City Council - Regular Meeting

Hey, everyone. Welcome to the work session. We'll be talking about our DEI work. And I'm so glad that we're going to be hearing from Eunice and Simone. Glad to see you here. And I'll turn it over to Robbie, who I think is going to turn it over to Eunice.

That can. I brought it in and I dropped it.

Thank you so much, Eunice. I appreciate the briefing. And thank you for stepping in for Marcus. Do we have any questions? Councillor Anne-Marie? And then Councillor Sogato, you'll go after Councillor Embry.

Thank you for the presentation. I wanted to ask about the survey. How often is it done or has it been done?

Is it like? Like can you look at organization or?

Okay, all right. And then could I get a copy of that? I'm assuming it's anonymous, obviously, but just from a,

OK. And then so Just kind of continue that. Four years is a long time. Why is it four years?

The place I worked before, we do one every year. And it's a lot more people also. And the results come out in about two weeks or so. So, yeah. And then you can change fast. So I would suggest...

Thank you. Appreciate it. Are there any other questions? Councillor Sinclair?

Thank you so much for the presentation. This is wonderful. In going back and looking at the chart that broke down the community-based organizations and then the ice impacts to rental assistance programs, Yeah, thank you so much. In this one, it says 10 organizations. I've been thinking a lot about, specifically, there's a couple of downtown grassroots organizations that are nonprofits, the Westside Career Resource Center and then the Hillsborough Farmers Market. I'm wondering if there's an opportunity to further build relationships with those two organizations to feel more a part of the city a

That would be wonderful for council to have the opportunity to look that over. Because I know there's still room for the community to further understand how to access in the time of emergency when things happen within our community. Because I feel like we started out so good in in communicating what the funding is, what it's used for. And then when it got to the community-based organizations, there was a breakdown of how the community is able to gain accessibility to those resources and how they qualify. And I just think there's a little bit of work we can do in that area. But thank you for al

Any other questions? OK, I have a few. So you mentioned the Equity Leadership Council, and you said it's made up of people from each department. And then you said the council is two to three people. And I think you, were you meaning two to three people from each department? Yeah, from each department. And how big is the council about? If we have two to three, we're probably close to like 30-ish. Okay, thank you. I want to say thanks for the work that you've done around the iSpeak. I've gotten some great feedback where people feel that they could come and- Awesome. And- either online or in pers

Okay. And you did say ARPA. I apologize. So in addition to these funds, we also put out $750,000. Is that right? To community-based organizations to help them respond and to help people respond to the ice impacts. Is that correct?

Okay, thanks. Because I thought it was separate, and it sounds like maybe it's the $200,000 is a part of it. But do we know of any other city that's provided that much funding?

That's fair. I was just wondering how the other municipalities stacked up and how they were responding as well. I've heard varying opinions. levels of, not donations, but investment that they've made. So, okay. And then we do have some time, so I would love to hear a toolkit story. You said you had a toolkit story, several of them, and I'd love to hear.

Sorry, I'm hitting the wrong button. We're good.

Thank you so much for that story. And it wasn't a setup, but I actually did bike Hillsboro with my family. And I saw that. I witnessed that. I heard it. It was incredible. And so that's a testament to the inclusion piece of it. So thank you very much for sharing that.

Robbie, if you'd like to share a story, go ahead. Story time.

Thanks, Robbie. I appreciate that. It reminds me of the saying, if you want to go fast, go alone. And if you want to go far, go together. So thank you. Thank you so much for the briefing. We really appreciate it. Did you have anything else?

Let's give Eunice a hand, right? And Marcus. Shout out to Marcus. Excellent. Thank you so much. It's 643. We'll convene in the auditorium for a council meeting at 7. Thanks so much. And welcome to the September 15th, 2026 City Council meeting. Thank you for joining us this evening. For translation services, please use the QR code on the poster on the left hand side of the room or on the front page of the agenda. Before we get started, I want to begin by setting an expectation for everyone. We will not tolerate disruptions that preclude the council from being able to conduct its business and to

I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Thank you. I will move to item two, presentations and appointments. Our first presentation will be provided by Beth Grazer regarding the Hillsborough School District 2026 bond. Welcome Beth. We also have Katie Ryan and we'll join Beth and also Erica Lopez. Welcome from the school board. Make sure you hit that button in the center of the console. There you go, you are live now. There you go.

Great. Thank you, Beth. Thank you. Do we have any questions for Beth, who is in charge of comms? And then we also have Board Chair Katie Ryan and Board Member Erica Lopez. So, what? Did I mess up? Former board member. I'm sorry, Erica. I thought you were still serving. But you are still serving because you're right here. So, thank you. Okay. Councillor Embry.

