Art in Public Places Board - Regular Meeting

We have to fill it up with lime rock and share it. The residents have the way to report any problem they have by calling 311. Your help as a community is very important for us to be able to locate the cars. So we exhort you, support them, and so we can help you, because you are the essence of our work.

City of Miami, there are a variety of programs. In regards to rental assistance, City of Miami works with developers to provide financing for affordable rental housing. In return for that, city assisted units are set aside for individuals at 80% of area median income. Some are at 60% of area median income or less. You can go to the city's website. You'll see a list of properties that the city has provided assistance and we advise you to contact those properties directly for available units.

We are here to assist all the residents and small business owners to start their applications and help them with anything they might need, especially with certificate of use. We assist them from the beginning to the end and we also assist them with the application with the county DERM.

A todos nos gusta cortar esquinas.

Todo listo, gracias.

When it comes to crossing the road, it is a corner that cannot be cut. Always cross at intersections. Use the signal of the pedestrian crossing and when crossing, be alert. Make sure that the drivers who approach see it and have enough time to stop. Drivers cannot cut these corners either. You are forced to stop for pedestrians on pedestrian crossings. Ayúdenos a rastrear las inundaciones en su vecindario reportándolas a través de la aplicación iC-Change.

Sus reportes pueden ayudarnos a comprender y abordar mejor los problemas de inundaciones en nuestra ciudad.

The City of Miami Department of Solid Waste is proud to announce the official launch of its new services alert system. a real-time communication platform designed to keep residents informed, prepared, and engaged with their solid waste services. This new initiative reflects the department's ongoing commitment to providing high-quality, reliable, and environmentally responsible services to all City of Miami residents. Through the services alert system, residents will receive timely updates on essential topics such as collection schedules, service delays, hurricane preparedness, and other important updates. The launch of this platform marks a major step forward in enhancing public communication, safety, and community engagement. Residents can easily enroll in the services alert system by visiting the City of Miami's official sign up at MiamiZeroWaste.com. Stay connected and never miss an update. Sign up for services alerts today. For more information about City of Miami Solid Waste Services, visit MiamiZeroWaste.com or contact 311.

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Illegal dumping is a real issue here in the City of Miami. Reporting incidents of illegal dumping is vital to addressing the issue promptly. Residents can report such incidents by dialing 9-1-1 for in-act and 3-1-1 for after-the-act dumping by submitting a report on our official website MiamiZeroWaste.com. under the Let's Get Rid of Illegal Dumping tab. Your cooperation is crucial in maintaining the well-being of our community and environment. Illegal dumping can also be reported by Crime Stoppers at 305-471-8477. There is a $500 reward for reports that result in citation or arrest. By working together, we can create a cleaner, healthier, and more sustainable Miami for our residents.

We started a month ago because our people wanted a store, a cowboy with their leather items, something different, unique. So we decided to open here in the heart of Miami. We started in Homestead, and we started actually with my dad. In our community, we're asking for more cowboy hats, different items. They love the culture, they love the Western. Even though we're in a city, they want to keep that Western where they remind them of back home. So that's why people ask us, you know, like, oh, why you guys don't open one in Miami? And we try to bring a little bit of everything, hats, buckles, belts, you name it. That's how the idea came along. All pure leather. Most of the items and the hats, you had different type of hats. From kids' hats all the way to, you name it, three $500 hats. We got two beautiful kids. We love them. She's my power. You know, you feel down, you need your partner to push you up. So she be my wall all the way through. I've been living here for more than 20 years. This is the heart of Miami where I'm at right now in the middle. We wanna grow, but Miami's my home.

We want to hear from you. Help us improve your City of Miami trolley system. Your feedback guides the future of the Trolley Master Plan. Find the survey on our webpage. Ride for free, track your ride, and start exploring Miami.

The Fit City Challenge is ready to roll right here in January. It helps everybody in the city of Miami, all our employees, get started on some New Year's resolution, but most important, that we're a city that wants people to take care of themselves. Our health matters, our wellness matters, and getting out there, whether you're running or walking today, it's all part of starting 2026 with you in mind, your health in mind, too.

I'm so honored to have sponsored this. This is our third year. I'm energized. I just finished a 5K and I love getting together with the city employees. They are the real public servants and a fit city, a healthy city provides excellent service.

Had a great time participating in Chairwoman Christine King's Fit City Challenge 5K. Today's the first day of a month-long adventure. We need to make sure to get as much exercise as we can on a regular basis. We spend a lot of time being a little more sedentary than we should be, so it's important to get out there. Let's all get healthy.

This is a great event coming from Fire Rescue. We have a special interest in this event because we know that prevention is always the best way to fight any disease and nothing is better than taking care of yourself and eating right, exercising. And this is a great time for us as employees as well to just join together and have a great time together and celebrate our health.

We're just trying to get our city workforce out there and doing a little exercise and take advantage of the new year to make better decisions when it comes to your health. I mean, we're proud to participate and support on behalf of the police department.

I am so super excited to be out here today. So many of us are, as we're getting older, you know, we just have to be more conscious with our health. So this is a great stress reliever to just walk it out, sleep better, feel better.

The weather was perfect, not sunny, it was cold, and I love it. It means a lot because if you're fit and you're healthy, you can live longer and better.

I'm a big proponent of health and fitness. The more opportunities we have to promote that, the better. I'm just grateful to be a part of the city and be able to participate in this 5K.

We want to hear from you. Help us improve the trolley system in the city of Miami. Your opinion will guide the future of the master plan of it. Find the survey on our website. Travel for free. Follow your journey in real time and start exploring everything Miami has to offer.

Miami is the third major city in the U.S. to adapt this Smart Loading Zone technology. This will make for safer roads for drivers and pedestrians, save time and fuel. It will help local businesses get their deliveries, all while keeping traffic moving. It is a win for residents and a win for businesses.

