City Council - Regular Meeting

City of Montgomery regular city meeting for January 13, 2026. It is exactly 6:00 p.m. I'd like to call this meeting to order. We do have a quorum this evening. Uh Mr. Secretary, and with that, we'd like to have the invitation given by Mr. Stan Donaldson. If you would please rise. Heavenly Father, we come before you tonight, Father, and ask you, Father, that we do what's right, just, and fair for the citizens of Montgomery. I thank you, Father, that uh we consider the people of this city, Father. We consider what they need and what they think is best for this city, Father. And I thank you, Father, that we do the best we can, Father, to make things right, make things fair and just in price, and in our efforts in Jesus's mighty name. Amen.

Amen. Pledge allegiance to the United States flag. I pledge algiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Now the Texas flag. Honor the Texas flag. I pledge algiance to thee, Texas. One state under God, one and indivisible.

Before we get started, I'd like to ask you to please check your phones, turn them off or put them on vibrate so that this meeting is not interrupted and we can hear everything that's takes place the business. With that, uh, first item on your agenda for public forum. I received three requests and I'll be uh putting these in order and then I'll let you know who's on deck and if you would please just stand at the back and when the person in front of you is finished then we will uh move on. So first person Robin McGomery please approach the podium and state your name and address for the record. Thank you sir. And on deck is Linda Sne.

Thank you. the first time I've done this. My name is Montgomery and I'm retired professor University and I'm from Conro originally but I now live in Richards and since retirement I've held positions in Minnesota, Conro, etc. And what I want to talk about is the uh the issue of the community building. And uh I want to make a case for saving it. And uh first thing I know all of you know this, but to review, Montgomery County was originally made up of six counties. I'm sure you all know that. Montgomery, Grimes, Walker, Sandy Center, Madison, and Father Warner. And so I understand that one of the reasons for destroying it is because you want to create bring people in and I participated in various events. But the main one about three years ago, we put up I came up with this idea of the cradle of Texas and that would include all the original Montgomery County and we put on a big event in Conro and we brought people in from all places and then we put on this event here in that community building and we had representatives from all these counties. We had mayors and you know city managers and all kind of people and they were all interested in coming here and u and we had u we filled up the event I mean we put it to maximum capacity and we had over seat filled and represented from those counties but also from the state office. the state historical commission sent people out

here and they were all impressed with the building and uh I published numerous books about 17 books actually I usually don't say that but I think it's relevant tonight and uh two of them were entitled the cradle in Texas and so they've got good report so I'm saying that that place draws people and I can prove it we've done it um and we Um, let's see what all this we uh we uh we brought people in and then they would tell about their area. That was the point and that was to pull the the area together. What I wanted to do and what maybe the city can do is follow up on on my dream was to set up a tourist over all this area and and Montgomery Montgomery the town of Montgomery was the county seat of that whole area. and that and and joining up on that history that will draw people in. And can you imagine getting tourists going and say come here and we'll take you around and then tell them about our town and you can come back and all the history we've got. I'm also one of the original Montgomery that came through the area. So we have a direct tie there. Uh so I think I've got three minutes. that do I still have any time or

Thank you very much.

As a reminder to that, you have three minutes and this is not for discussion. We just listen to uh the public's comments. So, Miss Snee, please approach. Thank you. And on deck is Shelley Lane. Hello, my name is I live off 605 King Drive here in my Some of y'all know me, some don't. But anyway, the reason why I'm here tonight is because I had planned a Christmas Eve Christmas party, birthday party, and a graduation party all at once. And I rented the community center back in October 29th. And uh they called me 2 days before my party say they canceled on me. That was devastating. It was too much to I had so much money involved on the inside party. And u I had to move everything around to try to I had it on my property cuz my property is big enough for me to have the party. But that what what I was planning. This supposed to been a a party. It's a far away farmer event. There's no way we could do that outside. So, I'm seeking reimbursement. They did give me back my money for the community center, but that didn't cut it at all. I end up spending a lot of money that I had already spent for the inside of the community center. I had to reverse that and spend a lot of money for Tails tables uh tent extension because this is going to be my last Christmas cookies party that I'm going to give before they take over.

And I wanted to make it special for everybody. We didn't get to do our pictures. We was supposed to take family pictures for the two dogs. I ended up, this is one that really got me. I put Christmas lights on my fist line, ended up putting them in bathrooms and that killed my spirit more than the whole thing was just totally upsetting because I got evidence of everything money I spent and everything. So 150 that they gave me back didn't cut it at all. That wasn't what I wanted. But I want to be readressed and I like to be put on the docket for the 27 to get an answer and I got all my papers right here. And also I was under doctor care and I'm still under doctor before that and doing that outside. I had just got my toenails removed. So I can't really explain what I went through. I just went through this. It was hard hard. And the guy that I raised the tent for, he didn't get there until two o'clock and it took till 4:00 to get the tent up. 6 o'clock my party started and people was already coming. I wasn't dressed. I had to ask other people to take over for me so I could go in to get dressed. By that time, I was exhausted anyway. But some of y'all probably saw me if y'all passed by my house that night cooking Christmas party. end up in the Christmas tree outside. It was devastating, but we had a fun time. Then the DJ came, kicked the lights off, lights got turned. I had to go in there and do the meat box to try to get it back on. I had help, but it was just I was still physical, mental, emotional cost of what I had went through. So, I'm just asking for to be on the docket to see and y'all can see.

Would you please hand this to me? Thank you. Thank you. All right, Miss Shel Lane.

Good evening, Shel Lane from Dovin. Appreciate you speak. Uh, last week I spoke at the workshop on the community center and just stressing that brick wall around that building was uh created in 1938 by our civic league. Um, the building was in 1948. The key thing about that building and the history of the building is that Commissioner TJ Pil dedicated that building to the memory, the honor of the men from our town that was killed during World War II in that flag up in the building represents all those names. And a lot of those names are still family members who are still in this community today. But why I come uh before the council tonight is I think with this community center issue I think why there's been so much debate and and uproar is we need transparency. Um we need to know make the bellows in the community either on the website or just in one of the meetings who did the inspection city engineers building maintenance city council who went in there did the inspection that's now saying it's going to cause this much to renovate it. There's mold, the walls are moving, who did that inspection, made that report and that information to the public. Same thing with if the history groups, engineers have got to come in and look at that building. What was their findings? What did they say about the building? But let's just make that all transparent. The true issues because a lot of last week we heard the issues with the building. Mr. Fox was saying he had the same issues when he was mayor. So a lot of that is where common things with the building. We just need transparency there. Second is just moving forward with this community center community possibly community center project. I would love to see a committee develop to kind of help oversee get feedback from the community um just get um design discussion going look at what other

towns are doing. But it would be nice if the EDC had two or three people. Don't have to be current committee folks. three three two or three people from EDC, two or three people selected by the Montgomery Historical Society here in town. They'll have a current council society members and then city council two or three either all the city council gets the election one from the community to serve on this committee or y'all take nominations from the community and then y'all vote on it and so y'all got voice. So that way the people concerned about the history have a say in this and know what's going on and you know the city has a say in it and they know what's going on cuz I know normally community can't just have their you know be in the middle of all the city council building so y'all will never get work done. However with this building with the history of this building being in the heart of the historic district this is our little beacon in the town. It's the main thing the town owns. It's not private owned. uh we just need to be real protective of it and see it go another hundred years. And so I think a committee kind of helping oversee that kind of narrowing the designs down getting feedback to the community that then could be brought back to the council to vote on it would be a real neat thing. Thank you for letting me speak.

Thank you. Thank you.

