Board of Trustees - Regular Meeting

It is 6 o'clock p.m. I call this meeting of the Miami Township Board of Trustees to order. you please rise and join me in the pledge of allegiance to the flag of the United States of America to the stands one nation indivisibley and justice for all

present Mr. Cole here Mr. here. Chief Nelson, you have the reading of casualties.

Yes, sir, I do. Police officer Brian Elliot with the Beach Grove Police Department, Indiana with an end of watch of February 16th. Trooper Michael Diego with the Florida Highway Patrol, end of watch February 18th. Police Officer Caleb Abney with the Hahyra Police Department in Georgia with an end of watch February 19th. Master Trooper Stein Davis Jr. with the North Carolina Highway Patrol with an end of watch of February 22nd. Sheriff's Deputy Kenneth Lewis with the Fort Bend County Sheriff's Office in Texas with an end of watch of February 23rd. Sergeant Michael Schlattman with the Bernalolo County Sheriff's Office, New Mexico with an end of watch of February 23rd. Sheriff's Deputy Gabriel Ramirez and Sheriff's Deputy Michael Highlope, both with the Christian County Sheriff's Office, Missouri with an end of watch February 23rd. Sheriff's Deputy Dustin Pedigo with the Tennessee Department of Corrections with an end of watch of February 24th and Master Trooper Steven Perry with the North Carolina Highway Patrol with an end of watch of March 1st. Please join me in a moment of silence for these fallen first responders. Thank you. The next item on the agenda is a couple of presentations. The first item is the Matt Haveramp Foundation Police K9 presentation. Chief Nielson,

thank you board. I'll be brief. Um the Matt Habberamp found Foundation um has been started for over 20 years. They've been serving the state of Ohio. They started in the southern part of the state, but um they started after Golf Manor officer Matt Havamp was was killed. He started the uh K-9 unit there and uh you know they've just been trying to build on the legacy that he started. We uh partnered with them last year. Um I was new here, heard about the foundation, made a phone call and uh I received a call back. Nancy called me back the same same day. I stepped out for lunch. She uh called me me back. We've we've been in touch with them. Um and because of them, we were able to get K9 Dex, assigned him to uh K9 handler, Officer Wilson. They've been on the streets serving the township. We've had a lot of public interest. They're out there doing public safety, trying to keep the citizens of the township uh safe. So, we just wanted to formally we just wanted to formally thank and recognize them for their hard work, what they've done for us as a township, what they've done for the state. I believe the count is up to 131 uh donated dogs. Um, so that is just a major impact to our state, to our field. Um, and I wanted to personally thank you. You made the drive up here. You've done a lot for us. You've done a lot, Officer Wilson. Um, so thank you very much for that. and I'll turn it over to Trustee Posie.

Thank you. Uh on behalf of the board of trustees and the residents of Miami Township, it is uh truly my honor and pleasure to give this proclamation today. Whereas the Miami Township Police Department strives to enhance public safety through innovative law enforcement techniques and advanced training. And whereas a police canine unit provides invaluable service in crime investigation, officer protection, and community engagement. And whereas the Matt Haver Camp Foundation provided significant financial funding for the Miami Township Police Department K9 program. And whereas its generous support allowed for the selection and training of K9 DEX and Officer Tyler Wilson. Therefore, be it resolved that the Miami Township Board of Trustees extends its gratitude for the foundation's partnership and commitment to protecting the residents of our community. We have further resolved that the Miami Township Police Department hereby expresses its sincere appreciation to the Matt Hemp Foundation for his generous support and dedication to the Miami Township Police K9 unit. Thank you very much. We really appreciate it. Mr. Schwer, I believe you have our next presentation.

Good evening board. So this presentation is to review the public works initiative for the snowstorm on January 24th, 2026. So when we go to these storms, we review accredited meteorologists, independent weather forecasters, and weather models throughout our entire winter season. About two weeks out from this event, we started seeing signs on weather models that showed very significant outfall. We don't get alarmed at that because we know that weather in Ohio changes periodically as in this past week we've experienced almost every season. So about a week out, we began to see a collaboration of all these independent uh forecasts and models starting to come together that did say that there was going to be a significant storm. Our staff began preparing equipment and going through and making sure that everything was buttoned up to a tea. We also got together and started planning strategies on how we were going to uh take this storm head on. The overview of this storm, we had at the Dayton International Airport, we had a record record of 12 inches of snowfall, but down here in Miami Township, we had residents tell us we had anywhere from 16 to 18 inches of snow. Pretty significant. I've been in the township 20 years and I don't recall that much snow uh while during my tenure. So from the time the first snowfall fell on that Saturday we came in within 48 hours our entire team cleared all of the township infrastructure which included main thoroughfairs side streets culacs and government grounds. It was an extremely impressive operation and it couldn't have been done without Junior Cop's leadership and his 20 years of experience fighting snow. So once this was done, we came back, we had a posttop where we discussed what went well, areas of improvement. Our

commitment to our residents is we will never stop fighting to be the best snowfighters in our region. So to wrap this up quickly, uh, as I call you, please come up. Junior Cope. Uh he led our operations. Like I said, he's got 20 years of experience. Made this one of the best snowfalls uh experiences that we've had for the duration. Like to invite all the public works staff to come on up here. Thank you, sir.

