Government Efficiency & Transparency Ad Hoc Committee - Regular Meeting

INVOCATION AS PROVIDED IN RULE 5.05 (H)

ROLL CALL

PLEDGE OF ALLEGIANCE

REASONABLE OPPORTUNITY FOR THE PUBLIC TO BE HEARD AS PROVIDED IN RULE 6.06

SPECIAL PRESENTATION(S)

250253 Discussion Item Juan Carlos Bermudez, Prime Sponsor DISCUSSION ITEM REGARDING COMMITTEE ORIENTATION

2/13/2025 Presented

PUBLIC HEARING(S)

242240 Resolution Sen. Rene Garcia, Prime Sponsor Micky Steinberg, Co-Sponsor RESOLUTION DIRECTING THE COUNTY MAYOR OR COUNTY MAYOR'S DESIGNEE TO PROVIDE A WRITTEN REPORT WITHIN 90 DAYS, AND EVERY YEAR THEREAFTER, DETAILING BOTH THE OPERATIONS OF THE CONDOMINIUM SPECIAL ASSESSMENT PROGRAM AS WELL AS MEASURES BEING TAKEN TO ENSURE ACCOUNTABILITY WITH RESPECT TO THE PROGRAM

2/13/2025 Forwarded to BCC with a favorable recommendation 4 - 0

231646 Resolution Roberto J. Gonzalez, Prime Sponsor RESOLUTION DIRECTING AN INDEPENDENT EXTERNAL AUDIT OF THE MIAMI-DADE COUNTY PAYROLL SYSTEM; DIRECTING AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR'S DESIGNEE TO IMMEDIATELY RETAIN AND CONTRACT WITH AN INDEPENDENT EXTERNAL AUDITOR; DIRECTING THE COUNTY MAYOR OR COUNTY MAYOR'S DESIGNEE TO PROVIDE A REPORT TO THE BOARD WITHIN 30 DAYS DISCLOSING DETAILS OF EXTERNAL AUDIT CONTRACT; AND DIRECTING THE COUNTY MAYOR OR COUNTY MAYOR'S DESIGNEE TO PROVIDE A REPORT TO THE BOARD WITH FINDINGS AND RECOMMENDATIONS UPON COMPLETION OF AUDIT AND TO PROVIDE REQUIRED COPIES TO THE CLERK OF THE COURT

2/12/2025 Deferred 4 - 0 The Prime Sponsor is requesting deferral of this item until the April 2/12/2025 or next available Government Efficiency and Transparency Ad Hoc Committee meeting. 2/13/2025 Deferred 4 - 0

242229 Resolution Roberto J. Gonzalez, Prime Sponsor RESOLUTION ESTABLISHING COUNTY POLICY THAT IN EVERY INSTANCE PERMITTED BY LAW THE COUNTY MAYOR OR COUNTY MAYOR'S DESIGNEE SHALL ENCOURAGE THE USE OF AND ACCEPT ELECTRONIC SIGNATURES AND NOTARIZATION; FURTHER ESTABLISHING IT AS A COUNTY POLICY THAT NOTARIZATION SHALL NOT BE REQUESTED OR REQUIRED IN ANY INSTANCE IN WHICH NOTARIZATION IS NOT LEGALLY REQUIRED; AND DIRECTING THE COUNTY MAYOR OR COUNTY MAYOR'S DESIGNEE TO UPDATE COUNTY FORMS AND CONTRACTS IN ACCORDANCE WITH THE AFOREMENTIONED POLICY

