Board of Trustees - Regular Meeting

We are recording. We are live, please. All right. Like to call to order the town of Frraasier Board of Trustes meeting on Wednesday, March 4th. It is 6 o'clock. Can I have a roll call, please? Adam Coplin, Peggy Smith, Julie White, Louis Gregory, Katie Souls, and Brian Cir. There's an echo. I'm getting an echo.

The YouTube. Okay. Do I have a motion to approve the agenda? So moved. Second. Any further discussion? All in favor?

Any opposed? Okay. Could I have a motion to approve the consent agenda which includes the minutes for February 25th, 2026? Resolution 2026301, Frasier Well Rehabilitation. Resolution 2026302, sewer maintenance. Resolution 0 202260303 support of repaving Frasier multi-use trail and OLRT grant application and resolution 2026304 support of Trout Unlimited Safeway Bend project. I need oop sorry I need to recuse myself from D. Okay.

Um I'd like to make a motion to approve the consent agenda. Second. Any further discussion? All in favor? I I. Any oppose? Okay. Thanks for that. All right. We will move on to open forum. This is for business not on the agenda. If you'd like to address the board, approach the podium. We'll give you three minutes of time. And if you're online, you can raise your hand. We'll start in the room. Anyone? Okay. I do.

Okay. I am kind of concerned with a brief conversation that we had at the last board meeting. Uh it was divulged that we have a governance committee that I don't believe a majority of the board even knows about. I don't know that the board knows what topics are discussed. I don't know that the board knows who's even on that committee until last meeting. I think there's a desperate lack of transparency. I think uh when I got on this board within the first week, we said that we were going to have quarterly joint meetings with Winter Park and that was the last one we had and instead we have a governance committee. And my concerns are an example would be the budget that we have a budget committee and we set the the bus at 1.35 and it came back at 1.5 after a conversation at Winter Park. Are they having that kind of influence on our decisions here? Is it being filtered by them? I I I I'm not sure if our governance representatives are representing what we think or if that we're taking personal ideas there, discussing them, and then bringing their ideas back for us to vote on. I I I'm really uncomfortable with the transparency level of what I heard last week.

Okay. Okay. You could have asked the question then, but we can talk about it. I I did. We did and it was it was a different topic and that's where I got the very little bit of information I have now. Um, we should be well aware of all the conversations that are going on over there. Okay. Sounds like an agenda item to me. I mean, it is an agenda item. We're going to be talking about it in in the first uh discussion possible action. So, I guess we'll we'll we'll table it until then. Hey, you know, thank you. This is not on the agenda. Three minutes. You got my three minutes up. I have no idea. Sorry. But yeah,

I I thought I was I should be able to respond if my three minutes were active. I mean, I Yeah, I'm just very concerned with how that came about. It's different than what we said we were going to do. if we're discussing topics that a majority of us are not aware of. Um I think that's problematic and not transparent and uh I I'm very concerned about what I heard last meeting.

Okay. And to Ryan's point, we can definitely define that more um you know when we talk about the wayfinding today. Um it's it is primarily a staff involvement with a subcommittee with that and it's really just coordinating with the town on just general infrastructure challenges and where things where are some places that we can coordinate and uh and at the governor's committee meetings. Um it is really just having the one just just some input just from the mayor's point of view. um really just providing input on these these potential joint projects and different things that we can look at that will do come to the board u for approval just like it is today. Um but uh we've discussed this that committee a few times but it's it's not something that we spent a lot of time on because the the discussions the items of discussion primarily have been

wayfinding and and looking at if there's any other opportunities for sustainability. So um you know we can have Katherine kind of provide kind of an overview going on but but what was said last so I think you're I think you're stuck on the word governance. So this is a sustainable communities effort. It started Katie Souls was the first one that was on it and then she asked if I would take her spot.

We pulled together all of the nonprofits all the municipal entities. We said what are your 10-year plans? put them all together into one essentially giant 10-year plan. That plan now exists. It's existed for two plus years. Um, and the governance committee is just the overseers of that plan and making sure that we're communicating to talk about things in the same direction. So we're it's not a it's not a government plan to say you guys are out like it's just it's the governance committee of the sustainable communities. I I think it needs to be more transparent and just yeah more than welcome to come to the meetings too.

Absolutely. And um just to speak to in place of the joint meetings the reason we haven't had a joint meeting is just because of their transition of managers. So we are planning a joint meeting in January when Keith before Keith provided his resignation. uh the top previous town manager for Winter Park and with them having an interim in place they did want to have a joint meeting where decisions could be made with the interim they really wanted to have their permanent in. So John Peacock is there now been there for what three weeks now so once he gets his feet under him we're absolutely planning at scheduling a joint meeting with the town of Winter Park and likely Graanby and our grand county partners as well. That'll be sometime this spring then. I'm anticipating that. Yes. Okay.

We've been talking about that for a while. we finally get the manager and give them a little time to get orientated before we uh try to have a a joint conversation on those topics. Who who are our representatives on this committee? Me and Michael. Okay.

And then on a subcommittee from there just for general infrastructure that reports and kind of looks it's kind of a think tank of sorts that for the variety of topics that we look at related to sustainability. Um we do have Sarah Tanzanite is involved in that. uh Paul Johnson and Gary Scott have been involved at too and really just coordinating on what are some areas of opportunities that we can that we think make sense to pursue together that we can bring forward to board meetings like tonight to look at partnering on and see if we want to advance those efforts.

So the one for tonight is focus on wayfinding. I'll just add they started a working group more recently as well that was focused on kind of revisiting some of the more environmental aspects of that sustainable communities plan. Um so I have participated on that from the town again with representatives from a number of entities but um if you haven't seen that plan I'm happy to send out the link to that as well. Please. Yeah. Okay. Thank you. Yeah. That's more information than I had.

Okay. Um, anybody else online for open floor? Okay. Discussion, possible action regarding wayfinding, conceptual design and phase one proposal. Katherine, we'll tee you up.

You know, um, I just want to address that issue. We we did write the sustainable the community sustainability plan a couple years ago. um because of changes, because of things, sometimes we all move too fast and sometimes we're all in this community very reactive issues come up. We're trying to do the very best we can for our community, make decisions. The commu the sustainability plan is not about environmental it there's an area of focus for s for environmental sustainability but it's really about how do we work together as a community on on areas of focus that will help all of our communities be vital not survive we don't we don't want to have communities that are just surviving we want to have communities that are thriving and I think a step that we've missed is being able to bring you a really concise. You don't want to see the plan the way it is right now because I would spend like three hours with you on that. So, right now as we speak, I um the chamber is what we call the backbone for the for the plan. So, we try to keep things moving. We don't make any decisions. We just say, "Hey, you you identified XYZ as an action plan." You know, I think Sarah brings up a good topic. You said you wanted a group that works on environmental issues in in our community, and our community is defined as Grand County sometimes. So, how do we bring a group of cohorts together that can work together and solve an issue to an issue together better than they can if they try to do it by themselves? So if you're trying to solve how are we going to do composting? If everybody tries to do that them by themselves, we'll never have composting. But if we all work together in that

committee, we may come up with an idea. That idea would then when we get to the point of asking for funding or action or support would then come to you. So that's kind of how those committees work. Um, but I do think um that it's time for us I'm on the verge of a beautiful presentation on the whole on the whole plan because that's just it's just taken us time that I would really like to bring that to all of you and I think that's a step that's just been missed because we were busy doing things, right? So, we're busy doing things. So, I just I I would love to be able to bring that to you and and the Winter Park Town Council or maybe at your joint committee meeting that we all talk about it together. So, just to relieve any concerns you have, my role and Megan takes notes. Megan Anderson takes notes. So, they're always notes, not minutes. It's not an official thing. So, she takes notes. So, anytime you want the notes, happy to get them to you. And then also um our role is to like make sure nobody my role is to kind of they don't these two guys can't be insulted but to kind of make sure nobody's stepping over the over the line. So we don't make decisions there. We don't make funding decisions. We don't make right all those that we might talk about what the potential solution will be and what is going to come forward to the deciders right they everyone in that room understands that they don't get to decide except sky sky folks is on the committee he can decide anything he wants he's boss everything so but other than him everyone else that's there understands that their role is to collaborate together to find solutions together and then bring them back to all of you. So, bring it back to the Frasier Town Board, bring it back to the Winter Park Town Council, and that's

where it gets approved or not approved. I I hope that No, I think that great explanation. I'm all for collaboration. I I was just, you know, the explanation I heard two weeks ago or it wasn't even an explanation. It was just part of a conversation. It sounded like it was Winter Park and us. Um, and so this is a much broader effort. And again, I I think uh it'd be great to know when those meetings are happening and what topics are being discussed because there might be trustees that want to have some input on a individual subject or something like that and uh you know provide that transparency and before get to her her beautiful presentation on this stuff um

is beautiful. It's big slides. Some of the conversation usually topics on those agenda is like what's your housing project status? uh what's your child care? How can we how can we approach child care? And it's it's collaborating with, you know, Winter Park and the resort and like what is a good approach to some of these larger issues that we could look at bringing some type of action to the board like tonight for the wayfinding uh wastewater treatment plant issues that we've been having. I I still think it's better to get our input early than Yeah.

