Planning Commission - Regular Meeting

All right. like to call to order Citizens Planning Commission meeting, regular meeting, Monday, December 8th, 2025 at 7 o'clock p.m. Uh, roll call, please. Yes. Mcdana here. Williamson, here. Madison, excused. Duill here. White here. Chairman Schwarz, here. Uh, can we stand for the pledge of allegiance, please? I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Thank you. Uh for the approval of the regular agenda, there is a need to amend. Uh Mr. Vanacker. Yes. So, apologize for the error. Uh but we listed the two commission action cases under presentations and public hearings. So, uh, a motion would be in order to, uh, amend the agenda to adjust, uh, and move those two items into commission action. Two items 5612 and 5613. Have a motion. Yeah. So, a mo a motion to uh, move uh, 5612 and 5613 uh, to the uh, action. Commissioner action.

Have a motion by Commissioner uh, McDonald. Second. and support by Dill. Roll call, please. Yes. Mcdana, yes. Williamson, yes. Duill, yes. White, yes. Chairman Schwarz, yes. And can I get a a motion for the consent agenda? Motion to approve all items listed under the consent agenda. I have a motion by Commissioner Dill. Do I have a second by Commissioner Mcdana? Uh, roll, please. Yes. Mcdana, yes. Williamson, yes. Duill, yes. White, yes. Chairman Schwarz, yes. Motion passes. All right. Uh, presentations, communications, public hearing, capital improvements program for fiscal year 2627 overview.

Absolutely. Um, I just want to begin with a uh word of thanks to all who have contributed to the CIP process. Uh, a lot of the department directors and and uh heads are in the audience tonight along with um our our administrative staff uh in the economic community development department. Um, just want to thank them for the work to this point. Um, if I named everyone, we'd be here probably until 9:30, so I'm not going to do that. Uh, but they all do deserve acknowledgement uh this evening. So, this is not an easy process. Uh, but when we start to send the messages out each July, um, no one ever complains. It's it's a worthwhile endeavor for the city um, mapping out the the future uh, and in particular the uh, the six years uh, beyond and and even even further out than that. So extremely thankful for for all the work. Um the agenda for tonight's presentation is uh fairly straightforward. Uh I will cover the majority of the department's slides and uh then I will welcome uh director of utilities Barry Loy and director of engineering and public services Patrick Lewis uh to the mic to chat through some of the additional details uh on their submitts this year. Uh and then from there we'll wrap up with some Q&A uh and review the next steps in the process because this is the the the first that you are uh seeing this. It's also the first time that several members of our city council are seeing these items uh for uh for the CIP budget for this year. Um so we'll get into that a little bit. Um we'll start tonight by getting a little bit into the who, what, when, and why of CIP as a refresher. Um, so each year the state of Michigan requires that municipalities prepare a six-year plan for public assets, um, linking long-term planning to budgets and prioritizing needed enhancements. Um, this is mandated by the Michigan Planning Enabling Act and includes four key elements and and these are key to any solid CIP plan. Uh the first is

prioritization, financial responsibility, communication uh which I I appreciate uh our partners at impact uh here in the office uh that are uh here tonight to stream this on YouTube and um on uh cable uh for us and and communicating that to the public. And then also and ultimately sustainability um you know selecting projects that have the ability to sustain um not only election cycles but just you know decades of time. So um very very excited um for this this evening. Uh key rule of thumb uh for CIP projects and and the rule of thumb that we tend to use is any project greater than $10,000 with a longer than 5year lifespan. Um so those are the projects that are most often included in CIP. Uh projects that are smaller than that are traditionally uh within department budgets and planned for separately. Uh city of Monroe has several factors that we pull into consideration uh during this process. I do have them uh on the screen and we'll get into these um all in in additional detail. Uh but I would be remiss to not mention uh the the kind of guiding uh light if you will for a lot of these projects. uh which are the council goals and objectives uh which are prepared uh every two years. Uh their session is actually coming up here shortly in in the early part of 2026 um for that. Um and then in between those cycles so on on an annual basis uh council's meeting they met in February this past year to reaffirm uh these goals and objectives. So I just have them listed on the screen as those are some of the items that uh certainly guide uh the departments as we look to uh submit projects starting with financial factors. Um CIP obviously is a planning exercise first and foremost but capital expenditure is at its core and allows for the planning

to take place uh and allows for forecasting to take place. Um so three key elements um are are listed above. Obviously the uh decommissioning of the DTE coal burner plant uh and subsequent tax tribunal settlement uh levies uh the uh existing ones that we have uh any need that we would see where if we have you know projects that are starting to pile up in a certain category maybe it's an indicating factor um that the city needs to pursue additional funding. Um, and then lastly, grant funding opportunities and sources of funding outside uh of the city of Monroe and outside of the building that um are able to be uh obtained. And for some of these larger projects, you'll note that we do call out grant funding specifically um for some of these projects included. Uh next, quality of life. Um so we've provided a great deal of focus uh on park and trail improvements uh which has been and will continue to be reflected in our CIP submitts. Uh, additionally, public art initiatives, infrastructure for events that bring people into our community and then uh allow residents to have pride in their community, historic assets, the river raisin, safety and access to increase walkability and traffic calming improvements are all quality of life amenities that we look at um when uh facilitating the CIP. Operational factors, we look at efficiency and effectiveness. Um how we can ever strive to improve the customer experience. What are the costs of operation and are there other funding alternatives and investments in technology uh where we can implement uh to stabilize costs uh whenever possible. Infrastructure asset management program most commonly referred to as an AM um is mandated for our water and sewer system and regulation exists surrounding our street system as well. um which you will see often uh goes hand inand and I'm sure uh directors Foy and Lewis will mention tonight how a number of their

projects go hand in hand. Um additionally we evaluate conditions of sidewalks each year. We draw reference to recommendations uh in the parks and recreation master plan and the bicycle and pedestrian trails plan as advised by the bicycle and pedestrian trails committee. Finally, we use the AMP to help guide project prioritization uh and coordination amongst all departments. And then lastly, inventory of equipment and estimated maintenance schedules. Uh CIP is such a valuable tool for that. Uh when we can anticipate uh maintenance issues and when they would arise, if we can begin planning for that years in advance, uh it it greatly uh reduces the cost and impact that is on the city. uh regulatory factors. As mentioned a bit previously, the projects that are submitted are influenced uh heavily by regulatory factors uh which we will get into with a few of the proposed projects uh a little bit more in detail with the slides. And then technology factors and and this is lastly um advancements in technology and sunsets to products and servicing of said products uh are a large factor in CIP. uh we will touch on a few of these uh particulars as well during the information technology section um of the slide. So by the numbers this is the total projected breakdown of the fiscal year 2026 and 2027 capital improvements program. A majority of funds are determined each year by forecasted allocations and utility rates. However, the general fund varies annually and the other financing section uh is dependent on obtaining non- city streams of revenue and most of the projects that are listed under other financing are intended to pursue grant funding or outside sources. And just a note at the bottom, these numbers are subject to change a as this

uh proposal moves its way through the CIP process uh ahead of final approval in February. Um, I'm going to skip through the next couple of slides rather quickly. Um, as we're we're all, I'm sure, fairly well aware of a lot of the city-owned facilities. Um, and then also to um, I'm sure that, uh, Director Lewis will get into a little bit more on the conditions of street funding and road funding and and the, uh, breakdowns there. uh and then also the challenges um that we are facing from a road funding standpoint. This slide covers the future capital improvement uh appropriations and I included this slide to show you the details on what's proposed beyond this year. Um as you can see there are a number of projects proposed in the next six years. Um you'll see that the you know for instance the the number for 2028 2029 is is rather large. Uh but a lot of those projects have been and and will continue to be in the CIP um on previous fiscal years moving throughout um throughout the uh the year allocations. And I should say too um the full breakdown of these I didn't want to include the the future project slides but um the full breakdown of these is available and it will be um sent to you in spreadsheet format. Um, a few current projects that are not included. Uh, and I have a few more to add uh based on uh this, but the former Lazy Boy headquarters redevelopment project uh which continues to move forward with additional plans for development in the works both on the residential and uh retail side of things. Um the Loop Greenway Trail uh will be heading out for bid uh here shortly and we're hoping to get that started here in 2026

