City Council - workshop

Good afternoon. Thank you all for joining us here tonight as I called to order the city council work session for the Pflugerville City Council at 5 o'clock on Tuesday, September 22nd, 2026. First item on our agenda is public comment.

Moving along, item 3A. So you'll notice, council members, we have a full work session agenda. I'm going to make every effort to get through this. We do have the executive items repeated on Executive session items repeated on the regular agenda. So let's do our best to get through these other discussion items as we move through. Item 3A is a discussion regarding downtown east update. uh we have the illustrious deputy city manager barone and corinne crawford uh thank you for joining us uh tonight uh what what do you have to tell us about downtown east it looks like it's really coming along i'm g

Thank you, Corin. I'm sure Council will have a handful of questions for you. I'm going to lead us off here. I love the tenant update. I'm really excited about the possibility of different local businesses moving in there but I know a lot of the folks who contacted me that I've passed along to you are probably looking more at you know the next phase the next building that comes along I'm wondering if you have any timeline established and commitment or encouragement excitement around the next building to go up in downtown east? We do.

I have a question because I've seen community concern about the light and the timing and how it might back up traffic. So could you address those concerns?

I'm just wondering if there's maybe some more community outreach that you can, you know, convince everyone that there's a plan and that you know about their concerns because they see pictures and they're like, this is going to be a nightmare.

Presumably this will be traffic actuated. The lights will be traffic actuated, not just on a strict timer schedule?

But the other lights up and down 685, those are all TxDOT controlled? Is this going to be the only one that we'll control?

TxDOT controls whether or not we put them there, but then we control how they're timed?

I remember FEMA approved everything before the Memorial Day flood in in Austin in 1983 and 81 And that didn't prevent Whole Foods and a whole bunch of other businesses going underwater so I'm just I want to make sure we go above and beyond so that we don't have a federally approved disaster.

So that looks similar to Austin Park and Pizza over at I-35. Austin which one? Park and Pizza. Is there enough space for something like that in there?

And a parking structure will be needed for that level. How many, how tall is that? Is that three stories?

And what is the timeframe that you think something like these test cases could develop?

And what about the, Emily, you had mentioned about the space in front of the parking structure that was going to be a parking. What timeframe do you think that would be developed into something to the next phase of that?

So in what you described, parcel five would be a higher priority than building out the smaller retail in front of the parking structure.

I would expect that to be true. I don't want to cannibalize the opportunity to execute this by opening up retail over there, especially considering that I think that's going to be a fun little park area next to the parking garage. It's going to be a nice little place to relax and chill coming out of the Monarch. That's right.

put it in the bank until we're ready to use it. The one thing I'm curious about, I didn't notice any office space included in this phase. Any opportunity for second floor office, or is this just all retail? Well, I think that the city, on this project, second floor office space.

I know I've sent at least one person to you who wants some there.

Council, any other quick questions? Very exciting to get moved in there. I think it's going to make a huge difference for our town. We're going to see a lot of great development there. Thank you so much. That brings us to item 3B, that is to conduct a presentation on the People and Culture Department. We've got our People and Culture Director, Robbie Craig. Robbie, thanks for being with us this evening. Thank you.

I had a question about that. Are there particular departments that have a higher percentage of vets versus other departments?

My microphone's not working, but I wanted to make sure I said that. Councilmember Ruiz and Ken Delfonso, you guys did an excellent job bringing this years ago and talking about that. So this is a big shift. And if I recall correctly, we actually got an award from the governor's office, too. We did, didn't we? Yeah, we got an award. Excellent work.

Do we have those? Sorry, I didn't mean to interrupt you. I was wondering how robust is our career mapping, so to speak, for progression across departments?

So have you communicated with the school district about opportunities? I know sometimes they have job fairs with the school district.

NEW SPEAKER COUNSEL, ANY P PLUS C QUESTIONS? NEW SPEAKER COUNSEL, YOU KNOW, WITH

One quick one, I guess. With our turnover and new people, especially in departments that were hit pretty hard this last year, what are you all doing to support the ongoing culture of the staff across departments?

She represented it. All right. Any other questions for P plus C? Thank you, Robbie. Thank you for being here. Thank you for all the work you're doing. I know it's been a journey this last year with some of that turnover, so I really do appreciate how resilient your team has been.

That brings us to item 3C. This is a discussion regarding performance and efficiency audit. Council members, this was requested by a council member to be placed on the agenda. I can tell you prior to that request, I've been working with James coming from our charter amendment process. We did have some feedback and some noted desire to pursue something along those lines, although what was presented at that time was not exactly workable i'm always excited to have things that are executable and provide value and do so in an efficient way uh so i know we've uh we've been pursuing some of that jame

As we bring on each year moving forward, we're going to be bringing on, obviously, our fleet maintenance building. We're bringing on our public works building, bringing on the Monarch and the City Hall. I imagine there will be quite a few processes that are in place today that will not survive those moves. And I do think if we're trying to be as responsible with the budget as we can be, it makes sense for us to do this in bite-sized pieces. So that's James, thank you for making that happen so far. But this was a council member request. Council member Ryan, I'm going to ask what you have to sha

I think this is actually my toy on this one. James and I had a very, I think, useful conversation about how to segment this, and I think he's right. The best way to do that is you maybe do a third of the departments or a quarter of the departments each year and do it that way rather than doing the whole thing all at once. Austin, in their efficiency assessment, does something like that where they break it up and they don't do all of theirs at once. When they have some of the bigger departments, they might have fewer departments looked at that year, like the year that they have scheduled for Au

I did want to call out on the three priorities that we did set for this year. Capital projects was one of them as well. So that would under that umbrella of departments to look at as a higher priority.

Rudy, do you understand? You okay with it? You know, we talked about what we're... Oh, no.

So you can't get on me because the microphone's not on. So we talked about what our priorities would be at you know, at the retreat, and we specifically said this is what we're going to deal with moving forward. We said we also all agreed that because those were the priorities, anything else right there as well that we had asked previously, we got to vote. on what we wanted, and this is what we fell on. My concern is, is that does this fall out about from there? You mentioned that one of the things we talked about was capital projects, so maybe part of this falls into that, but anything that t

David, before you do, is there anyone else... before we have rebuttals?

So really just a couple of comments. I think the proposed approach that James and Mir and Rudy were mentioning I think is a good one. I think that I know when we first had this conversation we were talking about going really deep and very wide, like a forensic level accounting audit, which to mirror what Councilmember Mateo was saying. I don't know that we need that deep. I think we would be seeing, especially, thank you to Melody, I think we'd see if there were any big red flags there. I think it would be nice if we could find a way to do more than one this next year. Always going to want mor

OKAY. NOW, MY EXPECTATIONS ARE WE GET AN ARCHIE, AND I THINK COUNCIL SHOULD PROBABLY IMPROVE uh that would be the guidance that says hey james picked this topic this topic looks appropriate it looks like the scope is appropriate it looks like something that we can accomplish within the time frame i do think also at our annual retreat uh we should likely revisit and discuss as we're discussing priorities discuss uh the opportunities and the goals for future uh audits like this and that may mean that if this one goes super smooth and super quick We can add another one in the year, provided we ha

David, you had a... Well, I just don't want us to get too hung up on the word audit because I'm thinking about this more as a performance rather than a financial audit. and maybe audit, maybe we need to find a different word, but performance review where we're looking at systems.

Performance evaluation and optimization. Performance evaluation, optimization of processes.

Yeah, any of those words would be fine. And I do think that, you know, we want to follow James' lead in terms of, you know, where are the pieces of string that need tugging on. And I do think that it's entirely appropriate, as Rudy said, to look at the things that we thought were priorities at the semiannual retreat and make those, you know, give James obviously leeway, but, you know, have him look at those first as possible places to go. But again, he may find areas that need improvement. to be reviewed that we hadn't thought about. And, you know, particularly the areas where there's been a l

Sounds like a lot of aggressive agreeing is happening.

All right. Excited about moving that forward. And speaking of moving forward, that brings us to item 3D. Discussion regarding financial and budget reporting. Bless you. Council Member Ryan, this was your requested item.

Yeah, so previously at our meeting, charter review item a couple of months ago. I had suggested some financial reporting changes. We had talked about that it may be more appropriate at an ordinance level. And so this is just the next step in that conversation. I had just put together a proposed ordinance as a draft to consider because we had discussed that the charter can be more a higher level statement of principles and then an ordinance would be the minimum amount of information for the council and the public to receive. And then you have staff policies and the GFOA guidance to govern forma

And when you're saying people, culture, what you mean is really FTEs.

