City Council - Regular Meeting

Call this close session to order at 5:00. Madam clerk, are there any requests to speak or is any correspondence been received on any closed session items? There is none. All right. The city council will now recess to closed session at 5:00 and 38 seconds.

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All right. Good evening, Meny. If you could please take your seats. We're going to we're going to get started here. Welcome, welcome, welcome to our regular city council meeting. I'm going to call the meeting to order at 6:00 in 20 seconds. Uh, Mr. City Attorney, do we have anything to report out of closed session? We do not, mayor. Thank you. All right, madam clerk. Oh, there goes my ride. Madam clerk, do we have any correspondence uh on tonight's agenda? Yes, the council did receive a non-aggenda pop uh public comment in your red folders. I know who that's from. All right, madam clerk, can you please call role?

Council member Dinus here. Council member Dedric here. Council member Temple here. Acting mayor Carwin here. And Mayor Estrada is absent. Thank you very much. Uh Bob Waring from the Crossway Meny, would you please come to the podium and give us some words of inspiration to start our evening?

Thank you, Mayor. and uh as a 49-year uh resident of Meny uh thank you for inviting me and thank you all for your service to our community. I would like to just pray for our meeting tonight. So, heavenly father, we come to you tonight uh asking for your guidance, your wisdom, your support as we begin this meeting together. and we thank you for these leaders who care about the issues that impact our citizens. We ask that you would help us to be sensitive to those people who are in need, to those who are vulnerable, especially for our children, the young families, the elderly in this valley. We are so grateful that we have leaders that listen and that hear us. And we ask that you would help these men and women to engage in meaningful discussion. Fill them with your grace as they make decisions that affect our community. And as our city officials work together to find solutions to uh small and difficult problems, we ask that you guide them to speak respectfully and with humility to one another. and may the consensus they reach achieve its potential for all who call Meny home. Amen. God bless you. Thank you so much. I see tonight we are joined by former uh Rotary president, longtime Meny resident and soon to no longer be a Meny resident. He's leaving us for flatter pastures. Uh George Mills, would you lead us in the flag salute, please? One last time. To the flag of the United States of

America and to the republic for it stands. One nation under God, indivisible with liberty and justice for all.

Thanks George. We're going to miss you around here. All right. So now please would the council join us join me at the uh the front of the dis so we can honor our citizen of the year Mary K. There we go. So Mary was my selection for citizen of the month one month last year and uh the wisdom of the Meny Citizens Advisory Committee. They get to choose the citizen of the year from all of the citizen of the month candidates and they've chosen Mary KS to be citizen of the year. So we're going to honor her tonight. First of all, thank you for being here and bringing such a large contingent. We appreciate that. Uh we're going to start by letting us say nice things about you. So I'm going to pass it over here to Council Member Ben Dedric. Thank you, Acting Mayor Mary. What a great choice that the MCAC made, right? I mean, what don't you do for our city? And you've been involved for so long doing so much. You've given back so much through your own house with you and your husband. It's just been amazing everything that you've done for Meny. It's a truly an honor to be able to recognize you tonight for citizen of the year. So, thank you, Mary. Thank you for all that you do. And now I'm going to pass it over to Dan Temple.

Well, you know, I was when I saw when I saw that you were being honored, you know, the first thing that that came to mind is your leadership in the arts council. And you know, without without the things that you do and, you know, with the support of of all the people, you know, Meny would still function. You know, we'd still have traffic lights at work and things going on, but it would really look very boring. and you bring, you know, you bring a lot of beauty. You bring music to our parks. You bring art to our walls. And you bring a sense of humanity to our city. So, thank you for that. Thank you for what you do and for all the people that you support who do things uh through your leadership. So, this is really a great honor and uh I'm very I'm very happy for you. You're a asset to Meny. Council member Dinus. Well, first of all, congratulations. And yeah, too bad you don't have any friends here, but uh it's welld deserved. I think it was a great decision. You know, when every time your name keeps popping up in everything, so you know, it's almost easier to list the things you don't do because there's a shorter list. So, but we won't bother with that because you know, you know, for someone who volunteers and is in the not in the spotlight and stuff, you're so well known for because of what you do and the passion, the heart you have. So that's what Meny is better for because of that. So congratulations. You really deserve it. For those for those who don't know Mary personally, Mary and her husband Chris have for years run what became known as the Christmas House. Uh one of you and thousands of people have visited there and now the Halloween house I suppose. How many weenies did you hand out last year? 1300. So, but along with that being a board member for the Meny Arts Council and activate with the community cupboard and our chamber of commerce, if there's an organization that does good for the city of Meny, I know that I can always

see you there and know you'll always be uh bringing goodness and light to the city of Meny. So, we really appreciate that from you. One more hand for Mary K. What I'm going to do is I'm going to present you with this award on behalf of the city of Meny and then we'd love to hear just a few words from you. All right. So right here, this award says a 2025 citizen of the year presented to Mary Kins in recognition of your outstanding contributions and service to the city of Meny. That's for you and thank you. We'll hear from you first and then we'll take a couple of pictures. Well, thank you all. Thank you all for those wonderful words, those kind words. I really appreciate it. And thank you all who are here. Uh I I can't even thank you enough. I mean, I just it just it it means so much to me. And I'm just I was just so surprised and I'm humbled and grateful and and There's so many people who deserve this award and and for you all to pick me is is amazing because what I do I do out of out of the love from my heart and I love this city and I love doing things for this city and for anybody else who who needs help. Don't tell anybody, but I hardly ever say no. But but thank you. Thank you. I'm just I I just I can't I have there's no words. I just I love what I'm doing. Pay it forward, everybody. Just pay it forward. That's what I do.

I'm going to give you this to hold and then we'll have Phil come up and take a couple of pictures with the council and then we're going to have all supporters come up. We'll take a big group picture. All right. So, all squers, come on up. Let's get one big group picture. We got a fisheye lens. Don't worry. Wait, wait, wait. One more hand for Mary KS. I just want to make one quick shout out because my grandb babies are up in Loi and I know that they're watching tonight on YouTube TV. So, I just want to say hi to to Bodie and to Hudson and to their mom and dad and thank you for watching and go to bed. We can return to the dies now.

Well, all right. That was a thing. All right. As they are loading out, I'll ask uh Police Chief Chris Carr to come up to the the podium uh for our law enforcement public safety quarterly update. Chief Carrer, welcome.

Hi. Well, thank you uh acting mayor and city council members. Uh Chief Carr, here to provide the fourth quarter update. Here we go. Uh we'll start with our calls for service. So for 2025, this is a recap of the of the year. uh calls for service. We had a slight reduction with 35,300. Um pretty good numbers there. Uh you'll see our top five consistently stay with our follow-ups. This is this is us making sure that our citizens and our cases continue to be investigated thoroughly. Uh welfare checks. We appreciate the neighborhoods always asking us check on your neighbors. Make sure your families are safe. Um public assists, parking violations, and suspicious people. Round up the the top five. Uh group A crimes. uh property is a is a number one. Uh this includes like our mail theft that we've been attacking uh diligently. So we do still have um you know Amazon deliveries, those kind of things that hit the porches. We do ask people to consider the lock boxes um or other services that will um keep your stuff safe uh as as parcel theft goes up. Um but we are attacking that as well. Uh these are the group A crimes that talk about your drug and narcotic violations uh being are still our our highest simple assaults um usually family disturbances here. Um and then vandalism um again numbers are going down. So we are trending the right way. Uh group B crimes you can see here that we are we are down. This is your warrant crimes um crimes against society and again all all over the place you see a significant reductions 30% reductions in motor theft uh nearly 30% from theft from vehicles. So people are locking their cars and hiding their property much better. Uh we did see the breaking and entering. So again property left inside of a vehicle they'll smash you smash your windows. Um and then shoplifting has been on the rise. We are

