Board of Supervisors - Regular Meeting

motion carries okay we are on the consent agenda now there's a couple things that i wanted to bring up one for the minutes on july 6th we need to if the board so approves if we need to correct it to the board deciding not to remove the verbiage on the resolution not just me because this is the board we make decisions as a unit um also we need to add language to make it clear that the va move to the courthouse was temporary until the until after the building the public health building is sold and the renovations and the elderly services building is complete um that is not clear in the minutes s

are only to reflect exact wording of motions and action taken. We really have to leave out any personal commentaries or editorial remarks and I think everyone understands that you say it's going to be temporary. The clerk answers to the state law according to what is in the minutes and it should be only motion and action taken. If I get up and say I have problems with a road, it should be that brief. I have a problem with a road. Very brief, no emotional grief. So I would leave the minutes. I think they're fine.

Well, the reason why I want to add that is we want to make sure that it reflects accurately because right now it shows as if I'm making all the decisions and it's a board decision, not a standstill decision. also i want to make sure that because the elderly service in this building and the public health building and the d.a is very highly focused right now i want to make sure the minutes reflect that it is the intent of the board for that room to be temporary to the courthouse so not permanent unless of course he changes his mind he wants to stay there he's perfectly okay with that but i don't

Yeah, I think they need to be updated to be accurate. But I agree, Diane, they need to be just straight with the motions and what are the decisions. So I think they need to be updated to reflect that, and then we can put them on the next agenda to approve the revised version.

Okay. And to your point, Diane, for the meeting minutes on July 9th, That whole thing needs to be revised. There's misstatements, misattributions of statements, votes misattributed or votes missing. So we need to make that correction. So the entire July 9th meetings need to be revised because there's lots of inaccuracies in there. But I agree with you, Diane. We don't want to editorialize. That's inappropriate. It should just be the actions taken. And then what are your thoughts on that one? Should we pull those? Yeah, we need to pull it until we get a revised accurate version. Diane, would yo

Let me read the revised standard. Well, we're going to read the revised.

We need to make sure that the minutes are set before they're put in the packet so the board has a chance to review them for accuracy because I don't like having inaccurate minutes in our packet. The last one is the minutes for the 14th. JUST ONE THING THAT WAS MISSING FROM HERE. I WANT TO MAKE SURE THAT WE HAVE IN THERE THAT IT STATES THAT THE BOARD GAVE THE DIRECTION TO, GAVE THE O.K. THAT I SEND ADDITIONAL QUESTIONS TO THE STATE AUDITOR REGARDING INVOICE. THAT'S NOT ON THERE. YOU CAN MAKE SURE TO PUT THAT ON THERE. SO DO YOU HAVE AN ISSUE WITH THAT, MA'AM, BECAUSE IT HAPPENED?

LIKE I SAID, I'LL LEAVE IT. SO I'LL PULL THAT ONE, TOO. AND I LISTENED TO IT, TOO, SO I'LL DO THAT.

So the minutes for the July 6, July 9, and July 14 are pulled from the consent agenda to have them be revised for accuracy. And then the last thing is I noticed that there is a claim for $1,900 for the annual maintenance for JCI or Johnson Control's Annex Maintenance Agreement. We canceled that agreement and a letter was sent to them. So I would like to pull that claim and not pay it because that agreement was not authorized by the board and we didn't even find out about it until So I'd like to, with the board's approval, I'd like to not pay that claim, remove that claim for consideration. Is

Diane, you have an issue with that? Yeah, I wouldn't do it. Okay. You're going to open yourself up to litigation. I wouldn't do it. We had a contract. We had a contract signed by someone who was not authorized to do so. Yeah. Okay. I felt that. i don't want to set a precedent that that's okay yeah but i want to pay the bill because they did the job so they'll just put a lien on them they can't they'll get the money we'll leave that to the lawyers to figure it out but in the meantime um i'd like to have that hold and not pay it and until we get this result they did receive a letter from the att

Okay, so if we could amend the agenda to remove that claim for Johnson Controls for $1,900. The other claim on them was accurate because I'm sure it's work that was done. It's just that maintenance agreement. So I'll entertain a motion to approve the amended consent agenda, removing the three minutes from approval and removing the Johnson Controls claims. So moved. Do I have a second? I will second that. Any further discussion? All in favor of approving the amended consent agenda, please vote aye. Aye. All opposed? Nay. Motion carries. All right, we are now in the department head reports. Mike

Can you change the tonnage from 23 to less?

This just didn't crash in, did it? No. Something went too heavy over there?

Are you going to do both at the same time then?

So you're removing the bridge and you're putting a cement box culvert on? Yes. So are the boxes on both sides?

Do you just ask for an update or you just have to kind of wait?

I do. Can individuals purchase culverts from the county?

I wonder if this one could be sea limits. No, it's on, going out across. That's where they're taking, welding all the hinterland, but it's crossing St. Charles, north across.

I think it's exactly the road. Okay. All right. We'll have to talk about it. Okay.

Sir, sir, if you wouldn't mind, if you can talk to him after the meeting.

Of course. Are you going to do it by vendor, or are you just going to do like an aggregate of all the questions so it addresses each, if there's redundancy, it addresses each one?

