City Council - Regular Meeting

I'll text you guys, but I can do it Thursday or Friday and go to breakfast speak and you haven't signed up with the city clerk, just come on up and fill out a form and we got one minute. We'll get going. Okay, it is 6:30 and we'll call to order the Moore City Council meeting scheduled for April 6th, 2026 and we have a quorum. Would you call the role, please?

Kathy Griffith here. Sid Porter here. Melissa Hunt here. Louis Williams here. Adam Webb here. Rob Clark here. Mark Ham here. Would you please stand for a pledge of

allegiance? I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Item C, we have a proclamation declaring the week of April 12th through the 18th, 2026 as National Telecommunicators Week. Is Mandy Mason here? Yep. It's fantastic. Let me read this proclamation. I'd love just to present it to you. It says, "Whereas the emergency response in the city of Moore begins with a vital connection made between the public and the highly trained professionals who answer the call for help at the Moore Police Department. And whereas our public safety te telecommunicators are the first and most critical link in the specialized chain of public safety, providing a calm voice and expert guidance to our citizens during times of intense crisis and uncertainty. Whereas these dedicated individuals monitor activities across our community, dispatching appropriate police, fire, and medical resources with precision and speed to protect the lives and property of those in more. And whereas the work of these unsung heroes requires a unique blend of technical expertise, emotional resilience, and a profound commitment to the safety of both the citizens they serve and the first responders they support in the field. And whereas the health, safety, and well-being of our community depends on daily diligence and professionalism of those who staff the

Moore Police Department Communication Center 24 hours a day, seven days a week. Now therefore, I, Mark Ham, mayor of the city of Moore, do hereby proclaim April 12th through the 18th, 2026 as National Public Safety Telecommunicators Week and the week in the city of Moore. And I call upon all citizens to recognize the vital role these professionals play in our emergency response system and express our sincere gratitude for their unwavering service and dedication to the city of Moore. signed and approved this 6th day of April, 2026.

Uh, Mayor and Council, we can cl on behalf of myself and Fire Chief Ryan Marlor, we just want to uh express our uh profound thank you for recognizing our telecommunications uh officers, our dispatchers. Uh between police and fire, there's always this good camaraderie of who's the best first responders. Uh but what we know is really the first responders for the first responders are these dispatchers that are answering these 911 calls, are the first voice that our uh citizens hear in their most tragic times. And so they're truly the calm in the storm. And we're so grateful for them. We're so thankful uh for our director of our 911 center uh Miss Mandy Mason because of the professionalism she brings and the level of uh standard that she brings to the more police department, more fire department, the more 911 center. So I'm honored to stand beside her and let her address you.

I would like to just say thank you so much for your support um anytime that we need anything. Uh we appreciate it and thank you for um honoring us today. Thank you. You bet.

And while while they're coming up, I'll just say just a a few quick things. And I know uh Sid Porter, who's the retired police chief from Midwest City, I'm sure could share a lot of other stories. And is my uh career as a law enforcement officer uh greatly depended upon our communication officers and unfortunately even the police officers will get snippy with you guys at times because of the stress and the things that are happening out there. But having that calm voice for the public as well as the officers just to to maintain uh the sense that everything's going to be okay. I hear you and we're doing everything we can to communicate and get the information that you need. So, I know this is a piece of paper, a certificate, uh, and we don't have a big check to present to each of you other than your weekly paycheck, but we really honestly do appreciate everything that you do for all of the police, fire, emergency personnel, and citizens in more Oklahoma. And it's just a small way that we can all say thank you for everything that you do. I just want to add real quick um as a former police officer uh EOC as we call them, emergency operations and communications. Couldn't do it without you. You guys work the same stuff like the fire and the police, the same working holidays, weekends, and I thank you all so much. Thank you.

