Board of Commissioners Agendas and Minutes - Regular Meeting

Flight call order for Mayweather County Board of Commissioners meeting January 27th, 2026 at 6 PM. Please silence your cell phone with the other electronic devices. This please stand while the evocation is given by Mr. K followed by Tut.

Yes. Yes. Thank you. Give me this opportunity to pray with this great group of people. Thank you for everything you have done for the whole county and for for everything you to. Amen. To the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all the agenda. Anything to the agenda?

Yes, sir. Yes, sir. Mr. Chairman under new business number seven C fund 215 E911 let's see fun 215 E 911

E 911 that is it any other addition that's all that's all I make motion is not the agenda. Second. All in favor presentation. We don't have any, sir. Finance report, Miss Tammy Live. Yes, sir. Commissioners, these are the bank balances as of this afternoon. Uh we have also received the 2025 Lmeg distribution of 942,000

26. We should receive the loss loss and tease loss distributions by the end of this week and we have been notified of the amounts for the fourth quarter tipping and host fees and should receive those payments by the end of the month but I have notated what those amounts are on the sheet. On the next page there and two lollos uh amounts the 2020 floss balance is -462,000 because no advances have been made from a general fund yet. The loss balance loss balance is 849,000.

Mr. Chair, I would like to add that the question was regarding T-sp in-house paving there's a budget amount of 1.5 million under site improvements that includes paving and gravel and fund 541 which is a 2025 TLOS. And also we also have an additional 187,000 from the equipment that we budgeted that will not be due till next year. Once public works director Brian Griff Griffin presents the in-house paving projects and the board grants approval, finance will bring back a budget amendment to allocate the in-house paving for financial purposes. I did want to bring that back to the board since it was asked at the last meeting.

Thank you. Any question on the finance? department heads. Yes, we have Miss Berlin Chambers, director of human resources. Good evening. Good evening, commissioners. I'd like to go over a couple highlights from the HR the HR office last year. During 2025, we hired 84 employees. of those individuals are still active and we processed 68 terminations.

In comparison in 2024 we hired 85 employees 34 of them are still active and we process 79 terminations but based on my calculations that's a 27% increase in new hire retention between the years 2024 and 2005. So we're very proud of that. uh training. Just wanted to mention we did leadership training. It was sponsored by West Georgia Technical College. That was this past February. We also we also did the annual discrimination and harassment for the workplace this past October. That's an annual requirement for the HR office.

Benefits. We've added some benefits and we all have heard about those already. I want to mention the retirement plan that we're currently offering loans to our employees for the 457b and the 401A plans.

We also have implemented vacation sale options and I can say that we do have employees that are participating in both of those new benefit options that we're offering. Um Veterans Day was added to our holiday offerings last year. I'd like to thank John for his support with implementing all of these new benefits. I really appreciate the support for the HR department and the things that you're helping us do for the employees and I would also like thank the board of commissioners for your approval for these new benefits that we've offered. So, thank you. Um, another

another benefit is the post-traumatic stress disorder benefit that's being offered for public safety employees. We're required to have that implemented by January 1st, 2026. EHR office has been working with the sheriff's office with 911 office and with fire and rescue department to ensure that that this benefit will will be available that um that everybody will have signed off on it that we'll get new to sign off on it and the employees will be aware that it is a resource if needed. It's going to be for the public safety employees. So that's the sheriff's office, 911, and the fire and rescue department. So we're making they're aware of that being a bit um um wellness

the wellness program it's with engagement health group for the second year. Um um

we had a we had a dashboard we have a dashboard meeting on March the 18th with EHG a dashboard meeting is just the summary of how we're doing. It's going to be a detailed comparison between the 2024 and 2025 benefits and it's going to include success stories from the different health coaches that have been meeting with our employees. Right now the preliminary results are very favorable and feedback from the coaching sessions that have already begun has been very good as well. Just a few very few highlights from the prelim preliminary results. um 76 employees completed the screenings in 2024 and same number in 2025. High blood pressure went down slightly about about 1% from 2024 to 2025.

The risk the risk for high blood pressure dropped noticeably about 9% fewer employees were at the at risk range. So that was really good. um um the diabetes rate stayed low at about at around 10%. Among the employees with diabetes, most kept their blood sugar at healthy levels. Several made major and pretty much blood sugar control and eight employees lost u 10 pounds from 2024 to 2025. This is based on the health coaching that has already started up the results review. Um this is something this is something you're already aware of as well. Mark 3 was approved um by you all as a benefit broker for the county for the county and we actually have a kickoff meeting

for implementation tomorrow. So look forward to that.

The HR office has done several things that are related to compliance. This past year, we've implemented a system to conduct MDRs annually to comply with the safety requirement for the county. Um, and I audit was conducted and the necessary corrections were made. We've done some research on the requirements for the Affordable Care Act, ACA, and we've taken steps to make sure the county is in compliance with that. Finally, and this is something else you heard about already, the policy manual. I completed the draft last year. Um, you all reviewed it last year. Um, it was sent to an attorney for review and edit to ensure compliance. I received it back not too long ago, a couple weeks ago, and I've reviewed it and I've been meeting with attorney to make sure I understand the changes that they are recommending. I'll be meeting with John to let him know anything that's going to be changed and then we will present it to you all hopefully in one of

in one of the February meetings. That's what I'm counting on. It may not be the first one, but I'm hoping by the second one it will be it will be available to present to you all the final version of it. Thank you. Thank you. Thank you. George George Richmond with director of animal services. Good evening. Good evening, commissioners. Give you all a recap. 2025 real quick. Um, the shelter the shelter saw 498 handlings come in for 2025. That's about a 61 increase from 2024. Out of the out of the 498, 421 were spray pickups.

46 were owner surreners and rest were seized. Out of those out of those 498 had we had um 294 adoptions or 2 264 adoptions and 198 transported out of state by our staff to other uh facilities facilities for adoption. Those numbers those numbers um we could have had up to 50izations no status we only had six. Um so forth year in a row we are a hill shelter. Um um

most of the adoptions place offsite away from the shelter on weekends, fairs, that kind of events conducted by conducted by myself and staff at the shelter. Um um right now right now we currently have 55 dogs to shelter, five cats and six puppies at my house for the last three months being bottlefed. That's uh that's right now we do have a transport leave again morning with 22 puppies to Ohio. That's all I have. That's all I had. Thank you, sir. Thank you. That's all that's all the department is, Mr. Chairman.

All right. Well, let's move to citizen comments. Speakers must contact the county clerk a stevens at Mayweather County.gov.gov or 6776 672 3460 or before the dates and times listed below in order to be placed on the agenda to speak. Speakers must provide their name, address, and topic they wish to discuss.

For the first Monday of the month, 6 pm meeting, speakers must email a call before 5:00 p.m. on the day of the schedule meeting. For the fourth Tuesday of the month, 6 pm meeting, speakers must email a call before 5:00 p. p.m. on the day of the schedule meeting. Speakers must direct their remarks to the board and not to individual commissioners or to the audience. Personal disagreements with individual commissioners or county employees are not a matter of public concern and personal attacks will not be tolerated. Speakers will be allotted three minutes to speak on their chosen topics as they relate to matters pertinent to the jurisdiction of the board of commissioners. No questions will be asked by any of the commissioners during citizen comments outward from the audience will not be tolerated. Common courtesy and civility are expected at all times during the meeting. No speaker will be permitted to speak more than three minutes or more than once unless the board votes to suspend this rule. First on the set of some comment is Elius Campbell.

All right. Good evening. I'm Campbell to express my serious concern regarding the organization of Mayor County Department. All right. Um, this is now the second year I have witnessed procedure that appear to be treated children unequally and trouble. For the 10ear basketball league, some children are required to participate in a formal draft that was documented on paper while another team was organized by Randy Carter and allowed to enter the basketball league without going through a draft process. team was not listed on draft paperwork yet had been scheduled to play against teams that were drafted.

Said why this situation is not the fault of the children involved. It raised an important question. How does it pass to other players, families who follow the established process, some parents appear to be aware of the situation while others are not? As a as a parent, coach, and community member, I want to know one's responsible for allowing one individual to organize the nonrafted hand and still participate into the basketball league. You are supposed to be providing equal opportunity for all children, no favor exception. When I attempt to discuss the matter of the draft directly with Randy Carter, he told me

he told me that he had not he did not have to explain anything to me. I I then spoke with Alan Forham was willing to talk but was unsure of his job title and his level of authority.

That raised additional concern when someone is being paid by the county to oversee the rec recreation program. They should be empowered and willing to step up take control address issues when something is clearly not right. Addition addition paying for agreed that team will have the opportunity to travel and play outside of the county. However, all our teams will not afford that opportunity inconsistent further re reinforce the perception of unfairness treatment. We currently have three different schedules. The first schedule was given to the team. The second schedule was posted on local media. Third, third schedule was posted at the gym. All three schedule have different information

and we had to ask before each game who are we playing had taken his team off one of the schedule against my team. Randy stated that Allan said he did not want to play any games against me. The program should be about the kids. Every kid should have the same chance to learn, grow, compete and enjoy the game. When the rules are applied unevenly, it undermines the trust in the pro and integrity of the lead account the parents transparenc accountability and fairness. These concern deserve answer and the children deserve better.