uh a little bit later on in the fall. Uh 13 West Front Street. We are preparing uh the building for sale. The DDA has has invested uh a substantial uh portion of their budget into that space uh and they will be ready to uh have it and are entertaining offers for the building as well. And a few additional that I neglected to call on this slide um are the uh obviously the St. Mary Academy building which is a a large project uh in the works right now. Um I didn't necessarily include it uh because it is a private development project but there will and and potentially uh be some some city elements to that in some of the open public spaces um that are being proposed. So uh there may be some projects in the future looking at 27 28 and 28 29 CIP year for that project. And then also the center 1.0 uh and I say 1.0 because we do call out 2.0 in this project. Uh but the center 1.0 is well underway and slated for completion early in 2026. So um we did not include anything uh in uh pertaining to that project although it is well underway. And now let's dive into the department submitts. Uh as a reminder, projects were submitted by various department heads from August 1st through November 1st. Uh and if you're myself, sometimes after that as well. Um but the uh the projects they uh were reviewed by the planning division for completion. Uh and department heads met with the city manager and assistant managers to discuss project particulars uh ahead of uh bringing the projects to you. So following the department head meetings, projects were reviewed in detail and weighed amongst the factors provided. The ones you have before you are the projects that emerged as strong candidates given funding allotted uh for consideration. And without further ado, we will start with the economic development economic and community

development department and the building division. Um so two projects um being submitted from the building division this year um are both related to the uh one of our city-owned facilities, the Sawyer House. Um the house is in desperate need of masonry repairs. Uh and the stairs are in a state of needed repair. Um so city administration have begun conversations with the nonprofit about you know sustainability of of the home long term uh and looking at ways that we can start preparing for some of these larger capital expenditures. But the two that emerged as most um most urgent needs uh would be ramp replacement uh at the Sawyer House along with some masonry repairs to the side. So some tuck pointing, masonry repairs um as some of those elements of the facade are starting to fall off. So there have been a few projects um in in the past few years, but these are some larger ones that we we wanted to include uh in the CIP for this year. Uh that was it for the building division. Um so the uh next is the department of clerk treasure and I know uh clerk treasure lavoy is here this evening. Um clerk treasure lavoy submitted um one item this year for uh consideration. Um and that's $119,000 um to upgrade voter assist terminals and tabulators. Um and there are several reasons for this. the the most important reason being that the state of Michigan is going to require uh municipalities that host elections to uh upgrade their equipment by 2029. So, this is in an effort to get ahead of those uh enhancements. These machines would be in compliance um with the intended upgrades that are required for 2029. And I'm sure that clerk treasure Lavoy will be happy to answer any questions if there are any from um from the planning commission. Getting back into the rest of the

economic and community development department. Uh we will start with the economic development division and uh in particular on this one the downtown development authority and and one of the asks that we will have um is for a an upgrade to the downtown Monroe brick kiosk. Um there are a number of uh a number of people who have uh looked to uh hang posters and things in the existing brick um uh section. Uh and we are looking to upgrade to a uh an interchangeable electronic um kiosk. So very easy to update. Uh also interactive for folks that are visiting. Um the company that we received a quote from uh they installed one uh at the Riverza National Battlefield Park um where you can go and interact with it uh currently. But this would be a um a first uh and potentially looking at some other locations in the future, but this would be an initial uh initial one to install uh downtown Monroe. Um, next we have uh a second project in collaboration with the DDA. Uh would be $200,000 for the installation of a new public parking lot behind 2011 West Front Street, more commonly referred to as the Whistle Stop building. Um, this is being proposed as a 50/50 split between the DDA and the city's general fund. Um, as you may know, city council uh recently approved a lease to own proposal from Royals Mallette uh Barcelona Bakery uh for future occupancy of the space and Royals Mallette uh we've had several conversations with them. They are willing to forego uh private parking in the uh benefit of the public good and having this parking uh parking lot be available um to the public uh and you know for those that are looking to attend events downtown, shop downtown, etc. So,

the next project um stems actually from an opportunity that the city um has and that we were made aware of um by the economic development administration to pursue some disaster relief funding um to create a revolving loan fund aimed at property owners within the DDA district uh to be provided with lowinterest gap financing to complete building enhancements projects uh that would enhance the speed to market of commercial occupants um to space. So, one of the things we hear all the time, one of the biggest uh uh prohibitive factors to businesses moving downtown is the cost of of buildings, the cost of updating buildings. Um you know, we we are a historic downtown and so having some of those factors that play in um to it. Um several uh buildings we we are looking to upgrade uh and we've had property owners that have reached out to us seeking funds to do so. um and when they've pursued uh traditional lending uh there's been a gap that's existed. So the intent for this fund would be to serve as that gap financing um for property owners uh in the you know with the main objective of getting new commercial occupants uh downtown. In a similar um similar vein to uh looking at uh ways that we can we can be an active player uh in economic development is strategic property acquisition. Um from time to time the opportunity to obtain properties called out in the listed plans uh arises and we need to be in position to submit offers in a rather quickly time frame. Uh we have proposed setting aside an annual amount in accordance with available funds to target specific properties. You'll recall this has been a uh a project that has been in several uh previous iterations of the capital improvements program. And this year we're proposing $100,000 from the

general fund to add to this um to this fund. And lastly, um, from the economic development division, a proposed $50,000, uh, set aside from the roads and trails millillage to explore the feasibility of extending the Riverwalk on the north side of the river from St. Mary's Park to the parking lot located at 30 East Elm Avenue. So, um, one of the things we hear a lot is that, you know, people don't necessarily feel safe, uh, crossing Monroe Street, uh, particularly at that intersection. Um, and having access to additional public parking that people don't even necessarily realize sometimes is there. Uh, but then also including, uh, an additional amenity uh, for folks to be able to utilize the river uh, as the true asset that it is. And so, um, we feel that this project would would kill two of those, you know, two of those birds with one stone, uh, and and create some additional, uh, connectivity, uh, off streetet, uh, to increase pedestrian safety in the corridor. Now, shifting focus to the, uh, planning division, uh, a proposed $25,000 toward the city's public art initiative. Um, if you'll recall, we've started doing annual installments toward public art in each of the past two CIP plans. Um, we've installed murals, both a fixed and uh a fixed to buildings and on crosswalks and are looking to put uh funds this year toward a piece of sculpture art. Um, as part of the uh next project that'll be coming up on the list, but but specifically uh a piece of sculpture art within the Orchard East uh neighborhood. Um that is a a key objective that came out of the Orchard East master plan was identification for the neighborhood. Um taking pride in the history of the neighborhood and and paying homage to that. So those are by no means final final sketches of of what