late. I'll say um Yeah. And on this one, on this particular wayfinding one, we it's it's been delayed. So, there was some information brought forever and ever ago. And in between then, we've had no snow. We've had summer stuff. There's just been a bunch of things in front of everyone. And so, a lot of people have forgotten that I was impatiently waiting for someone to talk about this again so that we can move forward on it. But it's my job to just go with the group. So yes, and I also want to comment that we do have a uh Commissioner Ragner also comes to the meeting. So we also have a county representative because we think it's really important to ask the county anytime we can for them to pay for something. Okay. So just you know and also and their input their input on what's the county's view on this. So you know we're hoping that that does open the door for an opport and you know he's kidding. of course though I do ask him to pay for everything but um but you know but it's an opportunity to bring the county in which is something that's been lacking a lot. So on these more focused issues, we're able to have a commissioner there that can they have big- time input into the big plan, but to have him there so he understands what your concerns are, not just when he comes to see you, but on another basis where he's a little bit more chill and and he can listen to everybody more, where it's a focused conversation just to let you know that's the other person in the group. So,

okay. All right. So, tonight I came just to talk about wayfinding. Um, is that how this works? Okay. How do I make it big? There we go. So, you'll get this slide deck if you haven't already. Um, I tried to do this so I stay focused. So, in August of 2025, we completed So, before that, in 2024, that's how long ago this was. long time ago, you all had agreed to fund a master plan to hire a consultant to do a master plan on wayfinding. So wayfinding is more than signage. Wayfinding is about if I'm a new resident, if I'm a guest, if I'm someone who's ne if I'm someone from Graanby that wants to learn come to our community and find our way around that there's ways for them to find their way around. And so we hired a company called Merge Design who have done lots of mountain towns and they've done this work in lots of mountain towns. So that was the first step. In August, we completed the master plan. So, the design team came to our community. We started at the top of Berth and Pass and made our way down so to the end of this project, which is the Frasier Valley Sports Complex. I know all the right names. Where did Scott go? Okay, I try to use all the right names. And this we drove around with them. We drove we used the public works people drove with them. We drove with them. And it was very interesting to have people who had never been here to say, "How does anybody know how to get in to Winter Park Resort?" I like picking on them. So, next time you drive to the resort and you get to the main entrance, look for a sign that tells you that's where you should turn cuz there is not

one. There's a sign that says bus parking with an arrow. So, if I've never been here, all I see is that sign. It says bus parking. So, I don't know I can park my car cuz it says bus parking. Frasier River Trail is another good example. We all know where it is. We all talk about it as being the gem of our community. But if I'm driving down Highway 40, I don't know that I can park. I don't know where I can park and visit this gem. If I turn to a trail head, I'll find it. But until then, there is no way finding to get me to this beautiful place. So wayfinding helps our residents, our guests, people from around our community actually find things, park their cars, and actually enjoy our communities. So that's the idea behind wayfinding. And then the other piece is later there'll be a digital map that follows all of this signage that we do. And the digital map will help will help people even more that it'll come up on their phone and it'll help them even more. So that so wayfinding is bigger than just oh are we doing signs that look alike. Um the other thing that wavefinding provides is for is for people to see that we are one community. We have separate identities but you've come to our valley. We all welcome all of us. welcome all of you come and visit all of it and it feels like one beautiful place which is how residents and guests see us as one beautiful place. So we finished stage one. What I'm coming to you tonight about is that we want to move forward to phase two. So stage one we just brought together a design a basic design that will now get refined in phase two. So, as we start to refine it as a small group, all of those decisions will come to you and say, you know, how do you

like it? My understanding is you saw the first one. So, and I know you did cuz I brought it to you. But, um, we'll move forward from that. What we get in phase two for the money that we spend is now we start to talk about being engineers. Everybody put on your engineer hat. all the construction, all the plans of where signage should go and we've picked three projects. The first one is highway 40 anchorage signing and then Frasier River Trail pilot project. So different signage for Frasier River Trail and the third piece is to build a manual for community standards. So what we're looking at is that both communities would have the same signs, but I'll show you what they look like. So that's and we get cost estimates, we get construction drawings. It's really sexy stuff. And um but we get everything we need to implement this project. Um Merge Design is the company that we're working with. They are renowned throughout the country. They've done Fagatville. They've done Squa Valley. They've done um Mammoth. So they've done ski towns. They've done regular towns. Commerce City. They've done really big projects. If none of you have been to Fagville, North Carolina, Fyville, Arkansas, I highly recommend you go. Cool place. Go look at their trails. It's pretty amazing. Um, so it's a it's a great place. And when I went, I had no trouble finding my way anywhere that I wanted to go. So,

that's good. So, where we are now? Okay. Why are my pictures? No. Oh, dang it. Oh gosh. What's happening? Okay. On this slide, I think it's in our board packet. Yeah. Is it in your board packet? Aren't these on our board packet? What's that? It's a PDF or a PowerPoint. PowerPoint.

Can we just look at the slides? I thought this go really fast. All the people behind me on the agenda have visited with me this evening to tell me to go fast and I have to kick it into Long Island here any second here. So, while we wait for the slide to come up, think about how many signs you see when you drive down in our valley on Highway 40. Nothing looks the same. nothing's cohesive even like how do we know where parking is? How do we know where a restroom is? The idea behind wayfinding is that we would um uniform like make a uniformity about the signage so that when you're driving through from Bertha Pass down, you would be looking at the same signs. It helps you find your way through.

And a lot of the symbols seem pretty standard like the ones for parking just a big Some of them are. They are people which is good. Yes. But we don't all use them the same. So it's like how do we come up with a plan? Are we going to use that parking or are we going to come up with something that's more unique to all of us and then people see it. So um it might say trail head parking instead which would help people. Well see that provides options too for varieties of same types of signage and be looking at having a uniformity between Frasier and Winter Park. So you know the sign looks the same. it's easier to follow versus us having our own own individual sign options off Highway 40 size type, you know, those different things.

Yeah. And that the perfect vision would be to see this wayfinding go all the way on Highway 40 through Grant County. So, it's not my job. Might become my job, but right now I take care of Frasier and Win Park. Yeah. and I go home to Graanby and complain about my town government. Okay. I want to be able to show you I want to be able to show you where we are going because that's a really important slide with the pictures. We'll see if we can get Ah, there they are.

Okay. Can you just click on three? There we go.

This is where we are now. And they're a little bit hard to see, but on on your iPads, you should be able to or your your laptops, you should be able to see these better. Everything looks different. I will tell you, um, this is all about Highway 40 and then the towns of Winter Park and Frraasier. Winter Park Resort will have their own wayfinding plan that they pay for by themselves, but it will follow these same standards. Um, in case any of you didn't know, SeaOT is really called Utah Junction. And if you tell someone to meet you at SeaOT, they will meet you in Winter Park because there's a sealot parking on the Winter Park side,

right? But you all say, "Let's go meet at Sea Law because we're going to ski to Jane." That's not right. So, the resort is building their own wayfinding plan that they will pay for and implement themselves. So, that's where we are now and where we want to be. I don't it's hard to make these big. So if you look at them on yours, the brown signs that you see on the top and the bottom are the that's the standard that you'll see all along Highway 40. The top of the sign, the top very top one has your Town of Frasier logo on it. The bottom one is the red Winter Park Resort sign. The third logo that they'll be is um that same Winter Park Resort sign with blue on it. And that's for town. And then the green sign is the basic design for the Frasier River Trail sign. Oh, look. You can see it. And that includes interpretive signs. We'll we'll work on all of that. But that also would be a highway 40 sign that would help you get to the Frasier River.

So that's an artist rendition. Is that just what we expect or it looks like it's as tall as the street lights? Adam. Oh, it's just it's we stuck them in. No, they but they are tall enough for snow. Okay. They can't like these they put in on on on photos that had some snow. Mhm. Obviously this year there's it'll look like summer, but then in the winter you have to build them tall enough for an average snow year. So that that's kind of representative of scale. Yes. Okay. It's not as tall as a street sign. It'll be a little bit lower than that. They are gigantic though. And I wasn't judging. I was asked.

I don't They're not as tall as they look. And this is part of the refining the design. It's the basic. What they tried to do is have you see what it just kind of looks like on the highway, how the brown looks, how the basic design looks. They will scale them to be appropriate for the community. Well, and there's all kinds of standards that Merge has for highway signs versus There are a million standards. Yes. And the other standards are C dot standards. So you can only build them according to C dot standards which will help all of us make sure that any signs we fabricate C dot's not going to takes take down which is important. Oh that's important.

Okay. So in phase two I just you I wanted you to know all the things we get. So we get documentation. So you just asked about elevations. Okay. So you get that you get elevations, you get specs, construction details, engineering, graphic layouts, um you get to refine the signs, shop drawings, um site checks. I we will be discussing all this of these pieces with your public works people before it comes to you to make. They're all on the infrastructure committee. So then they will help us with the nitty-gritty as this comes forward because these are things they know better than I do. I don't know about you guys, but I feel like public works knows their job better than I know. So that's why we have a committee with them on it. Um and then they'll um they'll do the programming like where do the signs go? How do they look? Which signs do you use where they'll refine the design? They'll bring us project budgets. So like when you go to implement, they'll bring us budgets that show how you should be budgeting.

So you we're never going to do all of these in one year cuz it's expensive. So how do you break that out? Which ones are the are the priorities? And then um they'll also uh do reviews and approvals and help us with those uh with the towns as well, but more importantly with C dot. They'll work with C dot on what we need to make sure that we have the correct engineering for approvals from C dot. And does the same company do the production of the size? No, but they will they will give us estimates and they'll help us find fabricators in our in our area. Okay. They they're in um in by Philadelphia. Okay.

They've had a lot of snow when I talk to them on Zoom. They always have snow outside their window. I'm quite jealous of them. Um, this whole project, phase two, will be completed in time for budget for 2027. So, that's the timeline. Um, our job at the chamber is to make sure they stayed on that timeline. We don't make any decisions. We don't tell them. We bring any decisions to governance. They decide what needs to come to all of you. Um, all we do is we just like we're the policemen. That's our job. Bad cops, sometimes good cops. The total cost of all of phase 2 is $141,000. Um, we're proposing that not we governance committee is proposing that this get split three ways. A third for Frasier, a third for Winter Park, a third for Winter Park Resort. Um this does include uh the other you know one of the things that was identified that I want you guys to know about is that what by this group by by merge design is that you get the top of Bertha pass that grand county sign's kind of pathetic.

Yeah. Okay. And there's no signage when you get up. So you've driven those think about the first time you drove past switchbacks there used when I first time I drove it there was no guard rail. It was just two lanes. It was very scary. And for a lot of people, it still is very scary. And then you get to the top and you think, "Oh my god, where am I now? Definitely. We need signage up there that says we're going to park this far. Frasier this far." Just to give people reassurance. Hey, you're Hey, welcome to our beautiful valley. Yeah. And you're only x number of miles away from going to the grocery store.

You'll get there. So those are the things wayfinding projects identify and try to really bring to life for us as a community. Yeah, those are big. That's and that overdue. That's my last slide. Look how quick I was. Questions, concerns. Katherine, have they priced out the total cost of doing all the signs and all the communities? That is what comes in phase two. Okay. You get a budget for all of that. No, they haven't. We They don't. it this is hours and hours of work to build all of this. So yes, so that's what you get. You do get a budget for all the sites.

So Katherine, can you speak a little bit about um you know, I think at some point maybe we have a joint meeting. Maybe we're present have a presentation by merge looking at the the final detail options for these these signs.