After a long time coming, we have Circuit, which is now going to be available for residents of Coconut Grove. It's going to be five vehicles. Two are going to be gens, and three are going to be large VW buses. And they're going to be able to take you door to door anywhere within Coconut Grove. And it'll also take you to the metro stations for people that work here in the Grove and take the metro to get into town and don't have a vehicle. It'll take them that last mile to get them to their business within the Grove.

And this is an on-demand service. It's really important that you download the application. That means you can get anywhere in the Grove. You just call in. It's free for seniors, 65 plus. It has three months free for everyone. After that there's a small fee, maybe two dollars. This comes through District 2 funding and it's part of our money that comes from the tax we collect for transportation in the county. So we want you to know this has been two years in the making and we're incredibly happy that we're here and people will be able to use it now.

the ribbon-cutting for Southwest 32nd Avenue and 2nd Street. Part of the project also addressed sidewalk roadway reconstruction, the driveways, and drainage to resolve flooding in the area, which is actually part of a larger project in the Auburn Hill area.

Neighbors in the area had said the roadway really needs to be repaved, been torn up for a long time. And there's a lot of speeding on 32nd Avenue. So we went ahead and we did a raised intersection. So you've got beautiful new roadways behind us. You've got paved brick walkways. You've got things that slow you down and keep the street looking beautiful. And residents could not be happier.

Attention, City of Miami residents. Are you looking for a great place to celebrate a birthday or host a fun outdoor activity? Look no further than the City of Miami's parks. With plenty of green space and beautiful amenities, our parks are the perfect venue for any occasion. To reserve a park for your events, simply visit the City of Miami website, type reserve a park in the search bar, and follow the instructions which include selecting the park of your choice, checking the calendar to make sure the park is available on your preferred date, filling out the reservation form, and paying the reservation fee. Please remember, it's important to keep our parks clean and beautiful for everyone to enjoy. We'll see you at your next event at one of the beautiful parks in the Magic City.

A parent's role in quality childcare is vital. By participating in daily, age-appropriate activities, children develop essential skills, build independence, and self-respect. Many childcare programs will have various features, but only you can decide what is most important for your family. When choosing child care, look for a safe and nurturing environment with required supervision that provides healthy, social, and educational experiences. Look for one that has a range of activities, caring teachers and staff, and a safe, clean environment. And make sure the child care you choose is properly licensed or registered with the Florida Department of Children and Families. You know your child best. Trust your strong mom instincts and your ability to make the best decisions.

Thank you. you Thank you. you

Lawrence, I think we're okay. Are we going to stand and pledge allegiance?

Let's stand for the Pledge of Allegiance.

Roll call, Board Member Cristina Cuevo. Board Member Nelson Delgado. Board Member Maria Napolis. Present. Board Member Gary Feinberg. Here. Board Member Juan Valadez. Board Member Jacqueline Roach. Board Member Odalis Deyuri. Board Member Denise Wallace. Here. Welcome. Thank you. Vice Chair Olga Granda.

Here.

Board Member Patrick Seale Suarez. We do not have Chrome.

Okay. So... We can't do anything, but we can ask you for reports, or what is it that is a workshop? Sorry.

So usually when this happens, we usually workshop items on the agenda. So we can talk about some things here. You just can't take action.

OK. Got it.

Is the letter from Francisco, is that public? That is public. Is that public record?

Yes.

Can we see that?

Yes, it is. I believe you guys got copies of it at your last meeting, and it was attached to the agenda. That last meeting, okay.

Right, which was not the March, it was the February, right?

It was the March meeting. Sorry, it was March, not April, right? April was canceled. It was the March meeting. They're also uploaded to the record, and so they're attached on the Agenda Hub as part of the record.

Are you able to share with us any information about Francisco's removal?

The commission, I mean, there have been lots of changes to boards and commissions, and so they made changes to PSAB and AIPP at that commission meeting, and so There's also been, of course, we have new administration as well as new commissioners, and so there's just changes going on. Okay.

So his removal was based on a commission meeting?

Yes. He was at large.

Okay. Thank you.

So we need to now vote in a new chair. All right. That was part of tonight.

Right. We won't be able to do that tonight because you can't take action on any item, but yes.

But Olga takes over in the interim.

Olga will be serving as chair until a new chair is elected. Until we elect somebody.

Can you share why the March meeting was canceled? Or no, the April meeting was canceled? Was it just because there was nothing to take action on?

I don't believe we had any action items at that time. There was no, the PAC meeting for two of the items was canceled, and so there weren't any additional items.

Item number eight, didn't we vote in favor of that?

Item number eight is being brought back to the board. As you may recall, the item was brought before the board for a donation. At the time, there were changes to the, funding sources for the artwork. So the board voted to approve the actual artwork to allow the artist to initiate the art piece. And then it was requested that the item be brought back before the board for the formal acceptance of the donation.

So this is, I mean, we can't vote now, but it's the acceptance of the donation, but it's the same artwork and still it has, we're not contributing funds.

It's simply being donated. Correct. It would just be accepting the donation.

Well, thank you for attending the meeting. We're sorry that we can't take action on your item and that you'll have to come back, but thank you for your time. We apologize for this.

Can we hear from the public or?

Sure. Yes.

I mean, they're here.

I mean, again, there is no record of this meeting, so none of their comments or anything will be recorded, but yes.

I'd like to hear from those that are in the audience.

We've got three people there. I believe we have members of the public present for item number eight, no? Four, the Bayfront Park Incorporators Monument.

We're just trying to stay abreast of the project as it's happening. We'll come to every meeting to... to, you know, just make sure that we just got two particular things, and I think I said it before, that each man's name and race be legible on any artwork that's been chosen. So, basically, that's our pet peeve, and we're dying to see the the contributions of the other people that were selected to do the artwork.