That's all I have. And I think a lot of people probably don't know it but if we sh you know there's something wrong with the top to the bottom. like everybody should know what's going what's going on.

Next on the list is Miss Debbie Nelson.

Hello. Hello commissioners. Good afternoon. I want to speak u asked for some changes in the ordinance and the zoning back to Andreas please 212 Nelson Road Gratville Georgia okay um um I'm here I'm here to talk about moving two lots to to the planning

I feel I feel like that living in a community where there were give us now there's another 100 farms in our area that that had no additional employees to support the services and in the structure of their needs. We are we are constantly hearing the water in Lville which provided these homes being brown disruptor services due to the fact that there is no water. So they're buying water from Lo most of these homes that are in our area are very small. We find that the families are outed with garages entertainers and probably storage units on the front and the side of the home. I want to thank you for your help in trying to resolve some of these issues.

Most of all, most of all, these people come in with 100% USDA loans. Several are in first payment defaults after only eight months of occupies. Several several are at this point in time and they have moved out payment whatsoever.

The second point I want to make is about appointing boards. I would ask I would ask that this commission look at term limits on appointed boards encourage the public the public public to be involved and use a notification system online versus each commissioner just appointed someone I would ask that the resumes be sent to the to the board of commissioners for review and that public post may be available online for those that are interested in hopes that we get more people involved in our community delighted to see all the fear here today. It's great to see our citizens come out,

but the boards but the boards that we have who have people on have been there 15 to 20 years and I'm speaking of appointed boards are ineffective and changing climate of our county term limits highly recommended citizen concerns. How do we how do we pick up county demands? How do we keep citizens informed? We must we must communicate better between each other and between citizens. Our newspaper has been affected as there are very few subscribers and I understand most of their revenue

their revenue is supported by this county and um notifications of staff sales etc. Um um I want to ask I want to ask I don't I don't need to offend anybody but how could decisions can this county be made without town hall meetings? Are you guys are you guys hanging out working working with the citizens? We town halls may be made either live or you can or you can do them via Zoom. There's many there's many ways of communicating um um we need our environment and Okay. Thank you. Thank you. Okay, I'll next last. Thank you for your forecast and thank you for seeing progress. It is truly appreciated and something that we look forward to. I'm sorry I went up.

Thank you. Good afternoon. Thank you for allowing me the opportunity to speak. I live My name is Kyle. I live at 8492 Rocky Mountain Road. Um my reason for speaking tonight is in opposition of two acots. Um my reasoning is because first of all first of all I don't think we have the infrastructural support to make a coloss and all it's going to do is bring builders onto the um and molesting the land for their profitable gain and it's not going to benefit anyone. I don't know anybody in Merryweather County that comes out here and says, "Oh, I want

Oh, I want more subdivision or I want another Walmart or I need another Target." Most of the people that live here want the agricultural aspect of the county. You want the rural aspect of the county, you know, and and that's what we enjoy, you know. I don't think also that the infrastructure would support it, the road system doesn't have it yet. The the fire and rescue doesn't have it can't support it yet. the the police department water and sewage can't support it. There's a lot of other things that we can do as a community in another in another area and and and build on that before we start worrying about you know you know

over building and and and we can't support you know population growth with all these other services if you don't have EMS fire uh water sewage you know police departments you're going to the community that's all I have Shan thank you for letting me Thank you.

Next is Mr. Dustin Owens. Good evening. Good evening. I'm Dustin Owens. I live highway. I'm here about the uh the two block thing that I think is One thing I like to speak on is I appreciate Commissioner King and both are calling. I spoke with both both of you all today and throughout y'all's time serving y'all been more than open and willing to speak with me at any time and I appreciate commission for clarifying some of the issues some of the issues behind this and I see one issue with this is that myself along with multiple people I've spoken with today don't realize we already currently have two acre zoning

on pave roads the issue the issue is that on dirt roads still 5 acre requirement. I was I was under the impression when I moved here we had 5 acre require a minimum 5 acre lot everywhere in the county. Very well very well could have been a vote on it that I don't remember. An issue that I see is there are things that have happened here in the past under former administrations that weren't that weren't really done very visibly and transparent.

I would like to see a lot of that revised and gone back over. I believe I believe believe that we need to acre minimum. So far we've seen some of the effects of the two acre minimum effect we have seen is developers coming in here to look to exploit our county for growth and development there for their own benefit. I would like I would like to deliver a quote from Theodore Roosevelt. He said he said here is your country cherish these natural wonders cherish the natural resources the history and romance of the sacred heritage for your children and your children's children. Do not let selfish men in your country its beauty its riches or its romance. I would like I would like to see a return to these more stringent ordinances not from hindering people from being able to live to build houses. there is a way that we can critique these ordinances to prevent these builders, these corporate entrances to try to increase development has not worked out very well for them in my opinion. They they yes it's increased tax base but along with the tax base it's just increased the more money problems have actually been solved through the development. It's only made the numbers larger and the problems themselves larger. Thank you.

Thank you. Thank you. All right. Minutes minutes of January 12th 2026 regular meeting. No changes. I corrected everything prior to the meeting. There was a few typos. We got that straightened out.

Thank you. Make a motion to approve the minutes as presented. Second. All in favor? Move right on the public hearing. Public hearing case number PC25-14 request from James Ferno located at 140 Fairy Lane parcel number 074-02 of a special use of three lights in his manufactured home park to allow for a recreational vehicle. I'll make a motion to go public. All in favor? Good evening. Good evening.

Good. This is this is case number PC 2514 from Jameso for a special use permit to allow RV parking spots in his mobile home park. It was heard by it was heard by the planning commission in November November 17th actually and they recommend denial. He's requesting three lots lots 43 47 and 51 to be occupied for RVs for no longer than 180 days. He vacated vacated for 30 days and do a quarterly log reports with codes.

Mr. Illinois is here tonight. He's um application ML for you guys because um um when the tornadoes came through, he lost his mobile home. We can't afford to go back and he said that that when he was

we tried to find the minutes on this Alison, but we tried to find minutes where he was approved many years ago before the mobile home part they had RBs but but throughout the years it's just been mobile homes. He is here to speak. Mr. Chair, before the you hear from the proponent proponent and the opponents, um y'all's ordinances do allow y'all to set the time limit between 10 and 20 minutes. Um I don't know how many speakers we've got for this public hearing or the next one. But uh you may want to look at setting that with the um and then reminding the people who are out there that if there are more than

you know you know a certain amount of people you're going have to either split their time according to whatever time you set or ask for a um spokesperson. So we're going to give uh 15 minutes for and 15 minutes against. It's up to you. It's up to you. It's between 10 and 20. So the board in a motion I would put it in formal motions allow 15 second all in favor there is there is five minutes for rebuttal after that

I've been in business 37 years when I first business had RV years time went end up in Travis that was already zone in 37 37 years ago. But um but um three years ago, three years ago when a tornado come through, it destroyed three homes. I went down to the board down there and and they gave me a permit to rebuild poles and have to go down to the amp campus out there.

That went off that went on two and a half years. Nobody ever said nothing. Somebody made a complaint and that's why we're having to go through this today. My opinion, in my opinion, you know, that's not fair because, you know, one grandfather did two went through the procedures of getting the holes out there through them or the RVs for the last two and a half years been having campers out there. Never had

never had no trouble with my neighbors, people living there. I I spray them. I do background checks. People there are real good family people, you know. They're good people. I'm a Christian. I'm a veteran. So, but but when I first moved out there, it was nothing but a dirt road. No homes around me down there. 30 years. 30 years. come in and they had you know put in big million dollar homes ranches like

still little guy I'm like you know don't try to root me out all the arch I was charging people same way with them small homes, you know, it's been like a school like people after after tornado there about three months there. I don't charge nobody nothing, you know. Well, I got a good heart trying to help people and say, "Well, my neighbors there, you know, anytime anytime come on, talk to me or like I'm real friendly

and I have and I had come over to when it happened that stuff, you know, I was there, you know, but um but um one thing about one thing about that when that tornado tornado come through the heaviest way I ever heard in my life, you You know, and over beside me was like a forest now pasture land probably thousands of trees that were broken. They come over probably crusting the trailer. Look like you stood on top of he crust when it did that. When it did that my whole mobile home I live in a double back there

and it started shaking. I thought I was going to fall on top of get your window kicked in. All that glass flying. I cried out Jesus. I could soon tornado. Tornadoly stopped. I walked out. I walked out. Wow. What just happened? Godless. God bless me in my life. And I was the only one there that day. But, you know, you know, we been rebuilding since then, you know, and I've always gone through what what everybody want me to do, you know, you know, as far as, you know, we going lots everything and

I appreciate I appreciate, you know, if you would keep the camp there because, you know, they got people there. They was there before. Somebody made his complaint. I said there two and a half years. Ain't nobody said nothing got dropped down 50 amps 30 amp to campus there. I don't know. I don't know who made you stepped forward and told me

who it was. You know I would like to know who it was. You know, you know, Bible says, you know, somebody has to know who the accuser is and I don't know who they are. Who it is, you know, I forgive. I want everybody everybody have a good life, you know, prosperity, you know, good business. I like that. The camp was have been there since native. Yes, sir. Yes, son. there two and a half year before anybody made a complaint and that's when they said well they couldn't find

they couldn't find the paper back on first built you know 37 years ago had the RVs but back then that said unlimited unlimited you know you know unrestricted back then you put trailers or RVs which I did for years you know as time went on people would mobile home that most they say, "Hey, do you want to buy you want to buy the mobile home?" Then I buy then I will buy. So they end up kind of like stacking up like that. Then when the tornado come through, that's when

that's when I went red up the you know electrician come out did it all count they come out there inspected it and approved it two and a half years all the people have been out there. So that's unfair to them too. you know, I ask them how y'all got there's something out, you know, low income people, you know, you know, like good people. Are we supposed to in there ordinance in the county? You can't live permanently in camp, right? 180 days.