So regarding, there were several questions on there that probably required board response. You and I talked about this earlier. But I was kind of hoping that we would have yours and Kylie's responses because then we can kind of lean on you saying, hey, this is probably a board response. direction on this particular question. We can give our opinion, but we need a board on this before we publish it. So there weren't a lot of those, but there were a few on each one that had a capability board. But I kind of want to wait for your guys' response too because you might have some insight on that.

Right. Well, I wanted to make sure the board had feedback on that. Great. Absolutely. But like, for instance, I'm just going by memory here. There was a vendor that asked, would you be willing to extend out the time frame for the friends about it because the goal is having done by the end of the year we're kind of pushing we might even have to extend out our key responses i'm not sure about that yet but then that's just a question that would be a board decision are we willing to extend it out so that's just an example of something and i actually on my responses said i have no you know here's w

Okay. Yeah, I think, unless I'm speaking on a turn, I think that is the board's desires. We don't want to be marketed to. We want things fixed, things cleaned up, so future audits are clean. Okay. a deal with the higher level stuff that's causing all the problems.

So in the past, at least with the RFPs that I've been a part of, they gather all the questions and then they post them publicly as an amendment. and all the questions go out and then we send it we send the same answers to all the vendors that sent the questions and then we publicly post those questions for any vendors out there that are considering but they didn't send us questions so you still have to publicly disclose those as part of the process so what i was planning on doing is putting that on the public pages our our website and the public page is where we posted the rfp and then uh sent

Okay. But are you available for a one-on-one with you being Kylie or Jess unless you want to do it?

Okay, we'll talk about that later on the agenda. That's my report. I do have one more question regarding contract labor contracts. Are we going to go back and look and make sure if we have any contract labor that they're required? I'm not.

No. Okay. I want to make sure we are, because I don't want to risk having it come up as a finding.

But I'm not going to go back and saw saw dust.

Thank you. Very welcome. One more point of clarification. Did you receive any guidance, recommendation, direction to change passwords on the camera systems from any entities?

Well, so can we get an email or some clarification? I think you've already talked to the Secretary of State, which I'm confused about. I have not spoken with the Secretary of State. I am still trying. Supervisor Stenzel has.

Well, I don't want to speak for you, Jess, but I'm just going to share what's been asked of me from the member of the public. There is things being shared online. Not by me. But they're getting information from somewhere with specific dates and specific entities. And I'd like to clarify that because that's causing a lot of issues out there.

We have members of the public asking us questions. And they are coming to you, and they're not going to answer, so they're coming to us.

They're coming to me. I don't know if they're coming to you.

Can you confirm, is there any election equipment in this building? I don't believe there is.

Dylan has an updated amendment. He asked that we specify the specifics of the Iowa code actually in the amendment so he didn't have to go look it up. So that has been provided to him.

I'm waiting on a signature from Dylan on the amendment. And then I'll get it to you.

So I can sign it. And if he could send that as a doctor's sign so we can get it done quickly. And then make sure you get an execute copy to Sarah.

They need to take pictures in the building for them to put it to auction. Outside or inside or both?

Oh, I've never seen the email, but just take them out there and have them get in touch.

No, they haven't contacted me yet. Oh, so I told them, I followed up with them, and they were supposed to contact each other, so I will follow up with them.

Is that where that little patch that was dug up, was that?

If you would, the Board of Health, I think they're having a meeting sometime in August, either the second or third week. I can't remember which week it is. If you would reach out to them and let them know about what the doors are so you can program their meeting, because they usually meet here.

Thank you. All right, we are now in the time for the public hearing for the Morris-Wood Subdivision. I'll entertain. Oh, sorry, I'm not on board. Okay, I apologize. I'll entertain a motion to enter into the public hearing for Morriswood Subdivision at 10.09 AM. So moved. Do I have a second? Second. Any discussion? All in favor, please vote aye. Aye. Okay, we are in the public hearing for Morriswood, Morrisonwood Subdivision. Good morning.

Is this in, it's not in city limits? No. So they are going to probably split this off into more three acre plots or is it going to remain farm ground?

Yeah, okay. Great. So I'm assuming this has been published as required.

all right we are in the time now of the public hearing so the public can make comments on this uh zoning if you wish to make a comment please come up and state your name and where you're from you have up to 10 minutes to speak and then once we have folks here then we'll go to the fall this is only concerning this public hearing yes morrison woods subdivision anyone wish to comment all right anyone on the phone wish to comment hit star six to unmute your phone and state your name and where you're from and you have 10 minutes to comment on the public hearing for morrison woods subdivision All ri

I like this one. Thank you. Would you send a soft copy to the author, too, please?

Yeah, you do. Thank you. We'll send you a soft copy.

I don't know if you've heard, but Earlham's beans and beignets are closing. So you guys want beignets? You have until Sunday.

I'm just, I mean, forward thinking, so we can prevent it from future businesses.

all right thank you thank you of course all right uh we are now in the time for a public comment we're going to go ahead and do the folks in the room first and then we'll go to the phone so those on the phone please be patient um if you are here and you get to do a public comment please come up to the podium state your name and where you're from and you have three minutes

Are you going to be around for when we get to that resolution? I can stick around. Okay, because I have some questions for you. Okay, okay. Sounds good. Thank you.

So I know at least three that are like, we have no idea what to do with it. So they're actually giving it to other counties because they can't spend it. Do you know those counties? I'd have to look at my notes. But I would just send an email to all of them.

Yes, you are allowed to under Exhibit E to do that.