So the names to be included in whatever final piece?

It has the monument, how the history attached to it, the names and the race of each man, If it's not on it, then it's not really going to depict what the history of it is. So it's 344 names. Is that part of the RFP?

That has been communicated in the call to artists. The item on the agenda today is to approve three additional shortlisted artists for the project that will also be reiterated to the selected artists via staff for the incorporation of the names into the monument.

And this is item number four?

That is item number four, correct.

Can we see their submissions or not tonight?

We don't have the submissions yet. We have the next three shortlisted artists for a total of six. The board may select one as an alternate, one alternate artist. And once the list is finalized, we will go and communicate to the artist that the proposal phase can be.

But doesn't the agenda packet at least see their submission?

It's just the application. Or the application. Yeah, it's attaching to the agenda package.

Are you able to pull that up? So you can't pull it up, okay. So we can click on it in the packet in ours.

Since I'm new here, can I have some background as to what this is about, this item's about? Sorry. I said since I'm new, can I have some background as to what this item is about?

Yes. I will show the slides.

What was your name again?

My name is Keith Moore. This is my associate, Ann Marie Henry.

Ann Marie Henry. Remind me the name of your organization.

Profiles of Black Miami. Profiles of Black Miami. Black Miami.

So the project consists of a monument to the founders of the city of Miami, the 344 residents who voted for the incorporation of the city. The project will be located at Bayfront Park, which is District 2 under Commissioner Damian Pardo. The intent was to commission a permanent public artwork recognizing the founders and incorporators of the city, We have released an open call to artists and an initial list of three shortlisted artists was selected. It was brought before this board and the board felt that due to the significance of the art piece and the low number of applicants at the time, it would be worth re-releasing the open call. So that was done. via a new platform the division is using called CodaWorks. We received then 102 extra additional applicants. From there, the professional advisory committee reviewed the applications and selected three additional shortlisted artists to participate in the proposal stage. And then here are some images of the location. So it would be very close to the Noguchi Fountain, directly across from the war monument. So here are some images of the approach to the site. It would be visible from the main axis from Flagler ending up with the terminating vista of the fountain in the back. And this is a timeline of the overall project.

Can you remind me of the budget of this? Because I remember that we expressed concern that we felt it was low in comparison to the scale of the war monument.

I believe the budget was $210,000.

Have additional funds been asked for or requested? No.

And that number, because since this is not attached to a project, to a development project, where does that number come from?

So $100,000 is coming from the Bayfront Trust, and the rest is coming from the Parks Department.

Yeah, because one of the things we discussed was one of the applicants had a, their idea was rendering it in bronze, and there was no way that you'd be able to do a bronze monument with that budget.

I think it was a little bit preliminary. I know artists like to submit renderings at the application, but the real proposals come in once they have been shortlisted and they can actually go through the allocated funds and figure out what can be proposed. So those breakdowns will be provided to us once those proposals are received.

And is there a source of additional funding?

Our funds are tied to the capital improvement projects in the trust, so we have not heard.

So we do occasionally have projects that are very small in nature. We end up with $500 payments. But at this time, none of those, we don't have enough in any one district to be able to allocate toward more toward this project, or what would be in District 2's district.

And previously, we had mentioned, we had brought up that the city administration building has such a huge budget for a single location. We had asked if there's any opportunity to shift some funds from there, or is that not allowed? That money has to be, because it's that project, it has to be on site.

So if there are additional funds that are left over out of that project, so let's say there is 1.5%, it equals X amount of dollars. If for some reason the art only ends up costing 1.3%, then those Miami 21 lays out that you guys can provide for the reallocation of any leftover funds. They would have to pay that remaining into the trust and you can allocate that.

And it would have to be after the whole project is completed. So we're talking about a few years from now. Or at least a year or two.

I remember on the Marjory Stoneman Douglas Pavilion in Peacock Park, I think the pad alone was 30,000. I believe so. Concrete pad that the thing sat on. So I just don't see how you could do this founder's monument for 200,000. I mean, something that's permanent, that's worthy of this event, it just doesn't make sense.

Do you have the image of the map with the scale of the war monument that's right across from it?

It's very small. I'm going to try to zoom in.

Excuse me. Even though we don't have a quorum, can we review the new artists that proposed or not today?

We can show you the list.

Uh-huh.

I have a question while you're looking for that. I know that for District 2, and I see that this is in District 2, Commissioner Pardo did get some monies for parks at the last city hall, at the last commission meeting. Is that earmarked, is any of that earmarked towards this project? Or do you know, or is it too early to tell?

So again, the 1.5% is per project, so it'll be tied to whatever types of improvements they do in those parks. I don't believe any of the money that he got was for Bayfront Trust Park. So they were for other parks in his district, and so the 1.5% will be tied to those specific projects. One of the things that we don't have in our guidelines or in the code, and Indra and I talk about it a lot, is how we reallocate funds. There's no instruction within our, master plan or our program guidelines that tell us what we should be doing when we need to reallocate those funds or what we do with these small amounts of funds that we get. So for example, we had dock repair in district one and I think the total of the 1.5% was like $1,500. So yes, that $1,500 then gets broken down into five different buckets. And so the art portion of it only ends up being $750. Or actually, I think it ends up being like $900. We're not going to do art for $900, but how do we begin to accumulate all of those into a project? I am, I'll go ahead and share this now since we're kind of, we're workshopping. We were able to, we have entered into an agreement with DPZ and with Barbara Goldstein and her consulting business out of California to do the Art in Public Places Master Plan. And so we're very excited. We'll start kicking that off relatively soon. And that has an 18 month timeline. So out of that, that's one of the things that we'll be looking for is how do we look at the allocation of our trust dollars? What do we do with those small amounts? The master plan will also begin to tell us where we should put those small amounts and whether that's district-based or city-wide based. Because I imagine that there will be some pieces that come out of that that are large international pieces of art or large iconic art that are not district-based, but are city-based, and we'll have to all kind of, we'll have to allocate money toward that. So we're really excited to be starting, to start that project off. And again, we expect that to take 18 to, we have 18 months is what our scope of work says. So that's really exciting in terms of getting kind of those program guidelines and a master plan that's specific to Miami to guide us.