All right. Presentations. Item number four on your agenda. proclamation recognizing the 2026 as the America 250 celebration year. I have the proclamation right here. Okay. Proclamation 2026 is the America 250 celebration year. Whereas in 2026, the United States of America will commemorate the 250th anniversary of the signing of the Declaration of Independence, a foundational moment when the Continental Congress affirmed the natural rights of all people and established a new nation built on liberty, self-governance, and the pursuit of more perfect union. And whereas the America 250 commemoration provides a historic opportunity to honor the courage, vision, and determination of the founders and countless individuals known and unknown who have contributed to the nation's growth, resilience, and progress over two and a half centuries. And whereas this milestone invites reflection on the ideals of freedom, democracy, and equality that continue to shape our national identity and guide our collective aspirations. And whereas communities across the nation are encouraged to participate in educational programs, civic activities, cultural events, and historical initiatives that highlight the diverse stories and contributions that define the American experience. And whereas the America 250 observant serves as a reminder not only for our nation's heritage but also for our shared responsibility to strengthen civic engagement, foster unity, and ensure that future generations inherit a country worth of their worthy of their hopes and potential. Now therefore, I, Sarah Kunchman, mayor of the city of Montgomery, Texas, on behalf of the city council, and all of our citizens, do hereby proclaim 2026 as the America 250 celebration year in the city of Montgomery, Texas, and encourage all

residents to join in honoring our nation's history, celebrating its achievements, and working together toward a brighter and more inclusive future. In witness thereof, I have unto set my hand and caused the official seal of the city of McGomery, Texas to be affixed this 13th day of January, 2026. Would you please come get your proclamation? Thank you, Stephan. Would you take a picture, please? Would you counsel? Yes, we'd love to take a picture with you. Thank you so much. We're glad you're here. I block anybody. Okay. I have a tendency to be able to do that.

Thank you very much. Thank you. Item number five on your agenda, proclamation honoring the memory of Thomas Tom Chulowitz. Proclamation honoring the memory of Thomas Tom Chulitz. Whereas the members of city council were deeply saddened to learn of the passing of Thomas Tom Julwitz on December 30th, 2025, a devoted public servant, respected leader, and compassionate human being whose life was marked by service to his country, his community, and his fellow citizens. And whereas Thomas Chulowitz faithfully served the city on the planning and zoning commission, placed five from October 24th, 2023 until his resignation on May 13, 2025, and subsequently served with dedication and integrity on the city council place three from May 13th until 20 May 13, 2025 until his passing. And whereas his commitment to public service was rooted in a distinguished 34-year career in the United States Navy submarine service during which he enlisted later earned a commission as a limited duty officer after 15 and a half years and retired in 1995 with the rank of commander. And whereas following his military service, Thomas Chulitz continued his lifelong dedication to helping others through s significant civilian leadership roles, including service as assistant manager of the Red Cross office and Army base in Colorado Springs, Colorado. Chief Executive Officer of the Red Cross chapter in Huntington, West Virginia, Assistant 911 Center Administrator and Disaster Preparedness Manager for Chester County, Pennsylvania, and director of human services for Chester County, Pennsylvania. And whereas he co-founded the gift of vet foundation a

5013C organization and served as it as its chairman chief of executive off chief executive officer and president leading efforts to collect and deliver gifts to residents of South Carolina veterans homes growing the organization since its founding in 2017 to provide tens of thousands of dollars in gifts and donations annually to honor and support veterans and whereas Thomas Tom Chulawitz will be remembered for his unwavering integrity, selfless leadership, compassion for others, and enduring commitment to serve, leaving a le leg legacy that will continue to inspire those who had the privilege to know him and serve alongside him. Now therefore, be it proclaimed by the city council that we hereby honor and commemorate the life, service, and memory of Thomas Tom Chulitz, extend our deepest conso condolences to his family and loved ones, and express our profound gratitude for his extraordinary contributions to this city, to our nation, and to the countless lives he touched. Be it forth, be it further proclaimed that this proclamation shall stand as a lasting tribute to a life well-lived and service to others and a reminder of the values of duty, generosity, and civic responsibility that Thomas Chulitz so faithfully embodied. If witness thereof, I have here unto set my hand and caused the official seal of the city of Montgomery, Texas to be affixed this day, 13 the 13th day of January, 2026. The Chulith family, please step forward.

Thank you. Thank you.

Thank you. Thank you. Appreciate Next item on the agenda, consent agenda. Item number six, consideration of possible action on the city council workshop meeting minutes of December 9th, 2025. Number seven, consideration of possible action on the city council regular meeting minutes of December 9th, 2025. Number eight, consideration of possible action on the quarterly investment report for third quarter 2025. Number nine, consideration of possible action on the acceptance of the engineered buildings of Texas EBI for architectural design and engineering services contracted and contract addendum for the municipal building renovation in addition and authorize the city administrator to sign. Number 10 on your agenda, consideration possible action on a resolution of the city uh of the city council of the city of McGomery, Texas, adopting an elected and appointed officials handbook. Number 11, consideration and possible action on a resolution of the city council of the city of McGomery, Texas, designating a public information coordinator to satisfy the training requirements of Texas Government Code section 552.012. And number 12, a resolution of the city council of the city of McGomery, Texas, adopting an office of the city secretary policy and procedure manual providing for implementation and providing for an effective date. Council, would you like to take these cumulatively or individually? What is your pleasure?

Individually. Well, I'd like to pull item 10 and 11 off. Nine would be pulled off. Are you in agreement with 10 and 11? Yes. Yes. There's been a motion to pull item number 9, 10, and 11 off. This motion is debatable, amendable, requires majority vote. All those in favor say I. Those opposed say nay. The eyes have it. The motion carries, and we will pull item number 9, 10, and 11 off the consent agenda. Now, the rest of the items on the consent agenda, item number six, 7, 8, and 12. What is your pleasure? Can I make a comment?

Sure. I just wanted to put on public record uh on the minutes on the council meeting. It says here the EDC unanimously recommended demolishing the existing structure talking about the community building and building a larger more modern facility. Other than that, I will approve the minutes for six, seven, and eight. and 12 individual. Okay. So, just six, seven, and eight. So, there's a motion on the table to accept items number six, seven, and eight as presented.

Second by Miss Langley. All those in favor of accepting items number six, seven, and eight on the consent agenda as presented, say I. I.

Those opposed say Nate. The eyes have it. The motion carries, and we will accept item number six, seven, and eight as presented on the agenda. Item number 12 on the consent agenda, a resolution of the city council of the city of McGomery, Texas, adopting an office of the city secretary policy and procedure manual providing for implementation and providing an effective date. Fair council. The reason for this item on the agenda is that I am working for the Texas Municipal Clerk's uh excellence of achievements office award and one of the processes is having a written policy. We we along these duties already but part of the process of achieving the excellence award is to have our policy in writing and so uh they require a policies and procedures manual for the office. So this is being presented for resolution for approval.

Did we not have this before? I didn't see one. I saw a draft was started in 22, but it was never completed. Okay. I'm assuming you read through the um roles and responsibilities of the different position. You agree? Yes. Yeah. It's fairly generic language. Make a motion to accept item number 12 as presented. Motion by Mr. Mr. Olsson, accept item number 12 as presented. I'll second. Seconded by Miss Langley. This motion is debatable, amenable, requires majority vote. It's open for discussion.

All those in favor? Do you deserve comment? Well, yes, I did. I'm sorry. Okay. Um, I'm at a handicap tonight. I left my glasses at home and I apologize, but I went I'm trying to read this stuff and I really can't see it that well. Um, well, my my issue here is we already have a policies and procedure manual for this city right here. What what do we need this position for? What are we trying to accomplish? That's what I want to know.

This creates just a policy for the city secretary office. They have a bunch of guidelines in order to get this certificate of excellence. So, we're just trying to meet the the guidelines of that excellence award, if you will. That's all it does. It it just it repeats some of the stuff that we have, but it it only applies to what she does. That way, she can, you know, get the award, if you will. Okay. No problem. There's a motion. Is there a second? Second. Seconded by Cheryl second.

Oh, second. You did. Okay. I apologize. I thought you Oh, yeah. We were Okay. All those in favor of accepting item number 12 as presented, say I. I. Those opposed say nay. The eyes have it. The motion carries and we'll accept item number 12 as presented. On your regular agenda, item number 13, consideration of possible. We still have to go through 9, 10, and 11. Yeah. So, I'm sorry. I have them. You are correct. I apologize. Number nine, consideration of possible action on the acceptance of the engineered buildings of Texas EBI for architectural design and engineering services contract and contract addendum for the municipal building re uh renovation and addition and authorizes city administrator to sign.