How long has that been in effect? Um, it's at least 2019 with that senator, but the one is I'm aware of stoppage in 2019. It took place way after he got zoning 30 some years ago.

I'm confused. I'm confused. You say you say you guys only 37 years ago. You said you worked with us and you cannot find documentation that showing it in my minutes. I couldn't find anything in the minutes but it could it could be listed some other way. It may be in the I don't know. I couldn't find anything and I tried. And you also stated you got zoning approval two and a half two and a half three years ago. Two and a half two and a half years ago. What it was though had to be rebuilt then asked them about the RVs and they said drop them down the amp so the camp that's what I did

them building on yes I'm saying I'm saying no I got I got the paper right here got electrical permits you did not say anything about these the electrical permit shows that it's 50 amps or the RV or the RVs mobile home. Mobile home has to be 100 amps up. They know they know exactly what it is. You know, they can't say they didn't inspect came out and inspected it. Full of that. Can you get that paperwork?

Can you make a copy of that, please? You mind let her make a copy of that so we can So, so you're saying you can't find any copy of anything in the board of commissioner records, but it could but it could be somewhere else. It could be in planning department. I mean, look at that and saying no, it's not there or we probably look too and I don't know. Yeah,

if you could, it would be easier for me to pinpoint down a year if you knew what year that was when you originally got the zoning. I think 87. 87. Okay. So, I didn't go back that far. 38 years. You didn't go back. You didn't go back that far. No, I can look back. Did you go back? Did you go back that far? We are. This the first time everybody's here in 37 years. We heard we heard 37 years before it got to us, but nobody went back 37 years to look.

I'm sure I went back as far as I could that I could find anything. All I was given was a name and what the item was. I didn't know where to what year to look at. He had to make sense. Whatever word you can answer. Anybody else here that's speaking favor? Yes, you come up. Please state your name and address and

sign in the sheet. Mr. Floyen, can you do that on the side while they speak to help you out? Yeah, I got Yeah, I got Yeah, that's fine. Just Yeah. Yeah, he can look through it right there while he he's supporting. He's supporting you. So, we'll let him go ahead and go.

Manchester, Georgia. I do not know I do not know Mr. for um um not necessarily be aware of this issue, but I did see it on it on the public hearing not later today. Um and I would like and I would like to speak on his behalf in favor of his of his proposal proposal. Um um

excuse various natural studies. I know a little bit about recreational vehicles that consistently point out the recreational vehicles tenants to be a little bit more advantageous to community that they bring they bring a little more spending activity a little more economic development to community whether would benefit from that having those kinds of uses for park that's two um the advantage that this commission

commissioners have is this Most most meetings you're considering a change of zone. You're considering considering a proposed develop development. So you're sort of projecting forward what the impacts are going to be. Mr. Mr. as evidenced by his communication has actually been in business had that huge for quite a bit of time. So there's an opportunity here where you might be able to go back and see whether there has been any negative impact by having those IVs there. Whether there whether there been our sheriff or police department being called over are there noise issues. You have the

you have the advantage of actually looking back at the record and observing how he has run this his development and finally finally you have somebody who's operated in the county 37 years to my knowledge my knowledge based on based on everything I'm hearing really been no serious concern or serious complaints with regard to how he uses his property except for someone's person most recently I don't know um but I would like but I would like to support his his his his request that he that he allow be allowed to continue to use as operates RV vehicles on his property. Thank you. Thank you. Thank you.

Anyone else is thinking you take no way of speaking favor. We want to go on. Anybody here to speak in later? They get they get automatic five minutes for rebuttal regardless. Yeah. Anybody to speak against?

Yes. my name right 1439 road own the property across the road from this park and um I think I think this RVs are just incompatent with the rest of the neighborhood and and my next issue is it's just a junky mess it's just an eyesore that needs to be cleaned up so so respectfully y'all vote against it can we ask questions Okay. Yeah. How long you been out there? 2007. 2007. Yeah.

And this has been going on for the last three and a half years and you haven't filed a complaint or had concerns of it. If he if he was to like you said, and I agree with him, some people let things get run down. I haven't seen it and I don't know the gentleman, but but if he was to if he was to have restrictions to get it all cleaned up and have just the RV itself there and that's it and made it more presentable, would it still be a problem for you? I mean, I just I just think we shouldn't resone it. I mean, mobile homes are there. They've been there. I don't have a problem with that. I mean, but I think these RVs with the transit people come out in and out. It's just now compatible with the neighborhood. You said you live on Rocky Mount Road. Yes. But his park's on Alley Road. I wrote out

there goes up through through there through there through the backside cuz I rode out alley road the other day. So I'm not sure how you live and it goes all the way to 362. Not not not you know straight line or anything but I thought you said it was right across the street from that's why I questioned it because I wrote out yesterday property across the street. Okay. But he own So you own property but you don't live across the street. You just own property. Yes. Okay. Vacant profits. Yes. I think that thing.

Good evening. Good evening. My name address is 97 road. Um speaking speaking against few reasons I have I have my property butts right up to the mobile park now we have several young kids just for safety reasons you know I don't prefer prefer to have transient people in and out I know right now it hasn't it hasn't transient at all so that's one other concern that I have too special use permit I'm not sure I'm not sure it's 180 days and they have to be gone the way the way that they live now. They're living in them as permanent homes, which which

that's how it's going to be. That's how I prefer if it's going to be mobile home, let it be a mobile home park. Um um but but I'm not really keen on the idea of possibly having people in and out in and out you know free will and also with the way it's been run now it's not it's not going to work with the ordinary ordinance that be in place for a special use permit there's so much there's so much duck out there for someone to pick these campers up and move out for for a long period of time once once or twice a year you spend you spend days getting stuff that's accumulated up. It just it just it doesn't make sense. That's all I have. That's all I have to say.

Anyone here else here to speak against?

Yes. Good evening. Again, my name's Dustin Evans Highway across Alley Road from this um my property was affected by that tornado as well. I definitely feel for him from the damage and trying to recover from that and all. I have I have not had an issue with the RVs because I was under the assumption this since you know

an indefinite time period in order to allow temporary residence or something of that nature until mobile homes could be bought or placed you know moved back in there at all.

My real concern with this is really from like a safety and precedent aspect moving forward. So if we were to take what would otherwise be a temporary situation, people have to do what they need to do in times of disaster damage but then create that more of a permanent living situation within an RV on just a continued basis. I worry about the safety of those residents because an RV is not dying to permanently live in or live in for long periods of time just by nature for the safety of the structure should another storm come. And I also am going to find about future precedent set allow it in

this instance.

How can we not allow it moving there in the future? So, so what do we do when experts says okay well now we can you know this will allow RV as permanent living structures you know and then how do we track people having to pack up and move they stay gone long enough you know what sort of I mean it's just a system management uh uh issue there but the biggest thing I would say is once we set the precedent of essentially more or less allowing an RV to be used as a more or less permanent residential structure. I'm just afraid of what that means going forward and the liability of that on the county should somebody get hurt or killed in one of these during a storm. They're not designed to be in, you know, permanently and long. Thank

Thank you. Anyone else against? Anybody else find out? Both sides get an opportunity for five minutes for rebuttal. They would like it. My rebuttal from the in favor of

one from you know 87 campers mobile homes you know I had to you know some legalation on that but I but I don't want to do that I want you know you I've been playing all that time. One gentleman come up laying on the backside that guy's got about thousand something thousand never come over once. I said hi same way he's been a girlfriend all these years.

No problem. Anybody ever live I haven't had trouble with the neighbors. You never 37 years people's people background checks on them you know you know I talk to them you know and most of them family people that's a benefit to them that like they'll give me give me special special

like I'll say I'll have you for him for me. No grandfather, you know, um I talked to my cousin on there. He sp you know he said on there a lot of his records. So I'm li that's that's not right. Maybe just, you know, the RVs that are out there, are they movable? Yes. Yes.