would be uh a potential for it, but just kind of getting the you know getting the creative juices flowing um on that uh on that potential project. though. Um I will note too that over the past several years when we've uh when we've uh included public art in the CIP, uh we've been able to attract additional uh grant funds and investment um through this initiative as well. So, so although um the 25,000 may seem like a small amount um when you're talking about, you know, the the cost of going after art, um the fact that the city is showing uh its investment in public art, uh is inspiring to a lot of other funding partners. So, um I just wanted to mention that. Um and um ultimately this year we were able to receive an additional $40,000 to put toward um public art for the crosswalk installations as a result of what was included in CIP. So um moving on to the project that um is also um in the uh Orchard East neighborhood um is the boxing arts and cultural center at the ALCC which is now starting to kind of informally be referred to as the center 2.0. know um plan and it's really the plan that is for the remaining space within that block um that is either proposed to be um owned by the city of Monroe or is actively owned by the city of Monroe. Um and so uh we did include this last year um and we included it as a $2.1 million uh ask and we you know highlighted as a priority said we were going to pursue grant funding. Uh we have received a $250,000 grant to start this project. Um and that's for schematic design. Uh and it was awarded by the Ralph Wilson Foundation's community hub grant program. So this is the first um grant uh but we are going

to continue to include this uh until the project is fully funded. Uh and uh and we are very excited to kick this project off. We uh had RFPs out um for a contractor to work with us and and guide us through this process. Um those RFPs came back to us on Thursday of last week. Uh and we are meeting tomorrow um with with the small committee that is looking and reviewing the proposals and hopefully we'll be able to start that project in the first quarter of the calendar year or our third quarter. Um, next is a project that's in partnership uh an update to I should say in partnership with the communications department. Uh, and it's an update to the city's wayfinding signage. Um, the goal will be to bring outdated signage into alignment with the updated parks and gateway signage that should be going in in the early part of 2026. Um, we're proposing to fund over the course of two years through the major street fund, uh, and looking at some of those key areas and doing, you know, doing a full analysis of where are these signs located currently, doing a full inventory, uh, and seeing if we're missing locations or if there's anything that we need to do to pursue additional upgrades to those. So bringing into uh alignment with the updated city branding uh and and uh you know just just really it it we talk about this all the time but it's it's the small things like coordinating colors and branding and signage that go such a long way um toward uh the community uh and and having pride in the community. Um the next project is the um is the funding of construction design documents for the Orchard Greenway Trail. Um this project has already been initiated through the 2526 fiscal year thanks to a regional planning grant provided by SEMCOG of $40,000 uh which was matched locally by the uh $10,000 from the city. Um the total estimated project cost will

be in the area of 2.5 million uh and will be a multi-year project involving property acquisition and construction um for this project. So um we've initiated that uh kind of schematic design process and we should be receiving renderings here before the end of the year on what a proposed trail could look like. Uh but then comes the the heavy lift of getting the full construction documents ready for bid. So, um that is a uh a project that we are proposing for the 2627 fiscal year to start those um documents. Now, kicking off the parks and recreation division with the number one priority project for the department uh which is phase two of the St. Mary's Park project. um planning to use the funding breakdown shown uh to complete phase two of the project which will provide updated court surfaces, additional accessible trailways and viewing terraces and an updated playscape facility to St. Mary's Park. So, this will go handinhand and in tandem with the parking lot upgrade uh that was just uh completed. Uh you'll see landscaping is starting to go in uh if it's not already completed at the park. Uh and then there will also be some additional uh furniture um that's included and and some of those terraces and things like that. Um but that's all phase one. Uh and this would be phase two of the project. So um we are and and we are in the uh the final stages of waiting to hear back on a $400,000 grant um from the DNR. Um that would go a long way toward uh achieving the the end goal of that 1.6 uh million for the project. Um, so we would be looking to fund the rest of that through the remaining uh phase one uh and two grant that we received from the MEEDC. Uh, and then also uh just over a million from the general fund and $200,000 from the

trails uh and um roads and trails millillage, I should say. Um, a few additional uh, park projects to highlight include an annual allocation uh to create um, an accessible pathway to the nature trails in Mson Park and fund a muchneeded light repair to our Mson Park uh, ball fields uh, and diamonds. Um, but one of the other critical projects that has been a project that's been submitted for CIP, but unfortunately the funding uh was not there in years prior uh was to repair uh and and do a full replacement of the Mson Park tennis courts. Um, as you can see from the one picture there, um, I was out there taking probably eight or nine photos just showing all of the cracks, um, that exist. Um, in about 2016, I'm sure people can correct me if I'm wrong, there was a uh a fix that was that was kind of made to do almost like a temporary patching of the court that now is starting to show its age. Uh, and and it's going to warrant a full uh full repair of that court. So, so that's a $220,000 um ask as part of the the CIP. Um, but it's it's one of those critical, you know, critical needs that were identified. And then to close out for the economic and community development department, um a couple of smaller projects. Um the first is a an annual $10,000 set aside for parks and sidewalk maintenance. So last year, um there was a section in Soldiers and Sailors Park that we were able to utilize some of these funds for after it was funded in the previous CIP year. Um and every once in a while there are these smaller little sidewalk sections that um that start to deteriorate. So, um or uh may not even exist yet, but but may, you know, represent a need and warrant a need for some of those things. And then ultimately, uh and finally, a uh the per purchase of a hydraulic dump trailer, um

which is $15,000, um and that's all part of our initiative to update or um or introduce a new piece of equipment each year um to our parks and recreation division. So that closes out the economic and community development department and we will move into the information technology um division and the priority one uh project is a network server replacement um estimated replacement of the network servers um is is coming actually in this this coming fiscal year. This was a project that's been set aside for a number of years in CIP. Um and uh we are planning the last $25,000 installment uh in the 2627 fiscal year um to uh produce the fully uh fully funded $100,000 um project for network server replacement. Priority two is backup array replacement. Um so the existing system was purchased in 2017 as a reertified device. Uh and the third-party support for the device is slated to come to an end uh here shortly. So this is one when we talked about the the sunlighting or I'm sorry sun setting uh of certain uh network products and and information technology. Um, this is one that rose to uh the top in priority because of that. Uh, priority three, Microsoft Office upgrade. Um, that's $50,000. Uh, and this is also uh because of a sunset in the uh in the current version of Microsoft Office the city is using. Um, so the current uh subscription is facing end of support in October of 2026. Um, and there's a full breakdown of, you know, individuals and departments and and what everyone will need out of the next, uh, Microsoft Office package, um, that we're proposing to fund with $50,000 from the IT fund. Priority four,

upgrade to BSNA cloud. Uh, BSNA is the, um, I I'll call it a a customer service management tool um that the city uses. it it's also our recordkeeping uh and and um you know where we're able to store uh data. It's something that there are multiple people in multiple departments that use daily uh and and sometimes uh for the entire portion of the day. Um and so the total project cost is projected at 150,000. Um this would be an initial set aside for funds um uh to transfer to the cloud version of BSNA. Right now we are on the desktop version of BSNA. Um and the change in software from uh Microsoft could expedite that timeline. Um there's an SEQ um that Microsoft is looking to Sunset um that may expedite the time that we need to um to get onto the new system. And then priority five is the network upgrade 25,000. Um the total project cost is 200,000 and we're starting that set aside for the 2033 2034 fiscal year. Moving on to the public safety department and starting with fire. Um we are proposing uh $22,170 um which we will be striving to obtain via grant funding um for Monroe Heart Savers AED equipment. Um and this would be to uh install AEDs at a number of cityowned facilities and and parks potentially um throughout the community. Um so that way if there's ever an accident uh people have access um to this life-saving equipment. And then also um respiratory protection overhaul um ops $15,000 from the general fund. And that's really aimed at you know just providing our our firefighters with an additional level of security um as as they're going on and and uh and

navigating these these wild situations that that unfortunately uh come up in our community. Moving on to uh police uh UTM reality based training equipment, $11,000 from the general fund. This is, you know, part of, and I'm sure director Tolsta can can speak to this, too, but this is part of a huge initiative and um we're so thankful that there is new technology that's emerging that allows for uh critical training to take place without having to be put into harm's way. Um and and so that would be a huge piece of that uh of that pie uh for our uh police officers. Um and then also $49,000 for the expansion of the current drone program uh and being able to send, you know, drones into uh buildings instead of people uh at the start. uh to kind of do investigation and and clearings and make sure that there there are no hazards in the building before law enforcement officials um would enter a location. And then finally, an enclosed trailer um which you know a lot of times um there are trainings that have to take place outside uh you know and and and there's a lot of equipment that has to be moved uh for these training sessions to take place. So we're proposing $10,100 um out of the general fund for that as well. And I'm sure you all are probably sick of hearing me talk at this point. Um, so we're going to move on to uh wastewater and water departments and I'm going to welcome uh director of utilities Barry Loy uh to present on the water wastewater and water projects.