This was from the December I don't remember the day 9th meeting. Uh John uh was here and some of the guys they told us exactly what this is. This is the architectural and engineering part of this and we didn't have the contract at the time. We had to get it to the attorney. So, this is just returning that back to this is the contract uh to move forward. Price didn't change and the only addendum that you see there that actually came from the attorney some required when you're in Texas, you have to say a few things at the end. So what is the timeline for this certain part of this thing to be completed roughly I mean 6 months three

today we're looking at approximately 6 months we're going to have some meetings that are going to come back to here to the council uh because some of this is going to be design parts some of it's going to be programming inside the building you know how the offices are you know all of that so it it's it's going to be a process but you guys will be involved in process as well. It's figuring out the monthly payment, you know, because we're talking about a lot of money here. So, it is. It is. And and if you remember from that meeting, um we're using money that we got from the sale of the property, uh the school property to to cover this part of it until we get, you know, further along.

Okay. And Brent, does council approve the final footprint or is that administration um what the inside of the building's going to look like? I I think you will approve the entire project before it's I mean part of it's going to be once we get to a I mean the A&E is what you're really going to approve because that's really going to be the build design to go forward. So during this whole process, yes, you will be, you know,

also I don't mind admitting I'm getting kind of cold feet because the project is really much bigger than I realized. I thought when we moved to the building that we would have enough room to put the police and the city council in there without actually expanding the building southward. And uh that's you know my mind was you know beside we've already got you know a couple million in the property itself actually 3 million in the property itself and now we're adding roughly 10 million to it and that's just a little more than my mind is willing to stretch. I'm not saying I'm against it. I'm just saying I'm concerned about the money part and all the construction we've got to do and uh if at all possible in some of the areas I want to see if we can cut some things not take it out but we don't have to put walls up for vacant offices in the second floor until we need the need those offices. So a lot of that stuff and I don't need a whole bunch of conference rooms. There's already one on the bottom floor, one for police, and now you want to put another one on the second floor. And I don't see the need for that right away. So, I'm just asking you to consider some of those ideas when we during the architectural phases of it because I want to kind of save some money. I just see some other deals, stuff we're having to deal with and the money is kind of scared and

understandably. And through the process that we're getting ready to go through, a lot of that will be like that that this the the layout that you're talking about was just conceptual going, hey, how much can we fit in here? In 20 years when we full grow out, you know, do we still fit in this building? And the answer is yes. Do we have to build all of this now? No. And the chief and I, you know, we've already been going through that and kind of looking at that. But as we go through this process that they'll bring back to the council, you'll have an opportunity to speak on those kind of things.

Yeah, that's fine. I mean, I I like the initial concept, don't get me wrong. It's just a lot of money and the time element and what we're going through right now with well number two and the sewer. So well make a motion we accept item agenda number nine. Motion by Mr. Donsson that we accept item number nine as presented. Second. Seconded by Mr. Olsen. This motion is debatable. Amenable. Requires majority votes. Open for discussion. All those in favor of accepting item number nine as presented say I.

I. Those opposed say nay. The eyes have it. Motion carries and we'll accept item number nine as presented. Item number 10 on your agenda. Consideration of possible action on a resolution of the city council of the city of Montgomery, Texas adopting an elected and appointed officials handbook. Mayor council, this is again another one of those uh checklist items for the excellence of achievements award for policy in writing. We practiced this, but we don't have it in writing for something to be able to show for like a training or reference manual for when we have new board members or council members come off. And it's a it's a a a good handbook for council and board members to have, but it's also part of the requirement for the elections uh for excellence of achievements.

Did you was this Gary Gary Palmer had one of these? G probably had the TML one. Okay. So, I think I remember it. Yeah. Yeah. But it just Okay. It basically says the same stuff. Yeah. Some of it's required by not us, but we're just following the

Did you have any question? No, she confirmed it, but it's from the TL. I make a motion to accept item number 10 as presented. Motion by Mr. that we accept item number 10 as presented. Second, seconded by Miss Fox. This motion is debatable, amendable, require majority vote, second for further discussion. All those in favor of accepting item number 10 as presented say I.

I. Those opposed say nay. The eyes have it. Motion carries and we'll accept item number 10 as presented. Number 11 on your agenda. Consideration of possible action on a resolution of the city council of the city of McGomery, Texas, designating a public information coordinator to satisfy the training requirements of Texas government code section 552.012. Mayor Council, this is the last one for me tonight. Again, another checklist off of the Excellence of Achievements Award. What this does is this would designate the city secretary to be the um public information coordinator for the uh 552.0 012 which is for the uh public information act. Whenever boards and commission members come along, we give you your oath. You take your statement of officer. I request that you do your uh 552 trainings for your up meetings and your open meetings act. Um this what this does is I'm still going to request that the board members and council members take the training, but it doesn't have to be done in such a uh hustle. it it just falls on need to make sure that you board members and council members stay in compliance and that I keep the regulations on those going and that's what this does it designates one person for the city so I because it's called public information coordinator I just wanted to make sure it did not interfere with our we have a public information that the police department

No it's not the same good motion to accept item number 11 as presented. Motion by Mr. Olsson that we accept item number 11 as presented. Second. Seconded by Miss Fox. This motion is debatable, amenable, requires majority vote. All those in favor of accepting item number 11 as presented say I. I.

Those post say nay. The eyes have it. The motion carries and we will accept item number 11 as presented. Regular agenda. Now we're on to 13. Consideration and possible action on an ordinance of the city of Montgomery, Texas, amending its municipal budget for the fiscal year 2024 2025 appropriating the various amounts herein as attached in exhibit A containing findings and a Texas open meetings at clause and providing an immediate effective date. This Carl

mayor council, this is your annual housekeeping item for your year end budget amendment uh that is needed for our office. gets everything back to a zero. Uh, one thing that I'll point out in this year, um, when you look at that cover sheet, your year end surplus uh, or deficit, all funds are have a surplus. Anybody have any questions about any of the attachments? So, basically, this is just stating that every bill has been paid from 2024 to 2025. This is just that clean up that gets us in compliance so we don't have variances between what actually happened.

Now is this was this produced from the audit we have to do every year? Is that that's right? Right. So we have to put this in place for the audit. Uh we have currently been um in audit mode since I believe the second week of December. So we are moving forward. It's just one of those things check need to check off. So, so we could see another adjustment after the audit, right? So, after the audit, there's always some audit adjustments that happen. Yeah. Okay. So, this is based on un audited figures, but based on our activity, actual activity. Make a motion to accept item 13 as presented.

Motion by Mr. Olsson that we accept item 13 as presented. Second. Seconded by Miss Langley. This motion is debatable, amendable, require vote. It's open for discussion. All those in favor of accepting item number 13 as presented say I.

I. Those oppos say nay. The eyes have it. The motion carries and we'll accept item 13 as presented. Number 14 on your agenda. And I believe this is be presented via Zoom. Consideration of possible action on an ordinance of the city council of the city of Montgomery accepting and approving an annual update to the service and assessment plan and assessment rule for city of McGomery public improvement district number one, providing for a payment of the annual installment of the assessments in accordance with chapter 372 Texas local government code as amended and providing for severability and providing for an effective date. And who do we have on Zoom?

Hi. Uh, can you can you guys hear me? Okay. Sure. Yes.

Hi, my name is Tanali. I'm a attorney over at Coach Rose. Um, I believe that I spoke in front of uh you council uh this time last year to update the uh PID SAP for the city of Montgomery PID number one and I'm with you again in front of you and again apologies for not being there in person. Um, thank you so much to uh Mary and Ruby for letting me attend via Zoom. I have a sick newborn and a a wife who also caught the same uh sickness. So, I'm struggling over here. So, I appreciate your your assistance and allowing me to to come over over Zoom to present, but really all we're doing today is providing and and updating the SAP uh to reflect the new tax year. Nothing in the SAP is going to change. It's going to be the same uh tax rate, same everything, just updating the year uh for this PID number one. I'm happy to take any questions. Um, thank you so much. Go for it.

I make a motion to uh accept item 14 or 13, excuse me. Which one is it? It's 14. It is 14. Maryann, did you have any questions? I do not. A motion by Mr. Olsson that we accept item number 14 as presented. Second. Seconded by Mr. Donaldson. This motion is debatable, amendable, repository vote. It's open for further discussion. All those in favor of accepting item number 14 as presented say I. I. Those opposed say nay. The eyes have it. The motion carries. We'll accept item number 14 as presented. Thank you so much and good luck at home. Thank you sir. Thank you. Thank you so much. You have a wonderful night council. Thank you so much.

