Planning Commission - Regular Meeting

How long, Cindy, how long would you expect each, if we were to have monthly meetings, how long would you expect them to last? We're looking at two hours.

I support it. So I think there's a lot we need to know about the budget. And I think getting a little more deeper into it is a benefit to us and to our constituents. So I'm totally on board. Finding two hours in a month shouldn't be that hard, right?

Commissioner yeah, so just to make sure I understand so this gives the opportunity for a department to come to us month or whatever department it is and do what we used to do which was at the Budget Committee meeting present what they're doing what their progress are what their needs are so it would be something like that right this is that opportunity but broken up in the 12 sections

Okay. So there will be an educational element to it, obviously.

I move to direct staff to develop a schedule and agenda for monthly budget committee meetings from October to April. Second.

Yeah in a way you know this is somewhat similar to the work group that we kind of put together prior to the budget and the levy and the math and all those things that we discovered during that period of time has been extremely valuable so I would really like to see us really continue on that path and I don't know if the makeup of the makeup you're suggesting for the composition of this group, would it be similar to the, I mean, what similar people would be at the table that were at the work group? It would be basically the commissioners and finance staff. Okay. It wouldn't be anyone else? The

Yeah, well, I'm looking at, so thank you, I'm looking at, just to verbalize it, two commissioners, the sheriff, which we didn't have in the work group at the time, acting sheriff, right? CCSO finance, which we did have in the work group, county finance, which we did. And I think county admin staff yourself. Right. Right. So there's some similarities there. Correct. Right, right. Well, I like the structure. I'm good with it. But I really feel that the errors that were made were more mathematical in the levy. they were the content of the levy so I really think that that's really imperative so I

Well, I was the one that wanted to continue the work group because I thought that we had started something really good. And those were really intense meetings that I learned so much from everyone in the group. I think we all were kind of surprised at what we learned. So I'm happy to be on that. But what I'm questioning here, so I don't see on the external committee anyone, a commissioner, on that. So you don't want a crossover of commissioners on the external committee as well?

Because I would think that you would want someone from here also out advocating so that it's kind of coming from all of us. But I'm fine to continue on to do the internal committee and if needed on an external committee as well, just because I think that I would. having been a mayor, having been in the public, seeing it from that point of view, I think gives me a unique perspective in trying to get our other electeds on board for this. Because this is a communication strategy, not just from us, it's from them as well. So it all has to kind of filter down to the public. So, yeah.

Yeah. As my memory serves me I know the first came on the Commission I forgot exactly what year it was that the levy was up for renewal Chair you were the sheriff at the time and I Was learning and I was learning about e led in the budget and the shortfalls and why e led was not penciling Budget Committee members had brought forward the fact that were underwater meaning we weren't collecting enough money and to meet what was promised in the measure that created ELED and I immediately went to the levy to say are those same mathematical problems exist there as do the levy and the answer was that

All right. I'm fine to be on the internal.

Go ahead. Chair, thanks for the history lesson on ELD. I think those are relevant arguments regarding ELED and the tax base and our ability to... what funds we have for general fund. My point specifically about bringing up ELED is the, you know, the disparity in math was a means of discovering the fact that the levy was been off for all this time and every year that delta grew and grew and grew. So I don't know what analogy to use if, you know, if we're I'll just use, top of my head here, if we're going to charge, if you're going to pay $50 for a gallon of paint and you walk home and you're on

Thank you for the presentation and update. When you say that most of the calls are covered by insurance, a small percentage, private pay, do you know that percentage?

I would like to know what that is eventually. Yeah, I'm just curious because I do know that most of it is covered by insurance, but I just wondered... small to some people is not small to others so definitely yep.

Yeah, I appreciate the report and as I'm reading on the KPIs I'm glad to see things are falling in line and falling in compliance that's great. Just to build on Commissioner Helms question that 90% Whatever that number is I am a little bit curious about the impacts. I know we were put in a very tough spot is either signed the contract or lose ambulance services, so it was like It was a very duff and I you know I know that and I apologize to staff that you know I was I Was really struggling with this and I was really trying to figure out a way to negotiate something better right because of thos

Okay, yeah, I just like to know what that number of people are that are impacted by that. I don't need it now, of course, but yeah, thank you.

