Boc - Regular Meeting

Sorry about it. And if we could all stand, we'll start with a prayer and a pledge of allegiance. Dear Lord, we thank you for today. We thank you for the opportunity to come here and serve the citizens of Miami County and we thank you for them. Lord, we thank you for the weekend that we just celebrated, but may we celebrate it daily of your sacrifice that you gave for us as we go through this meeting. Lord, we just ask for your guidance and your wisdom. In Jesus name we ask these things. Amen. Amen.

To the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Okay, welcome. This is the board of commissioners meeting. This is April 6, 2026. I'll call this meeting to order. Jim Dennison, you have a report for us.

Good morning. Got two things for you this morning. The sharp quote, we did find out that we if we sign the lease now, we will pay the interest for now and then we can get that in the budget for next year to just pay that off and we will just pay the interest for this year only. So, at this point, we have many machines that they've come and told us that they can't get toner for, they can't get parts for. I would highly recommend that you guys make a motion to allow Fred to sign the lease document so we can get that started. The numbers I didn't bring for you. I have it here if you guys want this. But, so the lease is 27.66 a month, but then we are also saving on the service. Uh, that's going down by 1,200 a month. So, it it makes sense. and we've got the money there to pay the lease for this year. Anyway, so

I move we allow president the board, chairman of the board to sign the lease for the computers. Second. There's been a motion and a second to give the chairman authority to sign the lease for the um Sharp Equipment. All in favor say I. I. Thank you very much. I will get that over to him. He said that is once he contacts them, they'll create the lease and then I think he has to bring it to you and it has to be pinned to paper. They can't do scan or docu sign. That's okay. He can't.

So the second thing I've got here for you today is Annette was asking about the card printer. So Carrie Rose has been struggling. They have a very old card printer. I think you got that already. But there you go. But what we'd like to do is use some of the leftover money in the technology budget uh to buy a new card printer. One for Carrie Up in the auditor's office, the other would be for Herb. They're both dealing with machines that are very, very old and we cannot get support for them anymore. We did look at several options and this option actually was about $1,200 off from the next cheapest option, which was Zebra. And this one, they're actually doing the training. They're actually going to do the training and give us something for the old ones. So, we would like uh someone to make a motion and approve the purchase of the two new data guard racks.

I'll make that motion to approve. Second. There's been a motion and a second to get two uh badge printers for a total of $7565, which comes with some looks like several things. I won't go through all that, but anyway, been a motion, a second. All in favor say I. I. I. Thank you very much.

Yeah, if you sign that at the bottom, I'll get that turned in so they can get those ordered today. Only other thing I have for you is with the printers all coming in, there's going to be 41 of them, I believe. Uh, we would probably need to use the assembly room in order. Is that you guys or do I need to ask the judges for permission to use that room for a few days? So, they're going to the voting starts early. Voting starts tomorrow. I Yeah, it'll be after voting, I imagine. Yeah. Yeah. As long as the judges aren't using it, we should be okay. Okay. All right. Thank you. All right, Janice, you have some bids you want to open.

Good morning. Good morning. By myself today. Oh my Jab's on vacation, so I don't have a helper. So, you'll have to bear with me a second. Guess I get a volunteer from the audience. You got a volunteer. There you go.

So, um this is opening bids and first off I need to Can everybody hear me? Okay. Y good. And and this is opening bid for let me get to it. CCMG 2026 Wall Bash Road and Paul Pike resurfacing to prove city limits. Um and keep in mind this is a possible award. It depends on I'm going to get these bids down to the state today. The the price quote and however the money whenever they run out of money then there'll be no more awards. I had four um vendors drop off awards today or excuse me bids. I'm that's all I can think about as awards. So the first one is DC construction. That's Pendleton Indiana. And actually I think I I'll go ahead and let you open that for me since you're going to be my helper. what'll happen. And what I was told today by the vendors they were dropping off other uh bids because they were that busy with this rush to the money, the 75 million. And so we're trying we're trying our hardest here.

Is that not a very good?

No. Okay. Appreciate this. Okay. So, I always have to get should be right here in the front somewhere. Bulb Bash Road and Paul Pike resurfacing project. Um 1,298,51.73. Again, DC Construction. I'll just put that back in the package. That'll help me. Memphis gave me another one. Okay, next we have Genson W Bash Indiana. I believe I have Anthony Sword here today. Is that correct?

Yeah.

Okay. From Gson 1,216,37560. Next I have Finn and Brown, Milford, Indiana. 1,447,805. Lastly, I have B paving Cookamo, Indiana 1,99,741. So it looks like they're the low bidder. Um they also, if you recall, they got the structure on uh Wbash Road. So if this goes through and everything's uh complete, then um we'll be able to coordinate with them. It'll make the project, you know, a little bit smoother. So there's that. So um we won't sign anything today. I'll send this all in, but I will review and make sure everything's in the packets that are supposed to be in the follow all the instructions.

