City Council - Regular Meeting

26. It's exactly 6:00 p.m. and we have a quorum. Miss Tilly. With that, I would like to ask that all of you make sure that your phones are on vibrate or off so that we don't disturb the city uh business meeting. Thank you for being in attendance. And it is uh the time for the invocation. Mr. Donaldson, would you please give the invitation? Would you please rise? Heavenly Father, we are here once again, Father, to serve the citizens of Montgomery. Help us to do it uh help us to be just and fair, Father, in our decisions. And we thank you, Lord, that I I speak blessings over the city of Montgomery and its inhabitants. And I declare it's a safe and prosperous city. And God, protect us from all our enemies in Jesus's name. Amen.

Amen. Next is the pledge of allegiance to the American flag. I pledge algiance to the flag of the United States of America and to the republic for it stands one nation under God indivisible with liberty and justice for all.

The Texas flagged one state under God one and indivisible. I did not receive anything for citizens comment. So, we'll move along to our presentation. Item number four on your agenda. Proclamation recognizing 20 March 2026 is Red Cross month.

Uh before we do the proclamation, I have another proclamation. The proclamation for everybody to wish Sarah a happy birthday today. Thank you. Appreciate that. Thank you. Uh would anybody like to sing? No. I appreciate you. Thank you. Now she doesn't appreciate it.

All right. Proclamation recognizing March 2026 is Red Cross month. Whereas for more than 140 years, the American Red Cross has served as a beacon of hope, providing compassionate care to those in need through disaster response, life-saving blood collection, health and safety training, and support to military families. And whereas the American Red Cross continues to respond to thousands of disasters each year, large and small, providing shelter, food, emotional support, and resources to help families and communities recover. And whereas in communities across Texas and the nation, Red Cross volunteers who make up over 90% of the Red Cross workforce demonstrate daily the organization's mission of preventing and alleviating human suffering wherever it may be found. And whereas the Red Cross supplies more than 40% of the nation's blood and blood products, helping ensure life-saving blood is available for patients in hospitals and emergency settings. And whereas through life-saving skills, training in CPR, AED, and first aid, as well as water safety and disaster preparedness education, the Red Cross empowers individuals and families to protect lives and respond effectively in emergencies. And whereas during the month of March, communities across the United States celebrate Red Cross Month, a tradition begun in 1943 when President Rose Franklin D. Roosevelt first proclaimed it to recognize the humanitarian contributions of the American Red Cross. And whereas the city of Montgomery proudly acknowledges the dedication of the service and heroism of Red Cross volunteers, donors, and partners who strengthen our community and support neighbors in times of greatest need. Now therefore, I, Sarah Countryman, mayor of the city of Montgomery, Texas, do hereby proclaim March 26 as Red Cross Month in the city of Montgomery. And I encourage all residents to support the American Red Cross. Learn life-saving skills, give blood if available, and recognize the extraordinary contributions of the

organization and its volunteers. and witness whereof, I have here to set my hand and cause the official seal of the United of the city of McGomery, Texas, United States to be affixed to this 10th day of March 2026. Thank you so very much for all that you do. You have helped our community out a lot and your volunteers are always topnotch and we appreciate what you bring to us. If you would mind please come up here and council to come around and take a photo that would be wonderful. Come on. Crystal, will you take a photo please? Would you like a cupcake or a bite? Thank you.

I wanted to sing happy birthday. We're all good. Come on in. I think you should. One, two, three. No, you're fine. It's good. Appreciate it. Thank you for being here.

Item number five, the presentation of certificate of election to newly elected official for the city council place three computer. Sorry. We have Mr. Jeff Glazier. Jeffrey Glazier. So, the presentation will uh be from Judge Finch. I'll sign the sign the presentation and then Judge Finch on item number five will swear you in. Do you want to come forward and then take your

oath? Great. Yes, sir. If you stay after, if you raise your right hand, state after me, please. I state your name. I, Jeff Glazer, do solemnly swear or affirm do solemnly swear or affirm that I have not directly or indirectly paid I have not directly or indirectly paid offered promised to pay offered promised to pay contributed or promised to contribute contributed or promised to contribute any money or thing of value any money or thing of value or promised any public office or promise any public office or employment for the giving or withholding or public for the giving or withholding of of a vote at the election of a vote at the election at which I was elected

at which I was elected or as a reward to secure my appointment or as a reward to secure my appointment or confirmation or confirmation whichever the case may be whichever the case may be. So help me God. So help me God. And the title uh the position to which you were elected is city council uh McGomery City Council member Place three. Correct. Correct. Oath of office. Um again repeat after me. Uh, in the name and by the authority of the state of Texas, I state your name. I, Jeff Blazer, do solemnly swear or affirm do solemnly swear or affirm that I will faithfully execute the duties that I will faithfully execute the duties of the office of Montgomery City Council of the office of Montgomery City Council

uh member uh place three place three state of Texas of the state of Texas and will to the best of my ability and will the best of my ability preserve protect and defend preserve protect and and defend the constitution and laws the constitution ution and laws of the United States of the United States and of this state and of this state. So help me God. So help me God. Congratulations.

Now we have a full council. Do you have anything you would like to say? No, I'm thinking Okay.

All right. Before we go forward, it is your moment. So, want to make sure. All right. With that, we'll move on to the consent agenda. Item number seven, consideration of possible action on the city council meeting minutes of February 24th, 2026. Number eight, consideration of possible action on the first reading of a resolution of the city council of the city of McGomery, Texas, approving a project and expenditure of the McGomery Economic Development Corporation for structure relocation and site preparation in McGomery County, Texas. Number nine, consideration and possible action on a resolution of the city council of the city of McGomery, Texas, appointing a member to the crime control and prevention district for an unexpired term. Council, would you like to take these cumulatively or individually? What's your pleasure?

Make a motion we accept them cumulatively. Motion by Mr. Donaldson, second by Mr. Casey Olsen that we accept these cumulatively. This motion is debatable, amendable, requires majority vote. It's open for discussion. All those in favor of accepting the consent agenda cumulatively say I. I. Those opposed say nay. The eyes have it. The motion carries and we will accept the consent agenda as presented. On to the regular agenda. Item number 10, consideration of possible action to authorize the city administrator to execute the contracts two for grounds maintenance and rideway mowing and lift station weed control. Mr. Muckroy.

Yes, ma'am. Mayor, councel, welcome aboard, sir. And you have the uh results in front of you. Got all the vent tabulations provided to you. I know you come in the cheapest on both. Again, we've been super happy with you. make a recommendation to work in both contracts. You have to answer any questions process or anything. Y'all know it pretty well. Absolutely. I will tell you too and residents are happy. I will before we we used to get called um at other times. So, he's done a great job and he's been a great partner for the city. I make a motion we accept agenda item number 10 as presented.

Motion by Mr. Donaldson. We accept item number 10 as presented. Miss Fox seconded the motion. This motion is debatable, amendable, requires majority vote. It's open for discussion. All those in favor of accepting item number 10 as presented, say I. Those opposed say nay. The eyes have it. The motion carries and we'll accept item number 10 as presented. Thank you.

Item number 11, consideration possible action on the acceptance of public infrastructure for the College Street drainage repair project. Chris Resnowski. All right. front of you. Uh you have a memo from us followed by a handful of construction documents. So as a reminder, this is one of the ARPA funded projects as well as the covert replacement road repair and redo the drainage on College Street. Uh that project has been completed. Uh so we're recommending accepting it to the one-year warranty period which will begin on February the 3rd of 2027. Just one thing to note, this is a grant funded project. So there's a lot more steps to go before the next steps can be taken. the city has to accept the project and then it'll start the grand close out process after that. In your packet you'll see copies of the certificate of substantial completion, certificate acceptance as well as the punch list uh that follows behind it showing that all items have be over it every day.

It's wonderful. Thank you. I don't know if I'd ever hear that from this language. That's good. It is. It's nice. Very nice. And the hype of the rails is excellent. Yes. They got that fixed. They got that fixed now with all the big trucks coming. I don't know. Should be okay though, shouldn't it? We'll keep a I mean, they built the back, so we'll keep an eye on it. Yeah. Make a motion to accept item number 11 as presented. Motion by Mr. Rollson, we accept item number 11 as presented.

