Board of Commissioners Agendas and Minutes - Regular Meeting

Call to call to order the Maryland County Board of Commission from March 9th, 2026 to 6 PM meeting. Please silence your cell phones and other electronic devices. Please stand while Adam Wley gives the invitation followed by the pledge. Lord, thank you for the opportunity to come together and do the work of the county and that we will glorify and honor you in this work. ask that we keep us with a civil mind and working in unity to improve the lives and the the the livelihood of everyone in this county. In Jesus name we pray. Amen. Amen.

I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right. We'd like to adopt the agenda agenda. Have any changes to the agenda?

Yes, sir. Don's going to have two changes. I have one. Mine's very simple. If you look under the um public hearing case number PT26, it should be 04, not 044. So, just take out a four and add a zero. Any other changes?

Yes, sir. Under new business number 10, mulching head for HX85 TLOSS. Mulching head for HX85 TLOSS. And then number 11, consideration for a work session with airport authority. No other changes. Make a motion to adopt. All in favor?

Presentations? No, sir. Finance report. Miss Lacker. Yes sir. Uh commissioners on the first page are the bank balances as of this afternoon and you can also notice that there's an additional line for the 2026 blossom uh because we opened up that new bank account listed at the bottom of the page are the loss lost and tlos distributions we received for February. And on the second page, the balances for the slost account is a negative70,000 and the T- sllo balance is 1,128,000.

Matt, that's Mr. Chairman. I'd like to point out we did a work session fire district bond that's currently at 66614534. We have made that payment. We got one more interest payment for about 40,000. That'll leave about 625 into that bank account and that will be that number one more time. 666145.34 and after the be left of what like 625 somewhere around 625,000 plus whatever we get from tax commissioner as a increase command. So, we'll be close to looking at putting an RFP for that um primos fire station.

And I I know this shows the fourth quarter uh tipping fees. Do you have it on hand what the total tipping fees were for the whole year? I had someone ask me the other day, so I can Where's uh No, you don't have to do it now, but maybe it looks like it was it's according to what the IDA gave us earlier 1.739 million for the year or Yes, I think Sharp did reach out for the current tipping fees for the year, but I think that would be total that that can't be 1 point a little over 1.7 million has to be for the life of the landfield. That's 2025. That is county year 2025. Who's who?

No, that's just the county. Will only be a million. This is seven. That's just the county portion. Water and sewer has a different That's my plan. Yes. 1.7 million. County portion, correct? The 58,000 that we received four quarter was the biggest um check that we got for 2025. I can call you back to find out what it was for the uh owners who were talking. Yes, it should be on the same email that commission. It just says total tipping fees for the turkey run land turkey run landfill tipping fees 1,739,46521. We get a number to you exactly the precise number for the water.

I don't hold enough. I thought you had it in front of you and I just it it rung the bell with me. Somebody asked me last week and I told I'd get back to them. So 1.7 sounds about right. We've been getting around 400,000 a quarter and we're 500,000. Okay. The 1.7 sounds correct. That'd be great. Thank you. Department heads, we have any department heads to speak. Stevens,

I have two announcements. I'll just go ahead and get them done under department head. Just want to let the board know that we received information from the department of family and children services um in with family connections. gonna be a Mayweather child safety collaborative meeting on Tuesday, March 17th. That's 10:00 a.m. to noon at the U Mayweather County Board of Education boardroom. They're going to be information on sharing resources from DeFax, Family Connection, Resilient West, Resilient Georgia, and Handle with Care Initiative. Want to invite the board to that. Also, I received a invitation for the board. Um, it's basically the Greenville Center senior center, excuse me, would like to warmly invite the officials of the county and the city governments to join them for special coffee and donuts with seniors. It's a gathering they're going to be doing on April the 7th from 10:00 a.m. to 11:00 a.m. at the Greenville Senior Center.

Can you forward that email? Yes. Thank you. That's all for set us some comments. No, sir. Move on to minutes. Anybody have a chance to read over the minutes? There's a change. We need to correct the typo. We got a wrong last name. So, under present, I'll change that. It should be Commissioner Worley instead of Commissioner Adam Threadill. So, we'll take care of that shortage. Other than that, if you guys found anything, please let us know.

We didn't get married. The one thing I didn't check was the title. I may approach and adopt a minute. Chairman second. All in favor?

Have public hearing case number PC 26-4. request from Robert Williams to close approximately 4144 ft of Dobson Road beginning at the southern corner of 2171 Dobson Road and extending north to the corner of 969 Dobson Road. I may go into a public hearing. Second. All in favor.