This is a culmination of everybody from roads, parks, facilities, and fleet. Everybody had a hand in making sure that this was a seamless operation. Jesse, come here. You go last.

Yeah. Yeah, you're certainly notast.

And board, real quick, I do want to recognize one more individual. Uh the gentleman standing next to me is Jesse. He is a longtime resident of over 20 years and he has volunteered his time throughout the past year uh coming into public works helping on parks uh you know mowing and different stuff. During that storm he wanted to come in and be a part of our team and he came in and did a little bit of sidewalk work at one of our grounds. So Jesse please come on up there. So, with that, I want to bring Chris Snder down for the presentation and just thank our entire public works staff and their families because they truly understand what we go through. Well, again, we wanted to bring all of you out tonight to personally thank you uh for all of the dedication that you do for Miami Township. This was truly a record-breaking storm. Um, I don't think people recognize or appreciate the life-saving measures that you uh take during these storms and the work that uh is involved in clearing our roads and what that means. Um, to a variety of individuals from our healthcare employees to our first responders to folks that are just trying to get out to the pharmacy. Um, again, minutes can count in a lot of these situations, and it is uh truly a life-saving operation that you do to keep the roads clear, not just to prevent accidents, but to allow daily life to go on uh during what can be some very harsh conditions. And again, we want to thank you and thank all of your families for the sacrifices that you make uh in going out into the storm when a lot of the rest of us just want to stay home. So, we do appreciate that. Uh so again, I want to thank uh the entire public works department um from the mechanics again that keep

everything running uh to all of the drivers and supervisors and everyone else involved. Uh we do have a plaque again on behalf of the board of trustees and the administration tonight states would like to express our sincere appreciation to the public works department in recognnition of your dedication, professionalism, and tireless efforts during the winter snowstorm on January 24th, 2026. Your commitment to working extended hours under challenging circumstances is commendable. Your service reflects the very best of public service and dedication to the safety of your team and the well-being of the Miami Township community. Thank you again. Good thing we authorized that. Mr. Schwer, my last comment is our residents are not shy about letting us know if they have concerns and this was one of the most major events we've ever had and I only heard kudos. So, congratulations to you and your team and

so much. Happy we were able to recognize them here today. The next item on the agenda is the consent agenda. Matters listed under the consent agenda are considered to be routine and will be enacted by one motion and one vote of consent. There will be no separate discussion of these items. The discussion is desired. That item will be removed from the consent agenda and considered separately. I move we approve the consent agenda. Is there a second? I'll second. Any discussion? Mr. I. Mr. Cole. I. Mr. I. Moving on to new business. Resolution 37-2026, a resolution to approve a three-year collective bargaining agreement with the MTPD Police Officer Union. Chief Nielsen.

Yes, board. Thank you. Um, we went through several sessions over the course of a few weeks. Um, we got what we feel and that what the union feels is a very fair deal. Um, proud to get it done in a fairly uh, timely manner. Didn't have any issues, didn't have any concerns. I uh personally have a lot of experience going through some of the processes like these. This was the smoothest one that I've done. Um and I think that's because we have great staff over there. We had a lot of help from from uh finance uh Gary Stanley and HR. So things went smooth and we're proud to have a three-year deal. Um happy to answer any questions that you may have about the contract itself.

I think we dropped you into the fire with a lot of things as you came into this position, but we're happy that you were able to get through this one smoothly and something you're comfortable with. So, any questions? Thank you, Chief. Thank you. Moving on to resolution 38-2026, a resolution authorizing the township administrator to submit an application to the general assembly capital budget. Mr. Schwiker,

good evening board. As in years past, the general assembly has opened up uh applications for their bian bianial uh capital budget. We did identify a project uh at Miami V Park. It was part of our presentation not too long ago to the board. I've been working with Alex and his team and working with uh both the Senate and the representative to make sure that the project uh aligns with their goals and procedures uh with this uh this project and and capital budget funds. So, um hoping to have uh some more information by the end of the week, but this is the resolution that authorizes uh uh township administrator to submit that application and then see if we are awarded any funds for project in the park. Happy to answer any questions.