Second by Miss Fox. This motion is debatable, amendable, requires majority vote. All those in favor accepting item 11 as presented, say I. Those opposed say nay. The eyes have it. The motion carries. We'll accept item number 11 as presented. Number 12 on your agenda. Consideration possible action on formally ending the one-year warranty period and releasing the maintenance bond on FM 1097 sanitary sewer improvements project. I can't believe that's been a year ago,

right? So, similar, not so similar to the last one, but this is now the end of the one-year warranty. So, reminder, this is the sewer line on 97 uh just to the west of Coast Springs Drive with the large culver cross underneath and it was eroding away down the tributary creek. Uh so, this relocated the sewer line that was kind of crossing at an angle a good ways from the road, put it closer to case that protected it. Uh so it's still holding up well. We're keeping an eye on it. We're still talking tech about it because obviously erosion is going to continue in that area. Uh but the pipe itself, the project and the work that the contractor did is holding up well. So uh we recommend officially ending the one-year warranty period the work this project.

I make a motion that we accept item 12 as presented. Motion by Miss Fox that we accept item number 12 as presented. Second by Mr. Olsen. This motion is debatable. Mendle cross voting requires majority vote. It's open for discussion. All those in favor accepting item number 12 as presented. Say I. Those opposed say nay. The eyes have it. The motion carries and we'll accept item 12 as presented. Number 13 on your agenda. Consideration of possible action on the acceptance of public infrastructure from Montgomery Ben section 3 WSDMP development number 2203.

All right. Uh so this is accepting of a development project into the one-year warranty period. If you look on page 60, excuse me, 70 of your packets, you'll see what section this is in Montgomery bin. So this is the third out of four sections uh they have completed. Punchless sign was identified. The major one is there was some bird bass in the the pavement that we have not replaced. They've replaced those uh in order to get rid of the bird bass. Uh everything else they've addressed. And again, this takes it into the one-year warranty period. There are still items that will have to be done between now and the end. So sidewalks, street lights, things that just aren't complete. And we say have to have it done by the end of the one year. And so as February of next year, uh they have to have all those items. And if they're not,

then we don't end the warranty. Okay. We're allowed to extend what another year, six months. So they've been asking on So on the previous section, they asked for additional year on the sidewalks because home sales were slower were slower. So I would expect if they're in the same situation, they'll ask for that extension, which makes sense because again, we don't there's sidewalks now that are going to get destroyed. So, so um within the one year warranty period, they're going to install the street lights in the sidewalks. Do those start their own one-year warranty period then at that time?

So, sidewalks will remain u responsibility over here. So, the city won't accept the street lights. As far as the sidewalks go, we've gone back and forth this with the city attorney and they will not they don't each individual house doesn't have a date, a one or two period date. So, anything that's installed, if they ask for a one-year extension, at the end of that one-year extension, we will walk the sidewalks and they'll address deficiencies of sidewalks at that time. But if within that additional one year they install it 6 months in there would only be 6 months left because we're not tracking down per lot basis for the sidewalks.

What did you mention something about the stop light?

So the stop light has to be completed before section 4. Um so the the way that their traffic impact analysis was worded was that they had to have the street light operational uh before section 4 was done. And so that's where they are now. So the latest on the street light is they were working on some utility relocations in order to get it in. And then they were to the north also was not fully aware of the street light. So they're working through issues on they have their so the I think it's fire is the name fire or something on the north side of 1097. They are also required to they're not in the city. They're not part of the city but they are also required to do the signal. Right now, the signal is obviously designed for three ways, not four. And so, they're trying to see how they can work together to just install the fourth lane now while

all at the same spot. So, there's not going to be a light there and then a light same intersection 500 yards down the road or 400. One intersection I make a motion we accept agenda item number 13 as presented. Motion by Mr. Donaldson to accept item number 13 as presented. I second. Second by Miss Fox. All those in favor accepting item 13 as presented. Say I.

I. Those opposed say nay. The eyes have it. The motion carries. We'll accept item 13 as presented. 14 on your agenda. consideration possible action regarding the design of Macauan Street Therapare as a northbound one-way street. Correct. So, a couple things in front of me on this item. One is an updated layout and it's sitting in paper in front and if you look on page 72 of your packets. I failed to print this one out. You'll see it proposed kind of street directions. That hasn't changed. This is as of March 5th, I think, is when this was updated. So, this is Repeat what you said, Chris. What? Go that page 72 that you

72. So what that is so what this agenda is for in order for the city to change from two ways to one street it takes action from council to approve that. So what we're the ultimate ask for tonight is we're trying to give you the full picture of the Macallen project with the ask of approval to make Macauen a one-way northbound street instead of the current two-way interace. So that's the ultimate ask. So what you see in your packets on page 72 is just kind of the general overall. There are multiple arrows is kind of showing you the long-term plan. The only thing being considered right now is the northbound account. But as downtown continues to develop, you know, making maiden southbound only, so you can complete that loop. As you all know, the roads out there cannot handle two cars next to each other. But right now, this project is focused on uh what you see in Yes, ma'am.

No, go ahead. I say what you see in the packets in front of you are kind of multiple multiple pieces. One is just some concepts that are further defined in there just some example photos about renderings um example plantings by the landscape architect and then on the third page you'll see the actual uh phase one portion of the project which is Caroline Street north uh all the way to College Street. And so this is the current layout that you have. So, a oneway northbound with angled parking on the east side of the street, adding in sidewalks and planting all along the west side of the street as well as adding in different features of they have overhead lights. They have new uh pedestrian lighting with the flags on them, which is what you see on the first page. Uh putting in the brickto brick looking pavers and intersection improvements kind of all throughout. So you have a pedestrian space along with still the parking and the the drive.

Are these the lights that we've chosen to go with? They are closed. Nothing has been final approved yet. I just like them because they're similar to what we have now. That is the direction that we'll do something similar with a little bit more height and to give the brackets feel bad. Right. And then so parking is this council has been very focused on parking and lot big reason for Jones too. Does this add parking spots to Macau? It adds a few. It's very close on Macauan which just really cleans it up. Yeah, I was say it's kind of hickly pickly.

If you flip back one more page, which is what we've been working on kind of the larger plan of heading south of Caroline Street with the approval expenditure we just talked about. Uh there's additional parking there that we're looking to get that would definitely all of that is minus some head-end parking on the back side the Davis Museum. All that would be additional. So we're not losing anything. We are not losing. So even on the Mac side, you're not just making organizing and then so the second page of this is the southbound. So bringing in additional parking on the lot, making it one way and uh and kind of reworking those pedestrian space as well.

Chris, I'm going to ask you a really bad question. How soon will we see this in reality? So what currently the current scope of the project is what's on this page which is North Carolina. The goal is that we will be bidding this project come May so in May in this May is moving it forward so we can see about the fall. It should go quicker than that. Um, but it's we're also trying to time it out with we've been talking with the uh with the chief regarding the parade routes and everything else trying to fit in and have the contractor also schedule in times to make sure

parade route didn't have to follow the north and south traffic and nobody be parking on the street anyway. So, it wouldn't affect much of that flow, would it? I'm sorry. on Macauan even though it's a northbound lane and these but when the parade it goes southbound it wouldn't affect anything because nobody's gonna be parking on there right so it's not taking anything away from during special events so if you remember kind of the genesis of this project we just talked about permanently closing sections that was made so it's still northbound open all the time the removal of all still so it can be closed off for special events uh to be able to utilize the space and parses obviously check out

and the walkability um actually on both sides the um on these plans is huge because right now it's not so walkable. Right. So that red is the red bricks. Correct. Correct. Yeah.

Yeah. The landscape space plus the brick planters trees overhead lights kind of different features. Again, we're still, you know, working through the final design process, but tonight it's just approval. You're not approving this design package. You're just approving a to go with the oneway that as this gets developed, it can be turned into a oneway street. It's only for only for the rest of

We're getting closer. Good stuff.