Can we see the three submissions?

So this is the first artist, MGA Sculpture Studio. examples of their past work. This is artist number two, Kaiser Corp. They have relevant strength in narrative-driven visual language with accessible layer imagery. Their experience includes public-facing design, community workshops, and cultural identity projects. And here are some other examples of their work. Third artist, Gordon Huther and Partners. They've worked on several public art commissions and have experience with complex fabrication requirements. Also, they have experience in airports and other civic facilities and memorial context. This is an image of past work. So as you can see, this artist group works with typography as well. So the PAC felt all three artists were very strong. The guidelines, our master plan guidelines, say that the board may choose up to five artists. The PAC didn't recommend three additional artists. So it's up to the board to select that alternate artist for the project.

Say that again? Because there can only be... five according to the master plan we may have five it's five and an alternate yeah it will be five from these we have to choose who will be the alternate yes are we able to review the previous ones or those are locked in um did a motion you did motion to accept those are those three so you would have to do a motion to reconsider that and then okay so at the next meeting we could look at all of them and if we want to we just make two motions and we could Make somebody the alternate, okay. So I would just say, for next meeting, if you could have all of them so that we can see them all in one shot. We will bring all six. Yeah, especially since we have new members.

Would these proposals are for the Bayfront Park call?

Yes. These are not proposals yet. These are just applications.

Oh, just applications.

Yes.

Some of these aren't... It seems to me for indoors.

These are the images the artist chose as part of the application. I think there's a mixture of indoor and outdoor. Oh, God. The call to artists is very specific about being able to create in, given the Miami weather conditions. So we did spell out the, obviously, the... the sun exposure, exposure to salt from the bay, so that is listed in the call to artists as well.

So the call for artists is still as the original, but outdoor, all right.

Well, again, thank you for coming, and we hope to be able to move on this next month.

All right, thank you.

Thank you.

Thank you.

Thank you. Is there anybody else in that public?

We have an artist for Kennedy Park, Sebastian. Would you like to come up? Hello.

Hello. My name is Sebastian Duncan-Portuando, and I am an artist being considered for the Kennedy Park project on the new bathroom pavilion. My understanding is that I was the runner-up and that there's a conversation about moving to me as the option for this park. And I'm not sure if you're familiar with my submissions. I'm a stained glass artist. I grew up here in Coconut Grove. I grew up three blocks away from Kennedy Park. So I grew up... Walking there and playing in the park with my family and my brothers and sisters, it would be a real honor to do this work. I go to the park all the time. My work is also kind of significantly located in Coconut Grove. This is my family home right here, which is three blocks away. It has a mosaic featuring native birds from South Florida who use Florida as a land bridge to travel across the Americas. A lot of neighbors walk through the neighborhood, bring their dogs past the house, and it's become kind of an iconic element of our Coconut Grove neighborhood, which is right off of 22nd Avenue and Tigertail. And another iconic artwork that I've done is a rose window for Plymouth Church up here on Main Highway. It's based off of the flamboyant flower. That's a stained glass window. I don't think it's in this presentation because I'm proposing mosaics. And so thinking about the identity of Coconut Grove, my proposal features nature as the iconic imagery, just an abstraction of nature. I adjusted my designs, if we can go back to the last slide, When I was re-approached for this project, I learned that you all liked my third option the best, which had both sides of the bathroom pavilion with full mosaic artwork. This time, I integrated greens into the blue. So on the left-hand side, it's as if you're looking off into the bay and you see the mangrove islands under the sun. And then on the right-hand side, I'm thinking about that river that goes into Kennedy Park and looking at a river in the midst of mangroves with a moon. It would all be made out of stained glass. The moon and the sun would be made out of gold smalti, which is produced in Venice and Mexico. It's 24-karat gold that's sandwiched between glass, and it's what they used to decorate the ceilings of cathedrals in Europe and throughout the United States as well. So it would be yellow gold for the sun and then white gold for the moon. And I relied on this abstraction of nature as both a way of creating kind of an elegant look for like the new grove that I kind of see around me and Also, to reflect the possibilities within the budget, because the budget is, for a project of this scale, $20,000. It's a lot of area to cover. So using abstract glass pieces makes more sense for that. I did another project with the city at the Gold Star Family Memorial Park. These are images of it. And as you can see, for that one, they were smaller panels. And I was able to do highly rendered stained glass mosaic with the flag and poppy flowers, as well as the houses of the surrounding Silver Bluff neighborhood to symbolize an idea of family or home. So I came to answer any questions you all might have about what we proposed or I guess where we are in this process.

I'm happy to see you. So welcome and thank you for being open to revisiting this proposal because I know this was, I don't know, over a year ago or so that the original RFP went out. And I'm happy to have somebody who's so local, specifically local to the area. So I'm sorry that we can't make a motion today, but hopefully we will next month. But I'm happy to have this project. And I'm the district two rep, so in particular, this is my district. So I'm happy we're moving.

I'm very passionate about the possibility of doing this project. So when it's ready, I'll be ready.

Gold Star Park is great. Thank you. Really successful project. Thank you very much. So I'm sure what you do at Kennedy will be as great. Thanks.

I am familiar with your work. It's very, very professional. Thank you for your presentation. Thank you very much.