Any questions? Appreciate your opportunity, taking the opportunity to to really seek out funds on behalf state funds on behalf of our township residents when those funds are made available to us. Resolution 39-20226, a resolution to authorize the township administrator to execute a contract extension for electric lighting services for use on public grounds and streets for a period of 60 days commencing March 1, 2026 and expiring April 30th, 2026. Mr. Carlson,

good evening board. Uh, this resolution is a second extension to our existing lighting contract with uh Miami Valley Lighting earlier this year. Uh we we did the first extension that just expired actually uh February 28th, but uh they are finalizing negotiations. We've been told they should have a resolution mid-March, but this gives us another round of buffer. Um the we anticipate an increase to our electric rates for pretty much all of our lighting districts. It's something we've anticipated, but uh Miami Valley Communications Council and Miami Valley Lighting are doing everything they can to uh keep those costs at bay. So, we'll have more information soon, but this will get us uh through another round of discussion. Are there any questions? Any questions?

Thank you. Thank you, Mr. Carlson. Next item is resolution number 40-2026, a resolution to approve amendments to the appropriations of funds for 2026. Mr. McCord.

Good evening, board. Uh first, let me apologize for the uh the data that was included in the cubby was from the February 3rd meeting, not the March 3rd meeting. So tonight you have a hard copy each of you have received the the appropriation for tonight is involving the Kingsidge tax increment financing fund and is related to measure or to resolution 31-2026 that was passed for right-of-way uh services related to the Kingsidge Road improvements. Be happy to answer any questions. The full packets there we will update the website and the uh cubby.

Any questions? Thank you, Mr. McCord. Moving on, the next item on the agenda is the public comment period. This is the portion of the meeting where you, the residents of Miami Township, are invited to share your thoughts with the board. Please know that this time has been taken for set aside for the board to listen to you. Your comments are valued and will be taken into careful consideration, but the board will not engage in dialogue at this time. Presentations are limited to five minutes each. Is anyone wishing to come forward? Seeing none, moving on to consideration of resolutions and motions. I move we adopt resolution 37-2026, a resol resolution to approve a three-year collective bargaining agreement with the MTPD police officer union. Is there a second?

I'll second. Any discussion? Mr. I, Mr. Cole, I. Mr. I we adopt resolution 38-2026, a resolution authorizing the township administrator to submit an application to the general assembly capital budget. Is there a second? I'll second. Any discussion? Mr. Posey. I. Mr. Co. I. Mr. Bar. I. I move we adopt resolution 39-2026, a resolution to authorize the township administrator to execute a contract extension for electric lighting services for use on public grounds and streets for a period of 60 days commencing March 1, 2026 and expiring April 30th, 2026. Is there a second?

I'll second. Any discussion? Mr. Posey. I. Mr. Co. I. Mr. Bar. I. I move we adopt resolution 40-2026, a resolution to approve amendments to the appropriation of funds for 2026. Is there a second? I'll second. Any discussion? Mr. Posey. I. Mr. Co. I. Mr. Barry. I. Next item on the agenda is a public hearing. I move that we open the public hearing for zoning case 462-23. Is there a second? I'll second. Any discussion? Mr. Coley. I. Mr. Co. Hi. Mr. I

zoning case number 462-23 is now open. The following will be the order in which this hearing will proceed. Staff will give a report. The applicant will give a presentation. All proponents will speak. All opponents will speak. A time limit of five minutes will be placed on each of the speakers. When speaking, please give your name and address for the record. The board will review and record the findings of fact requirements for this case. The board will close the public hearing and make a final determination on the findings of fact. The board will make a motion on the resolution concerning this case. The board will now hear the report of staff. Mr. Carlson, have the legal requirements for this hearing been met? They have. Please review your report at this time.

Yes. Thank you, board. Uh, zoning case 462-23 is a reszoning request uh for the formerly the Lexus Nexus campus, now being referred to as the Pike. uh they are also establishing a preliminary development plan uh within the larger site uh while establishing some land uses. So we'll go through both the development standards and the initial preliminary development plan. Uh the current zoning is O2 general office district. This is again just our sort of most basic office district. Um there's very few other uses are permitted here. Uh they're requesting to go into a special purpose plan unit development district. Again, the intent of these districts are to uh work very closely with an applicant to craft development standards and zoning land use regulations um very closely knit with the the intent of their development. So, we'll go through again all that in a moment. Sure, you're all familiar with the the Lexus Nexus campus located west of Spring Pike, directly east of Interstate 75, uh southern portion of the township near Spring Valley Pike. uh a couple concept images. Uh the developer has been working to uh put together an idea of what they are are working toward. Again, this is a very uh standard singleuse uh office park. The the idea here working through the pike is to bring forward a development that introduces uh other land uses, multifamily, residential, retail, potential uh you know sort of public plaza space, things that both serve the office tenants uh but bring some vibrancy and life to the larger plan development. Uh, you know, one key area we have communicated with them is, uh, this is a long site um that could could benefit from additional pedestrian connectivity, multi-use pathway. Uh, we have a great multi-use pathway network on this portion of the township on Spring Pike down to Austin Landing. Uh, soon to be up to the Dayton