How long? They've been there for three years. They've never been moved. Uh the ones there um I have to look atast year and a half two years somewhere that you know you know um young man like that they just they don't they don't where else you going to find a place you know that's you know it's stuff but that time they follow John they come out there and said well I got stuff in the storage. Got to put a little shed out there. A couple sheds out there. Put my stuff in so I don't have to keep paying for a storage bill. You're not sure. That's fine.

No, I don't charge him for that. It's just cursing. warm garlic. I got lights up like a small place. That's nice. No, you know, you know, you know, you know, I wouldn't go to them telling you how you can't have cows, can't have this, or have that. It's still Americ all all for you. But people come in got a lot of stuff and they're trying to feel and my people too look like that ain't that ain't fair.

Mr. Chairman, I got a couple questions myself. Okay. Um Cassandra, you've been out there? Yes, I have. Is he in violation of the code or anything right now as far as you know, you know, everybody's lifestyle is different. Your lifestyle, my lifestyle, his lifestyle. Some people have things around so forth. But, you know, I drive through this county and I see houses all the time that I wish somebody make them clean it up, but that's their business. But y'all go around as code enforcement. When y'all see stuff, that is your business. Uh, have you been Have you been out there to tell him that he's got to get cleaned up? Is it bad enough that you would sight him on that? We got we got him to get tires up. It was all laying all around. A lot of tires and he could get those up.

So you have So he So he he knows if there's something he needs to do he's doing. Yes. Okay. Yes. And um some of the what you're talking about storage are not permanent exploration buildings. They're just kind of makeshift storage. They may not look the best in the world, but they're not permanent buildings. They're not any electrical power to them.

And We had a helper go up there and check the sept systems because there were mobile homes there one time and he John Lions help did look at the systems and they were great in each lot lot he launched two lots tank so that's how the system works and then the power was done it wasn't mentioned RVs were not mentioned the time the power was put in it was just the times form had come through he was getting new power it just didn't call that said RV be there. Thank you. Thank you.

I wrote out there the other day and if you I took three pictures on my phone if you want to I don't mind passing it down. There's just three and then you can go back. But this is like when you're coming in then the next picture is one of the RVs and then there the other two if y'all want to look at them and see. They go back the other way. But I did take pictures when I rode out there. Sheriff, if they're being considered by the board in any capacity, those pictures need to be made part of the record when So those pictures need to be given to the clerk. And while they're looking at that, my other question, um, how long would it take for you to go back to 19? We've been doing that. I have a system. I have a cloud that had all the way back to the end of all time. Found it. Yeah.

There's nothing referenced in Sher Lyn Lane. There's nothing referencing Mr. James Sporoi. There's nothing I can only go back by a word search and we've sat here and went back and I knew that we did go back through all the time when I did it the first time. So I apologize for misspeaking on that but we can't find anything and that's not unusual and it is very not unusual. I mean we had a that was I was seven years old nonforming what's that? It's going through a non-performing lot now. Explain that. Define that please. It's not going to the current. But what about the time that that started? May not have added.

I know I've been pouring around here long enough. We used to tell you on the phone just go ahead and pour take a picture. I can pull up the specific definition if you need me to. But generally a non-conforming lot is a lot that was being put to a use before an ordinance was passed. And when it's been put to a use before an ordinance was passed, it's allowed to continue in that use. your ordinance can't curb the use in that in that regard. However, a non-conforming use can be lost over a period of if through a period of time of nonuse.

I believe the law says 6 months. I can double check that if if it's needed, but for instance, if you were using it and then you stopped using it in that fashion for a period of time, you can lose that non-conforming nature. Therefore, you'd have to come back and get special use or other kinds of zoning in order to be conformant from that point forward. But that's not the case here. He's been using it. Not if he stopped you. What I heard was there was a period of time when all he had out there were mobile homes. He stopped using it in RVs out there whatsoever. And he only put the RVs out there after the tornado destroyed mobile homes. If that non-conforming period had elapsed,

then he then he then he's not entitled. He's not vested necessarily as he's claiming he would be. You're only vested because it's not it is nonconforming. He lost that because of the mobile homes gone put RVs on them which is against the ordinance and was not the original. You're only you're only vested with a non-conforming if you can if you're continually in that that use and even not. But that's how that's how I heard it. I could be wrong, but and it could be a factual situation that I can't speak to today, but that that's how I understand it. You're definitely counsel probably know more than all think about on that part. But when you say I would think

I would think if the whole trader part was knocked out completely for six or eight months, then it would fall under that. But if it originally started out could have mobile homes or RVs and then it just happened to be majority of mobile homes but never stop in use. I don't see how that closes the door on the RV park. Now they shut it down. He went away and now he's coming back 8 months later start back up make RV park. The difference is I think he's saying that he had some kind of formal approval to allow RBs and I think the clerk is saying there's no formal approval uh that it was just that it was the practice was started before

if he if he stopped putting RVs out there he's no longer using it for RVs for six month I think that if I if I remember correctly I believe the common law time period is a six-month period. Do we need to come out of public hearing to be able to continue discuss. No, no, because you would you would consider these things as part of your decision and they need to be anything that you consider needs to be elicited during during the public hearing. So, can we get clarification on this before we you could you could you could continue the public hearing without closing it and then you could get additional information and allow and be allowed to consider additional information and that would also give them time to double

double check. Make sure We got all the back to history and we can do what however long y'all need to. We have weeks to get everything here. So, you know, not saying to get you, but I'm just saying in case there's something we're rushing now overlooking. I don't know. There's like I'd like to make a motion to continue the public hearing to the next schedule meeting. Second.

That's always been in use. You know, you know, even after the tornado got down the building up there two and a half years nothing said 37 years they find stuff it's grand grandfault then You know, I want that's what we're going to clarify. What does the law say? Where do you stand? And then that's why we're contin always even after that tornado a couple months.

No, I'm talking No, I'm talking about before the tornado. Was there a period of time in which in which there were no RVs out there for a continuous period of 6 months? If there was, then you likely have lost the I disagree. But I will check how old the trailer is. Same way RV it's always it's always been a trailer.

Well, Mr. Poor, no disrespect, but we did continue this to the next meeting. So, we'll continue the conversation. We'll dig into it a little bit more and see what we can find. So, at our next scheduled meeting and the staff will reach out to you and let you know about that. I appreciate you and I thank you for your need to go out of public hearing. You don't know. We just You continued it without closing. All right. Next public hearing is uh case number 25-15.

Make a motion. Make a motion to go into public hearing. Second. We have a request from John Park green zone part 164-046 445.29 acres on Highway 85 and Albertton Road from LBR to NHC.

Okay. So, this one is 15 Brooker Parker brought this in to the planning planning commission back in November. He's trying he's trying to commercial for the proposed small retail pos on the back part of the property property. the the commission heard and heard it and heard um comments comments from the citizens as well. But their recommendation denial why um um the RV part of it would not would not

shall not shall not exceed 180 days. Same as same as all the other RVs parks as far as everyday vacancy logs per structures um um for any permits issued after submit a final plan layout with which will need to be approved by G do and EPD Mer you guys will run down what his intentions are you look in your packet you'll see a page in your packet. This is proposed use.

I'm let you guys share chair. Same announcement on this one as the last one. Y'all will likely want to look at the signup sheet and decide how much time you want to give between 10 and 20 minutes. Uh there'll be an automatic fivem minute rebuttal. I've only got one sign up to speak. Sounds very easy. So it sounds like you got one person on each side. So it's completely up to y'all. Make a motion board against 10 minutes each. Second all in favor.

Okay.

You guys need to sign up. Okay. Everybody have Okay. Anybody here to speak in favor of

speak? Okay. John Johner 1394 Roader Paul is not listed on the agenda and everything. We were we were confused about the 445 acres. We were only looking for the like initial part of the 125. The original one we were looking to develop some of the 315 acre track, but that was going to be potential ball fields if we get

funding and donations for that to kind of help build that. But um um just want to move to the 125 and then just eat this and you have observation. What's the what's the application for this? Even

last time he was Yeah. It is the whole track. Yeah. But he can keep it provision. What's the request of zoning? What does the plan the planning zoning? What did they review? 10 and some acres. Acres. Okay. I mean from the yard to neighbor commercial and and they're requesting us for approval to reszone 445 acres. Yeah. To neighborhood commercial. Not not 125. Okay. Okay. So,

so I've met with some of you guys uh in the audience and you know over the phone. I'm trying to bring something to our community. I've gone on a few town halls in order to get a better plan vision for what our county or area needs. Um I'd like to propose to, you know, bring a small softball complex to the area, vet clinic, pediatrics, uh a general store with a hardware store, a small grocery store, uh in that particular area. um and try to fill fill some of the needs of our local citizens um surrounding Milton'sville and how however that might help the county. I'm all for it. You know, we just want to do this in a way that

conforms and matches with some of the ideals of what makes Mayor Weather so great and we've come to enjoy it. I've heard time and time again, let's do it better, I think, how it be county. I would like to make sure we've got, you know, buffers, ordinances, zones, parcels in place in order to keep uh, you know, a informed picture of our um, this is my partner, Carl, as I mentioned before. He recently did the store right there across from the biscuit place in Harrison Williams.