Yeah, I mean, yeah. So, you know, salary.

Full-time employees. Our headcount is, labor is always the most.

Yeah. Yeah. So, I mean, it's our, you know, it's the, you know, services are provided by our people. So, it just gives them that macro view of like, okay, here's our budget or here's our actual. And this amount is for COLA. This amount is for market adjustments. This amount is there was vacancy or this is amount that we're reducing you know or headcount overall rather than you know seeing it in the budget is great i mean the department but this is just give us a big big picture view of the major changes and the underlying information is there it's just giving us the summaries

She's made her pitch. James, what do you think?

Yeah, this is a discussion. Yeah, we're having a discussion tonight.

We had a previous discussion where I had asked if there was, it seemed like there was general approval in moving forward and doing it this way, so I'm just moving to the next step.

I input the information to make the chart.

I have an assistant. Questions, discussion, ideas? Not at this time. I'd really like to go through it a little more. We got it yesterday. I would say my main concern looking at many of these, you know, you've got these what's actually new consolidated semiannual summary, consolidated quarterly summary. It looks like most of what you've got on here is information that's already available, but you're asking for it in a different format, whether that's a consolidated view or some way somehow combining information that exists. Would you consider that an accurate interpretation?

Some of it is just a more frequent view. Some things are maybe posted on the website, but it's not presented and discussed. So part of my goal is to have it presented at a meeting, maybe 15 minute conversation about it to give us the high level updates.

So is it fair to say what you're looking at is, to Doug's point, putting the information we already have in a different format, presenting information more frequently, and then things that you've identified that you believe are posted but we should be discussing but aren't currently. Is that right? Correct, yeah.

So it's more for awareness, discussion, and then also part of transparency is for it to be easy to understand. There's a lot of robust reporting, but sometimes it may be harder to understand. It's not just only for counsel, it's for... What's an example of something that you think is opaque? Well, it just may be there's some of the bond programs, like there's some reports that are required by state law.

like unspent proceeds and debt. But it has it by issuance and maybe not bond program. So we can say, what's the status of our 2020 bonds? It's hard to see that in the current report. And this is infrequent. Like that example is twice a year. So it would be once when you know, normally be done annually and only be adding another one, but making it easier to understand. And then also bringing it forward so it's a discussion at a council meeting so the public can also have a chance to understand what's happening.

Do you think the reason why the bond program is opaque, do you think it has to do, do you think we've given staff the tools to flush it out? Because I know part of the concern has always been for the last several years is that okay, we have all this information. How do we make it digestible? We've got to give them the applicable software and tools to utilize that.

I mean, they have all the information. They have to legally track it.

No, my apologies. So all the information is available. It's not in the format that is most comfortable for Melody. The question is, are those tools available?

I'll give you an example, if you don't mind. So one thing that I've noticed, and I think I saw something in here about it as well, was for the CIP projects, we have a great CIP dashboard that's out on the web that people can see. A lot of projects don't get updated very often. And so if you are interested in something specific, I don't know what the current cadence is, but I think that... Yeah, it was part of it.

But also, as that is an example, you can go and look at each individual project, but there's no summary. So you can have the project itself. Yeah. So you, so you cannot see like big picture view. Here's just a quick thing. And I believe some of these tools may be already available in the software. It's just a matter of, it's just a matter of perspective and how easy it is for, you know, like my accountant brain works different than other people, you know, who are not into numbers. And so what I can understand and easily digest about, you know, big report may not be easy, for the public or for

Did you just say what you're requesting may not be easy for other people to understand with your account? Your accountant brain operates different.

No, I'm just saying I see it differently.

You see it different, but is the way you see it already available or you're asking for what is created to fit the way you see it?

The underlying information is available. but there are not summaries so that you can get big pic, you can see everything together.

Okay, so that's where, and I'm guessing, because I mean that's the thing, You know, I think I've just heard over and over from staff. I don't think that staff trying to be opaque or obtuse regarding how to get... That's not what I... Oh, no, no, I'm not saying you are saying that. I'm saying I don't think, so I think I is Rudy. But I wonder, do they have the software? Because you said you have the information that's true, but do you have the software to easily extrapolate or... exports the information in a more digestible fashion for folks to understand. That's my question with that. I mean, i

The other critical part is having the presentation where we talk about it.

Oh, I know. We got that. Yeah. That's the easy part. James did put it on

you know, as something to work on. That's when we have, if you have the big picture view, and we had that, you know, a few months ago, when they said, here's all of our capital projects, and we get updates on, this is a change in scope, or this might be over budget, or this, like, those are the times where we just have a check-in, what's happening with our capital projects, I mean, this is multi, I mean, hundreds of millions of dollars of projects, and part of the reason that I think it's important to have more frequent conversations about it is because of the lack of progress we've had on som

So I think that one of the most important things about this is that it goes to our agreement that we're having this conversation. We also talked about what staff time is being used for. So if staff time, if we want this to happen and want staff to have more frequent updates on things regarding things that we think is important, then we got to make sure that we allow for staff to have time to utilize and do the jobs, their day-to-day jobs, as opposed to adding something on top of that for them as well.

And I think I would add to that further to your earlier point, Rudy, as well, of if we don't have software or tools that makes that easy, I think people need to be asking us for that. And money's tight, obviously. Just to produce reports that everybody wants.

I mean, this is indeed the challenge, right? The more reports we produce, the more bureaucracy we introduce, the slower the projects go. That's often how that works, right? So I want to make sure that, yeah, these are, if the information is already available and there's a problem with the information, then I think that should be called out, that should be brought to our attention. But if the information is available and everything's moving just fine, then I don't need a summary to tell me everything's doing just fine. I need an alert when something's not going well. That's my technical brain.

Let me say a couple of things about that.

Okay. Did you get that? I think this plays into our AI policy, which we're still developing. But I think that once we have that in place and we're using more of those tools, that will make it easier for our staff to be able to develop this kind of reporting. Also, as the city has grown, we have more and more projects. And people get lost in them and they think, well, wait a minute, we voted for this in 2017 and it's not ready yet. And then we get more citizen reticence to approve anything else we want to do because, hey, you didn't finish the last thing and we don't know why. If we have this k

Did you hear what James said? He said he's committed to this. He's got the matrix and he's gonna be looking at this.

So yeah, when we talk about the performance goals later, I think a lot of this would be encapsulated in there.

Okay. Good work. I think the last time we talked about this, Council Member Ryan, I think part of the discussion at that time was how much of the existing work do we codify going forward, right? And charter versus an ordinance. And so I'm curious if anyone's thoughts on that has changed because I recognize you do have some new deliverables in here which is perfectly healthy conversation to have but it looks like a lot of it is stuff to your point when you're proposing this right was things that are already happening but you're wanting them on paper is that still generally accurate well yeah be

It's not what we've set as the minimum amount of information that we want. And so this is to set that information using an ordinance, which everyone agreed was the proper way to do it, and to set this is the information that we want in our budget, this is the information we want as a five-year forecast, which is going to the voters. This is the information we want as a capital project dashboard. And so we need to have these minimum standards somewhere. And so if it may or may not be in the charter, this is where it would need to be because that sets the standard for future, future staff, futur

So let me ask you this. Do you have an example of a couple of different cities you can send us emails on that have this ordinance already in place?

Well, I think apart from that, what I'd really like to see is... If we were to move forward with an ordinance, an ordinance that codifies what we're doing already, I think I heard... Well, it not codifies what we're taking out, what's being proposed to be taken out of the charter.

So if we take it out of the charter, then there's no minimum standard that we've set for our citizens as this is what is going to be provided as information.

Well, because when I think, because remember, ordinances are, okay, so, you know, cities promulgate ordinances, right? So that's law. We also have policies. We also have rules. So which one's the best, and maybe this is where Mike chimes in, where's the best conduit, mechanism in place to effectuate what she's trying to stand here as a policy? And I don't know, because do we set this up as a, do you want this as a law? Do you want this as a policy? Do you want this as a rule?

Most of it's been in the Charter, so it has been in the Constitution. But one of the reasons why we took it out of the Charter, because we're like... We didn't take it out of the Charter.

Well, we're moved by the Charter. Yeah, removed from the Charter.