Thank you. Our next item is we're going to receive a presentation and a don donation for the police and fire departments from Cox Communications. Good evening. I'm Katie Borne, leader of Cox Communications in Oklahoma City. And on behalf of the 10,000 Cox Communications employees in Oklahoma City, I'm honored to be here with the city of Moore and the city of More City Council. Cox employees are deeply connected to the communities where we live and work. We volunteer thousands of hours every year, show significant support to local charities, and step up when our neighbors need us most. This donation is especially meaningful to us and our employees because we know that Moore has experienced firsthand the impact of severe weather and the challenges faced in responding when it strikes. Our Cox field teams are often working side by side with city crews during storm recovery and restoration. So, we understand the dangers firstandered first responders face and we enter severe weather season. Our Cox employees wanted to help to ensure Moore's first responders have the life-saving equipment they need to do their jobs safely and effectively. This gift is employee funded, which makes it extra special. We are incredibly proud to support the men and women who put their own safety on the line every day to protect this community. Thank you for all you do, and we hope that this

contribution helps you continue serving the community when it matters most. Thank you. Thank you very much. Wow.

Sure.

Great. Ready? Three, two, one. This doesn't want to do it today. It's okay. There we go. Got it. Thank you.

Don't give it to Mark. No, table. Yeah, table that. Yeah, table. That we'll do that the next one. Okay. Uh we do uh council, we have item E is receive a presentation from the Oklahoma Water Resource Board. We do need to table that until the next meeting next meeting. So, if we could get a motion to table I make a motion to table item E. Second. Had a motion to table item E and second. Call the vote. Sid Porter, yes. Melissa Hunt, yes.

Louie Williams, yes. Adam Webb, yes. Rob Clark, yes. Kathy Griffith, yes. Mark Ham, yes. Item is tabled. That's going to move us to item two, our consent docket. Make a motion we approve the consent docket. Items A through E. Second. Yep. I have a motion and second. Would you call the role, please? Melissa Hunt? Yes. Louie Williams? Yes. Adam Webb? Yes. Rob Clark? Yes. Kathy Griffith? Yes. Yes. Sid Porter. Yes. Mark Ham.

Yes. Item uh consent docket approved. Item three is consider approval of a one-year extension for year two of a 5-year contract term to public works mowing contract with green shade with a 2% increase to the base contract amount. It's from public works. Mayor and council members. This is an extension of our contract for the be beautifification and mowing of the city of Moore. Uh, this contract will be ex extended uh at a cost of about $4,300 more a year. That's what the 2% would call for. And staff recommends approval. Okay. Make a motion to approve.

Second. Would you call the vote? Louie Williams? Yes. Adam Webb? Yes. Rob Clark? Yes. Kathy Griffith? Yes. Sid Porter? Yes. Melissa Hunt? Yes.

Mark Ham, yes. Item passes. Thank you. Item four is consider awarding contract to the remodel of FMER sign shop and the streets break room to Midtown Construction Service LLC in the amount of $286,965 which includes alternate 01 and a 10% conting contingency fee for unseen conditions during the renovation as the lowest and best bid. Mayor and Council, this is for the Vermeier um uh sign shop and the break room at the Sunstate Building. Uh um and the Coun the uh staff recommends approval.

Make a motion to approve. Question. Where are we funding this out of? Uh out of my contingency account. Okay. All right. Thank you. Sorry. Second. With the motion and second, would you call the roll vote? Adam Webb, yes. Rob Clark, yes. Kathy Griffith, yes. Sid Porter, yes. Melissa Hunt, yes. Louis Williams, Mark, yes. Item passes. Item five is consider authorizing the purchase of a hydraulic crane from industrial truck equipment in the amount of $34,159.54 using state contract number SW106/sw000.

Mayor and council, this is a crane that's used to he load heavy equipment on our service truck for heavy tires and that kind of stuff. Um it's um recommended by staff that we approve this. Is this a budgeted item? This is budgeted item. Yes. Thank you. Is this a new item or replacing? This is a new item for a non-existing crane on the new one of our new pieces of equipment. Okay. Thank you. Make a motion we approve. Second. Second. Would you call the vote? Rob Clark? Yes. Kathy Griffith? Yes. Sid Porter? Yes. Melissa Hunt. Yes. Lubby Williams, yes. Adam Webb, yes. Mark Ham, yes. Item carries.

Thank you.

Yes. Thank you, sir. Item six is consider the renewal of the administrative service agreement with assured benefits administrators effective January 1st, 2026. Mayor and councel, the human resources department is requesting your approval of a renewal for our administrative service agreement with assured benefits administrators who serve as our health benefits thirdparty administrators effective January 1st, 2026. There are a few changes to the agreement for this year. Administrative costs have increased from $28 per employee per month to $28.84 84 and the access fee for our PO United Healthcare has increased from $1923 per employee per month to $22.50. Staff nevertheless recommends approval.