I did want to emphasize that the PAC was very supportive of Sebastian's submittal at both PAC meetings. Initially, when the finalist was being selected, it was a tough decision. They really liked the fact that Sebastian is a local artist and the craftsmanship behind his work. And at the PAC meeting we had in April, they were very supportive of Sebastian as the finalist for the project as well.

Well, thank you again.

So Indra, I do want to ask though, you know, just is there anything that we learned from the falling through of the past project that can be applied to like future RFPs to try to avoid this situation? Sivan is laughing.

I don't have a poker face ever, by the way.

Or was it bad luck, or is there something that we could have tried to anticipate in selecting?

I think it's a little bit of bad luck. So I think that it's important when we have international artists, most of our international artists are either represented by a gallery or by some type of manager. And so it's very important to have that as an established practice. And I think that that's probably one thing that we can begin putting into our call to artists to say, you know, if you are an international artist, you know, you need to have some type of local representation, whether that's either through an already established LLC, an attorney, a local gallery, or a gallery in the United States, or a manager, because that's really, in this circumstance, that's where things really broke down. It's because...

The artist is an international artist based in Mexico. And to reply to Olga before I continue, we have now, in our new call to artists, we have been very specific about international artists having representation in the US to avoid this from happening. He was, yes, it was, the artist was Aldo Coronel. That's correct. So this was a previous proposal. So at the stage of finalizing the agreement, we requested, we've been in communications with the artist requesting documentation on vendor information, insurance information, LLC. The artist was unable to provide that. gave a lot of chances. I know the project is overdue two years now, so we felt it was better to proceed with the next artist. We did consult legal, we consulted risk management, and with the documentation he was providing us, it was impossible to proceed. Record.

Do we want to look at any of the other projects that are pending, or do we want to just go ahead and see them when we can make a... push them down to next time. I guess, Indra, though, if you could update us on the projects. I guess we have discussion item three, which is city administration building, which had the open call.

You could update us on that. Yes. So the open call received 336 applications.

Go back to the previous slide.

Sorry. Thank you. That's really good response.

Discussion item three.

A total of 336 artists applied to the open call. The open call was closed on March 4th. PAC members completed round one review, which is the initial screening phase. This phase is basic criteria. Would the artist be suitable? Has the application met the requirements listed on the open call? The next phase will consist of criteria-based evaluations tailored to specific sites.

So you have broken down the project into different sites and the PAC will evaluate per site?

Correct. Yes. So there will be round 2A for the terrazzo flooring, round 2B for the suspended artwork. So it's being broken down by site.

And you don't have that for us to see what those sites are?

No, that voting has not. I have the sites. I'll show you the sites.

I think that the response is pretty good.

Yeah, the response was great. So here are the main sites, the main entrance plaza floor artwork, the west entrance plaza floor artwork, the main entrance seating bollards, the playground fence, west entrance fence, fence and the interior atrium suspended artwork. Here are the unified artistic goals per the call to artists. So we do want to focus on some areas like the terrazzo. We would like to afford the opportunity to local artists to engage in that area.

Why specifically that one?

Because it's the greeting. It's where constituents or people are being greeted into the buildings, the two main approaches into the buildings.

Is there a breakdown of budget in these locations or right now it's just like those are the locations and everyone will have five artists requested to give a proposal?

There is a preliminary breakdown of the budget but until the artists have been filtered by site the final allocations haven't been set given the our work being featured in the site.

But that division of funds will happen, your office will decide that. That's not something that will come before us.

Right. So we're working in conjunction with the contractor and with the architect. And so remember that we also included this into, we included the city administration into the MFP overall master plan. And so as part of that, part of it will end up being worked into that master plan as well. And so when we did that, when they entered into that and the way that that was negotiated, there are funds that come in for administration and historic preservation. And then that required them to reallocate some of their funding. So there actually ends up being And they end up having, because of the way that everything breaks down, they end up actually having more per art. So the sites that you're seeing were picked in working with the architect and the contractor. And so they're looking at those numbers, and then we also have to make sure that we're not paying for things like, you have to have a floor. There is a cost for that floor no matter what. And so we're making sure that also that we're only paying for the delta. So we're only paying for the actual artwork and not things that should actually happen. So we're still working through finalizing those numbers as of right now. But I think we're getting pretty close to having a final amount.

This is outside. Go back to the bollards. Those are outside?

Yes, these are exterior. So they would be...

I feel this is a very interesting project because it has different opportunities for their local artists as sculptors. It's a very good opportunity.

And these are the sites being identified for integration in the architectural components of the building. There will be other opportunities inside to add additional artwork.

So the entire budget will not be spent on these six items? You're saying there's additional?

I think whatever remains from these items could be allocated for the interior of the building. Maybe portraits or... This is site four. This is the larger fence, the west entrance fence. And the two opportunities for interior atrium suspended artwork.

Two questions about the applicants. So of the 336, do you know how many local artists applied?

We can get that number. We have a column to, we did ask in the submittal, yeah.

That and my other question would be, because they're such different projects, right? Like, was it skewed, like more people want to do the fence, more people want to do the suspended flooring, or are they pretty evenly distributed?

Well, so a lot of them applied to multiple opportunities, but I can pull the metrics for the selected, for the preferred sites.

So 336, but that's still individual artists, so even if somebody applied for three things, they're still counting, you're counting them as one?

So they had the option to select what size they're interested in within the application.

But 336 is still individuals. Correct. Not individuals.

Yes. Great.

I think the artist call, if I'm not mistaken, applies for the iron fence as an ornamental and some outside seating and some sculptures, hanging sculptures. So one artist can apply for the three different, that's good, that's excellent.

So where are we, what's next? So what's the next step in the process?