Are you want to take those under advisement? Yes, please. Pending award. And I will make a motion to take these under adisement pending the award of the grants. Second. Then a motion and a second to take all bids under advisement pending on the award. So all in favor say I. I. I. Stay here because next

No, we're He's not here yet. Said he wouldn't be here. Okay, sir. All right. and I'll get out of your assistant if you want her to come up here. I'll So this is Tim Clark and his Amber. Oh, sorry. So, um, they are from Intac. Is that how you management group? They're ADA consultants, Title Six. So, and I'm going to let her have this seat and I'm going to step right down here.

Morning, Mr. President, account commissioners and morning commissioners. Um, yes, we've had a meeting with Janice and she had asked us to come in to sit down and talk to you guys briefly a little bit about ADA. Um, there was a little bit of chuckling at the beginning. Um, I guess one thing that I would say if he's still here was Jim, your IT guy, when he talks, he needs to use the microphones because you do have some people using the listening devices today. So, I'll make sure that that takes place when when you guys have somebody. So, we were asked to come in because, you know, somebody I told her she's not allowed to retire, but I'm not sure that's going to hold any weight with you guys. um wonderful lady that we had. She wanted us to come in and discuss with you guys a little bit about ADA and what is entailed. If I were to go into everything that we need to talk about, I would probably be here for the next three or four days or so. We're going to kind of give you a a brief synopsis about

what what we're asked to come talk about and that is the review evaluation and your updates on what you guys have for ADA at this point. There is a lot you know so but first I'm going to talk a little bit about who we are and what we do. So we're intact management group. We've been in business every 30 years. This is just um we offer different services. It's kind of ironic that you know you guys are looking at evaluation and and doing some remodeling of the courthouse. Um that's one of the things that we work with our clientele. So it's not we just don't do ADA. So a little bit of history on us within the last 30 years. So, prior to me opening the business myself, um, working for another another consulting firm, um, we started, we became owners reps before became the key term for what everybody uses today, helping you get through projects, making sure that the things are getting done correctly, getting done at the pricing that you've agreed to pay somebody because there's always change orders and the change orders are usually for more and not less. But we have found out when they are less that they give you pennies on a dollar. When it's more, it's dollar for dollar. And our job is to help when somebody gives you a deduct that you're getting back what you should get be getting back. So, we could go through this real quick, but you know, with the years of experience we have as owners rep, projects administration, and then facilities management. We're not going to go into a whole lot of that, but the reason I want to put this slide up there for you guys to see is the reason we started doing ADA in 2011 was because we do so much in buildings and that you're required to do certain things and we had more of our clientele come to us saying help us because we're not sure what we're supposed to do. So when we start talking about ADA, you know, so ADA and title six consulting is we do a lot of this and it's not just title six, it's actually title one through title six and

helping you get through all those processes. You being a title two entity, we being a title three entity, making sure that you're taking the right steps. You just open bids for CCMG. as you know um if you're not following protocol with ADA and title six you can't even apply for CCMG in the future. So um I guess with that I'm I am going to ask one question. Do you have more than 50 employees in the county or less than 50? More than 50.

So you have deadlines that are coming up pretty quick to make sure you have all this paperwork in line. Um compliance. Um, we we will help you get you reports that have to go to the state and to the DOJ if there's any of that that's necessary. Um, we we review your policies and procedures. One of the big things that we talked about when we sat down with Janice and talk was the living document. I'm going to go into that here in a second. We have a slide with that. Having workshops to help you make sure that your employees um are doing the right thing. having it the ADA etiquette handbook that they need to read and they need to sign up on. Those are the all these are a lot of the things that we're going to help you with and really fill in the gaps for what has not been happening because a lot has been happening in this county. Going back and reviewing what you guys have on the website, there's a lot of stuff there which is great because we noticed a lot of places that there's absolutely nothing. So, you guys are ahead of the game where you normally are. And I know that um well Janice, somebody else is al already doing your title six.

Correct. Well, she's within the county. She's within the county. Yeah. Her and I are doing that together. Correct.

Okay. Um we're also here if you ever get into risk, legal risk mitigation. You have your attorney, but we have represented clients as a certified ADA consultant, you know, through the University of Missouri, continuing education through the University Missouri and Great Lakes ADA. Um these are again these this is just an overview of all the things that need to be taking place from an ADA standpoint in title six. Um our our job as what she and I talked about is review evaluation and any updates and helping you through those processes and making sure that this is going to be continued going down the right path and doing the right thing. um areas of compliance that you need to really look at is your ADA coordinator has to has to have a job description and these are the things that the DOJ and the Department of Transportation are looking for. Um notice of non-discrimination procedures and policies, grievance procedures, reasonable accommodations. Two of the big things that we're seeing right now are the service animals. What you know people ask all the time is a comfort animal fall under ADA? does not, but you can make a policy that it does, but that's completely up to you guys. But service animals are service animals, not comfort animals. So,

and with that, they there would be some type of documentation with that animal. Correct.