Okay. Are the schools kicking in at all or they just can't afford it?

Would you mind, I know you said you received and filed it, would you mind emailing the whole board that, for your report? Oh, yeah, for sure. That would be great. And then I've made a note to dig through my emails to see who I talk to. Okay. But seriously, it wouldn't be current, so they may have gotten rid of their money by now, but every county has the ability to do that. So we have 98 counties you can contact. Okay. Sounds good. Okay, thank you. Yeah. Thank you. Yeah. All right, who's next?

I don't think anyone's, at least I'm not going to speak for them. I don't know. I'm just tired of this. I'm tired of it. I don't think anyone has shared the actual specific information.

It's not. It's being leaked on Facebook.

So I'd like to offer you some more time, probably, and as we've just discussed before, you're more than free to be added to the agenda to give a department head report so you're not limited to just three minutes. I'm fine.

So point of clarification, the last meeting that we discussed this, you were going to get review the system, the cameras that are currently in place, and see if they covered the areas that you needed covered. Have you identified if the existing cameras can cover what you need covered or not? Yes, I talked to, yes.

Yeah, yeah. You've been playing phone tag and they're going to have something for you. Right.

That's what she told me. But this existing system here isn't going to be changed out anytime soon. So there are cameras. Yeah. So we can certainly accommodate that.

What is being put on Facebook is not the actual camera information. What I've seen on Facebook and what's been shared with me and the questions I've received is speculation of who found out, who requested pass the change. Was it really Secretary of State's office? Was it the Iowa Association? It is not about the actual detail of the network. that is truly confidential.

But that's what I'm saying. I don't know that. I have not seen anybody put out any kind of confidential information about the system itself, where it's located, how you access it, passwords. It's just all speculation of what caused all this and who told who to do what. And that, I don't think, falls into the confidentiality thing because the security of your cameras is absolutely important and we need to protect that. I haven't seen anything about that on Facebook, and no one's actually asking that question. So I think everything's okay, and hopefully we can get feedback from the DOT on where

Would you like to add, Kylie, the adder to the agenda as a standing item? And then if you don't need to have anything.

You can get any auditor if you want to do that.

You can be tough to the auditor. Because we have standing. So, I mean, Chip is a standing. And if he doesn't have anything to present, he just doesn't have nothing to present. So this way, you have the option if it's to your point. But she, to speak, and if you have nothing, you just say, I have nothing. And not be limited to three minutes. Just so you're not limited to three minutes.

Or when she needs to speak, she can ask the auditor. You don't have to be on there every time.

It's her fault. It's open to you if you want. I'll just leave it at that. Okay. All right. Anyone else wish to comment? Otherwise, we'll move to the phone.

Anyone else wish to speak? Otherwise, we'll go ahead and move to the follow-up.

Okay. Anyone else wish to comment? Otherwise, we'll move the phone. Okay, we are, for the folks on the phone, if you wish to comment, please hit star six to unmute your phone, state your name and where you're from. Can you hear me?

Thank you, Shelly. Anyone else on the phone? all right we'll go ahead and close public comment and move on to resolutions for board consideration the first one is approving the approval and disapproval of homestead disabled veteran homestead and military service property tax exceptions i don't know if sean is here and wants to say anything he's not he's not okay if you read it very carefully in your packet two of them he opted to not it's fine i mean my resolution yeah the resolution is already the oh okay no i just didn't know sean was here to say anything about their homestead veteran homest

No, we haven't. We haven't. Is it still on the website that people can apply? Oh, I don't know. It's just so successful that we haven't been asked because it works so well. Oh, I agree.

I just don't want to be accused of evaluating the money.

No one has said anything yet. No one has said anything. Because we're so successful. Oh, that's not true. We did have one, but it was another county wanting our money. Oh, okay. And we said, no, we're using that.

and say, hey, we'll take your money. No, they want our money, so probably not. All right, so we'll have to eliminate that county from the list. Yeah, okay. So we need a motion. Yes. So moved. Do I have a second? Second.

Any discussion? Just do we have any clarification, any further clarification regarding future funds?

Yes, it's trickling in. Stephen knows it's trickling in. It comes in in small chunks or bigger chunks, and it's trickling in, so. We were going to kind of wait with the OAPI task force and wait a little bit closer to the school year and get more money so they can start the school year with it. It'll never be the amount it was. We don't know.

Do you have any idea what the amount is? $20,000.

So that would be an add to the $37,000 that's on there. Yeah, we'll lay it down.

Awesome. All right, thank you. I just want to make sure that since this is up, you know, public money, I want to make sure the public is aware and other entities who want to have can apply. We don't want to default.

It sounds like what we have found is once it is proven successful, no one applies for it. That's what we have found. I don't want to be accused.

So I think we should still just put it out there so we can say we put it out there and no one applied. So any further discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. Okay, the next one is approving the award for the video security equipment upgrades and vendor services for the courthouse annex EMS. I spent a lot of time evaluating this, and I don't know what you ladies have to comment on that, but I have more questions. oh good because i don't like them so so so i have more questions um let me get to my so can we table this and study some more well i want to kind o

So I will ask them to do that as well. And is the 60 terabytes, I mean, is that going to give us a little bit more bandwidth to add cameras too?

We might have to update our switches. Did Johnson Controls not bid because their contract was canceled?