Number 15. Consideration possible action approving the quick claim deed for the Lake Creek Village Section 3 Homeowners Association. Hallelujah. All right. So you had a similar item to this on your agenda a few meetings back. What was found is there was a different entity that owned the last section. So we did not have the quick claim de quick claim deed at that time that has now been signed. It's in your packet. And so this is for the last section which is the state of Lake Village Lake Village section 3 AER drive where it connects to Buffalo Springs. So this is that last uh strip uh that will bring all the storms to our roadways and leg into the city.

Make a motion to accept item 15 as presented. Motion by Mr. Olsson that we accept item 15 as presented. Second. Seconded by Mr. Donaldson. All those in favor of accepting item 15 as presented say I. I. Post say nay. The eyes have it. The motion carries and we will accept item number 15 as presented. Number 16 on your agenda, consideration of possible action approving the consent to encroachment by and between the city of McGomery and the developer Mavis Tire development number 254.

Correct. In your packets, you'll see a copy of a letter from us followed by an encroachment agreement as well as the site plan. Uh what this is is behind south of CVS uh there's a proposed maintenance tire going in on that empty parcel that's there today. They are wanting to put a monument sign in the along the frontage of 2854 within the city's utility easement. Uh what is traditional when this is proposed that you enter into an encroachment maintenance agreement that says if the city has to repair replace the line and the sign's in the way it's not the city's responsibility to do so. Uh so this is what's in front of you for approval tonight. Uh they still have to go through the signed permit. This doesn't negate that action. Uh they also if you notice it is not a signed agreement. They have agreed to the sign but they have not closed on the property. Uh so once they close on the property they will execute uh their portion of the agreement and then request the permits.

This is a new tire center, right? It is. I I'm having a hard time visualizing where they're putting that thing by CVS. So, it's going to be if you're it's it's south on 2854. So, you know where the back entrance is to get over to Chick-fil-A and the shops. It is adjacent to that driveway. So, between CVS and that driveway is where this uh famous tires. There is a site plan kind of cuts it off. You can see the driveway. It cuts off. Did they get a copy of this?

They did. They they've reviewed it. They've agreed with it. They just It is signed by the property owner and they haven't closed on the property. So, their request was approved it once they closed, which they're closing, which I think uh contingent upon receipt of building approvals, which they have. And so, I think here in the next couple weeks, they'll they'll close on the property, execute the agreement, and provide contract. Chris, were there any planned wayfinding signs on that area? Do you know? I do not know. We could definitely find out. Okay.

Yeah. Only just because there was a request from a business owner in that area to have some there and I didn't know we had some planned and therefore we needed to add some verbage or what. Okay. Yeah, I'll give it Miss Terry on that point. It just makes sure in general kind of where the way finding signs are that we don't have conflicts coming. All right. Thanks. So if there are conflicts and we approve this, this is for the sign to be on the So I would say that this is you know they sign within the easement somewhere. Okay.

Um so this isn't right now there is a site plan. There's still the sign spacing requirements that come up, but we'll you're agreeing to allowing them to put the sign within the easement and we will if there is a conflict, we will work with them on the horizontal location within that easement. Cool. I make a motion to accept item 16 as presented. Motion by Mr. Olston that we accept item number 16 as presented. I'll second. Seconded by Miss Langley. This motion is debatable, amendable across majority votes. It's open for discussion. All those in favor of accepting item number 16 as presented say I.

Those opposed say nay. The eyes have it. The motion carries and we'll accept item number 16 as presented. Number 17 on your agenda consideration of possible action authorizing the city administrator to sign the consent to encroachment by and between the city of McGomery and the develop JDS Old Plannersville Road LLC development number 20006.

Very similar to the last one. Uh so if you look on page 195 of your packets, you'll see an exhibit. Uh what this is is the proposed rec center to serve the brerling development has a sewer line proposed that will run around the property uh to serve different sections of the neighborhood. They are wanting to install landscaping and sidewalks within that easement. Again, we don't it doesn't cause a conflict. We still review the plans and make sure that the trees aren't right in conflict with the lines so we don't have root problems in the future. Uh but generally have no have no issues with floods being proposed as part of the the beautifification project essentially. Same thing as the last. It lays out that the city has to prepare sidewalks and stuff are not the city's responsibility.

Good. That was my question. So good. Uh make a motion to accept item number 17 as presented. Motion by Mr. Olsson. We accept item number 17 as presented. Seconded by Miss Fox. This motion is debatable. Amenable require vote. Open for discussion. All those in favor of accepting number 17 as presented say I. Those oppos say nay. The eyes have it. The motion carries and we'll accept item number 17 as presented. That neighborhood's really building out. Mr. Banks. That looks great. Height number 18. Consideration of possible action on the acceptance of the water plant number two improvements project.

All right. Uh so this project we had did have a final inspection back in November. Uh they have completed all the purchase items with the exception we require them to put steel name plates on all the controls that are etched. Those haven't come in yet. So they're just kind of tagged right now and then they'll put in the permanent name plates. Obviously does affect the operation of the facility. Uh so the facility as of today is operational. They did have an electrical issue over the holidays. Uh so they fixed that. A warranty that came out. It's been resolved. Plant is operational. Uh and so we recommend accepting into the warranty uh which started on starts on December ends on December the 9th of 2026. I just have a question. It really doesn't have anything to do with the warranty. It's for mic when we turn it on. Did we notice a difference? You know how our water some of our wells mix a little

how they what a little different? They mix a little different. We've got the hot cold. So, well, it's it's it's virtually the same water as the as well number three at the north side. Yeah. Okay. Three and four are the ones that are completely different. This one's Katahula, but this one's basically the same thing. Well, just reminder, you will obviously this plant's been offline for a while. So, pressure now is changing. So, there's going to be some differing flows in the system. And then just reminder because we we talked about it a lot. This one is now on the bleach the liquid bleach uh disinfection. Um, so that was all taken care of. And you're saying change of flows for the better?

More of it just as if everything's flowing in one direction. It's been used to flow in one direction. Anytime you you shift it, you can see dirty water, some differences in water as it re kind of stabilizes now that you have both facilities back. Do we still need to consider tying in with water? So with San Lake. So yes. So the development the Nantucket development which is the apartment complex behind um Pizza Shut. So they have submitted a first round of plans. So we're kind of continuing that discussion with them. They kind of re I think reestablishing timelines on their project. But as that continues, we'll continue that discussion to make it part of one while their lines go.

So you would still recommend us doing that as an emergency? I don't think it hurts. It's a low in the grand scheme of things, it's a low cost for a backup, right? Redundancy, you know, it's the the scope of what is left after the Nantucket project or what the Nucket project doesn't need is essentially the bore and the casing underneath Stewart Creek. Thank you. So that that's it. So, I mean, if we were talking, hey, you know, thousands of feet, you know, something different, but relatively small cost to have a a redundant source of water in the need of emergency. Great.

There's a certain point that we've looked at that it doesn't make sense financially. We got to get into putting in double meters and all that. It it could hit the point where it doesn't doesn't make sense, but we've got a good good hold of what the amount that would make sense to have that that backup. So, the warranty is good. Um, make a motion to accept the item number 18 on the warranty for well number two. Motion by Mr. Olsson that we accept number 18 for the warranty for well number two. Second.

Seconded by Mr. Donaldson. This motion is debatable, amendable, requires majority vote. All those in favor accepting number 18 with the warranty on the water plant number two say I. I. Those opposed say nay. The eyes have it. The motion carries and we will accept the water plant 2 warranty. Number 19, consideration of possible action on the Caroline Court development agreement development number 25502 which I do like the name of the change the name. What was it called? So this was the villages of Montgomery. Thank you. Caroline Court.