Mall. So, this is just one more piece in our network of of great connections. So, uh, there was a a stress uh, put on making sure that this is a very walkable development as they move forward. Uh here's a look at the larger preliminary site plan. Um as we move through the standards, you'll see it's broken up into sort of three distinct areas. They have actually different land uses permitted within the areas. They have some different character uh that you know we wanted to to cater to what the intent was. So uh this first group uh we call sort of the office core. That's where the existing Lexus Nexus buildings are. Uh the buildings to the south uh those are the buildings that uh I believe are almost entirely full. Uh Jeff Martin, the applicant here, can talk a little bit more about that. Uh and then to the north where Lexus Nexus is, they are taking more space back. Um ICP has done a great job uh bringing tenants back to this site that was almost entirely vacant just a couple short years ago. So, uh, as they're looking forward to the second phase, again, a lot of the, uh, thought and design is to be sure that, uh, these existing office tenants are given an even better site that that has more amenization and, uh, access. So, uh, keep that in mind as we talk through the uses. But, um, one of the buildings is currently being proposed to be demolished. Um, if you look sort of in the north, which is the right side of the image, uh, there's a sequel building to, I think, office building three. Um, that building is is proposed to be demolished. I can flip back to show you. There's actually two buildings in front of the main Lexus building. Uh, so in doing so, uh, they are opening up some additional room for parking so they can shift some other uses to other portions of the site. But generally the central block will remain uh p predominantly office use um but have allowed for some additional land uses like uh some retail or restaurant to be

located potentially on the ground floor of the central buildings uh or sort of a special event center if they wanted to open up some space for conference space or meeting space or uh you know other other comparable uses. again intended to be on the ground floor leaving the upper floors uh for office and having less impact on those users and then things like again child centers, childcare centers or nurseries to uh better provide these amenities for office attendants. The I75 development area, that's the the yellow block uh to the west side of the image, the top of the picture. Uh again, this is where uh the developer is trying to find ways to uh utilize that 75 highway uh visibility to place things like uh you know multif family residential or potentially a hotel. Uh these additional uses of you know medical office uh gym recreation complex, retail restaurant, those were talked about with the uh applicant as we work through the site plan. Again, things that are both amenities to the existing office tenants, but also introducing new land uses to to allow the site to be used uh more of a 247 uh site rather than just Monday through Friday, Friday 9 through 5. See 741 development area located to the east. That's the the red block on the bottom of the image. uh looking to provide again more of those retail amenities uh to the office tenants but also things that can capture some of the traffic on uh State Route 741. So uh restaurant land uses uh we've proposed limiting some of the drive-through facilities so we don't uh again increase the traffic uh too much. Typically those uh drive-through facilities are some of the higher traffic trip generators, general retail use, uh entertainment andor uh recreation. Again, I'm just trying to broaden land uses here. And then convenience store being one item

that has been a a major discussion point as we've worked through this site. Uh you know, last year, previous year, township worked through a moratorum process to sort of pull back on the uh fuel center and convenience store land use in the township. It's something that uh was was permitted by Wright in a large number of our zoning districts. Uh so uh working through a zoning study, we wanted to be sure that we had complete and total control over where this land use goes. It certainly is more impactful than other land uses both from an environmental standpoint and from a traffic trip generation standpoint. Um so we wanted to be sure that moving forward we had better control over again how and where this land use is proposed. So, uh, working with ICP on this application, um, you know, back in 2023, we had a draft application that we started working on. At the time, the convenience store was located more central to the site. It was located right on, uh, Spring Valley. Uh, we had concerns with that sort of being the first thing you see as you come into the main corridor into the site that eventually leads back to the the multifamily. So, uh, on this latest revised application, we we discussed potentially moving the land use to the north. uh does a couple things. Again, keeps it off of Spring Valley, which is sort of the central corridor coming into the site. Allows for development on that front block to really establish the uh kind of visuals as you're looking into the pike. And this sort of pushes it away a little bit more. But, uh secondly, there's this concept of the people's pike. This idea of a mixeduse pathway that runs through the entirety of the site connecting all the land uses. this location of the fuel center. Uh we have a couple of routes we've sort of toyed with to run this where uh the path kind of comes around the back of the fuel center. Again, a higher trip generator uh to better sort of bifurcate that land use and and keep people away from the fuel center so they're not uh having to walk across against a heavier