working with our retails and organized theft to reduce this. Uh cases overall decreased by about 4%. Uh and our our biggest offenders still maintain to be our 30 to 49 year olds within the city. Um with 9% of our arresties being repeat offenders. Uh code enforcement again 2200 cases open this year, 1,200 closed. Uh this is not a rolling number. This is a static number. uh we don't have a way to bring in prior years and continue it to roll. So this is what they're actively working um from 25. You can see 30% of it is is admin sites, 30% is uh junk and trash removal and then 18% sign removal. uh our hope team offering services to our homeless and outreach. Um repeat contacts, about 33% of those. Uh other services, this is your VA services, your driver's license, medical benefits, um everything outside of housing recovery, 59%. So they're out there contacting our uh our unhoused and trying to find them resources and get them back into um working environment. 5% of our contacts last year were new contacts. So you can see we we deal with the same people over and over again trying to get them into resources. Um we have housed uh 3% here which is still a a great uh piece here to go into transitional housing or get them into shelters and and get them into recovery. Um our behavioral health, this is our mental health teams uh still averaging about 48 minutes um throughout the year helping people. 406 calls, 16 of those were homeless. Um 88. So you can see a large percent of people were were reconting over and over um trying to get them their their help with mental health and getting on the right medications. Wanted to talk about some of the major milestones from last year and this is

this is part of the citywide strategic plan. So uh safe and vibrant community uh Min was named one of California's safest cities in 25 second year in a row being number 18 uh with a decrease in property crime and violent crime. We developed an education um developed and educated the public on our new bike ordinance uh through social media, ebike safety events, uh three different school presentations, uh two district events, um and thenformational boosts. On top of that, we had our our drone first responder, which started in November, uh responded to 12 ebike calls, uh helping us assist in identifying uh the those that were violating our roadways. Um, we have had discussions at every community meeting. So, every group a every HOA that I go out and talk to, we have this specific conversation uh about how we can get parents to help us educate their student or their children as well as the schools. We held an operation, actually two operations at school sites, uh, impounding nearly 40, uh, ebikes last year, um, that weren't supposed to be there. Um, we did this with our UC operations. Um, we are having personal walk up conversations. We see these kids at Starbucks, at Target, in parking lots, and our officers are walking up and engaging them with personal conversation about how to wear their helmets, how to operate things safely. Um, we totally understand that there's um, you know, high visibility of disrespect out there and we are trying to address it the best we can while maintaining safety for everybody out there on the roadway. Um we have implemented technology and infrastructure. Uh this is part of our live 911 which led to our first life-saving incident. Um person was in full cardiac arrest and we didn't wait for dispatch. We heard it live 911. We responded within moments and saved this

person's life. Um through the installation of 15 new uh flock cameras. This is our license plate readers. Um, again, we've been able to, sorry, little bug flying around. Um, we've been able to address uh violent crime and criminals that are that are entering our city and then address them appropriately. Um, we expanded access to our fus platform. This is our real-time information center. Uh we're using uh city-owned um cameras and as well as our technology and our information gathering systems in one um center so that we can respond with the appropriate amount of of officers and the um in the right areas. And then we did launch, as I mentioned earlier, we launched our drone as a first responder program in November. um and it has been instrumental in reducing our response times and making sure that we're handling the situations appropriately with uh great oversight. Uh as we continue with the major milestones, our community engagement, we partnered with Inland Regional Center to develop the blue envelope program here for our um individuals that that need assistance with intellectual and developmental and hearing disabilities. We developed our first of its kind postcertified course. This was a course that was created by a local uh college professor and individuals within our department and has been postapproved which is our state approval um and brought out to our community. U many agencies have actually requested that we come out and train. We've held multiple trainings. Um it is widely sought after and I'm actually taking it in front of Cal Chiefs for their implementation uh here in the next couple months. um strengthen community engagement through coffee with a cop, national night out and um department tours. Uh 31 community requested events, uh presentations, Boys and Girls Club, and then 13 campus events, career fairs,

first responder day, all-star field day. Um most of our uh lieutenant and sergeant, our management team, our supervisory team has been enrolled in development courses, including our first captain, first attendee of the FBI National Academy. um huge accomplishment and and glad to have one of our captains graduate from there. We've also had two attend the Ducker Institute and I've had several sergeants go through the the Sherman Block Supervisory Leadership Institute. Um and we've reported out a 251% increase in our social media engagement uh within the community. You can see we we attended the safe family justice center, elementary school presentations and holiday cheer where we went to all the hospitals around the town and engaged people who couldn't or were hospitalized and law enforcement appearance. It was a great event. Um empowering abilities resource fair. I know a few attended this. Again, this was outreach part of our autism awareness and our special needs and abilities. This was a great um participated event uh within the community. Um, Heroes and Helper. This was our former shop with a cop. We partnered with Target and uh we had we had I think it was 11 uh teenagers or I'm sorry, 11 um middle school and elementary school age children that we provided breakfast and took them shopping. Um during this last quarter, we had a couple of promotions. Uh Lieutenant Perez, Sergeant Mcn um and then hiring officer Kov Rubius Deler and Lee. uh lead just just finished training. Uh Delera uh returned to us in in patrol a couple months ago and then our community service officer Fatten and and Chaplain Proxmire uh welcome them to the team. Upcoming events, we have our business academy in partnership with the chamber starting March 3rd and then we have our empowering abilities resource fair again April 18th. Uh with that I am open to

any questions. Thank you chief. I am making sure that resource fair is on my calendar and we'll make sure to pass out the flyers as well. Outstanding. Um, do we have any questions for the chief as far as the the quarterly update goes? I I do have a question. So, I want to circle back on the ebike thing. Yes, sir.

So, uh, is has there been any outreach with other law enforcement agencies or guidance on how they are dealing with enforcement? Uh we've had several conversations as we were developing even the ordinance. Uh we were having conversations about what they're doing. We're also dealing with the the struggles. Um we've spoken with the sheriff's department. We've spoken with Marietta. Um a lot of it is education and and again we do we do attempt to stop these kids. U when we see them, you know, taking over our roadway or engaging in actions that we don't want. um when they run, we have to determine whether we're going to continue that or you know use our technology. So part of it is we are using our body cams, we're using our incar cameras to capture that video and then return back to the schools and try and identify them that way. Um we are following social media posts. Um so we've engaged outside law enforcement as well in in just different ways to address this. A lot of it is education. A lot of it is we need the parents to step up and be parents.

Yeah. And and the hard part of that is the the kids who are riding 30 across on the roadway doing wheelies and donuts and running stop signs.

An education class isn't going to give them an epiphany. They go, "Oh, I guess I shouldn't be doing that." Like they know that. That's why they're doing it. But u maybe this is a joint question for you and our um city attorney. Is there anything we can do as far as identifiable to flock cameras? Because I know identity is where we're spending most of our energy. Is there anything we can require as a city on a bike? I know we can't have DMV license plates, but is there a sticker with a QR code or something that our flock cameras can identify so we can make it easier to identify uh violators?

So, you can put that in your municipal code. but you can't enforce it. So, um it sort of amounts to not much. But I know I know other jurisdictions have put it in their municipal code. It sort of announces that a program exists for the purpose of registering or identifying ebikes. Some people might think it'd be easier to find the bike if it were to be stolen, etc. But if if um an individual refuses to engage in that program, you won't have any remedy. Why is that? That is that a state law? Is that a supremacy clause issue? What is that?

It is. It's a state law preeemption issue. The state is in charge of licensing of those of of vehicles and and the bikes fall within the scope of that preeemption. So we can't if we had a registration program and somebody refused to participate, we don't have the ability to enforce. That's correct. Got it. One thing that um mayor and I'm just to add um sometimes school districts will get involved because the bikes need to park at schools and so schools through their channels can impose a sticker or a licensing requirement as a prerequisite to being allowed to park the bike at a school but not as a municipality. Not as a municipality.

Great. All right. Thank I that was a great update. I really appreciate it. Were you going to say something? Well, I was going to say we have engaged the schools in those conversations over registration and that's where some of these operations came in. Um, so we are we are attempting every avenue to address this. Good. And I I just want to say that like I'm not opposed to the ebiker. So I see kids every day who are using them just fine and they're having fun and they're enjoying themselves and they're a fun mode of transportation and uh dare I say nar do wells ruining it for the rest of them. But um you know an outright ban of ebikes in the city of Media doesn't seem plausible.