So it is now Caroline Court. Um so as you remember this has gone back and forth for a little bit. We talked about that. We did the feasibility. We've done a memorandum of understanding. Uh this is where it has the uh the alley load um lots and along the larger boulevard with a landscape median in between along along what would be the extension of Caroline Street and then commercial front edge along 105. Uh so this is the development we're doing in front of you all tonight. Uh a couple things to it that I'll point out. It's there is no significant change from theou. uh there's nothing requested to change it. So uh couple of heights one uh one of the concerns during feasibility was traffic in connection to College Street. Uh there is no connection to College Street. So all traffic goes to 105 in connection to Caroline. Uh we do have a concern of additional traffic on Caroline. It's not that big of a street. Uh so in here is a traffic impact analysis requirement to show and then mitigate whatever impacts they have. Uh they also as part of the agreement are um have to finish Shepard Street. So they are the development includes the corner of Shepard and 105 and so when west side of the park was done that was a situation that what Shepard was finished at that time. So that is part of the scope of this project. U drainage uh and drainage on offsite in all directions but specifically the cause. So they have and they're continuing to submit a drainage impact analysis showing no negative impacts on College Street or any other surrounding property owners. Um and then the other thing is that they will fund the utilities along 105 within an easement on their side of the street. Uh the intent is is it's mainly water is is relatively simple because there's water there, but the sewer is going all the way from uh where it leaves off close to what's now the meeting place. taking it along 105 and being able to eliminate one of those

small lift stations that services now Solomon's by just heading up the hill community. Uh so that is also in here that that is designed and constructed by the city at their expense and other than that um everything else is is is standard. So they'll pay impact fees. U there is no impact fee credit because the projects that they're doing are not on the capital improvement list. Uh there is no uh reimbursement terms in here and if you remember they've already gone through the resoning or excuse me the variance process back in uh May for lot sizes and setbacks and

Chris I have a couple of things. So one uh Shepard and Caroline are very small streets. Yes. Can we make have them have a construction entrance off of 105, which I don't know what that would do as far as because that's where it narrows down to um but have a construction entrance off of 105 some way

somehow. So that and then I read this development agreement. I didn't see it so I could have overlooked it. Um if they are going to use Shephard and Caroline, who's responsible for repairing the roads? I don't think that is specifically listed in the agreement. What we would typically do is we will document before construction starts and then any damage that occurs we would go back to them and talk through it. So that is not specifically in the agreement that I remember it is. Uh but as far as your question on construction entrance, yes, we can request that they put it kind of like we have out here of no commercial vehicles coming down to get to Riley. We do the same thing there and push traffic off of. And just as a reminder, that is uh there's not a lot of buffer there. And when CTE center was going in and Town Creek crossing was going on and they were pouring concrete at 2 a.m. Um we do have hours of operation and building. And if that is going to happen, I understand it has to happen sometimes. Just inform the neighbors because be a good neighbor because I don't like getting calls at 2:30 in the morning about the loud noise that they're going to be awake. They think that we should be awake, too. if you have you have a noise orange for that reason and so we'll make sure they're aware.

Who would come out and do that if they called 911? Uh that would be police would be uh noise complaints, but that's a a conversation we'll have with the contractors and just know the neighbors are concerned and I want to make sure that I know construction happens and they're okay with that. But sounding like there's there's construction inside their home is right what we're trying to avoid. Understood. We've already considered fire plugs and fire trucks getting in and out of there. So, I mean, part of the plan review process, they'll have to show us since it is a different style neighborhood, not traditional streets, that they get fire marshal approval um from Montgomery County. So, that's typical, which is 28 ft,

correct? So, yeah, they meet the minimum street list, but with the alley loads, they still all the all the utilities are planned on front of the house. There's nothing in the alley. So hydrates and stuff will be along the main streets. The alleys will only be for access for the residents. Weren't the streets going to be a little bit wider? The 28. Okay. Back to back. But the entry on 105 is the median. And then you obviously got the boulevard. Okay. Is that governed by that's an HOA. So is it no parking on the street? It's only if it's going to be a 28ft street. It's going to be something we're working with HOA, but I think it's what we're having on the back alley is going to be playing, especially on the boulevard.

Yeah, boulevard is what I'm concerned about. So,

there is an exception for impact fees, but I don't understand. It's pretty complicated. It's on page two. Is this

209?

Sorry, Stan. What was your question? Well, there he said there was no exception for impact fees, but there is one. Yeah. So all this is saying is essentially that they in order for the city to provide water capacity the district agrees because they are going to be annexing the district to pay all city adopted impact fees for water supply and they due at the time of final plat did you have something

yes Chris on the plat that came with our package shows that it looks like an entrance or exit there on College Street. Is that just dead end? What? Let me What is that? If there was an original land plan that had it in there, I know that is not the intent of the developers. Um, well, we keep there was a revision where we took it off. The prelimary plot that we submitted has removed that as well. Yeah, it's not coming to y'all yet because

you are correct. So the exhibit in your packet shows that connection. We will change that out and what we'll do is send out the version that goes in this packet. Uh so just make it condition upon receiving that that corrected version that does not include uh the college connector. A wrong a wrong version was bolted. So I apologize for that. Okay.

But you are correct. It does show it and it is not the intended show. five does not need to be there.

Okay. Um make a motion to accept item 19 with the exception of the updated plaque to show the removal of the connection to College Street. So motion by Mr. Olsen to accept item number 19 as presented with the condition that uh we or we accepting the plat that shows no connection on College Street. Uh is there a second?

I'll seconded by Miss Langley. This motion's debatable. Melee parts majority vote is for discussion. All those in favor of accepting item number 19 as presented with the condition of the non-ol street version of the map to be used as the actual plat say I. I. Those opposed say nay. The eyes have it. The motion carries and we'll accept item number 19 as presented with the plat with non-ol street version added. Number 20. Consideration of possible action on execution of the amended utility form agreement between the city and mud 215 Brierly and Carolyn Court.

Right. So I mentioned the last item. So during the feasibility stage the villages of Montgomery now Caroline Court Development wasn't sure if they're going to create their own mud or annex into an existing. They have elected to annex into an existing mud. They're going to annex into mud 215 which is the Brierly uh prop mud. Uh so this document in the next agenda item and then there's a couple future agenda items will all kind of paper this up. So what this one does is it adjusts the agreement that limits the number of connections and how connections are made etc to update for both Briarley and Caroline Court. Uh it doesn't change the number in Briarley. It just adds the one Caroline Court to it. Your next item on the agenda, I'll just cover that now because they're all related, is the city is required or is has to consent to allowing the annexation of the property to the district. And so the next item is your consent saying that you do not oppose them annexing the property and issuing tax uh for that mud within the boundaries of the district only. And then on a future agenda, there's other development agreement cleanup items that will be coming to you just to paper all these up. Now that we have two developments with one mud over,

does that affect the uh utility the watering utility visibilities at all? It doesn't. The same numbers are used each one. The the projections are the same. It's just papering up that instead of the other way this could have gone is they had mud 216 that had their connection count MUD 215 theirs and now we're just combining it into one document. I need clarification. Where's MUD 215 now? I mean so MUD 215 is Brierly. So it's the entirety of the Brierly development. Okay, I understand that. So they want to share with that mud

for so it will annex into that mud. So there is no physical connection. It is just for it'll operate as one entity and they will levy one tax on the the boundaries of Brierly as well as the boundaries of Caroline Court. system and paying for I just never of the impact fees and and all the utility hookup stuff that they pay up front. Right. So that's how it all gets paid back. Exactly.

I make a motion to accept item number 20 as presented. Motion Mr. Olsson that we accept item number 20 as presented. Second. Seconded by Miss Langley. It's open for discussion. All those in favor of accepting item number 20 as presented say I. Nay. Those opposed say nay. The eyes have it. The motion carries. We will accept item number 20 as presented. Number 21 on your agenda. Consideration of possible action on a resolution of the city council of the city of McGomery, Texas consenting to the annexation of land into McGomery County Municipal Utility District 215, McGomery County, Texas. Answer any questions but covered it on the last one. Try to wrap it all together.

Make a motion to accept item number 21. Uh motion by Mr. Olson. We accept item number 21 as presented. Second. Second by Miss Fox. All those in favor of accepting item 21 as presented say I. I. Those post say nay. The eyes have it. The motion carries. We will accept item number 21 as presented. Number 22. consideration of possible action to authorize the city administrator to negotiate a contract for a short short-term rental for city employees for for city employees for additional office space to accommodate growth.

So it's come to our attention that our neighbor building the visitor center u is available and the discussion has been using that for additional office space. Um I believe at least my initial thought um is this this might be a good spot for EDC person. Um but really anybody storage if nothing else. I mean um it it's really you know we're already on top of each other for the most part in here. Um, I will take this to the EDC as well, but I thought I would start here. See what you thought of it.