2/13/2025 Forwarded to BCC with a favorable recommendation as corrected 4 - 0

242094 Resolution Raquel A. Regalado, Prime Sponsor Sen. Rene Garcia, Co-Sponsor Kionne L. McGhee, Co-Sponsor RESOLUTION DIRECTING THE COUNTY MAYOR OR COUNTY MAYOR'S DESIGNEE TO MAXIMIZE THE USE OF PIGGYBACKING OF COMPETITIVE CONTRACTS OF OTHER GOVERNMENTAL ENTITIES; DIRECTING THE COUNTY MAYOR OR COUNTY MAYOR'S DESIGNEE TO ANALYZE WHETHER THERE ARE AVAILABLE COMPETITIVELY PROCURED CONTRACTS FROM OTHER GOVERNMENTAL ENTITIES THAT CAN BE ACCESSED IN PLANNING THE PROCUREMENT OR RE-PROCUREMENT OF GOODS AND SERVICES; AND DIRECTING THE COUNTY MAYOR OR COUNTY MAYOR'S DESIGNEE TO DISCLOSE IN AWARD RECOMMENDATION NOT RECOMMENDING PIGGYBACKING DUE DILIGENCE EFFORTS AND REASONS WHY PIGGYBACKING IS NOT BEING RECOMMENDED

2/13/2025 Forwarded to BCC with a favorable recommendation 4 - 0

242093 Resolution Raquel A. Regalado, Co-Prime Sponsor Sen. Rene Garcia, Co-Prime Sponsor Juan Carlos Bermudez, Co-Prime Sponsor RESOLUTION SUPPORTING AND ESTABLISHING AS BOARD POLICY THE COUNTY MAYOR'S ESTABLISHMENT OF THE PROCUREMENT ACADEMY WHICH CONSISTS OF A MANDATORY PROCUREMENT TRAINING COURSE, OFFERED BOTH IN-PERSON AND ONLINE, ON APPLICABLE FEDERAL, STATE, AND COUNTY PROCUREMENT LAWS, AND REQUIRED REFRESHER COURSES TO BE COMPLETED AT INTERVALS TO BE RECOMMENDED BY THE COUNTY MAYOR OR COUNTY MAYOR'S DESIGNEE, FOR COUNTY EMPLOYEES IDENTIFIED BY THE COUNTY MAYOR OR COUNTY MAYOR'S DESIGNEE THROUGH COUNTY DEPARTMENTS THAT ARE INVOLVED IN COUNTY PROCUREMENT AND THE BIDDING PROCESS; DIRECTING THE COUNTY MAYOR OR COUNTY MAYOR'S DESIGNEE TO MAKE THE COUNTY'S PROCUREMENT ACADEMY COURSE AND REFRESHER COURSES AVAILABLE TO OTHER LOCAL GOVERNMENTS PURSUANT TO INTERLOCAL AGREEMENTS WHICH SHALL COMPENSATE MIAMI-DADE COUNTY FOR PROVIDING SUCH COURSES; AND TO PROVIDE WRITTEN REPORTS TO THE BOARD

2/13/2025 Amended

242162 Resolution Raquel A. Regalado, Co-Prime Sponsor Sen. Rene Garcia, Co-Prime Sponsor Juan Carlos Bermudez, Co-Prime Sponsor RESOLUTION DIRECTING THE COMMISSION AUDITOR ON AN ANNUAL BASIS, TO CONDUCT RANDOM REVIEWS OF PREQUALIFICATION POOLS AND COMPETITIVE ADVERTISEMENTS AND AWARDS UNDER SUCH PREQUALIFICATION POOLS AND PREPARE WRITTEN REPORTS TO THE BOARD DISCLOSING RESULTS; AND DIRECTING THE COUNTY MAYOR OR COUNTY MAYOR'S DESIGNEE TO PROVIDE THE COMMISSION AUDITOR WITH ALL CONTRACTS, MARKET ANALYSIS, SOLICITATIONS AND INVOICES AS WELL AS ANY OTHER INFORMATION NECESSARY TO CONDUCT THE REVIEWS DIRECTED HEREUNDER AND TO PREPARE WRITTEN REPORTS

2/13/2025 Amended

DEPARTMENT(S)

COUNTY MAYOR

COUNTY ATTORNEY

CLERK OF THE BOARD

REPORT(S)

ADJOURNMENT