Yeah, because it was said the reason to do that is because this is the overall principles, and then the ordinance is the policy.

And so... Well, as I noted, several of the items that were in the Charter were... Either not practical not not achievable.

They were in Contrary to Updating it was one thing was just a wording of how you do projections versus saying actuals for an unfinished year That was the only thing that was not you know, and I've corrected though and and I I

I want to make sure we understand. So you're saying we need to codify the things that have been removed from the charter? But until November, we don't know if they're removed from the charter. They haven't been removed from the charter yet. Okay.

Yeah. I like the idea of ensuring we have an ordinance that codifies the... the necessary required items, the regular items that we do. I would say, I think if I'm not mistaken, Trista maintains a long list of what it is that as the months go on, each agenda needs to have certain things on because we do certain things on a quarterly basis. We do certain things on a semi-annual basis, certain things on an annual basis, some things on a monthly basis, some things on a meeting by meeting basis. So there are all those items that we do. I don't know that we codify a schedule for all those things an

Because that's what you're really asking for. Because then you're like, wait a minute, it's on paper. Yeah. And how does that work?

Yeah, so here is quarterly financials, which we already do for PCDC. So you just add it to that discussion. Capital projects, you could do it at the same time or another time. We've set that as one of our goals.

So we do that for PCDC quarterly. Is that by law? Or is that by policy?

I did a search and I couldn't find anything, so I don't know. I believe that's in the PCDC bylaws. In the old and early days, at least at one point in time, that was provided as a one-page report. I think it was satisfied through one executive session, meaning it was considered the quarterly report to council. It wasn't necessarily a financial report at the time. i don't know if it needs to be now wait you guys do the whole page so so i think there's in uh if you're if you're looking towards that i mean we do quarterly budget amendments that's not the same thing it's it's an update on on where

If we're amending the budget, we probably should know how the rest of it's doing and why we're doing that, right? Yeah, so then that would be the perfect time to do it.

So, and the capital projects is one of our goals. So, having, you know, that summary that's probably in clear.gov that could be downloaded, you know, and linked. And to have a discussion.

And just like I said, you should use the word probable. I just want to be, I mean.

Well, I know that it's possible in that software. I don't know all the details of what programs we have. That's why this is a kickoff of so, so that, and then the other, the other two bond programs and impact fees, those are legally required reporting. You have to legally require, I mean, you have to do it.

So it's just. So they're available. Yeah.

But they're not presented. I mean, we have to have it. The city has to track it, but we haven't been presented with a recurring report. We've gotten it here when we've done updates. We've got a report on the roadway. So this is about having it at a regular cadence, which is just semi-annually, so that's not onerous. And then it's just a summary of what they're already producing, which may already exist in a program. Okay. and then bond program. That coincides with how we're doing on our capital projects and how we're spending our bond money and us knowing how much we haven't spent and what's l

Is that one-page detailed enough for you?

Yeah, I should say one page per proposition. It just says what we've done, what we have left to do, interest earned, and what we're planning to, you know, just to give an update on. Plus, I think that's information that our public wants to know. What's the status of our parks? What's the status of our roads? So, I've seen the information. It doesn't appear to be onerous. Happy to have those conversations.

so all right um at this point i think i'd be looking for other council members my proposal would be we look into codifying what we do we look into doing that likely after the november election once any changes to the the charter or anything that's removed from the charter would be appropriate to put into an ordinance is there anyone who Do we need to move anything more quickly or more thoroughly than what I've described?

So let me make sure I understand what you're saying. I'm pretty sure I translated your technical brain. So I think what you're saying is splitting out and codifying the as-is version and have a separate conversation or mechanism to Rudy's point. for potentially the new additions? Is that what you're thinking?

Yeah, because just like she said, she says if we're pulling it out from there, then we need to put them somewhere so those are going to be codified. The new things that she'd like to be added specifically to that, have the conversation and see what's the vehicle, the appropriate vehicle to have that codified because that's what she's saying. Just like if it's not on paper somewhere,

There were several statements that this is probably available, it shouldn't be onerous. We don't know how onerous it would be or if it's available or if it's simple or if it's additional software, additional headcount needed to produce that. As you heard James mention, the staff has not spent time on this because it was not necessarily within the priorities. So the question is, do we want staff to spend time reviewing this, or do we want staff to spend time codifying what we already do? I mean, that's probably not bad for future performance optimization, whatever we're calling that audit thing

Well, I would like clarity. Maybe we can spend an hour talking with James and the financial department about whether these reports can be generated from our current systems, because you're making an assumption that it's going to take a lot of time, and therefore we should push it down six months.

No, no, no, I don't think he's making that assumption. I think he, because he asked about what staff time is. I don't think he's making that assumption. So I agree. So let's, you gave us this. Let's digest this. Have a conversation in... Two weeks? Are we in two weeks? Three. Three weeks and three weeks.

I don't know. Should we try to put, and I'm not going to make up a timeline personally, but I think that it would be worthwhile for us to maybe set some parameters on how much staff time we expect for them to go through and read this. And can we come up with a quick answer of... you know, yes, X, Y, and Z are going to take forever and we can't do it versus the rest of it.

Well, we are, but he wants to put, I mean, he wants to put...

I guess could staff spend an hour and a half on this proposal and figure out what's simple and what's onerous? Sure.

Then we'll have a conversation through weeks. Okay. Sounds good. All right.

Probably not the first meeting in October, probably the second. All right. Thank you. With that, we're going to move on to item 3E. This is a presentation and discussion regarding commercial drone use in Pflugerville. We have a presentation this evening by representatives of Amazon. Sam Bailey, thank you for being with us here tonight.

I'm sorry that you're sitting next to someone wearing the wrong color blazer, but we'll keep going.

I want to make sure we get through this in the work session.

Is there anyone who is watching where the drone's going? Can they see anything? What do they see?

I'd say the ROI probably plays into that, too. The density makes more sense on personnel deliveries.

And I know the FAA draft was recently released. Correct. Just last month, right? Yes.

And if I recall correctly, you did have a public event over at our One of our hotels.

So I guess as an example of you really, there is no camera, apparently.

Well... Again, they call the sensing systems water perception system.

I'm assuming the added cost you mentioned is probably very similar to my in-garage delivery.

Per delivery, yes. Sam, can you go over the altitude and where you're flying at? Because I know there's been concerns, and Councilmember Ryan brought it up again, regarding what the altitude is. Is it truly at a specific level? Is it an average? What are they flying at?

So that also brings an interesting point. Emergency services. I think of our, for example, our partnership with the ESD, Pflugerville Fire Department, and sensitive wildfire, wildlife areas right there as well. How do you work with those entities to make sure that you're not conflicting with any sort of emergency crisis that occurred from that? Is that something that you work with a specific policy? How does that work?

What are the delivery times with the delivery windows?

What have you seen that you've had to adapt given some challenges you've had with the rollout of the program across the country?

So when I looked at the FAA draft report, it seemed like your numbers were actually a little bit higher than this. Do you count that atmospheric differences between here and Arizona?

uh from each of these locations all right then on your next slide um you do mention aus3 and stx6 yes so us3 i i feel like that would be within the 200 foot ceiling for austin exact yes is it not it is so we are not talking about our very large amazon roblox fulfillment center we are talking about our sub same day fulfillment center which is stx6 okay i thought the faa study was done the the draft listed the pecan location

AUS 3 it sounds like even though it's listed it's a non-starter?

I did have an additional question on noise impact. Can you tell us about the experience in the Richardson area?

So I actually got a direct email. I didn't see the article, so I may have to go look that up. um one of the concerns was about the noise um they described it as the sound like a chainsaw or a very loud hive of bees and so obviously if you're not the one ordering the amazon you know the drone and it comes and you have you're next to someone who always is getting orders that could and they said they could hear it in their home so can you um address that about the noise level

Okay, the other thing, too, is how many, for a general neighborhood, how many times would drones be delivering something in that neighborhood a day? Because they're describing something, 100 drones a day, which is 200 flights back and forth.

Yeah, can you talk to the number of drones that are being... Yeah, what's your fleet? Yeah, fleet, yeah. There you go.

And is there a recharge? Is there downtime in between?

So you said seven to 10 minutes for flight time? Yes. So turnaround time, is that immediate? Is there a new package immediately in there or is it? a longer turnaround time flight to flight? From start of flight to start of flight?