Any questions? I'll make a motion we approve. Second. With a motion and second, you can call the vote, please. Kathy Griffith, yes. Sid Porter, yes. Melissa Hunt, yes. Louis Williams, yes. Adam Webb, yes. Rob Clark, yes. Mark Ham,

yes. Item passes. Item seven is consider approval of an agreement with uh Pennade Consulting Management Group, Inc. in the amount of $181,500 for Rightway Acquisition Services for the Southwest 34th Street, Little River to Broadway Avenue, and North to Willowpine project. Mayor and council, this particular project uh is a roadway project that has 18 parcels uh that we need to acquire for construction of the road. Uh Pinnacle Consulting Management Group will be providing their typical uh acquisition services and we'd recommend approval. And this is funded through the GO bond. Right. Through the GO bond, correct?

All right. Very good. Thank you. Make a motion to approve. Second. Would you call the vote, please? Sid Porter. Yes. Melissa Hunt. Yes. Louie Williams. Yes. Adam Webb. Yes. Rob Clark. Yes. Kathy Griffith. Yes. Mark Ham. Yes.

Item carries. Item eight is consider approval of a contract with Ark Pyrochnics for the city's annual Fourth of July Christmas Spectacular uh for the you know for the Fourth of July and the Christmas Spectacular Fireworks displays in the total budget amount of $65,000. Mayor and Council, item eight covers the budgeted contract with Ark Pyrochnics, the company that has worked with us over the past several years to provide the fireworks show at the Fourth of July and Christmas Spectacular. The cost is $65,000, an increase from the previous amount due to increased production and shipping costs. Recommend approval. So, what was the increase?

It was um 495. 495. Okay. Are are you looking at doing anything different since this will be our country's 250th? We were trying to keep it the same the same as possible with a little bit of an improvement, but that's why there was an increase in costs. Okay. Okay. Keeping the 250th. Is that what you're talking about? No. Our 250th birthday, right? So, are we celebrating that in some way different? I don't know. That probably will be the theme. Oh, okay. Okay. Okay. Yeah, I I like that. We just haven't quite got there yet. Okay, sounds good. Make a motion to approve. Second. Would you call the role, please? Melissa Hunt? Yes. Louie Williams?

Yes. Adam Webb? Yes. Rob Clark? Yes. Kathy Griffith? Yes. Sid Porter? Yes. Mark Ham? Yes. Item carries. Item nine is consider approval of a contract with sunb belt pools for the purchase of up to three pallets of 50 lb pales of pulsar plus calcium I drove chlorite brickettes and the total budget amount of $13,35624 as the lowest quote.

Yes, mayor and council. This budgeted contract with Sunb Belt Pools is for the purchase of up to three pallets at a time of calcium hypocchlorite brickettes for $13,356.24 rather than one pallet approximately every other week or so. Purchasing the larger amount throughout the summer saves on shipping fees when that same amount would be charged each time one pallet is purchased. The aquatic facility is able to store three pallets at a time. Purchasing the larger amount saves thousands of dollars in shipping fees throughout the summer and we recommend approval. Make a motion to approve.

Second. And you know, we do have restrooms at the swimming pool. So, if you would use those instead of the pool, we probably wouldn't have to spend $13,000. Just a suggestion. We've had a motion and a second. Would you call the vote, please? Louis Williams. Yes. Adam Webb, yes. Rob Clark, yes. Kathy Griffin, yes. Sid Porter, yes. Melissa Hunt, yes. Mark Ham, yes. Item passes. Item 10 is consider approval of a contract with Sunb Belt Pools for aquatic general maintenance, inspections, and training services at the station aquatic center, 700 South Broadway, more in the total budget amount of $4,624.