That's correct. Yes. With the service animal or with service, there is no certification program out there. There's only, and this is one of the things that we would would be able to get into with you, is if somebody comes in here with an animal that they say is a service animal, has a vest on, um, there's only two questions you're allowed to ask them because you're not allowed to ask them what their what their disability is, you know, but there's only two questions that you can ask them. And I'm going to tell you now that there are a lot of people out there that know and understand that and they're going to bring an animal in that's not a service animal. It's a comfort animal, you know. So, and it doesn't take long to figure out what those animals are because the ones that are are very well behaved. The ones that aren't, you you pretty know, you know pretty much right away. And then in your policy for service animals, you say that you have the ability, you have the right to ask that that person to remove that animal. So, because they will people will do that. They will say it's the service animal. So,

but with a service animal that doesn't have to the vest doesn't have to say service animal. They should have they should have a vest. Yes, that is correct. So, and then OPDMD, which everybody says, what's OPDMD? It's other powerdriven mobility devices. What does that mean? What do you allow on your sidewalks? What do you allow inside your built any of the county buildings? um you come up with a policy that we would help you introduce to say this is what we allow because we see it especially in the small communities people want to drive their four-wheelers on the sidewalk that have a disability. So yeah. Oh kind of

um obviously an etiquette handbook if you don't have one we would help you put something together. employee training, which is a big thing is, you know, we should be updating any employees, new employees, um, current employees, making sure that they're following procedures with ADA, um, services, programs, activities. What does that mean? Um, do you guys have do you guys have fishing ponds? Do you have other activities that are controlled by the county that you have to have policies and procedures for all that and make sure everything is accessible? We do not

reports that go to INDOT. I know that Janice does a lot of that already. Annual goals, accomplishments, that's one of the things that they're not requiring you to do. And then um somebody and this is one question I didn't ask Janice when we were in our meeting, but somebody has to have the ADA certification training that's on staff because we we can act as your ADA coordinator, but we can't be officially your ADA coordinator because we're not on the payroll. Megan and I have I've attended the training twice and Megan did it online. She wasn't able to. So currently we're up to date on that.

So these are these are just some of the steps that we go through. So I said about living doc this is one of the things that that when we sat down and talked to Janice that we that we were we we see a lot of places don't have this and we pulled this from another client. And what this says is somebody needs to go through all your buildings and list anything and everything that's not ADA compliant. That's what this report is. So you see on there, I'll just go through the 8A um the exit signage um signage is too high. So you have to measure everything. We have to document this. Then we show in the book the 504 section of where you're going to find how to correct that issue. And this is the requirement from the DOJ. You have to give it a priority one, two, or three. Low, medium, and high. You have to give a an approximate cost of what it's going to to fix. When we put approximate cost, it's usually just the material because the clients, our clients usually come back and say we'll just let our people do that. So there's no labor in that. And you have to put on there they completed and then uh whoever was over that project, they have to initial that it was done. This is what is required every year to the state to show that you're making progress on all the things that are not compliant within your within the county. And one thing that we don't do and I know that you guys use BFNS, they do they usually do the sidewalk inventory. So we would assist them.

So we when Ken Einland was here, our engineer, he's retired. We did have a living document. It's probably still there buried in a zip file and I can maybe find it. Uh but um he's been gone for five years and we've done a lot of improvements since but I know it needs seriously it needs to update it.

That's one of the things that they do. Now one with that and we don't have a copy of this slide but talking to keys and um down at IND dot one of the things that we came up with is and you'll see the highlighted the light green. So that is with this particular client was what was updated this page in 2025. So we did we've done a color code because it makes it much easier for them at the state to flip through and see anything that was green was done in 2025 2026. We can make whatever color we want, but it makes it easier for them to when they go through it instead of sitting down trying to read everything and looking looking at dates. And that was something we got approved ourselves with Department of Transportation, Tapany Keys, who's the DOT attorney for ADA. So that's the living document. So it's nice that you have one. We just have to go back through and make sure that you know what has been done. Make sure we get all that information. And that'll go back to on the previous slide you said the document accomplishments and goals goals and accomplishments that has to go this as part of that document that has to go to the department of transportation. Yes. So when we give you any of the documents that we do they are you can edit your documents. I know there's a lot of companies out there that put it in a PDF or another format that you have to hire them to come back and do all that paperwork. we would much rather let you do that because it's a cost savings to you. And with that being said, that's part of when we go back to the owners rep. That's what we like to be able to do is work with you. And then when we get involved with programs like this, what we're seeing is three to five years, we get everybody up to speed where they're supposed to be and then we can really walk away. That that's our goal. So we don't feel like we should have to be here all the time. We will be here if you have questions, but we want to get your personnel up to speed with everything that we're not needed as