Good afternoon. The building design department has received an application requesting the closure off a portion of Dobson Road. It is approximately 400 4,144 ft. Upon reviewing the submitted documentation and conducting an on-site inspection of the roadway, I understand the concerns expressed by the adjoining property owners and find that the closure of the portion of the road appears to be justified. I've also contacted each department, the road department, 911, fire department, and the sheriff's department. The only one who responded was the road department, and Brian is here to discuss that. Um upon review and observation, there are large rocks out propping along the roadway significantly difficulty for routine maintenance for the road department. The road contains steep grades that hinder proper comp compet excuse me compaction and long-term maintenance. During periods of heavy rainfall, the bridge located on this portion of the road be becomes impassible. The bridge has been evaluated by G do DOT and it's in your packets and it's been rated as SPM4 and structurally deficient. It proposes safety concerns for vehicle traffic, particularly the emergency vehicles such as fire trucks which has not accessed that bridge in many years. Affected all affected property owners would continue to have reasonable access to the properties via the remaining open portions of the roadway. Should the road be closed, it would be recommended that the closure be named North Dodson on the upper side and South Dodson on the lower side for 911 clarity. And I have both the applicant and the road department here if they have any questions.

I have a question before we go forward with it. You said that all in contacted and public works is the only one that responded. Correct. Does our ordinance not state that there must be a there's a check off list that's very specific for this from 911, sheriff's office, and all. I thought that they all had to go in and do a check off before this could be brought before public. I've I've reached out to each one of them, but no, but if they haven't, does our state that they shall. That's the only issue that I would have of moving forward in a public hearing is if it does state that those entities must do a check off and advise. Honestly, I don't know if the word shall is in that or not. I'd have to look it up. I'm pretty sure we passed it that it had to be done. I agree.

For consideration. It was a very important part of the process. Yeah. Legally. Do you remember, Nathan? I know you were here when we did it. Yeah. There was a check. That didn't mean anything. There was a check off list. We had to have it for 911, fire, EMS, all check off and see. I may be wrong. It may not be an ordinance, but I thought for some reason they pulling it up for us. I know I have to contact each one, right? And I thought they had to respond according.

Don't mean to interrupt it, but rather be safe than sorry. That's fine. The county shall request input from county sheriff's office, all public safety departments, E91 and public works, and consider any comments received from those departments in making the decision. I know it's a sher request, but if we didn't receive input, I don't know if we can really move forward. Nathan. Well, I mean, she's met the Lord, but that's the board's call. Want to move forward or not.

I mean, I haven't read what she just said would I don't know what the board intended. I'm saying straight legal interpretation, but I mean, there's no reason the board cannot continue with the fail. Hold on. Well, is you Yeah, a sh request.

Okay. And consider any comments received. Okay. So, you can continue if that's important to the board. The board can say we want to hear what the other departments have to say. It's your it's your hearing. I just wanted to make sure that we fit within what it was and it answered. Chief Stevens is not here anymore, is

what do y'all think? I hate to do this to Mr. Williams, but I would be in favor of continuing this public hearing till the next meeting and give us time to get feedback from Sheriff E911 and fire. In my opinion, it's very critical for a legal stance. I mean, I would hate to vote if we did to close the road and then come back with feedback from them that we need it open. And yes, they are our department heads and yes, they should have responded, but I do I would feel safer and more apt to hear the entire request if we had input from them. You want to do it a you said April or do you want to do March 24th would be the next meeting? March 24th. March 24th.

So, I'll put that in form of a motion. I'll second it. All in favor? Do we need to come out of public view for this? Yeah, I'm assuming that's Yeah, it is. We need to come out of it. So, I'll make a motion we come out of the public view second. I'll contact the county where continue. We don't come out of it, do we? We just Well, you that's a good point, but you can vote to continue the public hearing and then we'll and then you go on with the next matter. Yeah, I didn't think that. All right. So, scratch that. Scratch it. I press make a motion to continue. That way you don't have to readvertise. We made the motion to continue. All in favor? There we go.

There we go. Next on the list, appointments. Appointment for camera ready license for Mayweather County.

Get there. Commissioners, Commissioners, Marwood County participates in the Georgia Department of Economic Development's camera ready program. It assists film and television productions in identifying potential filming locations throughout the state. Each participating county designates a liaison who serves as the primary point of contact for the program and for film location scouts seeking information about the county. For many years, Miss Beth Neie Hadley has served as Mayor with the county's camera ready liaison and represented the county in this role. Miss Ney Hadley has expressed that since she has not served on the board of commissioners for several years, it would be more appropriate for someone currently connected with the county to serve as the the liaison moving forward. Um, the Georgia Department of Economic Development has advised that the liaison should be someone working with the county in an official capacity such as tourism, economic development, or another county related role. The liaison is responsible for communicating with the department of economic development and assisting visiting film location scouts with information about potential filming locations within the county. staff is requesting board discussion and appointment of camera ready liaison to represent Mayweather County in the Georgia Department of Economic Development's camera ready program. Um would be up to the board. I know that Vice Chairman Snson has um has interest in that role.

Make a motion to appoint Jennifer Snson. I'll second that. All in favor? You get to say that. Thank you very much. Unfinished business. Approval of grant writing proposal of Miss Terra Coat. This item was tabled from the February 24th, 2026 regular meeting. Commissioners, I request that this be tabled until March 24th meeting. I have not received an email response regarding the contract of legal revised. I make a motion to move to March 24th. Second. All in favor? Should we move on to a different grant writer?