All right. Good evening uh members of the CP citizen planning commission and mayor council. Um for water and wastewater uh I'm going to touch on wastewater first. We have three projects and um and then water we have 16 projects total. Next slide. Um as far as uh first rank project for wastewater we have the sanitary sewer replacement rehabilitation. A lot of these projects are coordinated with road projects. Um but uh one of them uh the Borgess one is coordinated with the St. Mary's phase 2 project that was just talked about. Uh it's also tied in with another grant to remove uh one of the dams, dam number four, and put a pump station in there. So, uh a lot of these uh projects will extend the service life of these sewers. They go back to 1905 and uh improves the uh system capacity. Next slide. Second rank project is uh what's called our backup level controller system at our subtle waste system at the wastewater plant. Um this is a a well that uh takes it moves from one treatment process to the next and it uh has a back has a system for controlling the level of fluid in there and uh when that goes down then it kind of gets a little chaotic and emergencies. So, uh, we're proposing to have a backup controller system, uh, ready and available. Uh, that request is $100,000 and it'll help us with our maintaining operation. Next slide. Third rank project is our wastewater lab upgrades. It's kind of broken into two phases or three phases, excuse me. Um, the 195,000 is broke down. We have an autoclave we have to replace that's used for sterilizing all the glassware that we use every day. Um, and we have some really antiquated cabinets and

countertops that we'd like to replace and then do a uh construct a small addition uh partition I should say uh to do more administrative work for our staff. Um, and then the last phase is putting in a mini split to uh balance the heating and cooling in that area. Next slide. Okay, now moving over to the water division uh water distribution division. Um the first project is our uh water distribution replacement and there's five different projects located in there about 66 miles about 1.329 million. Uh the oldest is 1912. Uh these are again coordinated with road projects and the main break metrics are listed there. Um but those records only go back to like 1983. So we know they're probably worse than that. Uh there is 17 lead and galvanized lines that were replaced in those areas. Uh the Telegraph Road project, I believe they're supposed to be paving that next year, so we'd like to get that replaced before that. We've had several main breaks on that area. Next uh slide go. Oh, there we go.

Y the uh second rank water distribution division project is the meter shop improvements. Um there is it's broken into two different phases. Uh the roof replacements for the meter shop in the equipment building are flat roofs. They have about a 20-year life. Um they're starting to we're starting to have some leaks and um we'd like to replace those uh that was uh con constructed in the 2006 edition um and rehab at that facility. And the other improvements are geared towards this inventory barn. We got about $2 million of inventory in there. So we'd like to maintain it. Um, it definitely needs uh some rehab on the exterior um and uh some concrete floor repairs and drainage. Next slide. The third rank project is a replacing a piece of equipment. It's a trailer mounted vector. Um on the left you can see the existing equipment that was purchased in 2006. It has about a 15ear uh service life. So we're a little behind, but we've had a lot of repairs made to this. They don't make parts for it anymore. So, um, every time we do fix it, it breaks down again. So, we'd like to replace it with a newer trailer mounted unit. Okay. Moving over to the water filtration division. Um, the first rank project is $40,000 request for uh our micro system testing equipment. Our vendor uh will not support. They're going to sunset the current model we have and they won't support the software anymore and the equipment. Um, this does break down quite a bit. So um we have to replace the equipment. This is a uh requirement for us to do testing. Um we do testing through uh the state requires us to provide samples for testing for them to do as well as us. So uh we have to maintain our equipment for in-house testing to complete that task. Next,

thank you. Um the next project is our uh it's a bigger one is PAS treatment improvements. Uh it's a multifunded multi-year funded project. The uh request is for 90,000 and it'll fund a uh development of a project plan for a drinking water revolving fund uh loan low interest loan and it'll perform what's called rapid smallcale column testing. This will help us with uh determining what kind of media is going to be the best scenario for our water quality um for the ultimate project. And so uh the funding is uh broke down. We participated in a PAS settlement, four different settlements. We're expecting to get about 3.9 million and the balance would come from a drinking water revolving fund loan. Um in 2029, it's currently 20 2029. It might be extended to 2031. Uh there'll be changes to the regulatory limits which the state of Michigan will have to observe and which will reflect us. So we have to have the technology in place to be able to remove PAS from from portable water. Um this will also benefit by removing toxins that can help with that as well as uh another some other new uh upcoming regulations will be on microplastics and pharmaceutical contaminant removal. So this will help us with that as well. Next slide. Uh the next Frank project is a $40,000 request for our 1924 underground reservoir uh crack repair. Uh we're required every five years to take this out of service, inspect it. Any new cracks, we are required to inject and uh make watertight. So uh this is a standard thing we do every 5 years. We have a east and west reservoir. The other one's under the tennis courts in that photo. So uh this would just address the uh requirement of taking it out of service

every 5 years this project. The next rank project is our clarifier rehabilitation for all the clarifiers. It's a uh multi-funded multi-year fununded project. Um it includes painting, sand blasting of the troughs and uh under the water there's a lot of metal um that gets uh exposed to different chemicals and um the different water quality. So we're uh we're planning to make some repairs to that. the gear mechanisms, bearings, all that stuff will be done with these projects. Um, this is like the second portion of treatment at the plant which covers all the different uh listed elements there. The clarification, fauculation, sedimentation process at the plant. Next slide. Fifth rank project is a security system upgrade. Uh the water plant is required to have security system measures um in place which are come in a variety of ways. We have door fobs, perimeter beams, cameras, uh things like that. This uh project is geared towards replacing uh some old analog cameras and upgrading the security system software just to maintain the overall system. The six rank project is our um water treatment plant telemetry radios. Um the satellite facilities within the water system are operated through a a licensed radio system and that provides us information as well as allowing us to control things. We can get tank elevations, uh system pressures, control pumps, closed valves, things like that. Um so these last about every 15 years and uh then the technology starts to sunset. So we need to replace some of this and that's what this project's geared towards. Seventh rank project is um a pump motor drive rehabilitation project. It's a

multi-year funded project. Uh the request is to help uh contribute funds to continue uh replacing. We have to pull these pumps out of ser uh out of and take them out of service and pull them and inspect them, have them evaluated. Um it literally can take over a year to get these back from the vendor and back and installed. So it takes a long time to complete this process along with a lot of funds. So but maintaining the facility's integrity to transfer water is paramount. So this is geared towards the high service pumps at the water plant. Uh the next rank project is our main power system rep uh rehabilitation and replacement at the water plant. It's a multi-year funded project um and it's geared towards uh addressing system maintenance and repairs and replacements of breakers, transformers and the switch gear of the main power that's coming into the plant. So um this uh will be seed money towards uh starting the process. And the last range project in the filtration division is our filter rehabilitation. Um it for all the filters, there's 12 of them. Uh there's different years that they were all built. 1924 with the original plant, 1948 and 72. Um this is a multi-year funded project that uh will address concrete work on the outside, roofs, um some regulatory improvements that were outlined in a study that we had to complete and uh media replacement. Now, moving over to the uh Rawwater Partnership. Um the uh first rank project is a roof replacement. Uh this $25,000 request will uh be added to last year's request to do one large project to replace uh uh these roof system that lasts about 15 years. Um it's a flat these are all flat