You think the current zoning already allows it, but you want a determination, and we're probably saying, hey, maybe it doesn't. We've got UDC amendments coming out as it is, so really this is kind of a question. Do we think that this fits our expectation of what zoning is, or do we want to go through an amendment to allow it, or do we want to go through an amendment to restrict it?

I like your idea about an SUP on that, because I think that allows for us to go on that. I think, yeah, I mean, innovation, technology, absolutely for that. But I think an SUP may be a good way

go about that operationally can we pursue some sort of interim solution whether subcontractually somehow only because like the mayor said we do have a UDC update it would probably make sense to have something like this included in that but knowing that that's also multiple months away from now we may want to Try to find a way to do it sooner. Two months away.

Two months away. Are we really two months? Two seems aggressive. We might spend two months working on this.

Is it possible for us to hear how I mean, to hear the drone and the customer experience. Can we get a quick delivery? People have different perspectives.

So I did just, I googled decibel levels. And so, again, who knows. But according to what I just found, A vacuum cleaner is like 75 or 80 decibels.

A refrigerator is 55, so those are sort of like... Well, if a refrigerator is 55, and you have to recognize that 10 decibels, it's logarithmic, so 10 decibels doubles the perceived sound. Yeah, I've measured the decibels in my house, and it's louder than what I'm seeing here. A refrigerator is louder.

60-something, the example was a conversation argument.

Our ordinance is 70 to 75, depending on the situation.

And this is outdoors. From what I've seen and heard, I mean, it's not. I mean, I would encourage to go and see that.

The numbers look very promising. But yeah, I wouldn't mind witnessing.

TML is in San Antonio, but that is still two months away.

So to Jonathan's point, what would you propose we do in Enermal?

I mean, I think that it's worth continuing to pursue, allowing this to happen. Agreed. I'm not sure what the answer is on how to move quickly on something like this, though.

So you have the drones at the facility already is what I'm hearing.

Correct. Basically, easements would make more sense because you're up in the Royal Point area, the Spring Hill. Spring Hill.

Yeah. And I want to bring up something that Jonathan is saying. Air taxis are here. You're about to see air taxis start to be mobilized and tested in the next couple of months here. It's already happening in DFW. It's gonna be happening here in Austin in the next several months. We're looking at technology. Yeah, I mean, what we can do, we gotta make sure it's safe. I'll be frank with you, the biggest thing that I was glad about is the surveillance. I thought there was a camera on there, and I'll be damned if we're gonna bring something else in here with that nonsense going on. But I do think

Could we push this through an SUP process? Or would we need to amend code in order to authorize the SUP process?

If we give general direction, you all would still do your... You'd continue forward with your coordination. We signal to you that our intent is to make this happen.

They adopted a code and then we- I'm sure you all have a preferred language anyway for this type of thing, right?

So I like that idea. I like that. Move forward. Give us an opportunity for a field trip and do some more homework on this.

Don't screw this up. All right. This will bring our work session to a close. I know there are many people here. It looks like several people may be here to speak during public comment. Make sure you fill out a public comment card. We're going to take five minutes. We will reconvene at 710 for our regular meeting.

Good evening, ladies and gentlemen. Thank you for taking the time to be here with us tonight as I call to order this regular meeting of the Pflugerville City Council at a little later than I had hoped, 7.17 p.m. on this September 22nd, 2026. As our first order of business, I'd ask that you rise and join me in the pledge to the U.S. flag, followed by the pledge to the Texas flag, and if after that you would remain standing as we observe a moment of silence.

I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

I pledge allegiance to thee, Texas, one state, under God, one and indivisible. Thank you. Please take your seats. This brings us to the public comment section of our meeting. In accordance with the Texas Attorney General opinion, any public comment that is made on an item that is not on the published final agenda will only be heard by the City Council. No formal action, discussion, deliberation, or comment will be made by the City Council. Each person providing public comment will be limited to three minutes. Three people who have signed up for public comment. And if at the end there are more,

Thank you, Juliet. Yes, sir. Next on my list, I have Juanita Aguirre.

Seeing none, we'll move on to Item 4. Item 4A is the Mayor's Proclamation. I'll move to the podium for this. So this is one of my most favorite proclamations. Glad to get to make it this time. Because Pflugerville is joining communities across the nation this October 6th, 2026, to celebrate National Night Out. Now, this event highlights the importance of strong partnerships between our police department and the community. Our residents play a vital role in keeping Pflugerville safe, and their involvement in crime prevention makes a difference. National Night Out reminds us that neighborhood aw

That brings us to item number five of our agenda. That is our consent agenda. I'd ask our council members, do you have any items wishing to be pulled from the consent agenda? I'd like to pull all of them.

Except for BMA. Those two I don't want to pull. All the rest I don't want to pull.

You're legitimately saying Charlie, Delta, Edward, Fox, I don't know what G is. Alpha, yeah. G and H. all but the first two everything but every no no everything but b and h oh everything but b and a so you want a yeah c d e f g that's correct all right council anyone want to pull b or h well a couple of those i think i got finger i was going to do as well so i won't let david take all the heat on that oh let me take the heat i don't mind All right, so Trista, would you read 5B and 5H for us?

I mean, there may be some opposition to those two. I don't know. I mean, whether we do one at a time or two at a time, here we go. All right. We have one absent from the dais at the moment. That passes unanimously 6-0. That brings us to, oh my goodness, brings us to our regular agenda, item 6A.

Thank you, Trista. Figured I had to give you the opportunity since you didn't have to read much of the consent agenda. Thank you for that. And I believe, Norma, you've got this item. What would you like to tell us about it?

Thank you. Council, any questions? Move to approve. I have a motion to approve. I have a second from Cesar.

You had just said parcel 3, but what about the other parcels?

Yes. So we were able to... do one of them with negotiations with the other two are both going to require condemnation. There's no movement on one and the other one is completely non-responsive.

Well. Motion passes unanimously 6-0. Thank you, Norma. That brings us to item 6b, discussing consideration to approve a legislative strategy. We have our director of management services, Brianna Miller, who will be presenting this to us. And I understand, yeah, our subcommittee is bringing this forward, potentially?

NEW SPEAKER THANK YOU. COUNCIL QUESTIONS?

Well, first of all, I want to say I really like this. It's very well organized and clear, and I like the additions of involving the community with easy to understand that may be available elsewhere, but this way we're bringing it directly to them. Who decides what is going to be sent out on social media? What kind of level of bill is it going to be in order to start alerting?

In what way are we going to be informed of these important bills as well?

I just want to thank you for putting this together. I think as someone on the subcommittee and with Council Member Mateo and Council Member Rogers, I think we were all incredibly impressed by the plan and the detail that you all put into crafting this. I also appreciate the the nudge towards you all telling us collectively when we need to go make a trip down to the Capitol. And so I I think this is great. Super excited to see how this goes. We just keep improving on each iteration. That's an example of that.

That looks great. My main request for you when it comes to mobilization for subcommittee meetings and whatnot, just put it on my calendar. I have a habit of showing up anywhere that's on my calendar. So it makes it pretty easy.

And also the corollary to that, if it's not on my calendar, it doesn't exist.

If it's not on my calendar, I often sometimes kind of know about it. But if it's on my calendar, I show up. Any other questions, comments? actions. Move approval. I've got a motion. Hold on, David. I'm sorry. I've got a motion from Cesar and a second from Kimberly. You've got a further discussion, David?

Yeah. My only concern is how much we're going to be crawling all over the members of the legislature. I think that we need to make sure that, and this is a The social media and residential mobilization strategy is a very powerful tool. We need to be careful about how we use that. That's all I'm...

I just want to... No, certainly it needs to be factual.

Yes, and it needs to be sparingly used because it's the kind of thing...

Well, we all have been the focus of particular pressure on particular issues. And we understand how it is. The people at the legislature have a lot more of that than we do. So I'm guessing they might be irritated if we do this. You're saying that people at the legislature hear from more people than we do? Well, they do have more constituents.

That's objection non-responsive. That is not what I'm saying. I would challenge you. Yeah, now, we'll have that offline conversation. Okay, that's fine.

More meetings get posted well ahead of time.

I was like, we touch constituents a lot more.

Motion passes unanimously, 7-0. That brings us to item 6C, discuss and consider resolution establishing a legislative agenda for the 90th Texas legislative session. Brianna.

So we're not seeking the hotel conference center sales tax focus this year?

Would you like us to... That was my question.

I was just questioning because you said we're seeking alternative ways to fulfill it. Is there an alternative for that?