Oh, the next step is for the PAC to continue narrowing down the applications. We have now split them up into the sites. So now they're going to start the voting rounds per site. We had one initial round, which was to do the qualifying round, and then it's being split up into the sites. After that, the shortlisted artists will be selected. and they will start creating proposals for each site. Well, we have to approve the short list, right?

I think we approved the final list.

So, We administer the call to artist process and the selection process, and then we coordinate the submission of the recommended artist for review and approval by you. And I know that at our last meeting you guys had asked, because there is no process for this within our program guidelines. So as you're aware, our program is based off of the county's program. The county does have very specific standards or program guidelines for this. And so I did draft program guidelines for us to follow. And so that is the counties, the way that the county handles these things.

Right, but don't we always approve the shortlist? Isn't that like what we were just talking about for the last one?

So that's if it is coming straight from the trust. Right, so that's if the money is allocated to the trust and you're allocating money from the trust, that is that process. This process is a different process because it's being done by a private entity that is doing the art and entering into the contract with the artist based on that private entity.

Okay, but I thought that they had asked you to do the- Right, which is what we're doing, yes. but we're not approving the shortlist? Is that what you're telling me?

So I think that you approve the finalist in this case.

Only the finalist.

Yes.

So PAC is going to reduce it. They're going to choose the shortlist, and then they're going to choose the finalist as well. So we will not see any proposals until the final step. And that's because this money process is different than in our other projects.

And remember, we're also trying to wrap this into our master plan process. So there may be some overlap there. We anticipate there being overlap between the process that the administration building is going through and trying to keep them on track, as well as what we're going through with our overall master plan. So depending on how everything lines up, you may actually end up seeing a shortlist.

Okay, so I know that I understand that we are not in this process given authority to choose the shortlist, but I think we would all appreciate it if just like we're just seeing this and even though we can't take an action, if you could bring the shortlist.

So I think we can do that.

Yeah, I think what's a little bit confusing to us, or at least to me in this, is that then the PAC has more authority in this situation than we do, and we're the appointed positions.

Final approving body.

Right, we're the final approving body, but we are also the ones who were appointed by commissioners. So whereas the PAC are people that are not, right?

Just an observation. I mean, ultimately, the county's program does give, the county's program as well gives a lot of power to the PAC. In fact, the PAC is required, it's the only entity that is required by the county for other municipalities to have if they have a public art program. And so because our program is mirrored basically after theirs, their public art board manages their trust and their trust fund. And so that's kind of what ours is mirroring as well. And the way ours was set up originally as well is that the public art board here was meant to take duties as assigned by commission so that these items didn't have to go to commission, but then also to allocate and manage funds being spent on art out of the trust.

I understand.

We'd love to see it. We will bring back the shortlisted items and provide you an update with the proposals as well.

Thank you. I guess the last discussion item is Miami Freedom Park.

Miami Freedom Park. We have a couple of updates. The developer has engaged public art consultants via partnership and Todd Bressie have been selected as the consultants to develop the Miami Freedom Park master plan. We had the first kickoff meeting for the master plan. The next phase includes engagement with the steering committee and broader community outreach. To date, we have over a million dollars collected into the public art trust fund. And the total current for our allocation is around $6 million, 6.2. What? 6 million? Sorry, what? What is that number based on? Based on the building permits that come into our office.

That's not 1.5%.

It is. It's 1.5%. That is the 1.5% of whatever has already been.

That's been permitted.

Yes.

That's not totaled, though, for the project.

Yeah, as of today, yes, current. As of today.

Yes. But going forward, what are the projections, total project costs?

So it's hard to say because I mean, the whole project, the whole site, the park, the administration building, the stadium, the tenants, everything is meant to be built out over the course of a decade, right? So we, I mean, the initial, I think, contribution for the whole park or the total is a $2 billion investment. Yeah. which ultimately ends up being, you know, 20 plus million in public art. Right. But we don't see that money until it all trickles in.

So it's going to be tranches then. So this is the first one, if you will. Right.

Correct. And so that's, I mean, also that's why the master plan is so important for that site because we could hit a recession tomorrow and then all of a sudden, you know, it'll slow down and suddenly a 10-year build-out becomes a 12 to 15 to 20-year build-out. But where are we putting all that money?

Right. And who are... VIA Partnership, and Todd Bressey.

These are the public art consultants. We actually had a kickoff meeting last week with them. They have experience. They were selected because they have experience in sports venues nationwide. So I think they're very qualified. They seem to be very engaged in the process, as well as finding out about the steering community, community engagement process, what current projects we have. and also integrating this MFP master plan ultimately into our citywide public art master plan.

And their fee?

Their fee is being paid by the developer.

It's not coming out of the art fund? No. Right. Separate dollars?

It's not separate dollars. It's part of their, so it's included. They ultimately have an administration fee, so it's considered part of their administration fee.

Of the art dollars. Right. So it is coming out of the art dollars.

Yes, but not out of the public art fund.

From the developer's contribution.

Correct.

And does the city have a say? Do we need a consultant?

Yes.

Well, I think we required them to do this master plan. It was part of the agreement.

In the agreement, we spelled out specific criteria that they had to meet. in order to qualify as a consultant. So they had to have experience in sports complexes, they had to have experience in public art, so this could not just, it could not just be a consultant that, you know, hey, my friend likes art, and we're gonna get them to do it. They had to have actual experience and qualifications.

And there were a few applicants?

The agreement with MFP allowed them to choose and to finalize the agreement with the consultant, and so This is who MFP has chosen. We can send around via partnership their, I think they sent a packet of information, and then Todd Bressie also sent a resume. And so my understanding is that they have worked together in the past before. This is not the first time they've worked together. With the developer. No, with each other. With each other. They have never worked with this developer before, to my knowledge. They've never worked with anybody from MFP or associated with MFP.