traffic flow. So, uh a couple of considerations have been added. uh we'll talk about in a minute through zoning commission stipulations. But uh one additional item that has come up uh talking with the developer again one of the core concerns here uh and we fully believe that the developer uh you know better than anybody wants this to be a vibrant site that uh you know brings a lot of new land uses in but a concern of the township was that a convenience center would come in convenience store and it be sort of the only thing that happens to Lexus Nexus campus and that's something that that we could potentially visualize being a part of a larger redevelopment. So, uh, one discussion was, uh, stipulating that the convenience store only be brought forward, uh, as a second or third application, but some other piece needs to be developed first. And with that, they can come in and do some of the site amenizations like a bike path or a central plaza or other things to sort of guarantee that these land uses um, bring the other values to a mixeduse development beyond the fuel center. that then can be a sort of secondary development that does serve these folks but isn't the uh sort of central component to this development. So um we've discussed with the the applicant if they were comfortable that uh allowing this to be a second and only then uh after something else comes forward could they potentially bring forward with a sea store. A couple other items just wanted to quickly show. Um again, as they're working to rebrand this entire park to the idea of the Pike, they have a couple of uh signage concept image we've attached here. The old Lexus Nexus sign out there. Want to revitalize, provide space for all of their new tenants, as well as some modern uh branding along State Route 741 again to better identify this campus as what it is, a a new vision for uh mixeduse development. Again,

the the developer applicant is working to uh open up their land uses so they can better market the site. Uh it's hard to to get an exact development schedule when you don't have uh buy right land uses. So, they're working toward that to better identify a development schedule. Public health, safety, and morals. Uh again, we feel that this site has a great opportunity to drive our community forward uh in a lot of these measures bringing um dense multifamily development into a area of our community that can handle it and provide amenities along the way. Traffic control and access. This has been a major uh topic of concern um that uh we want to be sure the developer is aware of their u need to work with Department of Transportation. We anticipate that there will be uh large impacts on traffic volume as a part of these new land uses. So working through uh final development plan stage. ODOT has uh discussed with staff what their process will be. Uh the developer is well aware of these at this point and is very comfortable with all of the ODOT review requirements. Public service burden. Uh again, other than the impacts typically associated with some of these new land uses, there is no additional negative service burdens anticipated. Uh and then uh finally uh the arrangement compatibility of structures. We do feel that the applicant has put together a very wellthought through site plan uh and is doing a great job of trying to arrange these land uses in a way that uh benefits them all and drives the site forward. We talked through the land uses in greater detail earlier. Um, one area that part of our comprehensive plan, we establish a process for land use compatibility. I'll just quickly go through these. Um, again, meeting the land use uh base layer. It is an office land use. In our code, we have this idea of an office park. Uh, it is a a land use subtype that does encourage bringing in some of

these other uh types of quasi corridor commercial land uses, things that can help support uh the office parks. We do feel that they are well within the land use designation of our comprehensive plan. Uh are the surrounding sites compatible? Uh we do feel that all surrounding sites are compatible. Uh this area was designated as a sort of core development area. We have SRA 741 hightrip uh capacity roadway that is certainly able to handle this level of development. And then what level of development can the site support? Again, there's a a great amount of asphalt out there that could be redeveloped and and better utilized. Uh at the peak of Lexus Nexus, there were 3,000 vehicles on site. That's not the case anymore. Uh the offices are still well filled, but uh a a small portion of that land is actually needed now compared to then. Uh and then here are a number of ways that uh we feel that some of the larger goals, visions, foundational chapters of the comprehensive plan have been met. Uh we feel that they did a good job working with us through bettering some of the goals of infrastructure, health and wellness, sense of place, and sustainability. Uh really trying to push our community forward through this proposed development. Uh and then beyond that, sort of less specific things. This is something we talk about with most of our plan developments. Um we have linked all of our uh building and site design standards back to the township zoning resolution. Uh we think we have pretty strict standards for most of our developments uh that lead to great well-designed sites. Uh we are requiring multimodal pathways throughout the development to be constructed before and along with any new structures. Uh and then we have in the development standards placed uh a stipulation to really focus on the Spring Valley Pike entrance as a core corridor into this site and really focus on beautifification and um you know quality

placemaking as a primary entrance to this development. Zoning commission did recommend approval with stipulations and a four to zero vote. Uh a couple of things. First, uh they went back to add uh sort of the idea that uh parks, sport courts, and gym and recreation complex should be added uh throughout the three development areas just to again provide the ability for additional amenization within these developments. Second, future final development plan must include outdoor green space to support both multif family residential and other recreation amenities for employees and residents on site. Um, third applicant must provide a site tree survey of existing vegetation. Lexus Nexus campus as you drive down 741 has great trees along the frontage. We want to make sure that as many of those are maintained as possible. Uh, we have the advantage of of great existing vegetation, so we want to keep as much as we can. Applicant must complete ODOT traffic review requirements prior to a final development plan. Applicant is comfortable with this. Uh simultaneously with the first final development plan submitted for the site, the applicant will provide a preliminary site amenity plan detail detailing how development zones interconnect via walking paths, bike paths, and other infrastructure. Uh so the zoning commission uh felt that you know there certainly will be some um decisions to be made as we move toward the final development plan. So rather than pre-installing some of these things, let's put a preliminary plan that is more detailed, but certain aspects must be completed at the time of final development plan. And lastly, uh final development plan should all include EV charging areas located near office and residential land uses. Uh this was important as we're talking about the idea of a convenience store, fuel station. Um but then we're trying to drive forward our uh development with this uh high mixed use that we should be looking toward the future as well with some of these EV charging facilities. And then lastly, uh we discussed the

idea of a modification to the zoning commission recommendation to um potentially uh sort of stagger the convenience store land use if the board is comfortable with that to only come after another development plan is submitted, construction begins. uh to make sure that we are are driving the entire site forward before we allow a land use that um is not our sort of first choice but certainly understandable from the developers point of view that they would like to have on their site. Are there any questions of me at this time?