Thank you. Thank you, Ed. I love the dashboard. I played with it for a bit. I liked it. So has the 2017 bond, that has expired?

And then I was wondering, you talked about the SIP properties coming on the property tax roll. So I'm assuming that's something that you're working with the city finance as well to know when that would happen? Because the SIP programs are, the SIP and the enterprise zone, they do have a cadence.

Okay, very good. And so has that been taken into account for this bond?

Very cool. And then I had some other questions, which I was just curious.

Oh, OK. Yeah, I was curious about the five-year, how that is calculated. And do we know how many students never graduate? I mean, is that something that?

Councillor Harris, then Councillor Sinclair.

Thank you, Mayor. Beth, thank you so much for the presentation. Of course. The details were great. And as you say here on the presentation, information is the campaign's best friend. That's accurate. The question I have is I've heard numerous inquiries from residents concerned about the budget aspect under safety and security and strengthening that. And the question I've heard repeatedly is the $10 million budget on cameras. residents want to understand is that associated with um automatic automated license plate readers um as well or ai power cameras and so that is a question that i've heard

Yeah, so Beth, thank you so much. What I hear you saying is absolutely no. Absolutely no. There's no AI cameras associated with the safety and security of this budget. That's right. Thank you so much. Of course.

Okay, I have a couple questions. Of course. First of all, thank you for the briefing. Yes. I appreciate it. And this one's for Board Chair Ryan. So we've heard that we have the school bond coming up in November. And many people in Hillsboro have kids that have gone to school in Hillsboro or they are in school. How would somebody help the bond?

Thank you. Thank you. I have found, Erica, did you want to say something?

Okay, and could you please repeat the website? It's yes?

Yesforhillsboroughschools.com and at that website you can sign up to volunteer, you can donate, and then you can also go to the canvassing, get information about the canvassing event on September 26th at South Meadows. Yes. And what time is that canvassing event? Do we have that? 10 AM. 10 AM, September 26th. Okay, thank you. And then I have seen in the past in other locations where when voting yes for a bond or no for a bond, it can be quite confusing. Yes means you don't want the bond or no means you do, right? And so I just want to be clear when we see it on our ballots, if we did want to s

Thank you for your briefing. Do we have any questions?

Thanks for your presentation. I have a few questions. The first one, on social media, the Miranda rights. I guess I want to know if there were two officers there and this was being filmed, why the other officer didn't ask for the officer to slow down and read the Miranda rights correctly? That's one question I have. The other question is, when you arrest people and you bring them into jail, and you've mentioned how much space you have. If people are high and they come into jail, do they go into segregation?

I would appreciate it because it's filmed.

Do they go into segregation? Do you put them in the hole? Do you separate them from the rest of the population?

okay they would have to exhibit behaviors requiring them to go into segregation that's correct the license plate readers you mentioned those and i'm curious about those as well as about the flock cameras and if you use them to assist ice we have a lot of community members here who are concerned about that the presence of flock and the concern about the license plate readers and i didn't go to the county fair people went to the county fair and they said there were flock cameras at the entrance so You use them, they're fixed, I'm assuming, around the city, and some that you use as a mobile unit.

Okay. And then I got, and these aren't questions that are all coming from me. These are some questions that are coming from some community members. Okay. This next one is, where does PES web go? What is that? And who has access to that?

Thank you. And then my last question is a report on the news that showed public defenders could not have access to the people who they were representing, and that was for, sometimes you have a lack of staffing, right? So how did that issue get resolved?

Okay, I lied. I have one more. So... I just lost my train of thought. I'll wait and see if it comes back to me.

Okay. Councillor Anvery and then Councillor Sinclair.

Thank you. Thank you for the presentation. I had a couple questions. One was just curious. Does your drone fly, can it fly in your airports? Because mine can't.

I know you don't have the information right now, but could you find out what agreements you have with with FLOC or with others as to what are the restrictions that they have in sharing with third parties. And if you have them, and if not, then are you looking into getting those agreements in place? So that would be very helpful. And I know some of these questions were sent to you. So I wanted to ask you about ICE activity. Are you seeing an increase recently? And how do you track that? Do you have like a separate code maybe? And we did, the Hillsborough Police Department, they have a pretty co

Can we please be quiet while they're testifying? Okay, thank you.

Mayor, this is an issue affecting my community, the Latino community.

It's affecting the entire community and I ask people to be quiet while people are testifying.