We only reached out to channel partners and they're not a channel partner. So, all right, so I will note that. All right, so the next one is approving, resolution is approving the meadowview at the closing of meadowview avenue and 120th street from 13 july to 14 july for culver repair so it's completed do you have a second second all in favor any discussion all in favor please vote aye aye all opposed motion carries the next one is approving one lane closure of pincer from 14 july until repairs are completed Do I have a motion to approve? Do I have a second? Second. Any discussion? All in favo

Do I have a second? Second. Any discussion? All in favor please vote aye. Aye. All opposed? Motion carries. The next one is approving documentation procedure and existing secondary rose camera system. This is because we passed that resolution and these cameras are old and no one wants to go through 15 years of documents to prove that they were approved. So we're just going to do it all at once to make sure it's all formalized. It's all formalized. And because it says the security information, we did not include the resolution in the packet, but I believe you got a copy from Mike. So you guys w

Mike, can we really strongly try to work with them to do it together?

Any other discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. The next one is a zoning ordinance approving the Morrison Woods subdivision. This is what we had the public hearing about today. Do I have a motion to approve? Do I have a second? Second. Any discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. The next one is zoning approving M. Sawyers as full-time administrative assistant at 26 about 50 per hour effective 3rd August. Do I have a motion to approve? Do I have a second? Okay. Any discussion? This was to replace the contract worker. Ok

Yeah. She was contracted afterwards. Do I have a motion to approve? I'm sorry. All in favor, please vote aye. Aye. All opposed? motion carries okay the last one is the excuse me resolution we added to the agenda as an amendment was for the hire of assistant county attorney is who for jeremy flaws full-time 94 000 effective august 5th do we know is is this replacing somebody yes zero okay

All right, so it's at the same salary then. Yeah.

I'm going to click close. Okay. All in favor of approving the CA resolution for the hire of Jeremy Claus for a full-time assistant county attorney for 94,000 annually, please. I'll entertain a motion to approve. Do I have a second? Second. Any discussion? All in favor, please vote aye. Aye. All opposed? MOTION CARRIES. OKAY. WE ARE NOW INTO REPORTS. I'LL LET YOU, DARRELL, SPEAK FOR A LITTLE WHILE.

GO AHEAD, KIM. WELL, DARRELL, UPDATED THE ROOF REPLACEMENT GENERATION ADDENDUM FOR THAT ROOFING CONTRACTOR JUST TO STIPULATE ONE SPECIFIC code was to follow code 573. So I've actually, I've just received that while we're in this meeting, this signed copy, so I'll forward that to you. So we do get that implemented into the equipment and materials. Is it a document? Is it signed or is it an actual document? It's an actual PDF. I'll just, I'll go over and print it and sign it. Okay, thank you. And then I've been playing some tag with and actually met with Excel this morning at the elderly service

well we'll see on the audit rfp what we need to do on that going forward maybe i'll just deal with that via email well we can't we can't make decisions via email well i mean sharing the information but then do we need to schedule another meeting i know michelle said she couldn't meet next week but well i think and when we get to that we can just discuss it more but i think her her thought process was sit down with her entirely one of us sit down with her entirely and go over that and where they're like okay this is really a board decision what do you think and then you guys can one of us whoev

a little bit for you and Michelle and Kylie regarding if they need to set up another time or how we can keep it moving forward.

Well, the thing is is that these questions need to get published because the RFP closes in a little under a month. So these vendors need to have these answers so they can start preparing their proposals. So the longer we delay, the longer it's going to be able to respond, and we may have to do an amendment to extend the RFP response.

So do we want to get something on the calendar? I understand Michelle said she can't leave next Tuesday, but do we want to get something on the calendar? She said she can't leave next week.

This week is very difficult. You have very taxed county employees because of pandemics. Are you free from meeting together?

But we would still need a clerk. Is that going to be an issue?

Is that fair? Yeah. So you guys have all the questions. There's not a lot of board feedback. Most of the stuff, I would say 98% is going to be Kylie and Michelle. But there are some things that we need to provide direction on, and I'm not entirely comfortable making that call on an app.

So should we go ahead and plan to meet next Tuesday at 930 just to make sure we're all on the same page? Any more deliberation that needs to happen so we don't slow this down any further?

Well, Michelle, you said that you probably have all your answers, you and Kylie's answers done by the end of the week. So if the board isn't open to that, I'd like for us to meet and get them the answers by the end of the week so she can put everything together so we can get it published by next week's Wednesday.

So Tuesday the 4th at 9.30. No, I'm not all I'm hearing. I'm hearing, I shouldn't be speaking from back there.

I'm going to make sure that the board has enough time to read the questions.

Because Tuesday is actually a rare conflict for me. I gave you guys two days. So Thursday the 6th at 930. How's that? No, for this week. We can't this week. Don't do it. It's just too hard. This is not for them.

This is just for us to go over the questions. I can't do this this Thursday.

I cannot. I have 30,000 people driving by my house. So... And Friday's out. It's just too hard for all of us. And I think all of your staff is so tasked with it.

So I could do Tuesday a little bit later. I just unfortunately had a conflict Tuesday morning at our normally scheduled time. I could do like 11 or 11.30. That's okay with me. 11.30? Sure.

Let's make sure I don't have any personal stuff. Yeah, that works. Okay. So 1130 to 1230. The 4th. The 4th. Okay, and you'll be recovered from hinterland by then. Okay. Okay. All right. Work session. Well, do we have a deliberation? We have a deliberation. We have to give you direction. So is that a special? Is that a special? Can we just provide the answers?