I am. There's a policy question or two in all of this and appreciate the history. And I was watching some of this work. And again, most significantly since COVID, there's been a very difficult for some of these committees to fill vacant positions or positions, period. And I'm now rethinking, frankly. this thing about how many terms a citizen can hold on a committee. But maybe instead of asking that question, maybe the best way to ask the question is, why would we have a term limit? for advisory committee people? Because I'm seeing where it's not working out so well on a couple committees where

Yeah. you know, I appreciate staff's input on that, and sometimes it's, you know, some of these advisory committees are more about the community than they are about, you know, staff, let's just say. Maybe they're not even staffed at all, for example. I think that we need to revisit that one. Again, on the term limit thing, I can see where, obviously, If the term is, let's say, three years and it's up for the board to reappoint, then the board has an opportunity and so does the incumbent to know that they're up for renewal or not. And I think that's an appropriate check-in, whether that's a two

And I don't recall ever saying we wanted to have term limits for all our ABCs. So I think you characterized it correctly. So yes, define the terms, but not have a term limit.

Well, I'll be up for the board to reappoint.

So let's just say someone can't attend a meeting or whether it's a disruptive or whatnot, the board has that opportunity, whatever that term is, two years or three years, to say, hey, there's someone who really wants this seat or maybe we can make that call. So it's not an automatic, you're on the board, you're on the board forever. It comes up for renewal, so to speak. That's not the exact term I wanted to use, but yeah, you get the message.

Chair, I just want to just point out an error in the packet. The packet for the matrix of the ABCs for the two are identical. We don't have the matrix specifically for the workforce. I support the action, but every time I click on the workforce matrix, it comes up to have the property values matrix. Okay.

As they say in Greek thank you is a sorry fall so for the for the gift. Yeah, I appreciate the recess to some degree. I did do a lot of county stuff. during that period of time, but certainly we didn't have a lot of meetings like we typically do, but I was able to get a lot done. It was nice to be out at the fair, see things going on there, but life still goes on in August, and there's a lot of good things that are taking place. Oddly enough, just kind of bringing up the speed, there's been transportation meetings that did not take a break, especially on the state side, so been working hard at

Yeah. Um, it was, uh, it was, I would say nice to be away from the office, but I'm really glad to be back in the office. Um, I had a couple of, uh, very busy weekends with friends and family and granddaughter's first birthday party with all the grandbabies and kids and in-laws and it was a great time. I did attend the Beaver Creek National Night Out last week. That was the rescheduled one because the first one on the National Night Out, they were smoked out. And weirdly, the night before this rescheduled one, that was a Monday when all the smoke came in back into the valley here. And they were

So your earlier statement, I can't remember the exact language you used, but as we phase out of public housing, that was the term, right? Correct. So is this Clackamas Heights property and the buildings, right, the homes, is that going to stay in our ownership? Okay, unlike the hillside, right? Correct. Okay. So we'll have a permanent presence there?

Okay. All right. I was just concerned that if it was going to be phased out and then it would be a stranded investment to put another building on this property at 30 years. So I'm okay with that. And I can see that the hallways are pretty tight. And I think anyone in a wheelchair or whatnot or trying to move around through that hallway would be pretty tight. So, you know, in respect to the... to the residents there? How many residents are going to be there at the village?

It's good to see that project underway. It's been something we've been working on well before I even got here. But you and I had that HOPE grant and a number of other things that ultimately didn't come through. But, yeah, I support it. Thank you.

I move to direct staff to continue to develop architectural plans and bring a final contract back to the board for review and approval. Second.

Chair, real quick before you gavel down, just because we got a blurb in from the city of Malala for all you friends in Malala that are out there, you have a boil water notice due this morning, so hopefully you've been notified. to boil your water due to a turbidity issue.