Yes. So, um there used to be at least like a baseball field and a sports field or some open area there on the south side. Is that is that part of the apartment complex or is it still going to be there? It is. Yeah, those those apartment buildings and their sort of central uh green amenity space would be almost right where that is. Uh so that is proposed is uh being removed at this time. That that I'm sorry that would be that would be removed per this plan. So this goes right up to the property line essentially. Yep. Any other questions for Mr. Thank you. Thank you. The board will not hear from the applicant.

Good evening. Good evening. Uh Jeff Martin, Industrial Commercial Properties, uh ICP for short. uh 6110 Parkland Boulevard, Mayfield Heights, Ohio. Um appreciate Alex's presentation ahead of my comments here. Um you know, this has been a great collaboration with staff over the last we've owned the property now five years, which is almost five years, which is hard to believe. Um there's been a lot of effort put into the retening of the campus. Um hopefully you were able to review the letter that I had written before the meeting. Um, you know, we have we inherited a 70% vacant office campus with 550,000 square feet. So, it's kind of a tall task to take on. Um, you know, the ownership group is split between industrial commercial properties and industrial realy group. Um, my company ICP is the majority owner in that joint venture. Um you know we are opportunistic developers have done a lot of industrial redevelopment. Uh so this is a little bit of an outlier from our breadandbut portfolio taking on a you know large single tenant office campus and you know trying to reinvent it uh for the for the future. Uh so I'm, you know, happy to report that we've released about 300,000 square feet of the campus and retain Lexus Nexus to a long-term um extension. Uh we're actually currently talking to them about another extension. They currently have a five-year term and we're talking about a longer I think they have three years left on their current fiveyear and then we're talking about a 10-year extension on top of that. So that's all all good news. uh Lexus, we retained about 300 jobs and you we've created, you know, by the end of the year with

the new uh government department that we'll be adding in building six, the southernmost building, uh we'll have created 450 new jobs. So, you know, excited to have 750 uh employees back on the campus and, you know, still have opportunities for additional growth. Um, you know, as Alex referenced, we are contemplating tearing down building two kind of in the northeast corner of the office building collection. Um, and that, you know, would allow us to create some of these other moves that we have anticipated for the for the site. Um, as you can imagine, office tenants are pretty particular when it comes to parking requirements, um, at parking fields, you know, specific areas, uh, ratios. So everything that we're talking about doing here is really a balancing act between what our contractual obligations are with existing office tenants and looking to the future to see how we can fit these additional mixture of uses on the site. Um so yes, the ball fields will get displaced um by this proposed concept uh that you see here on the screen. There's about 500 spaces in the back um where the residential footprint is contemplated on about 11 acres that would have to be, you know, reallocated across the site. Um so there's, you know, a couple areas where you can do that. One is the tear down of building two, office building two, and then behind buildings five and six. So, you know, it doesn't get us all the way back to the 500 spaces, but, you know, with some conversations that we've already started with office tenants, we do feel like we can, you know, improve the proximity of the parking to their buildings and get them on board with uh these modifications. So, those conversations have already begun. Um, the residential h conversations have also begun. We've had two or three

groups that we've been talking to over the last couple of years and I think we're narrowing in on a group that we think is, you know, a good fit uh for this property has expressed, you know, strong interest. We're trading paper with them now and the hope is that they're, you know, ready to go as soon as this zoning is kind of unlocked and, you know, is permissive of of residential on the campus. Um, you know, we've done other deals with this same residential developer. So, ICP and IRG will not be the residential developer because that's not our strong suit. Uh, will contract with a specific uh residential group. Uh, so they've, you know, done two other deals with us and, you know, executed, you know, to perfection. You know, there's obviously market demand in the area. So, you know, we're really bullish about that opportunity on the on the highway side of the campus. Um, and you know, we've we've worked for probably the entirety of our ownership here on how we make other aesthetic enhancements to the property. And you know, I think ownership is ready to do that. You know, with this zoning modification uh moving into place, you know, we have new signage and, you know, the rebranding of the property. The signage renderings that you saw don't really do it justice. Um, you know, it's a more of a bronze court and steel look, so it'll be really sharp. I think the renderings look more orange than they should. Um, so kind of giving this, you know, new life as something other than just the former, you know, headquarters of Lexus Nexus. You know, I think we want to announce that in a big way to the market. And we think that, you know, signage, you know, alone will really help draw some more eyes and attention to the property, which should help us recruit other commercial uses, be it restaurants or um or the like. You know, I think with the critical mass of the employment base coming back to the campus, that's also going to be hugely