Brett, I don't see a cost on here. Yeah, that's what I No, I that's we have to negotiate. I This is the beginning step of it. I do know what the cost is. What they were paying $1850 a month. Um, really? Okay. But that's that's That's all I've got so far. Uh what they were doing. It's a it's only an option, but you know there is a negotiation. I'll bring it back to EDC as well. I mean, so we table this until we come back and meet safe.

Yeah. I mean, all I'm asking is, you know, can I try to negotiate see what the I don't even know the square footage exactly. We haven't been inside. Um, we've considered, you know, what it would be like to to do VPN to get our network over there. I mean, there's a little bit of stuff. I just I just really wanted your feedback what you guys thought about that. I suppose you could. We don't need how many square feet it is.

Well, it's only half of that building. The the other half is still rented out by a finance guy, I believe. Uh, so it's just that half, but there's like two, um, from what I understand, two specific offices in there and then an open area in the front. So, we just go ahead and get this tabled until we get a little bit more information on this. I'd second. Is that a motion? There's a motion. All right. There's Miss Fox that we table this. Uh, seconded by Mr. Donaldson. All those in favor of tableing number 22 until we get more information. So, just before we vote, Bren, if you could get us like a do some negotiation and see what the cost might be.

Well, that's what I'm trying to get to. That was what I was asking. You know, I mean, do we have interest in doing this is really all I'm asking. I I will bring it to the EDC because I think that's their position where it belongs. Uh there's a position already created for EDC. We have no place to put that person. Um, we're also have a code person that we have no place to put that person. So, she's in a closet back there. Yeah. I mean, the existing person went just because I don't want you to sign a contract.

No, I didn't ask to sign the contract. I I need to negotiate uh with Mr. Cheetum and see what he's willing to do shortterm. I know eventually that he's going to do something else with that. But until we get into the municipal complex, you know, this might give us, you know, a little room to storage and that kind of stuff. That's all that's all I'm asking. I'm going to take it to EDC. I I think it really fits with them for those reasons, but you guys just got it first because of the way the meetings fell.

It looks like according to my little handy app that 2400 square ft of loading squeam, 1200 square feet. Yeah, I believe that's right. So, I as far as tableabling it, do we need to do we need to pass this to allow you to negotiate? Is that I can bring I can just bring it back. I'm going to bring it up at the EDC meeting next week. See that, you know, what they would like to do because that's really where I'm going with this. You know, could it eventually be a few positions over there? I think so. I mean, we we have the we don't have the office space as it is. So, I'd like to amend the motion to take no action at this time and allow you to negotiate.

Okay. Well, so we didn't I don't have any problem with that. I didn't I wouldn't say don't negotiate. I just said I don't want to pass any. No, I wouldn't I wouldn't sign it until I brought it back to you or the EDC. I I just want to see what I can come up with and what's workable and how long he would allow us, you know, because a year and a half from now possibly hopefully we're we're looking at a new place and that's all I'm asking. No, I I would I would really like to get our code in a place that's not a closet. I really It's closet. So, okay. So, there's a motion on the table to table it, but then there's been an amendment to

take no action. And are you all Yes. Okay. Is there any other questions? All those in favor of uh taking no action on item number 22 say I. I. Those post say nay. The eyes have it. The motion carries. We take no action. All right. Departmental reports. Item 23 December 2025 municipal court report and fiscal year report. Miss Ducket.

Good evening Mayor and council. We have the report in front of you. For December, we had 167 um citations and the revenue was 35,58431 for the fiscal year was $462,744.13. Do you have any questions from this report? Ginormous jump for 2024 to 2025. Almost 100,000. We're really trying. You're earning your keep. All right. Next up, annual 2025 PD report. Chief,

good evening, mayor and council. You got our annual report there. Uh, I'd like to add a few things. Uh, if you would really take your time to read this and look at all the things that uh, your police department is doing, and that's a that's a that's due to you guys. Uh, that's a credit to you guys, the support that you give this police department.

Say it louder. That's credit for you guys of the support that you guys give to the police department and by approving that CCPD and didn't get the voters on that. If you look at some of the specialty training that these guys have gotten uh right down to crypto currency, we got investigators to do all of these things. Uh so that's that's a credit to you guys as we uh as we value this department, as we send it forward in the future. These are the things that help us and instead of bringing these things out uh outside help we can do these things inside. Uh about a month and a half ago, we had a the county set up a uh set up a hostage situation at the Calvary, a church here, and they just alerted us a couple days before, but they brought a bunch of other units out here, bunch of uh agencies, and uh I didn't go because I wanted to see how our guys were going to do because we've got guys who are learning. So the next day I started getting calls from all these different mayors and all these chiefs and these other places says, "Hey, we really like the fact the way you guys went in and took over command of that situation. While they were standing outside with their thumbs in the mouth, we were taking care of business." So folks really but this is this is this is a testament to to you guys and the support you give and we just want to say thank you for that. Okay,

team. One thing that I thought was impressive was the total training hours is 195 hours average of 136.07 per officer. Great job. I mean, and I know that you've got officers that were here before that want to come back because they're not getting training as promised where they were. And that's what the officers that's a huge benefit that you provide by David and I will put this this law enforcement team up against any state. really help folks that really because this city is growing and we need to be growing in the things that we do to to secure this city. So yeah, we appreciate you guys. Thank you. Thank you, sir. Thank you. Good job.

Item number 25, development services monthly report 2025, November and December. Miss Tilly, good evening. You have the report in front of you. Yes, the city is leaks and bounds. Um, just a lot of things happening. Chris will go into detail more specific. Do you have anything specific for code enforcement permitting final zoning? Is there anything you would like to highlight? There's so much going on so much going on. Yes. So, we need to duplicate you.

I'd love to. Thank you, ma'am. Thank you. Thank you. All right. Uh, number 26, building official report for November 2025. Mayor and council, you have my report. We're busy out there. Any questions? Not trying to make the chief look bad. I just sent in our certifications to the secretary today. All of my guys are up and current. We're good for the next three years in our certifications.

All right. Number 27, public works monthly report for November 2025. Mr. Mccroy. All right. And here's council got the report in front of happy to answer any questions you have. It was a very busy month. It is. I'll provide some uh some data next month with the with the year end. I was looking at it earlier. Locate numbers have gone through the roof. 811 locates just steadily increase every year. Keeps us that alone keeps us keeps us busy every day. I'm glad you're calling 811. Yeah. Say it again. I'm very glad they're calling 811 though.

Oh, for sure. Oh, yeah. We gladly accept. We'd rather we'd rather mark it and know what know who's in town and where they're digging than than find out at 2:00 in the morning. Exactly. Thank you. Thank you. All right. Utility operations monthly report for 2025.

All right. We have your report in front of you. um with these numbers. Of course, the new month plan stated that we're year end is going to be next month. So, we're going to have that. But if you're looking at it, the accountability is a little lower. That's because we've increased our flushing again. As the water usage starts to drop, we want to keep flushing going, keep the water fresh, and just eliminate issues. Also, with this new plant coming online, we also wanted to do some additional flushing there because changing the direction of where the water is coming from. So, but other than that, it's all I really wanted to report on reports. So, what you're saying is next month we should be seeing it back up to the 93 94%.

No, no. See, this the season, so it's the season, the winter season when water usage drops, that's when we're going to be doing more flushing. Okay. All right. Thank you. Thank you. All

right. Next up, number 29, financial report by Miss Maryanne Carl. All right, mayor council. Any questions about one thing I'll point out is that uh you'll see that revenue is a little behind which is totally normal for this time of year because December January is when we get our property tax. So that'll bump up. Anybody have any questions? Okay. All right. Thank you.

Thank you. Um All right. Number 30, Chris Rosenowski engineers report.

All right. Go through our titles of our report. Ask us if you have if you have any questions. Uh downtown improvements project is underway. We had a kickoff meeting with all parties involved. Uh we're putting together some preliminary exhibits so you can sit down with we've identified a small stakeholders group from PDC and council and PNC just to make sure everyone's on the same page on that project. Uh water plant number four water earlier we received 60% drawings. We should get the final specs this month and they're proceeding well on both those projects. So I would expect just a reminder in February are selling uh the bonds for the funding of those projects and so the goal is that these project will be shortly after ready to go to bid um to get started construction once those funds are. Moving on to page two uh top of the page you'll see a picture of at that time the college street project and where it was standing for drainage. Uh that is we had a final inspection this morning. Uh they've still they needed the guard rail. They have sight clean up obviously to do. And then since we lowered the the ditches to increase capacity, there were some telecommunication lines that were very shallow. So those were being exposed. Telecommunication company has been notified to come lower those to get them back out of the ditch. Uh so that is moving forward. Water plant 3 pump edition project that contractor has since moved on site. uh he is actively working on high electrical and some foundation work and still expected to be complete by April. The moving on to the developer funded capital project. So station 10 improvements uh that contractor is moving on site this week. The list station number five relocation project. We're working through contracts um with the contractor as well as the we mentioned at the the award of the project the cost sharing. No, excuse me.