No, it doesn't seem plausible and and it's not appropriate for some of the communities that that do depend on them to get to where they need to as far as school. Um I've seen other cities that have done age restrictions and um it's not a very popular move in those areas. So Well, I appreciate the uh the information on the the steps that are being taken. I know it seems like it's labor intensive, but we appreciate those efforts. Thank you. Any other questions for uh Chief Carr. All right. Thank you very much for that update. All right. Thank you, sir. All right. That takes us to agenda approvals and modifications. Madam clerk, are there any modifications for tonight's agenda? There are none. All right. Can I ask city council for all in favor to approve the agenda as modified? I.

I. Any opposed? Hearing none. The agenda is approved. Madame clerk, are there any public requests for public comment on non-aggenda items? We do. All right. So, this is the time for members of the public to address the council about items which are not listed on the agenda. The Ralph M. Brown Act limits the council's ability to respond to comments on non-aggendaized matters. That's why we're not answering your questions in a back and forth. Um, at the time such comments are made. Each speaker will be allotted up to three minutes on any single item. Madam clerk, please call the first speaker.

Lorie Cluff, followed by Jesse Sims. Good evening. Good evening everyone. Um, real quick, I had a statement prepared, but I'm not going to go with that because of recent developments. Bottom line, there's two contracts that govern the city shelter. One is between the financing authority and animal friends, which basically they sold bonds, so financing authority has control of everything. And then you have the one between the cities and all that. At this point, with all the responses I've gotten about no one has documents, that means our shelter is running without protocol, oversight, or inspections. And what makes it even worse is as of the 31st of January, they have no medical license. They cannot treat animals at the shelter because it expired. Um, we need to do something. This is ridiculous. Someone's got to have documents somewhere. They need to be inspected. They need to have someone overlook what is getting done. and they need to have a valid medical license. So, thank you.

Thank you, Miss Guff. Next speaker, Jesse Sims, followed by Lupe Jenkins.

All right. Good evening, uh, uh, acting mayor Carwin, members of the city council, um, city staff, and members of our community. Uh, my name is Jesse Sims. I am the, uh, past chair for the Meny Valley Chamber of Commer. price commerce. I surrendered that position to Vicki Carpenter. She is now the chairwoman for the chamber. Um I am remaining uh with the chamber and on the executive committee. Uh so I do have a voting uh voting position still uh within the chamber and within the executive committee. Some further updates I have um I wanted to just let you know a couple of things that we have going on at the chamber just briefly. um uh that and that is that um we have decided to make a change within the chamber to move from the legislative council. So we're no longer the Manify Valley Chamber Legislative Council. We are now the Manify Valley Chamber Advocacy Council. That gives us a little broader reach so that we can um speak on some other terms than just uh uh just um strictly legislation. you'll be hearing some more about that and we're really excited about it um for the uh for the Meny Chamber. Um and then I've also been uh requested to serve um on the business advisory committee started by Assemblywoman Natasa Johnson. Uh we're holding our first meeting in February of this this month um at her uh um uh Corona office and I'm excited about uh representing our fine city. And then in in conclusion, I just again wanted to very much thank um um our city for the support that you've shown our chamber. You have been a partner and a friend and uh we very much um appreciate and rely on the support that you're having. Thank you so much for attending our u our events. Um um Mayor Carwin, you have

been just an absolute champion for us. I want to publicly say to you, thank you very much for what you do for our chamber and how you how you advocate. It means so very much to see you at our at our events. So, thank you for that. And that's all. Thank you. Thank you, Mr. Sims. That was a really pathetic round of applause. Dare I say unenthusiastic. That was better. Next. That's right. Next speaker, Lupe Jenkins.

Good evening, Mayor Pro Tim Carwin and our city council members. Um, I'm here again and as one of Minifi's animal advocates tonight, I'm here to share findings from my recent research which I told Dean Danes, I think that Uh Lori can find anything in research, so be careful. Nothing to Don't try to hide it. Um tonight, I'm here to share findings from my recent research into backyard breeding and animal licensing. Findings that reveal serious regulatory gaps and an alarming lack of oversight. Under California law, hobby breeder permits are generally required when breeding dogs or cats for sale or transfer at the local level. These requirements are commonly triggered when more than one litter is produced in a year or when animals are sold within a 12-month period. These permits are intended to ensure minimum standards of care, veterary oversight, and microchipping. However, enforcement is delegated to cities and counties. And in Mini, that enforcement appears unclear or absent. to try to understand local compliance. I re reviewed the um I went to the animal friends of the valley website since um they serve as a minifies regional animal services provider. And while kennel permits are required for property property housing um there's no clear or accessible information regarding breeder specific licensing or reporting. that absence matters because what's not um known it can't be tracked. So we need to know what's going on. I then am reviewed the minifi city code specifically chapter 9.235.050 and which was interesting but that regulates um the kennels and the cateries including breeding operations. While penalties for violations exist, so

you can get in trouble, there is still no transparent system for breeder licensing reporting or public accountability. As a result, there are no reliable statistics on breeding activity, no meaningful oversight, and no way to assess the impact on shelter intake, animal welfare, or public safety. Too many pages. During the same research, I reviewed the licensing um status of Animal Friends of the Valley, uh their spray spay and neuter clinic. And as Delorei mentioned, their license to run that clinic has expired. Um which I was surprised at. Uh hopefully it will be renewed soon, but um California state law states that operating an animal facility without a valid license exposes the city and its contractor to serious legal consequences. as our attorney of knows um including fines, closure and potential potential criminal liability. These are not technical oversightes. These are government governance failures. In closing, MinFi must address these gaps immediately. Transparency.

You're three minutes are up. My three minutes up because I kept talking to them. But you get the gest. All right. Thank you. Thank you, Miss Jenkins. Any other speakers? No other speakers. Any other speakers? Nope. I couldn't hear you over that round of applause. All right, moving on. Item number eight on our agenda is council member updates and comments. This is the time for city council to provide any updates or comments on meetings and events that they have attended. We'll start at the right with council member Dedricch.

Thank you, Acting Mayor Carwin. Since our last meeting, I was able to attend on January 22nd as the liaison from from us to the chamber, the Metife Chamber Commerce Board meeting. And then on the 28th, um after the holidays, we resumed the Southwest elected collaboration meeting. Was able to attend that as well. That's it for me since last. Thank you, Council Member Temple.

On the uh 31st, I attended the arts council miny at the Kinosero Center. uh very enjoyable and uh very very nice for the city. On uh the second I attended the Riverside Conservation Authority board meeting in Riverside with nothing to report and on the third I attended the Meny Interfaith Council meeting. Thank you very much. Alternate presiding officer Dinus.

Thank you. Uh since our last meeting, I attended the RTA board of directors meeting. Uh nothing to report out other business as usual. I attended the uh RTA's uh T now committee where we had an update from RCTC on the traffic relief plan and this afternoon I attended RTA's operations and admin committee meeting which is normal business.