Move to approve. Second. With the addition in Section 4 of adding Round Rock, Hutto, Mainer, and Taylor, to the community collaboration. Our neighbors. Round Rock, Huddle, and Taylor. Round Rock, Huddle, Mainer, and Taylor. Mainer and Taylor, okay.

Austin. Elgin is fine. I'd be perfectly happy to add Elgin. Utah, Bastrop, Bee Caves.

I think the challenge I have with your amendment is that we already have CAPCOG and CAMPO listed in there that largely represents individuals in the region.

I would say we have more in common with the cities that touch us. than with the general capcom but not always yeah because we've we've been on opposite sides of uh specific legislation and legal issues with some of them as well and it's the i mean the it says you know where they are consistent with pflugerville's interests i did have a question about that statement well yeah because that statement's key

yeah well because my question was who decides when something is consistent with absolutely those interests well it'd be we do the well the council staff or the subcommittee i would say this document because this document is the legislative agenda so if we oppose something that one of our neighboring cities says they support that would not be consistent so our our direction of what is consistent with our agenda is our agenda

If there was anything of urgent care, it would be brought up to the council. But our agenda is what sets the baseline and illustrates that.

There's always room for interpretation, is my point.

So if there's something that you see, no point.

Yeah, and we might very well be on the opposite side of any one of those entities at some point for some thing. But the idea is being good neighbors.

I still haven't heard a good argument that CAPCOG and CAMPO don't already cover those places.

Well, if we're just looking at those as covering, then we don't need any of these other agencies except CAPCOG and CAMPO.

Well, no, because PFISD is not part of CAPCOG or CAMPO. Travis County ESD No. 2 is not part of CAPCOG or CAMPO. Pflugerville Chamber is not part of CAPCOG or CAMPO. Okay. And community colleges, trade schools, and other post-secondary education institutions, sorry, I was trying to read that, are not part of CAPCOG or CAMPO.

Well, I believe that our neighboring cities will have different lists of what they're trying to accomplish, their own legislative strategy or whatever the- Agenda. Agenda, then CAPCOG and CAMPO, which have specific, more specific- More general.

Yeah, but it's somewhere in the five-county region.

I don't have a great objection, but I don't also see value in the inclusion, David. I don't know. And Kim's point regarding why not Elgin?

I'd like it to limit it just to the cities that touch us.

I don't know if this is a hill I want to die on.

Well, I haven't heard a second yet, so I don't know.

Okay, now I've got a motion and a second on your amended... Sure, let's have a discussion and further discussion.

What were we going to say? More CDs? Yes. No.

I think we're pretty well-covered, and I don't think us listing cities necessarily changes the way staff would be handling any of this as it comes up. I mean, I'm kind of with the mayor.

Well, we do have some common interests with Round Rock and some of these textile projects.

Yeah, we did disagree with him on that, which is kind of .

But yeah, where interests align, I think it goes to Melody. I think your comment of how do we, where it's subjective, how do we decide if it's in alignment, that's the only reason it would bother me being there, but it doesn't feel scary. The only reason I don't have a problem with it is because it says,

I'm adding Buda, North Richland Hills, Marlin, Texas.

Oh, I mean, we are in Odessa now. Yeah, we are in Odessa now. Why not? We probably should have added that.

That brings us to item 6D, discuss and consider action regarding creation of a temporary compliance policy for qualified nonprofits that provide essential basic needs services. This was a council-raised item, I believe, Cesar and Jonathan. Do you want to discuss this one?

Yeah, Cesar and I brought this up after we were notified a few weeks ago that we had a nonprofit a food pantry that was shut down. I know that in the last couple of weekly updates, staff has provided more information about the various issues and the negotiations between the new developer of the place that they're trying to move to, their current location, et cetera. I think that despite all of that, I think that and not litigating the facts because I think we know that their current location is not zoned correctly. And I know that staff put in significant amount of effort to try to find and th

I was going to say you were about to say those, too.

So those are businesses where we, they came, they spoke up, we heard what it was. Staff certainly did their due diligence in that case as well. And so those are also for-profit companies. And we established a policy saying that, hey, the city manager has some discretion in the fees that they were owed while they were making progress towards compliance.

So, but, essentially, from what I'm hearing... Hold on, hold on, hold on. Yeah, it was fines.

So, yeah, that was fines. So this is a different situation. I think that given their lease in the current location at question ends at the end of October anyway, I think that we should allow them to continue operating. in other words, recall the stop work order, because I don't think, again, I don't think we should be in the business of shutting down people providing food to our residents. And then I think that we should establish a similar policy to what we did earlier this year and say, hey, for nonprofits that are providing essential basic services to our residents, there should be, the cit

So I'm curious how, how much exemption and how much leeway we're talking about here. I know, I mean, it's the, you know, fire marshal walks in and they don't qualify into the fire code, they're gonna shut them down right away. So What are we talking about exempting for how long? We're looking at health and safety regulations. Are we looking about building material regulations? What are we looking to show some additional flexibility at?

I was specifically thinking that there's basically a carve out for public health and life safety, to your point. Other things, so zoning, permitting, those types of things are in my mind something that we could be temporarily flexible with. I didn't propose a particular time frame. What I was thinking was that a particular organization, if they submit a plan with dates that make sense and that the city can agree to, then that's probably a reasonable hurdle. Open to other ideas as well, of course, but that's kind of where my brain was.

Okay, so I want to make sure I heard you right. You're talking about authorizing the city manager to create temporary exemptions for zoning and building materials? I'm sorry, you said something else, but I didn't catch it all.

I said permitting, generally. Permitting. But not life safety. But not life safety, right.

NOT HEALTH OR LIFE SAFETY. I SAID, YES, HEALTH SAFETY.

AND BY LIFE SAFETY, MEANING? THAT'D BE, TO COUNCILMAN ROTTER'S POINT, FIRE CODE, BASICALLY.

WELL, I DEFINITELY WANT TO MAKE SURE THAT ORGANIZATIONS THAT ARE PROVIDING CRITICAL SERVICES ARE ALLOWED TO CONTINUE TO OPERATE SAFELY. SO I JUST DON'T KNOW ALL THE INS AND OUTS OF what's the best way to do it, to address the situation, but be mindful of opening the door?

So I want to, honestly, and this is my challenge with the proposal. that any accommodation for one is an imposition on another. I'm coming. And this is the challenge I have. I think it was a year ago this week that I got a message saying, hey, how can we get a variance? I said, don't. don't upset your neighbors. Because anything we do is going to be complaint driven. It's largely going to be complaint driven. So in this scenario, if we went through and had to shut someone down for operating a business in an area they weren't zoned, it wasn't because we said they needed to pull a permit. It's b

i mean there's and obviously this this feels like a very vital service to our community it certainly is and i guess part of what part of what bothers me about this particular situation is that to your point the organization and city staff have been working together for months now on this um i know how long is long enough correct on the other hand they're gone by october 31st anyway So in that scenario, right, we literally are talking about an extra 30 days, right, or 45 days.

Well, from what I've been seeing, it seems as though there's operations occurring at other locations already. So I also want to make sure if this is still necessary and relevant or if other solutions have already been established. Well, I saw that. They're posting that on social media and everything.

And it's kind of to my point is they have been trying to do what's right by their neighbors.

So, what I was going to say is this, is that, I mean, yeah, I'm not going to lie, I'm biased because of who's involved. Frank, I'm just telling you that, and what's being conducted. How, you know, and we have worked with our entities, how does this, but how does this play out for when it's not Stacey and other folks. It's other folks who are conducting and doing the work. How does that play out and how does that look? So James, can you walk me through that, that if we were going to do something like this, and you heard Kim say, yeah, I'm coming.

That's true. Maybe that's the ask. We open Food for All back up and we say, hey, we'd love to consider a potential policy.

That's what I was going to say. So what would this look like, James?

Wait, wait, wait. You said disposed or distributed?

For what, more than one day on trash day?

So I think that's part of where in this particular scenario, Again, I'm aware of efforts to help that. And I've even heard from neighbors, clearly not the ones that complained, that said, hey, we have noticed less traffic because they're operating fewer days and fewer hours on those days. And so my understanding is that, again, it's a good faith effort, for lack of a better term, is what I'm what I'm trying to describe, right? There was conversations with their new landlord, there's conversations with the organization, conversations with the neighbor, conversations with the fire marshal, and t

So, Mayor, can we enter exec session to seek legal advice on item 6D?