Then we'll have to bring it back. I will compile all the answers and send them to you. include and hopefully you'll be ready to go just plug and play and then you'll look at them make sure that i haven't been too blunt it's not sure it's fine i mean i think people can handle it um okay so we have special meeting on august 4th at 11 30 to 12 30. zero get that in the um

Okay. And then scheduling handbook work sessions. Do we want to just wait for the next meeting? Yeah, let's just wait for the next meeting. So can you add handbook work session just to schedule it on the next agenda for the next regularly scheduled meeting, please? Thank you. We can talk about it on Tuesday and get it scheduled. It's just a scheduling thing, though.

Okay. Did you have anything else to add? No. Thank you. Thank you.

I attended Herda hearing. I entered a float in the St. Charles parade, which I don't Facebook, but I think it's made it all over. I made a giant six foot birthday cake and it won. It was just a nonpartisan fun thing. We had, Mike had it, thank you. And the mayor of St. Charles, we did household hazardous waste day in front of the Jackson building, and we had, we lose count, but 70 vehicles come through, and we took a lot of waste, a lot of waste, and a lot of really nasty waste. So thank you for bringing it. So that's what I do. Okay.

So I spent a lot of time reviewing the camera responses and digging into the equipment and researching that. I also reviewed the RMP audit questions that were sent by the eight different vendors. So I'm sure you guys are gonna enjoy all those questions and give you a chance to look at them. I attended the Iowans for Tax Relief Symposium for elected officials and government employees. That was very informative. And then I met with some constituents regarding our fiscal 23 and fiscal 24 audit reports. So got an earful on that. And that was pretty much it. It was kind of slow on meetings for my b

Mitigation is completed at the elderly services building. We're just waiting on the final reporting on all of that. Getting the quote, as I mentioned in the board report, from Excel Mechanical for the additional duct work. So I should be able to finalize the scope for the remodel here pretty quickly. Fairly soon, so we can get that rolling.

And what about the testing for the molding radiation? Does that come back clean? It's come back clean. Yep. Awesome. It's all gone?

They had to remove a little bit more of the sheetrock than we had initially intended. And like I mentioned, the ductwork, there's some flux duct in there. Probably needed it. In the space. So yeah, we're going to have a fresh, clean, beautiful space when it's all said and done. I'll try to get the next steps done with the scope. here sooner than later. And then I'll forward, of course, all the reporting and all of that as soon as I get that back. They've still got, I was there this morning, Rangel still got a fan in the space, but it's looking really good. Okay.

Do we have any issues with the rain at all recently?

Not that I've been made aware of. There could have been some issues that I wasn't advised of. Okay. All right.

All right. Moving on. The next item is Board of Supervisors. I apologize. Would it be possible to move item 6 to next? I have a hard stop at 11. Oh, sure. So we'll move that. Discussion of possible motion to give direction regarding possible fiscal 27 budget amendment. I put this on here because we talked about this. We briefly mentioned it at a previous meeting. I can't remember which one. But I know we're kind of And it stands still in some areas.

effort to do a budget amendment okay so well within as early as okay this is in progress and you're working together well again is there anything you guys i just want to make sure because some things are in flux

that we're okay on, because I don't want to... We're not over yet. Extend more than we appropriate. Agreed, agreed. It's within the same department. This is in the same service area. So we're good. And I do know what you're speaking of. Okay. So I just want to make sure we stay on top of that because the last thing I want is... I have. Okay. Absolutely. All right. So would you be opposed to... Are you comfortable having this as a standing, or do you want to just kind of bring it? Absolutely, that's not a problem.

Just save me from having to remember to put it in.

No, thanks. Thank you very much. Thank you. All right. So we'll move it going on, going back to the Board of Supervisors meeting to go around. Jess, I know you're out of this.

So we updated and passed and expanded and added rule 15 to our board policy regarding decorum. And we continue to have multiple disruptions. Seems to be a core group of a few individuals who have repeatedly interrupted our meetings and violated policy. So I want to make sure that, if you could scroll down a little bit, Sarah, on that one. There we go.

So I'm going to scroll up a little bit. Process for addressing disruptions. There you go.

There we go. So I want to make sure that the, first of all, I don't believe that this has been posted on our website. So if that's something that you could make a note on, Sarah, to make sure that it's on our website so the citizens can access this information. Number two, we have continual interruptions and disruptions and This is the current policy. So if we need to change the current policy, we can do that. If not, I will be making a motion in future meetings to initiate trespass orders against these individuals who continue to disrupt. So I want to make sure that everybody's aware of it. I

I think that we do need to follow policy where they get one warning. And then if they do it again, have them removed. And if they're a perpetual lender, then trespass. I think we need to have that.

Right on the trespass, I think we need to... Well, but what I'm saying is these individuals who, for example, interrupted last week, those were repeated disruptions by the same individuals, repeated multiple meetings. We're beyond that. There can be... I'm okay with giving them one more, making sure that they're very familiar with this.

they understand the next time that they interrupt and cause these disruptions formal trespass orders will be brought forward and we'll have a vote on it we can't we can't function like this we have no option as a board and i understand that people disagree and they are they are free to disagree however a public meeting is not a public conversation so you are here if you do you want to speak you speak through public comment but the board needs to do their business And we can't do our business if we have people yelling at us from the gallery, if we have people interrupting, if we have folks bein

We just can't keep doing that. So I want it on record and I want people to understand we have individuals who have violated this multiple times. This isn't just continue to give warning, continue to give warning, continue to give warning. And maybe the friends. Yeah, the recess, the last meeting, I called that sheriff. We had to call the sheriff at the last meeting. So maybe the friends of those individuals who continue to do this, maybe y'all can talk with them and make sure they're aware of this.