W and that's currently my office now. And and actually looking would love to uh move from down on that 125 acre track at least portion portion of it. Um um when I Parker and I discussed discuss this in the beginning the only thing that we were looking to do was u basically do something that we could be proud of and everybody else would would you know accept

accept that as well. We're not looking just throw throw anything in there and um and just get what you get. We encourage any opposition to come and talk to us and let's see what needs to be filled and try to make it happen work together. So all these different things that you throw out there from ball fields. Well, I mean I've heard so much since all this being going on from some of the citizens community you met with so forth, but it's gone from ball fields to the batting cages and about the ball fields that you just mentioned now. Um you know maybe stores this this this is that stuff you all plan to develop or is that stuff you're hoping will come if you get it resolved? We we plan on participating in the development part. S I have a question for you. Are these supporting documents?

What does the S and the X stand for? The heading for the explanation. X means it's allowed in the district. X means it's allowed under this request. Okay, that's what I need. That's what I need to know. Is this request they're asking for which one of these multiple boxes with multiple different codings in them means that's what I will or will not approve. It's this column. This column here is your name of the commercial. So it would be column is there 8. Yes,

that's what that's what it can be used for if it's approved, right? It's allowed us. It's an X. If it's an S, it had to be done under a special use. Mine's Mine's just not highlighted that I have. I didn't have it highlighted. Just just just because it's an X doesn't mean that you can't put conditions on the resoning. Anything. All right. Well, yeah, that was very confusing.

We need that information down here on the 17. Eighth column or three from the left itself. I mean that's anything with an S is allowed. Anything with S is a use. this column here.

Anything with an exit special.

Thank you. Y'all plan to build all this out? Probably probably time. When would you say you'd have it all built? It was approved. I say probably close to the sevenyear mark ideally just based on some of the community brush that I tried to math out and see what's coming down so much. Um because I really want to make sure it's not to rush into anything that I like to see people live here as much state in this community. So I've spent a good portion of the time talking to local business owners and merchants in the area and what they're trying to see is establish their folks.

One thing I'd like to point out if if you're saying you're not wanting to rush into it all on that. Uh why wouldn't you just be coming here like what touches the neighborhood commercial fire station property? Why wouldn't you come here and just be trying to get like 20 acres or 15 acres, produce some stores and grow? But I'm very concerned with changing the whole 4545 acres to neighborhood commercial all at one time. Not to mention it comes out of conservation. Your taxes are going to be way up way up there based on that and you don't know what you're going to do for seven years. I personally I'm not comfortable with just flipping the whole track over to where that's a baby step to go into industrial the next step or commercial and next thing if it doesn't pan out for y'all you're going to turn around and sell it for neighborhood commercial someone else is going to come in and ask for you know I'm just taking my personal opinion I don't feel comfort

and then I may have misunderstood sorry but I thought we could leave it in conservation

no the undeveloped part can be I believe the undeveloped I believe so. Okay. I thought when we did that inductal stuff, how everybody was talking about loan, oh, it's going to go from conservation to high taxes and we was here. So, I just apolog. But it has to constant standards. It has to go back in front of different, you know, And that's what I'm saying to do that large of a track. I'd like to see it come in and be presented that hey other like I'd feel good if it was here tonight saying we want to go ahead and get 20 acre zones, you know, uh so we can start two businesses there cuz we need businesses. We need convenience stuff for our citizens and tax base. Uh but I just myself been in my district, I just do not feel comfortable approving that many acres at one time. And the only reason

even though it stays in conservation, but it's going to be reszoned to neighborhood commercial. And the only reason for some of it was some of the interest that we've had, you know, from different vets or different groups. They just kind of see, you know, standing on the railroad tracks like, "Oh man, this is where I can envision where my balls are going. This is where, you know, the horse's going to be certain things. We didn't want to rule out any." Well, and and based on that, everybody's being smart. You

take small step. If you do 10, 15, 20 acre, you build a couple business there. Then when that next gentleman comes out says, "I like what you've done and man, I'd like to put this right here," then you come back and get more resoned and and because you're you're already showing a president of what you're doing for the community and what it's going to be. But just open free path to reszone it and look, we're going to stay there or sell it and what the next person's going to bring. That's a that's a lot for this board.

And we did want to do something, you know, for the community. Is it really piece of putting a piece of property inside? I didn't know how I could allow someone to visit or camp there to I mean really enjoy some of it. Uh we have quite a few avid outdoor people. Um, you know, those are just Well, if you was coming in here wanting to get an RV park approved, so no, I'm just saying if you're saying camp there, if you was going to do that, you could come in and do that separate from getting all the whole

400 keepbody in favor of it. Anybody want Mr. Robbie Moore

Mweather County I'm not I'm not in opposition to development. I am a developer I am a developer. I've lived I've lived here uh property here 2000 two um I've hunted here since I was in high school in the 1980s this county and and the problem the problem that I have with what these are asking is they're asking you to zone a piece of property whether it's whether it's 400 acres or 120 something acres for what may come

y'all have something up there that the public is not available I don't I don't know what the X's are on that piece of paper. But if y'all pass this, right? Everything is an X on that piece of paper. They can put it I'm not buying the property. I'm not them developing the property. But my question is number one, they're going to have where you going to get your water or sewer, utilities and that's that that's some of the questions that I have. Most of the time when you come before commissioners or anything and we spend a lot of money on planes and this is what this is what we're built this is what we're put

and and you know I'm not opposed to personally I'd like to move public on my way home with but the fact of the matter is I just think I just think he did say campers I heard that too we want to be camping out there we've already got problems campers here tonight. You don't need another problem with him for camper ball fields. Everybody's for kids having ball fields, but they've gone broke. They've gone broke a lot, you know. So, I'm not close to development. Hey, I wish I houses out there. Five, not two houses. You know, we all

we all moved here for different reasons and and Marweather County, we we realize we have problems. Y'all realize we have problems. We're trying to solve some problems. It's going to take It's going to take all of us. It's going to take a little money. It's going to take some frustration, but but guys, you've done a good job. I see you building up. I come by. We're doing a really good job. maybe cut his wife some but other than that

you know let's hear a plan together that's what's happened with the county 37 years ago a lot of people weren't down here this situation defense that's all I'm saying not necessarily develop I like develop quality

I'd like to mention again Mr. chairman when I asked him about the RV park and camping, he said, "No, no, but right here on this sheet right here, it says uh small retail, hardware store, softball facilities, and camping and down here condition would be uh RV occupy shall not exceed 180 days, etc., etc." So, that's the reason I brought that up. Then he said, "No, no camping." So, I don't even know why that's on this sheet. It's an It's an approved use of the property if it's passed. That's why it's on the sheet. He has no clear statement of what his intent is and it's an approved. I still have a little time yet. I mean, I'm sorry.

Clubs for life college uh commercial timber production concrete stone cut. No, I apologize. Not that one. Contract contract equipment material story convenience store with fuel service provided that all fuel pumps should be at least 15 crematory curios drug storearmacies equip equipment rentals equipment supply business business industrial uh uh market

flea market we have gay gay gay a couple times here that's A floor shop floor shop funeral home toary funeral furniture home appliances landscape gasoline station uh golf courses built I mean it's just got so many things here kennel uh kennels laundromat uh some of these some of these things I just think you know I just if we pass this today and he and I want to go out there and put a put a put a 100 acre kennel I could do it. I could do it. And I just don't and I just don't know if that's the best thing for for us at this time. So it's just

so it's just I just wanted to read some of those and y'all have that I don't know some of the people here don't see you got recycling collection station repair service merchandise. I mean there's just so long and so on that that that personal personal care homes some of these not sewers you can't recreation just think Pandora's box. If we pass this is a written part they've asked for I've got one more to speak against anyone else against

you might you might now I'm against development I'm not against I'm not against these guys for them they got I think they got some great ideas and in In my opinion, individual

individuals who live within this county, who are actually invested within this county, it them building a business, establishing a business here is worlds different than a prospective developer coming here, building something invested in this county. They're usually using this county for financial gain. So to give that away, I'm actually a little bit against this prove as a to ask you all as a forward to essentially be bold in your decisions moving forward and to be bold in the fact that I would like to see you all county differently than all the counties surrounding us. I would like you to be choosing to do something different. what what everyone around us has.

I grew up in county. I saw the path that county went down almost copy of what happened in Clayton County looks like a carbon copy of what Clayton did. Everywhere you go, it all looks the same. You got some houses that live there. All of a sudden, it start getting denser and denser and denser. You get two acres two acres then you get then you get one acres subdivision then you get posted standard sub you get high density apartments you got industrial stacked on top or commercial stacked on top of residential

I don't see where any of that development has been in any of those communities I keep hearing from everybody that grow development is inevitable we can't stop it we can just control it we definitely we definitely have to control it but also regret. I reject the notion that growth in development is inevitable.