Thank you very much. Um had to do some fun stuff over the last couple of weeks. I attended the grand opening of the Mount Sino uh Junior College Studio 215. They're a new source for local news. Fantastic. Check it out online. Um, I attended an RCTC budget and implementation committee. Nothing too exciting to report out of there. Uh, I was able to award a certificate of res uh of recognition to Lewis Marraftoft, who you might know if you've ever been to the Sun City Post Office, the old one. Uh, Lewis worked there for 30 years, and he retired at the end of last week after 30 years. So, we went with the city and awarded him a recognition to thank him for that service. Um, as part of RCTC, I attended a two-day workshop in Cathedral City on uh traffic issues. Couple interesting things. Um, it was voted on, $80 million was awarded for environmental review for a train line going from Coachella to LA. So, hooking up Los Angeles and uh and Coachella is something that's working its way through. The goal, I mean, it's the goal is completion in 2040, but it's got to start somewhere. It's a it's it's a billion dollar project, but it's going through the environmental review right now. Um, also options were reviewed for a major rehabilitation of the 91 express lanes, widening those out, adding a lane um and paving them and making them more accessible and updating the equipment there. Completion goal there is 2035 with a budget of over $200 million. That stuff is expensive. Um, I attended the live jam concert event up at the the center for spiritual living. Uh, was at the arts council re reception on Saturday which was nice. Uh, 16 years the arts council has been operating here in the city of Meny and they had a reception for members and folks. Um, I attended the WCOG executive committee. Nothing uh too exciting to report out of that one. And then I will announce that I'm also coaching the Paloma Valley High

School mock trial team and we're currently in season right now. And last night Paloma Valley got their first win of the season. So we beat Liberty High School. Um so that was good. Final round is on Saturday. I'll report back next. That's all I have. Anything else that anybody forgot? Moving on to approval of the minutes. There are two sets of minutes for the council's consideration. Uh, does the council have any modifications to the minutes that are presented? So, we have the January 21st special and regular meeting minutes. Can I ask for a city council all in favoring them approving those two sets of minutes? All in favor? I. Any opposed? Hearing none, those minutes are approved. We are now on um item number 10 on our agenda, the consent calendar. Um, all matters on the consent calendar are to be approved in one motion. Unless a council member requests a separate action on a specific item on the consent calendar. If an item is removed from the consent calendar, it will be discussed individually and acted upon separately unless otherwise directed by a member of the city council. The vote on ordinance adoptions will reflect the prior action of each council member when the ordinance was introduced. However, if a council member is not present at the city council meeting, their vote will be reflected as absent. Madame clerk, are there any requests to speak on the consent calendar?

There are none. All right. So, council members, are there any items that we wish to pull from the consent calendar? I don't need to pull an item, but I need to recuse myself from item 10.10 when we vote. I have had interactions with the the party involved. All right, I see that. Um any other any items that need to be pulled from the consent calendar? All right. So, uh can I get a motion and second to approve the consent calendar noting um council member Dedric's abstension? Do we need to do that separately because he is abstaining? Nope. Noting that abstension. So, uh council member Dinus moves. Do you have a second? I'll second.

All right. The consent calendar passes 4, which moves us to uh item number 11 on our agenda, public hearing items, the appeal of planning commission decision for the Meny Pemcore business park project. Could I please ask Director Hernandez to introduce the item?

Good evening. Good evening, uh, acting mayor, members of the council, Orlando Hernandez. Uh today's presentation will be given by senior planner Russell Brown. And um we do have uh we used to have two appeals. It's now down to one. And he's going to go over the specifics. All right. And and before we get into it, let me just ask you as a precursor, which appeal are we dealing with? You said there's only one left of the two. There was SAFER and the Golden State Environmental Justice Alliance. Which one are we with today?

So, I'll go over it in more detail, but this is Golden State Environmental Justice Alliance. And does Golden State have anybody here? I do not believe anyone is in attendance for Golden State. I'm just anticipating where this thing's going to go at the end of it. So, all right. It doesn't appear so. I'm going to close this window.

Thank you. All right. So again, uh, good evening, acting mayor and fellow council members. Uh, Russell Brown, senior planner, here to present the Meny Pemcore business park project appeal and major plot plan. So first, uh, a timeline of the major milestones related to the project. On December 21st, 2023, the pro the applicant submitted a project application to the city staff that was then routed reviewed and routed to the various city departments for review. Shortly thereafter, um it was it was determined that an EIR was required and on July of 2024, the notice of preparation and the scoping meeting for the EIR occurred. The 45day public comment period occurred from September 2nd to October 16th. A handful of comments were received. Those comments were reviewed, analyzed, and responses were provided in the form of the final EIR that was sent out to the commenters on October 31st of last year. On November 2nd, the public hearing notice was sent out to all property owners, in this case within a thousand feet, notifying them um of the scheduled planning commission hearing on November 12th. Uh the planning commission did in fact approve the project on November 12th and a week later, um November 19th, Golden State filed an appeal of the project to the city council. Um the project was originally scheduled to go before council uh two weeks ago on January 21st. Uh that was then the hearing was opened. It was then continued until February 4th. That brings us here today.

So the project site is located along the west side of Ziders Road, roughly halfway between Scott Road to the north and Keller Road to the south. The project site is approximately 20 acres and has an existing single family residential use on site and has historically supported agriculture uses. The general plan land use and zoning designation for the site is economic development corridor zone and more specifically subject to the southern gateway sub area. Properties to the north, south, and east have a similar design have the same designation of EDCSG, and properties to the west have a designation of RR2 or rural residential with a twoacre minimum. Approval of the project in the EDC zone requires approval of a major plot plan application. So, some details on the project. Um, the project includes 11 buildings ranging in size from approximately 23,000 square feet to 38,000 square feet for a total of approximately 338,000 square ft. 677 passenger parking passenger vehicle parking spaces are proposed. Um the primary access to the site is off of two driveways along Ziders Road. The northernmost driveway is centrally located and is limited to right right in right out turning movements. The southern driveway is fully signalized and is a shared or reciprocal

driveway with the property to the south. The project does not contain vehicle access off of Howard Road to the west. So approximately 13% of the total site or 116,000 square feet of landscaped area is being proposed. A double row of 24 in and 36in box trees exist along the perimeter uh providing additional buffering from the property own from the surrounding property owners and larger 60-in box trees are at the primary entrance uh which support the enhanced entryway to the site which is centrally located there. Uh the project also includes landscape corridors between the buildings uh that consists of landscaping obviously benches, tables and chairs um to be used as employee break areas andor for visitors to the site. So as mentioned the site the project includes 11 buildings ranging in size from 23,000 ft to 38,000 square ft. The maximum heights range from 38 feet to 40 feet. Um, unique features of the buildings include inset truck bays and dock doors to reduce the noise in the aesthetic appearance of the large trucks loading and unloading. The primary entrances contain concrete eyebrows, porcelain tile, and tubular steel canopies over those entrances. As discussed in As discussed in detail at the planning commission hearing, the project applicant has agreed to add additional six feet of glazing or glass

windows along the two primary buildings commercial commercial buildings or office buildings along Ziders Road and that's been added as a condition of approval. The environmental determination as previously mentioned an EIR has been prepared for the project. The notice of preparation or NOP was sent out on July 24th, 2024. The E scoping meeting was held in this building here in this room on July 31st, 2024. The again the 45day public comment period occurred September 2nd to October 16th of last year. Comments were received from the appellant Golden State and written responses were included in the final EIR. Various technical reports and studies were prepared um that analyzed the air quality, greenhouse gases, biology, cultural noise, traffic um and there were mitigation measures required of air quality, biology, greenhouse gases, hazards and noise. Even with the implementation of the of the mitigation measures, greenhouse gases still remain significant and unavoidable and therefore the statement of overriding consideration is required of the project. Again, the appeal was filed by Golden State. Uh the planning commission approved the project on November 12th. The appeal application was received on November 19th. the appeal application identified or raised concerns regarding a missing appendix that was has been previously addressed and and debunked if you will. Um they also raised concerns with environmental justice in SP 330. Again staff as well as the SQA consultant MIG for the project reviewed the comments analyzed them and written

responses were prepared. uh the the EI as prepared is appropriate is adequate and therefore nothing further is required. Um and as mentioned at the start of the meeting we we did receive two appeal applications one from Golden State the other from SAFER. uh the the project applicant um was able to have discussions with uh Safer, if you will, or negotiations, I should say, and um Safer officially withdrew their appeal last week. They've attempted the applicant can probably elaborate on this a little further. They did attempt to make contact with Golden State and uh they were unable to have set up a meeting or a call, but they can probably elaborate on that a little further on their in their efforts. So staff's recommendation tonight is to adopt the resolution denying the appeal PLN 25-0208 submitted by Golden State. Adopt the resolution certifying the EIR and statement of overriding considerations for the project and adopt the resolution approving plot plan PLN23-0245 for the Meny Pemcore business park project. And that completes staff's presentation. We're available if you have any questions. The project applicant is here as well and as well as our SQL consultant with MIG. Thank you.