Yes. uh Mayor and Council Sunb Belt Pools is able to work with us through this contract for $4,624 to provide general maintenance inspections and training of staff on proper care of the filtering and chemical balancing systems throughout the summer. The pool will be kept maintained and working properly with thoroughly trained staff at a high level of effectiveness, keeping continual safety and risk monitoring in mind. Recommend approval. Make a motion to approve. second. And wasn't it last year we had one of our lifeguards uh do a life-saving measure out there? Was

that has been the uh past practice is just training the lifeguards within our department and paying U and different facilities to train and now we're going to use this specific Sunb Belt pools who knows the pool equipment and okay proper techniques. Great. Very good. We've had a motion and a second. Why don't you call the vote? Adam Webb, yes. Rob Clark, yes. Kathy Griffith, yes. Sid Porter, yes. Melissa Hunt, yes. Louis Williams, yes. Mark Ham,

yes. Item 11, consider approval of a contract with Tusnua Lawn and Landscape LLC for the mowing and lawn maintenance services of designated parks and parklands within the city of Moore in the total amount of $194,670 as the lowest and most responsible bid. Yes, mayor and council. Uh, Tasnu and Lawn and Landscape has worked with us over the past several years and is the lowest and most responsible bid at $194,670 for the 2026 mowing and lawn maintenance services for the parks and recreation department. Our crew cannot possibly mow and uh keep it up as well as as the contractors do. Recommend approval.

Could you just maybe elaborate on how often they mow? We have and what are they uh what do they do that's uh better than some of the other people

we provide uh tasnua has been working with us so they know each one of the parks and the equipment that is necessary to mow these things and all of the parks. We have a list a table of all of the parks and what it takes to mow and and trim each one of the parks. Um, it's how each one of the parks is has different sizes, shapes, types of grass, and different things like that. And it takes a more experience a as you go to learn how to best keep these um parks. We're trying to get them into the best shape uh using the spraying techniques and also the mowing techniques to get them shaped well and trimmed to the best weight. include weed eating and edging along the sidewalks,

streets, parking lots even sometimes. Well, our guys do the sidewalks and the parking lots because when they try to spread themselves so thin to cover all of these parks and all the acres, it is very difficult to keep them maintained at this level. So, they are in much better shape when we contract out the list that we provide and we inspect their work. So my biggest pet peeve is times I've seen we've hired contractors and they don't pick up trash. They just drive over it and now instead of it being a styrofoam cup, it's every little bitty piece of that styrofoam cup.

That's part of the contract. And we have an inspector that goes by a day afterwards so that there's not a lot of time in between mowing and what the expectations are. So we um also inspect and we refuse um and have them come back out and do the job again if they if it's not appropriate. Are they maintaining the flower beds as well? No, that's the another contract. Okay. Okay. There's not the flower beds. It is just mowing and trimming. Okay. So you see a you see a uh uh a good b a big benefit. They're using the same company.

Absolutely. This they do the work of six men. you know that we're not paying for that. They're not on our staff. Um and contracting is the best way to go on this type of thing. Thank you. That's my questions. Anybody else? If not, just motion. Make a motion to approve. Second. I I appreciate how we've kept it more moaned down. We get a lot of feedback of particular people of any overgrowth in the last few years. We've been getting a better job keeping it we take every comment from citizens and go and check it out and redo it if we need to. Yep. Thank you guys. S Sue is a representative from them, the lo the landscaping people is a representative from them here. Yes.

I I thought that anything you could add um with with all that obviously been doing a long time and and uh I wondered if I was going to talk today. Well, I saw you sitting back there and I said like I bet he wants to say something.

For those of you that know me, I take this so seriously I wore pants today. Um, yeah. So, we do mow every two weeks. We are inspected after every cycle. Um, to answer your question, we do have a staff that's done this for several years. We've actually worked with the city of MOR for six years now. And, um, now I feel like everybody really knows the property very well. Um, we know what heights to cut it all. And I've had a staff that's been with me for several years that's helped a lot. So, this is my first council meeting to come to, too. It's kind of cool. Welcome. Yeah. Thank you. Appreciate you. But I'm happy to answer any questions as well.

I would just say, and Sue knows this, that our, you know, our parks are one of our most prized possessions and we really want to take care of them and our citizens you utilize them a lot. So, just having them looking as nice as they can is is important. So, you know, that's why we're going with you again because we're getting good reports from our city staff. So, just keep up that good work and going above and beyond and hopefully we'll continue to have a good relationship with you. Thank you very much for that. Thank you so much. Thank you. Thank you for coming. Okay, we've had the motion and a second. You can call the vote, please. Rob Clark, yes. Kathy Griffith, yes. Sid Porter, yes. Melissa Hunt, yes. Louis Williams, yes. Adam Webb, yes. Mark Cam, yes.