much. Our bottom line is, you know, we want to help as much as possible. We're taxpayers, too, and keep the cost down as much as possible for for the county. So proposed next steps obviously you know sitting down with you guys the you know the commissioners sitting down with council making sure everybody knows and understands what we're trying to do and the steps that we have to take to get all those things done. Evaluation of of any of your current programs, your policies and procedures that you already have in place. Make sure we don't have anything that's fallen through the cracks. develop those documents that do have not been done to this point. Um, evaluate any program services or activities that you may have to help you. And if you don't have any, that makes it that much easier. You already have the living document. And then the last thing that you know, and it's ironic that we're here today and you just open bid. One of the things that DOJ and Department of Transportation is requiring is when you accept bids, anybody that you hire has to have an ADA transition plan in the title six policy. So, if you were to hire us to do anything for you, we are to supply you with a copy of our information to show that we are following the guidelines. If you do hire us and sign a contract, we'll give you a copy of that. One of the other things that we do with a lot of other plate municipalities is we've created a document that we got approved by the Department of Transportation which we will give a to your attorney that we don't sign your contract you sorry you don't sign our contract we sign your contract my contract becomes an addendum to your contract and the contract so reads that you were going to follow ADA you're going to e verification ADA title six you're going to follow the FHWA, Federal Highway

Administration Form 1273, which is a 14-page document, and the DOJ, Department of Transportation 1205.2, which is another documentation. And basically what those documents are saying are that we as a contractor are going to follow the guidelines of ADA and title six, all title one through six. So, that's one of the things that we would like to do is we'll get a copy of this. We'll get you attorney's email address. We're going to give that to you today no matter what. But you need to start following that. So, you just open bids. One of the things that you have to be aware of is those contractors are going to do work for you have to follow those procedures. The idea behind this for DOJ and and Department of Transportation is this because when they sign your contract and follow the FHW2073, if something's not right, it's on them. It's not on you guys because that's one of the areas where you find that people start pointing fingers are. That's not what the architect or that's not what the engineer put on the drawings. We did it what they it doesn't matter. You follow you signed our contract that says you're going to follow these this format. So, it's a great idea. We're using it every place else we go and we're finding that municipalities are holding contractors to those terms and conditions. So, with that, you know, I'm just going to open this up to you guys with, you know, questions that you have for us. So, a comment would be I I am also interviewing another consultant because I knew you would want at least two consultants. uh they're not easy to find because it's a specialized field and we thank you for doing this. Um, so I am looking at another contractor as well or a consultant I should say

and I I think that we talked and we weren't in bad shape at all other than the living document needs to you know be upgraded and um some of the other things that I'm sure we have to do but um it it's getting more rigid and when he says the DOJ it's the department of justice. Some of them that you didn't know that I I don't know if you did or not. I know Mark probably did. So, it does have to come down. So, just letting you know that. Um I was very comfortable with the interview with Tim. He had I had questions. He answered them. Um he had questions for me and I felt like I gave him everything we had. So, that's all I have to say. If you want to take this under advisement, uh pending the review of the other consulting Well, later on in this meeting, we are supposed to be accepting another bid for the remodel. So, this is really late in the game of someone like you being here. How would that impact I guess they're supposed to be doing restrooms ADA and we're doing the sidewalk ADA? I don't know the difference if they do the sidewalk if it's ADA compliant or not. So like I said during this meeting we're supposed to accept a bid. So where do we go? H how do we protect ourselves I guess is asking. So from our point of view of the because you've already gone through this the steps of putting a document together for them to bid on is working with you as the construction is being done to make sure that they're doing the right thing. Um and I say that because when we because we deal with architects and engineers all the time and architects when they design anything they're going to design it to IBC

international building code or Indiana building code. Okay, Indiana's a little bit behind on that, but Indiana building code. So any discrepancies, they're always going to air on that side. Our job is to help when things are getting done. You know, if you're pouring new sidewalks, if you're doing the bathrooms before they when they're still in the middle of construction, walk in and do an evaluation and say, "This is not going to be compliant. This is why. Let us help you." Um the drawings have already been out, so you know what you're doing. but go back and review those before they start actually doing the construction to make sure that the things are are being done correctly. You know, they're on the drawing correctly, you know. So, you're opening bids today. So, yes, you are a little bit behind the eightball on that, but it's still something that you can take a look at to say, hey, before we do this, we may want to take a look at this. And is this going to change the the project itself? So just because it's supposed to be ADA, you're saying it doesn't necessarily meet ADA for their drawings.

Correct.