Do we know their fee or?

I don't. We gave them up to an allocation within our contract, and so I don't know what their exact fee is.

So they're being paid out of the $6.2 million? Is that the idea?

Yes. We gave them up to $200,000.

So they can't exceed $200,000? Right.

Well, I mean, they can. It's not coming out of that money. Uh-huh.

two questions one will the process be the same as the city administration building where you handle the rfp and the pac narrows it down, and we give final approval, or since this is a separate developer, they will handle that part of that, and that's what the administration fee, like what you're talking about, it's them administering the RFP and that process.

Go ahead. I mean, yes. So I know, yes to all of that. So I think that's what we're going through the master planning process for. In some cases, yes, they will issue a call to artists, and they will have, they will come, and within that master plan, they will say, we recommend that you select, or you approve XY artists, We know that in other certain situations, we won't know the artist. So it may have a short list of artists that say, these are the artists that we recommend. And once you've got all the funds to be able to actually approve art in this location, we recommend that you select one from this person and that may, sometimes that may be staff. They may come back and say, it's gonna be based on individual areas and individual art. We're so early in the process, I can't tell you how that will end up.

So we don't, we basically, the master plan is going to set the process. Yes. It is not yet established.

It is not yet established.

But most probably, at least the final art will come before this part.

Oh, absolutely. Yes. The master plan will have to go to city commission, so it'll come here first for recommendation. and then it will go to the commission for final approval. Then within that master plan, it'll say what specific pieces of art have to come back here, and then for approval, for separate approval.

Okay, second question. I recall that the steering committee had specific community representatives, including somebody from this board. Yes. So is that process underway?

They were supposed to send me an email, and I didn't get an email. So we're just now starting, like I said, we just, Indra said, we just had our kickoff meeting with them, kind of, beginning to set up timeline, scope of work to make sure the scope was correct. And then we know that they have to reach out to the developer, has somebody on the steering committee. The mayor also has somebody as well. So we have not yet begun engaging in any of that yet. And that's kind of the next step.

But your office will supervise that all the list of people that they said Would be there.

And that is a minimum as well. So I think I made that pretty clear that if we wanted to add extra people to that steering committee, we could. However, that was the bare minimum. And that is written into the contract as well as a bare minimum of people that have to be included on that steering committee. We do anticipate as part of that contract as well, there are interviews. So there are private interviews that the consulting firm has to do. So that one is specifically with the commissioner One is specifically with the developer and then one is specifically with city staff. We anticipate also including somebody from the public art board in that private interview. There's also somebody that's on the steering committee. So what we'll do is we'll make those two separate people so that that way there's more input from more people from the public art board. I run into sunshine laws, but as many people as I can involve without breaking sunshine laws, I absolutely will.

Okay, thank you.

So the master plan includes the entire SAP. So it includes the park, the stadium, and the administration building. No, no. They do anticipate this being finished, and we expect to be back in front of you in October.

No. No. And the community is going to have input on that?

There is also, they have to have a community meeting that is written into the contract. Our contract with MFP is that this consultant hosts at least one community outreach meeting with the community. Or wherever is appropriate, yes.

What's the definition of community here? Is it that district or is it the city because of...

I think that it's, in this case, it's the city as a whole.

It's the city, so the announcement will be brought.

And I think if, I mean, I think as we work together with the consultant, you know, sometimes they might have, you go to these things, they might have like little maps and they're like, where are you from? So then we can see the type of input. Are we giving people more from the immediate neighborhood or from the whole city? And we can also kind of filter some of those comments as we get through some of the community outreach to see where exactly our comments and our outreach is coming from. We can track that as well.

Okay, anything else? According to the bylaw, any developer that doesn't want to go through the process of our artist call, they still have the right, as long they pay 1.5, to choose their own art or or artists do?

So if they just pay the 1.5% into the trust fund, then that is where this board has to allocate those funds for the purchase of the art. So if they choose not to just pay the 1.5% into the trust fund, then they can provide art in the equivalent of 1.5%. I think at our last meeting, we talked about the fact that we don't really have any program guidelines to outline that. The county does. It's very similar to what we've actually done in our MFP agreement. And so it requires them to pay. It allows interest staff to do a little bit of work for free. And then beyond that, if they're doing the full implementation for us to collect an administrative fee and then to also require them to begin paying into the maintenance dollars and the rest would come in as art. And so then any additional, the code then additionally allows you guys to allocate anything that's left over from that. So it's kind of a gap in our program guidelines that we have. And I can pass out what I've written after the meeting.

But there is the possibility that the developer will choose their own art and present it as what they want.

Right, and so that's the program guidelines that I've written, that I've taken from the county actually mandate that we do the call to artists at least. or have more, and so that we know that there is a proper call to artists being done. And so that's the work that we as the public art department, or the Art and Public Places Division ends up doing for free, essentially. And that's what's going, it mirrors exactly what's going on at the county.

I think from the point of business, it's an opportunity for small developers still doing business, comply with the law, and help the artist.

Is this the last slide on this?

Yes.

Is there a deadline for the 6.2 or the difference?

So that is, it has to be paid before TCU. It has to be paid at CU. It has to be paid before they get there at CU. Their certificate of use or their certificate of occupancy. So...

But, like, the stadium's already open, so there's some sort of temporary use that's happening.

I don't know that they have a TCU. They're open without a TCU. I think they used a special event permit. I could be wrong about that.

That's what I've heard. Okay, a special event. Before they get their TCU, they have to pay in a different way.

Or provide are in the equivalent amount.

Do you know if the 10 million that was allocated to parks, do you know if that was, do you know the status of that?

I think that's part of the public benefits.

