City Council - Regular Meeting

Call to Order

Roll Call

Salute to Flag

Prayer – Steve Sosson, Beth El Congregation

Approve September 10, 2026, Regular City Council Meeting Minutes (pg. 3-9)

2025/2026 Financial Statements (pg. 10-57)

Administer Oath of Office to Firefighter Trace Cassady

Proclamation - National Fire Prevention Week Oct. 4-10, 2026 (pg. 58)

Proclamation - Municipal Government Week Oct. 12-18, 2026 (pg. 59)

Proclamation - Celebrating 80th Anniversary of WEPM Radio, October 13, 2026 (pg. 60)

Petitions from Citizens

Shade Tree Commission - August 2026 Meeting Minutes (pg. 61-63)

Eastern Panhandle Transit Authority September Meeting Packet (9/21/26) - Agenda, Minutes, Statement of Activity, Budget Report (pg. 64-76)

Martinsburg-Berkeley County Public Library Commission - September 2026 Agenda (pg. 77)

Reports of Council as a Whole Committee:

Current Open Committee Seats:

• Board of Zoning Appeals - 1 vacancy (alternate) • Housing Authority - 2 vacancies (regular) • Roundhouse Authority - 3 vacancies ◦ 2 voting ◦ 1 non-voting (City Council liaison) • Human Relations Committee - 1 vacancy (regular) • Code of Appeals Board - 3 vacancies (regular)

Approve/deny appointment of Nadine Kennedy as a member of the Martinsburg Housing Authority to fill an unexpired term, 5/4/2022-5/4/2027 (pg. 78)

Approve/deny appointment of Alyssa Nazarok as a member of the Human Relations Committee to fill an expired term, 7/9/2026-7/8/2028 (pg. 79-81)

Approve/deny appointment of Jonathan Bodwell to the Board of Zoning Appeals (alternate) to fill an expired term, 10/1/2025-9/30/2028 (pg. 82-83)

Approve/deny appointment of Councilwoman Heidi Crawford (Council Liaison) to the Roundhouse Authority (10/8/26 - 10/7/29)

Report of City Attorney

Report of City Manager

Unfinished Business

Approve/Deny Resolution 2026-09 Authorizing 2026-2027 General Fund Budget revision #2 (pg. 84-85)

Approve/Deny Resolution 2026-10 extending the Master Agreement with Civil and Environmental Consultants, Inc (CEC) for engineering services through June 30, 2028 (pg. 86-87)

Approve/Deny Resolution 2026-11 between City of Martinsburg and Berkeley County Board of Education for Martinsburg High School Resource Officer (pg. 88-101)

Approve/Deny 2026/2027 Morrow Fund revision #1 (pg. 102-103)

Approve/Deny Environmental Services Agreement with the Air National Guard for Big Springs GAC Treatment System Operations and Maintenance for FY2027–FY2028 (pg. 104-118)

Approve/Deny bid recommendation for Downtown Street Light Removal and Installation Project to Valentine Electric, Inc. -- $105,000 (Congressional Earmark) (pg. 119)

Approve/Deny Task Order with Electronic Specialties Wireless Speaker and Security Camera Removal and Reinstallation Project as Part of Street Lighting Replacement Project ($61,836.48 (Congressional Earmark/Sales Tax) (pg. 120-121)

Approve/Deny CEC Task Order No. 45 Comprehensive Plan ($225,000 - Community Development Fund) (pg. 122-131)

Approve/Deny CEC Task Order No. 48 Boltz Park Design ($24,000) (CDGB) (pg. 132-137)

Approve/Deny CEC Task Order 49 to perform Phase I Environmental Report for future West Side Fire Station (pg. 138-142)

Approve/Deny Authorization to Place the Martinsburg Skate Park Out to Bid (pg. 143-145)

Approve/Deny donation offer by LGI Homes to construct pergola on Frog Hollow Trail (pg. 146-148)

Approve/Deny Authorization to submit application to the WV DEP for FY 2027 Dilapidated Properties Program (DLAP) (pg. 149-150)

Approve/Deny Purchasing, Expenditure, Contracting and Payment Approval Policy (pg. 151-156)

Approve/Deny Funding Request for Thanksgiving Meal Program ($10,000 Morrow Fund; Connecting People; Schedule B, Part One, C) (pg. 157)

Approve/Deny CEC Task Order ____ to subcontract for the construction of storage facility at Martinsburg Fire Department

Executive Session