And then the other side of that is you're hiring your contractor that have they gone through any type of training to know that we're building a sidewalk that's going to be less than 2.08% slow. Um if it's going to be greater than that, now we have to put in a handrail. And when I say 2.08 equate and that's an average, you know, because a lot of people say, well, you know, this section is 2.2, but this is 1.75. So, we we take the measurements all the way across and make sure that it's the average on that particular footprint is less than 2.08%. So, the 2.08% is so you have you still have runoff of any type of water. So knowing and understanding that you know when you get the restrooms may knowing that you have a 60inch clearance of turning radius. Now with that being said so you know um ICC international code council is actually changing theirs. It's now going to be 66 in. ADA has not changed theirs yet, but they're saying, well, if the National Code Council changes it, so IBC accepts it, it's going to be six 66 in going to be greater than what we need anyways. So, which is going to be good, you know, and I could go back up to those other slides, but that's go back to the owners rep side of things. That's where we could help to say, you know, hey, we're getting ready to do a project, you know, can you guys spend a little bit of time, come up here, you know, give us the drawings. Can you come up here once or twice during construction to make sure it's getting done correctly? It's always much easier to fix it before you pour concrete than it is after, right?

You know, go back to that contract that we give to Mark. um if they're signing that contract that says they're going to follow FHW1273 and all that responsibility goes back onto them too. So and they're required to fix it under their cost of 90s. Brad, is it opening bids or you No, we've already opened them. You're awarding and what? Well, I didn't know if you wanted to have an ADA consultant look at those first. I I don't I don't know. I

I don't think I've seen the contract that we will sign with whoever we're awarding the bid to. So, there's still that time to put that language in that contract and have them whoever look at it just to make sure and that's where a change order might come into play if something does need to be changed. Just do a change order to address it. I guess what would what's the fee? How do you base your fee off of these type of things? We would do an hourly basis not we could do an hourly basis not to exceed.

I printed a copy of what you gave me. Um I'll go ahead and give them one each. I changed it. I put their name on there instead of mine. one more look at.

So you'll see like the first three gets price per project. um really would kind of fall into the first one, overseeing facility updates. Um facilities management would be developing maintenance programs. A third one would be reviewing documents and um invoicing. So then we got into the next two are review um county policies, handbooks, and etiquette guidelines and the ADA title six um updating from what you currently have to make sure we have everything. And we the last one would be if you were to hire us, which we have some clients that they give us so many hours up, not to exceed so many hours a month that we get called in for any little projects. um reviewing blueprints. I'm saying my old age, my age, you know, there are not blueprints anymore, but reviewing prints, um overseeing, you know, setting up maintenance contracts, reviewing the contractor invoicing because they always say they're only going to charge you 10% and that's not always the case. We have contracts with a lot of different suppliers. So, we can tell you what pricing is going to be for something and if they're overpricing you for some a particular item. Um, and then there was a blank line on there that shows, you know, if you were to come back and say, you know, hey, you know, because we understand money is a big issue and after what we saw for budgets for 2026 and we know it's going to be the same way for 2027, you know, that's where we're here to help, you know, and we're going to try to make our plan fit what you guys have and not, you know, you guys try to make your plans fit what we are offering. We want, you know, we're here to talk to you guys about how can we help, you know. So then if you go down then you'll see you know from the management standpoint the

pricing field staff and then office staff on what pricing is per hour. We'll give you a document on a monthly basis to show what it'll know what project we're working on and how many hours each of those individuals would have on the project. So, in the future, if we're doing a project like this, you just take a certain percentage of the project or you still just go hour? We just go by the hour. Okay.

And we would tell you, you know, we're going to give you like when you go back up to the price per project, we're going to give you an estimate to say we're going to spend five hours on this project. We're going to spend 25 hours on this project. And though they're always going to be not to exceed, so you would know what that fee was going to be, the maximum of that fee would be for a for a project. I have no other questions. Make a motion to take this under adisement. Second. Motion and a second to take this under advisement on the ADA. All in favor say I. I. Thank you very much.

Thank you guys very much for your time. Appreciate you. I have a question please. Would you advise Tim and I in the city council? You go to the mic, please. Okay. Tim and I are the city council. I I know you're talking about a lot of services, a lot of things like uh are you doing things right as you walk through the building? Uh the employees getting training, things like that. I I'm a little fuzzy on what actually is being ADA compliant just in in in a kind of a nutshell. to to me it's kind of fuzzy right now but I mean I don't even know what the letters mean. Okay ADA is Americans with Disabilities Act. Okay,

which was signed initially signed in 1963 and then it was signed into law in 19 May of 1990 and it's to make sure that everybody is inclusive. they can if there's any pro program services activities your facilities that anybody and everybody be can access and we'll just use the cord as our example um we'll just talk about this room right now you have the listening devices that's one of the requirements you have a ramp that gets up here so somebody that has a disability can use the ramp to get to the table I see that now

so restrooms the restrooms was a big question Because somebody that's in a wheelchair being able to get around in a restroom and use a water closet, making sure that that they're that area is big enough that they can actually get in there and transfer from a seat over to the water closet themselves. Okay, that helps a lot. Thank you. Yep.