important to our, you know, ability to attract restaurants and, you know, different uses that can really modernize and amenitize, you know, what was a single purpose office campus for, you know, since since its inception. So, we're excited about that. Um, you know, the fuel use is something that we've been contemplating. um because the market has brought us that use you know a couple years ago. U you know working with Alex and Max and the team you know I think we've devised a way to make it less impactful on the overall project by pushing it to the north to the Fernown intersection which is still a traffic signal intersection. Um you know we think that kind of isolates the use from the rest of the site that you know we hope has a lot more synergy than having fuel station kind of right at Spring Valley. Uh so, you know, we we see it as a you know, attractive building with the proposed user that we're talking to and, you know, ultimately think that, you know, financially it helps the developer be a catalyst for other development on the site. So, it's something that, you know, is important to ownership and we'd still like to, you know, advance that deal, uh, with the caveat and conditions that, you know, it' be tied to, you know, not being the first use out of the gate. So, you know, with, you know, the support of a residential group, um, you know, submitt of, you know, final development plans, whatever the final condition ends up being, you know, we're supportive of that direction. So, I'll stop talking for a couple minutes and field any questions.

I think you referenced it, but I may have missed it. What amount of office square footage is currently leased? Um, by the end of the year, we will be at So, we'll have60,000 of the 550 vacant. and then you know potential demolition of 80,000 square feet of the 160. So buildings two and three are vacant today. So we might reduce the denominator.

Sure. No worries. Um yeah, we I think Mr. Cop and I were at a presentation you did at the site a few years ago and we're real optimistic about some of this happening. So it's nice to see that the office development is occurring. Certainly quite a lot of real estate. Just want to confirm for the record that the concession Mr. Carlson referenced regarding the gas station convenience store not being the first major construction project. You're willing to stipulate to that for the purposes of whatever is voted on today.

We would be and you know ultimately just want to echo the fact that we're in active discussions with those residential groups. So, you know, our hope is that that is really the lead, you know, project here and that also, you know, in addition to the rebranding efforts, you know, at the street with signage, you know, can really start to get more eyeballs on the property. Great. So, what are the apartments going to be like? I mean, you've got major employers in there, right?

You got DoD, maybe an actual DoD group. certainly have a contractor in there. So, I mean, just changes the nature of that piece of property, put a gas station on the north side, but apartments behind these buildings. Maybe you can hope that people aren't just moving around wherever, but it creates a little bit of an odd mix in my mind. I mean, I know we have these mixes in the world that, you know, usually they're not and maybe it's just me getting used to the idea, but This is kind of a cordoned off, right? You got the interstate on one side, you got major state highway on the other side.

So, you don't see any problems with that?

Um, you know, it's something that we had conversations with the Department of Defense group and, you know, I think, you know, they're pretty specific about parking requirements and of parking from the building and kind of their own separate parking areas. Um, you know, there's no hard obligation in the lease to have, you know, like a fenced off area that's just their employee parking. Uh, but there are, you know, specific parking requirements. 466 spaces are dedicated to them. And you know, at one point we were trying to figure out how to add more density to the property. I mean, this has kind of been a Rubik's cube kind of puzzle trying to solve for parking and the, you know, anticipated use square footages. Um, so we had talked to staff about shared parking and some, you know, with the thought being that, you know, the office population obviously peels away at the end of the day and then you could have residents park there um in the evening overnight hours. And, you know, came to the conclusion after talking to both the office groups and the residential that, you know, while it sounds good, you know, in theory, neither group could really wrap their mind around it. So, we're not introducing like a shared parking concept. So, the office ratios have to stand on their own. The residential parking will have to stand on its own. So, the parking lot kind of in between office buildings five and six and the residential in the back. Again, this is a preliminary uh residential plan, but I mean, it's still probably iteration 15 of different concept plans that we've been working on with them. Um, so, you know, the parking field in between is going to be purely dedicated to the office.

And then there's um security clearances in the lobby between buildings five and six that will restrict access to non-governmental. Back to the question, what kind of because there are all kinds of apartments. I mean, sure. Yeah. I mean, we're we're no stranger to this developer. We've executed deals. They've opened a couple projects with us and I mean, they're, you know, above market rate, you know, residential development group. So, I mean, they put a lot of amenities into their buildings and they charge a pretty healthy. So, I mean, there's

there's no subsidize the apartments also. Yeah. Yeah, for sure. Anything else? Thank you for your time. Thank you. The board will not hear from all proponents. The board will not hear from all opponents. At this time, the board of trustees is now required under article 31, section 3104 of the Miami Township zoning resolution to make specific fact based upon the particular evidence presented at this hearing. The recording secretary shall now read each standard and call the role to determine the finding of each trustee on the following standards.

