity on it um it's just something fundamentally it's got you know little trouble and regrets before by squashing some connectivity it's popular with the people that live on the street so i i hear you but is that an issue for joe haddix and first that you guys can get that wrapped up before next meeting okay thank you all right so well i'll just make the motion table yes this choice to secondary i'll second it any objection no all right um a couple things i do have under under planning which i'm going to move to accept um under planning number two number three number five six seven and I'll just stop there on those and I'll read those. Number two, which is planning commission supports a waiver to 5.104, allowing 70% brick and stone, 30% secondary masonry with the condition that lots 96 through 116 be 100% stone and brick. And number three, under planning supports a waiver to 5.104, allowing the omission of a 240. foot masonry column for residential broad garage doors five planning commission supports a waiver for five one oh four allowing front facing garages to be set back five feet from the front facade and six the planning commission supports a waiver to five one oh four allowing the development to offer optional recess third car garage bolt-on garage that will be the front entry for the side entry home sites located on the collector and access streets and then number seven which the planning commission supports a waiver to 5103 allowing the development to deviate from the residential bulk standard regulations to allow the minimum lot width of 60 feet and that's my motion second yeah questions or comments on those all right all in favor please signify by saying aye all right all right that does pass we're once we're amended one time a question on number eight under planning commission supports a waiver 25104 allowing the development to deviate from the residential bulk regulations allowing the following yard site setbacks front corner 20 feet or 20 feet and it's got 30 rock bracketed there then it says rear seven and a half and then it says rear 20. um can i get some clarification on that yes the first rear seven and a half should be side okay i'm going to make a motion to change the word rear in front of 7.5 to side setback and adopt number eight second that any questions or comments on the change all in favor any opposed we're back to the ordinance as twice amended then under engineering we have a 11 under engineering we have under 11 it says the following roadway variances are requested i'm going to make a motion to adopt these which is a b c and d which is a request to terminate a permanent dead end within 150 feet of the property line condition that the edge of the curb be at least 50 feet from the property line and dense vegetation such as shrubs is planted along the property line to block headlights. Number B, which is a request to allow access street to stub at the property line. C, which is a request to lower the street classification of collectors to access streets to match the surrounding neighborhood stubs, and then D, which is a request to allow 1.95 acres of disturbance and slopes exceeding the 20% in cut conditions only, highlights the lots in the PMDP, TMD, FMDP, and PMP, and construction plans.

Second.

Questions or comments? all in favor please signify by saying aye aye any opposed any abstentions okay that's all i have um i would suggest uh holding off on engineering number 12 and 13 until we get the plans back Or option number, was it three or C? Three. Option number three. And I think that's all I have on it. Commissioner Mullaney, you're recognized.

Instead of changing the numbers, like on 13 under planning, can we just do a 13 A and B? Sure. Okay. My motion is to add 13A and list the amenities, which is pickleball, court, pet park or dog park, nature trails, disc golf, playground, play lawn, and pavilion.

as the amenities i got i got pickleball court um pet park no that's not right yeah it says pet or it's a dog park but okay i got a pet park in dog park it's the same thing okay a disc golf pavilion and there were two others i didn't get yeah playground play lawn

And trails, nature trails.

Okay.

So there's seven.

One, two, three, four, five, six, seven. Okay.

So that's my motion to add a 13A.

So 13A, which is to codify that it's a pickleball court, dog park, disc golf pavilion area. playground, play lawn, and nature trails. Any objections? All right. Without objection, it's adopted.

All right. And then I have a question for John. On the preliminary plan page C100,

under list of variances number three,

Okay. It says, due to the uniqueness of the development, request to omit the clubhouse and provide amenities as shown. So I didn't see anything in the ordinance that referenced omitting the clubhouse. What is your position on that?

Let me look real quick. I don't have it in here, so that means the Planning Commission did not weigh in on it.

Was this in the ordinance or the staff report? No, it's on the plan. Oh, on the plan itself. Gotcha.

But it's not in the staff report or the ordinance, so it showed up in the meantime, maybe.

All right. Do you feel that the list of amenities is an appropriate list for replacing the clubhouse?

I would think you have a, yes, you have more amenities than typical for something of size. All right.

And then I guess a motion would be to add a 13B and say that the request from the preliminary plan to omit the clubhouse is granted. Is that how to word it? OK.

You know, coming back to me, I think I removed the request from the staff report and everything because it's not required for a single family subdivision such as this. All right. The clubhouse is for multifamily only. That's what happened.

Okay. So is it even necessary?

That's why the Planning Commission didn't hear it because it's unnecessary.

Okay. Then I'll just pull.

Pulled it is. Okay. Anything else?

Go ahead.

Our city attorney has a comment.

I'll just point the board to planning condition number four. That was a waiver that wasn't supported. So I recommend either removing it or adopting it for clarity in the ordinance.

I had it marked for second reading, but I can make a motion to strike four. Sorry, planning. All right, and that's the Planning Commission did not support a waiver to 5104 and would require a minimum of 440 square foot garages. That was the motion and the second. Any questions or comments? All in favor of striking four, signify by saying aye. Any opposed? Any abstentions? By my count, that's four times amended on the PMDP. Anything else?

All right.

all in favor of 10 a b and c please signify by saying aye any opposed any abstentions those three do pass on first reading uh this will be back for consideration at the last meeting in october Yeah, because the first meeting is Columbus Day, so we went on a meet then, and we had to skip a meeting, which will be the second meeting in September. And I got a confirmation that that was correct. If it's not, I'm doing my best. Next item, 10D, which is an ordinance to annex into the corporate boundaries of the city of Mount Juliet, approximately 15.72 acres of property at 6484 Beckwith Road, map 95, parcel 37.1, the property being located within the city's urban growth boundary. Motion to second. Any questions or comments on 10D? All right. All in favor signify by saying aye. Any opposed? Any abstentions? The next is T&E, which is an ordinance annexing the corporate boundaries of the city of Mount Julia, approximately 2.45 acres of property at 1865 Nunneville Road, about 50 parcel, 57.05, the property being located within the city's urban growth boundary. All right. Any questions or comments on T&E? All in favor, please signify by saying aye. Any opposed? Any abstentions? 10 E passes. And then a resolution approving the City of Mount Juliet Reef Sports Association's request to sublease certain property at Sergeant Jerry Mundy Memorial Park pursuant to its existing land lease agreement with the City of Mount Juliet. Motion to second. City Manager, is this something that staff is in support of?

Yes, it is, Mayor and Vice Mayor and Commissioners. We had a longstanding relationship with them. This move many, many years ago, I believe in 2013, was a good one. They've been good stewards of the property, and I think this will be a benefit and a blessing. You'll hear more about it in the coming weeks and months. I think they've been working hard to try to attract things like this. Good economic development opportunity for the city through hotels and other functions. So, yes, sir.

All right. Any questions or comments? All in favor of the item, please signify by saying aye. Any opposed? Any abstentions? Does pass. Last item is adjournment. Is there any objection? Hearing none, we're adjourned.