Anything else? Otherwise, I will move on to the next agenda item. No, thank you for pulling that up, Sarah. All right. The next one is discussion of possible motion to proceed with engineering review of OPN response. So the last time we talked about this is we had OPN and bridals come out here and look at everything that's going on. And they submitted their opinions and feedback and all that kind of stuff. So the request now is to have Obviously, they disagreed with the inspector's assertion that there is a design flaw in the ramp walls that's causing the efflorescence. In order to respond, we

I think we should write a resolution to move forward. Put the price on it and move forward. For the $1,800? Yeah. Up to $1,800? Yeah, just do it. Make a resolution, put it on the next regular meeting, and get it done. Discuss things over and over. Just do it.

Well, our policy is that we discuss it before the experts.

Let's do it. We've been discussing it a lot.

Can we add it to Tuesday? Since it should be a quick, we'd have to make it special. Okay. Okay. We can do that, but so we would do it on the 11th and would be the next, is that correct? Tuesday the 11th?

Tuesday the 11th. Unless you want to make the 4th a special, you can do that. It would be the only resolution on there. I look, it's the board's call, but we've been kicking this can down the road. That's just it. Every time, every rain we have, the efflorescence keeps coming back and it's soaking into the stone.

The auditor, can you handle this? Can we do it a special? I mean, this dumps all our new guns.

We just passed the resolution. The resolution wouldn't be generated. It's okay. All right. Turn it to a special. So let's add, can we add it to the list?

It still should be a pretty quick meeting. Yeah, and that was his maximum cost, because he said it wouldn't take longer than a day, so obviously if it's less than that, it'll be less than that. Yeah, so you can expect the resolution to be up to, yeah. Okay. Okay.

Alright, so the next one, we kind of talked about this when Michelle was here about contracted employee hires. We need to, we've been hiring contracted employees and we want to make sure that we're following the correct process to make sure that we don't get dinged in a future if they didn't follow the correct process for contract hires. Because unless they're, the only office under Iowa code that's allowed to do this is the auditor's office. No one else can. So unless the board approves it. And so we want to make sure that if they're not in the auditor's office, we're following the correct pr

So let's make a resolution and add it to the policy handbook.

She provides documentation I want to review. And I'm assuming that she did say she talked to elders about it. So I want to make sure that we're following things. And then if anything was amiss, we document it. So if it comes up as a finding, we can explain what happened and move on. Because I don't know if it would be a finding or not. I don't know. So I just wanna make sure. Because normally hires come through to supervisors, they don't come through as a contractor. Because that bypasses the whole approval process. Okay.

in essence so we can review further we want to review it further and then well it's not a resolution yeah this is a motion since she provided that documentation i'm going to have a chance to read it over but we should probably nail down that a little bit more because we can't we can't i don't think iowa code allows indefinite contract hires without board approval so we need to nail that down Okay, so I'll leave it to you guys to review that and at the next regular meeting we can discuss it further. Okay. All right, so the next one is discussion cost of motion to give direction regarding the ou

I think the questions are valid. It'd be great if they made an attempt to adequately answer the bulk of them. I mean, I guess I'm not necessarily demanding perfection, but at this point, they haven't even answered the bulk of the questions, correct?

Well, you got it from the, it was his chief of staff that answered, it wasn't an audit, one of his auditors, which is odd, but okay. I just like to know, because we are responsible for paying bills And I don't want to pay a bill for stuff he did that was outside what his engagement letter was to do. So he was engaged to do the fiscal 23 and 24 audits, not the fiscal 25, not for things outside of the greenhouse. That's what he was engaged with. And I'm a little concerned that we're going to be part of this bill. We're paying for things that we shouldn't. But again, I don't know because we don't

so it's up to the board on what you want to do you will lose this fight this entire government will crush you they did their job they did it it's so you're comfortable paying for things that you mean i don't like it but you will lose this i'm not saying i just you will lose it and it will cost taxpayers a lot of money They found fraud. We knew there was fraud, and they found it.

No, they did not. They said they did not say that.

You can't erase the fraud findings. Well, our president did illegal things.

I'm not saying she didn't. But they said, we've got to be careful. We're not misquoting what it says in the audit. It did not say that. And the reason why we're doing a forensic audit is because all of us are concerned that there might be. And I want to get, there is, I want to make sure we find it. But he said that he could not make a justification based on a mess of the records. And I don't disagree with that.

So I guess I don't view it as picking a fight. Can you give him one more chance just to answer our questions and provide context in more detail?

I did follow up with a pile of questions and I've never gotten a response. is that they're just not going to use it anymore. And they're going to come after you to pay for it. And they're going to tell us to pay for it.

And if you don't pay the bill, they're going to hold funding.

Do we nudge them again and forward the same exact request and just say, can we really, we'd really like to get these claims paid for you. And can you just answer these last questions? So Diane, are you just going to pay it later? Yes.