You can have a joint meeting anytime you want. You can have merch. I can arrange for merch to come on Zoom. If you want to pay them, you can have them fly out Philadelphia. Highly recommend. We just go with the zoom. John Bozie, who's the the principal at Merge, is just a really wonderful downto-earth engineer. He talks in regular people talk. I understand everything he says. So, um yeah. So, I anytime you want, he's happy to come on and be at one of your meetings and give you information and answer your questions. So once they dive more into the construction detail, these signs uh look at a presentation to kind of finalize some of these construction details based on I think uh agreed upon preferences between the two towns of like a joint meeting I think would be great. Um and then once you have those construction details, then we can actually have just like you know you have the construction documents for a home build, you can then bid it out properly and then you can actually get a good estimates on how much it would cost to fabricate. These signs just look like they're going to be very expensive.

Yeah, but we need them. You can spread it out over a number of years, right? That's the thing to keep in mind is depending on each of the municipalities, we can decide how many we want to roll out each year. You know, we'll do an, you know, an initial roll out along 40 and Frasier River Trail. We'll decide how many signs that is for Frraasier and then we can add on. Yeah,

I would suggest the reason for that, I'll be honest, is how do you create a design that kind of elevates us to who we really think we are? So, we can we can smack up some cheap signs and then that says to people who want to bring a business here, that's who we are. Or people who want to invest in a home, people who want to bring their family, we can say that's who we are. Or we can have signs that really speak to who we know we are. and elevate that that signal. And these aren't I don't feel like they're fancy. I just feel like they're solid. They also will last a long time. They're changeable, so they they're also made so that like if you have something pointing to sports complex and then Scott sells the sports complex to a developer and it doesn't exist anymore, right? Then we change it. They they're all made so that they're modular and you can change them and keep them updated. Yeah, that's great.

You don't have to build a whole new site to change Yeah, they and they but they will not be cheap be cheap but we can also you know conversations typically these things you have conversations about value engineering options too. Um, so if you all work together and build 10 signs a year instead of Frasier building three, we're going to park building two and you all work together, you'll get a better price by building them together and then we ask the county because in between they should pay for some of them. You know, once you leave Frasier, I think the ones after that, you don't pay for those. Winter Park, that's time for the county. So is that there? Well, the county only benefits from better signage and fridge one park. Right.

Right. You never know when we might go to them. You know, we're at phase two. I think the right time to start to talk to the county about all of this is when we get to the point where we start to fabricate and put sites up. I think that's a really good time to collaborate financially with the county. Do you know is there grant opportunities or anything? We've got a great grant writer. I know you have a great grant writer. I want to remind you at this moment, I would I'm not a person that's gonna say grants to you about anything at this moment in our country. Yeah. Or our state, right? We're taking money away from school programming right now to try to balance our state budget. I It's It's not a time I would tell you, "Yeah, let's just write a grant."

Cuz I don't normally I might say, "Yeah, let's try a grant." Not saying we wouldn't look for grants. I just don't want you to put your chips in a bucket that say we can get a grant for this because of how funding's been child care. Let's just talk about child care for a minute and then you'll figure out that funding is very tenuous in our state right now and in our country right now. So, okay. So, on the agenda it says phase one proposal. Is this phase one or phase two? Oh, this is phase two. But that's a typo. Yes, it is a typo. Have we delegated all this to the chamber? Is this something that we have delegated to the chamber?

No. What do you mean? I mean, you're you're representing. So, here it work here's how it works usually. What

is that? Is that you all direct us to go ahead and hire the contractor. So, the contract will be under the chamber. Then we invoice the towns for their share. And then we do Yes. And I already said we've been asked to coordinate that contractor. And that means if we have to bring something to the council, to this board, we do. Um if we have to call meetings at public works, we do. So we kind of take it off, but monthly we catch up with Michael and Brian and then if there's an issue, they'll bring it to all of you. We try to streamline. We're the backbone. So who oversees your work?

You can see it anytime you want. Our work is their work. I don't we don't do any work. Who's going to oversee the contract? Yes, we oversee the contract. Governance oversees the work you're doing. Is it representatives from Frasier Winter Park and Winter Park Resort? Yes. Just to keep it going. And it doesn't deviate from the It doesn't deviate from phase two work that you see here. That's the contract that you see. So our job is to make sure the contract's fulfilled. Um if there are issues, we bring it to governance first. If we need to bring it to the boards, we bring it to the boards.

And one other question about the there are sign there is signage for national for the national forest like right out here going to um El. Yeah. Right. buyers and all that that will be incorporated into the signage or we we have to work with it. So that's part of that coordination that's included in phase two that the contractor will work with is can we or can't we that'll be a question that we'll have to talk to the fire service about and same thing about Amtrak.

Mhm. That's why we have phase two. I don't have any answers for any of those questions but I have all those question. You all have those questions and they get researched and answered in phase two. Phase three is the final phase. Oh gosh, no. There's never going to be a final phase, right? That's Well, just if you're not comfortable with the chamber doing this, it's mostly we're trying to arrange. Yeah, that's the arrangement. Oh, absolutely. Yeah. I don't think we've been updated on this in a while. You might have missed the meeting.

Before the last meeting, we had the discussion during budget um with town. We budgeted 75,000 for this wayfinding project. Um, I think this is gonna it's currently estimated to come in lower. Um, so we do have this budget for that was the last time that we talked about it probably a couple times during budget season regarding the wayfinding project and just the desire to have that uniform signage this project essentially. Um, but just you know pending any further uh discussion questions you want you all want to ask. Um what we're looking for tonight is just a motion to move forward um with this phase 2 uh proposal u not to exceed a one-third contribution um for this project that's currently is estimated at 141.

Yeah. When I added up those numbers so the resort is kicking in a third but then they're going to do their own way finding. They're going to have a whole separate I mean I I work at the resort as a host. It is confusing as hell. Yes, it is. Yes. And they will have their own. They're already working. They don't understand a lot of it like the buses and the parking lots. Yeah. No, it is a mess.

So, and and and the resort recognizes that and they are already in discussions with Merge to build a separate wayfinding project and and it's all laid out. Oh my goodness. It's so Oh, yes. And it's so many pages. You would not be surprised at how many pages it is.

But no, but we it's all taking time to do this. But they will pay that will be financially that will be on their on on them. But they've agreed to work with us so that when you get to the resort, their signs aren't going to their signs are going to have the same look as what the signs do in in town. So that always looks like one community that no matter where you are, you feel like you're here. you're in one place. I think that's good. Michael, you said we budgeted 75 and it looks like it's going to come in give or take 50, right? Okay. I do think motion.

Well, real quick before you do a motion, I just want to reiterate again if Mike if you all want Michael can put me I would really like to be on another agenda and just update you on the whole plan and how everything works. bring you the areas of focus and the tactics all those things for the sustain what's the name of the plan what's the official name of the plan the winter park and Frasier sustainable community plan yeah once you get that held in you're invited and that's not a bad one too for a joint meeting because both you know update everybody at the same time

yeah or not had enough time Okay. We're talking about Oh, no. Are you going to do a motion first? I just want to move on. I think it's time to move on. I'll make a motion to approve phase two of the signage um sustainable signage program and um can I guess make our contribution that is allocated what 50,000? Yep. Yeah. Okay. Is there a second? Second. Any further discussion? All in favor? I opposed. Thank you, Katherine.

You're amazing. Katherine, I would love it if we could arrange to have you come back in addition to this. Maybe you can combine them and kind of talk about marketing and what the chamber does for both communities. So that

So Peggy asked me this question. And I would love to be able to come and present the entire work plan for 2020, what year is it? 2026 to all of you and just bring the whole plan that will include what the marketing plan is, how we spend $300,000 marketing the community. And just so you know, in the in our office and our values, it's the community. So that's really how we look at it. We really feel like that's how our system works here, how people work. We are a community and so that's always what our value is is what's best for the community. So, and sometimes that means different things for different towns, but it's still the community. So, I would love to be able to bring you that work plan. It's like only like eight slides. It's done. So, anytime you want me to come, I'm happy to bring Good. Thanks.

Okay. Thank you. Thank you all. Appreciate. Okay. Bye. Okay. Uh, next up, Frasier Valley Metropolitan Recreation District, Old Schoolhouse Park pickle ball request. Good evening everybody.

Scott Ledine, Frasier Valley Recreation District. Um, I believe you have in your packet a short memo along with a uh Google Earth photograph. We are simply looking for approval to move forward with some planning. Um, Michael and I have discussed the possibility of adding a couple of pickle ball courts adjacent to the existing tennis courts. The current condition of the existing tennis courts will require um ultimately um complete renovation of that space. The the base the subbase structure on those tennis courts is some 30 plus years old. Um we have tried numerous repairs on the existing courts with uh different products. Um and we continue to see cracks forming on the existing courts. So the real solution is is looking at a um you know entire renovation and putting in what's called post-tension concrete and um looking for again just the approval to begin planning with a tennis court company. Um have had some initial conversations and to look at if there would still be some potential for on street parking. Um I'm not sure if you can pull up the uh the aerial to kind of look at the space there. Um but our intent would be to you know minimize the impact on that space. Um the project itself we don't have a current budget for it. So this is very preliminary planning. It would be you know 27 or after before this would even occur. probably the project costs have not even been identified, but I'm estimating with a post-tension surface that we're probably looking at at least a half million dollar project uh to make this happen. Um happy to answer any questions that anyone might have, but as you know,

pickle ball is an extremely fast growing sport in our country. Um, we have added a four different pickle ball times uh to use or for folks to be able to use the rec center and we often see 20 plus people coming in to use it. Um, we have a morning slot and an afternoon slot. So, there's four different times um throughout the week. As you probably are aware as well, we added four pickle ball courts that uh that go in the ice rink facility in the summertime. That is a sport court that we're able to remove for ice and then put back in in the summertime to accommodate pickle ball and we would love to offer a couple of additional courts that are fully outside. Um you can see the the aerial photo there of the expected space that those pickle ball courts would take up to the east of the existing courts. So, Scott, the you would be um ripping out what we've got and starting with a blank slate that would include two tennis courts and two pickle ball courts.

That's correct. Um with the space that you have there, just curious if you can tighten up like the west side or is that a standard distance? Um I'm just thinking to keep a little more space to the east if possible. I think this is a great plan, but depending on what's required between those courts to be able to tighten everything up a little bit.