All right. The time is 8.13. We are adjourning to executive session.

All right, the time is 8.30. We have returned from executive session, and no action was taken. items at this time I will move to item 6e 6e is to discuss and consider action regarding building height restrictions applicable buildings including places of worship I asked for this to be on the agenda due to an item that was also in front of the Board of Adjustment they received a variance there so I don't believe this is necessarily relevant to talk about.

Okay. If the variance has already been granted. It's already been granted.

The variance was granted. Great. All right. We'll talk about that even. That brings us to Item 6F. I'm going to... Do we need executive session or no? Let's open this in open session discussing and consider action regarding the appointment, employment, evaluation, reassignment, and duties of city manager pursuant to Section 551.074 of the Texas Government Code. As previously, we've held sessions related to the goals and objectives for Mr. Hartshorn's employment. I believe we've got an item with those written down. Do we have any questions, concerns? I would like to adopt the goals and objectiv

Okay. I've got a motion and a second to adopt the goals and objectives for Mr. Hartshorn's performance. Any further discussion?

You know, you can't just call the question. You know, you have to move. You're going to make the vote on what we have to vote.

So that motion passes. That has to be voted on. Unanimously. All right, 6G. That brings us to 6G, discussing consideration regarding council member information access policy update. Any questions on this item? Sure, let's get a copy.

I appreciate that I think there's some good improvements in this that will allow for better discourse and questioning and sort of further refine the lessons we've learned over the last six, nine months now, maybe longer than that, under the policy.

pretty happy with it with the next turn of the crank this is a good evolution yeah I agree I have some concerns about a limit set on for one hour without considering the complexity or length of each agenda.

Oh, I wonder if we should say out loud what we're talking about. So basically this, sorry, no one else. Knows what this is doing, yeah. Right, we've had the document, the public hasn't. So basically the proposed, yeah, actually James, do you want to just give us the 30 seconds?

And that is a weekly allocation, not an agenda-based allocation. We've got three weeks. It's a fifth Tuesday coming up next week. So we've got three weeks between this and the next council meeting. So it's three times the time.

We get the agenda and the packet days before the meeting.

Mm-hmm. Yeah, I mean, it's five days. We get it at the end of Wednesday.

And this is saying we have until the Monday of the meeting, basically, to submit questions. So it's not necessarily changing our time frame. If anything, it's reducing the time that we have.

your ability to process the information, to evaluate it. And so free vote access matters. And so my concern is there could be questions on the agenda that are document or existing information questions that are not, you know, go and look at this and evaluate this, but, you know, where is this information or how, you know, like a question about it.

Yes, and I appreciate the implementation and the last iteration of this, of having public information document requests go through a different route, and I think that's great. However, that is a 10 business day turnaround. Up to, exactly. But if you have an agenda question, and we have jobs and a family, so your time is limited on when you can read up to 1,000 page agenda packet.

This one was short. It was less than 300 pages, but there's been times with 1,000 pages, 1,200 pages. That is a lot. I mean, you're not reading necessarily every single page, but the amount of information to read and digest can vary from agenda to agenda. Some questions you might have on an agenda might just be factual informational questions that could apply to a public information, but now it's like, okay, now we have to put those into two different emails and send one to the city secretary and we may or may not get it before the agenda versus having it. So like, because you need to have, ac

We chose this job. I mean, the voters chose us, but I was smart enough to get elected, but I was dumb enough to run for office. So yeah, we chose this job. We have a responsibility to seek out that information. We have a responsibility to learn. We have a responsibility to do as much as we can. uh and if we don't have enough information when an item comes up on the agenda we can we can seek to understand at that point in time or if four of us agree that there's not enough information to make that decision then we postpone which has happened now and and it has happened it's happened

Rarely, but often. And I want to be clear because that's the thing. If we have... Once a month.

Oh, I don't know. It might be months a month.

Regularly. Yeah, regularly. How about regularly? But if we... We need to recognize that there needs to be enough information for a majority to come to a conclusion. And if there is not enough information for a majority to come to a conclusion, then it needs to be postponed. And if one or two of us think that way, then they need to convince the rest of us that that is the scenario.

But sometimes you need information in order to actually have a convincing argument.

So, Council Member Ryan, I want to... You know I...

Yes? If you have questions and you're unsure about information and you don't have that information, how can you convince someone?

If you don't have that information, how can you know that you don't have that information? So, here's the question.

Here's the question. Should I wear a jacket? Well, in order to know the answer to that question, I need to know what's the temperature outside. if I'm told, well, we'll tell you what the temperature is next week. But you have to make the decision about whether or not to put a jacket on right now.

So this is where, sorry, I want to take just a second here. I wanted to talk about my own experience with the current policy and the proposed new one. Sure. And Councilmember Ryan, you know I love like 80% of your questions, right? At least 20. I'm just giving myself some wiggle room.

We do, and that's great. But what I wanted to add to the conversation, though, is I think what you probably don't realize, and I don't know if other people on the council feel similarly, is like I don't submit all the questions that I really want to ask because I'm thinking about how much time staff is working on questions that I know someone else has submitted. And so what I like about this new plan is that we're kind of making it more equitable. Like I have to be more choosy about what I'm going to ask, but I know I've got an hour. And if I don't have a question about the agenda, I'm going t

And we've had that conversation. I think Kim brought it up. six ways from Sunday about We feel concerned about stepping other people's toes because we're like, oh crap. Well, they're gonna get this amount of questions What's gonna happen from there? Well, I think two things that to your point that were very important that James said James said if there's anything Necessary that for you to make a decision on something. He's gonna work with you regarding that additionally speaking I think it's important about I mean so let me tell you that this whole packet thing started with me when I first got

Well, we only used to be getting it Wednesday when the law changed.

We were getting a packet posted on Wednesdays instead of Fridays.

It was the law change, but we got an agenda.

That's the law for the agenda, not the packet.

I'd get a preview and I would break it down. When it's the 1,200 ones, 1,200 page ones, it's like, okay, 300 pages here, 300 pages there, let me go ahead and get that organized. I'm not saying it's easy. I understand. If you're sure with that, that's fine. I'm comfortable because I do feel like he said already, if there's something that you need specifically to answer to make a decision, just like you said jacket, I was thinking, well, what about precipitation? You might need a jacket for that. That's another story. But to your point, but your own example, is already an example of hey these ar

INFORMATION OR FACTUAL QUESTIONS ABOUT WHERE IS THE BID SUMMARY? WHY WAS THIS, YOU KNOW, ORGANIZATION CHOSEN? YOU KNOW, LIKE SOME OF THAT INFORMATION IS NOT IN THE SUMMARY. SOMETIMES IT IS, SOMETIMES IT ISN'T. SO THOSE ARE SOME OF THE QUESTIONS. SO DOES THAT TAKE UP MY HOUR?

I THINK WE COULD AGREE TO THINGS THAT WE WANT TO SEE CHANGE IN THE TEMPLATE. I think they're pretty good at that.

I'm just giving that as an example. That was one of my questions this time. We're doing the things.

answer questions of their city council and to provide information is Round Rock. They have a whole briefing work session every Tuesday morning for an hour and a half where all the council members come and they have their questions and they have a briefing packet with all of the staff there and then they get their questions out to the staff and then the staff has from that tuesday morning until their meeting on thursday so there are other ways to handle these things and that's an hour and a half meeting and then everyone is hearing all the questions at the same time so um there are other ways t

YEAH, BUT THAT GOES, THAT HAS TO BE SUBMITTED, SO YOU SAID, LIKE, WHICH ONES ARE DOCUMENT, WHICH ONES ARE QUESTIONS, AND THIS ONE HAS TO BE SUBMITTED THIS WAY, THIS ONE HAS TO BE SUBMITTED THAT WAY. I MEAN, THAT'S FINE, IT'S JUST A LOT OF

you know there's only two paths an existing document goes to the city secretary other things go through that allocation process it's just those two streams well one it may not be i think i think you're asking for an option well i think you're looking for an option that is an exemption from from the hour that's what you're asking for well i want to define what is what's qualified within the hour

I was going to say, I think that staff has done a pretty good job of listening to you regarding things that they want adapted. Like what you just pointed out regarding that, like this is what I want in there. I mean, I think they're adapting for that as well. I would think that whenever you're asking, what we're talking about when you ask these questions, they're more substantive in the nature than some of these other aspects too.