Thank you for that presentation. Now is the time, city council, you can if you have questions for staff. Um, does any city council member have any questions for staff? Nope. Um, I do have one. Um, if you go to I think it's slide number three, the project location probably gives us the best view of it. If this is a a right in right out, how do vehicles get back to Scott Road? The southern the southern driveway is full access. So, it's reciprocal. So, they would make be able to make a left out there. There's a Well, maybe go to slide number five with the project description. Perfect.

Because you said it's right in, right out, but this looks like, you know, my uh if it can move that uh that funny looking image in the lower right corner. There you go. The uh orange arrow there indicates that it's full access. It is reciprocal and shared with the property to the south. So, there's two two wide commercial driveways, if you will. The central one is again right in right out as there's a a hard median and then the southern driveway is a signal that allows for left turns.

I see. I misunderstood. I thought you said that they were both right in right out and I thought it was strange. Okay, that's the only question that I have. Thanks for clarifying that. Um after that, any other questions? Nope. All right. So then I'll open the public hearing at 6:50. Madam clerk, can you confirm that this public hearing was legally noticed and if any correspondence has been received? It was legally noticed and no correspondence has been received. So, um, I'll ask now if the appellant is present. Would you like to speak? If so, come to the podium. Do we have a check-in from the appellent? But that's their opportunity to come up and address the council if they wanted to speak.

Nope. All right. Going once, going twice. Uh, would the project applicant, Paul Mayor with Pemcore Properties, like to speak? We just had somebody come in. Sir, are you the appellent on this project? Yes. Would you like to speak at the podium? Good evening, acting mayor, members of council. My name is Paul Mayor, and I'm here representing Pemcore, the developer of the proposed project. So, this is your opportunity to address the council. If there's anything you feel the need uh there there was no questions that were pending from the council, but if there's anything you would like us to know, now is the time to to tell us.

Well, Russell did a great job describing the project. The only point he raised that I I will briefly speak to is that we did reach out to the appellant and did not receive the courtesy of a reply and hence we are here where we are at the moment where we did receive planning commission approval but as a result of the appeal we it became necessary to appear here this evening and uh we of course strongly hope that you will approve the project. We think it's a great asset for the community and the business community. Uh it was very wellreceived at planning commission and um we believe it'll be a benefit to to Menfy and hope you'll approve it.

Thank you. We appreciate your uh resolving one of the appeals was safer and I understand your efforts there. Um do we have any questions for the appellent while he is at the podium? If there's nothing else you'd like to add, you are free to uh leave the podium. Thank you, madam clerk. Do we have any requests to speak? We do not. All right. So, this is the uh last opportunity. City council, any questions for the applicant or absent appellent? No. All right. I see. Reach for your your button. Council member Dinus. Did you

Oh, no. I was I was all excited. All right. So, at this time, I'll close the public hearing at 653. Um, any comments from the council or any motions to make? We have three resolutions for adoption. We don't. All right. Oh, uh, Council Member Temple, you're up on the queue. Thank you. You know, I may Yeah, I just I've got to say this. Um, you know, being being the the new person here and not an attorney, you know, it just it it bothers me that the city's time gets wasted by somebody by by an entity that has no ties to the city, wasn't retained by anybody in the city, probably doesn't know where the city is. yet they go to stop a project that's going to bring um good development here that's been approved by our planning commission uh that has been negotiated between two parties and and is wanted and desired here in Meny that they can do that to attempt to stop a project to to delay it and to cost money and um that's my only comment. I'm I'm appalled that they that they come here to do that.

Thank you for those comments. Anyone else? All right. So, we've got um three resolutions for adoption. So, first I would make make a call for a motion and second to adopt a resolution denying the appeal submitted by Golden State Environmental Justice Alliance. Council member Temple, do you want to make that motion?

I'll second. So, the denial of the appeal pass is 40. Um, and this one is being done two motion uh two resolutions together. Um, can I get a motion and second, please, to adopt the final two resolutions certifying the EIR and approving the plot plan as presented? Anyone care to make that motion? And a second. I'll second.

Council member Dedric seconds. All right. So that uh appeal is denied and the EIR and plot plan are approved. Now we move on to number 12, discussion items. The one that everybody's been waiting for. Oops, I skipped a page. There we go. the uh 2025 to 2030 pavement management program report update. Director Fedler, would you please introduce the item?

Good evening and thank you uh acting mayor Carwin and council members Nick Fiddler, public works director. I have the pleasure tonight of presenting the 25 2030 uh pavement management program report that was prepared by Bucknham uh infrastructure group. Unfortunately, he was not able to attend tonight. So I'll be providing the presentation to you. So uh the pavement management program is part of our minify strategic plan alignment for connectivity and mobility. Uh enhance accessibility and link the community with sustainable infrastructure to meet the city's needs. Our objective is to work in collaboration with the county, Riverside, surrounding communities and regional partners to assess and mitigate the impacts of growth and development outside our city limits providing for regional infrastructure development and essential services. And then our performance measures is to maintain an average roadway pavement condition index which we'll refer to as PCI throughout the rest of the uh meeting of 70 yearover-year through 2028. Uh good news is we are above 70. We're at 75 uh 75.1. Uh the city originally developed its pavement management program in 2011 uh after incorporation in 20 uh 2008. Uh Bucknham has performed studies in 2016 18 time frame and then 2021. Uh, a little bit of background. The city, the pavement roadway network is one of the largest assets the city has, but it can also be classified as one of the largest liabilities of the city has. Um, it is estimated value of $92 million. We have approximately 397.5 centerline miles of roadway throughout our city. And of that 397.5,

we have 128.7 miles of collector and arterials. Those are our major roadways and then 268.8 miles of local roads. That's your neighborhood roadways. So, if you can look at the uh historical or the chart at the top, you can see a breakdown of how we've t uh trended from 2016 all the way to 2025. We have shown a a decline unfortunately. Um but uh we're we want to try to turn that transition around and try to stabilize. So, you'll see that in part of the report. So currently our arterialist collectors again our larger roadways are uh tracking at 71.1 our locals are 70 uh 7.7 and then our overall citywide average is 75.1 and you can see the bar charts below uh as well to kind of show that history. So factors that affect the pavement life obviously traffic volumes the heavier volumes arterials collectors that's a lot of wear and tear on our roadways that does damage the stat static and dynamic loads that's uh a lot of heavy trucks those larger truck routes uh will cause damage even even our local neighborhoods the trash trucks that run through the those neighborhoods cause damage to our roadway infrastructure. weather is is a significant cause to ear uh premature uh failures uh rain events such like that they they pawn and puddle in the in the roadways and uh get into the roadway uh infrastructure. The type of pavement has has uh the extends the life or has a determination what affects the pavement life. Uh nowadays they have a new pavement type it's called rubberized hot mix asphalt that is a little bit more durable. It's it has a little bit more flex to it. So, it's able to expand and contract with the the changing temperatures. It it has a little bit higher resistance values. So,

uh those types of p that type of pavement is uh stronger than your standard uh hot mix asphalt. Obviously, concrete pavement is is the best and that's why you see it a lot on the on the freeways. So water runoff um if the ro the roadways are very flat the water stays on the roadways and then the the vehicles are pushing the water into the subgrades have early failures. The soil and base materials impacted uh good a good strong base will support the asphalt materials on top and then lack of preventative maintenance and that's leads to premature failure. And then lastly, the available funding. You know, um, as being the biggest asset, it's also the biggest liability. So, it requires a lot of funding to to keep this uh pavement in good condition. So, why do we need a pavement update uh PMP update? So, we can one it as being one of the third fastest growing cities in the state, it helps us keep track of how much pavement we have out there in our network. uh overall also provides the measurement of overall pavement condition. Then we're also able to look at how areas are deteriorating some faster than others especi especially around heavily developed areas. There's a lot of uh earthwork moving operations where they're importing or exporting materials or even a lot of concrete trucks. We'll see higher deterioration rates in those uh heavily developed areas. So estab establishes the time frames for for performing repairs. It gives us a priority list of how that we uh how we can utilize our funding. Uh develop plan for maintenance and CIP projects. Uh helps us identify what types of measures are needed to make uh keep these projects or these roadways lasting longer. And then to help us