Thank you.

Item passes. Item 12 is consider approval of a contract renewal with Two Oaks Investment LLC doing business as consolidated benefits resources to provide workers compensation claims administration in the amount of $3,000 per month. Mayor and Council, this is a renewal of our contract with Two Oaks. Uh they are our third party administrator uh for our workers compensation claims and they also handle our general liability claims. And on top of that, in January of 2024, they also took over for uh the duties of Comp Choice. They went out of business, so they also stepped up and handled the duties uh that Comp Choice also uh uh performed for us. And they were our uh certified workplace uh medical plan provider. um this is an increase of what we've paid in the past, but I think with the additional workload that we have put on them and uh how long that they have kept the previous amount of $1,700 per month for years since before I was started here, it hasn't gone up at all. So, we would recommend approval on this.

Any questions? Make a motion to approve. Second. Call the vote, please. Kathy Griffith, yes. Sid Porter, yes. Melissa Hunt, yes. Louis Williams, yes. Adam Webb, yes. Rob Clark, yes. Mark Camp, yes.

Item carries. Item 13 is consider approval of FY2526 budget supplement to the more public works authority fund five for additional funds received to include uh the Oklahoma water resources board loan proceeds. The general fund fund six for unbudgeted miscellaneous revenues collected. The special revenue fund fund eight to budget funds received from donations fire department and safety town grant funds. Excess hotel motel collections and prior year collections of seizure of 911 funds for the new CAD RMS system. More urban renewal authority fund 10 for a transfer from the general fund and for the more public schools and land acquisitions and the halfsent sales uh halfsent dedicated sales tax fund 12 to budget additional sales tax collections in the current and previous years.

Mayor and council, good evening. Um you have the budget amendment in front of you and let me start by saying the city more is blessed. Fortunately, we've collected more funds and been donated more funds and received these loan proceeds that were unbudgeted at the beginning of the year. They came on during the course of the year. So, in order to adequately spend them, we have to budget for them. So, we've got this budget amendment together to add these funds and the corresponding expenditures. Um, item 17 is a companion item for MPWA. If you have any questions, I'd be happy to answer them, but recommend approval. Second motion we approve. Second. Okay, we've had the motion and second. You can call the vote. Sid Porter, yes. Melissa Hunt, yes. Louis Williams, yes. Adam Webb, yes. Rob Clark, yes.

Kathy Griffith, yes. Mark Ham, yes. Item carries. At this time, we'll recess the city council meeting and convene the more public works authority meeting. Item 14 is the consent docket. Make a motion we approve the consent docket items A through C. Second. We've had the motion and second. Would you call the role? Kathy Griffith, yes. Sid Porter, yes. Melissa Hunt, yes. Louis Williams, yes. Adam Webb, yes. Rob Clark, yes. Mark Ham,

yes. Consent dock passes. Item 15 is consider awarding a contract to Across the Land Heavy Contractors, Inc. in the amount of 12,990,630 for bid number 2026-00007 more wastewater treatment plant improvement project

mayor and council or I'm sorry chairman and trustees uh on March 10th we received four bids for the wastewater treatment plant improvements uh they range from a high of 25.4 4 million to a low of just under 13 million. Um we would basically recommend the lowest responsive bidder uh to Crossland Heavy Contractors Incorporated recommend award in the amount of of uh 12,000 12,000 1290,630. They were the most uh best and most responsive bidder

and we're funding this out of the OWRB. It'll be the ORB. Yes. Thank you. Make a motion to approve. Second. Would you call the vote, please? Sid Porter? Yes. Melissa Hunt? Yes. Louis Williams? Yes. Adam Webb? Yes. Bob Clark? Yes. Kathy Griffith? Yes. Mark Ham? Yes.