You all, we all have the power to make this county come and look like whatever we want it to. And I would and I would like for you to be bold in your decisions to choose to do something different to reject any plans that have been done around us because I know how county those ordinance county were brought here or look like now as go back and start undoing some of it. I don't think I don't think we need two home lots. I'd like five homes. Somebody want somebody wants a small home lot. We have plenty of city limits here with this county that do have those smaller home lots available for them. If our county and the way that it currently looks right now is not compatible for their dreams and their wishes. We have we have surrounding county that they are more than willing to move to go where to go work in. I didn't I didn't like what county turned into. I didn't like the direction that county sought out Mar County and I moved here specifically for the way that it might I assimilated myself in my dreams to this county nothing to see it stay as as much of and as closely as what it looks like now

I'll end I'll end with another Roosevelt quote there can be no greater issue than that of conservation in this country Everywhere everywhere around us has changed. We have We have not fully changed yet. We have gone down that path of no return yet. And I would I would like for you to be bold to serve in this county as much as it is the way it is right now. Thank you. Thank you.

I think an opportunity for rebuttal if they want to have it. Anybody want to speak in favor of again? any comments and back to back back to with the opposition or closing closing comments everything just closing and everything I mean uh yeah for some of the people haven't seen the leg work that I've put in and everything it's bend dong thing is very tiresome but I have put it in I have met privately with residents to make sure that I am you know not only their vision but you know making sure as a county we are being bold to, you know, stay in a

conservation effort. Uh, I truly enjoy that. That's one of the reasons I'm here as well. Um, I, yeah, just want to better my community. My partner Carl feels the same way. You know, personally, softball has a soft spot in my heart having important to me. I know firsthand what it's taken some of these other dads to build these facilities in their backyards. um and you know try to get them what they deserve sometimes. Um I couldn't be more proud proud of what goes on inville and other girls taking over that field and working towards um bettering our community. It's nice to drive by at the end of the day and see a bunch of kids. I mean that is something we cherish. Um and you know I want to be a part of that. I want to help with that. So that's something for the whole year. Anybody got it on that?

Has there been any EPA study done on the lands? I see looking at this picture there's a lot of water. So, have we done a study on the land yet that we can turn in before we start saying where we're going to develop? We need to see where all this water is going to go. All that would come in an approved site plan for the county. This is just zoning. At at that point, I'm able to bring in some of the people who's expressed interest. We can parcel it up. I can actually show you the site plans for what we're prepared to do. Um, and and get all that covered by So, there's been no projected like impact study done anywhere out there for Well, so the prior to this whole thing, I have some of their documents, but that's all something crazy. Yeah, we don't need any of that. But there would be another not a current.

Yes. Any kind of stud? Yeah. As part of the uh engineering group, they would do another. It's just a lot of land to not know what we're going to do. Well, that's what I was going to say. And I understand what you're saying. You got a vision and it sounds great. It sounds wonderful and get excited about it. But I have to agree with the gentleman sitting behind you there.

I think again if it was a smaller track, if you was coming here tonight showing complete layout drawings, I mean, you done spent thousands of dollars getting, you know, I mean, show what you're going to do to help us go. This guy is serious. He's not just hoping it'll happen or resell it, but he's putting in the planning work and the layout so we can really see what we might be looking at. That probably make feel a little bit different on it, too. But, uh, you know, hey, this is where we're at and

we also didn't want to put all that work in. It was going to be denied as well. Anybody got anybody else uh against have anything against I was last I said man these guys I've already told them developer I already told you what I see the problem with their problem they would have to the EPA any of that stuff when they submit their plan that that would have to be be on on course so in defensive end they would have to make sure that's right that's tonight's probably not the time to do that but but here again I don't think anybody in this room, even these two gentlemen here, unless I'm mistaken, and tell you everything that they can put on that piece of property that I read tonight. And and and it's a community. We just don't want all everything on that list.

Okay. Nobody else. Mr. Chair, Mr. Chair, before y'all close the public hearing, I just point out if anyone receive any kind of writing that, you know, from constituent, etc. regarding this. Uh this is the time that you would present it uh to be added to the record. Do we have anything that was submitted in writing from constituent? Not not to me. Sometimes people reach out to members. That's right. Okay. Do we need to close the public here?

Yes. I make a motion to close the public here. Second. Second. All fail. Chairman, I'm willing to make a motion, but I don't want to jump in case there any there wouldn't be no more discussion anyhow, right? Because we came out. It would not be any discussion that would be pertinent to your decision making. uh you can have a discussion as part of the motion, you know, your general discussion part of the motion, but not as not to glean additional information to be part of your decision though.

Mr. Chairman, this is in my district, as I mentioned before in the discussion. I'm not comfortable at all of just changing 445 acres from one zoning to another with a hopes and dreams. And um I would have felt better if it was a smaller track. I could probably deal with that because everybody has the opportunity to do that. But at this time, since the request specifically says to reszone 4 445.29 acres off Highway 85 and Alpha Road, I'd like to make a motion to deny it at this time. I'll second it. All invited. Next on the appointment on 128,28 She should love this. Chairman,

Miss Dora Terry was recently appointed to that uh the Lake Mayweather Advisory Board for District 2. She did reach out to Vice Chair Nelson and she is no longer willing to serve. So this would be this would be for the unexpired term. So, I've reached out and I would like to table that until the February 9th meeting at 6 o'clock and then have my appointment ready. Then I'll say I'll say it's on. Is this Is this for District 2 or at large? It is. This is District 2.

It doesn't say that in item seven, unfinished business. set the public hearing for two acre lots. This item was tabled from the November 25th, 2025 regular meeting. Commissioner Commissioners, a date needs to be established for the public hearing regarding the proposed ordinance change allowing two acre lots. Staff has been working on the required revisions to the ordinance and needs adequate time to finalize the document for legal review. Following legal review, the county must provide public notice of the hearing of the hearing for a minimum of 15 days and a maximum of 45 days.

Staff recommends a public hearings that be set for it to be set March 24th, 2026 at 6 p.m. This date allows sufficient time to complete the necessary ordinance revisions, obtain legal review, and provide proper public notice. Before we move forward, I do want to say we've had quite a few people come forward tonight to

be against two acre lots. I agree with these individuals. Um, I don't really see a need to move forward with a public hearing if this board votes tonight. We don't want to move forward with that. I know the recommendation is I for one am not in favor of moving forward with the twoacre lots across the county um on dirt roads. I think we need to leave it at five. Um, that's my personal opinion, but I do think if other board members want to speak um then we can decide if we want to even move forward with a public hearing or stop it tonight. And just to clarify something there too, uh, Mr. John, you wrote it here. It says public hearing regarding proposed order of change allowing two acre lots and I think that's what threw a lot of people people here tonight's concern and uh, Mr. Owens already left when he called. They he did not realize um,

we already have two acre lots in Mara County. It doesn't say it should be saying on here to allow twoacre lots on the dirt roads. It doesn't say that in here at all. It just says to allow twoacre lots. So when people pulled up to see the what's on our agenda, I started getting calls too going, "Oh my god, we need to stay at 5 acres." I myself, I'm like, "Mr. Owens, I'd love to see 5 acre lots in Marwa County." where this came from just so those who are here tonight how even started is and I don't know if we can word it or if it can be where a case by case situation but if we have a citizen who lives on a dirt road who has 5 acres of land

and that guy or that mother father whatever wants to cut out two acres for their son or daughter to live next door to them under the condition right now you can't have to have five acres on the dirt So I I it was brought to my attention. I don't think it's fair that you can go out here anywhere in Marwa County on a pave road and have a twoacre lot and ain't nothing anybody out there could say about it. I can't say about it and I again would love to see a 5 acre lot minimum. I really would cuz I like the other gentlemen. I like living here in a rural part of Bear with the county. Let's look forward. But the point is it should be fair. If a citizen can buy a twoacre lot on a pave lot,

then this citizen ought to be a right to have cut out two acres on a dirt road for their family. So I don't know. And that's how this all started and that's how it evolved to where people was like, "Oh my god, they're going to change it. We're going to be Jonesboro. We're already twoacre lots in Mayweather County, which I wish it was five." So this doesn't even represent this was what was put out for people to see. It doesn't even represent what started the conversation. The conversation was why make a citizen in this county have to buy 5 acres, live on a dirt road that sometime is muddy, doesn't have enough gravel on it, the ditches aren't getting cleaned out. But you can go right down here on a pave road and have house after house after house after house on two acres.

I was just trying to fight for the citizens rights to if they want to be able to build a house on a dirt road, they don't have to buy five acres. So, I mean, if the board don't want to move forward with it, that's fine, too. Or is there a way we can word this? I don't know if Cassandra, is there a way where like on conservation, you can come in and cut out a piece on conservation land if it's for a family member. Is there a way to do this? Uh, case by case where somebody would come in before the board and go, I want to build my son a house and then it gets that's all we're that's what I'm that's what I'm trying to focus on and that's what started all this. and any input, any help or whatever from the board from the planning and zoning board. We're not a public hearing at this time.