Yeah, there typically is a standard space between courts that you need to have. So, when you have, you know, both people on those tennis courts, you need to have um space between them. I can certainly chat with our uh vendor to see what options we have, if we can squeeze that at all. I'm looking at the west side thinking, well, maybe that could squeeze over, you know, give us give you another foot. Yeah. Yeah. Pull off foot. These are kind of standard. I think they're pretty standard and pretty tight as

you know, the one thing that I think Sarah and Michael mentioned is maintaining an ADA access to the to the park itself. Um, and they provided kind of a a photo back uh for me that kind of shows an arrow there on the I'll call it the souththeast kind of corner and where that existing drinking fountain is out there. So, we would work with our design team as well to make sure that we can maintain that access through there. I've talked with Michael as well about some plans that you guys have for some future renovations to the town park, possibly moving of the pavilion, um allowing access to the bathrooms with some type of ramped system. And I was mentioning to Michael that, you know, it might be wise to to work together on on these plans to make sure that we don't put something in and and then it has to be adjusted when um the town makes um changes to the the park itself as well.

Who who owns this land? Is this Metro District land? It is not. It is I believe it is school district property. Um, and I think Michael or maybe the town staff could speak to that a little better, but yeah, it's it's it's it's town owned land that was contributed by the school district with an agreement in place that it has to be used for public recreational purposes. So, we don't need any special permission to do this. No, I mean, Scott, I was Did you guys construct these courts in the first place?

We did. So, I think it was just we worked with the um the rec district and and looked at just getting these built in the first place. Um but it was contributed by the school district. They have the ability to reclaim that land. It's used for anything other than a recreational public purpose. It's dedicated for recreation sort of in perpetuity. Otherwise, the the school district can have claims back to it. And the bigger question is who's paying for it? Is it this would be a rec district project? just under. Okay. And is there going to be is it going to be overlapping or these sort of be separate courts? So two tennis courts and two pickle

So the tennis courts let's let's assume that those were in great shape and we didn't have to make any adjustments to them. The two pickle ball courts would go adjacent and they would sit in a north south um direction to each other. So one kind of on top of the other in that in that small space. Okay. I mean, I've seen pickle ball courts within tennis court sort of, and that is a challenge um with the tennis community and the pickle ball folks fighting for the use of that space. That is a real conflict across the nation really. I just was wondering if that was something you were planning to do. And then I guess finally, what about the noise issue? It's

Yeah, noise is a is a concern. I think that this space um doesn't have, you know, a ton of residential real close by. Um that is something that communities struggle with is is the noise that uh that comes from those those places. As somebody that lives in the neighborhood, I I would uh encourage you to do some kind of sound study on it. Uh this meeting room is used during the day for meetings and and there's offices Michael's well within impact area. Uh, so I I would encourage to to look at the sound impacts and mitigate those. Yeah, there's a daycare next door like the children now. Yeah. Too. So, if sound is a concern, I mean that

they can deal with the train. I I know that the tennis the ren court surfaces um sport services I believe they're called. I'm sure they've probably been asked this question and can provide some information. Um, I can't speak to, you know, what that decel level, you know, should be or what surrounding neighbors are going to want to see. All I can tell you is that that it is a conflict um in some communities. And I've even seen some I've heard of some communities closing down pickle ball courts because of the the uh the noise that accompanies that. Yeah. We just want to avoid all that.

I think you've got a decent plan. I just Yeah, we want to avoid any conflict or I was about to say there's a train that comes by pretty regularly, but Oh, yeah. Right. Talk about noise. So, I have a question for Paul in public works. You guys have really big snow piles there on a regular basis. I'm sure you'll find other places for snow storage. Snow storage is becoming a problem everywhere as we develop every piece of land that we have. Okay. It came out this morning when we talked about this that it looks like there'll still be some room. As part of our current intergovernmental agreement that we have, it identifies using the sports complex for snow storage on those heavy years. Cool.

You guys have done that before, right? You have truck snow out there. And uh use the south part of the sports complex parking lot where closer to where the soccer fields are. Um, but I also don't want to get too far down this path um with with design and engaging a vendor if if we think sound is really going to be an issue. One of the challenges that we have um as a rec district is is lack of land.

I call I like to refer to us as being land poor. Um, so this was an opportunity to use existing courts and uh, you know, I've asked the developer in Grant Park about possibly adding a couple courts in the parking lot of the rec center and he has told me that no, that that when Grant Park is built out that that shared parking agreement um, that we will need all of those spaces and I was only going to lose a couple of spaces within the rec center. um happy to revisit that with him again and do some conceptual work to show him how small of an impact that would have um because it would nice be nice to have additional courts there as well.

I would say so long as there's no lights if it's just a daytime facility it' probably be okay unike for noise currently lights on the tennis court there are not. Yeah. I mean, if we forget the dayare daycare kids, they can sleep through anything. Well, I think we also want to lock that off during like the music in the park, right? I like that idea. And yeah,

just just something additional. You know, our my conversation with Scott talked about like we could do this. If we can maintain one row of parking, I think that'd be great. But, uh, just kind of looking at earlier today, Scott, just if we could design a a sidewalk to go in between where the pickleball course will be and where the parking will be, I think that would be great and increase the the pedestrian safety that's going to be coming heavily for the music and the park types of things. Um, if we can look at the spacing to accommodate those items, I think you've got a a pretty home run. and that sidewalk come down and then just cut cut across to the entrance there next to the the water fountain park.

Um I'd love to have you throw into the plan just the cost of asphalting that that row of parking that would exist on the outside of the pickle ball court. Okay. Just to eliminate some of the dust that can blow through and just and mud tracking into the court, right? Mud. Yeah. Mud into the court. Mud into the Yeah. Mhm. You also have additional parking on the uh north side too along where the pickle ball courts as well, right? Yeah. I'm not concerned about losing parking. I would trade the pickle ball courts for the parking. No problem. Because for music in the park, people are already using the elementary school's parking lot, so they'll just use it a little more.

No, I think it's great. Go for it. Yep. Great. Me, too. Okay. Do we need a motion here? How about y'all need a motion to I think a motion be good for the record just to show the support moving forward and they can reference that as needed to further I'll make a motion to move forward with the pickle ball courts um next to the um old schoolhouse park. Second further discussion. I'm in favor if there's a noise study or com, you know, if you guys look at the noise, I just Googled it. It says 500 ft is how far it should be from residences and that's probably about 2 250 to the first house.

Okay. All in favor? I Any opposed? Okay. Thank you. Thanks, Scott. Okay. Next up, resolution 2026306 approving Frasier Bike Park maintenance. Thanks you guys. Thank you Catherine. Then people will stay here and have lunch.

That's very true. Thank you.

Good evening, Mayor Sergenic, board of trustees. Sarah Katanite, assistant town manager. Um, I wanted to start with just kind of a brief update on where we're at with the bike park. Um, discuss some of the signage that we're looking to put in to see if there's any feedback from the board on that before that gets finalized. And then we can discuss the maintenance and manual. um which has a resolution as well as a funding agreement with HTA that we have an amendment in the packet to extend. Um so starting with the update as you all know the bike park was largely mostly completed um last fall say we're about at about 85 90%. We have a few items that we're looking to complete this spring and summer. So we have been work continuing to work with our partners on the project and AVID to make sure those are done. Um, so AVID is coming back, weather permitting, late April, early May, um, to modify the wall ride that's at the end of the jumps right now. Um, we had some concerns about the way it was initially placed in terms of what safety and and just um, if that was the the best spot for it. Um, they're going to be installing a shade structure over the central hub as well as other central hub amenities including seating, a bike repair station, and a log bike rack. some kind of ranchstyle arch gateways that are going to be over the beginner skills area. Um, in addition to that, we're working with them on finalizing the signage, which Trestle and the Winter Park Resort have graciously offered to provide the labor for that. So, we're just going to be paying for the actual materials.

Um, so we're going to finalize that, get those printed at the resort, and then get those installed. Um, we're working on putting our sponsor logos on features as promised with our sponsorship agreements. Um, I think the current idea is that we'll have Mountain Parks Electric and Guzman as our presenting kind of marquee sponsor if it works out on that wall ride and then Rendevous Foundation will be on a bike park feature. Um, we're working with Kathleen, our gardener, to get the landscaping in place. Um, the town is going to be constructing a water tower. Um we're hoping to make it somewhat stylish um and kind of fit with that kind of ranching style theme. Um but that will serve for regular maintenance of the bike park. We'll be able to kind of fill that up when our crew has time to do so. And then the trail crew that comes to maintain the bike park will have access to that water when they're there. And then there's just a couple spots that we're looking at some buck rail fencing. Um CPW did not want fencing around the entire park um because that inhibits kind of the animal migration, but there's a couple kind of safety spots where we were wanted to um provide a little more separation between like the ta trail around the lion's ponds and the bike park area. Um so most of this we're hoping to complete April, May. Some of it may bleed into later in the summer depending on again weather and just availability of of work crews. Um, we are tentatively planning for a grand opening on Saturday, May 30th. Um, so we've had an initial meeting or two with Bob Holmes and Trestle Bike Park, um, who's helping out a bunch with it. The Scott Ladine and his team with the Frasier Valley Metropolitan Rec District and HTA. Um, we've talked about a number of items having possibly like a kids bicycle parade. Um, Icebox has signed on to do some bike safety checks. Um, we've talked about possibly having some dirt, you know, kind of more expert dirt

jumpers out there. Um, some beginner clinics, food trucks, raffles, giveaways. KFFR is going to be out there DJing. So, we think it's going to be a great event. We've had a lot of support, ongoing support from our partners. We're working now on kind of reaching out to some of the local businesses. Um, I need to touch base with the Mountain Bike Alliance, the chamber. Um, but just getting anybody who wants to be involved involved. So, it should be a nice community event. Again, um kind of all weather dependent, but it'd be great if you could mark your calendars and plan to be there. Did you say April 30th? May 30th.

A little Still a little early, isn't it? Still mud season. It is really muddy out there. I mean, the ones that aren't paved are just I mean, it is kind of mud season now, is it? Yeah. Right. By the end of May, it's better. Yep. Yeah. Hopefully. Hopefully. If not, we'll see. Well, it's I was going to say our hope is that it is dry.

That says we probably will get all of our snow now in May since we are planning on this. You know, it was a balance between trying to like ensure the weather would hopefully cooperate with wanting to be able to open it up and have people writing it, you know, for as long as possible this summer. Um versus, you know, scheduling something for the end of June and not having it open for that that period. long-term forecasts say you're going to be okay. You know, any given day it can, but I think another year we probably would have pushed it back a little bit. Um, this year that felt like a safe bet. I'm going to stop saying that because I don't want to Well, it' be great to have it open soon for things. They're over there now.