There was a family emergency that she text me today and told me that they're at the hospital with and it's been a long drawn out process that she wasn't expecting.

Okay. Like new business number one confirm approval to close me road bridge and only allow local traffic. Commissioner staff requests approval to close Massingale Mill Road Bridge to three traffic and limit access to local traffic only until Georgia Highway 362 reopens. The bridge is rated as three tons and numerous dunk trucks and fully loaded semi-truckss have been using a causing placing additional strain on a structure that has already has a reduced weight limit and director Griffin is here to come up with a plan to stall the through traffic and only allow local traffic for the board's consideration. Good. Like I said, they are pounding that bridge to death especially with the closure of 362. just asking for permission to close it off and leave it closed until their construction is done so that they can travel back to their we would like to put up a couple gates on each end of the bridge to keep them from moving our barricades and just throwing them out in the the swamp so to speak. Make it a semi-permanent structure for them. So, if we keep close it until the construction's done, what's to keep people from still doing the same thing after we open that back up?

They're not. The the main reason is that they're using it now is because 362 is closed. It's the next available road before having to go all the way to the red light and gave you come up 109. So, it's probably 10 miles maybe. I thought about 10 miles. What to? Yeah. from get they cut up San Diego. It's just another mile up and then take a ride. Take a ride on 109 spur. But what's happening is the GPS is telling the turn. I sat out there this weekend was and then I had a homeowner's call last Thursday. Eight dump trucks loaded went across that bridge. I understand what why we want to do it. I'm in favor of doing it. I'm just curious as to if it is a safety risk. Yes. That once they're done with that construction, it still doesn't mean

the large vehicles won't go across that bridge. that point becomes an enforcement issue by the DOT or the sheriff's office which is not happening now. So we can't believe it happened then and well that's true too. So lady turned in Friday with a low boy with a trackco on the back of it truck and everything and luckily one of the homeowners out there waved her down and said where you going? She said my GPS said to go this way. He said that's a three-tonon bridge. So luckily she was able to turn back on Clark Road and go back out. So is they're just ignoring and the sign said road closed but she said my GPS said turn here. We got posted out the bar again bridge ahead they're just ignoring

but the biggest concern is you're right they're going to go down later on too but with excessive traffic with the three that bridge was condemned 10 years ago dropped the three tons. if we lose that bridge because they're working on this one. It'll take us two years to replace it. A million dollars and we'd have to drain that lake down probably to even rebuild it. So, what we're trying to do is preserve what we got there till they open up and then yes, if somebody goes through there one day with something massive and it falls in, you know, we're they they went across something they shouldn't, we have to deal with it then, but the excessive traffic is what's going to damage the bridge. So, sounds like we need a quick action now and then we need a long-term action also. You're right there.

We got we need to back revisit this quickly. Need a quick action then bullet with lighter. Yeah, we need to start looking at what it's going to take to get it up a bar. So, out of my ignorance, is this a dirt or a pave? Is there any way to put the metal beams like we have down at the wooden bridge to stop trucks from going through on each end? We're going to have to do a lot of repair and it sounds like a lot of money on that bridge anyway. So, if we can put up a structure that will stop these large trucks from being able to access or go through, can we do something like that? Sure. But here's the next question. If those big trucks take that turn, is there a place for them to turn? Nope. If the lake will both flood, that's why they got to pay attention to the signs

cuz that sounds like the only way if we put up something that's going to impede something larger going through semi-permanent because they're just going to put up barrels sign. No, but I'm saying if we put up the barrier, the metal beam barrier like we have at the bridge, it's going to stop those trucks from going through there and only allow for the small We can build those off of the the railing that's there. Probably just come straight up with eye beams, whatever width you want it to be. An average vehicle, you know, a 250 or something, but there's big, you know, a sign and a barrel and a gate is not going to do it. It's got to be something that stops them. Now, whatever whatever y'all want me to put out there,

I need to put a height restriction on it, too. That would limit some of the size that's trying to That would do it if you the weight if you, you know, lower the height restrictions on it. Yeah, that's what he's saying. We had something like the cover bridge where it's so high and so wide. It's going to be 8 foot tall probably. Cover bridge 8 foot tall and 8 foot wide probably. I don't know. I moved it in too. But it is a two-lane road. So if you do that, you'll be effectively turned into one lane road. But now you two people can't that that's a you two people can't go across that bridge at the same time. You have to stop let that person come over. That's not wide enough. Two people. Well, you have some of those big concrete things that are like 3 foot wide and

3 foot tall that what 6 foot long or something and they make them different lengths. 4T, 6T, 8T. Then you just go to Why we just going to put some of them up? You just going to have to have something that stops it cuz like I said, the sign and the gates and the barrels are not going to do it. I just put some of them up till we decide we want to make it a, you know, one lane bridge. But we got, like I say, we got to stop traffic. Can we do that at the entrance of the road so the truck can't even turn into it before we get down there and have a mess where they're off in the ditch and trying to turn around and get out of there and 50 ft. Yeah, there's there's no the signs are at the 85 now that says I'm saying they're not following the signs and they got out and moved the barriers we currently put in place over the weekend.