So, so that's where it started from. But when people got excited, started on Facebook going, "Oh my gosh, twoacre lots, two acre lots." And they just they're pulling their hair out. It's already two acre lot. Let's go back to five acres.

You know, let's focus on changing that if we can. We got to if we want to change that then that's a completely different ordinance and item need to come before the board and we can bring that up anytime we want cuz we we did pass an ordinance last year the year prior that allows for a guest house um up to a th00and square ft. So that's already out there that they can do. So that is an option. I don't think that we need to open this door right now for twoacre lots on dirt roads is going to create more traffic, more input. And we're talking now, you just referenced that there's not enough gravel on the dirt roads and these are with 5 acre lots. So, if we cut that down to 2 acre lots, it's going to be twice as much uh traffic going in and out on that and it's going to be a lot more maintenance to it. So, we do have in place the guest house, it could be 1,000 square ft or less. Um, but I do think if something if somebody wants to cut something out, it has to come back before us on a case- by case basis. That's how I feel.

That would be great. That would be great if they could come before us. And a guest house is another house. I don't care if it's 1,000 square feet or 1,500 square foot. If you're going to have a guest house, you're having the same cars, the same people in that guest house. But but I'm saying that ordinance is already out there. So I don't see a need to change it to two acres. So we change this ordinance. It would just they would come to us on a case by case basis if they're wanting to section off two acres from their family land. Correct. Yeah. Well, we we can put parameters in place based on hardships that allows that to happen or when we shouldn't have a ordinance in the first place if we just accept everyone that comes in. So,

so I I understand what Commissioner Keane is saying and and and compassionate to certainly there are instances where people in the community may need that session and I think we should be able to do that as as a special use permit for that property for that family at that time. Right. If they sell it, then it goes away. It was not to open the door for developers to come down here and buy a lot of road furniture on dirt road and get away with it. Was that's not the intent at all. I understand that. But I think that's kind of like we were saying with this other property and that once it's owned that much once we do this the doors open, they can come do it and there won't be anything we can do about it. And I'd like to add also the comments about the dirt roads.

We got a full staff right now for the first time in years. We've got additional support and additional funds in that public works department. You guys, you guys are about to see big things come out of that group. So, I want to make sure nobody takes away the crappy roads. We hear you. We understand they're going to get done. They're going to get done better than they have been before. Going to be a lot of paving happening, a lot of gravel, a lot of cleaning up. So, make sure that's we leave that positive. They've done a lot of work. The rest of you going to see it if you hadn't seen it already. Okay. in the last 6 months they start getting going. Yeah. Yeah. When the spring gets here, uh, this crew going to go to work.

So, so I I would make a motion to not have a public hearing for discussion of the regular lots on dirt road. I'll second. All in favor? Number two, update on revisions of lease agreement between public service titles PSC and bear with account. Commissioners PSC has responded with two proposed revisions that they're not willing to modify.

I'll hold one second. Oh yeah. Go ahead. Commissioners, commissioners, BC has responded with two proposed revisions that they're not willing to modify. First revision concern concerns the venue for any disputes.

PSC requests that venue remain in Ter County or neighboring county. Legal advised that litigation could occur in any county but Mayweather County is preferred. The second relation relates to item 29J which addresses consensual damages. The proposed work will not occur within the existing fenced area. Instead, a secondary fence will be constructed outside the current perimeter to house the power equipment required for the tower. Staff staff recommends approval of the contract with the venue set and tell the county acceptance of item 29J as written and authorized for the chair vice chair to execute the agreement and legal

and legal has review this and um it was based on legal review and we wanted to bring it back and make the board aware of these two conditions that BC would not budge on.

What are our thoughts? I may not be I have no objection to the way it's written. So So the the two provisions he's bringing up, one is a Taylor County venue provision. It's it's uncommon that people you know that we usually that's the last provision we get push back on. Uh generally speaking is uh you know a Marweather County venue provision. It's completely up to you. We'll we'll go wherever y'all send us at the end of the day. Um the other the other is a consequential damages provision. Just so you understand consequential damages what they're proposing to do is a mutual limitation of consequential damages. Consequential damages are damages that are not a direct result of some kind of incident. For instance,

for instance, you hit my car, you have to repair the damage. That's a direct result. You hit my car and I can't go to work for two weeks. That's the consequential damage that resulted from you, you know, destroying destroying my vehicle. It's the unforeseeable or the the potentially foreseeable that we don't know as a result of some kind of direct incident that you would be waving. Um I don't know what those could be. I can't, you know, I wouldn't be able to perceive what that would be with regard to a tower like this. Uh but something like you know um your your antenna come you know gets dislodged and you you you lose your emergency services. That's what this is for correct emergency services

and then some incident happens and then you know and then you get I mean we're talking about a very weird chain of events but that's the type of thing you're looking at. Staff does recommend we approve this even with advice from advice from legal. Correct. I cuz I like legal legal has stated this consequence damage is very rare and unlikely to happen due to it being an antenna. We're having a structure built on the outside of the perimeter of the fence. They'll never go inside the perimeter that's PSC owned. So it's we'll have our own fenced in area on the outside of the perimeter. I think

I think this is more geared towards inside the perimeter of PSC tower itself. Then I'll recommend that we approve the contract with the venue set in Taylor County acceptance of item 29J as written and authorization for chairman or vice shre. Second all inv so we can get the equipment up and running. Item A in business approval of banking and financial services for 2026.

Commissioners, the Marweather County Board of Commissioners currently uses four banks in Mara County. FN Bank and Colony Bank are both in Manchester, First People's Bank in Greenville and United Bank in Woodbury. The county also has four accounts with the local government pool which is the LGIP. For 2026, the designated check signs will include county administrator John Gordon, finance director Tammy Lei, chairman EMTT Collins, Vice Chair Jennifer Snelson, and county clerk Allison Stevens. And we do this annually, just recognize who the authorized signers are for that year.

Make a motion to move forward approval of banking and financial services and signatures for 26. Second five. Consideration of engineering services for the administration of 2026 LMIG bid process. Commissioner, this commissioner, this item is for consideration to allow EMC Engineering Inc. to perform the 2026 LMIG bid process. EMC engineering previously performed the service for the 2025 LMIGL which included preparing the RFP, drafting contracts, managing all documentation related to the bid award and overseeing the Elme project

and I believe that cost last year was $40,000 and are they on the phone since they're not here? Don't don't believe so Chris reached out to me told me if we wanted them to go forward we be happy to to go forward with it. So the the cost comes directly off at the end of the prices, right? That's what we agreed to last year. So $40,000 for them to do that is deducted from the cost. I believe I believe it was last year where last year was a percentage with the estimated I think it was 4% of the estimated bid. Okay. And the cost of the road assessment would have come off too also. Correct.

Correct. Correct. That would have been part of the $40,000. So, we really didn't save no $40,000 by letting Brian do the road assessment, right? Well, this would be just for the road assessment of the project or the approved road by the board of commissioners for Elme. So, so I my personal opinion board is I'm in favor of let them do it again. They did get us a much lower rate than what we've been getting in previous years. I am unhappy at how long it's taken to get the work started. We only got to Melvin Harris Road,

a month ago, and I see Snowball Road is about to get underway as soon as temperatures allow it. I think they did a a good job other than the timeliness needs to be improved. I'd like to see some wording in the contract that where we can get out of that early in 2026 if they if they don't commence quickly. I think that this year it'll be a little different in my opinion because it some of it was our fault, you know, because we was, you know, you know, going back and forth between it. So you make that motion like more to discuss it than I can if we can table until we get the actual contract and the figures from EMC. That way the board will know exactly the dollar amounts

the what them being in front of us will help also when we're discussing it. So we have questions we can ask them. Yeah. But then we that if the process even longer I'd feel more comfortable having the agreement in front of us to see it before we just agreed to a blind. Right now we don't know the price for certain. So I'd feel more comfortable with that information. Wish it would have been here. What in terms like the agreement where they come with the proposed price because right now we don't even know what the proposed pricing is. 4% of the bid in that that's what that's what it was last year. He may change it this year. That's what and we just got make money in and that's why we brought it to the board. They wanted EMC.

We can reach out to EMC or we can see if in house can handle it but staff is limited to do this. I'll make a motion to table it till the Monday, February 9th meeting provided PMC shows up to the meeting with with a contract for review. I'm about to do I hear Chris

consideration of new intergovernment agreement between Maywood County and all cities for animal control. Commissioner Commissioner of Staff is proposing an updated intergovernment agreement for animal control services to be provided within Mayweather County for adoption of all municipalities located in the county. The proposed IG has been reviewed and approved by legal counsel. A fee must be established in section 1.7 for animals housed at the county shelter. In addition to applicable veterary expenses, staff recommends $45 be set as a fee. Approval by the board of commissioners as required before the IGA can be distributed to municipalities for adoption. $45 from fairly reliable

that was from that was from director Richmond. I just got that number from him. I make I make a motion to approve. I second it. All in favor of ACC the GCIP grant agreement for probate court internes. Each year the AC GCIP offers grant opportunities for interns available to any department within the county. In recent years a provate court has received an intern through this grant and they also received it for 2026. This grant this grant operates on a reimbursement basis providing the opportunity for interns to gain hands-on experience in the designated department.