I know. So, along the lines of people being over there now, I think we need to do something to be re really clear about it. Muddy, stay off the trails. Um because I know well the new signage has it's got it's in a line on each one of those sections but something that's just like really clear and in your face at all the entrances because they're trashal and the dirt's so soft now anyway because it's new. So it was you need to manage forest service till the 15th. Yeah. Well they always put the trails out. People still go out and ride them.

I'm talking about the forest service roads. Yeah. Well, and that's a great segue into our signage. Um, let me try to get this bigger here. Yeah, that looks good. It's big on my screen. I don't know if you can adjust it over there. All right. So, this is kind of our draft signage. Um, and before I jump into this, I think it's something that we maybe consider because the pump track where people are riding is asphalt. I guess the issue is that they have to go over the dirt to get to the asphalt pump track. So, I don't know if we

look in the future at putting an asphalt path in there because I think it has been great having that available to people, especially I think some of our folks that would otherwise be skiing and snowboarding have been happy to be able to to bike on the pump track. Um but they do have to access it via the the dirt trails which right now are not snowpacked. Yeah.

Um but we do have on our signage um information about making sure people are avoiding abiding by closures and not riding when muddy. Um, we've been trying to balance having all the information we need with not having too much text that just fills up the sign so much that nobody's reading anything except for the really diligent rule followers. Um, so that that's kind of in the balance. Um, we have sent this signage as well to CERSA and gotten some feedback from them as our insurance company to make sure we're covered in terms of liability. Um, but the idea is that we'll have a few kind of main uh Frasier Bay Park signs. Some of these are going to go in the kiosk um that Andy Miller has made that are located. We have a new one that's going to be going in on the west side of the park um where people are coming down from the frontage road and then working with that kiosk that's over by the pedestrian bridge. The idea is that we would change one side of it to reflect bike park signage and then we'll have some smaller footprint signs at different kind of entry points. Um, so this would be the main kind of sign. Um, so it's got our different project partners and sponsors at the top, a map. Um, and you can see it's kind of designated by ability level. Um, in terms of the beginner skills zone, adaptive skills trail, progressive jump trails, pump track, central hub, and gathering area. Helmets are mandatory. Um, and we have put the main signage in both English and Spanish. And as you can see, even with trying to limit this, um, the it's just really hard to get text of any size um, to have this much information up there.

Um, so kind of the primary stop, read this section reads, "Use at your own risk. The town of Frasier assumes no responsibility for accidents, injuries, or damage. Mountain biking is a high-risisk activity and accidents could result in injury. Do not ride beyond your skill level. Be mindful of trail signage. Some trails are multi-directional while others are downhill only. Look before you leave. Observe park closures. Do not ride the trails when muddy. This ruins the trails for everyone. Please come back another day. Be respectful of wildlife. Give them space. Um, and then our helmets, our rules. See if I can make this a little bigger. I don't think, Sarah, I don't think you need to read the whole thing if you don't want to do. I think you just board a few seconds to review it. I mean, she's they've had a really good approach and good stakeholder input on this type of stuff. And

this is what they do. Well, not my experience, kids are not going to read this. So, no, but as far as just signage goes, I mean, I mean, if it's a liability issue, great. But they're not going to read through all. It looks good in a photo. If there is something that's really weird and that we're worried about, we can take go take a photo of it. So it shows that it was there when they went to ride the park. Lines are useful that way. That was my risk management job at the resort. You want to show the sign that said caution, you know, cliff area. We would close it with signage. Um and then we're also um working with HTA since they post all the local trail

closures or recommended please do not use the trail while muddy closures. So that's when it would be closed primarily when it's muddy. Yeah. We don't want them on the dirt trails. No. Um and so then in each of the different sections there are kind of um information and rules specific to those different sections. So here you can see is the pump track rules and then we have ones for the jump line. Again, helmets are repeated. Some of the kind of ride at your own risk is repeated throughout.

Sarah, I think that blue and green on the maps are these lenses hard to see with the background color. Okay, we could work on that. Well, the green and blue those are the difficulty, right? Yeah, I understand they are. I think we want to keep that green and blue, but we could work on changing the background so that they're lightning or something. Yeah. And the link to these is I mean it is still a working document. We provided a link versus a PDF, but this is in your packet. So, if there are any emissions or things that you would like to see in terms of um rules or whatnot for the bike park, um please let us know.

Those signs are examples, but we don't have a gap. So, Sarah, do we have anything that's like if there's something that's broken, call the town or Oh, that's a good idea. Um needs to be repaired. We could add this. We have um a QR code here that links to our website on the bike park. Um so people can look there for information regarding events and closure schedules. And then from that web page, we will also link to HTA's information where they're posting kind of the ongoing closures. So we could add language there about um maybe you see something that needs attention or something like that,

let us know. So please reach out. Yeah. Is there going to be anybody like checking on it or patrolling it periodically? Um, yeah, we'll talk about that next with the maintenance and manual. What did they do up at the skate park at Hideway Park? I mean, that's that's another high-risk um guess layout, but what how do they manage that? I'm just wondering.

Yeah, that is a good question. Um, I have not actually talked to somebody specifically about the bike park. We've been working quite closely with Bomb Homes and um, Trestle Bike Park given their experience with bike parks and their generous offer to take on a lot of their regular maintenance. Um, and then, you know, CERSA kind of provided their checklist of of items for BMX and bike parks. Um, so we' use that as well as a reference and then also leaned on Avid um, kind of for their expertise. So that's the town of Winter Park that manages that. A good idea to Yeah, I could ask them about that. How they manage? That's certainly a riskmanagement issue for them.

Yeah, they've got they have good signage. Yeah, yeah, it's unsupervised right at your own risk. They say helmets required, but they it's not enforced. Always enforcing always at this park. Yeah. Some of those questions have come up, you know, if there's injuries or whatever. We for years we had a bike park and we tried to capture that on the signage. This is right at your own risk and and call 911 if there's a Right. Yeah. Yeah. But that's what the signage addresses.

So, I'd like to piggyback off of Julie's statement on the colors. I would just suggest maybe we run all these signs and and language through an accessibility filter. um you know we are ND we are that's our identity up here is the accessibility of it and you know the color differences and those kind of things are all in those laws and standards. That's a good point.

All right. Any other questions or comments feedback on the signs?

No. um we are looking to hopefully finalize those um in the next and a couple of weeks. So if you do have any feedback um again the link is in your packet there please let me know. We'll be happy to look at incorporating that. So next up um is the memor memorandum of understanding. So again, a number of our partners that have helped bring this project to fruition have offered to help with ongoing maintenance. Um, so we have created anou between the town of Frraasier and uh Trestle Lake Park, which is part of Winter Park Resort, the Frasier Valley Metropolitan Recreation District, and the Headwaters Trail Alliance. Um, so we do have Scott here from the Rec District, as well as Bob is online um with Trestle if there are any questions for them. Um but basically the purpose of theou is to establish a cooperative framework for ongoing maintenance of the park establish kind of the different responsibilities um that each entity has agreed to take on and who is responsible for what. Um so we have worked extensively with our partners to establish this. We've had Kent review it. Um there was some language that his team suggested we take out around um indemnification and legality. So, we're just finalizing some of that language with Winter Park now. Um, so the resolution that is in your board packet does ask for approval of this pending final review and authorizing us to make some changes as long as we don't change anything substantive about the memorandum of understanding itself. Um, so walking through it, it is I have to scroll. Okay. Um again just laying out the the purpose and the terms the general principles the town of Frasier will be responsible for um structural inspections and maintenance

particularly of the kind of the pre-fabricated features. We will work with trestle's crew to walk through a couple times of year and do that. Um we are responsible for the pump track maintenance. So are there are things like seal coating that have to be done. Um we would hire somebody to do that but um that is our responsibility to kind of inspect that and make sure that that happens and take care of that. Um general kind of maintenance of the central hub and amenities as well as the water infrastructure. The next page we'll be doing the general the initial landscaping and then the rec district is taking on kind of the ongoing landscaping maintenance moving forward. Um so they'll work with Kathleen on what that looks like. Um go trestle Bike Park. Um they are providing a ridable surface maintenance inspection. Um again helping with those inspections and kind of seasonal maintenance and support contributions. Again they've quite generously offered 20 hours per week during the early season startup to make sure everything's in shape and ready to go and then approximately 10 hours per week during the peak season subject to conditions as well as ongoing technical guidance. Again, the recck district, as I mentioned, is taking on landscaping. Go to the next page. Um, and general kind of site support and coordination. And then HTA is going to help out with technical assistance, that communication piece, and kind of helping to to post when we'd like people to stay off the trails because they are muddy. General site support. And then the next item on our agenda does speak to this fundraising piece and continued support in the fundraising arena, particularly as a 501c3, so they can accept donations that may be taxdeductible, so more favorable to people looking to contribute to the bike park. Um, are there any questions?

Yeah. Is this a I'm thinking of maybe insurance or something. Is this considered a playground? I know playgrounds are incredibly cumbersome for inspections. Is this in that category or is this So, we had spoken to Cersea and it is kind of looked at similar as a to a playground. Um, it does require regular inspections. Um, we will keep a maintenance manual. Um Bob, you can probably speak better to I about kind of just requirements around kind of maintenance checklogs and inspections and things like that if you don't mind.

Yeah, sure. No problem. Uh Bob Bob Holm, Winter Park Resort, director of mountain maintenance. Um thanks for having me uh join tonight. Um, I think what what could be expected is to come up with a template uh and a checklist that first and foremost is easy for the for the crew for the different crews, whether it be uh Trestle or uh HTA um the rec district to to easily complete that gives us enough information to to remind us in future uh times of what was done, when it was done, um and uh what was seen. Um so we could do that in paper form uh and then change it into digital form. Uh I essentially we can we can look at something that uh Katie souls would be very familiar with uh that would uh be a good risk management tool and allow us to track uh any problem areas within the surfaces uh problem areas within uh general maintenances. Um and then also if uh if there's any um incidences that are worth uh reviewing and and inspecting uh based on incidents that have happened in the park.