Since we're going to have this by next May, I'll make a motion that we accept no that's written. I see. Uh sec motion by Miss Fox, second by Mr. Olsson that we accept item number 14 as presented. This motion is debatable, amendable. As far as majority vote, it's open for further discussion. All those in favor accepting item number 14 as presented, say I. I. Those opposed say nay. The eyes. Oh, sorry. I thought you said I. I apologize. Okay. The eyes have it. The motion carries. Miss Langley is a nay. Miss Tilly. Thank you. Thank you.

Item 15, consideration and possible action on authorizing the outsourcing of human resources support services.

So, in your packets, um, I put some we called a number of companies. This is something we talked about uh outsourcing portions of it. Uh kind of a hybrid. Uh the recommendation out of all the ones we interviewed and Rosa personally did a lot of this. Uh CPS is the recommendation. If we do this, it it customizes very much. We only pay for what we use. We don't really know what that's going to look like at this moment. Um I if you approved it just like it is, it would be like not to exceed 26,000 for this fiscal year, which would be the final 6 months. Uh but they would still only charge for the amount that we actually use. Uh these guys have a local Houston office and can, you know, come to our facility if needed, but most of this will be remote. Most of the work will be done by a senior HR consultant. But I think I think out of all the ones that we looked at and the way they price and the things that they do, this was the easiest to customize for exactly how you know I don't know what it's going to look like to be honest with you. And I don't know how many hours we're going to need right now. It's not a lot, but it would be very comfortable for Rosa to call and say, "Hey, I need a little help with this." And now we have the uh employee policies pretty much ready to go, but we would really like to give it to them and have them, you know, confirm everything before. So that's kind of where that is. And if if you agree to this, there's no contract here. We don't have to extend it any past this uh which most of them required, you know, two or three year contract. So that's why this one work very well for kind of what we want.

So we pay for what we use. Sorry, we pay for what we use. We don't have to buy an alloc cart package. And

no, it would be just like this. Let's just say we had a employee problem that we wanted to take care of. Rosa felt uncomfortable doing it by herself. She could reach out to the senior HR consultant and say, you know, I need a little help with this. This is the deal. They would give her advice. bring it to me. You know, we could move on that and make a decision, but it's still only going to be based on the hours that she used. They just gave us uh you know, if we used uh so many hours, 10 project hours, it would be like $1,300 a week and then times a whole year, it'd be $53,000. That's still way less than if we hired somebody, you know, but I don't believe that we're going to use the we don't have that much happening. But it is a good opportunity and they can take phone calls if a you know say a employee was not comfortable talking to one of us and wanted to talk to somebody else that is also available through this. I don't really see any negatives to it uh in the budget. It's not going to really affect us when we get to uh the new budget. We'll look at how this is you know because it's going to be a little bit of police, a little bit of everybody. So we we'll kind of break that out. But for now, because this is kind of a a first try at this, this is this was probably the easiest way to do this.

Did they have Did you call any of the people that they um had testimonials for and see how they like? Actually, a couple of them I did and they really liked how they work with them. They said they were very uh on the ball with all the things that they they do. They'll call them right back. And I think that's why Rosa kind of figured it. She she picked them too, you know, not you know, knowing the others, but uh she said that the girl that she met and I believe it was Mindy, uh she really had a good rapport with her. So that that's kind of important. So it says here that they do benefits administration. So explain that. Are they helping us with our 401ks? Are they help?

Yeah, a lot of that it we'll have to see. I mean, I think we've got the handle on that pretty well and I don't think we need to pay them to do that. It's really more HR related and policy related. You know, when we before we bring a policy to council, we'll send it over to them. They'll go, "Yeah, that's good. It meets all the new I mean, cuz this stuff changes so fast. You know, you got to keep up with it." And they have qualified people to tell us that. So, they basic So, we basically have an in-house person that is with a bigger liaison out out. Yes. This is her go-to between me and her.

Okay. and me and the employees, you know, I mean, ultimately, you know, we would whatever the problem is or solution is, we would implement that based on advice from them. What What is this number three with the base recruitment fee of $11,000? Is that where they come in and and evaluate?

If if you, you know, fire me and you need somebody else, you could use these guys to do some recruiting for you. Um, I don't know. You know, these they do have a department that is specific to government, which makes this nice because a lot of the others, you know, are just kind of a a mix of a little bit. These guys are specific. Their department that's over here in Houston is specific government. So, they all have government experience. So, let's just say, you know, like the recruitment we just did with EDC, we could have asked them to help us for that and they could have done it for us. I think we did okay with that. I mean, I I don't foresee right now that's something we need, but the council could could sure use that if if they, you know, so choose.

Yeah, I think we all agree we need something in place. What you said? This all looks great.

What's the Is there a downside? I mean, what is everything roses and unicorns? I don't really see a downside because we get to use it a as as we need and based on the people, you know, the I went through the whole thing and the the people that are working there, I've talked to a couple of them, but even the ones I haven't talked to, their resumes are in there. So, you know, looking at their government experience and specifically here in Texas, you know, they are a bigger company and have other states, but their office that's here in Houston is specific to Texas. They don't do any other states. So they know our rules, our laws. So I I don't really see a downside. And at least on the surface, you know, we couldn't hire anybody even close to that if we used all the hours they suggested. I mean, $50,000 in a year would not even be close.

How many other companies did you look at? There was four of them total that we looked at. I put two of them in here because they were the top ones that we picked. This one just really fit the best because it was specific to Gar. They just had a, you know, because everything's different with municipal government or that, you know, the rules and everything that we have to deal with. I thought that was important.

The good thing is we've got 6 months, we'll bring it back again. You know, we'll be able to review it when we do the budget and, you know, we can give you a report on how it went. And that's the thing. We're we're not really we're signing a contract not to exceed the 26860 is what I put. That's the number. Um but other than that, I don't think we'll have to redo it when we hit the new budget. Well, I definitely think it's a good safety net considering that we don't have a true HR department. Mhm. And what we have had in the past is

I don't think Allan's been studying up on it either. I'm asking questions like banks.

I think we try it. What we had before is lackluster at best. So yeah. And we can we we can give you reports as we go. We're only committing to 6 months. And if you if you do it, you know, approve to enter in a contract with them for the rest of this fiscal year, not to exceed 26860. I just divided in half the number that they gave us. Um I'm trying to see that in the packet here. I don't see that. No, I just did I calculated that myself. If you look at the 1343 a week, I mean, I I don't even know the exact weeks we have left. We're close to six months left in this fiscal year. That's all I was going by. So, 24 weeks.

I don't anticipate we'll hit that. If we do, we're in bigger trouble than we think. Yeah. I I don't know what that number is going to be, but I I don't believe it's going to be that much. Give me that figure one more time. 2660. 26860860. Yeah. $26,860 for six months for six months. Well, that's not to exceed. That doesn't mean that that's going to be spent. It's just to go there. That's the ceiling. That's a limit. And and to be honest, if we do this and everything works and we go to the next year, maybe we'll have a real number that we can work with because we'll see what we spent over the last six months.

Not historicals, right? Make a motion to authorize the city administrator to extend a agreement to is it CPS HR consulting? Yes. For the amount not to exceed $26,860 for the remaining 6 months of this fiscal year. I'll second.

It has been moved by Mr. Olsson, seconded by Mr. wiser that we accept item number 15. Uh that the city authorize the city administrator to outsource the human resources uh not to exceeds $26,860 for the next six months of our fiscal year. This motion is debatable, amendable, requires majority vote. It's open for further discussion. All those in favor of accepting item number 15 as presented with the choosing of CPS uh personnel services and the not to exceed $26,860 for the next 6 months say I. I. Those opposed say nay.

The eyes have it. The motion carries. That's Mr. Donaldson is a nay. The eyes have it. The motion carries. We will uh we will accept authorizing the outsourcing of human resources to CPS for $26,860 not to exceed that amount in the next 6 months. Number 16, discussion on the new agenda management program and the board portal. Our expert is not here. Her name is Ruby. So, we w this one cuz I can't speak uh intelligently yet enough. I She said to look for an email from this company to verify our email address. I never did. I did. No, I don't. I got I got it yesterday. You I didn't get it today. I have a ticket.