Item carries. Item 16 is consider approving amendment number one in the amount of $468,500 to work order number four with Garver LLC for construction observation services for the wastewater treatment plant improvement projects as a part of the master agreement for professional services. chairman and trustees. Uh the previous item which was for the wastewater uh improvement uh wastewater construction improvements, we do not have an inspector or the qualification that have the qualifications that would be able to observe and and provide the inspection for the construction of that that type of project. And so uh we've contract we're asking to contract this out uh utilizing the design firm Garver Engineering. Um the uh cost for this is um based on 72 weeks, 40 hours per week uh at a rate of about $162 per hour and we would recommend approval. It is a not to exceed amount.

Okay. Um I thought of that uh $468,000. Was kind of interesting the construction observation services. That seemed comical to me. Sorry. Yeah. So, do they will they actually come on site and inspect work or is this just reviewing plans and stuff? No, they will be on site the entire time at the project. Uh that's necessary. We plan on them being 40 hours a week while the work is going on to observe it and and make inspection reports and so forth. Very similar to construction administration and a regular Absolutely. Yeah. Good. Okay. Perfect. Make a motion we approve. Second. We've had the motion and second to call the vote, please. Kathy Griffith, yes. Sid Porter, yes.

Melissa Hunt, yes. Louie Williams, yes. Adam Web, yes. Rob Clark, yes. Mark Ham, yes. Item carries. Item 17 is consider approval of a FY2526 budget supplement to the Moore public works authority fund five for additional funds received to include the OWRB loan proceeds. Good evening again. Um, it's a companion item to 13. This is just the NPWA portion of the budget. Okay. Make a motion we approve. Second. Would you call the vote? Sid Porter? Yes. Melissa Hunt? Yes. Louisie Williams? Yes. Adam Webb? Yes. Bob Clark? Yes. Kathy Griffith? Yes. Mark Cam? Yes.

Item carries. At this time, we're going to recess the more public works meeting and convene the more risk management meeting. Item 18 is consent docket. Make a motion to approve consent docket A through D. Second. We can call a vote. Kathy Griffith, yes. Sid Porter, yes. Melissa Hunt, yes. Louis Williams, yes. Adam Webb, yes. Rob Clark, yes. Mark Ham, yes. Consent docket passes.

And now we're going to recess the more risk management meeting and convene the reconvene the more city council meeting. All members that were present are still present. Item 19 is new business, citizens forum for items not on the agenda. I don't have anybody signed up. Did anybody want to say anything? Nope. Okay, I better move on quickly. Item B is items from the city council trustees. Council.

So, um I would like to welcome our new um animal control superintendent, Stephanie Adams Hawkins. So, welcome Stephanie. If you've been paying attention to social media, I think you'll see a lot of changes already happening out there. We've got a foster program. There's free adoptions. Anybody who's looking for a pet, free adoptions through April 11th. So, um, welcome Stephanie and thank you for all the animal control folks, all your work out there. Thank you, Stephanie. I'm glad to have you. Election day is tomorrow. Yes. So, uh, go vote regardless. I mean, I you know, just go vote. I'll say that.

I I do want to ask Brooks and I'll follow up with him a little bit more if we can go ahead and throughout the week. I was a little bit behind. I'm doing two jobs at my role right now at work, but um I would like to revisit maybe doing a little bit something more for the 250th uh event we have on July 4th. I know a lot of metros are kind of prepping and and amping it up a little bit further. And so I hope that maybe we can take a second look at that and see what we can do. Sure, we can do that. I mean, the uh the main purpose for tonight was to make sure we locked up our vendor for July 4th. Okay. So, we can we can still make changes. All right. Awesome. Great. And I agree. And anybody else, item C is city manager, trust manager.

Uh I would also like to welcome Stephanie to the team. Uh she's hit the ground running and a lot of good things going on at the animal shelter. So glad to see that and appreciate the hard work of her and her staff. And as the mayor said and Councilman Williams, tomorrow is election day. Uh it represents a very some very important issues for the city of Moore. We feel like uh we have made a case and we feel like our history of spending the money responsibly uh should factor into this and I also encourage everybody to go vote. Thank you. Okay. And the final item for tonight is adjournment. So move second and you can call the role please. Kathy Griffith. Yes. Sid Porter. Yes.

Melissa Hunt. Yes. Louis Williams. Yes. Adam Webb. Yes. Bob Clark. Yes. Yes. We're joured. Thanks everyone for being here tonight.