So originally you're thinking about doing it on paper just to get started and you've got four different entities. How will will the town is there somebody at the town that's going to be responsible for reviewing and making sure that we're getting enough of the inspections and the maintenance done on a monthly basis? Um, who's going to oversee those results from He's looking around. No, I have Paul Johnson, our public works director. Um, we'll be working closely with Trestle on that and the trail crew that Trestle has out there.

I wonder if a Google doc or something that could be used that people can add to that would have I don't know. So, something that's they can figure that out. We can figure you can figure it out later. It's it's great. And thanks Bob for being on board with this. It's awesome. Yeah. And I'm I'm really flexible with We can't hear you. Uh oh. I think you're muted, Bob. Oh, your lips are moving, but we can't hear you, Bob. Can you hear me? Barely. What happened? There you are. There you go. Try that. Can you hear me now? Yeah, you're Yeah, you got it.

Um I'm uh we can be really flexible in in what seems to make the most sense uh given technology, whether it's people using their phones. Um, and the the key is is that we just make sure we capture the data however we're capturing it, whether it be um on paper and then it's transposed um once a month into the more digital form. Um, happy to be flexible with that. We've had s uh success uh in a number of different ways that we can share and if and if any of the other partners um have had success with um with ways of reporting and keeping those maintenance logs, we can adapt to those as well. So, I'm happy to hear uh ideas and and solutions. Uh but the key is is is having having good reports.

Great.

Yeah. So, um as part of that, it does reference the Frasier bike park maintenance manual. So, AVID originally drafted this for us. Um Bob has spent a lot of time with it reviewing it and making some edits. Again, we floated it um to our other partners. Um, and so I won't spend any time extensively on this unless folks have questions. Um, but again, it just kind of further delineates who's responsible for what and exactly what has to happen down to the type of paint we should be using to restripe the the pump track as that needs to happen. Um, so again, I think just a great document to make sure everything's happening. Um, it was definitely a learning process for me when we started this as to how much regular maintenance and inspection work does have to go into maintaining a bike park. Both to keep up that quality and to ensure that it is safe and that we are legally in a good spot, you know, if any accidents do happen. So, if there's any questions about that, I'm happy to answer them. Um otherwise there is a resolution to approve theou.

I move to approve resolution 2026306 approving the Fraser Bike Park maintenance. Second. Any further discussion? All in favor? Any opposed? Okay. Thanks to all involved. Yeah, it's exciting. A great effort. Kind of a continuation with the next one, right? Resolution 2026 0307 approving HTA Frasier Bike Park or Green Hunt. Yep. So, we um did establish an agreement, thank you, Scott,

an agreement with HTA back in July of 2024 to have them receive donations on our behalf for the bike park. again taking advantage of their 501c3 status. So, they did set up a Colorado Gives page um to receive donations. Um and I can actually just show you that real quick. Well, this last November, this was set up um in July of 2024. Oh, how do Colorado gifts?

Yeah, so we've actually continued to receive donations and a lot of them are smaller, but we've gotten a few larger ones. Um, so we've received almost $15,000 through this page. Um, and most recently we received a $5,000 donation a month ago. Um, so HDA continues to maintain this for us. They collect the money and then again will provide it to us for the purposes of the bike park. Um, the agreement that we had with them was written that it was set to expire in the end of 2025. So this addendum just continues that agreement on one so we can continue to receive the donations that we've received this year to actually complete the bike park and then we've decided that it would be a good idea just to keep that relationship and agreement in place so that we if people want to make donations or there's fundraising possibilities to go into a maintenance pool for kind of ongoing maintenance and future enhancements of the bike park um we continue to have that established.

Absolutely. I'll make a motion. I was about to. Go for it, Adam. Make a motion to approve resolution number 2026-03-07. Second. Any further discussion? All in favor? Any opposed? Okay. Thanks. And I would just like to take the opportunity to again thank all of our partners. They really have just been hugely, hugely helpful in bringing this together. It has very much been a community effort. Um, as well as to our sponsors. I know Rendezvous is here. We will get your logo out there soon. Um, but it they've just been a superb group to work with and really made this project happen. So, it's exciting.

Absolutely. And to our ring leader, assistant manager, Sarah. Yay. I get to stand up here and then give Paul all the work while I take the credit. All right. Next up we have Frasier Transit Center planning update Sarah and Joan Lions. Hello John.

Hello. So once again Sarah Katansite, assistant town manager and with us online is Joan Lions from Sedat. Um I wanted to provide you a brief update on where we are at with our Frasier Transit Center efforts. Um and then Joan is with us to help talk specifically about some collaborations with C dot. Um, so as you know, the town of Frasier closed on 360 Railroad AB on that property on January 9th, 2026. The property was purchased by the town primarily to be developed as a multimotal transit center for the town of Frasier. Um, the property is ideally located for this purpose being right across the street from that Amtrak platform. Um, it also is where the lift bus stops as well as busing. um future mountain rail service will be utilizing that platform as well. So, it really is kind of the hub of transit in Frasier. Um staff has been working on different ways to kind of um go after some funding and look at planning efforts to make sure we're being intentional around that property in future development. Um we've been having ongoing conversations with Amtrak. They are interested in leasing the property to use for their passenger waiting area and crew room. So, there's some different requirements that they have for that. Um, as some of you may know, they had been working through um an ADA program where they are updating all of their different platforms and stations across the country to make sure they're fully ADA accessible. Um, the improvements um for the platform area are set to begin, I believe, in April. um it's kind of been a moving target that as I understand it is actually going to be a couple years worth of kind of moving the platform and different things going on as they have to make sure that they're keeping the the platform open the entire time that they're doing the renovations. Um, I'll throw in as a side note that um, I know I showed you previously a sign that

Sarah Wick had worked with, I believe Slate to kind of develop that the GDA is sponsoring. And so we are working with the real estate agreement with Amtrak um, and getting those signs made and hope to have those up later in the spring, early summer. Um, Amtrak's contractor is going to hang those for us when they're on site. um Amtrak, we're also discussing with them getting receiving reimbursements towards ADA improvements that need to be made within that old vet building um to be compliant. So that will largely be focused on an ADA restroom and then creating a ramp to that front entrance in terms of immediate improvements. Is is there coordination on these signs with the wayfinding program?

We looked at that. Um, yes and no. I don't want to say no. Um, I have I've I have been involved in both projects and it was decided that we felt that they that the look of them would blend well with the future wayfinding. Um, these would be hung on the the rail station. The DDA had actually looked at a lot of other signage that we have held off on due to the wayfinding study and wanting to make sure that ran it its process. But just to just to clarify, like the the signage they've been working on, it will go on the actual Amtrak station inside on the

No, it'll be hanging on the platform right now. There's a tiny little Frasier sign that kind of hangs um from the roof of the platform. Um the north south. Yeah. on one on the south and one on the north end. So you'll see it as the train came in. Yeah. Um I know we showed those at a previous board meeting. I'm happy to send those to everybody though just to refresh everyone's memory. I think they're ordered now. I think so. We're working on it. Yeah. Yep. Yeah. But we'll absolutely have wayfinding directing people to the Entra station and to the transit hub as well. At some point need to formally name that transit facility. Yeah. But this sign's not meant to be

signage and logo. They're not going to change that, right? But we could put an Amtrak logo on our wayfinding signs, right? They let us They don't want advertising though. I guess they they don't need it, but just a picture of a train is all it takes. Exactly.

Just a picture of a train. So, um, in conversations with Cedot about this transit center that we were looking to develop, um, I've talked to a number of individuals, including Joan, who has been quite helpful. Um, and she has connected us with funding that is available through their mobility services. Um, so they work with an existing on call consultants, um, Felsburg, Holt, um FH FHU for short. Yeah,

I don't want to butcher butcher the name. Um and specifically had some money for some first and last mile travel shed analysis. Um that is money that has to be spent by the end of June. That work could begin immediately. Um we had scheduled an initial site visit on one of the few days we've actually had some snow and colder nasty weather here in Frraasier. So that has been rescheduled and we're looking at doing that. um I believe next week or the following week. Um but that basically is a travel shed analysis that looks at kind of connection points and pedestrian traffic multimotal transportation connections immediately around the station. Um and I can let Joan speak more to that in just a second. Um, as part of phase two, while this first phase is happening, we can work with C do DOT to fully kind of build out a scope for a larger kind of um plan and community engagement around the station and station area planning. And there's the opportunity there, you know, within certain um parameters to kind of define the scope of what we want that to look like. Um and once again that is money that C do DOT has available um to work with consultants that they work with um and Frasier gets to reap the benefits and have PL professional planning services done. Um Joan, would you like to say anything more to that?

Sure. Yeah. Hello trustees. I recognize a couple of you um from my time previously working at the county and also being a ski racer in the community. So, it's great to see you all. Um, so yeah, I think Sarah did a really great job covering most of um what we're trying to accomplish with the different phases of uh this study. So, as she mentioned, FHU has an existing on call contract with um the Office of Innovative Mobility, which has a group called mobility services within it. And so, we wanted to make sure to be able to util utilize that funding. And we had heard from Sarah that she was looking at opportunities to find ways for CEO to contribute to the closing of this property. We understood that the um existing um owner of the Amtrak station adjacent to the new proposed station was having some issues with complying with the ADA. And so we wanted to try to be a good steward to help. Um while we couldn't necessarily help with closing costs, um we were able to find some money in OIM to help provide um some of these different planning services to the town. And yeah, the the exciting thing about I think the future phases of this station study is that really you all can figure out what exactly you do with that um physical building in future years. uh whether it's continuing to make improvements on the existing facility as Sarah mentioned um where you know you're making the ADA improvements that are necessary to keep that open or maybe in future years you guys want to build something entirely different um we're we're looking to kind of explore all those different options as a part of this study and um we are almost done with um completing a task order um for the town staff to review um we're hoping to uh schedule the site visit, the

walkshed visit on the 16th. So, uh trust trustees are welcome to come to that if they'd like just to learn about some of the different constraints in your community. And then I think we may, and I know I haven't shared this with uh Sarah or Michael yet, um talk about that task order while we're up there just to make good use of time. So, um that is the goal and the target that FHU has set and um I am more than willing to answer any questions that trustees might have. There really is a great opportunity to look at things like kind of walkshed and again just that whole kind of station area um as a transit hub and what that looks like in terms of any future development. And I think really laying out a vision and some action plans. Um, having that study done and a kind of professional plan also is extremely helpful in going after any sort of grant funding in the future. Um, in terms of having some initial conceptuals and design as well as data and community engagement to back up what we're asking for funding for. And I'd like to see a study that incorporates a parking garage, which was kind of the original intent of how we help activate the Riverwalk and not have a sea of parking lots over there and have one structure that is part of the transit center.