roofs. So, um this would just be replacing the roof systems that are there. um it to um maintain system reliability, avoid leaks on the equipment and things. Uh the funding is per our u agreement with Frenchtown. Uh it's based on capacity. Um we it's about 69% is city and the balance is with Frenchtown. Next slide. The second rank project is the uh pump rehab motor and drive for these these low service pumps. These draw water on the from the four onshore wet wells and pump it to both the city water plant and Frenchtown's water plant. Uh it's a multi-year funded project and these some of these part components are 30 to 80 years old. Um so re rehabilitating these every 20 to 30 years are mandatory. Um and the whole goal is to maintain the integrity of the facility and the costs are still based on ownership percentage. Third ranked project is replacing our chemical feed line. Uh there's two intakes. There's a 42 and a 30. Um inside those there's a 2-in line that runs all the way out to the intake structures um 6,000 ft off the offshore and the other one's about 2,000 ft. Um these need to be replaced every 20 years or so. Um these feed chemicals to help um remove invasive uh species that build up and can clog our intakes. Um we experienced that in 1989 in which we had no water coming in. So this is mandatory to help us with maintaining water coming into these facilities. Um cost is the same for by percentage for the city and Frenchtown. And the last project is the addition of the uh raw water pump. Uh this is a multi-year funed project. You probably

seen this on here before. Uh the whole goal of this project is to add a second large pump um that would be in the newer facility, the newer u portion of the facility. There's four wet wells. We have pumps in three of them. Uh this would be put into the last one and it would help contribute to maintaining our uh firm capacity of 18 million gallons a day. So, and that is it. Yep. Up uh director of engineering and public services, Patrick Lewis.

Good evening, planning commissioners and city council members and others in the audience. Uh Patrick Lewis, director of engineering and public services. Okay, I'm going to try to go as fast as Barry did, but I've got a few more projects on here. So, um I'm not going to read everything on the slide here, but this is kind of the summary of where we're at um as far as what projects constitute the engineering department. CIP, we break ours into streets um and other infrastructure largely because the streets are funded through one basic pot of money or multiple pots of money and infrastructure can come from a variety of sources. So um we do have 10 different streets funded this year, about 3.9 million for this year's CIP. Um eight of those are what I'd call bonafide streets and two of them are uh either like one's the design for Greenwood and one is a mass arm upgrade project. So, um, you've heard the spiel before, those of you that have been around. The way we look at streets is that the, uh, director, the superintendent of public services, the assistant city engineer, and I, drives every block of street every year in August and September. We give it a subjective rating, um, 0 through 10 on the street surface, 0 through four on the curb conditions, add a point for a major street, and then we combine those into similar blocks. And that's how we start to look at the look at the list. We start to sort those when they when they get to about a seven rating. uh we start to consider those for funding and there's a variety of factors why they rise to the top. It's not always going to be the largest number. Um but we'll get into that in a minute. Um some of the other things we look at too which are not too surprising. It's not always worse first. Sometimes uh Mr. Loy and I have been kind of the two-headed monster here at the city for the last 20 years. I'll look at a street project first and then I'll turn to him and say, "What utility you needs do you have?" And some years I have more needs than he does. Some years it's the reverse. So, we try to make those clocks chime together so that we're uh we're we're working on my worst streets and his worst water manes. And I'll give you a couple examples as we go along of uh where I was the tail wagging the dog or he was the dog wagging the tail. Um total mileage we've got on this year's uh list is a little

over one and a half, which doesn't seem like a lot on an 83 mile system, but we are making pretty strong headway because since we've had the street millage, most of those have been full rebuilds. And so those are concrete rebuilds that are 30 to 40 year lifespan. So we actually are getting close to being on schedule for what we should. Um I should back up a little bit on the criteria thing too because one of the other uh sources of funding that we work around are our federal funds. Uh the city of Monroe being part of a a a urban area of greater than 50,000 population gets sort of an entitlement of surface transportation funds. Um, and so we can spend those every year and it's sort of a an agreement with the county where we split those funds in proportion to population and miles of roads. So this year we're standing at about $300,000 in federal spending authority and we can pull those uh funds from year to year. We can't uh we can't push them forward. We can we can I'm sorry, we can't stockpile those for future use, but we can bring them forward. So we'll talk about that in a couple of the project slides. Um the other infrastructure, I've got nine projects listed down there. Um I know we had we had submitted a few others that didn't make the cut this year, but we are I believe going to talk about those. Uh Mr. Vanisacher did edit the slides here, so I think we do have

Oh, I did. I pulled I pulled

You pulled the ones that are not Okay. Well, then we won't talk about those. Okay. Um so I've kind of already gone over what's on this slide here as as far as some things to consider. Uh we usually start to look at those streets when they hit a 7.0, O but then at that point we look at those other uh sort of subjective factors. Uh we prepare a map and a full report every year. Those are available on the city's web page. So you can look at every block of street what it's rated and any of the other details that go along with that. Uh sort of sort the federal aid uh projects separately because those are ones we can use federal funds. And that's kind of the I'll call them the super majors. Things like Elm, Dixie, uh Third Street, Winchester Street. We have majors that aren't federally eligible. Those would be things like Cass and Harrison that are are major streets, but they're not uh they don't fit the federal uh definition of what's eligible. And as we mentioned, we have to line those up by category as well as line those up with water and wastewater needs. Um starting with 2024, so starting with last year, we did this as a as a more or less firm policy. U again complementing the wastewater needs is we've been starting to add storm sewers or at least 6-in uh curb header tiles on every street that we're resurfacing. And a lot of that is because we're finding that we still have a lot of sump pumps connected to the sanitary sewers, especially on streets where there was never storm sewer built. That roadway might drain to either end to across street and so there was never a storm sewer in the midblock sections. So people just kind of put their sump pump where the only place they have a pipe. So we are starting to include those on street projects. And that's another reason our mileage uh is slowing down a little bit because the cost for those storm sewers are going against the the uh street construction as well. Um, one thing if you want to back up for one, you know, one one point I want to make as far as a not always worst first on there. Um, we have a little bit of geographic balance. Now, we don't say we're going to pick a project in every precinct. We don't do it that cleanly, but there are some times where we say we

just can't do any more work in this neighborhood because nobody has any place to park during construction. Um, a good example of that was in 2023. 2022 and 23, we did a lot of work in the St. Mary's Garden subdivision, uh, Lavender, Rosler, Calgary, John L., those were all under construction at one time. So, we delayed the Rosler Street block that we did last year by a year because we just wanted to spare that neighborhood the angst. We did the same thing with the f what'll be the first project this year. Um, with Lavender Street, we we had kind of done things in sequence so we weren't tearing too much up. But the other the other thing that we do look at as well is concrete versus asphalt. And I don't want to belabor the discussion too much with how we select our surface material, but there we do have to start to look at our projects with an eye to how we're going to bid these and how we're going to get the most efficient price. So if we have a year where we only have one asphalt street, it might make sense to delay that another year to where we can package it with three or four others to get a better price from a contractor. And so that starts to come into play as well. So now we can go on. Thanks, Matt. Okay, so I'm blow down in order here which ones we have. Our first priority that I had set was Lavender Street Reconstruction. I made it our first priority because we had delayed it one year from where it should have been just because we were working on Rosler Street last year, one block over. Um, this is an asphalt road done in 1996 last the curbs were in somewhat decent shape, but once we started costing it out, we realized it was going to cost more money to try to save some of the curbs and work around them than to just tear it all out. So, this will be a full full curb uh replacement project, and we're going to do this in 8 in concrete. We do have a new storm sewer down the middle of the road because there is none. And this is in that neighborhood that we do have quite a few sump pumps connected to the sanitary. So that that uh handle that deals with Barry's corrective action plan which requires us to remove those clear water discharges. So that's a that's a focus area of the what they call the cap plan. So uh