It showed up with the bar. I can tell you we should probably address that from the bar. She gave an email goes straight to trash. But she gave an email that it would come through as the the barracuda or the I haven't seen anything quarantined email. But you accept that one, right?

Yeah. it it's it's very early in the acceptance phase. Um I know we are going to bring you some because it it's not going to look exactly like the agenda packet that we have, but we have some options. You know, I know you guys really liked a certain look of it and how it was separated. It has the ability to customize it. So, I think you can make it look pretty much the same. But that's that's what she was going to bring. And she'll bring you some samples and kind of go through that. Can you explain why we're doing it? Well, because the one we have is is antiquated and it's really just an upgrade to what we have. It's just a it's a more robust part of that same company.

Is this the one that they're not supporting anymore? They bought out some new either had to pay more to keep the old typical one of those. So, and it's already have Sorry. It's already having problems where I when they're trying to and Tilly can attest when she's trying to get all the stuff in there, it's kicking it out or it disappears and yeah, it's

I was going to say I've heard that that's I know that there needs to be a new system, but it seems that I don't know from my understanding there were controls at one area that was controlling and kicking people out. I don't know. I it's broken. So, we do need a new one which has all the department heads looked at this to see if they like it and understand how to put all their information in for the meeting. Some of them have gone through some of the classes already. Um, but one class they've won so far. Most importantly, they're the ones that are going to be using it information for the agenda. But I think you can ask her. I think she liked it to some extent. It's a lot of clicking, but I mean it'll do the job.

Yeah, it's robust. I think we can we need to maybe only use what we really need, but it is quite a detailed And then the the um how the agendas are going to look and you said it's going to be similar or it's a different Yeah, like your cover sheets and stuff. That's what we were working on the other day. We were looking at it and you have the black box and then the box around it. Well, it looks very similar to that. The words are are a little different, you know, the highlight titles, but I think they can change those if you guys prefer that, but we'll bring it to you that way. You could say this is terrible, this is great, you know, however. And I think that's really what she was going to say tonight.

So this system we're really talking about just affects the city government and the council, right? It doesn't have anything to do with the public. Well, it does. They read the they read the agendas and the minutes. So they'll see it, but they don't have any they won't have their hands on it, meaning they're not the ones putting inputting information. They'll just be reading it. It's the new for See up there, that's the agenda. Yep. And the the public can get that agenda. Yeah, they'll get this, too. Okay. But are they getting it through this new system or

it'll generate a similar layout to the agenda that's there. It's just it's really the back end of what this thing does. All the documents that we download, we attach all of this stuff, the big packet that you get, how that processes is really what's different. But the public, can they open up each item, individual item, and see the meat of the agenda? No, we don't put that out in public anymore because there's too much data inside of it that's not safe. It'll be the same way we're doing. We talked about it a while back that the people were getting their information stolen and didn't making invoices or stuff like that.

So, we took it out. It's just a different format than what we have today, but it' be the same information as meeting that it's a static P uh PDF that is out there and then once the minutes are posted, then the minutes and all the additional information will be added.

Okay. Right. Any other questions? It's just Yeah, it's just a discussion table. No, it's just discussion. We don't We're not We're not moving. We're just stuck talking about it. I know, but we don't have all the details. So, we need to table it. Put it on the next for Ruby to Yeah, Ruby's gonna Yeah, we'll we'll table it and she'll bring it back. And there's a vote for it. Just want to make sure. Okay, there's nothing else. We'll move on. Okay. Departmental reports number 17, city administrator monthly report. We've been dying to hear this. Really,

friends first.

So, I I put a a document in in your packets um because a while back I talked to you about negotiating for the property across. I wanted to put this detail in there. Um this is what he came up with. Then in negotiation, we kind of got two months free for the first two months. uh one-year lease. The rate is there 2552. Um it's going to go to EDC next. They'll approve it or whatever they want to do, but I wanted to bring it back here since it's where we started. Um but that's where we ended up. Now, I want to point out the second part of what I gave you there is what we're doing currently for the MEEDC transfers. That's what MEEDC is paying the city for. Um, we're okay if if the if the EDC approves this lease, we're okay in the budget this year for the rest of 6 months, but next year we'll definitely need to look at this, how we transfer money and and if it's space. Um, and I know there there has been conversation with moving the Raven Fulen home over there. The possible MEDC director, assistant director is in that office. So, you know, all of these things we'll have to look at uh moving forward, but I thought that was a interesting thing. But it it really is we went over and looked at it. It will function. You could you could easily make three offices there. It's across the street. I had OCS come and look about running a fiber wire across where they just have to plug in. We don't have to invest any money over there. Maybe just a a switch. Uh so we don't have to do a lot of things to to make it functional. So I didn't have a lot of other than that to talk about on that.

Yeah. This is all on it. It's all on EDC anyways, right?

Yeah. I mean, if we want to look at this, you know, temporarily, we probably might put Tilly over there. You know, she needs the space. Um, we could divide it up between us, but for this point, and we're only 6 months left in this budget, we're just going to leave it like it is. That's why I put this on there. There's no reason to make that all cloudy just for 6 months. Um, but during the budget process, we'll bring this back and look at office space and all these things and and make it fair for EDC and everybody. So, it's just there if you had questions on it since I brought it here originally. just I don't doubt that we need space, but I'm heartburn with that much space for one person and I know you said maybe Tilly, but taking Tilly out of this building with all the meetings that she's a part of and the fact that she can walk down to you and and others that's convenient. I mean, going back and forth across the road every day, I don't know. Is that inconvenient convenient? I don't know what that looks like either.

It's better than far away. I mean, the EDC person is going to be I'm going to need to spend a lot of time with them in the beginning. You know, we got all these projects and they wouldn't let voters park there. I know that. I know. So, are we going to be able to use that parking spot since we are now if we become a tenant? Yes. That would be I parked there during during the election myself. So, that so that area there would be public parking for us.

No, not public. Well, it would be because we are city employee parking use. So the other thing I wanted to the next council meeting uh EBI uh McFate uh the architect will be coming and I wanted to talk it's mostly going to be about the exterior. We've got the floor plan you know pretty tied down mostly about the exterior your input. Uh the question is would you like it to uh just be part of the meeting? Do you want to spend more time on it uh workshop style? I I mean I think it'll work fine during the meeting. I mean depends on how much input you have. I I think he's done a pretty good job on getting some the the question I have is does it look anything like his original rendering?

No. Okay. Because if if it did then we need a workshop. is that was all. Oh yeah. And it was No, that was just the original first, but yeah, it's quite different now. But you still might have a lot to say. I was going to say quite different could be in a bigger conversation. That's

you know at least in a workshop if residents wanted to speak that's a less formal and they can have feedback and get ideas because at the end of the day it is the taxpayers's building not that they need to know like not that they can they can talk about the inards meaning how the setup is but I think it's more important that staff and department heads that are running the city have that majority but one to make sure that the taxpayers in involved two informed and three the feedback and they know what to expect and what it looks like. I think a town hall would be um workshop whatever the word is. I think that would be better than coming here because the tax the people can't ask questions and

yeah it's more casual for sure that's design think about that and I think that when we talked about we said we didn't have town halls we have a town hall meeting here about about the exterior of the new city hall for here well the exterior and exter what the plans are what it looks like are what the timeline we're using timeline is and all of that yeah I think that that that gives a lot of Um, well, it's transparency and it's ownership by the voters and the people of this town, which I think I think it's really important that we have transparency about what we're doing. Absolutely. You want it on a weekend. Um, I don't think so because I think with spring coming up and everything that and yeah, I think during the week and after work at six o'clock is

okay. That's good. I know. Well, so and I don't know if there's a Tuesday or even a Monday night, something that there's less like you can't really go around baseball games and other people, but that's easier. So maybe a Monday night or Wednesday night. I think those are nondescript. Would the week that we already have counsel somewhere in there work the day before coun because he's going to be in town anyway? Yeah, if we did it before council and then that way we can come in here on Tuesday and vote for it or whatever we need to do to take an action that would I think that's great. You were going to ask about changing. Yes. Well, I was going to do that on I know.