Put the blocks right. Yeah. Right at the entrance of the road, but nothing large can go through. Leave a 8ft gap in between so to speak. And unfortunately, if there are people who drive 18 wheelers home for work, they may have to find a different place to park. Sure. But which I don't think there's any homes on either side of the bridge right there. It's mainly just that do traffic. Yeah. Does the GPS is sending them that way. Well, I'm good with putting up the three-sided barrier at each end to stop them going through. Actually at the bridge at the bridge.

But but what do we do with the truck get there? You want it before I before so they can't even turn onto the road because once the truck gets there Oh crap. Now what does he do? Back all the way back out. I've been out there all day. There's no room to put one before they they're going to try and turn around. They're going to be in a ditch upside down. Did you put the the concrete that you were talking about at the beginning of the road? So, they can't turn down the road at all. That's what I'm saying.

The only reason suggestion Brian mentioned earlier about a gate with a lock on it. If for some reason the county did have an emergency or code enforcement needs mean not code force but public works needs to go out there, they can unlock the gate, work it, lock it back. If we had an emergency, they could unlock cuz the bridges falling in. It's just we're trying to protect it from getting damage from all the big stuff coming through because you may have your anvils and your fire trucks could be wide, but they're big they're more than the weight limit for the bridge anyway on Brian. Let me ask you this. Out of everything that we've said in your years experience of doing this, what would be a recommendation?

I'd love to put the Glocks like you said up front. Problem is you run into the state route. It's going to be really close to the state route. We can't put them up there far enough to stop them from turning in. They're going to turn in because of the state right away because they have 12 ft right there. So, we can't put them on 85. So, we'll have to recess again. Um, well, at least he's right there. We can get out. He won't be down. He won't have to back a quarter mile, right? In order to get out. And then like I said, for for your local traffic, the homeowners, you just leave that 8ft gap in between it so that they can actually come through in the cars and get home. And it doesn't impede the the people that are actually using the problem.

And we'll put reflect reflectors and all. Make sure. Okay. We'll do them up real nice. Now I have to go get some because we don't have anything around. I mean I go try to get it. That expense should fall under his approval level, right? Yes. Yes. So I'll make a motion we do what you just said in the way you said. I'll second it. I'll invite guest. Absolutely. Yes.

Number two, approval to purchase the ride and alarm for recreation. Commissioners, the recreation department is requesting approval to purchase a new riding lawnmower. Three quotes were attained consideration. One from Sun for 2026 John Deere for $14,850. Advanced power equipment for 61in Cheetah 38 horsepower for 13,899.

And advanced power equipment for 61 in Turf Tiger 2 for 38 horsepower 14,399. I asked Randy, his recommendation is a 61in turf tiger 38 horsepower from Advanced Power Equipment for 14,399 with funding out of Splass. Didn't we just buy one last year? Not a lawn mower. Thought I bought a lawn mower. We got we approved a trailer. Seemed like a lot. We thought about it. That never came back with price. Bought a gator in the trailer last year. We bought a trailer. The gator has been is not a chaser. Do you know why he prefers the turf tiger over a John Deere?

I did not. I asked him which one he was more comfortable with him. He said the tur hiking. That's gag, right? Yes. Well, I'll make a motion that we purchase the 61in tur titer tube from Advanced Power Equipment for $14,399 from Floss.

Second all I got John Deere from Texas I could bring over here. You got legally bought one. I got to get rid of it. Approval to use recreation funds in the recreation bank account to purchase fencing for baseball field at Lake M. Just give number three, Mr. Oh, dang. I checked that one off too early. Approval to remove remove landscape at Lake Mayweather for youth playfall field recreation.

Commissioners, the recreation department is requesting remove approval to remove small diameter trees and shrubs at Lake Merryweather in the area where the layout for a youth baseball field has been marked. Public works has assessed the site and confirmed that they're able to clear the necessary area to accommodate the outfield fencing for the proposed baseball field. This is property owned by the county and will need to be clear to proceed with the project. I think it is 200 ft by 30 years old and

pitches are in your packet. You guys are going to do this work. Yes. also middle a little infield bases do what we can this year. I know season's already here so there's only so much we can do like if we're going to do it in house and I'll make a motion to approve. I'll see. All in favor? Just want to make sure before we start tearing stuff up, I let Mary take it out. Use recre recreation funds in the rec recreation bank account to purchase fencing for the baseball field. Recreation

Commissioner's Recreation Department is requesting approval to use funds from the recreation bank account at United Bank to purchase either a permanent or temporary fencing for the baseball field that we just approved the landscaping for that has been outlined at Lake Merryweather. The current balance in that account is 44,4493. Not with the 44 lawnmower that we just bought out of it that came out spas.