And let me piggyback on that and what James said earlier. I do appreciate that the the change in the presentations from staff. I see that they are incorporating the answers to the frequently asked questions so that they come up, they make their presentation, and we don't have any questions because they heard the questions we were going to ask and they answered them before we asked them. And I find that very, very helpful and very impressive. We notice.

I mean, in a few moments, we will have item 5E that was pulled from the consent agenda. In the agenda review, I can tell you, we said, well, make sure we have a map for that. I mean, it still got pulled, so we'll see what happened there, but we made sure we had the map. We made sure we had the frequently asked requests represented in the package.

And I got a second. Quick further discussion?

So the other, one of, so two other items. One is there was a policy in there that says if Monday is a city holiday, that basically you won't get your questions answered that day. I mean, for that agenda. So my, because there wouldn't be time to answer it and you'd get your answers by Thursday. So my concern is why don't we just adjust the due date to Friday at 8 a.m. so there's still one business day plus the day of the meeting to Friday. to answer agenda questions.

I'd rather have Monday off and not have those.

Okay, I was not anticipating that answer. Okay, go ahead.

I'd actually like to enjoy my holiday. And then my other question. I know, sometimes. My other question is about where it said unanswered questions. I just think they should just roll over to the next week and not just be dropped off the list.

So I'm gonna disagree with you on that one because you're gonna have different questions. You're gonna have those same questions and then you're probably gonna add to that list and you're gonna have to prioritize. I can't assume that everything you submitted two weeks ago floats to the top of the list and the new ones go to the bottom because you probably want some of those new ones answered more quickly than the others. So I think you really need to submit a prioritized list.

each week yeah I think we all we all need to do that because if it's yeah maybe it rolls over but I don't know what your priority is I think that's right I mean there is a difference between an agenda week and a non-agenda week and so like I with the information request going through public information the amount of questions I have on a non-agenda week are very minimal and is related to something maybe that came up in the community So my questions are generally about the agenda because getting the information is important to be informed for a vote. And I mean, I had very few questions this we

But didn't, like, everything get pulled anyway? And we got you a response today.

I saw some follow-up questions on the response.

Prioritize. So I believe we've got a... So we had a motion in a second. I'm going to ask it. It sounded like we had a friendly amendment for... FRIDAYS. IT'S OKAY. YOU HAVE EXTRA QUESTIONS. SO PUSHING THE DEADLINES UP INSTEAD OF PUSHING THE DELIVERY BACK. OKAY. WILL YOU ACCEPT THAT? ABSOLUTELY. KIM? YES. ALL RIGHT. SO I DO HAVE A MOTION AND A SECOND. ANY FURTHER DISCUSSION? NOPE.

GOOD DISCUSSION, Y'ALL. GOOD COMPROMISE, JAMES. Alright, motion passes 6-1.

Wow. You and I didn't vote the same way for a while.

Why is Melody at the bottom instead of David?

Mark this down on your calendar. That brings us to...

I'm assuming you want to go to pulled items.

So I'm going to go to the consent agenda items pulled from the consent agenda this time before we move into our executive session of items.

Yes, so item 5A is an ordinance on second reading with the caption reading, an ordinance authorizing the lease of city property to be located at 605 East Main Street, Suite 101, Pflugerville, Texas to be located in the new city hall with two brews LLC providing cumulative repealer and severability clauses and establishing an effective date. I was really disappointed though, by the way, when I saw the address for City Hall, I really wanted that to be 292. to reflect our previous mayor's population sign. Is it 292? Anyway, so David, you pulled this. I assume you're looking for a record vote.

I don't know what you guys are talking about.

The population sign was Victor's. All right, I'd be looking for, so David's looking for a record vote. Would you like to make a motion? Second. Motion from David, a second from David. Was it Caesar or Jonathan, either way?

Motion passes 5-2. That takes us to item 5C, agreement with Fonroche. Fonrock? think lighting for purchase of solar lighting for gilliland creek park heritage park and the gilliland creek trail within pfluger park in the amount of 113 thousand eighty three dollars uh david uh are you looking for a record vote or do you have a specific question i have a specific question i just want to know which budget this is coming out of is it coming out of uh maintenance or is it coming out of parks and rec

This is 5c 5c Oh, yeah, that's a that's yet another option Where it might be coming from Hello, Mayor and Council.

Not Fon Rock? No. Fon Roche. There's a lot of ways you can do it. I mean, so it's either French or Spanish. We picked one together.

And I've seen a couple of these go up already, and they're nice. You have one at Heather Wild at the underpass.

Yeah, this is the Heather Wild underpass there. Are these on a pole?

I couldn't really tell from them. Yes, yes. They're not on ground level.

That works. I was going to say, at some point, we probably...

I mean, I was going to go German and just go on wrong. I've got a motion and a second and a third to approve.

Whenever we get a chance, we'll probably need to talk about power at the Gilling Pavilion.

I'm sorry, the second. Give it to Rudy. Yeah. Motion passes unanimously. That brings us to item 5D. 5D is a short-form contract with Del Sol Group LLC for three years in the amount of $3,490,814 for janitorial services associated with the current and upcoming city facilities. David.

And how does this compare to the previous year's contract for similar services?

More or less, like a 3% increase, 2% decrease, what do you mean by that?

Let me ask you this, so last year's budget, we just, oh I'm sorry, the budget that closes out in a few days, and then last year's budget, roughly the same annual price, or same on a per square foot basis?

Can you do that math for me? Because I'm looking at it. Oh, this is three years.

Yeah, it's a three-year contract, so that's a fair amount. So 975 in the first year.

Is there an escalator in there, or are we paying them the same amount each year? It's a fixed cost contract? It's fixed. It's the same price each year for three years?

So about 1.2. So it'll be about 800,000 the first year and about 1.2 the second and third year? David, it's on screen.

No. They're not anticipating any increase in labor or chemicals or tools or equipment?

I'm sure they are, but it's a three-year contract. Yes. I would imagine it's built into their bid.

My concern was when I did the proration of $187,000 a year to $121,000 square feet, and then applied that to the 500,000 square feet. The equivalent is about $500,000. But this contract is for a million. So that's a huge price increase.

In the email I was given, I mean, obviously it didn't include the Monarch, but it did include the Recreation Center.

Yes. The current one. Yeah, the current one.

But the square foot of $500,000 includes the Monarch. So on a square foot basis, the equivalent would be $500,000 based on our current... Did we get multiple bids?

Yes. Was this the lowest bid or was this the most qualified?

So do the offices need to be cleaned five to six times a week?

No. See, this is why we haven't really asked too many questions. Because she asks questions the rest of us don't even know exist. I think it is here. It is in the summary?

I actually read through some of the scope in there too because you outlined for Justice Center, right, has quarters and daily. And like you said, PAWS has biohazard.

So I think that's a key part. I mean, and that's why I was confused by the way David said that always ask questions we don't understand that's it's it's apples it's not an apples to apples comparison right and that's and that's the rationale now um now if you disagree with the scope then yeah that's then we can have that conversation i mean yeah so well you can make a comparison you could say okay here's what we spend this year here's what we spend on chemicals but i mean to understand to get it to be more apples to apples

When you say it's more or less aligned, that's the calculation that makes it more or less aligned.

look when you when you combine it for the total year both of them can i ask will we be allocating the monarch cleaning uh contract to the monarch enterprise fund that's exactly yes yes what about the consumables how will that be allocated will it be 50 50 between the monarch and the and the general that's broken out separately as well so that's going to be that'll be allocated partly to the monarch enterprise yes sir yes sir okay All right, I think you answered all my questions.

Got a motion from David, a second from Kimberly.

Motion passes unanimously. We'll try to give you more entertaining questions next time.

Appreciate you being here. That brings us to item 5E. 5E is a standard capital improvement project construction agreement with Patent Construction LLC in the amount of $744,438 for construction of trails associated with the annual trail improvements. David, you pulled this one?

Yeah, just again, I want to compare this to last year's expense. Compare to last year. Shane's like, that's not me, that's the other guy.

Okay, so these are more complicated projects, but they are fewer miles, but each one of them requires more engineering.

And we previously approved this. That's all I needed to know. Thank you.

Motion approved. Second. I have a motion and a second. Any further discussion?

Yeah, just like Jonathan said, we proved it before.

That's why it's on consent. Oh, Caesar's done with us. David, how do you feel about that motion you made? I'm sorry, oh.