Yeah. No, no, no. Yeah, but it doesn't I mean that's fine. But like at 5 before and then 6 or do it on another day. I think John will be I think a different day. So we can do John will be here for like 3 days. I know. Then let's let's do it. I think I think on a different day. That way if it takes four hours, it takes four hours and we're not rushed by trying to get to a meeting, right? Okay. And I think that possibly the day before a council meeting would be really good because it would be fresh in everybody's mind when you go into council that if that someone did have an issue about it, they could come to council and express that issue in public speaking. It's my thought about it.

Whatever that looks like, but I definitely think I think it like on council on the heels of the town hall would be great. So still fresh in everybody's mind and Yeah. Okay. What else you been up to?

Uh, we did get the agreement uh for the Raven Fullen House sent to Mr. Cheetum. He he's reviewing it now. U so we'll try to make that official uh documents. We made the documents for him to sign. Uh it's it's just a bill of sale, you know, given it to us for free. Um, other than that, the McGallen project and and you guys heard about that quite a bit. Um, we're trying to get that as close as we can. Hopefully, we can get that part of it bid out. The the next EDC meeting, we're going to really talk about the the signage on the south lot and how that works. The Liberty Tree is coming. We actually have a little time now, but we want to have that as close as we can and plant that thing and not have to disrupt it. There will be, you know, if you look at that plan that you saw tonight, there's some walkways around it, but that shouldn't disrupt it. We want to, you know, cuz it won't be, it's supposed to be 20 foot uh 10-in uh yeah base right now. So

to refresh just a little bit because we have merchants from the Garrett House here with us. The timeline that you said that you got the contract from from uh Christ cheetah. Uh so uh are we still looking at something? Um once we get the contract back, we're looking at about 90 days from that time. Yeah, currently the plan is August. That's what because I know that there was someone in the audience that was actually concerned about that. That's his plan, not my plan. But yeah,

but but this is what your your understanding from him is that once we sign the contract that it will be 90 days after we have completed that, correct? Yes. 90 days to move the house. 90 days for the for the Yeah, because we have to have it moved by August, right? We have to have it moved by August. That's his plan and that's what he suggested. So we move a bottle after he tears it down. That's right. So since since he's willing to give it to us, my suggestion the city is not tearing any building down in case it doesn't get

and I do have some and don't don't hold me to this, but I've been working on the Raven Fullen house quite a bit. Uh we are going to have a structural engineer come in and and really get up under there at some point. They they spray foam the entire bottom side of that. You know, the floor is going to come out anyways. So, but it's very difficult to see the pillars under there to see that they're good. For the most part, they look good. The structural engineers said they're going to camera it and run it along there and get the best, you know, view of it that they can. Um, when we looked at the prices with the flooring, I mean, cuz basically we want to we want to keep the shell like it is, um, the porch is going to be gone. You can't use any of none of that's going to be ADA and, you know, so it's all going to be a new porch in there. Uh, we want to set the house as low as possible on concrete rails rather than pillars, which is going to make it a a commercialish building. you know, it'll it'll make it really solid to use and last another 30 years without falling apart. There are some issues in the walls we can see. But when we gut it for the most part and bring it back to, you know, standards of today and I can even tell you if we if we do all of the things that we believe and there's nothing wrong with the floors, the project could come in around $550,000 and that's for everything with the parking. If there's issues in the floors, it, you know, it could push higher into the 600,000 range.

And for disclosure, um, this is moving the house over to the property that EDC purchased on. Yeah. What you read tonight is already approved, but it's going to be used as a welcome center and or additional MEEDC office. Maybe that's the biggest maybe retail.

Retail. Okay, good. Just retail. Yeah, it's really sectioned out in the rooms and that, but once you know it's not like a just an empty shell. Most of the walls that are in there are supporting walls. I didn't build them where they weren't supporting every can't knock any of them down. But in order to get the bathrooms and everything, we we talked about putting multiple bathrooms to the back of the house, everything electric to the back of the house. So when we push it up towards uh where the attorney's office is over there at the museum, everything will be on the back side. So you don't have to put any utilities out front. So it'll just be pure offices. You'll probably have to go back in with the air conditioning units individual, you know, for those kind of things. And the guy that we did have look at it, he thinks, you know, you can definitely reuse all the boards and things. Some of them will have to be replaced because there's rot in there. But you can put that look back. You'll have to take out all the windows. Those windows are it cost too much to try to even and they're thin glass. So what we try to do is make them look as authentic antique as you can. But modern windows don't faint type.

Thank you. Information. Are we recording tonight? I don't see the recorder. Yes, it's right here. Oh, I don't see it. I'm sorry. It's right here. Looking for it. That's Where is that thing?

Anything else? You're good. Yeah, I'm busy. Thank you. All right. Number 18, Municipal Court Report, February 226. Miss Ducket.

Good evening, Mayor Council. Um, for the citations, we had 115 for February. The collections were $42,5428. And I would just like to thank my court staff for Thursday's court. We had we were in court until 10:00 that night. Um, so I just want to personally thank Christy and Penny, um, Tilly of course for being my runner, Sergeant Boyco, and Officer Mayhew. So, we had a long chaotic night for court night on Thursday. We did the warrant resolution and it was long. And how much money did you collect over that night? It was about $11,000 just for Thursday night. I was here and it was wild.

Yes. Wild, but y'all ran. It was efficiently. It wasn't wild because it was chaotic the way it was run. We all chaotic person. Well, there's Right. You can't you can't But the way that you ran the court, the way the officers were, the way Judge Finch was, everybody was succinct. So, great job. Thank you. You can't help how other people act. Thank you. Yeah, good job. Yep. Thank you. Number 19, February 2026, development services report. Mayor Council, is it okay if I Absolutely. Go right there. You're okay, Tom.

Well, I kind of switched up my report whether I want to find out whether you like it or not. ICS instead of numbers, it kind of explains what we're trying to do at least in the uh in the department. So, we're operating at full capacity. There's just so much going on in the city. Um we're trying to clean up internal processes to be able to catch some things that have been missed previously. So, we're trying to catch up on those. We're uh doing really good, I think, with escros, keeping up with escros and those accounts. Um getting documentation in I I think Rick would agree. We've added quite a few permits to make sure that we can cover some of the work that is occurring out there and making sure that inspections are occurring. I think there are less inspections that were missing. So, I'm I'm hoping that we're catching inspections where uh permits are expiring before an inspection gets called in. So, hopefully we're catching up on those. Um for code enforcement, it's it's kind of been more on the enforcement of the developments and what's occurring on the developments. We're trying to keep everything the same for each of those developments. issues regarding noise, uh maybe uh refuge callers not being able to get access into the new developments because construction of course is happening next door. Uh so we're trying to stay consistent with the enforcement. Uh PD has been very helpful in all of that. planning and zoning. We're doing a refresher or training course just reminding the commissioners what our responsibilities are, what our approvals should look like. When we deny something, we should be able to explain why we would deny something and then

have good explanations being recommended to city council so that city council understands exactly where the planning and zoning commission is coming from when they make their recommendations. Thank you for that. So, uh, we're looking at the ordinances, chapter 78, all of the zoning signs, uh, flood plane regulations. We're also looking at the comprehensive plan. It's still a process. We're doing

I will say that that I believe and he'll be here pretty soon, Mr. KKC Brett will be here to talk to you guys. Um, I think we have him on on task now. I I think we, you know, there was a bit of a mess here, but I think we have it back in order. Uh, WGA's kind of helped us. Zach has really helped us. You know, I don't know how it kind of got wandering, but I believe it's it's and he'll come here. He'll he'll explain it and that's his job. I mean, so and that's coming in the next two meetings probably. So,

since we're on the subject, I wasn't going to bring it up now, but my understanding I read something where they weren't going to do anything till November 26th. What was that all about? Or did I misread it? That was in our report. I think that's the final final everything packaged together at the end of the year, not the endear of savings. Yeah, these are those many milestones and that's the big milestone. Yeah, but which was supposed to end this month. Well, there's a lot of things that were supposed to happen but different administration, right? I understand that. So now, but this administration has completely gotten back on track and gotten with them and I think like the tree ordinance communication is back to where it should be.