Thank you very very much. Appreciate it. Yeah, thanks for your time. You're just in time. We're ready for you.

Commissioners sent you a text. I just Well, we received bids for um the renovation, the addition of uh ramps on Broadway to make it fully ADA accessible and some parking in the street there and then to renovate uh two spaces on the ground floor to be ADA accessible restrooms, a men's and a women's. So the presentation just before you came in, they were ADA consultants and obviously they would like us to hire them. We're a little behind eightball on that. But the question I have is where contractors will make sure that everything is ADA compliant and

up to code. Yes. Yeah. Okay. Go ahead. Yeah. So you we received bids do that and um an alternate to do demolition of the temporary walls were built in the rotunda area. So um Brown and Brown general contractors was the low bid and uh their bid their base bid was $413,400. And then we had two alternates. One was to uh the base bit included one ramp on Broadway exterior and then we took an alternate to add the second ramp which would be on both sides of that wide uh walkway and it would be perfectly symmetrical then and and accessible from both sides. And that was uh for 30 an ad of $32,700. And that if you took just alternate number one, uh the price would be $446,100. If you take alternate number two, which is the demolition of the temporary walls in the rotunda, that was for an ad of $18,000. So if you took alternate one and two, the bid would be $464,100. We do not need the the second alternate. We have a guy that's going to remove the walls. Okay. So, plumbing and everything.

That's the one question. How do we do that if he just takes down the walls but not the electrical and the plumbing? He could do that work and then you could have Brown and Brown tell you what it would cost to finish the work. and they could just give you a price at that time. Yeah. So, okay. But he's I mean, we may be able to and he may do some of the removal. I don't know about the electrical, but on the plumbing, he could probably remove fair amount of it.

Yeah. So, for him, what's left over, it should be a lot less than $1,000. Yeah. Yeah. So I think that's the way to go. Not do the alternate number two or the not do the second no the carry on. Yeah. I think we can take care of that. Thank you. If that were the case, it would be $446,100. I believe we budgeted sales or 650.

650. We budgeted 650. So we're well below that. Yeah. And then you're just going to ask Brown and from about any difference that what doesn't get completed. Okay. So you have a little bit more, right? Does that include both? Five blocks or just one? That number includes both. Both. Okay. Yep.

Excuse me. Is there a need for two sidewalks such as extra money being spent because you have it? It would be closer to the north sidewalk where there's handicap accessible. It would aesthetically look more balanced than having one and I understand that comment and I've struggled back and forth with it. I also think that when it's all said and done, I will probably be glad we did just because we we we do this once and we want to do it right. We want it to look right. It is the front picture of the courthouse. So, I guess I've landed on the side of now's the time to do it. And

yeah, if we ever decided, boy, I wish we would have done it. It'd be way better, too. It's a beautiful courthouse. Everything about this style of architecture, everything is symmetrical. Perfectly symmetrical all the way around. So, it makes sense to do it on both sides from an aesthetic point. Need a motion to accept the bid for 44646100.

Yes. 46100. Motion we accept the bid for $446,100 for the remodel of the courthousees two ADA compliant sidewalks. Go ahead. Second. Okay. Mark is should this be pending on your review of the contract? Yeah. Is that okay, Dad? Yeah. There's been a motion in a second to accept the bid from Brown and Brown for $446,100 for renovation here at courthouse pending our lawyer's review of the contract. All in favor say I. I.

I. And I apologize you didn't get that. I was paying an oversight to not send it to you. So, um, do you have Mark's email to send him the We'll get in contact. I'll get Okay. All right. Great. Thank you very much. Thank you very much, Janice. I looked down and saw Janice. Janice Sandy is Sure.

Um Sandy Chidum with the Miami County Chamber of Commerce. I know we're celebrating the 250 years and I know the city of Peru is asking the chamber and and I know they've talked with the county about doing, you know, bunting flags just showing our celebration of 250 years. So I know the chamber on the CRC building, we're putting three buntings up there. And I know on my suggestions um for the museum putting two buntings on the in on the front which is North Broadway inside the windows. Um and then with the courthouse there's several suggestions you know one putting the bunting and I left some big pictures there where we put our um our uh wreath during the holidays if we could mount the bunting the 3x8 bunting on that. And then on I know we've got a border around or I should say you know the entrance we could probably put the uh 18 and 12 inch by I'm not certain I think 18 in the vertical flags just inside there.

They were 8 ft 18 in by 8 ft.