Sounds good. Yeah, parking will definitely be a part of the um station study planning process. Um mayor prom. So um if you have any questions about that um we can always uh go into that more as you work through the the station study process. Um as a part of that um study with what we've currently um scoped in so far, there are going to be stakeholder interviews with um key members of the community. Um, some would be probably determined by town staff. Um, but if there are specific concerns that you all see, I think that we would welcome that as a part of um, the discussion.

Um, I just want to make sure that she I think was referencing a parking garage, not just parking. Okay, that was your understanding. I just making sure.

Yes, Steph and Sedat have talked about that evaluating that possibility as part of the study. And I'll just point out as well included in the packet um is a travel shed analysis that C do DOT did with their consultants for Graanby. Um and that was included just as reference of what this may look like. Um as well as a couple larger plans. The PBLO station area plan and a Colorado Springs passenger rail station location study are included. Our scope would probably be a bit different than both of these. Um but just wanted to give some examples of the type of things that could be included in this plan. Do you have a tenative time for the 16th walkthrough?

We don't have um a formal time scheduled yet, but I know um when we had scheduled the previous walkshed meeting, we had started I think at 9:00 and we were going to go until noon. Um so probably similar time frame. Okay. Thank you. No problem. Great. Okay. Thanks. Thank you. Um if you would like to just provide a motion um authorizing us to continue to work with C dot on these efforts. That would second. Any further discussion? All in favor? Any oppose? Okay. Thanks.

Thank you. Thank you all. Have a great rest of your evening. Thank you. You can sit down, Sarah. All right. Resolution 2026 0305 rendevous community trash enclosure license agreement at long last. Good evening, Mayor and one second here.

Good evening. Uh my name is Alan Celiff, assistant town planner. um bringing back the rendevous community trash enclosure license agreement. We previously spoke about this in um September 2025. So just go through a few slides here and then the applicant's got a number of slides to present on as well. Um the request is from Rendevu Colorado to construct an HOA managed community trash enclosure on town property intended to serve uh chiefly the single family uses in the rendevous development. The proposed license agreement would be required to formalize the arrangement and allow uh rendevous to construct it on town property. Again, this request was first presented to the board of trustees on September 17th, 125 and following some uh discussion on that, it was ultimately tabled for the applicant to um consider some additional items and then come back. So, that's what we're doing tonight. Again, the proposed location is um roughly on the west side of Rendev Road across the street from the St. for our church about 1,500 ft um to the east of Highway 40. Um the license agreement area is a relatively small area of about 6,000 square feet um located between two town infrastructure uh buildings of a water well and a water treatment plant I believe. And then um just a note that the proposed license agreement area is um small enough where it doesn't um remove open space outside of the 4E required dedication from rende going back to the annexation agreement and the minimum required. Um if you recall some discussion last time um we discussed that an additional amount of open space was provided through the various filings

and subdivisions. This eats into that a little bit but not so much to go underneath the minimum amount. So the proposed license agreement would cover construction and maintenance at the license fence. Um it's proposed to automatically renew since these are permanent improvements in terms of trash area screening and a vehicle turnaround and landscaping. Um some kind of key stipulations of the license agreement include that it's it can be mutually terminated or terminated by the town for non-compliance on the maintenance standards and then ultimately if ever terminated um the uh light fee would be responsible for full removal and restoration of the site. So just some recap items of the board discussion on the 17th. Um discussion was regarding alternative sites to be examined and looked at. So Ronda was here tonight to go into more detail about some of those other sites. Um there was a request to specifically outreach to the church and provide kind of an update on discussions with the church on their uh potential impacts from it and um their feelings on it. Uh discussion if an open space could be offered if additional open space could be offered as proposed trade. Um the make the town hole essentially and then discussion of some of the more finer details of operations, maintenance and design that were as intended. So the applicant is coming back tonight to present on these items but um included as an attachment the the board or the staff memo is a letter of support um the communication from the St. for our church um indicating that they don't have opposition to it. Um additional detail on these sites is going to be detailed. We'll speak to that after my presentation. And then rendevous is proposing transfer some additional open space to offset the license agreement area specifically

a a small area to the east of Porfery Pass. And I've got a map on the next slide. And then additionally a small parking area with nine parking spaces that's currently been used as construction staging. Um and as the development has been built out is no longer needed and proposing to turn it down for trail parking. So here's the two proposed conveyances. Um on the left here is the open space area east of Porfery Pass Road. is the road that connects the Frasier component of rendevous to Winter Park and Ski Idol Wild Road. And then on the right, um, it is, it doesn't show up great on the aerial here, but it is an existing parking area. Um, that it was originally included in the filing seven, which is the town homes immediately adjacent to this as part of their parking, but um, the final plan for the filing seven area, included quite an excess of required parking. Anyway, I believe it was 75 or so parking spaces that they were already providing above the minimum required at the time. So, the loss of nine spaces isn't a concern for any of the required parking. And again, it would be intended to serve um as public parking for trails in the rendevous area, not necessarily just rendevous residents. So tonight, the action to be considered would be a resolution that would allow um execution of license agreement. So we've got the first two of the same conditions of approval proposed originally in September that um there were still some staff review comments on the initial submittal. So uh reviewing and addressing those and then requirement for an updated legal description and accept the license agreement. And then um this new condition C would um would require the

applicant to convey to the town these two proposed um areas in exchange for the license agreement and that that would have to be executed prior to the town exiting the license agreement. Um so just a final comment um discuss any of these and then if there's any other conditions or um thoughts from the board to integrate into here we can add those into the resolution as well. That concludes my presentation and then got stoper and Joe Malone from rende Colorado with some presentation slides. I'll pull these up once they're ready. Um, Alan, I was curious as to why this is a license agreement.

Uh, the license agreement, there's several other like town um executed license agreements. It's so that the town ultimately retains the property, the underlying property. Um, and it it's not a formal conveyance of the land over the rendevous so that we we don't we keep uh possession of the open space. Ultimately it won't be open space as part of the obvious but it could be converted to that should the life agreement be provoked or mutually agree. Okay.

And in the future if there's a a better option x amount of years from now and this this facility is no longer needed. It still maintains us to have that property which I think is a good move. Any other questions for Al before we have the two parcels that they're I guess they're going to exchange for that property. Are they near a trail head? Is what what's I'm not exactly sure where they're located. Yeah.

And are they convenfury pass has an existing trail on the left here. So where is that? And then the trail head parking lot over here on the bottom on the right. Uh it's between I believe stage coach way and longs peak drive. I believe there's a winter trail that goes through here and then there's um current discussions to improve some trail crossings in the vicinity that will relocate it a little bit closer to this trail head. Um I know some of the slides that Scott had I believe you talked about some of the trails. So you'll be able to speak a little bit more about immediate project, but I know there's a trail that goes along Rendev Road to kind of the upper left and then um adjacent to this bike to the south.

So Pery Pass Road is the one that connects Rendev Road to Ski Idle Wild Road, right where the new Idle Wild Park is, right? And and that trail segment is the one that goes to the east towards the Forest Service land east of I believe. And what's so what improvements are going to be made there? I mean, and who's going to who's going to pay for those? I mean, I assume they're going to put a parking lot there, right?

Well, there Yeah, the paving is already there. Um, we had a site meeting with with Paul Johnson, public works director, to discuss kind of requirements to turn these over to the town. There was discussion that there'd be some required drainage improvements to make sure that the the parking lot drainage isn't impacting adjacent trail or property. So, I believe some curbing will be added to that and then striping. But then ultimately once it's turned over to the town, the intent is that we would fully maintain it. So, it'll be it'll be public parking, right? How many spaces?

Nine spaces. It's uh for Poland and there's a couple of two for parking on the on the side of it. It's a lot bigger than nine spaces. That that lot. That's what it was designed as in the approved final plan for filing seven because we we' uh ground truth that the street scraping goes in that it would meet the the striping requirements for parking space. nine spaces between both of them or Well, the parking lot is only on the image on the right. What's the other one?

The other one is just an open space parcel that is intended to uh make hole for the loss of the license agreement area of the trash enclosure. So, it would it would essentially uh stay in its current condition. It's got a trail on it. Um there'd be some um I believe some drainage improvements or ditch cleaning for portfree pass itself. But the parcel there would be no no changes to the space parcel shown on the left. So the area for this parking too is is in good proximity to a trail that can take you to the friendship drive trail head that gets into the national forest areas. Um we always have I think complaints from I think some property owners in that area just given the how popular that trail head is. Um so this provides some some other parking expanding of parking opportunities for that trail which you know for me personally is one of my favorite trail heads um in the summertime and um you know I think having more parking that's just further down without having to go all the way to the base of Rendevous is great for people from the Midwest who don't want to huff up the whole hill. But I guess I'm struggling. The one on the left, what what are we getting? Because it is that is that buildable land? I mean, could they put a house or something there? What?

No, it's currently what why what are we getting for know with that piece of property? be essentially just confirming that it's town owned open space in perpetuity rather than a something that the HOA could potentially request propose for so would that there wouldn't be any actual uses though it's part of the HOA open space currently for that filing just okay transferring it to the so we wouldn't have the opportunity to put two or three parking spaces on there I don't believe so I mean at that point property though hard to say Yeah.

I don't think it's big enough on it. Okay. Okay. It's hard to tell head there, right? Right through it. Well, you do have a bus stop there. Um and you could have put up additional signage there too for the trails. Um so, I mean, those are some opportunities that we could take advantage of as putting in that some type of a bus shelter. Um there's a lift bus stop right there off that pfery pass. Okay. Um so it gives us the flexibility to enhance the different trails as we look at that down the road. It's great.

So if either if either party were to terminate this license agreement, the land dedications do not revert back. They stay in place. Frasier stays whole. There is no risk to Frraasier. In other words, right? That is the way that been discussed at this point of no um kind of counter conveyance of the open space if the license agreement goes away. Okay. Is there any concern that this request will be replicated in the future? Maybe not by this uh group but other groups uh wanting to lease open space for

dumpsters. Yeah, sure. I mean I think that's a validity. I mean, it's a terrible precedent. I I understand this one's already built and or the subdivision's already built. This is kind of a cleanup activity, but I'm trying to make sure that we don't get pressed with this ever again. I think it's an inappropriate use for open space. Yeah. Well, I guess what I was going to suggest is maybe we do an ordinance that specific to this situation so that it's not repeated. Well, who knows what comes in the future. We don't want dumpsters on our open space is what I'm saying. That's not We already have They already have dumpsters on our open space, right? That's where the dumpster land.