Well, that's right. I'm I'm really happy to hear that we're going to be able to talk to him in a couple weeks or whatever. I think like chapter 78 and the tree stuff, I think we're going to get that nailed and we'll have you guys adopt it because we can't function right now in this interim stuff. It's not working. Okay. And uh so that's coming quickly. I told him, you know, we need that. That's priority right now. All right. That's the report. Again, it's more words than it is numbers. And if you prefer that I go back to quantities and what comes in otherwise I'll just I like this report. I do too.

I like this report. I like the explanation versus the how many citations you read. The most feared woman in Montgomery. Thank you. All right. Next uh February 2020 uh building official report January 2026. Rick, mayor and council, welcome, council. Thank you. Uh, the numbers don't really show uh the budget that you're looking at. We're only four months into the budget, but we're already half of what I projected revenue and expenses, so it's it's going faster. I was conservative in that estimate, but there's a lot more going on than we forecast.

More coming. More coming. So, we're steadily on top of it, but uh it's been helpful to have Kristen be able to document dedicate more of her time to permits and such. And now that we have Jamie doing the water, uh because it's it's constant. You made a comment about some folks playing these builders aren't walking their jobs. It's frustrating. I mentioned this last month, guys inspection. Nothing's happened yet. So, we're failing them. They don't learn until it cost them money. So that's not our problem. No, I mean if they call for a frame inspection and we get there and stuff's missing, it's just not going to pass.

Celebration. One of the developers contacted me, let me know that we were tough to work with and you make them keep coming out and doing things and they're ready to move forward. I'm like I Mr. Hannah tells you that's all I can tell you. Get it done right. Well, if tough to work with next build to code, then I'd rather be tough. Absolutely. Absolutely. It's Yeah, but you don't let them slide, which we appreciate. Any questions? Thank you. Thank you. Number 21, February 2026, police departmental report. Uh, Lieutenant Bill Morris. Good evening, Mayor Council. Uh, you have a report in front of you. Do you have any questions for me?

Y'all are busy. Yes, ma'am. Uh, RAD class, are you going to talk about that coming up? Um, I don't have the date off the top of my head. April 16th, 17th, and 18th. RAD class approaching and also our citizens police gather. What was the other and the citizens police academy? So, is that full? Is that fully booked already? We're still we're still take taking uh applications, but it's getting there. you take for losing 12 to 15.

Um, do we is rad is it do you have to attend all three nights? I saw this also on Facebook and I had a question for Wake Up or is it one? You have three days to choose which one to attend. Are they all coming together? I think you have to come to all. Okay. All right. April. Yeah. So, Wednesday, Thursday, Friday from 6:00 to 8:30. Help everybody out.

Oh, it's a self-defense class. Yeah. Go ahead. self-defense for young ladies high school age um to it starts at high school age and we teach them with awareness, self-awareness, um defense tactics, uh things to be on the lookout to protect themselves when they're alone, walking to their cars or in a in a environment that um nowadays, you know, being aware of their surroundings is utmost important regardless of age, sex, it's just it's very 49 days

based on what just happened in Houston two days ago, 3 days ago, a guy carjacking her at 11:00 at night. I think anybody and everybody. So you only take females or you'll take males as well. Anybody? The red is specific for females. Okay. What did you say the day one? 16th, 17th, and 18th. It's Wednesday, Thursday, Friday of April. Of April. You got one. That's the lid. It's 18, 19, 20. Oh, no. Sorry, that's March. Sorry. Hold on. I'm gonna get it for you. Yeah. Uh 15th, 16th, 17th. I apologize. It's Wednesday through Friday. It's April. Yes.

Anything you need from us? Okay. Thank you. All right. 22 public works authority report. Mr. Moy. Good evening, mayor and council. Have a report in front of be happy to answer any questions you have about the report.

If you don't, I'd like to hit on the accountability before Mr. Lucas gets up here. Just let y'all know we have uh been looking hard this last week. I've got we did find one issue with water well five with the meter. Uh waiting to see what the numbers look like now. And then I've got Accurate Meter looking at some of our meters to figure out what's going on. We We don't think it's a leak. We've done another check, citywide check. We don't see any leaks going on. Trying to figure it out. So, if it's not a leak, yeah, what could it? Because they're It's got to be a leaks, but No, no, it it could be an issue with with a meter on either side, the production meter.

Yeah. Or the the regular meters in the ground. One if one says that it's over producing, that'll throw the off. We think we might have an issue with that that we found today. So you getting ahead of the 87%. Trying to think trying. We don't think that's the real number. That's the number that comes out mathematically, but we don't think that's the real number. You got to figure out why and what the real number is. Okay. All right. Thank you. Thank you. Oh, by the way, Mike, real quick,

uh I was at the library turned 20 years old last week and mad props to you. They talked about you and public works and how what a great partnership with the Rotary um that we have in Memory Park and so I wanted to pass that along. I don't know if they told you that, but um they they talked about you in high regard. Yeah. Rotary does so much out there. If I ever get props for Rotary, it's going straight to memory. It's going straight to Rotary Club. Yeah. Yeah. Well, thank you props to you and your guys. So, good job. You should hear it. I'll pass. So, nobody always hears the negative. You're the positive. Thank you. Thank you.

23 utility operations meth report 2026. Mr. Mayor Council Brian Lucas utility. I'm filling in tonight. So, I know you got report. He saved you. So, he saved you. Thank you, sir. Thank you. 24 financial reports gone. So, having fun somewhere.

That's right. Cruise. Uh 25 engineers report just our work in our highlights from this last week. If you have any questions, uh, start on the first page. The town creek wastewater project. We had a good call with half uh, last week. They're addressing all of our comments. So, everything's that we need is going to be in the project. Public works looking at pace has looked at it. We're on the call. We're on a good track. We'll give you a heads up that we have a change order coming for that design. So, when the permit came out, um, we knew when they started early on the permit, some more stringent requirements came in. So there's filtering that's needed. That'll be for this and the next phase. So that'll be coming to you like at your next meeting. Water plant 4. They're also going along well. Uh they sent us we're down to some minor site adjustments. Uh we've been working with Riley to relocate those power lines that are right there on the corner to better fit. So that's ongoing. And then we're down to down the uh designs of tank as far as paint and finishes and stuff like that. We're down to the final details. So that's going well. Uh the Bishop Pump 3 project, uh we did receive a email from the contractor today that their delivery the equipment has been delayed. uh they're expecting it here a couple weeks late and so that that will be pushed until May where that project is finished up based on the delivery timeline. Going on to the second page, um your lift station number five project, we have a precon coming up this week. The CB Stewart uh roadway portion of the project, so Buffalo Springs and CB Stewart, that design should be complete in May uh to go forward within that project. On to the next page of our report, the Buffalo Springs and City Stewart

infrastructure, water and sewer infrastructure. Uh that one will be bidding later this month. So we're wrapping up design on those. I've been working closely with the BCS folks as well as the Turkish to make sure everything aligns. Uh there is a small change order for that one. BCS requested an additional public line be extended in their cost and so that's getting put in. That was a small Chris. anything since the apartment complex is not coming is that changing any of the design there at all? They have not. So it's still the the zoning is still the same, land plan still the same. So right now they have submitted plans for take five oil change and Texas Roadhouse

for the actual buildout of the sites. Uh but the apartment complex itself, the only thing we removed is in the original roadway design, we had their driveways and a turn lane put in. The road width above springs doesn't change, but we're not going to for a turn lane. not to install the driveway cuz it could be a subject to change. So we removed those out of the final design. So So let me understand correctly. So the apartment that we that was going to come correct. He decided to walk on. Correct. Yeah. He the Morgan group backed out. And I'm sorry. Is this the one that was behind the academy? Exact. So this is at the very north corner of he brings the soccer fields by ransoms.