Okay. This is out of our ocean account. So, it actually went up about $2,000, almost $2,000 than what's on the issue paper. Um, staff is currently waiting quotes from both permanent temporary fencing. At this time, staff estimate the cost between 15,000 and 20,000. This is to try to get the baseball field ready for the current baseball season. Now, at that price, that's got to be permanent fencing. That's permanent fencing. Okay. I looked at some temporary and enough to cover 300 foot. You're spending7,000 for use for it.

The other option we do have is Lake Merryweather has a balance of 146,000 in the bank account. So, we can split between the two or um we have several different funding options avail. But this will be for the 14U and then we can buy temporary fencing to bring it in softball for softball and stuff like that. I'll make a motion we approve it. Wait a minute. 15 to 20. SPLS is the other funding we could do, too. I mean, we could do a make half of it out of recreation, half of it out of SPL. I make a motion to approve with recreation funds funding the entire project. I'll second it. All in favor?

Taken care of? Approval of intergovernmental agreement IGA for development plan review permitting inspection and code enforcement town of Lono.

Commissioner staff is requesting approval to enter into a new IGA between the county and the town of Lono. This item was contingent upon the execution of the fire station lease which we now have which has now been received by the county. We have the original in-house. The anticipated volume of work associated with this agreement is not expected to have the significant impact on the current workload of planning and zoning code enforcement department legal has reviewed the IG staff recommends approval of the agreement authorization for the chairman to sign. This agreement will be for a term of one year with automatic annual renewals unless terminated by either party. I'll make a motion to approve chairman second. Third. All in favor?

Approval to reallocate T-spot fund from the E911 park and lot to road striping. Commissioner staff is requesting to allow allocation of the remaining balance from the 911 parking lot project to road striping. The parking lot for E91 was allocated 66,656. It came in just under $20,000. We're waiting on the invoice to pay it. That leaves 46,656 that we can use toward striping. We should have on a handwritten paper from director Griffin. How many miles you're looking at? 58 miles, almost 58 and a half miles at a cost of 36,585. And this will be done by two rivers.

These uh stop bars, that including the ones for the railroad tracks. We're doing those. CSX is fine with that. So those I don't know on the railroads you're going to stop bars at stop signs but not the railroad. Okay. I'll I'll reconfirm with the road I have contact. Okay. And this is 36580. We've got 466 with 10,000 left. Uh we're just reallocating funds that we've already allocated out. I'll make a motion to approve that line by staff. Second. All in favor?

Approval of courthouse roof project change order city contracting. A consideration and approval of change order number three or four annex.

Commissioners Travis is here from River City. I'll let him go through the change orders, but this is for three or four on an annex. And it's either or or we don't have to do either one if I'm right on that one. And Travis is handing out the change order log. So you can see and then the estimated contingency log. Well, we're still under our original contingency amount and that paperwork is coming to you short. So what do I do? I'll let Travis go through them. Travis, these are listed in three, three or four and then five, six, and seven. Is that my reason?

Good evening. Okay, so change order. I was asked by the architect when we were uh in the field the other day to just get a price for the annex roof uh just to see what that would be because that is not in this scope of work. So, proposed change orders three and four reflect that pricing. Number three is to install a metal seam roof at the annex. And number four is to install a 16 copper standing seam roof there. So, that's an either or number. And we can set that off to the side. We just wanted to know what that would cost. Um, plus that was before the roof issue came up. We thought we might have some contingency uh left, but we'll get to that one in just a second. Um, PCO number five is uh I I've given you the backup for these as well in your packet. We excluded uh the pointing up of the masonry up at the top coping. You've got a a stone level up top of the courthouse. And I added some pictures that we took from the scaffolding. And you can see most of the joints up there that you can't see from the ground uh need to be reordered and and thrown up. There's big gaps up there uh that were not taken into account in our original bid. Now, this is for the north and the west elevations only because that's where we've got the scaffolding right now. So I would anticipate when we get to the south and the west another change order for about the same amount. Um also I will point out as you see we're using contingency so we have not put any overhead or or profit markup on these um that are you in the contingency we're just passing the cost through and I've also given you the proposal that I got from the subcontractor as as my backup.

So I don't know if there's any discussion about that one. So are you saying you will there will be more cost because you will add the markup and or you're saying you're not doing that. It's just the pass through cost. This one's the pass through cost because we're using contingency. If you know if you want to add to the contingency then we won't mark it up at all uh for any chain or going forward. But I'm expecting another change order for the south and the east. um that is not covered because we don't have the scouting there right now. So you haven't had the opportunity to look but you should maybe this again could just let you know. Most likely will be

probably all right. If there's no discussion about that, we'll move on to proposed change order number six. This is the big one. Um, on February the 18th, we started removing the existing roof panels up on the roof. And when I was making my rounds the next morning, I looked up uh at the roof hatch and noticed that some of these slats in the roof were had given way and I could see the felt paper underneath. And so I stopped work and called the architect. We got a structural engineer involved and they came out on Friday morning and you can see I I I added a cover letter with the the uh the change order to try to explain the events that happened. Um so this first picture you can see the felt paper and then the next day you can see daylight when we took the felt paper off. So what was happening is you've got these one by slats up there or two by slats I mean that are tongue and groove that when nobody's on the roof it it you know it it doesn't really matter there's nobody walking no weight on them but as you get up there and w walk and move and uh work those slats are giving way over time especially because the structural bays up there of the structural members sometimes you've got over five feet and that's what they recommend for this and So as they're walking those those slats are giving way. And so what the structural engineer came back and recommended is that everywhere we have a bay that's over 5 ft we come back with a 2x2 2 by 12 sandwiched together to bolster that roof and then put OSB 1/2 inch OSB on top from the top side and then we'll build the roof up from there