that's pretty much it on this one. We're replacing the water man in this location as well. So we're going to combine that uh in one bid package with water manes and streets here. So you can go on to the next one. Uh Navar Street is our second priority and we did hold this one a year and part of that is because we are looking at our this year's federal project in in 2026 which we've already allocated the funds last year uh is for the Jones Avenue reconstruction and realignment project. So, we're we've uh I'll talk about that even though it's not in this year's CIP, but we got a $646,000 tap grant uh to add bike lanes and sidewalks on that that actually cover the cost of the curbs as well. So, because the Jones Avenue project will realign that so that the Pleasants coming from the south will automatically curve into Jones and the north leg will be kind of teed off. That will keep truck traffic from going all the way into town. U because of that realignment, Navar Street's going to be affected by that a little bit. So, we held Navar until this year, even though it would have made the cut last year. So, there uh this request is $540,000 from the municipal street fund. And this is a concrete roadway. It will be replaced in concrete. We are replacing the water man in this location as well. Fortunately, we have a storm sewer already here. So, we just need to put the leads into the adjacent homes. So, we have those available. The trick here is going to be working around the sidewalks. We have a very narrow right ofway. So, that sidewalk is right at the back of curb. And when built, those ramps going down to the driveways, and the driveways themselves didn't always meet the ADA cross slope. So, we're trying to focus on putting one accessible path down there. It might involve crossing the road a couple of times, uh, where we don't have as many driveways. So, this is a little bit of a design challenge, but we are looking to do this this year. If for some reason the Jones Avenue project bids this year, but won't be done until 2027, we will probably also delay this, but we want to fund it for this year and get it designed. So um we are replacing the water man in this location also. So you can go on to the next one. Our third priority project where we are not replacing the water man uh because that

was done uh in the '9s is Michigan Avenue from Mason Run drain to Greenwood. It's another project which was an asphalt surface. We looked at this to try to save the curbs. Uh actually had a couple of job shadowers come with me on this one and I I uh was pretty impressed by their abilities to perceive. We all marked the curbs. We identified which percentages we haven't come out and a couple of high school sophomores came up with the same answer I did. So that was kind of cool. Anyway, we we when we looked at this, we found we were about 50% of curbs needed to come out. So again, back to that it's less efficient to leave uh leave in some curbs and try to keep them than it is to just tear it out because contractor can just kind of uh go in a lot quicker uh fashion in that way. There is some some storm sewer in this area, not complete. So, we're kind of filling in the gaps and adding leads to each of the each of the properties here. So, this is a pretty long project. It's almost half a mile, but with all the storm sewers and leads in here, you're talking about a $950,000 expense. Now, we are surveying from Greenwood going north to do in 2027, that will be a water project. But for for this section, from Mason Run to Greenwood, it'll just be uh it'll just be street and storm sewer. Okay. Project number four. Uh this is another I'll say synergistic project to some degree. We picked this one uh this block anyway that's in the in the photo because we're working on the uh loop trail extension. We're going to come up with a better name for it, but the extension of the loop trail from Fifth and Rosler all the way through the uh Beckum Foods property up to Front Street, but we're crossing Adams and I don't think we want to have the new trail crossing a road that looks like this. Um so we did move this up kind of up a year. Um, this probably would have waited another year or two, but we are reconstructing both the block between third and fourth, which is currently concrete, and the block between third and front, which is asphalt. We're going to do both of those in concrete as well. And we do have um water mane to uh replace on both of these. A little bit of storm sewer. We have some of the

corners. Um, so between the two blocks, it'll be a 3 $60,000 expense. And, uh, as you can see, the last resurfacing on these in reconstruction was in the 1960s. So, we're not uh we're not redoing new roads here.

All right, project number five. I mentioned there was one where the tail's wagging the dog, if you will. This is the tail wagging the dog in that Barry has had a ton of main brakes on this section. Uh this is East Lraine Street between Mcome and Hollywood. This is the worst part of the road. Most of the road is in serviceable condition, although it is 40 years old. Um but we can't wait any longer on the on the water main replacement. I mean, we've replaced the same person's drive approach at least four times, twice this year. Um, so that gives you an idea of just how bad that is. So, this is one where we're going to move up the street to meet the the most appropriate timeline, but this is another instance where we have no storm sewer on the entire block. So, for 800 ft, we need to install a storm storm run and some tabs. But, this is one where we can get away with just doing a milling and milling and resurfacing and not having to take any of the curves out. So cost on this one's a little less, 350,000. Project number six is our Frederick's Drive. And six and seven are both what I'd call uh big patch projects. Frederick's looks a lot like this from uh Donnie all the way to Telegraph. You've got pieces where it's just brutally bad and then you've got some good panels in between. So, we're going to be doing about a third of the panels here um in that stretch, but it's going to resemble a full reconstruction when it's done in that it's going to be in pretty good shape. So, it was constructed in the 80s and really hasn't had anything done since. So, it's in it's in pretty good shape other than fixing those patches. We're going to do a short section of Crest Lane while we're at it. As well, I mentioned some spot patches. Uh we're trying to go through our inventory and say where can we do 20 to $50,000 worth of work and make the rest of that street in really good shape for the next 10 to 20 years. Um so we picked a number of locations. We did this last year. We think it worked out really well. We're going to do another run of these. So we've got six locations. The largest of those is in view here and that's the block of Arbor between Maywood and uh

Cantric School. So $200,000 allocated for that. Okay. Um, streets number eight is one that we're kind of stuck in a holding pattern on to some degree, but we had to deal with it now. Um, I think I've mentioned in past years, we're looking at a comprehensive storm sewer project in what's affectionately known as the W Street neighborhood, which I think everyone knows was was built in the 50s and uh, Eaton Tile is drastically undized. It is a county drain and we're going through the process right now of looking at options uh, with the Spicer Group is assisting us with that. We're getting close to having the final report in, but we're at least two to three years away from construction of that large diameter tile and whatever system we put into place. And that'll be an expensive project done through the drain commissioner's office. However, Wolverine Avenue is is a complete mess. Um the north block looks like this. Um it's in very poor condition. We can't allow this to continue too much longer. So, we have funded what I'm calling a temporary resurfacing. Um there may be elements of the that are quasi uh permanent the very north end we may have to put down a concrete pavement for 100 to 150 ft just because it's gotten so bad. But we're looking at doing no curbs, no drive approaches, inch and a half mill and mill and fill and just hold it in place for hopefully between five and however many years we can get that project done. So we don't generally like to spend good money after bad, but we we can't wait any longer. So that's that's what that is. Um, streets number nine is something the council sort of already committed to because we were asked to from MDOT. We've been uh partnering with them as they've been upgrading their traffic signals along their trunk lines um to meet the telegraph road corridor study um or corridor plan which uh calls for a higher aesthetic standard. And we've actually we're getting close to having all the telegraph signals done with this. So they're upgrading the intersection. We you've already seen these at South Kuster and Telegraph and at Seventh Inglegraph. And then we did the work ourselves as part of the lazy

boy project to do the same thing at Holiday in Telegraph. So they're looking at Lorraine and Telegraph this year and M125 Monroe Street in Noble. Elman uh Monroe also has the master arm treatment on it. So um they've asked us to pay the upgrade costs. Um originally a few years ago pre precoid uh inflation they were looking at about 80,000 per intersection. Now we're about double that.