Section 3104 throughout the design. Please respond with Mr. Mr. Yes. Mr. Barry. Yes. Comments.

Section 3104. Environmental issues. including landscaping. Yes. Yes. Yes.

Section 3104 C. design and construction that would normally occur under the nonp facilities including limited to fire and police protection. Yes, Mr. Yes, Mr. Bar. Yes. Section 314 proposal is in accordance with the goals and polic Comprehensive Mr. Yes. Mr. Yes. Mr.

Yes.

Section 3104. If the project proposed to contain residential uses, the conditions imposed mitate any potential signific associated with the proposal, including maintaining a minimum 50 foot distance from a retail office or other non structure or 100 ft distance from a manufacturing structure to resist with a minimum 30 ft property line setback for retail, office or other non-industrial use and 50oot property line setback. manufacturing property.

Yes, Mr. Yes, Mr. Bar. Yes. Any board comments. At this time, I move to close the public hearing for zoning case 462-23 and find that all of the above standards were met by the evidence presented at the hearing. Is there a second? I'll second. Any discussion? I, Mr. Hi, Mr. Bar. I

This time I make a motion we adopt resolution 41-2026, a resolution to adopt a zoning map amendment from O2 office district to SPUD special purpose planned under zoning case 462-23. Therefore, be it resolved that Miami Township Board of Trustees approves the zoning map amendment under zoning case number 462-23 and adopts the zoning commission recommendation subject to the following modification. The applicant shall not submit a final development plan application for the fuel station convenience store as the initial application for substantial construction within the planned development. Submission of a final development plan for the fuel station/convenience store may only be submitted subsequent to the commencement of construction for another component of the mixeduse development such as multif family residential hotel or medical office. Was there a second?

I'll second. Any discussion? Mr. Hi, Mr. Hi, Mr. Bar. Hi. Moving on to department head comments. Chief Nielsen.

Yes. I'd like I would just like to say one more time just to uh thank the Hav camps and uh for for their support and uh everything that they've done for us. We've been trying to um have a few more public events as we get out over the spring, maybe do some uh coffee with the cop and some things in the parks and stuff like that so we can meet the public. And it's one thing to say I'm going to meet one of my local cops. I can talk to the chief and things like that. But if we say K9 Dex is going to be there, um it really packs the house. So, um it's been great. They've been on the road several weeks now and um we just can't thank them enough. But that's it. Thank you board. Thank you chief and again good effort on on your work with Mavic Foundation and thanks to them for their participation. Mr. Striker.

Good evening board. So uh about a month ago I made a presentation to the board showing uh you know where we were with our parks and how far we've come and and plans to move in the future. But in that presentation, we highlighted all the different uh unique funding mechanisms to help these improvements. And again, board uh with working closely with community development, I can't thank you and your staff enough to working with public works. We did identify several projects that we are submitting through the community development block uh block grant program at Montgomery County. They released the accelerated applications uh with a caveat that projects need to be uh completed by June 30th. So, um, we're working on some ADA compliance, uh, projects in some of our parks. I mentioned, uh, Layer Park, Miami View Park, uh, Waldrew Park, and Cranes Run, as well as a project identifying multiple curb ramps in our Huber, uh, South Subdivision. So, again, just wanted to make note that uh, we are still uh, vigorously going after funds that uh, that we can try and bring into our community to make these uh, improvements. So, um, just want again thanks Alex and his staff.

Thank you, Mr. Spiker. Mr. Carlson, no comments. Site board, Mr. Nothing additional tonight. Administrator Snider. Thank you, Mr. Snder. Look at official comments. Mr. Clearman, Mr. Barry,

just want to say thank you to everybody for all the recognition tonight. I think that really shows that really connected community and that recognition just brings everybody closer together and really appreciate showing all of our employees and people that we work with how much they mean to us. Really means a lot. So,

thank you, Mr. Barry. Mr. CP, I'd like to commend the police department. I was over at Walmart about a week ago and Miami Township was there picking up shoplift shoplifterss just like they should be picking them. I mean, just like Kroger should be calling us, uh, and some of these other vendor, some of these other retail outfits. Uh, but I was really appreciative to see that Walmart and Miami Township are working together. Well,

great. Uh, I have no comments at this point. We have remaining on the agenda a work session and an executive session which will be conducted in the conference room. Both of which we conducted in the conference room. No further business will be conducted out of either of those meetings without returning to this room and reopening the meeting. At this time, I move to enter to work session at 6:58. Is there a second? I'll second. Any discussion? Mr. I, Mr. I, Mr.