I think she's right, but that's the case. We'd probably lose that fight, and they would even make it a campaign commercial. Be careful. So, Diane, it's election year. We're all politicians. So I'm not comfortable paying the bill based on some concerns that I have. I've had members of the public that have expressed, why would we pay a bill if he's charging us for stuff that he shouldn't have done? We don't know for sure because we don't have an answer. So I sent questions. They responded. I sent follow-up questions. I've gotten no response. And it's been over a week. It's been over a week, yes.

This is the sticking point. These are the sticking points.

These answer these, and then if we get no answer, if we get no answer, okay so how about this um i can nudge him again but on tuesday i'd like the board to make a final decision because we cannot keep kicking this guy down the road is that acceptable i don't agree with it don't you don't think we should follow i do not i do not you've been given your answers it's been made very public you weren't given an answer so that's the thing

they did the audit we're going to have to pay the bill i just i don't get the money they can wait another week then i guess and give them more time to answer the questions and if we can isolate for them the ones we'd really like answers on the ones that are going on is the stuff they're outside the scope the crystal 25 the ones that were not part of a financial audit somehow made it as a financial finding and then the why those eight he put his findings

when we've been doing all that stuff for the last five years of audits they've done and they've never cited it as a finding. That's weird to me. So, I mean, I just, I mean, we could have, if they were an issue, we could have been making fixes by now. And that's the thing is, the longer we take, the more problems we're going to have.

And they've been, you know, we waited for how long for these audit reports, but then now they're demanding payment without answering our questions. So I got a little bit of heartburn with that myself.

Especially since last year, they were told they were done. We just need to gather everything and do it next week. Okay. All right. Well, I'm willing to do that. But Tuesday, we need to decide. And that's what I'll explain to my voters, is that we're kind of, to your point, Diane, we really don't have a lot of choice. We can try to get answers, but if we don't,

And if this is going to go illegal, potentially, maybe we should talk to the council. You'll lose.

You will lose this. I think asking questions isn't the problem.

And if they choose not to answer the questions, then we'll do. Then we have our answer. All right, we've got your answer. You're going to talk about this Tuesday. Is that what you said? Yeah.

Tuesday, and we'll just, I'll give an update to the board, and then the board will just need to... So we can direct Michelle to, if the board chooses to move forward, we can direct her to get the check cut. Okay. Okay. The next one is, oh, we already went to that one about the fiscal 27. Discussion with possible motion regarding the authorized security cameras. So... I'm sorry, what? Nothing. Okay. So... Kylie made some really good points about confidentiality and stuff like that. So what is going on on Facebook? The confidentiality at Iowa Code, it talks about the network design, all those ki

So ISAC did try to find funding for the facility?

They just saw it on the Internet, which is a huge issue. And that's a failure from previous IT staff. It's a failure from our current camera system. Failures all around.

But it was not the same experience for the annex. There was no half. There was no half.

It was not attempted. No, there was no half.

They just saw that a password was a default password. They said, eh, you probably should change that. So, which is good. I'm glad someone found it. But at one of our previous meetings, you specifically said last year, you discovered this and said, hey, we need to change this. So you actually knew.

Well, it was actually no username and password login was required to access that camera server when I got involved. And that's what was very alarming to me. Anyone who had access to that workspace had access to the camera system. And so at that time, they were supposed to be updated usernames and passwords. And that's when we went through and made sure that Sheriff Barnes and County Attorney Swanson had logins. And that was the last time I involved with it.

So anyway, so they advised the county to, you should probably change your password, get rid of the default, for the courthouse. There was no issue in the annex. It was just the courthouse. And it was back in May 1st. So I would like to know how long it took to change the password in the courthouse. Who changes the password? I don't know who changed the password, Diane. I'm assuming.

Either the vendor or the IT director. Whoever was in charge, whoever had the admin password. So solutions should have changed. No. Who? It would have been our previous IT director because she was in charge of those cameras. Because those cameras have been in a long time. And we don't know how long that default password has been involved. So Diane, I am tired of misinformation just like Kylie is. And I want to make sure that we have the accurate information. Because I'm tired of people accusing people wrongly. It needs to stop. So anyway, let's move on. So that's how this came about. But there

So yeah, it still doesn't explain what happened over here. But the camera system hasn't changed. And it's unfortunate that it took, how many emails were you up to on that email stream? It was 44 last I looked. It's unfortunate that some clarity couldn't have been provided by those involved with this and prevented a lot of this chaos surrounding this matter. But here we are.

Well, now we know what happened and Well, it's one of the buildings. It's one of the buildings, but it does not explain what happened instead of this building. So anyway, that's where we're at on that, and hopefully I'll have more information to share with the board later, but if you at least have a date of what actually happened, and that I've been assured that that has been addressed with the courthouse cameras, and Wherever we choose for the new vendor, I think what we need to do is we need to make sure that we have, I would like the board to consider, in addition to the vendor having admin

So is that the plan to address that and What do we do with the ring cameras?

Well, the ring cameras should be removed immediately because it's a significant liability to the county. That's right. We don't have access to those records. We don't have oversight of that record. We don't know who has access to those cameras. We don't know who has permitted access to those cameras. There's also the issue from a security standpoint is that they're not on a closed circuit. They're up in a cloud that's not maintained by us that has been haunt in the past. So Ring is hacked here or somewhere else?