So we're uh I think the quote was 286,000. And I've requested 300 here to cover the time frame between now and when they actually get ready to do it. So, uh, that's consistent. We like it. We We love the look. It's safer. Um, they're on the far side of the intersection. We don't have to worry about signal knockdowns. Um, these poles are pretty robust. So, anyway, and project number 10 is one that I've kind of had in the back of my mind for quite a while here. Actually, we started looking at this as close part of this project close to 20 years ago. and that is a reconstruction of Greenwood, which is starting to get in poor enough condition that we need to look at it. But more importantly, I'll say a reimagining of this corridor. Um, Greenwood Avenue was designed, if you can believe it, back in the 50s. The reason it's 36 ft wide is actually identified as part of a potential I75 business route. When they built the expressway, they were looking to connect a business loop there. And this was one of the streets that they looked at. It was built overly wide. It deadends west of Hollywood. It deadends east of Michigan into the Greenwood uh town homes, but it is something that could very easily be extended to the east for future housing development. And so we wanted to take a look at this um going west. The city actually owns the property all the way to Mcome Street. It could be extended to provide a better route into that neighborhood. Right now, everyone uses Orchard, Oakwood, and Maywood, but they're quite a ways apart. We could also narrow this road up. So when it comes time to reconstruct it, 36 ft is too wide. There's no homes that front just Greenwood. They're they front all the north south streets. You could probably get away with 28t corridor here. Using the rest of that for a non-motorized pathway along the drain. So, we would like to request $100,000 in funding for the design of not only the extension to to uh McComem Street, but to re reinvent this corridor um and then probably do the work in 2027. So, I'm pretty excited about this one. Yeah,

it's it's our number 10 priority only because it's not a construction this year, but um I'm really excited about this one. Okay, on to infrastructure. I'll keep it shorter on the infrastructure ones. Our number one was our sidewalk replacement program. This is pretty routine. You know what we do on this one. I will say our complaints are getting higher and higher every year and some of that is because with the passage of the streets and trails millillage, the city's now paying all the costs. We used to assess the general deterioration of the property owner. So it sort of turns into a situation where before when the residents were paying, we were they were arguing that it wasn't an inch. Now that it's the city's paying, they're arguing the other way. So we're actually seeing the cost go up and that's good because it means we're identifying more hazards. But to get just the program area done is about 150 and we're we're dealing with 100 to 150 just in complaints. So we've uh we've upped that cost from 250 to $300,000 this year. And this year's uh target area will be back north of the river and east of Maple. Go on the next one. Um this is a project infrastructure number two that kind of came up with the county road commission um telling me they had a number of bridge projects planned for 2027. And if I had any bridge projects, we might want to look at bundling them with the road commission. So, we actually moved this one up a couple of years in the schedule for for two reasons. Um, one is that we can we think we can do better if we bundle those with the road commission and it's a federally eligible roadway. And two, we're looking at you saw that big number $34 million in the 2028 29 fiscal year that includes the West Elm underpass year. So, we're hoping that gets built in 2028. So, we're trying to get this Razer Street deck resurfaced in 2027 because we know there'll be a lot of traffic detourred onto this. So, we're hoping we can get it done in time. There may be some flexibility in the 20 in 2009 Bridge Mill that could offset some of the costs here. Um, and we would be borrowing money, borrowing the 2028 federal aid dollars to move them up to 27 to get this project done. Um, and the

road commission says we can swap funds with them. So, we'll take their $ 2028 and we'll or 2027 dollars, we'll pay it back in 2028. So, that's that project. Uh, number three is going to be kind of a multi-use for both DPS to use as an arrow board, but also for festivals, uh, where we can say, you know, festival road closed tomorrow at whatever time. We saw the the benefit to this during the US 24 masonr run culvert replacement of being able to advertise a week in advance and say, this will be closed on this date. Um, so we've got enough money in here for two changeable message signs and then one light tower with a generator. And that would be something we would use for festivals and if we have night work that we need to do um DPS or any other uh entities that would need to use that. So we had funded in here and didn't have

Oh yeah, I'm sorry. I this did not get fun. I ke Yeah, I thought I had taken it out. That's my

We requested funding to replace the parking lot Sawyer House, but I didn't quite make the list. Number five is the city employee parking lot fencing. Uh this was intended to be funded with the parking lot, the employee parking lot that was done in 2024. Um the bids cost for that were above what we had funded to in order to get both the uh fencing and the columns in here. So our zoning ordinance requires us to put perimeter screening. The example on the upper photo is what county parking lot at the northwest corner of First and Mcome looks like. We'd be looking at something similar for the employee lot. photo on the bottom shows what the employee lot frontage looks like along First Street. So, it would be on the first Scott and Second Street perimeters is where the fencing would go. Um, and that's a $70,000 expense and it's already designed 364 ft of fencing and 21 brick columns. Uh, infrastructure number six, we're continuing the initiative started in 2013 to pave portions of the DPS parking lot. That site was completely unpaved 12 years ago. uh dragging a lot of mud through it, a lot of house cleaning things. Um we've got the west side, which is mostly the public facing side already done. We would like to go another another uh $80,000 worth to come around the south end of the building. We still do get uh citizen traffic through there during leaf bag season. And we have uh dumpster collection, things like that. So, we'd like to slowly continue to get the site paved. And uh we've just got another iteration of that. Um then we get to our equipment. We did we had two loaders. They're both 2003 loaders and we replaced one this year and this will be the second replacement of our loader. So $290,000 and that will be funded through our stores our equipment and motorpool fund um which basically charges the major and local street funds or refugees fund. When work is done we bill an hourly rate to those funds but the uh equipment and motorpool fund actually owns these. Uh we need a trailer. Um that's another one $35,000 expense. We have some smaller tractors,

skid loaders, things like that that we are starting to have to go across town that we could use a flat uh flat deck trailer for. And we speaking of trailers, we had a part assembled trailer from 1995 that hauls our barricades around. Uh we've got some in inventive guys that can do do a lot of things, but a 30-year-old trailer is a 30-y old trailer, and you can see that thing stuffed to the gills. With the festivals we're starting to have in the in the broader service area, we could use two two units. So we can keep them both loaded up and it would save us a ton of time during events if we can have them both loaded up and haul them both to the site at the same time. So got two of those trailers and we've got a couple of furnaces. Uh most of the bays are are heated with some overhead large overhead units, but we do have a couple of uh I don't want to call them office areas, but they kind of are. Our forestry department has some has an individual furnace as does our sign shop which is on the second floor. Um, and those are walled enclosed spaces. Those are both 20-year-old furnaces, so they're getting close to their last legs. So, we've got $25,000 we think will replace both of those. Long range projects. I won't bore you with all what we've got there. There's some stats for what we're what we're uh showing in our future uh future projects list. Streets are streets. We're just, you know, we keep changing the order every year. again looking at the utility needs and what's first on next year's list may not appear on next year's list. Um but we're looking at over 20 million over 5 years. So more than 4 million a year and that's keeping up with what we get in from the major local street funds and our street mill. And we think we are in pretty good shape to start keeping up. Uh we're we're starting to get slowly get past the backlog that we had prior to the street millage. So we feel we're in pretty good shape. Um and so we're just continuing to chug along there. on the other infrastructure. Our biggest project that we are showing that we're we don't know exactly when it's what

it's going to cost. We think it's a $30 million project, but that's a big enchilada there. So, um that will we're planning to construct that in 2028 and that will uh again provided we get we can stay on time with the CSX railroad who is kind of the major impediment here in signing off on the concepts. Um, and then we have a number of other routine things. The sidewalk program continues on there. Fleet purchases. Um, one project that was not that didn't make the funding cut this year is alleys, and I know we plan a discussion with council on the special assessment process on doing alleys because those are not those are kind of a localized benefit, but we have shown some funding for alleys in there as well. Um, is there anything else I'm forgetting? Probably, but I don't know if there's anything important enough that you need to hear about it tonight. So, happy to answer any questions that you have when we get to that point. For sure. We are to that point. So,

you want me to you want me to stay here? So, if there's any any questions from any members of the the CPC on anything tonight? Yes, Joel? Yes. I I have one question. Um the Monroe Street Bridge, the the sidewalks on that are looking pretty rough. What is the future plans um for

Well, you probably have to ask MDOT on that one, but that's conversation that we're planning on having with MDOT because they're with the US 24 resurfacing project in 2026. They're looking at filling in some sidewalk gaps and things like that. So, we're due to have a conversation about non-motorized uh facilities on their trunk lines and I'm planning to bring that up at that time because it is you are absolutely correct and that's that is their responsibility. We we have a maintenance contract with them that we can patch but those it's difficult to patch because it's you know the distress is pretty shallow but you cold patch it and the rocks just kind of fall away and it's it's not even even if you do cold patch it. So, it's a it's a pretty comprehensive repair they're going to need there. Yeah. Okay.