Correct. Correct. So yeah, the original developer or the original that was supposed to purchase that in development, the multi family, they backed out. So they do not have another multif family developer as of the last time we talked. Is the retail still in play or is that the retail still in play? So right now it's not what based on the plans we received, the first two things that will happen other than the overall site grading is they'll do along the frontage a five oil change and Texas roadhouse. Those plans have been submitted for review and then those are the only two buildouts that we've seen thus far. I think they're anticipating turning dirt here pretty soon.

Yeah, they're getting closer and we're down to um they're masquerading. I think the plans are are pretty close for approval. And I'm sorry, is Academy still or are they pulled out or is that a We have not heard anything about academy themselves. So whether in or out in or out. So my understanding is that they haven't signed yet. They're still they're I haven't heard officially that they're 100% done. I haven't officially that they're 100% correct. They have plans that they've submitted. Some of those are you have any expectations of what they're going to do?

So I mean uh let me see make sure I answer your question correctly. expectations other than I think that what the city agreed to. associations don't get because they the picture that they painted was a you know class A nice apartment complex full of amenities um and that you know to me is still the expectation of the city is what they produced just that's what we ask what they

I think that they definitely you know when they get back to that point of coming back to the table they need to have a re presentation of of what is being proposed because again this development as a whole, you know, that that multip was a big piece of it. 11 of that 30 acres was 32 acres, right? Well, we let them we allowed them to to to really leverage us on their design because of that apartment complex. So, if that apartment complex isn't coming and then, oh, we'll just throw some stuff. It's a breach to me. Yeah. They won't be able to do that. They won't be able to do that. They can't just go throw something up without coming to us. Well, they can't. I mean, they can't because we zoned it multif family, correct? So,

I know, but you could as long as they build the code, they can build Well, right, right, right, right. But I think they're better more of a partner than that. They wouldn't do that. I mean, I don't think that Yeah, they made them out of promises. But when they come back, I mean, that's something that we have already is on the radar to come back and represent because it's a change. It's a change of what was anticipated last and I think if if what's coming is what he's told me last week they'll exceed their financial promises to us and partnership. So that'll be really good.

Next couple items on here. So Lawson, I expect that to be on your next agenda. So the superior properties folks are working out a funding agreement amongst themselves. Um, and so that will be coming back likely for approval to pre construction at the next meeting. Uh, ATB obviously that's underway through utility extension and a Caroline Court sewer extension which is right here across the street. We're just waiting on the posit that one. Uh, other things to hit Legacy Grove, their first section, we had that final walk through yesterday. So they're working through those items. Otherwise, take uh the Buffalo Springs and C Buffalo Springs and 1097 traffic single. They were attaching power yesterday. Uh so the obviously the poles are still not there, but the the control box is there and energy. They were attaching power. So that is moving forward. That's the hold up. And then on page seven of our report, couple things to note. The transportation alternative set aside funds. Uh we are working with staff on a submission packet for that due to the end of this month for additional sidewalks, bike lanes, turn lanes, any alternate transportation grant money. So we're working through that to get it submitted by the end of this month. Uh the county has completed the work on MLK and we have a meeting next week u tally scheduled with the county and Johnson development folks regarding the old Pers. on the MLK. Mike, I meant to ask you this, too. So, the county did a great job on MLK. It's the best it's ever been. Um, now it's a racetrack, though, and we used to have speed bumps on there, and I asked Commissioner Walker if they could put them up, and he said, "Actually, it'd be on us. Can your guys put up some asphalt bumps?" Because it just slows people down.

We'll we'll need to have a contractor do it. Okay. Well, whatever that Yeah. Whatever that looks like, if we can do that, cuz I think we did it before eBay. I don't think he put them in. I don't think the county put them in. I think we Yeah, I don't think so. Yeah. Yeah, I think I remember when we did it. And then also they're requesting um lights, but that's an energy. So, if you happen to talk to Energy Chris, I know we've got a new energy account guy. Um contact now. Um but putting lights there because it gets real dark. Where where exactly?

So, down in Mon. Yeah, I think it's maybe So, I know there's one like right before you get to McInness and I think there's one closer to the school and that's it. I think they're wanting it further out, which is not in the city, but if Energy somehow somebody we could communicate with them to get with the residents or go look at it because it gets really dark. Okay. Yeah, that because I think everything within the city is pretty well covered. We added that one. We got that one. Well, yes, I worked on that one. Yeah. But down there, that's where they're they're talking. It's again county, but if we can help in any ways. Okay. Because I I did when I asked Mr. Walker, he's like, "That's not me. that's interested. You got to work with them. So, it's not like we needed to help communicate with them for those people down.

Okay. Further down. And that's all I have. And the back of the packet, you'll see updated maps where everything's going on, all your projects, developments, and pre-developings. slowed down a little bit, but you're still just add

Thank you. A motion to accept all the reports as presented. Motion by Miss Lley that we accept all the departmental reports as presented. I second. Seconded by Miss Fox. All those in favor accepting the departmental reports as presented say I. I. Those opposed say nay. The eyes have it. The motion carries and will accept departmental reports as presented. Executive session number 26. Close session. City council will meet close session pursuant to the provisions of chapter 551 of the city government code in accordance with the authority contained in 8 sections 551.071. Consultation with attorney engineering services. It is 7:18 and we will head into executive

session. music. Really?

Now you can turn your All right. Item number 27. We're back in open session. It is 8:02 p.m. City Council will reconvene in open session at which time action on the matters discussed in close session may be considered. A section 55171 consultation with attorney engineering services. Um like to make a motion to proceed with option A and authorize the city administrator to negotiate with the engineering firms. I'll second.

It's been moved and second moved by Mr. Olsson, second by Mr. pleasure that we uh authorize the city administrator to proceed with option A. Authorize the city administrator to negotiate with the engineering firms discussed. This motion is debatable, amendable, requires majority vote. All those in favor say I. I. Those oppos say nay. The eyes have the motion carries and we will authorize the administrator to negotiate with the engineering firms. All right. Uh, council inquiry. Does anybody have anything? I I know you do.

Yes, I know. Um, I I move us to consider having the financial report at the end of the month because I don't like looking at it and getting something that's almost two months old. I mean, the check register is for January and we're in March. Can we get something more recent if we have a report at the end of the month? Do we have to have every closed out that month though? I remember it's in a re month and a rears. Yeah, there always a month in a rear. Yeah. So, I'm just asking if it would be better if we get better information if we had it at the end of the month.

They haven't closed the month yet. So, the way finance works is that you you close your month at at the end of the month. Well, if we have it at the end of the month, the month hasn't closed yet. No. If we have it at the end of March, shouldn't she have February closed? Because we got February closed. We got January January. So remember, we moved it to the first meeting of the month instead of the second. So therefore, that's why it's in the two-month arars, right? Because we moved it up from the second meeting in the month. We moved it to the first meeting of the month. That's what that's where. But six week a because of the reporting that we had to give them seven days. The way the state changed the laws we have to have everything done seven days in advance. Now instead

we're doing it as quick as we possibly can given the I'm just asking we moved her till the end of the month if we get more recent financial maybe maybe could I mean she would have February closed that would only give her Yeah. That's usually the second week in the month by the time we get all the checks processed and and and I would give her seven days basically to have I probably should have waited till she was

well and I think too what's what's two more weeks if there's a question you can she can always go back she can still have the ability to go back and change something. It doesn't give her it's not that it's closed out and in stone. There's still if you've got question or need some changes made modifications she can still go do that in the how we have it set up today. And you also get the check report, which is the current check report. It's just not all the way processed, but it shows all checks that you know, but they're they're only dated till January. They're only dated through January. Yeah. So, we're not seeing any of February

until that's why I'm saying we could give you a check report, but that's just the checks that were written. Doesn't mean they've been processed. Doesn't mean they've been, you know, that's just the checks that have been sent out. Usually when you reconcile the bank account, that's the part that takes and then you know that's real information until you get that part. But there could be a report with the monthly checks that are written that come out at the end of the month and it's an easy report to put in there if that would be helpful. Anything would help.