No, that's a separate agreement that was approved at city commission. And they are paying, there is a payment process for that. However, because of the way that that works if I'm remembering everything correctly they're doing like a ledger and so because MFP is paying for enhancements beyond what the city wants because essentially what was going to happen is MFP was going to go put down a whole bunch of grass and we were like wait we got to do irrigation so we need to be able to do irrigation and then we want you to lay down the grass so that They created this ledger system. They redid the agreement. My understanding is there's a ledger system that basically says, okay, at this point, this is what the public art dollars are. But when we get to the end of that, they'll make a payment. That's my understanding, I think. This was a very complicated agreement that went through city commission.

But you're not talking about this. Art funds. You're talking about the park funds. Yeah.

Right, and that's all tied into that park fund. So the, yeah. I don't want to speak about an agreement that... Sorry.

Didn't the Herald do it already? Perhaps part of that, for the Founders Monument, maybe this park fund could be a source of additional funding for that.

Well, MFP would still have the opportunity to use those funds and integrate it into the site, into the SAP. If they choose not to, then the board would then have the ability to transfer those. But again, that's down the line. It doesn't align with the timeline for the incorporators.

Okay. I had emailed you, Indra, about Varick Park, and I didn't really understand the answer since that's already a A construction project that's been finalized and open to the public.

Barrick Park was an older project, many of the inherited projects. We reached out to the District 2 office about that and other projects in the district. There may be additional improvements at Varick Park.

So when you say it's an old project, it preceded the Art in Public Places rule?

No, it preceded myself. Okay. So we do have funds from Varick Park. One of the things that I did was going back to make sure that We were actually paid the public art fee for the project. We've had that issue going back in a couple of projects. So I was able to confirm that the Office of Capital Improvement paid for that.

I do have a slide.

So there is a 1.5% allocation for VARIC.

Okay. And so what's the next step?

I think you can see it here. So it's about a $79,000 total with 70% of that allocated for public art. So we're looking at locations for the integration of public art with that amount. So we're thinking... some of the walls for perhaps a mosaic, we will have to issue the open call. The commissioner also has the option to carry over these funds and allocate them towards another project in district two. So we have not heard back from them yet, but this has been communicated to them.

That seems surprising, but okay.

So it's up to him to decide whether he's going to push you to do an RFP at this price point or something at VIRIC, or he can move it, say, to, like, the Armbruster Park project or something else to make that fund bigger. Yes. That's what you're saying. Okay. So it's now on his desk and his decision. That's where we are.

We've been communicating with the District 2 office about it. Okay. Okay.

And what is your recommendation, that you try to find something that's in this price point there, or that it bolster another project?

I think the price point allows for maybe a mosaic mural at the park. It was done at Shenandoah with a similar budget, so I think in there's the possibility. So I'll come back to you with updates.

I feel like the project that we approved last week for last meeting at the senior center had a lower budget than this.

Yes, and then. So I think there's definitely the opportunity. There's opportunity, okay.

And you don't really know why this got postponed. Basically changes staff, like there's no real reason why this didn't happen earlier. Okay.

Yes. We also have additional funds coming in for this park, so I think the idea is that that may increase the total amount for the park.

Meaning more work will happen at this park? Yes. So an additional allocation, and then it's a bigger budget.

Yes.

So that's one of the reasons they asked us to pause for a second, is because they know that there's, I think there's two more projects coming at the park, and so we'll have more money to allocate.

Okay.

I'm good. Anybody else have any questions? Denise, do you have any questions on processor old things? No? Well, thank you for joining, and

Thank you for everybody who came. Thank you all.

See you next month. Oh, I guess I know we've asked you to do this many times, but if you could email Odalis and Nelson, please, and ask them to resign if they're not going to be able to come. Like, we'd really like to free up those spaces.

You've already done that.

I know, but just do it again.

You know, like, let's be consistent.

I mean, they just ignore us completely. They just ignore us.

So we did. She came like, actually she came, Odellis came to the last meeting, I think. I believe she was actually in the last meeting. No. And District 1, remind me, is who? Gabela.

Gabela.

Is Gabela, right. And we actually had the situation where his chief of staff came. He wanted to appoint Gary.

Yeah, but he didn't realize.

Yeah, if you could just reiterate to the chief of staff, you know, specifically we had the issue with their project. If they could appoint somebody who would communicate with them. Take two seats. Yeah, that would. So please, if you can do it that route, too. You know, ask him to resign, but also push District 1 to appoint somebody new.

So if District 1 comes up with a name, then that.

Yes, so unfortunately the 30-day advertisement has not yet been removed. It's been paused for reasons unknown to me. And so that has not proceeded yet to city commission. So at this point we have to work with the applicants that we received during the last 30-day notice or run another, and I can run another 30-day notice the next time, for the next time that we're able to do appointments. I was hoping that would be cleaned up and it would be much simpler, but that didn't happen.

Which are quarterly, right? All Nielsen has to do is say, remove my name, and it's done.

He can send a letter to the clerk or to the commissioner and just simply resign, and then the seat becomes vacant. But until that happens, the seat is, yeah. The seat is filled until... until they're replaced by the commissioner or removed by the commissioner. You can be removed.

It's also up to the commissioner to appoint someone to an empty seat.

But that's why I'm saying stress to their office. Can they remove him? Can they replace him?

I know District 3 has a vacancy and they have been interviewing people for the seat, so I know they're working.

Also, do you have an update on the park in Cabela's district that needed to be redone?

On the what? It'll be on your agenda next month. The one that we removed?

Yes. Do you know the status?

Yes.

Oh, Antonio Maceo.

Yes. We'll have art in front of you next month to approve.

And right now, the original's still up? As far as I know, yeah. It is?

The original's still up, yes.

And the same artist? Same artist.

Thank you. Thank you all.

We do not adjourn. Thank you Maria.