prioritize available funding. I wish we had unlimited resources, but we have a a budget we have to live within. So it helps us utilize those fundings to get the most bang for our buck to extend the uh our pavement network systems. So how is the pavement management program uh updated? So uh first off we we obviously we hired a consultant to go out there because this is beyond our our staff's capacities. So they go out there and assess the pavement network. they will go use various tools that they have uh in their toolbox. Uh one is you'll see down at the bottom they used AI. They also use field walks. They'll walk segments of the streets to look at them on a on a um very detailed level. And this one they they did at least 20% of each road segment that they evaluated. And there's several road segments throughout our city. So and then we update our pavement repairs. We also look at our work history. Where have we gone through and did pavement rehabilitation or pave preventative maintenance and we put that into the program. So it shows the history of what we've done within our system. And then we uh went back to survey the pavement conditions. That's again using an Army Corps of Engineers method of walking each one of these segments and uh identifying what issues there are. Then they help us identify rehabilitation strategies. So they'll provide us is this going to be a slurry seal, is this going to be a chip seal, or is this going to be a a grind and overlay? Or is this some other type of method, a full digout and replacement? And using that rehabilitation strategies, then we can start forecasting what a rehabilitation costs are for each one of those types of rehabilitation strategies. And then

lastly, we develop a five-year plan. So, we're looking forward how we're going to continue to maintain this system. But again, with our two-year budget cycle, we reanalyze each one of those as we move forward because some of the stresses might occur more in other areas based off of development or heavy traffic patterns. On the right hand side is is uh shows how the PCI, the pavement condition index works. If you're at a zero, that's a failed roadway. If you're at 100, that's a brand new roadway. So, and it scales from 0 to 100. And each one of those, it's measuring the D stress type, the distress quantity, and the distress severity. And when we talk about distress severity, that's if it's an alligator cracking or if it's just a minor quarter inch crack that's running across the road. And then the distress quantity is how often is that distress occurring? So uh findings of the existing pavement condition. So going back to our current average uh PCI average is 75.1. So that's indicating that we're 69% of our roadway is in very good to excellent condition. And then uh we have 3.3 decrease from the 2021. So that uh was originally a um sorry get back to that slide that was our original um PCI in that time was 78.4. So we saw a 4% decrease since our last um PCI update in 2021. And then we have 15% of our uh roadway which equates to 58.8 miles that does require an overlay or reconstruction. And that's something that we would look for how to prioritize within our pavement management program and our

capital improvement program. And then we have a 71.1 average PCI for the arterials uh which is a 6% uh decrease. It was originally 75.7 and then our 77.7 average for PCI for local roadways and that was just barely a decrease. It was originally 77.9. One of the things to point out about the local roadways with all the new development, there is a significant amount of new road, new local roadways. So, we're seeing that help offset those numbers. We have a lot of new roads that the city has brought in over the past three or four years with all the new development. On the right hand side of the screen, you can see a colored chart that helps identify what areas are good and what areas are bad. And we've done that for every uh district or actually for every roadway within the city, but we also kind of broke it down in the districts as well. So you can kind of highlight what what areas of the city are in good or bad or or failing conditions. So P PMP findings um biggest thing is to try to do preventative maintenance because if you look at the chart the graph to the right if you're if you're looking at the curve that kind that goes from the left to the right there's a pretty drastic dropping curve. That is the average pavement life cycle. In order for us to extend that pavement life cycle, you could see the little sharks tooth looking diagram just off to the side of it says spending $1 on pres uh pre uh ser preservation here will eliminate or or delay spending six to 10 million on rehabilitation of or construction here. So, if we're trying to do the slurry seals and the chip seals very early on in the pavement's life, we'll definitely extend

the pavement's life condition because what you're doing is you're putting a new wearing course on that roadway and you're making sure it's sealed up to make sure the the cracks and uh things um water doesn't penetrate into the substructure. You also see that the the u the the life cycle of the pavement drops uh 40% over four 15 year around around a 15 year lifespan. So uh uh global maintenance uh general repairs that's crack seals and patching. Our crews are out patching at least twice a week, if not more, in the winter times when we're seeing more damage due to uh to the roadway due to rain events. So, we're out every Monday and Friday with our patch truck and then whatever is needed in between based off of what what conditions are happening in the roadway. Um, so general crack repairs is or general repairs is typically performed between a PCI of 20 and and 95. Slurry seals is more to basically again protect the the pavement sur uh surface and keep from penetrating uh waters penetrating into the structure and we perform those between 65 and 85 PCI. Cape sills are a little bit stronger than a slurry seal. So we're they have a little bit wider band of PCI of 40 to 70. And then a minimal level of service. uh this will trigger decisions between preventative maintenance and rehabilitation. So a PCI of 65 is kind of when staff starts to look at okay what are some of the techniques that we need to do to preserve this and then major rehabilitations could occur anywhere between 20 and 70. um more of the time on our larger roadways, we'll we'll try to hit those, put a a good

surface on there to protect everything. And then an AC reconstruction, which would be the full depth, rebuilding that structure is 0 to 20 because the the roadway is in a failure condition. So the five-year PMP investment history, so this is what we've spent for the past five years. As you can see, in 2020 2122, we spent almost $3 million uh in pavement management. Uh in 22 23 4.25 228 uh 2023 or 20 23 24 4.7 24 25 4.4 basically and then um 25 26 we're at almost 4.5. 26 27 we're right now we're showing uh 3.5 million but as we mentioned earlier in our uh budget uh CIP budget update and and the budget update we're looking to increase that number with some available fundings that will be coming forward. So in order to maintain a PCI of 75 over the next five years requires a $53 million funding over that uh five years. So looking at $31.5 million in reconstruction and uh overlay investment and 21.5 for preventative maintenance types of uh improvements like slurry seals, cape sills and and crack sealing. So that would equate to about $10.6 million annually that we would need for our uh pavement uh to maintain the 75 uh PCI. Right now, as mentioned earlier, we're on the average of spending about $4 million a year if you look at our past five-year performance. So, um, future annual PMP find funding

needs. So, obviously, we definitely need to work with the council on how we budget the CIP work during workshops. uh we'll have need to strategize based on available funding to prioritize the projects utilizing the PMP program and and and figuring out which what we can fund in there. Uh we will be bringing this PMP recommendations to the budget workshops and then we can also work towards identifying potential funding sources for PMP investment. Uh our staff are always looking for different types of grants. We we always go after a Cal recycle grant that helps us get re uh rec re recycled rubber. Uh so it's it's a nominal dollar, but it's a great investment because like I said earlier, a rub rice pavement is much better than a hot mix asphalt pavement. Um, we're also looking at now that several of our um, CFD maintenance uh, programs are starting to come to age where we can start looking at uh, some of the um, developments that have been built after 2015 or um, not 2015 201920. Um we we have started to accommodate accumulate um funding in those CFD maintenances to that would help provide slurry seals or cape sills or what whatever that um area would need. So looking at the next five years um it's we'll just start with 2526 because that's what we're in. It's recommended that we spend $10.6 million 5.2 two of it in 29 of it in slurry capes and 5.4 basically in overlay reconstruction and then same thing 2627 looking at 3.3 million in slurry capills and 7 million in uh overlay reconstruction and I won't

bother you with the rest of that because we'll be re revisiting that in the next budget cycle. So, um, moving on or going back is I know that was a a lot of information in a very short time and be happy to answer any questions that you may have. Thank you. Um, now is the time where city council gets to ask questions of staff. Um, Council Member Temple did not clear you from the last one. Are you first in the queue? No, you're good. So, council member Dinus, you're first up.

Thank you. Well, the last slide you showed was the uh the fiveyear CIP projection and you know the the maintenance the deferred maintenance number keeps going up and up you know that's that's almost a death blow to to projects you know to assets if you know the deferred maintenance keeps getting pushed off and pushed off all it does is become more expensive to catch up

you know we need I I you know we don't have, you know, we're spending quite a bit of money, but you know, we're our roads are deteriorating faster than what we're repairing them. Is there been any thought of a strategy how to to um other than printing money to to to, you know, try to shorten that gap?