I'm going to ask you not to interrupt me so that I can also say something to you. It's respectful of my community, and if my community is going to respond, I don't appreciate you telling them how they can respond and how they can feel about it. It's not up to you. They have to be respectful, and I believe that they have been respectful and been following your rules. I don't think that you get to tell them how to feel and how to express what they feel.

So actually, I can't hear when people are laughing. And so I don't think that is respectful. If this is affecting, it is affecting everybody. It's affecting me. I'm brown. My kid goes on public transport. It affects me. When people are laughing, I can't hear, right? And if your response is laughter, that is disrespectful, that is not following the rules, and I can't hear what testimony is being given. So I would count that as two. And like that, I don't understand how that is respectful, how that is, if you are wanting us to be serious and do serious work, then you need to reciprocate, right?

I want to say that as long as there's not a rule that says that people can't laugh.

I don't think that we can expect them. There is a rule, Councillor, that says... About laughing? No, there's a rule that if they're disruptive and if I can't hear them, then that is being disruptive.

I don't believe that they're just laughing to laugh.

Okay. Councillor Sinclair and then Councillor Salgado.

Thank you, Mayor. Deputy Chief McCree and Commander Weston, thank you for the presentation tonight. The detailed outline is appreciated. I want to focus on the leveraging technology. Also, it's something we very much have received input from our community. And particularly, I'm going to focus on automatic license plate readers and drones. Especially in the era of AI, there's much unknown still within our community. And so that's what's caused the concern. So the 2026 Senate Bill 1516 governs ALPRs authorizing law enforcement to use ALPRs for specific investigations with guardrails such as 30-d

Thank you. It would be appreciated if the entire council can get that information. My second question is also to ALPRs. What local code currently restricts surveillance technology beyond state law? Meaning, is it only state law that's in place for Washington County, or do you have additional code that's being put in place?

An ordinance. So further local jurisdiction that's been placed pertaining to the surveillance. as your commission.

Thank you. And then pertaining to drones ORS chapter 837 the state code prohibits public bodies from using drones to collect information unless exceptions are met like a warrant a declared emergency or specific crime scene. My question pertains to the drones. In ordinance 837.362, where does Washington County Sheriff's Office publish policies for how drone data is used, stored, shared, and retained? And in addition to that, How is the public notified prior to drones being deployed throughout the city?

Thank you. I appreciate that. This is valuable to have this open dialogue and to further inform all of us as a community. So I very much appreciate your time. Thank you so much.

Absolutely. Thank you. Councillor Salgado and then Councillor Harris.

Councilor Sogato, maybe move closer to your mic. It has become more difficult to understand you. Or you could put the question in an email. But if you'd like to try again, move closer to your mic, please. Thank you.

Okay. I don't know what to tell you, but it is difficult to understand what you're saying. So... Actually, that's more clear, so go ahead.

Councillor Sinclair, then Councillor Allcare, and then Councillor Ambury.

Thank you, Mayor. A quick follow-up question to my initial questions pertaining to ALPRs and drones. It's my understanding that the Washington County Sheriff's Office has received one of the largest grants received by the DA's office pertaining to fund mobile mobile ALPRs and a numerous number of drones. Is that correct?

That's okay. That's probably too specific. But my point is, in my understanding with the grant, it's an opportunity for intergovernmental agreement or partnerships with numerous cities. Do you have information on how many cities are currently participating due to receiving that grant to have the use of the transportable ALPR cameras and drones?

Okay. Thank you so much. I look forward to us following up together. Okay.

Councillor Allcare, then Councillor Embry.

Hi. I would like to know if the sheriff has created a policy response to ICE, and if you could share what that is. policy response yes we came up with a codification of our sanctuary city where our police officers have to document if they see a detainment not interfere but document so i'm curious what policy the sheriff's department has as a nice response so i'm trying to

Well, you just mentioned those two things. Are there other things that you don't or do in relation to ICE response?

Have you, has that been a topic of discussion at all at the Sheriff's Department and with the Sheriff?

And then finally, do you know if she still engages a committee composed of Latino community members that provide some input on sheriff's department and jail?

Thank you. Earlier this year I was part of Leadership Hillsborough and I got to tour the jail and it was a heavy experience for me but it was very eye-opening and I have utmost respect for everybody there. I was wondering if that was something that anyone could do and could go on a tour of the jail, and if yes, how would one do that? Because I think that would be a very good thing.

Okay. All right. Are there any restrictions? I mean, not minors, I suppose, but other than that?

All right. Yes. But, yeah, you know, I would recommend going and going and going on the tour and seeing it. Thank you.