No, Ring cameras have been hacked somewhere else, but not here.

Cloud server for Ring has been hacked, yes, but not here, okay? No, not here because we're on closed circuit. So, and that's one of the reasons why we have closed circuit is for security reasons. So I don't know what to do going forward on that. I mean, if you... know it's about policy to not have them. I don't know who's securing those records. I don't know who has oversight. We have no idea there's access to those cameras. It's recording audio. We can certainly do that because I think there's a legal risk here. I don't know the extent of that. I'm not a trial so i do think there is i do thin

Well, I'm finding out now, yeah, apparently so. But I'm not going to accuse him of that because I've never seen it and I can't prove it. It was there. So anyway, so he can always move into that office until we get... him set up on the approved camera that's courthouse camera that's there that's an option um and it would address both issues and you know or you could work from home and just use that as a desk in there until i don't know but there's ways to to work around it that doesn't put the county at risk um but you know we have a very secured office for him for that and that addresses his c

And that's what I wanted to be clear on, what our options were, given that there's a downright flat refusal. It would be a totally different story if this gentleman was willing to work with us to find an interim solution. We haven't gotten that.

No, we have not. And it was not just a refusal. It was serious. Anyway, so I I don't know what the board wants to do. I still have concerns. We have a member of the public expressed concern. I have a member of the public that had a court case there that was shocked to find out that this person may have been recorded talking to their attorney in that hallway. And they were facing the county attorney.

Well, since this is related to this other matter that we referred to the AG, I guess I would make a motion that we have our counsel send a communication to the AG and ask them what we should do about this.

Well, it's a motion, it's just giving direction.

So we can add it for Tuesday. I think, but it should be a quick.

Don't, don't, don't do it. You don't have a resolution.

You prefer resolution? Yes, absolutely. What are your thoughts?

I carry the resolution queued up. I mean, I don't know what other option we have here. It's just another week of risk. I mean, so do we attempt to get it removed in the meantime? I mean, clearly it's been refused.

Well, we'd have to direct the sheriff to remove it, and I don't know if I really want that. I don't think we want that inner fight, do we?

I don't want any of these inner fights, but here we are.

Well, we can certainly direct the sheriff to remove it. And we're in the same position. I'm not asking them to take it or keep it. I just wanted to secure it and preserve any recordings. Because if there is a case that this has been recorded and we are sued by an plaintiff or defendant, I want to make sure we have the records.

So do we want to send a formal request to BARS to get that removed and data preserved? And then if no resolution, then we have a resolution on Tuesday to refer this matter? Is that what you'd like? I'm good with that. I think that's a good way to end. I would be okay with that. Diane, is that a, I mean, do you have any other thoughts on how else to address this? Do you disagree that it's an issue?

It hadn't been for the last 10 years until just lately. I don't think any of us knew about it. Or we assumed it was part of the network. I think they're going to do what you want to do.

Well, I'm asking you, do you at least see that this is potentially putting money at risk?

I think it does now because everything is always brought up and picked and picked and picked apart until it becomes an issue, even if it never was.

Well, if the public has an issue with it, we have to listen to that, right?

So, since you are in charge of the security and safety committee, did you want to reach out to Sheriff Barnes to have it removed? Yes. And then let the board know the success or not, and if it's removed, we're great. If not, then we can put it as a resolution. The other thing, too, is if the county attorney is amenable to an interim solution, see how we can set up a temporary space for him in the county attorney office that's secured until we get that.

Or remote access to the cameras, if they can get that done in short order.

That's an option, too. Well, no, I'm working on that already. Okay. Because I want to make sure that that's ready to go and then coordinate. So in case, I mean, our sheriff said he has it. He just needs to set it up. I want to make sure that both of them have access to assistance.

So you kind of need to determine that and what a timeline looks like for that first because that fills that gap. And then there's no question of that removing that other component.

I don't know if they could be here. Okay. That's all. I'm waiting for a response. Okay. I just, there's some trials going on right now, and I'm concerned. Okay. So, because otherwise we're going to have to let the judge know not to dismiss people for the third floor. Mm-hmm. Also, do you have a vision today?

Okay, anything else? We'll move on to the approved answers and questions submitted by vendors with fiscal alarm. So we talked about this earlier, about the questions. So to recap, all of us are gonna look over the questions, figure out what we think we should insert a big direction on. I don't think there's gonna be a lot, and that's gonna be our meeting on Tuesday. So other than that, And then Ryan gave us a good update on the ordinance review and update. Hopefully they move along better and quicker for that. We're also working on the data center and battery energy storage systems too. And th

It's a hot topic throughout the whole United States. It is going to be... Ohio is a state that I think will not let them in at all because they are the head of the Great Lakes and the use of water. And they can tell you all they want. There's very good... a librarian he was the person who created some of this data it does an amazing job of explaining this and it's kind of dire i guess i'm somebody said to me why don't you just take your pictures off your phone print them out throw in a box under your bed like we did for 500 years i mean it doesn't because why does all this have to be stored an

Anyway, I'm glad people are finally realizing that. It only took how long to fight those things? Anyway, so hopefully we'll have something more from them soon, things that we can approve now that they are hopefully getting things worked out with the vendor. Other than that, I'll entertain a motion to adjourn if there's nothing else. Second. Any discussion? All in favor please vote aye. Aye. All opposed? Motion carries. Thank you everybody.