Yeah, you were printing money. I'd figure out a way to print asphalt. I'd be making money. Um so yeah the the way to shorten the deferred maintenance is obviously to do more maintenance. Um but that comes at a higher cost. Um there there are techniques and and and ways we try to when we do major transportation projects that we we will also go through and update some of our pavement sections. For instance, the Holland Road Bridge, we we replaced almost a half a mile worth of pavement as part of that project. So, that's all brand new. Uh the Scott Road uh widening project will when that project's complete, that'll complete three miles worth of of roadway. It'll all be new. Uh a lot of these transportation projects do add to the new infrastructure. So there we do catch up some ground on some of those projects and and same with with the development uh in our community because whenever a development comes in we require them to replace half the road plus 12. Uh so unfortunately it's also increasing our assets and creating a later liability. But it's it's it's these are mechanisms that we use to try to close that that uh deferred maintenance gap uh because we're we're requiring them to build that infrastructure to new current conditions. Um we're we're looking at various types of funding sources to help close that gap and if we can find bigger projects that will help that we'll definitely use it. But you're right, the if we're if we're not spending enough money, that deferred maintenance just keeps going up. The other thing we're working towards is we've been doing several pilot programs with our our city crews. So, we we've

ran a couple of different types of um slurry seals. Uh and then we also did a chip seal project on on call um projects. So, trying to figure out how we can utilize our uh public works operation division outside of the CIP to do a lot more preventative maintenance and trying to hit some of the roadways um as we can uh with our staff. we we're going out and doing uh large patch uh patches and then coming back with some sort of slurry process or chip sale to to prolong prolong the life. Okay. Um one other question that you know we've got so much development going on to the east of us which means we'll see a lot of heavy trucks coming through our city to get to the freeways. I've seen it already. You could tell when there's a project going on to the east cuz you got four or five double trailer semis, you know, on the road, you know, one after another. I've seen them come up Simpson down Manify Road to get to Newport. Is there any would it be any beneficial or is it even possible to restrict where these trucks can go just to minimize the damage to just the, you know, the fewer roads instead of the free-for-all where they can, you know, just take any road they want? Yeah, that's a great question. Um, we do require that they get a truck hall route permit. Uh, because they if they didn't, they'd be driving all through our city. So, we try to make them stay on the larger roads like the the Newports, the Scots because the the structural section of those roadways are more capable of handling those heavy loads. So, whenever we see a project or or a project uh has a mass grading that's requiring several

thousands of yards of earthwork, we will be notified and then we uh issue them a truck route permit. Would that even be for projects outside the city limit? Yes. Okay, good. Okay, those are my questions. Thanks. Do you have a question? Go right ahead. Council member Dedric. One follow-up question. That deferred maintenance projection, am I correct understanding? That's if we were funding at the 10 and a half million, it would lead to that. It would lead to that, right? No, it'll still continue to go up. What's what's on the slide, right? That's that's if we were paying the 10.5 million, right? So, if we continue paying the 4 million that we've been averaging,

that defer maintenance will be significantly higher. Thank you. Thank you, Council Member Temple. Any questions? Um, I do have a question. if if you could put up slide number five please. So my problem slide number five

which is the findings of existing pavement conditions this one. So, my problem with this survey, um, I I've been on the council long enough that I was here once before when we saw this and I mentioned it then and I bring it up now that the conditions in some of our roads are unique in that, you know, they're looking for roads that are breaking apart, big holes, alligatoring, stuff that's failing, that kind of thing. Um, but in throughout Sun City, we've got a unique condition where these roads are breaking apart in the middle and in between the cracks, the roads in fine condition. So, the road gets raided. I'm looking specifically here, um, Bradley Road to the north, which I guess is this one top here. This neighborhood here, um, that's Wentworth Drive. I know you don't have the whole city memorized. getting close.

But that's Wentworth Drive. So we we just did uh a a pavement rehab on the the neighborhood below that one. That's like Rio Vista and all that stuff there. This is the next neighborhood to the north. And if you go through there, they've got like inch and a half wide cracks that go sidewalk to sidewalk. And there's just layers of slurry seal on either side of the cracks that as you're going down there, if you're riding on a bike, it's a pretty jarring experience. is fairly dangerous and the road's just being washed out underneath and we slurry seal it over and it just falls into the crack between the cracks. It's given a green rating which is in the uh the good range up there and I would contend that that road isn't in as bad a condition as some of the others. Secondarily, my my faith in the rating system ends with this bottom segment of Nurietta Road right here. which if you're holding a cup of coffee with no lid and you go from Craig Road to Scott, you're going to be covered in coffee. But that's given a a dark green rating between 56 to 70 good. It's ridiculous. So, I don't know what they're using for the criteria. I get I get calls about that segment of road all the time. Um it's it's like a double secret. One of the worst roads in the city. And then similarly, you know, and we see yellow over here for uh Han Road. I'm glad that one's at least in yellow uh because we did half of it once before, but what is I I don't I know this wasn't your report and I appreciate you presenting it to us.

Yeah. No, but my question is what is the criteria when these roads are just it's like being off-roading on some of these roads, but it's I mean I I just don't understand.

I appreciate the question because it it is challenging. Um our area, our region, we have huge swings in temperature. It'll be 100 degrees in at 2 pm and then it drops 15 degrees very fast and asphalt just cannot expand and contract that fast and that's what causes a lot of the the major transverse cracking that you're seeing. So in regards to the Myetta Muretta road, it is a ridability. It's horrible. And I we agree. Uh but structurally it it is sound. We just we need to go through and fill those cracks and and get that transition. Our crews

because it's raised. That's the difference. The part in Sun City are cracks in Mya. They're raised. It's like tree roots going through there.

Yeah. So, so yes, that's because it it expands and contracts and they push together. So, it creates this. It has nowhere to go. So, it pushes up, pulls apart, pushes up, pulls apart. So, it gets the gets the pavement going up and down. We've been looking at that. Our staff has been going through Maretta and we've been grinding out sections because there was also a bad seam uh right in the wheel path. I don't know who allowed the the seam to go right in the wheel path, but that seam started to delaminate and blow apart. So, our our crews have been going through there and um fixing those seams as as they have time. But overall, we're looking at a couple different options for that roadway because of the the pushing up and the and the flexing and and the you're almost like driving through a rumble strip. We're we're looking at going through and doing a microplaning to to knock those little humps and bumps off and then putting a a type of chip seal over the top of it to protect it. But those are those are strategies that I'm working with on our operation side that you previously approved earlier today for $600,000 for us to do things like that,

which was my So that was kind of my point. So that's that's a different management path than this pavement management project. It's all it's all start of the same pavement management program because that that is ridability is yes it's a different thing and that's correct but when we go through and put that chip seal over the top of it now we're performing back to that dollar value thing that you saw when when we when we do that it will protect those cracks from uh letting water pen penetrate into the base.

Great. And then I noticed that there were two road segments in the entire city that were given red ratings. One of them was Scott Road. I guess it' be Bundy Canyon on the other side of Muretta. We had talked about joining in Wdemar's effort to rehab their section of Bundy Canyon. So has has there been any progress on that?

We we Yeah, I was in communications with Wild Demar earlier this week. We're we're still working. They are going to be awarding their project. We can't go through that, but we can work with them on possibly introducing a change order later if we can figure out and and meet. But that would be something that we'd have to bring back to council because that that's going to be a significant uh funding. So, we're in the due diligence phase of trying to figure out what's the best uh fix for that because it would be nice if we could piggy back on their project. uh they they've already got bids, but we need to we need time to analyze that, see what the best uh improvements are. My staff and I drove out through this uh Monday morning to look at it to to look at what we could do um be coste effective with their project. We or we're also looking at possibly just doing a standalone on our own. Um, but because of Will the Demar doing this project, it might be easier to piggy back because they're going to have all the the equipment there. But that that those are things that we are exploring right now at this point in time to see if that's a feasible project that we can work with them on.