with your half inch cover uh board below your TPO or your your metal roof as well. But um that's what's driving this. It's a very laborintensive change order because of where it's at. We've got to get those 2 wells in the attic and then uh either weld those or bolt those off to the the adjacent members. And in some cases like when you go up the roof hatch to the left is the jury deliberation room. You've got to lay in ceiling right there. There's nowhere to walk. So, we'll have to take all these slats off the roof, put the put the 2 by 12s in from the top, and then put all the tw the slats back and then put the plop. So, that's what's driving this change order uh the cost of this change order to be so high.

How much was in contingency? Originally, we had 150,000. Our first two change orders were deductive change orders. So, I gave you also that contingency log. It's the second hand out here. Uh, that shows if we approve each one without any change orders, uh, we'll still have $454 in content. Um, don't save us too much there. Now,

now the one thing I will point out because I did not have these costs for this meeting. I do not have the structural engineers cost yet. that won't be significant, but it will cause us to go over on the contingency, but I did not have that for this meeting. So, I just had brought what I had. Um, those are the only two chains that I'm aware of. Of course, when you get into a renovation project, that's why we recommend a contingency because you really don't know what you got till you get there. Um, because this was totally unforeseen with the roof. Um, but it is a structural issue. Uh and it's probably, you know, over time why caused some of the lethal issues on the third floor.

So originally had 150 and then there were savings that went back into is that what I'm seeing at 82? Yep. Right. Correct.

And so the last change order when we, you know, the original scope was to waterproof the roof, just roll a weather proofing on it. We had already approved the deduct. The first deduct was to go to the metal standing seam roof. Well, when we got up there, there was conduit on the roof for your up lights. That change order takes all that conduit out, runs it all under the attic, which is way it should have been done the first time, and and rewiring it all, and then coming up from the attic, so you won't have any conduit on your roof exposed to the elements. So basically we need to this is minus the annex roof option

right 184 just set the size. So we either need to approve additional funds of 181746 to maintain contingency or approve spending this out of contingency with no more contingency left for other option. Correct. This is change order five. Okay. Uh 5, six, and seven. I don't think we have a choice. No, we got I make a motion to to do change order 5, six, and seven from you. Second. All right. Well, I said 5, six, and seven. Five, six, and seven. You said set to the side. So,

sure. If if if you read them back out, we'll table three and four or and then we'll go through five, six, and seven to approve. Yes. Yeah. So, it's 5, six, seven out of contingency. That's what his motion will just follow through the Yeah. So, we got a motion to do five, six, and seven. He second all in favor and then we'll make a motion table. I'll put that in the form of a mot. All fight. Travis, before you hit, you mentioned if we added to the contingency, there will be no markup. Now, we're anticipating another 35,000. Do we need to increase our contingency to avoid that markup? Need to think about it. Yes.

So, that next meeting will be okay to do that. We need to do that now. I mean, two weeks, it's plenty time. Yeah. We put that on the next agenda to discuss increasing. No, it save us a little bit of money from the market cost if we have three and four in that group. Is that where a record the store off the back? I thought we just got that roof tpo metal. I believe that roof is TPO. That is in our SC. I'm talking about the copper roof at the very back. I'm calling it annex. I may be calling the wrong thing. That little structure at the back. This is on the metal. This is on the east side. Correct.

That holds the I I know we had we had them doing the work at the jail and they went up and did something on the courthouse. You're talking about court records. Yeah. Is that the same thing you're talking about? It's the only annex part. The low roof. We we just put a new TPO roof on a 60 mil TPO roof on. But behind that, you got a metal roof area. I have not been to that that area courthouse yet. And I thought that was part of the ganax. Is that the little structure by itself? The little structure in the back. Yeah, it's right on the corner. little structure when you headed towards the courthouse like the uh northeast corner of the courthouse. That's correct.

The court's office and that where the records are I think is back then. Yeah. So we'll have all that I'll share with Yes. I'll share with the same right. But I I thought when we redrew the jail we said we needed something down there. They went down and did that. I I don't know. The architect just asked me to get that price so that this roof would match the new roof on the courthouse. Okay. So, it's just something for you to think about for later, you know, as we as we're roofing the courthouse, this roof will match, right? Yeah. We want them to match. Yeah. Yeah.