Yeah. Good question, though. I'm glad you brought that up. Any other questions? Any other questions? Thank you. Awesome. Thank you.

Yeah. And thanks to everyone for for being here tonight. Um just just one um one other detail if there are no other questions I just wanted to run through really quick. Next steps. Um so the next step for the Citizens Planning Commission is at your meeting on January 12th um there will be a public hearing on the CIP uh program uh budget and a recommendation to council. So that will be the meeting where you'll actually um you know deliberate and and and decide um what ultimately you are submitting to city council uh for their consideration. Um and then from there on January 20th uh it will be introduced at city council uh and there will be a scheduling of a public hearing uh for their second meeting in February which is February 17th um and the uh uh there will be a public hearing at that meeting and then formally the adoption of the 2627 uh CIP budget. So, um, we also have the February 2nd city council meeting if needed if there's any items that are, you know, requiring additional, uh, deliberation, uh, having that, uh, meeting available just in case. But, um, uh, that is your 2026 2027 CIP in a nutshell.

Thank you. I did have one question. Uh, yeah, I did have one question. I I was wondering if you uh if you're able to uh name any specific properties. It was mentioned earlier that there's some strategic property acquisition being looked at um particularly on Telegraph. I was curious if there's any specifics you can you can give.

Yeah, nothing nothing in particular right now on Telegraph. Um we've actually seen an uptick in a lot of just the kind of organic um development opportunities that are starting to occur along there. Um we've had some prospective meetings with developers at this point in time, but but nothing uh nothing else remaining on Telegraph. I think you know some of our um some of our areas uh could be uh within the Orchard uh Greenway Trail and some of those other spaces too. So looking kind of beyond um just you know um individual properties but kind of looking holistically at at projects as well. Thank you. There are questions. Okay great. No other questions. Okay. Thank you.

Awesome. Um then I guess we'll move to uh commissioner action. Mansc.

Yes. Um, so just to just to um uh bring these uh these two items up again, uh, case SU uh 25- Z008 uh in SPL25-018 uh both pertaining to 1018 East Second Street. Um, these are special uh use requests for shelters overnight uh at these locations. And we had uh discussed in in detail and at length uh during the last meeting, but unfortunately um given uh Commissioner uh White's affiliation with the applicant, uh she had to abstain from that vote and we did not have four affirmative votes to move these project or move these two items uh through the process. So, just bringing these up for planning commission consideration again here this evening. We do have four members that um I don't imagine have a um have a a reason to abstain on on this uh regard. Uh obviously five members total. Uh but uh just bringing these to your attention once again this evening. If there are any other questions on any of the specifics pertaining to these, I'm happy to happy to discuss and and dive into those.

Are there any other questions for Miss France on those projects? Okay. Then I would need a motion for uh case SU25-00008 on 1018End Street. Uh I'll make a motion to approve the special use of shelters overnight at 1018 East Second Street uh conditional upon the applicant achieving compliance with standards 48910 12 and 14 of section 3.58.B as determined by uh review of city administrative staff. I have a motion by Commissioner Dumill. Do I have a second? I have a second by Commissioner Williamson. Uh, roll call, please. Yes. Uh, Mcdana, yes. Williamson, yes. Duill, yes. White, chairman Schwarz, yes.

The motion passes. And finally, on 55613, case SPL25-018 1018 East Second Street. We have a motion. Uh, yes. I'll I'll make the motion to conditionally approve the site plan for the special use shelters overnight at 1018 E2nd Street. a condition on the applicant passing your certificate of occupancy inspection for building and fire code standards. I have a motion by Commissioner Dum. Do I have a second? Again, second by Commissioner Williamson. Uh roll call, please. Yes. Uh Mcdana, yes. Williamson, yes. Dill, yes. White abstain. Chairman Schwarz, yes. Motion passes. Thank you. Uh staff comments.

I'm talking too much. I'm going to have to get some green tea and some honey or something for the for the vocal cords. Uh but uh just just really quick for the next meeting uh obviously I we talked about uh CIP next steps. Um we'll also be bringing um some renderings of Altrusa Park and I know a couple of the members of the planning commission have been actively working on that project. So we'll be able to look at that uh and and kind of introduce you to the uh proposed uh concept for that. Um we'll approve the meeting schedule for 2026. Uh, and then also we may have a potential land division. Uh, we've been having some conversations with with a um a property owner uh on South Kuster uh about a potential land division and combination uh for his parcel. So, um a couple of those things that may be coming on the horizon. And just lastly, uh just wishing everyone a wonderful Christmas and and a happy new year since this is our last meeting for the year.

Okay. Thank you. Any public comment at this time? Any public comments? Any public comments? Okay. Commissioner comments. Commissioner D. Sure. Just want to thank everybody um across the entire city for working on uh such a a difficult task and bringing all these things together in such an efficient manner. It's always pleasure to um just see some of the the background and what's going on and um how hard everybody's working and um Yeah, it's a a pleasure to see all that and so uh thank you uh for everybody um and their their comments and their participation. So, thank you.

Okay, thank you uh Commissioner Williamson. Yeah, I'll just echo what Jack said. Thank you for all your hard work and presenting this to us tonight. Um we're always happy to see some improvements, some things getting done, make sure our water is safe to drink. That's always good. So, appreciate all that. Um and then yes, have a happy holidays. Mr. White, any comments? Yes.

Yes. Um, I would like to just note the uh presentation for the capital improvements program. Um, it's come a long ways and it's nice to see such a beautiful uh presentation. I remember working on it in the early 90s and it was way more difficult than this. So, it really looks great. Thank you. Thank you. Uh, Commissioner Dumo.

Yes. Just again, thanks for uh all the city staff and everybody who's involved uh working on the presentation and uh you know it is just encouraging to see all the the plans we have for improvement and you know upgrades and uh uh you know raising young kids. It's it's great to look forward to you know what they might be able to enjoy uh before too long. And um you know this it tends to be the sort of thing we all just kind of live in the city and take a lot of the things that are actually there for granted but it requires all that hard work. And so we appreciate all the hard work that has done to to you know allow us to live in in a pleasant city like this. So thanks and then yeah happy uh happy holidays. I hope everybody enjoys their time with family and um thank you again for your hard work.

Thank you. And finally again Mr. Loy and Mr. Lewis thank you for your you and your staff. You know Barry one of these dies I might say no to something but I don't know what because raw sewage pipelines from 1922. Lord, it's amazing. Uh, but you do a wonderful job keeping the city water clean. And Mr. L, thanks for the the streets and obviously Waterlue. You were that every year. We're one step closer, you know. So, I know it's a major project. So, thank you for everybody's hard work that all the city members. And other than that, I have no other comment. So, I I need a motion for adjournment. And I have a motion by Commissioner Dill and a second by Commissioner White. Roll call, please. Yes. Um, Mcdana, yes. Williamson. Yes.

Duill. Yes. White. Yes. Chairman Schwarz. Yes. Journed.