Was that my motion? It was. I guess I should be for that.

Motion passes unanimously 6-1, or excuse me, 6-0. That brings us to item, where are we on? Are we on 5F?

5F is a professional services agreement with Tetra Tech Inc. in the amount of $596,200.

provide professional engineering services associated with the schultz lane safety improvement project david i know this has been a long time coming what uh what questions do you have i had a question well david david pulled it right i pulled it but i only pulled it because melody had a question and he was pulling all this other stuff though why not i figured i'd pull everything

so um i did send this question in advance and we got we got an answer or got some information so thank you james um but it didn't address my entire question and so when i went to the cip for this project um to look at the budget and to look at the scope it said that this was a three-layer section and two pieces from A.W. Grimes to Faber and then from Faber to Monica. And the budget for both of those sections um appears to be 650 000. now in this contract and the map which I appreciate it's only one section from AW Grimes to favor so now it looks like the product we're paying the almost the ful

So our CIP project does include it from AW Grimes all the way to Monica, which is the The city limits is what it's described here. But the actual contract just says, AW Grimes to favor, and the map only says AW Grimes to favor. So that was my...

That looks like it's all the way. Sorry about that. Am I looking at a different map than you are, Melody?

There we go. Oh, there. That's not the map.

So the confusion is also that Google Maps is different than GIS data.

This is actually GIS and this is more accurate than Google Maps.

So because I'm looking at the map in the packet and it says to favor and the map only goes to favor. Right over there. So do we have a new contract? that says we're doing the whole?

Yeah, that's what she was saying. Okay, I'm sorry, I didn't see that. Yeah, no, that's what she was saying, essentially, and she didn't want to call them out, whoever the developer, I hope we make a list, because the developer's failing to do so, this is why.

But is the scope of this contact with the engineer? The engineer will include the entire city section. So then we need a, so the contract in the packet is not accurate for the scope.

the map in the past year you know with the in scope a it says a favor yeah is it the map and the scope of work on paragraph uh what numbers there are two uh under the the first paragraph under scope of work on the uh hvj associates september 3rd 2026 letter uh says that they're the building from aw grimes to faber lane That's it.

And then the scope of services on paper 176 also says Faber Lane only.

I feel uncomfortable that the contract we have says to favor, the map in the packet shows to favor. This is a different map.

Yeah. So I... No, I think the easy way to handle this is that Mike, can we make sure that we have the contract revised and the applicable exhibit reflective of what we're doing here and we're voting on?

Let's move to postpone this item until the next meeting.

Can we move to approve contingent on the contracting update?

Can we clarify that the engineering firm actually scoped it? I mean, they put this in there, so it could be a different cost.

Is there a representative from the firm here this evening? no it's not okay so i guess where where i'm getting confused and i want to make sure that we are oh where's the uh where's the actual language on this one Too many things in front of me. What I want to make sure is that we're talking about the same contract for the same usage. So our agreement here is with Tetra Tech. I'm looking at the HBJ contract that says A.W. Grimes to favor. I want to make sure I'm looking at the SAM contract. that says A.W. Grimes to favor. So I'm trying to understand. They've got different subs. There are diffe

Exhibit A. Exhibit A. A TECHTRA tech contract. It's the page right after their signature. and is referred to in the Tetra Tech contract. It says exhibit A, scope of services. Go to scope of services. It says Schultz from A.W. Grimes to Faber. So we need to be very clear about whether this, what the distance is and the limits.

Yeah. And can you remind me the length of the project?

So my suggestion to Councilmember Rogers' point is that there's not a deadline. Is there anything intimate?

When does this contract, this offer expire? Are we risking if we postpone three weeks?

We're not risking anything. I apologize. It's all right.

No worries. See? Regularly. The green portion is the city limits. So it's AW Grimes to Faber, and then the purple line is the city limits to Monica.

No, the purple line there is the county line. So part of this...

So what we've got here, we've got a little section in Williamson, and then south of that, that section where there's only green on one side is in Travis County. And then the spot below that where it's green on both sides is the city limit. So it sounds like the agreement we have in front of us is only the city limits portion. So that may be... relevant that may be accurate and the county's doing their own thing or not participating and we would only be doing the city limits portion because i don't think we want to pay for the full county portion but we need to we need to let this uh go to a me

Well, Faber is in the green on both sides.

So you see where the green ends right there? Yeah. This is Pflugerville. And then right there. That's Travis County.

No, I'm just saying where Faber and Monica is. No, Faber is below. This is how I learned my number work. Right there. There you go. That's Faber right there. Because that goes into two neighborhoods. That's Faber. Right. Monica goes all the way up to the. Keep going all the way up there right there. I don't know because bouncing off the TV don't wear ceiling

So yeah, we need clarity. We need clarity. That brings us to item 5G.

Wait, wait, wait. Did we vote to postpone this to next month? Because I heard we vote on those things periodically.

Oh, that was funny. Stop. Keep going. Keep going.

That was funny. I haven't heard a motion to approve. How's that? So we'll move forward for lack of action.

A motion to postpone this three weeks. And I thought Rudy seconded that. Did we have a motion to second? Yeah, I can second.

Make it official. Apparently David moved to postpone for three weeks and Rudy seconded.

He just wants to publish that slide somewhere.

Right there. That brings us to item 5G. 5G is an interlocal agreement between the city of Pflugerville and the city of Hearst for... comparative governmental purchasing and authorizing the use of the City of Hearst contract for high density mineral bond seal service, HA5, in an amount not to exceed $670,000. This is our annual road maintenance ceiling that make sure we get, I think they claim, up to five additional years of usage out of the roadway. David, you had questions?

Yeah, David, I have a problem with you picking on an HEB city, so go ahead.

Well, those of us who have lived in the Metroplex know where Hearst is. Yeah, HEB.

Most people have no idea where Hearst is. Hearst, Euless, Bedford. Yeah. It's on the way to Arlington. It's on the way to Arlington. How dare you? Kennedale. I'm just curious why Hearst. That's the only question I have. Because they have the best price? Hurst? It's a great city. Hey, Hurst, Texas could do well for itself.

They're just like on the other side of the street.

I don't know if someone would like to explain contracting. I've got a motion from Jonathan and a second from Kimberly. Okay.

I mean if we're calling it I'd like to understand how how do we get access to pricing from other cities I love this idea I just I didn't know how it worked right so I've seen it in I've seen it in our own country we've done before where we have offered our pricing to other communities mayor would you say it actually happens regularly on occasion Oh rarely rarely

i know we've had it in our contracts before and we've had to approve other people using our contracts yeah yeah so please tell us uh why we went this way the great city of hearst sure so good evening mayor council for the record matt rector your director of engineering um so this

Okay. Do we get access to Northeast Mall too while we're at it? I can call them. Is it still open? You guys are a bunch of haters. All right. There's a question before you, council members. I got a Dallas Cowboys store. Good job. I have a Dallas Cowboys store at Hearst. Yeah, Northeast Mall.

Because you got North Richland Hills right here, and then you got Hearst, and then you got that Northeast Mall. Motion passes unanimously.

Thank you very much. I believe that is the end of our consent agenda. Wait, we're not done? We're not done. Oh, Lord. We're not done. We had items in the work session that we didn't get to. Those are repeated on the agenda, so I'm going to call... Wait, what did we do?

6H. 6H, 6I, 6J, and 6K. 6H is an executive session item consultation with legal counsel pursuant to Section 551.071 of the Texas Government Code regarding SH45LP, the city of Pflugerville, cause number D1GN25008952 in the Core 55th Judicial District. County of Travis County, Texas. Item 6i is executive session deliberation regarding real property and economic development negotiations pursuant to section 551.072 and 551.087 of the Texas Government Code related to Project Mud Tower. Item 6j is deliberations regarding economic development pursuant to section 551.087 of the Texas Government Code o

Motion to approve 6K as presented, pending review by our city attorney. Second.

Refresh. Didn't work for the refresh. Locked it. There we go. You're right. No, you're right.

He's gone. He's gone. He's gone. Councilmember Ruiz. Yes. Councilmember Rogers. Yes. Councilmember Mateer. Amen. Councilmember Ryan.

It only counts if you say yes. It's in the charter. I called Mayor Pro Tem. I said yes. Yes, Rudy. Oh my gosh. I guess yes.

All right. That being the final item on our agenda, seeing no other business remaining, it is 1025. We are adjourned.