There's several there's several sizes. We can go 10 by 20 in. We can go uh 12 by 20. You just let me know or you guys can decide what you think would be the best. And then what would really be nice is putting the brack putting brackets on your light poles which are 12. We've got all four corners and then two on at each entrance and they be the uh black powder coated brackets and then we could put flags and I know I sent just a sample of the banner flags that would be on there. Will they be banners but looking like flags. And another suggestion is if we have like a logo and we make a logo for the county or for the commissioners. I know uh Brenda kind of suggested maybe we do Miami County with the star with where crew is located. So I can you know if you're okay just work on a logo where we can put on those uh banners as well. And then you also put on your website. It's it would just be a logo promoting

branded the county. Yeah. Yes. So, they were just suggestions. I know you asked some ideas and the putting the bunting bunting where the the um wreath was. It'd be a little easier and the and trying to put something on the pillars I think would be a bit of a um a challenge. I guess that's what I was thinking on the eightfooters, but yeah. Yes, I know. We looked at it and one of the buntings that would or the vertical that would be large enough, they only have the brackets or the little grommets on the side

on one side. So that'd be difficult for one to hang and flopping around. Um that's why I was thinking of the vertical one to go just on the outside of the front entrance. easier to hang and it would look a lot nicer because you'd really have to go large for those pillars because they those pillars are huge. Yeah, they are. So, that's just my those are my suggestions.

Okay. So, just so people know, so we did start looking into this. So, we came up with the idea, well, what did they do for the bicentennial? and we had to go to the museum and start going through some pictures that they had on their computer and apparently they did nothing for the bicesentennial. Found that kind of interesting. Yeah.

But in 1949 was the 100th anniversary of the city and the courthouse was decked out. So, we had some pictures of what they did to the courthouse in 1949, which interesting enough, if any of you pay attention to the log cabin that's out here that's going to be getting removed. I believe it was sitting out front of the courthouse out here at Broadway. They were selling souvenirs. Just a little bit of history on it. But, uh, so do you do you have a paper there with prices or that didn't? Oh, never mind. Sorry.

Okay. I got Yeah, for the the punting and the vertical flags and then of course the the banners and the brackets, the price of the brackets as well. So with what we discussed earlier, it would be around $6,500 total for everything. Is that in a budget? Where would that money come from? Commissioners courthouse

courthouse. I think this 250 year is very important and I think we need to recognize it. And so I'll make a motion to accept or 6,500. Yes. Okay. I'll second. Men a motion second to um spend $6,500 for the 250th celebration of the country. All in favor say I. I. I. Thank you. Thank you for doing that.

So, next we have Do you have any more?

Yes. Um part of the ongoing opioid litigation started I don't know how many years ago. Um Miami County did join all of that. There's another um proposed settlement agreement with what they're calling remnant defendants. um basically distributors um smaller scale much less than what all the others have been for but um if we want to participate I need you to authorize me to electronically sign that part settlement participation agreement I think the total is a little over 4,000 that the county is going to get so it's not a lot but there's a percentage that it's going to be based on and it's based on how many uh of these nationwide political subdivisions join so that might change but that's what it's estimated to be right So moved.

Second. Been a motion, a second to give Mark France the authority to sign our opioid settlement. All in favor say I. I. I. What else do you have? Uh just that we are accepting the commissary report from the sheriff's department for they give this to us every March. Need a motion to accept this. Move to accept the commissary report. Second.

A motion and a second to accept commissary report from the sheriff's department. All in favor say I. I. And the minutes in April and second we have the minutes from March 16th. Move to approve the minutes from March 16th. Second a motion and a second to approve the minutes from March 16th. All in favor say I. I. I. And we have the payroll. Make a motion to approve payroll. Second.

A motion and a second to approve the payroll. All in favor say I. I need to sign this. We just need to note it. Thank you very much. Add a termin. And then we have we pay the claims or approve the payment of the claims. Second. and a motion and a second to approve the payment of the claim. All in favor say I. I. I have something.

Yeah. Um, Guardian Advocates, I spoke with uh Marcy, emailed her about attending today. It didn't look like you got put on the agenda. Do you want me to hold and wait till the 20th or it's just a quick update? Oh, you go ahead. Okay,

thank you. So, I wanted to try to do something new this year. Um, give you guys some rough numbers of how our organization helps in the counties and in the cities with the with the C1 going on and everything. Um, so I did some further investigating. Um, first I will walk you through our letter of intent on who we're serving and how we're serving individuals under guardianship. Um, right now we are actively serving um over five adult individuals as their legal guardian for guardian advocates. uh because of the resources such as group homes, nursing facilities, and assisted livingings in Miami County, we are actively serving 11 individuals total, but there are only five under Miami County guardianship. So, that's great. Um, and you guys are running second to Howard County. So, I just I mean, I appreciate your guys' resources. It really helps us in getting these individuals um the services that they need whether it's for intellectual disabilities or long-term care. Um we I do know um Peru is very notorious um the nursing facility in Peru at the at the base is very notorious for mental health um because they have the secure memory care unit and it's a behavior unit as well. So individuals who may be um experiencing a crisis, mental health crisises, they can get them kind of established and you know um we haven't seen anybody necessarily move out of there. However, um it would be appropriate if we were guardian and their mental health improved that they could go to what's called a lesser restrictive place like an assisted