Great. And then the last subject I want to touch on with you is it this under pavement management. Does that when we get to the CIP portion of it, does does pavement management include sidewalks or is that just driving roadways for our British friends who might be confused by the terminology? So, and yes, it includes not sidewalks, but the ADA ramps, the whenever we do uh any type of pavement material that's greater than a quarter of an inch, I believe, we have to make sure that all the ADA ramps are to current code.

Got it. All right. Thank you. That that was a very limited question I had. I appreciate that. Thank you. Um, any other questions from city council at this point? All right. Let's see here. Madam clerk, do we have any request to speak? We do not.

Does the city council have any uh This is a discussion item, so we don't need to open the public hearing. Any uh comments on this? Yes. I'm just grateful that we take the time and effort to do this. Um I've mentioned it before in previous meetings and again and I would just, you know, we for the most part we have good roads in the city. We're doing our best to maintain them with what we can. Um, but I would like to continue as we move forward to continue increasing the funding to get closer to what's needed to maintain the roads at this quality.

Yeah. You know, I part of the frustration is that if we had a magic wand to fix all of the roads today, in 15 years we'd need to refund that same magic wand to do them all at the same time. So, I think seeing the definition of what good roads are. One of the things that are this the the residents have come to me about the road conditions has made me take better notice of what the road conditions are in other cities and I see we're pretty comparable. People have an idea of what roads should be, but by by and large so many doing them all is is is just hundreds of millions of dollars. So, u but I appreciate the breakdown of it so we can see how it is and eventually we'll get through them all. Um, all right. Any other comments? Anything? No. All right. So, can I get a motion and a second to approve 2025-2030 PMP report?

Second. Oops. There we go. That report passes 4. Appreciate Director Fidler bringing that because we've been waiting for that for a couple of months while the the consultant was ill and he managed to get up to speed on it to present it. I appreciate that. All right, on to our final um item on the discussion calendar. 12.2, the naming of the bridge over Salt Creek at Bradley Road. I believe this was a future agenda item brought by Council Member Temple. Um so I see um city attorney Melching is here to introduce the item. Mr. Melching.

Yes. Thank you, Mayor and members of the city council. Um I think this will be a fairly brief item. Uh last year, Council Member Temple um asked for a future agenda item to discuss the process for the naming of the bridge over Salt Creek at Bradley Road. The preferred name of the bridge was Bradley Road Veterans Memorial Bridge. We're here tonight to kind of go through the process for that. When when staff saw the request, the first thing we recognized was that we have a naming policy. The city actually worked fairly hard on a naming policy in recent years, but it was only for parks and recreation facilities. So, what we put together is um uh a process that we think is the right process to get to the renaming of the Bradley Ridge. It's a Brad um Salt Salt Creek Bridge um to get to the renaming of the Salt Salt Creek Bridge. Um it's quick process. If you sign off on this process, we'll bring this right back to you. Um but the what we would do is we would amend the existing naming policy. The existing naming policy really envisions um naming for parks and recreation facilities coming from the community and going through a staff vetting process and a commission vetting process and then showing up to you as a recommendation. And it was very thoughtful. tried to consider you know the circumstances you know what we would prioritize in terms of naming you know historical and cultural significance in Meny and what we would try and avoid doing as well. So it's got the good it's got good bones it just doesn't apply to infrastructure. So the first thing we suggested or or proposing to you for your input is one, are you okay with us basically expanding that same set of ideas to apply in the context of city infrastructure? That's number one. Number two is this is a unique situation because we have the the

city council who is initiating this process. And so it doesn't seem like a natural fit to say go fill out a form and then we're going to run it through a staff vetting process and then we'll run it through a commission process. You could choose that if you want to choose it, but we're not looking to put handcuffs on you in terms of the process that would be applicable to you. So what we would do is we would actually create carveouts that say, you know, a council initiated process goes to the council. The council can decide you are the policy makers of the city. Get to the ultimate decision maker. So that would those are the changes that we would bring back presuming that you want to do that and then concurrently with that assuming that you're okay with you being the the first last and middle authority on the naming we'll also agendaize for action the same night the renaming of the bridge as you as you direct. So that's it. I had a two slide presentation. I thought you guys would really be impressed and relieved with that. So you're welcome.

Thank you Mr. Melching. Um, do we have any uh technical questions for staff at this time? Seeing none, madam clerk, do we have any request to speak? We do not.

All right. So, now is the time to comment. Um, I'm I like the idea of having new language that allows us to say, "Hey, we didn't think of this. We'd like to take care of it now, please." And allowing if we if we make a request like that, it can come directly to us. I like that. I'm just going to make my two comments and then I'll lean back. Secondarily, I'm going to defer to our veterans on the city council, but the name Veterans Memorial Bridge, the word memorial leaped out to me that it seems to exclude living veterans. And uh we've always been so inclusive of all of our veterans. I don't know if the word memorial was intended or not uh for any particular meaning, but for me I would think veterans bridge would be more uh of an umbrella for our veterans than a veterans memorial, but that might be semantic military uh knowledge. I don't have Do we have any other comments? Uh Council Member Dinus,

hey, I followed the rules on that.

Well done. Uh I you I agree with you about having the giving the council the flexibility to to bring it you know directly to the council instead of having to go through you know all these committees and things like that. I mean it is still our prerogative to send it there if we wanted to but not do it if we don't you know if we feel strong enough to do it that way. So um I know that when we did the parks and and wreck ones that uh that was it was for a single purpose why we did it. That was our only focus at the time was the naming of parks. But now as as we uh as we grow and get more uh buildings and things like that is probably appropriate to to address this now and get it uh get it in on in the books so we can do that. Um yeah, when that was my first I talked to Dan about it earlier that you know the memorial part you know when it comes to to you know we have the memorial day and and all those type of things and that it is you know inclination as far as to think of those who you know who were killed serving in their line of duty. So um certainly they deserve honor. I mean, I guess is that the intent what the council wants to either, you know, honor them or honor all veterans? It I'm not too sure else what else to name it. You need someone a little more creative than me, but uh you know, if we could sign something that that would be more inclusive of all veterans, that would be great.

So, you're saying you you would prefer removing the word memorial? Yeah, it would be preferred, you know, some way other I guess we should say veterans. I mean, that's veterans. um that'd be fine. I just the memorial is like at first I I feel like well that it's not for me. It's for those who are killed. But if the intent was for all living and deceased and it would be that veterans would would would encompass all veterans then and would probably save us about 500 bucks a letter.

Comments. Council member Temple, this was your uh item. Would love to get your feedback on it. Well, so regarding the uh policy change, I agree. I think that I I think that would just be an easy fix to uh allow us to the the the freedom to do that. Regarding the name, um you know, it just rolled off the tongue at the moment. Um the intent was to honor veterans, uh not necessarily only those who have died, uh but to honor all veterans. So, uh, whatever change would work, removing memorial perhaps, but, uh, you know, I think, uh, you know, the the intent was to honor our veterans, and that's a great place to have it. One other thing, would it be possible that, you know, when the staff gets ready to come back, they can maybe come up with some suggestions other than, you know, you know, do you get we have more creative people on staff than I would ever be able to come up with, but and maybe see what else, you know, is out there that other cities and and, you know, other places around the country that have something that sounds real good that you can bring back and give us a list of things to choose from. the Bob Carwin memorial bridge.

So the answer is yes. We can bring back some more options for you to site. I like that idea. That's good. Council member Dedric, any comment? I can just echo what everyone said. I think it's a no-brainer to amend the policy as we adding more infrastructure to have that in place. Um I agree. I'm good with removing memorial to have it to be veterans bridge, but I was gonna suggest something like honorary or something like that. I Dean stole my idea of having staff come up with maybe a couple iterations of what it might look like. That's great. Do you have direction? Absolutely. Outstanding. And while you're up there, you can just utter the word no. Do you have anything to report for uh your city attorney report? No. Item 13 is an empty.

He didn't object. Mr. City Manager, do you have anything to report tonight? You want me to go up there or can I do nothing to report? Fair enough. Uh, does the city council have any future agenda items for our calendar? Nope. All right. Well, then our meeting is adjourned at 7:38. Thank you, Meny.