Staff recommends approval and authorization for the chair vice chair to sign the agreement. And this is the same contract that has been going on for the several years. So I think legal can review it, but it's the same. We we revised the first time this came before us about four years ago, I want to say. Um they've been submitting the same one. I don't know if this is the same one. I mean, we haven't compared it, but uh you know, that's what they're saying. I wouldn't have any objections to it. Stack based on board. We can compare compare if it's the same contract. And

I'll make a motion to approve with legal to review. Second approval of grease trap replacement at the county jail. Commissioner Commissioner M Plumbing is currently performing repairs on the Marweather County sanitary sewer lines at the jail and has discovered additional damage to the sand sanitary line connected to the grease trap.

This line consists of older metal piping and is in need of repair plumbing is already working in the area. They have provided a repair quote of $19,929. because the company has agreed to the previously established terms requested by legal counselor. Staff recommends allowing Max to complete additional work in conjunction with existing project. He has text me he's ready to go. If the board approves they can have it started on tomorrow. Funding for this will be through splice and staff recommends approval and requests authorization for the chair for the chair vice chair to execute the agreement. Make a motion to approve as outlined. Second second if I have a question to ask to this though

this is not the first time something new has come up and and they've gone in and found out we knew that it may be other things are we sure that we're not going to be at some point to be called back to violating any kind of bidding and quoting we start giving this contract is already here and we give them another 19,000 another 25,000 50,000 are we then hit the threshold that we should have bid this out and have released three bids come in with it being it being cemeter uh sewer lines sewer lines you can follow under emergency repair and you can follow under professional services because it is sewer sanitary make sure we're protecting about whatever we do

John John's John's going to be more familiar with the auditing process but generally you're also allowed to make reasonable change orders that are you know natural to the to the repairs being done at that you know but Renee came before us before talking about the kitchen and backing up and we started all this process. I've been in that jail. That grease trap should have been part of all that from the get-go. They knew it. They had to have known it's going to be a problem, but it backed up after the first one and they thought they fixed it, but when they dug it up, they found that it still had a old rusty pipe on I guess a different section of it. Leah has been up there monitoring the work on as they progress. And this should knock out all the the rusty pipes in the jail.

Well, maybe that'll solve the problem. Hope so. Approval of grinder station replacement for main sewer line at Mwood Camp. Commissioner Commissioner is the existing grinder grinder station currently in service is no longer effectively addressing foreign matter issues at the county farms station which flows to the Greenville wastewater treatment plant. To resolve this issue, a new a new manual bar screen will be installed as a seal unit to isolate the water flow. This system will prevent debris from passing bypassing the screening process and significantly reducing the number of debris entering the waste channel without being properly screened.

The cost of this system is $19,400 with funding to be through SPLOS. Staff recommends approval and requests authorization for environmental instrumental and calibration to install the required equipment. And I talked with Lee Wley about this. This is an outside screener system that they have used and it's been in place for numerous numerous years from my understanding is currently exhausted its lifespan. And there's pictures in your package I think of what the debris is coming through and this this will grind it up. They will mainly go out there, screen it, pull it out and it'll keep the debris from getting into fine. I'll make a motion. I'll make a motion to approve as outlined by

the first one's 120,000. By the second help me please. Thank you.

Approval of audit related budget amendments. Commissioners, sorry. Uh, commissioners, during the audit preparation process, the finance department identified that fund 541, the 2025 T squ does not have any budgeted amounts. In order to comply with DCA requirements, a budget must be established for all expenditures along with corresponding offsetting revenues. This would require the chairman of finance director signature. All expenditures that have no budget listed totaling 375,000 uh would be uh adjusted. Uh in this uh fund the revenues exceed expenditures. However, we need to have a balanced budgeted amount and the debit and credits are listed at the bottom. about the pressure. This is because there's no budget listed. We will get dinged on the audit because there is not established budget.

I'll make a motion to approve that. Second, I'll commission.

Commissioners, during the audit preparation process, the finance department identified the following expenditures that must be recorded as part of a year in closeout to properly balance departmental appropriations. The corresponding offsetting revenue line items are also listed. This is a DCA audit requirement which mandates that all departments in the fiscal year with either a surplus or a zero balance in their appropriations. This would require the chairman and finance director's signature. Debits are general government 650,000, building and grounds 5,000, district attorney $5, public defender 27,000, EMS 30,000, 2,000 for a total of $714,5 the credits for miscellaneous revenue $357,000. Sale of assets $357,5 for a total of $7145. Make a motion to approve and allow signatures. Second,

commissioners. During the audit preparation process, the finance department identified that fund 215 E911 does not have any budgeted amounts. In order to comply with DCA requirements, a budget must be established for all expenditures along with corresponding offsetting revenues. This would require the chairman of finance director's signature. All expenditures that have no budget listed totaling 1,312,8925

and the debit and credit are listed. Make a motion. Make a motion to approve and allow signatures. Second county administrator commissioners commissioners have been working with finance director Miss Lackey on the audit that's scheduled to begin on Monday February 2nd. um the courthouse roof. It was brought up at the last meeting and we have picked a dark bronze color with the um Koopa being a copper roll on flake. So it'll be a nice copper tone on top with a dark bronze. That will be they're ordering that as we should be this week.

has resumed on the scaffolding after the weather and the rain. We had a department head meeting. We had weather meetings last week and we had public works, fire, fire, EMS, EMA, the sheriff's office all on standby if needed. Luckily, the rain the wind kind of blew the water off the road so the roads were just wasn't that wasn't that impacted but it was really really cold. Um um the county is being proactive on weather. We're not waiting till the last minute. We're if we know about it, we're trying to put things in place. One also want also to mention that the warming shelter in Manchester due to the temperatures is being open until Wednesday of next week. We have

we have we have people staff in there. Um people have already signed up through EMA with director Jones. So we are having one shift I think that we need covered and I think he's probably found someone for that one. So it is fully fully manned until next Wednesday. And those funds will be coming out of EMA's budget. Um and I will and I will continue to send our weekly updates to the commissioners from my office and the county clerk and deputy clerk. That's all I have. Mr. Chairman, thank you. for county commission commission. Thank you.

First off, I'd like to thank all of our public safety and public works for being storm ready and their preparedness and working. I know our public safety worked around the clock and public works came in at 2:00 in the morning to make sure that it was safe for us to come to work. I'd like to thank the employees that came in and worked um and all they've done. I'm excited seeing what's going on at the courthouse. I thank the citizens and invite them to go by and ride by and look at it. And I'd like to thank the citizens that come out and speak and that they send us comments and it's not that they're just complaining, but they reach out and really care about our county and I like that. Thank you. And excuse me, Vice Chairman Smith. It's okay. Thank you very much.

Commissioner King. Uh yeah, basically the same thing is uh uh I I think we're blessed that our county was spared of the storm and I'm glad that it didn't cost us a lot of tax dollars of repairs. And the same thing the vice chair was saying u I was talking to Brian and he was telling me who all you know why all coming in at two in the morning or three in the morning and getting ready and I just think it's great we have staffs that's ready to get out there and they were ready to get the roads taken care of if that's what we needed but we were blessed and we avoided it and uh we still could pray for the other states that are dealing with it. I hate it for them but I'm glad we we're spared. So, thanks for everything they did. Mr. Tre,

you know, you know, it's good to see the courthouse going. Um, I'm glad the storms didn't hit us that hard. Um, thank you staff for everything that you do on a daily basis. And that's about it. Mr. Wley, um, same same as everyone as everyone else. I'm glad we the weather passed us by. Glad to see the progress on the courthouse and the cones out on Stoall Road and other things that are going on. Glad to see so many people present at the meetings today. A lot of people are here that didn't speak so show more interest in what we're doing. I appreciate that. I'd like to see us schedule a work session soon uh for projects this year.

We have the funds to be able to do that. I think we need to go and get a good plan early this year. Thank everybody what they do every day. Thank you. And I just like to say thank thank all the staff and employee news for what they do and thank y'all for being with me. Report from county attorney. I have nothing to report. Uh we have need for executive session for all of it. I say all of it. Do we have need for session? I'd like to make I'd like a motion to go into executive session for litigation. Do the minutes. Yeah. Want to read your future meetings first?

Oh, yes. All right. Future meetings will be Monday, February 9th, 2026 at 6:00 p.m. closed. Observe the president on Monday, February 16th, 2026. Tuesday, February 24th, 2026. Regular meeting 6 pm Monday, March 9th, 2026. Regular meeting 6 pm. Now, uh like a motion to go into second session, litigation, personnel, real estate, and tax matters. So move. So move. Second. All in favor?

All in favor? No action was taken session. There have motion to adjourn. Some second.