OK. I have a couple of questions myself. So first, a comment. Thanks for talking about the mental health response team, the MHRC. I have done a ride along with a sheriff's deputy. And among the many calls that we responded to, one of them said, was to a 21-year-old experiencing a mental health crisis. It was pretty severe. And what I saw in action was the deputy right alongside the clinician. It was very effective, and I just want to say thank you for implementing that, because the person was able to get help immediately. We've had a lot of questions about the ALPRs, and I'm not sure if this q

Okay. And then the last question I have is you mentioned, Commander Weston, you mentioned that you have AI assisted report writing. And that it increased the accuracy in the reporting. And I was wondering, how do you know that?

Okay. Is that audited somehow, like every whatever, 100 reports, somebody watches the body cam and looks at the report?

Okay, thank you very much. Yes. Thank you both for the briefing. I very much appreciate it, and have a great evening. Thank you. Yes, thank you. Moving to our last presentation tonight is our annual update from the library board. We have a few board members here this evening. We'll hear from Stephanie Hernandez, who is the library board chair, Abdul Hafiz Usman, who is the vice chair, and Mary Ludlam, who is a board member. Welcome. And make sure you press the center button, and when the light turns green, then you are live.

Would you mind moving the microphone closer to you, please? Thank you.

Thank you very much for the briefing. Do we have any questions?

Thank you so much for the briefing. And more importantly, thank you for your service to this city on the library board. We very much appreciate your volunteering. Thank you.

OUR NEXT ITEM IS CONSIDERING APPOINTMENTS TO THE ENVIRONMENTAL STEWARDSHIP COMMITTEE. DO I HAVE A MOTION TO APPROVE THE APPOINTMENTS? SO MOVED, CASE. THANK YOU. DO I HAVE A SECOND? IS THERE ANY DISCUSSION? MAY I PLEASE HAVE A ROLL CALL?

Thank you, the motion passes. Moving to item three, public comment. Persons wishing to speak will be recognized at this time. If you are here in person and wish to speak, please fill out a yellow card. Staff are collecting them and then they will give them to the city recorder. When you are called upon, please use the microphone at the public comment table directly in front. The microphone is live when the green light is on. You will need to tap the purple button at the base of the microphone to make it work. We have one person registered to speak virtually and the deadline to register to spea

We can hear you, and you have three minutes.

Thank you very much. Your time is up. We'll be moving to the next speaker, who is Tori Lewis. And then Brown Wildfire is on deck. Mr. Lewis, welcome. Please press the center button, and you have three minutes.

Next up is Brown Wildfire, and on deck is Simone Campbell. Welcome, and you have three minutes.

Next up is Simone Campbell, and on deck is Sam. Welcome, Simone. And when you get settled, you have three minutes.

Next up we have Sam. Next up we have Sam and on deck is Lynn Coffin. Sam, welcome. Make sure that button is pressed. There you go. You have three minutes. Okay, thank you.

Next up is Lynn Coffin. Next up is Lynn Coffin, and on deck is Nicole Hughes. Lynn, are you here? Oh, there you are. Okay, great. Lynn, welcome. As soon as you start speaking, you have three minutes.

Next up is Nicole Hughes, and on deck is Adam Campage. Nicole, welcome. You have three minutes. Please depress this middle button there.

Okay, thank you. Next up is Adam Capage. And on deck is Carolyn Cohut. Welcome. You have three minutes.

Okay, next up is Carolyn Kohout, and on deck is Dirk Knudsen. Carolyn, welcome.

Next up is Jacob Roloff, and on deck is Denise Kerr. Welcome. You have three minutes.

Next up is Denise Kerr and on deck is Antonia Lopez. Welcome, Denise. You have, as soon as you get settled, you have three minutes.

Next up is Antonia Lopez. Next up is Antonia Lopez and on deck is Mike McTernan. Welcome, you have three minutes.

Next up is Mike McTernan. Next up is Mike McTernan, and on deck is Kylie Delgado. Welcome. You have three minutes.

Next up is Kylie Delgado and on deck is Joe D Clark Lampa. Welcome, you have three minutes.

Next up is Jody Clark Lampa, and on deck is Jana Nelson. Welcome. You have three minutes. I just love being here.

If this is your second, this is your second.

Next up is- Next up is Jenna Nelson. Welcome, you have three minutes.

Thanks to everyone who spoke tonight. We will move to the consent agenda. There is only one item on the consent agenda. Do I have a motion to approve the consent agenda? So moved case. Do I have a second?

Yeah, I'd like staff to outline the definition of what the three year enterprise agreement means.

Thank you, John. May we please have a roll call?

