City Council - Regular Meeting

Okay, it's 6 o'clock, time for night city council meeting. I will call the meeting to order. I ask Lee Clark to lead the invocation.

We also have the minutes from the August 4th city council meeting. Motion to approve. Okay. Council Moorhead, seconded by Council Carmack. Any discussion on those minutes?

Any opposed? Thank you. Now it's time for communication from citizens. So if anyone would like to speak tonight, now is the opportunity to do that. If you'd like to speak, please step to the podium and state your name and address. And you have three minutes to speak. There is a light system up there that will help you with the countdown of your time. There are some things I do ask, though. I do ask that people do not line up at the podium. If there's a speaker up there, just wait till they sit down, and then whoever wants to go next, go next. I know there's some people in the lobby as well, so

This is a city council meeting. Thank you. Who's next?

There's two that want to come up. Okay, okay.

Thank you. Light it back here. Come on up.

Thank you. Anyone else? We'll get you next.

There's a lady behind you, sir. There's a lady who just got up. Let's let her go first.

Thank you. Anyone else? We'll get you next. Okay.

Thank you. Anyone else? I know there are some people in the lobby who want to speak.

I appreciate it. I appreciate it. Thank you so much.

OK, they're going in the lobby. OK. All right. Seeing none, we'll move on to my comments. And before I speak on the issue that everyone's been talking about, I do have one announcement to make. A few meetings ago, the city council approved a design review committee a group of citizens who can look at building standards in the Hartman Drive overlay. And so now I'm going to announce three people to be members of that committee. The first one is Will Hager. Will Hager lives in Ward 3. And Will is a professional city planner. He works in the private sector now, but he's a big part of our community

So with Operation Plant, I know there's some indoor parts of it. So what is the indoor part?

Now I have another question too. so as as you know there's been a lot of questions about tonight about um you know deep dive studies and into properties and and things like that so what what are the next steps what as far as studying properties how long that takes that process

So anything that's presented to council, they'll take for a work session to discuss anything going forward because they need all the information they can possibly get. It takes 90 days? OK. And that's a full, complete study of those properties and all aspects of land cost, everything you can think of, right? Yes. Absolutely. OK. All right.

No problem. All right. You can go sit down. If people have questions, I'm sure they'll ask. Sir, public comments, it's our turn to talk. I understand that, ma'am, but still, it's our turn to talk. And I'm sure all of us have some things we want to say. The first thing I want to say is that there are, as Severi said, there are seven elected officials sitting back here. And I want to make sure everyone knows that there's no one back here this decision lightly. I can assure you of that. Everyone back here takes this job seriously. They focus on all the issues of all aspects of every issue that we

that that's that's my decision so thank you counselor i want to thank everybody for coming out and all those who have reached out to me um as most of us know um we everybody came around the maple hill area we had a development coming in worked very hard on it worked with a lot of the neighbors kelly was involved as well and got the development passed in a nice in a nice development neighborhood It was then added to the list because, again, someone had came up and said they wanted to add it to the list. If it is ever voted on or comes on an agenda, I will not vote for SOT 22. I think it needs t

No, the minutes of the wastewater treatment plant site selection committee are online on our website.

And they have been filming YouTube as well, so that should still be on YouTube.

That is correct. With the timeline of the studies of the properties, as Steve said, it'll take at least 90 days. So that's a longer part of it.

Allow me to add that on our work sessions, we don't typically put them on YouTube, but for these, we will. So people can watch them if they can't attend.

Tonya? Advertising for meetings is how far in advance? 10 days?

Thank you, Mayor. As a representative of Ward 4, I just want to say that where you're sitting is exactly how I started as a city councilman. There was something that was coming in next to my house. We have a century farm out on Weevil Pike, and it was not something that we wanted, and I didn't even know when the city council met. when I first became engaged, but I found out when it met and came and expressed my opinion and tried to rally the neighbors and do the same things that you all are doing tonight. Ultimately, we didn't prevail in what we wanted, but I learned the process and learned ho

Thank you, Mayor. There's one topic about the wastewater treatment facility that hadn't been brought up. And it's the fact that how much fun it is living next to a wastewater treatment facility. Because I live right next to one. I live right down the street from the current one. and i live in weston heights and i've been living there 22 years next to the current wastewater treatment facility now when we first moved there now and then there were some issues There were some odor issues. Like I say, I've been there 22 years. And over the years, they have corrected those issues. And as much as the

I want to thank you all for coming. First comment I have is I didn't know it was red shirt day. I think I look pretty good in red. I would have worn one if I'd known that was the color of the day. I understand what all you folks are saying. The few folks over here that have talked about coming that our grandparents and their kids are here and other grandkids are here. My wife and I moved to Lebanon in August of 2018. So we've only been here eight years. And since then, my daughter has moved here with her husband and she brought her granddaughter here and blessed us with a second granddaughter

Thank you. Before we go to the consent agenda, I do have a message from John who's in the booth, who's a part of our IT department. He did say that the minutes are uploaded under the agenda center on our website. So they are there. John confirmed that. Ma'am. Ma'am, we're going to business now. We can talk about it after the meeting, but right now we're going to start voting.