living. So that's always an option. Um, we're currently working on since I did this back in January, we're currently we got uh two new referrals added onto that. So, pending cases um we have four pending guardianships. Two are actively going to court. So, that would give us a total of seven um under guardianship for Miami County. Um I just want to say thank you guys. Um we our contract will be ending this year with you guys um in 2026 for the 7500 that you guys have graciously donated to our organization for the last 3 years. Um so I would just ask that you consider us again for another contract in 2027, whatever that looks like, but I'll definitely come back and provide more updates and we can talk more about that when time gets closer to next year. Okay.

Okay. Um, if you pop over to page two, um, so I wanted to give you a typical scenario idea of the the cost that the city and the county is occurring incurring u through the individuals who have lacked capacity. Um, oftentimes we'll see a lot of wellness checks. Um, law enforcement are called to Mary's house to see how she's doing because a concerned neighbor on a regular basis. Um, so approximately each time law enforcement is called to do this service, it's anywhere from $50 to $200 gas and time. We've had some law enforcement officers go to a home where individuals don't have food, so law enforcement will go and buy them food or go to a food bank and then take them back to the individual. So, um, if they're doing that several times, adult protective services is getting called and reports are being made. Each time that service is used, it's anywhere from $300 to $800. And then, uh, due to the lack of capacity and maybe they have some hyperchondria or um, concern, constant concern about their health, especially with the mental health. Um, the ambulance use is significant. Um, we've seen cases to where individuals are using it every other day to go to the emergency room and then they're being discharged back home and they're not being admitted anywhere and it's just a continuous cycle. Um, you're looking at 1,300 to 2,800 each time the service is being provided. Now, um, the ambulance, the emergency room, and the hospital stay is for an uninsured individual. So more than likely, if the individual is lack of capacity, they're not staying up to date on providing Medicaid or Medicare with the documentation that's being requested to continue those services. So the emergency room visit is

approximately 2,00 to 3500 each time. If they're going three or four times a week, then that's adding up significantly. And then even if an individual with insurance is admitted into a hospital for a 5-day stay, typically they're running without a guardian, if they are incapacitated, they're running two or three weeks in the hospital. So insurance has stopped paying. they're sitting there for two two or three more weeks just occurring a bill that ultimately comes out of taxpayers money because they're they don't have the resources to pay that that bill. So um but just with a five five day stay I mean all that in total for one individual is approximately 18,000 to 23,000 um and we are currently serving five active guardianships which put about 100,000 um for the individuals that we're serving. Um so again your contribution 7500 um we're we're having a hard ball trying to drive mayor church into our organization and contributing as well but um we're still getting at it. You know what I mean? So um we just appreciate Miami County and we continue and look forward to serving you guys. Um, like I said, the the facilities and stuff to help us get these individuals the services they need. I wish more counties would would provide more um facilities. I think the biggest thing that we're seeing in all five of our counties is the mental health right now. So, I've tried to uh collaborate with different entities about what can we do about having a mental health provider service. I know you guys have now brought Bor County over here with with

your um acute care unit and stuff like that, but uh it almost seems like mental health is going to be long term. It's it's just like an intellectual disability and it's just like a dementia or an Alzheimer's. It's not going to go away. These individuals will eventually end up needing 24-hour care. Um facilities, long-term care facilities are not ready for that. So, um, we're just trying to figure out, I guess, the next step to that mental health and getting these individuals. So, if you guys have any ideas or I mean, we're all we're all ears.

I think the guy by the door has all those ideas. I'll meet up with him later. Well, I would like to say I really appreciate you guys. I do oversee a family member. Okay. So I understand, you know. Yes. And I really appreciate it. Well, thank you so much. It's such a blessing to be serving these individuals. I mean, they're they're from all different walks of life and not one is the same. So, it's it's like having um well, in total, we have right now 42. It's like having 42 adult children.

Yes. It it's but they're I mean to see the compassion in in these people because where their family may have you know they burnt those bridges or whatever you know we can bring that um bring that family back to them without discrimination essentially you know or yeah it's it's wonderful. So any questions or or anything for us right now? Thank you for your service. Yeah thank you. Well thank you for your your help. Well, we couldn't be doing it without you. So, take special people to do what you guys are doing. Thank you. All right. Well, have a great day. Thank you guys. Thank you. Herb, did you have anything?

Sheriff, did you have any? Just Yeah. Did you have anything for us? Okay. I'll let you two back to All right. If not, make a motion to adjurnn. Second. Been a motion, a second to adjurnn. All in favor say I. I.