The fact that we're only basically 30 days behind is really kind of bad. It's really not that bad. It's like when I reported stuff because I'm waiting 90 days for stuff to clear. Okay. Right. That's us being only 30 days. That's pretty quick actually. So um I uh had a lunchon today. I want to remind everybody, I think that this is important and I think the city should maybe um look at helping host like maybe through Stephanie or some um but the Houston Tool Bank is a great organization for nonprofits like ourselves when there's disaster or anything you need to do. They've got over 16,000 tools that we can we to pay. It's only 5% of what the retail cost is. So, if you do Oh, they had like it was going to be like 10 like 1,500 bucks was only like $12 to um rent. They've got generators if we need a generator for emergency services or even for an event. Um all uh tables and chairs and um true tools. So, I know we have a resident that is looking to get help with taking down our house and having a new house put in. And if we have I know there's churches that were interested they can use that they can use this organization to get so they don't have to go pay for brand new tools. They can use it for a week and it'll get delivered here and all that. Just making sure that we remember that because I know that there's people interested in that.

It's called the Houston Tool Bank. It's terrible name. But they they deliver it to to Conroe and then or they'll deliver it to you and it goes in a ConX box. It's awesome. But if you're if you're a 5013C, which is schools, churches, government, um you have access to this. And if it's a disaster, it's free. But if it's for an event or we need like a I don't know, some backhoe, whatever. I don't know what all the things are, but if we don't have it, and I know our public works is limited in some of that equipment, we can use their equipment at 5% of retail cost. It's really a great organization.

Houston Tool Bank. I got their information. I can give it to you. But they're um it's phenomenal what they're doing. And they um they are in five counties I think around us. They're a nationwide organization, but it has Houston's name in it, but it's got like Galveston, they were getting nothing and now it's one of the biggest. They're really growing in Galveston. They want to grow McGomery County. And if you have them in Huntsville or New or Navasota outside McGomery County, they can still use them as well. They're very giving and they want more activity and use here. So, just FYI if you have needs. Um, I wanted to bring that up and I brought up speeds. Oh, and then, um, I don't know, you mentioned this earlier. So, I've been asked to speak at the NCL in March 26th. And I was going to see if council would be okay with moving the meeting up on Monday night. I know you're in town on Mondays as well. if y'all would do that on Monday night instead of the Tuesday night meeting. And it's the second weekend in second meeting in March. Everybody's okay with that.

So, our next meeting next year. Yep. The 23rd instead of the 24th. Yes. Not next year. Next year. Next meeting. Oh, the next meeting. Oh, it sounded like she said next year. Next. Next meeting. When will we do that workshop for the um Friday or the 20th? This is pretty. Or if we could even do the meeting on the 25th, the next day. But okay. Would you want the 23rd? The 24th is the next meeting. So you want to do it the 23rd? Yeah. Yes. We can move it up a day.

Or we have the workshop on the Monday. We continue with council on Tuesday and just miss counsel. You would be at the workshop for the building. Yeah. True story. We could do that. Would that be Whatever is just I'm just throwing it out there was just Can you do the 23rd? The council meeting and workshop. Yeah. Okay. Stan. Yes. The council meeting is going to be on the Monday then maybe. We're just looking at options. Which I know. What's the date? The 23rd is Monday. Carol. The

23rd. No. So you won't be at the workshop either? How about the workshop on Sunday? Oh, just kidding. Don't let that die again. So, we we would be having a council meeting on the Monday on the 23rd. Yes. After the workshop when Oh, after the work. Well, we only they only give us like an hour for the workshop, right? Maybe an hour and a half if we Did you you said it was a light agenda, right? For the 24th. So far. Yeah. Okay. Tell me what you're gonna do. I mean, we can decide here. We cannot decide it.

Well, Carol can't make Monday. So So she's We need to leave it on Tuesday. So leave the council on Tuesday, but then you're okay with not being at the workshop on Monday. Yeah. Okay. What was the workshop about? For the building architectural building. The architectural the building. Yeah. I don't understand. change your schedule. Is that scheduled already or is that just what we're doing? We were just trying to do it because the guy's coming into town. He's going to be here for 3 days. I mean, we could essentially do it after the meeting and do it on Wednesday, but she can't be there either for that. But we would like to talk about it. You're out Tuesday or Monday and Tuesday? Tuesday, Monday and Wednesday.

So, Brent, quick question on the agenda for the building. If we do the workshop on Monday, will we be able to take action on Tuesday or do we need to wait? Is that the objective? Yeah, I mean the action is it's not really action per se. I mean just proceed. I mean if you have input on what the design is or where it's at currently. Okay. So we could do that in the workshop though input. No, it is it is for you to have input on it. I'd prefer to have the input not be tied to starting a meeting at six o'clock like because it may be a three-hour meeting or whatever. Like I think it's important to do the workshop on Monday.

I can do the workshop on Monday. I'll just change my schedule. So we'll do the workshop Monday and you'll just have to miss the council meeting. I don't really want to do that, but okay. Okay. What do we want to do? I'm just kidding. I'm totally kidding. I just don't want to miss the council meeting. The council meeting's been on. I know. I know. So, and we changed as well. We changed as well. So, I just thought I'd ask. Oh, I'm totally fine. Thank you, St. I appreciate you. All right. And then, uh, so tell me what we did. You're going to be mayor on Tuesday. It's going to be fine. We're going to keep it the same. We're just having the workshop on Monday and then meeting on Tuesday. I've never moved it. You You will be the mayor on Tuesday. I won't be there, but I will be there. Okay. So,

whatever you want to call it, whatever. We received a note uh regarding HB the neighbors. Yes.

And they would like to have a meeting and today she proposed having a meeting at Brandon's house. I think that's the guy on the corner there. So that we could have our eyes on what's going on. I think there's a misconception of what has been stated in previous meetings versus what's actually happening. I think they thought that there was going to be a wall erected above ground which we've never talked about. We talked about below ground 18 ft. 18 wheelers, but now that there's going to be the 20ft buffer with trees and bushes and all of that, um, their question is they want now a wall or a fence because if the their kids are paying in the backyard and the ball goes and goes down that wall, how do they get it? And I think I drove through there and I think mo majority of the houses have fences

and on for safety on top of the retaining wall there is a fence. So they have it's not there today but in their design is they had a three rail and I think they went back and they were doing chain link for that on the top of the wall. Yeah. So I have a fundamental problem with the complaints because you doing that because it's not our problem. I understand to fence their backyard. Their backyard agree. And if they don't want to fall off, then they should build a fence. 100% Casey. 100%. And I I'm with you on that. They have asked to talk to council. They're not in this. No, they're not. And they had the chance to be and they chose.

We offered to bring them in and they turned it down. So with that he's they want to know and she wants to know if it wants it they want they want to be on the next agenda and then said can you just come to his house and look but now with the chain link fence like I think that that's just message that could negate any future meetings. Yeah, cuz I mean the chain link that's up right now is temporary construction until they get the wall done. And I feel like they're looking at things that are temporary and not looking at what the And here's another finished product. They're not in the city. I understand.

Well, I mean, I from this way, even if we didn't dig a 20ft hole in the back right there and say we just built houses there and I was on the house that up to them and I didn't want a fence and I had a big dog, but I just had a chain in my backyard and their kid wandered over. It's not my fault that the kid wandered over into my yard. Right. I'm just expressing yard. I'm with you again, Casey. But they're not in the city. They're problem. That's right. Sorry. And HB longer than most of them. They knew HB was coming. I missed time.

But my question was because I was asked to ask, would you be interested? I think if we tell them about that fence thing, I think that's going to negate everything and I'll just report that back and learn. That's right. They don't I mean they said pedophiles they can come to a meeting. I mean they bring up the trees again and and it's like we've told you we've showed you that we're going to plant trees. Yeah, I said that. But I know they keep complaining about they took the trees down. Well, we're going to put them back. They were junk trees anyway. Well, there was some pretty old cedars. Well, cedars are bad trees. Okay. Anything else on future agendas? I I'll entertain a motion to adjourn. I'll make a motion to adjourn. Second,

Miss Lingley, second by everybody. All those in favor say I. Those open.