Cautionary is not the right word. Fund the uh timeline of the funding by the developer putting up installments versus one lump up front. So, we're working through uh with your attorney on that. We had a final inspection for the Lonear Parkway. Uh that is the water line on the north side of Lonear Parkway to serve the Legacy Grove development that will ultimately when Legacy Grove builds out will connect Lonear Parkway to 105 both from a road and water standpoint. They're still not out there working on Legacy Grove.

They are uh in the back. So all the all the work and entrance is front and back. So if you go to the next couple days page in our report, there's pictures out there. They are most of the underground is installed and they are now working on on paving. So it's it's kind of hidden back there because I mean you don't from 105 it's nothing but then it's all all back on the opposite side. Um on to page three of our report uh 315 of your packets. We did receive the deposit last week from BCS for the roadway improvements project. So that design is now fully underway

to get that moving forward. Simon and Lawson item seven which is the superior properties funded water line replacement to upsize replace the water line and loop the line. That design is complete. We expect to start bidding that next week. And couple of development this city talked about villages Montgomery the Mago reserve development. Uh we sent comments back to them earlier today. We're working with staff to finalize. Again, they're they're not um they are not asking for anything outside what was coming up. So, so far the MOU process that you know been saying has been helpful because we're not coming with surprises, which is always always uh plat reviews are listed. Uh biggest ones we had all of them out by the end of the year and now we have three back. Um, so we have Lonear Ridge, which that project is the one on the Parkway that's been delayed because of the static spring. They sent revised plans back. Uh, Legacy Grow, if you remember the last meeting, they requested an encroachment for the pavers in the rideway. So, they've sent us revised plan showing the pavers. And then the Church of Montgomery submitted those revised plans as well. Number four, nothing really discussed, just pictures and updates on all the different projects. Uh page five, the Hills of Time Creek section five over New Year's there was a sewer issue that popped up uh and backed up into someone's home. Uh so the we as soon as it was found the contractor was out there that because this is under warranty uh they were out there that day jetted the line TV the line found it repaired it and so that has been been taken care of.

What what was the issue? What did they dry utility contractor went through the service? So, uh, we're going back and we're kind of b they looking at the TV videos submitted and the plans to see if we need we request for additional TV to be done to see if there's any other leads that were hit before we end the warranty period on New Year's Eve. That's not good. Yeah, it was right around that time. It was just never never happens any time. On page six, texttop improvements. So you got an aerial picture there of the 1097 Atkins Creek drainage project that is still slowly but surely ongoing. It's looking better. It is. It's not so cavernous.

Yeah, it'll be great once that's that is complete. It's going slow. It is. They're expecting to be there till June is the the schedule they're they're telling us.

1097 Buffalo Springs traffic signals underway. Martin Luther King improvements. that contractor has mobilized again. So your reminder this the county project to repave MLK all the way from 105 to 1097 and then the memorandum of understanding that y'all approved at the last meeting is I believe uh sitting at the commissioner's office uh to get on the agenda for so it's been signed by the city has been signed by Johnson uh with the edits made that we talked about now it's just getting in front of commissioner's court for approval and that is all I have unless you have any questions for me I do um so we've asked a couple times interest for a capital projects budget. Yes, I'd really like to see that before we go to Holland.

Yes, we so we we discussed that with staff on Friday about a timeline for a workshop because I think that would be better. Uh one thing that we're adding to it is some additional roadways. Uh but other than that, we're ready for that meeting. So, we'll uh meet with the city secretary on setting out some potential dates to have a workshop.

New roadways or repairing current? just more of so we've all the the capital plan has been very heavy on um water and sewer and then some roadway rehab but just expanding a little bit more on the roadway projects because as we were talking about on Friday we're now with developers are putting in roads uh or at least sections of roads that they can control and so at least putting placeholders in there for for example Legacy Grove they are taking it up you know 70% of the way through their property in the last bit to cover the boulevard or cover the the larger road. So just putting placeholders in there, not that something to be done, but let's just put a cost to it so we understand, hey, if this comes down to city funded project to get this roadway, you know, those are pretty good items to

any time frame for Lonear Parkway to go to four lane since that bond passed. So the the level of detail is so we have been following up on a following up on a routine basis with the design team as well as the county. Um they do not have they're right now just still in preliminary. They don't have a design schedule and construction schedule as of yet. So but we're as long as it's not 20 years out. Yeah. No, we're continuing to push also just make sure that as they get to the design that the city has a chance to provide input to make sure that city's anticipated needs are also included in that. And we're being bullish about being at the table. Yeah. I mean that's exact. So

sometimes we get forget a lot of times we get forgotten. Have we heard anything about text dots in 149 South? Text 149 South from 105 to Kenan cutoff is a 2036 project. Yeah, it's going to come up earlier. So yeah, that's where it's slated in their plan as a 2036 left date. Yeah, it's it's for sure. So that's it's way down. Cool. Thank you. Thank you very much.

Thank you. Uh just for um not for you, but Maryanne on your report, I meant to bring this up and I didn't. So the fiscal year sales tax net payment train and you don't have to do I'm not going to ask you any questions. I just think it's interesting um that we have just the growth in this town. Um, from 2022 to 2023, it was like a $100,000 more. And then from 23 to 24, it was a million dollars more. And then from 24 to 25, we are over $1.1 million in tax revenue upping. So that talk about growth in the last 24 months. It's wild, but um it's a lot. So continue to buy your groceries and your gas in town, please. All right. Um council reports. got my list. First thing I want to mention, I saw an article in the community paper that said Magnolia got a uh u oh my goodness the sports store that where BCS

Academy. So, I'm wondering whether or not that's going to affect because BCS was supposed to bring us an academy right here and I just want to know if that deal is going to still materialize. So, they were supposed still planned at the same time. It's not where BCS is with them, but those were still, you know, I just saw it as a they they pretty much have a deal to do. No, they they never did have a deal. That was all that was all hopes and dreams. And if if they got everything they wanted, they were hoping and dreaming. The only thing that they had that was pretty much a sure thing was the the roads. They have signed.

No, here. Well, no, no, but I'm just saying Magnolia got Yes, I understand. I'm referring to DCS and and their Okay. I mean, I just want to make that clear. Uh, also, uh, I'm going to recommend that we get a second a structural opinion and a second, uh, mold inspection for the community building. You know, I finally had a chance to read these these things that were done. You seen the engineered one that they just got back today? They got one back from an engineering company. Engineering. I don't know. I have to ask Brian.

Yeah. It's the one I got. They they got a copy of it. You saw it. It's the same one. I just want to make sure it's the same one. The first one was the second time. Well, how did we get it? Understanding what you're saying. Did everybody get it? Not today. It was the workshop. You know, you know, I made the comment I got it today. I didn't work. My bad. I didn't tell you. Okay. I was like, "Oh, yeah. I just No, we ain't going to happen to

Yeah, we I didn't see any proof over there for closing the community center. But I do see a need to have second opinions because we want to make sure we are protecting the citizens and make sure the building is safe structurally and u you know and what I've read in here, I'm not happy about it, you know, because I don't I don't understand how a towel can start, you know, deteriorating and we don't do anything about it. I don't understand why we can't get on a ladder and take the old towel out and put a new towel in. You know, I mean, I get mold in my bathroom and all I do is take some bleach and water and get rid of it. So, why aren't we fixing stuff that comes up instead of having to uh you know, and this mold report says we need to do certain things and we haven't done anything about it. So, I just want a second opinion to see if we need to do anything about it. And same way with the structure. He didn't uh mention anything about uh any severe thing except the sloping of something or other. And what he did say that struck me was it's been going on a long time. So I don't want to go back and hash what's happened. We can't do anything about yesterday. But going forward, I want to make sure that the building structure was sound and and that the mode is not a problem. And if if both of these uh uh if both of these situations agree with him, we need to do something pretty important, you know, cuz I just

I think I think we have a solution that is that is workable for this moment so we can continue to use the building. Nothing in any of these reports said that it's catastrophic, but it was worth taking a look at and getting the first report. When we go back to EDC, we'll look at, you know, where this is going and that'll help us decide whether to get further engineering reports. That was just a basic walk through with the, you know, taking the pictures of the cracks and different things. We'll get a more comprehensive one if it's worth spending the money for, you know, depending on, you know, exactly what that is. What we do know is there's problems in the roof, which is kind of the main thing. there's problems, a little bit of movement in the walls, doesn't mean the building's going to fall down. But if we're going to go back and remodel it or whatever we're going to do, we have to consider that because that's going to be part of the cost. You you don't want to spend a lot of money on parts of it and not secure the walls to be, you know, structural for the next 20 years.