All right. approval for issue RFP for LR projects. Commissioners, I don't know if we need to table this one so we can get a estimated scope for the LA projects and have staff prioritize which projects are listed during the work session and bring it back or the more we like to make a decision on issuing RFPs for a couple of rows we discussed. There's only four we discussed, right? So, we can get RFP on all four of those and then we can prioritize that. Yes. JW Dunn, Breeze, John Brown, Pigeon Creek, and Dallas Mill.

So, we can do RFP for all four of those. And then in the meantime, while we're waiting on that, we can get a prioritization from public works of which road is the most critical rate by priority. Right. Yes. I just need to know, do we want to do separate RFPs for each separate one or one RFP for all four? I separate. Uh it's probably all four going to be more than what we have in the funds, but it would be nice to know what is the rate for all four versus doing them individually because we can save money. I say put it out for all four to begin with. Alternative. Well, put it out as all four with if each company wants to bid on all four, then they can give us one price. You can

give us an individual. That's the best way to do it because some may not want to bid on everybody. So I put that form of a motion. Second all in favor straight up. Um, if we go back to these change orders, I think we left out change order to seven, right? You said seven. Make sure we got Okay. Consideration to increase credit card limit with Colony Bank.

Commissioners, our current limit with Elon Financial is 25,000. The county decided to switch to Colony Bank. We have sent in a required documents. The staffer is requesting to increase the credit line to 40,000 contingent on Colony Bank come back with that credit limit. This would managed will be managed by the county administrator and the finance director. And the reason for this request is that travel is gained so much or has increased so much um just like a Savannah trip just for a two-day. It's going to ring you $1,000. Going to ring how much about $1,000 for a two-day trip with a hotel and a conference.

25,000 don't cover stuff we're doing now. 25,000 last year when the commissioners went to the annual conference the credit card we had to send a payment overnight because we didn't have anything on the credit card. I remember having to approve that. Yeah. But so so but it was only three or four commissioners went. So that's $45,000. I mean so what kind of a balance are we carrying on the card for other other departments using it too to go to their training? So their cards are being h I mean their hotel rent daily purchase is only for emergency purchases. We oneoff vendors we don't send a check to but if it's a vendor we send a check to we send the check to them. When do we since we are budgetary board as well correct? Mhm.

When do we review that in the finance report the credit card statements budgeted under administration. It should be within that budget amount. The ordinance states that the board at at any time can change the limit. I understand that. I'm just to me it seems odd that $25,000 wouldn't suffice on a 30 to 60 day window. Maybe I'm just naive. There's been spend that much on mine. So there's been months where I've been down to $4,000 and have an overnight check. That's why we went to switch to Colony because we can take one straight to Manchester and avoid paying those $30, $40 overnight fees.

I have no problem with it. Um because I know that it does take it sometimes. I've been here a long time and yeah, we've had to take checks and overnight things many, many times for there are a lot of departments that utilize the cards. So, I have no problem with it, but I would like to get a monthly um statement maybe at the end of the month each last meeting of the month for us to get the most upto-date credit card statement with us so we can monitor too just to look at it. Yep. as part of the finance report statements used a copy of the statement. Yeah, that's the most accurate way. You can't mess that up.

Yeah. I mean, just not trying to check just to make sure we're holding within there. I'm okay with it as long as that's part of it. Favor if we get that. Yes. So, I put that in the form of a motion. I'll second it there all in five. And we'll monitor if it looks like it's going to drop to 30. William at Colin told me I can go in and monitor in the board. It can reset if if 40 is too much and it needs to be 30. We can always adjust it.

Consideration to purchase HX85 mulching head. Oh, the motion head for the HX85 of public works. Yes, sir. Had using T-spots. This was discussed during work. 30,000. Yes, sir. 30,000. He left. He did. He said 30,000 would get the bride. Get it back up.

Yeah. So, I make a motion to allow for the 30,000 masks for the mulching head HX85 out of TWS. Second. All in favor? All right. Number 11, consideration of work session work session with the airport commissioners. The airport authority had a meeting this morning and they were requesting a work session with the board of commissioners and their next meeting will be April 13th. There's the same meetings are they adopt the same schedule we have

airport authority but they're willing to come on the 24th if the board like to set a work session for the airport authority or we can do that on the 13th whatever works for the board they're open to whatever time they need maybe an hour do like we did today before the next meeting come in that's what I'm looking at the calendar I I think they were fine with the 24th if that work or the 13th. Either one. I'm good on the 24th instead of the afternoon for 4:00 or after. That's good. Okay. So, March 24th be

do it March 24th. Yeah. 400 p.m. 4 to 4:30. Anytime in the 4:30 4:30. Yeah. 4:30. Take 4:30 break and we get on with 6. put that form up a motion 4:30 on the 24th. I'll have five, right? Well, notified airport authority and then so I did speak with the IDA and we're going to do a work session with them also, right? Join meeting in executive session. I will bring that up in executive session.