Thank you, the motion passes. Moving to item eight, new business. Consider finance committee's recommendation to adopt a resolution to readopt the current investment policy for the city. Authorizing investment succeeding 18 months and up to 5.25 years in maturity and repeals. Resolution number 2899. Resolution number, well, which one is it, Aubrey? Is it 2899 or 2936? Resolution number 2936 is available. Do I have a motion to adopt resolution number 2936?

Thank you. Is there any discussion? May I have a roll call, please?

Aye. Resolution number 2936 is adopted. Moving to item 8.2, consider finance committee's recommendation to adopt a resolution granting a 10 year cable franchise agreement with Comcast of Oregon. Resolution number 2935 is available. I do have a motion to adopt resolution number 2935. So moved, case. Thank you, do I have a second?

Thank you, is there any discussion? May I please have a roll call?

We have a majority still. It's resolution number 2935 is adopted. Moving to item 8.3, consider the library board's recommendation to adopt a resolution approving the library administrative rules related to internet access and computer use policy. Resolution number 2934 is available. Before I ask for a motion on this item, we'll be receiving a presentation from library manager Stacey Johnson. Welcome, Stacey.

Thank you, Stacey, for the briefing. I appreciate it. Are there any questions? We have any questions? Councillor Ambury?

Yeah, thank you. Thank you for the presentation. It's a difficult topic, so thank you. My question was, are the other libraries under WCCLS doing this as well? Do you know?

Okay. So Hillsborough had not been before this? Correct. Okay. Okay. Okay. Very good. And do you know if it has been effective in the other libraries?

Next up is Councillor Salgado and then Councillor Allcare. Councillor Salgado.

The gap, as far as I understand it, was that people could still use their cell phones to view inappropriate comment while in the library using the internet. Is that, in fact, a gap?

Okay, so that gap is closed. Correct. Thank you. All right, Councillor Allcarr.

People cannot use their phones at the library to view inappropriate content.

When I ran an alternative school in Forest Grove and I was on contract with the Forest Grove School District, they had a way of limiting, at that time, what students could access outside their school work. In more recent years, when I've been substitute teaching, that feature has gone away, and I'm not sure why. And it's gone away where staff are allowed to surf internet freely, not students, but staff could do that. So I don't know if you have the capacity to filter I'm appreciating the fact that you want to respect intellectual property. I do research and so people would need to have access

And can you tell us, like, is that, do people respond positively to that interaction with staff, or have you had a situation where somebody gets upset and causes an even bigger scene?

Okay. Stacy, Tammy, thank you so much for the briefing. Very much appreciate it.

Thank you. Do I have a motion to adopt resolution number 2934? So moved, case. Thank you. Do I have a second? Second. Sinclair? Is there any discussion? May I have a roll call?

Thank you, the motion passes. Resolution number 2934 is adopted. We'll now turn the time over to Robbie Hammond for the city manager report.

Thank you, Robbie. Moving on to item 10, council comments. Council members have up to three minutes. to provide comments if they have any. The council should not engage in any deliberation or debate over any comments or topics raised during this portion of the agenda other than expressing general support for adding a topic to a future agenda. If a majority of council supports moving an item forward, the item will be referred to the city manager for scoping. Do I have any councillors who wish to provide comment? Councillor Harris, and then Councillor Case, and then we'll go from there. Councill

Thank you. Councillor Case, then Councillor Allcare and Councillor Sinclair.

And so if we support that, we need to email Robbie. Same thing with Councillor Harris' proposal. Councillor Allcare, you have three minutes.

I'd like to have a work session on flock and ALPR.

All right, if you want to support that, again, email Robbie. And Councillor Allcare, just flock in the city, obviously.

We can't control Washington County, so yes, in our city.

Thank you, thank you very much. Councillor Sinclair.

Thank you, Mayor. I'd like to address an email that council received earlier, actually last week. Recently, council received concerns of a resident in South Hillsborough observing an ALPR camera on a city light pole that overlooks a residential alleyway where neighbors come and go with their children and their families from their homes. there was no public notice displayed or permit cited for this camera. A developer had placed the camera on the light pole to secure building materials and the camera was immediately taken down once reported by an alerted resident. In moving forward, I'd like to

Thank you. Moving to advice and information. We have a few items under advice and information. The quarterly utility commission's report is available. And as always, community members who want to be informed and engaged on city council matters can sign up to receive The Happening in Hillsboro email newsletter. Spanish language updates are also available through our Creciendo Juntos email newsletter. Please note the city council will be holding an executive session under ORS 192.6602I. To review and evaluate the employment related performance of the chief executive officer. No action may be tak