Yeah, if that makes sense. That that's I understand that. But I I want the maintenance work to to be more effective. Agreed. There's no reason why somebody goes in there and they they they refuse to rent it because there's a smell. There's no reason for that to happen. You know, we can't we can't be turning away business at this time in our growth. And um you know, I just think the maintenance needs to needs to increase whatever they got to do. If we got to hire somebody to clean it, I don't mind doing that. Something has got to be done to keep that thing in tiptop shape.

Yes, it will. We're actually putting that together too to go with all of this. What the cleaning would look like, what the maintenance would look like. You know, the smell, for example, we we know it's part of the sewer system. So, exactly what's that going to cost? You know, is it better to abandon it, you know, and make new sewer system or, you know, whatever that looks like? Well, you know, that's what I want these people to tell us.

Yes, we're working now that we go back to the EDC and we'll bring it back to you. We'll go back to the EDC. We'll start going through this piece by piece and pricing that out and then we'll bring it back to the the council to ultimately you you approve their expenditures anyway. So ultimately you will approve that one way or the other design or whatever there is all the while being open. Yes. Okay. I I I I checked with my friend.

I checked with my friend who is is you know a city manager with me and and we went through it and we looked at those things and you know ideally you take care of remediation. That's just the bottom line. What we have is is not that bad. There's some areas we can clean that up, but we definitely have to have a solution that we're working towards to protect the city. We have to have, you know, it and it goes back years as we already know. It's not something that happened yesterday. But the the proper thing to do is find out what the story is, find out what we can do, and move forward.

Yeah. Nice. So Brent, as far as the decision to close it, I know that was very inconvenient for you to remedy that to take the city's li, you know, the liability to make sure that we're covered. That's your job. So that's what you needed to do and that was what you thought was right. So I support that 100%. Unfortunately, it affected you very adversely and hopefully we can we can that right at some point. I appreciate because it would devastate two days before. Yeah. Is motion on the departmental reports. I think we kind of got into council inquiry. That's what you report. Yeah. Motion.

No. No, I didn't. I said departmental reports. I'll make a motion to accept it. Motion by Mr. Donaldson accept the departmental reports. Second by Miss Fox. All those in favor say I. I. Those opposed say nay. The eyes have it. Now we'll go to counsel inquiry. So that's when Stan went off. I thought we were in

Nope. The departmental report. I do have an inquiry, but it's permanent resident. And I was asked to have them uh give detailed reports on the progress of the new city hall possibly per month if possible at city council. Uh but it would like to be made public. Uh critical path I can't read my own writing. crit critical path something other about how the how it's pro progressing and we we can do that now that we're in the A&E. You know, all of that what we've done so far is just you know an idea.

All they were all they were asking was that that that a report be put in some at least at one city council meeting per month so that we'll know what is the because quote unquote don't say a darn thing happened. So in the departmental reports having a line item. Is that what you're saying? Um I might be a good idea. That might be a good idea. Dennis is Dennis is a resident. He's right there. He's one of them. He can he can sure help us out with you know monthly updates. So if we had a monthly update to say that this is what we've done and this is how it's progressing and it's not a norm thing's not happening really. So something is really happening. So,

and we'll also have some workshops along the way. Working on it. All they see is a red brick building with neon and they would see stuff going on inside for a while. Yeah. And they probably won't. But it was just ask me what was happening and I had to say I don't know. That's great. Or maybe it's, you know, quarterly or something. Maybe it's monthly. Whatever. Monthly. I don't think that that's unreasonable. Well, we move the speed of molasses on sometimes, but we can certainly keep it along and say there's nothing to report. We can repeat ourselves. This is what happened. Okay.

They will definitely meetings and reports that everybody you guys would see guys involved. There'll be reports going on progress. You can please the ladies, but you'll have a hard time with me on a red building. Oh gosh. Um, okay. I've got a couple things. Anybody else anything? Just so we get that on the agenda. Oh, yes. Okay. Yep. Good. Miss Sneed's actions on the next agenda. Okay. Uh I just want a reminder on Saturday, United Methodist Church up here is having their winter festival. Um they'll have food and bouncy houses and games and all kinds of stuff.

It starts It starts at 5. No, I It starts at 1, three. I don't know. Five. It starts in the afternoon. Afternoon. I don't know. It's

I'm talking about the history of McGomery at 5. Be there. Be square. Okay. Um and then I'd like to say congratulations to the female Raider team at McGomery High School. We are first in state, which is huge for our junior ROC. Um the next meeting date, I was going to see if we could possibly change it. I will be out of town. So if anybody would Miss Fox if you want to since you're mayor pro Tim you can run the meeting or we can do it at a later date or earlier date. I just can't meeting personally but

it's up to you. Well, because we have Do we need to look at what our agenda would be? Do we have things that So that's 27th. The 27th. It's the 27th. Yeah.

If we're going to post an agenda for next week, then I or for the the 27th, I have to post the agenda on the 20th because I'm out for a conference that that rest of that week. Um, but I also wanted to let you guys know that I was looking at bringing calling the election and for the general election and special election for the uh May 2nd, 2026, which was going to go on that agenda. So that one way or the other. I I'm still within my bounds to call the election in February, the first meeting if you choose to cancel the second uh meeting in January or do we say have first week in January and second week? I'm sorry. February have but you can't do that because there's other boards that have meetings on Tuesdays.

I am not I'm not opposed to canceling the meeting as long as we don't have any urgent action items for that. And if we do then we can call a special meeting or an emergency meeting. What day would you be? Just not that week. Just not that.

Just a heads up. I think we have 20ish items for the next agenda between plats and agreements and things like that that are all coming to a head. So the only ones most of them John has a few of them and then there's a couple variances that are uh kind of holding up to developments. So just just again we we can adjust but we there are a handful of items that we'll just she can say okay good

yeah well yes it's going to be as planned okay and then on our last agenda we had an executive session for the uh review for uh city administrator and we didn't really formalize that we just put it on the next one so that we and like I give a review. We just kind of gave verbal feedback. Um then put it on the first one of February, the first meeting of February. Yes. Yeah. Okay. Perfect. If you would please do that. Okay.

Yes. So, uh MLK day is February 19th at Lonear Community Center from 11 to 1. Um, there'll be a program as well, so everyone's invited to that. And if you've never gone to it, it's it's it's usually very it's moving. It's amazing. It is. It's very moving. Very important. Okay. Very good. All right. Uh, with that,

I just wanted to round back to the election stats. I just wanted to let you guys know and citizens know that um the filing date starts tomorrow and it runs from January 14th through February 13th to put a place. Perfect. and it is available on the city website and the application is also available to the city secretary's office. So for some reason I had it in my head I thought all of our elections got moved to the fall. What happened there? No, they were considering but it never passed. Okay.

We thought it all right with that. If there's nothing else, I'll entertain a motion to adjurnn. All right. So number 31 31 items to consider on placement we have done. We've all agreed. Yes. That we will miss is yes's on there and we will go as regularly scheduled program. Okay. But we are the executive meeting. Yeah. Move the Yeah. the formal review. Okay. Good. All right. Then with that motion to adjurnn. Motion by Mr. Olsson to adjourn. I'll second. Second by Miss Langley. All those in favor say I. I.

Those post say eyes have it. The motion carries at 7:39. We will adjourn this meeting. Thank you.

Thank you.