We have six items on the consent agenda. I'll read each one of those. Orders number 26, 74, 51. Second reading to approve a construction agreement with R.J. Coleman Railroad Company, Nashville and Eastern Railroad for railroad crossing improvements related to the grant-funded sidewalk project on North Cal State's Avenue by Chris Rice, Executive Director of Engineering and Planning. I guess I'll wait.

We'll talk to you after the meeting is over. Yep. Yep. Just hang out. We'll talk to you after the meeting is over.

All right. I will start over the consent agenda. Ordinance number 26-74-51. Secondary to approve a construction agreement with RJ Coleman Railroad Company, Nashville and Eastern Railroad for railroad crossing improvements related to the grant-funded sidewalk project from North Calcites Avenue by Christian Rice, Executive Director of Engineering and Planning. Morse code 267452, second reading to approve bids and work contract for TDOT 3R sidewalk improvements project and to retain consultant engineering services, TDOT PIN 12946800 by Kristen Rice, executive director of engineering and planning.

Motion by Councilor Moorhead, second by Councilor Crowell, discussion. All in favor say aye. Aye. Any opposed? Thank you. Now the old business. Orsimer 267448, second reading to amend Title 14 to change permitted wall and fence design standards, replacing 14504D10, landscaping, screening, and buffering. Request by staff. To approve. Second. Motion by Councilor Carmack, second by Councilor Crowell, discussion. All in favor say aye.

Any opposed? Thank you. Or so 267449, second reading to amend title 14 to change 14303, residential zoning districts accessory building tables. 14304A, RPI Residential Public Institutional Accessory Building Table 14304B, UC University Campus Accessory Building Table and 14.503, Supplemental Bulk Regulations for Accessory Buildings to Establish Uniform Standards for Accessory Buildings, request by staff.

That's for Councilor Crouse, second by Councilor Cormack, discussion. All in favor say aye. Aye. Any opposed? Thank you, now to do business. Orsimer 26-74-62, first reading to approve a TDOT local construction railroad agreements for the railroad crossing approaches project on West Main Street, SR 24. And South Maple Street, T-DOT contract numbers CRR070606 and CRR070607. T-DOT PIN numbers 135120 and 135122 by Christian Rice, Executive Director of Engineering and Planning, and Jake Pruitt, Capital Projects Manager. Motion to approve. Second. Second by Councilor Moorhead. Second by Councilor Bu

Opposed? Thank you. Article 26-7463, first reading to approve a TDOT local agency project agreement for resurfacing of SR-10 from near Cedar Forest Road to near SR-24 State Project number 95S010M3003, PIN 136334, agreement number 260119 by Kristen Rice, Executive Director of Engineering and Planning, and Jake Pruitt, Capital Projects Manager. Motion to approve. Second.

Second from Councilor Crowell. Discussion? All in favor say aye. Aye. Opposed? Thank you. Question from 26-74-64. First reading to amend the Lebanon Municipal Code Title 22 Stormwater. Adopting a new stormwater credit manual. Revising stormwater management requirements. And creating Chapter 3. Establishing sinkhole regulations. By Christian Rice, Executive Director of Engineering and Planning. And Maddie Neely, Engineering Services Director of Development. Motion to approve. Second. Motion by Councilman Morehead. Second by Councilman Burdine. Discussion? All in favor say aye. Aye. Any opposed?

Executive Director of Engineering and Planning and Jake Pruitt, Capital Projects Manager. Motion by Councilor Ashley. Second. Councilor Crowell. Chris, speak to it. Fine. Any discussion?

No, Mayor, that was, Camille had made the motion to approve.

Sorry, I thought it was here. I'm sorry. Motion by Councilor Burdine. Second. Councilor Crowell. Any discussion? All in favor say aye. Aye. Any opposed? You got me while I was still talking. I was having a hard time hearing. Ordinance number 26-7466 to approve budget amendments relative to the new refunding bond for radio communications bond and public safety bond by Lindsey Wolfenbarger, Finance Director.