Report from ACCG legislative coordinator, Vice Chairman Smith. I'd like to say I went to the legislative convention last Wednesday and Thursday downtown Atlanta and it was great going in there and um met the governor and Bert Jones was there and the speaker of the house they spoke and talked about some of the bills coming up. It was also crossover day. So that was when things were leaving the house or the senate and going to the other. So I wrote down a few of the bills that made it through crossover day. Even if they didn't make it and it was something we've heard about, we can look that they still might be able to be passed before the end of legislation, but these are the ones that have passed at least one of the sections. House Bill 275 revises the notice of assessment and it's so that when you send out the tax assessment um letters at the beginning of what your house taxes are anticipated to be, it's supposed to be more understandable for taxpayers and leave out some of the information that they don't understand but break it down to simplify it. House Bill 961 is the billing for network out of uh the out of network ambulance services. They have had two bills. One actually was in the Senate and it passed and a slightly different one in the House passed, but it's going to require insurance companies will have to pay the counties back for the ambulance services. One is at 300% of Medicare reimbursement rate and the one the Senate pass is 325% of the Medicare reimbursement rate. So those are both progressing easily. So hopefully that'll help us out soon. House Bill 1243. They have are making a constitutional amendment and if ratified by voters, it would authorize the general assembly to create the fund to help counties fund the nextG 911. So, we could apply. They don't know where the money is going to come from yet, but they're working on trying to

figure out how to get it for us. House Bill 587. They are working on establishing an animal cruelty database that will require prosecuting attorneys to make a searchable database by January 1st of 2027th and it will be funded by the state. If you've been charged with animal cruelty, your name will be almost like a sex offender registry. And Senate Bill 527 has crossed over and those who are going to qualify to run for sheriff must be certified peace officers. That's not currently the rules. So interesting to know. And Senate Bill 382 is a mandatory statewide baseear homestead. They are looking at removing the opt out for House Bill 581. So we're watching that carefully for our county. That would not be a great fit, but we're watching that. But it has made crossover.

Thank you. Thank you. Thank you.

Report from county metro. Commissioners, we had a leadership Merryweather on Thursday, March 5th that was here at the office, attended a water and sewer work session. Been doing weekly updates with Mark 3, our new insurance provider. They're looking to do open enrollment hopefully in May or June, a little bit earlier this year. Did a presentation call with I work with public work. They did some upgrades on a software where they can input actually the street ratings that Brian did. So hopefully we can implement that into the I work system. Been doing deputy county administrator interviews, recreation director interviews that have taken a majority of my week last week and before this meeting. Airport meeting today. Got word from the sheriff's office we'll be getting three more pickup trucks that need to be painted white. We have one that is the last one from the first batch is currently being painted white. Now, um the code enforcement truck, like I said, is waiting on the ABS part that is on back order. We don't know when that one's going to get here. And then we have a administrator truck, the higher mileage one is sitting back here for me to drive around in the county. So, I will be checking in on apartments using the county vehicles. That's all I have. Mr. Chairman,

report from county commission. Commissioner F. I don't have anything to add. make the word. I just like to thank everyone for the job they're doing. Uh a lot of positive feedback about the lame projects that were finished all road and a lot of citizens commenting positive about that and then the new paving projects that public works is doing. I've seen a lot of positive comments there. So good job. Thank everyone. Let's keep moving forward. Vice Chairman Smelson,

I just want to thank the citizens for coming and being supportive of things going on in the county. Um, if you didn't know, our boys, if you didn't hear earlier, our 14U boys were the state runner up at the GRPA and our 10U girls were state champs this year. And I'm so proud of our youth and seeing what's going on with them.

Commissioner King, just thank everybody for what they're doing and um brought a lot of good compliments throughout social media with Brian and their crew. Last week they paid four different they finished Bula Evans out to Lutherville Road, but those subdivisions back there, they paid three different roads back there. All that was done in one week's time and uh people really uh appreciate that they're seeing I've seen people go, "Bam, we're finally seeing something for our tax dollars." So uh that's that's nice to hear positive things and hopefully we'll continue doing that. Well, I'd just like to thank everybody for all the staff and all workers and employees for what you do. And I'd like to thank the constituents and uh the uh roads are getting paved and the courthouse is getting fixed and I mean we just we fin like everybody says we finally getting somewhere and that's that's all I have. Report the county attorney.

Mr. Chairman, I have nothing to report unless the board has any questions. Future meetings and notices. Tuesday, March 24th, 2026, regular meeting at 6:00 PM. Also a work session that day at 4:30. Is that right? Yes. Yes. Uh, Monday, April 13, 2026, regular meeting at 6 PM. Tuesday, April 28th, 2026, regular meeting at 6:00 p.m. And Monday, May the 11th, 2026, regular meeting at 6:00 p.m. Uh, do we have any need for executive session? We do. I just do offer.

I'll make a motion we go to executive session for litigation, personnel, tax letters, and real estate. Second, all in favor? Yeah. sign.

We'll go back in regular session. Second. All in favor. Uh in executive session, we going decided we're going to have a a joint meeting with uh city of Greenville. Is that correct? Yes. March the 23rd at 400 p.m. I'll make a motion to approve. I second it. All in favor? No further business come before the board. No, sir. Make a motion to adjurnn. Second. All in favor.