Motion by Councilor Carmack. Second by Councilor Crowell. Discussion? All in favor say aye. Aye. Any opposed? Thank you. Resolution number 262889 to approve contract with TDOT for the routine maintenance of state routes. Contractor Edison. Registration ID is 1567 and contract number CMA2734 by Lee Clark, Public Works Director. Motion by Councilor Crowell. Second by Councilor Bryan. Discussion? All in favor say aye. Aye. Any opposed? Thank you. Question number 262893 to approve the aerial photography agreement with near map by Mike Cosworth, MIS director. Motion by Councilor Carmack. Second by Councilor Crowell. Discussion? All in favor say aye.

Any opposed? Thank you. Resolution number 26-28-94, to approve the research agreement with Vanderbilt University Medical Center for the Coach Program Partnership. Bidex Major, Jimmy Floyd, Center Director. Motion by Councilor Carmack. Second by Councilor Crowell. Discussion? All in favor say aye. Aye. Any opposed? Thank you. Resolution 26-28-95, to authorize advertising for construction manager at risk services for Lebanon Sports Complex Phase II by Christian Rice, Executive Director of Management and Planning, and Jake Pruitt, Calvert Projects Manager.

Second. Second. Second. Second. Second. Second. Second. Second. Second. Second. Second. Second. Second. Second. Second. Second. Second. Second. Second. Second. Second. Second. Second. Second. Second. Some more heads, second by Councilor Crowell, discussion. All in favor say aye. Aye. Any opposed? Thank you. Resolution number 262898 to approve an agreement WebEx colony migration for the Mass Department by Mike Collinsworth, the Mass Director. Motion by Councillor Crowell, second by Councillor Moorhead. Discussion? All in favor say aye. Aye. Any opposed? Thank you. Resolution number 262899 to ap

That's my counsel. Second, my counsel Carmack discussion. All in favor say aye. Aye. Any opposed? Thank you. Resolution number 26-2901, to approve an agreement with KCI Technologies for City Works Maintenance by Mike Consworth, MS Director. Second. Second. Crowell, seconded by Councillor Bryan. Discussion? All in favor say aye. Aye. Any opposed? Thank you. Resolution number 262902, to approve an agreement with KCI Technologies for project management, ArcGIS hub web application support, maintenance, monitor configuration, and as needed support by Mike Consworth, MIS director. Councilor Moorhead, seconded by Councilor Bryan. Discussion? All in favor say aye.

Any opposed? Thank you. Resolution number 26-2903, to approve a professional service agreement for the 2026 gas rate study by Regina Santana, utilities director, and Lindsey Wolfenbarger, finance director. Seconded by Councilor Bryan, seconded by Councilor Crowell. Discussion?

Other discussion? All in favor say aye. Aye. Any opposed? Thank you. Resolution 26-2904, to approve the Pipeline Crossing License Agreement NERR 26029 with R.J. Coleman Railroad Company, National Eastern Railroad Line by Regina Santana, Utilities Director. Motion to approve. was most of my counselor brian second my counselor krell discussion all right every side aye we opposed thank you verses from 26 2905 to approve supplement number two to utility relocation contract number 8905 with tdot related to sewer relocation for the harshal pipe widening project PIN 10320301, STP 14116-95013-221814.

Okay, any further discussion? All in favor say aye. Aye. Any opposed? Thank you. Version number 262908, to accept bids for the Racetrack Pump Station Rehabilitation, project number CL26007, by Regina Santana, Utilities Director. Motion by Councilor Crowell, second by Councilor Carmack, discussion. All in favor say aye. Aye. Any opposed? Thank you. Version number 26-2909, authorizing the issuance, sale, and payment of general obligation and interfund capital at late notes in the aggregate principal amount of not exceed $1,275,000 by Lindsay Wolfenbarger, finance director. Motion by Councilor Moorhead, second by Councilor Crowell, discussion.

So, yeah, until we get that gas rate study done, this is something that Lindsay and I sat out and talked about what we need to do, really, just to make sure that the gas department, this will work until we get that gas rate done. All right. Any further discussion? All in favor say aye. Aye. Any opposed? Thank you. Registration of 26-29-10 authorizing the issuance of not to exceed $2 million in Interfund Gas System Revenue Anticipation Notes in C-11, Tennessee by Lizzie Wolfenbarger, Finance Director. Motion to approve. Second by Councilman Crowell. Second by Councilman Bryan. Discussion?

Okay, any further discussion? All in favor say aye. Aye. Any opposed? Thank you. We are adjourned.