We're We're cleaning up this situation. We don't want every subdivision moving forward in every annexation to put forward a request that, hey, that's a legitimate use of your open space to put dumpsters on it. Well, I think in in the future, we all know that we need dumpsters and that's part of the planning process. This was back in the day when they thought they were all from Denver and we were from Denver and everybody got their trash picked up. Oh yeah, I I I do think this is a cleanup issue. I just don't want to face this issue ever again is my point. I don't required what's going to happen with the current dumpster pro property.

It's moving to here. It's it's sure the current town the town owns that. So we can So are we going to develop is that the plan to develop that property? It'll be developed by rendevous. I mean the dumpsters may be on a little parcel of it but the access is the rendevous property. Yeah. We will still maintain access. I think there's a wellhouse there. We still want to maintain access to the wellhouse to maintain that wellhouse.

So we have an easement to that property. Well, we own the property, so we can put an easement on it before we ever convey it if if the town were to ever convey that in the future. But we would need to evaluate, you know, from like a public works perspective, too. Do we need to have somewhere, you know, utilizing that land versus providing it for future development? I think it's just a trade-off the town needs to consider in the future. I'm just trying to think of a what value it has for the town to move the dumpsters from the current location to the proposed location. They violate our current ordinance for visibility from a highway. Those dumpsters do. Yeah. What are they? And the community would like to see them moved.

Yeah. Scott, it's likely a bigger benefit for Randoo than it is for the town, but I think we're being a good partner and they're also being a good partner of trading.

And just a little background on this too, um, you know, 4E is the open space parcel that's in the 2003 PDD that shows the rendevous planning parcels and per that annexation agreement, 4E is to be uh, dedicated to the town, which it has. That was a requirement of the annexation agreement. That is different than what you have like on the other side of the street for Grant Park where you have 23W which is the open space and open space facilities where they still get to keep that open space and there's no require for that contribution. So you know you know they did contribute more open space than what was necessary. Um they are trying to offset any type of impacts for this site with additional open space which I think is is worth mentioning. Um but just the reason that we're here is just because of that requirement in the annexation agreement for them to dedicate 4E for that open space to the town which they have done. Um but uh you know hindsight's always 2020. You know they could have cut out this parcel before they dedicated that but before they really saw the need for this facility in the location. So like I said that there are a number of slides here from the applicant. Um hear from them for some additional detail and then happy questions either one of those.

Good bring them up. You ready for advance?

Thank you Alan. Mr. Mayor trustees thank you again for having me here today. My name is Scott Comacview Colorado. I'll try to be pretty brief because I think you guys have all seen this quite a bit. Uh and Alan did a really nice job of putting together an update of where we were. Uh we heard very clearly at the last meeting of some concerns and we just tried to do our best to kind of address all those different concerns including evaluate the different locations, talking to the church, considering some visual impact uh from the church, seeing what that looked like. uh as well as a trading of some open space. So those are the items that we looked at. Uh just so everyone knows the area we're talking about. Uh this is the area along Rendevy Road and what this would look like. Uh and here are some of some pictures of the facility just to remind you as well. Uh the design of this would be in keeping with a lot of the other trash enclosures in the area but better. Uh a lot of earth tone colors. We're going to actually completely screen this in uh on the top part where it shows it's kind of open uh and just to kind of make it sure it's more wildlife protected and we don't have any of that. So there's some lessons what we've learned over the years. We're also putting a solar lighting on there uh downward lighting for night sky uh as well as a security camera which the will go directly to our property management company who is here represented tonight too. And actually I would want to mention too is we have representatives from our the rendevous community association online and also in the audience here too if there's any other questions regarding that. Um we talked about the license agreement which we don't need to go into any further uh unless you have any questions on that but I really wanted to kind of get into the alternatives location analysis so you guys understood how we looked at this. So again we we wanted to we put together a set of criteria. Uh first of

all really not having this on US 40 for some visual impact reasons and also just for the likeliness of getting more poaching as you get drivebys on the highway there. visual impact. We didn't want to locate this next to someone's house uh or at least too proximate to that. Having them as something a location that was central centrally that uh that people can all these users can use it on and ideally on the route uh out of the community here. Uh uh other items would be the land use really not it's an appropriate land use in that area and not necessarily um uh in a location that just would have a negative impact to uh the adjacent land uses. Uh a buildable site it's not overly you know too much hillside and a lot of grading required and then circulation into the into this because people will be driving in and out of this. So, that's really the criteria. We applied that to uh four or yeah, four different locations here. And it's probably hard to see here, but you could probably see on your screen here. And I'm going to take you through the different locations here. Location number four is uh is really again this is uh really on the location that across from that open space that we were just talking before. Uh and you could see a trail. We have a new trail that we actually put in on the left hand side of Pfury Pass Road. And actually, can I point here? I think I can. Yeah. So, this is Pfury Pass Road here, which connects to Ski Ottawa Road. And this is that hairpin turn here. We recently uh improved a trail that comes from the Ski Idaw Wild uh park up to this location and crosses this location, but we thought this might be a good location for the trash facility, but really uh because of um the the location on a hairpin turn primarily and that it would be impacting a trail there, we

didn't think that was a a great location there. Moving on to the alternative number three. This is um again on rendevous road. Uh but the biggest challenge with this location here is really that it's right below a bunch of homes that I could be looking right on it. Uh I think the route would be good. Um and the site is a little bit challenging because it's it is a a sloping hillside. Would take a bunch of grain to get to get that work done. Uh alternative location number two. Uh this is actually where we're just talking about that parking lot that we talked about before. You could theoretically put this trash enclosure uh on that parking lot. And again, I think the biggest challenge with this is that it's right next to those homes that are probably not in inappropriate land use as it relates today. Uh but while I'm on this slide here, I could talk about uh that parking lot that that we'll be conveying to the town. And uh we are currently working with HDA and actually they may be uh reaching out to the to the town if they haven't already. We're going to be applying for a grant to kind of improve uh this trail location. Right now you actually cross the road. This is a winter and an allseason trail and you go along the road and then it and you then actually go down this gal right here. We're looking actually getting this grant that would allow us to cross the road right here and we would build the trail on the far side of this which would take some grading and some sight sight walls in that location there. It really is going to improve this area here. It's going to make it a safer crossing and with the parking there, it's going to be well utilized.

Yeah. Uh this is I'm sorry backing up to that. Oh, um, having sold one of those units, I really would like to have some kind of buffer for that that comp those three or four units. Yeah, you know, we've looked at that. You know, putting, you know, it's it's trees and snow storage kind of is always the challenge there. I think there's and again, the other part is what put planting more trees in that location there when there's really no irrigation. There's really no guarantee even a fence would be better than

Yeah. And and I think that's something we can look at. Uh we actually talked about it on site actually when we're with Allen and and Paul on site and it's just one of those things of would they think that's an improvement or not an improvement and how it works for maintenance. You need to do some politicking over there because they're they're not going to be happy when they find us out. I don't think

so. We'll we'll we could definitely take a look at that. I mean I think the approp doing the appropriate thing. I think we're willing to do one of those things. It's just a matter of what's the right thing to do and what would their legacy. The uh again going back to this uh the preferred location here, you could see how it's really this this is a it actually is a very efficient use of land. Uh it is uh as Alan mentioned uh between the old barn and uh which is part of the the town public works facility and the water well setbacks uh and actually will allows us to preserve the trail in that location. It is on a very black section of road a straight section of road and not immediately across from any residential here. as you as you zoom into this, you know, one of the things I know Katie mentioned uh her experience of being on the part at the church and what she would see from there and uh we went out there and took some pictures. We did meet with the church to kind of see what this would look like from from the that church area here. This first uh this simulation here is the what it looks like today if you're standing right outside the church and looking that direction here. And where that red arrow is is where generally where that facility would be. The next one you could see there is a slight brown structure with some trees in front of it. That's what you would see. So it's really it's again it's in the distance. It's not it's not breaking the tree line. It's not you'll still see the ridges ridge line in the distance here. It pretty has a pretty minimal impact on the view. and standing out there with the church, they didn't have any concerns with that.

And the trash enclosures are a big improvement over what you have right now. Yes, they they are. Yes, it's again, it will be uh it's a earthtone colored uh facility there covered and completely secure. So, it's going to be really blended. Nice. Yes. So, from the back from people walking on the trail behind it, well, in the back actually, it's going to be even harder to see because there's trees behind it. Okay. As well, you're going to have to reroute the trail. It is actually not totally rerouted. It's actually shifted over slightly and improved in the same just about the same alignment. Shift.

And looking at the open space, uh you could see in this map here, uh as Brian mentioned, this four or actually as Michael mentioned, the 4E open space here, uh is the large swath here. That was one of the requirements from the early PDD of dedication. Prior to that was the linear park of uh of dedications there. And then you can see within the community here in addition to all those open space areas, each each area of the community has uh either association open space or additional town open space. And uh so this is one of it's a very uh generous open space plan. Um, going back to uh uh Lewis, the the um the location of that one open space that's right in this location here.

Where's your cursor? If you could see my cursor there.

And actually, I think I have a next slide. Maybe zooming in on that. Yeah. So, you could see this breaks out the the trashed area location right here. This is the the four season. We're calling this the four season trail head dedication right here. And this is the other open space location right here. Hopefully that explains the location a little bit better. And and actually the picture on the bottom right here is a picture looking down that that open space next to the Pfury Pass Road and the the snow covered trail in that location there. So again, public benefits, uh, you know, uh, you know, Rendezvous has, I think, been a pretty good steward with providing trails. The original, uh, PDD required some connections, uh, that be made, approximately 100 1.88 miles of trails. Uh, over the years, we've provided approximately 8 and a half miles of trails. Uh, including just another almost a a a mile and a half of trails in 2025. Uh we're going to we're actually continuing to do some trail improvements in 2026. We have some uh really important connections. We're really at the point now we're just trying to make safer road, you know, road crossings and just better connections to make sure everything from the the uh north side of Rendevous Frasier can actually get all the way over into Rendezvous Winter Park. So I think that's going to be really pretty neat. uh this trail head off Rond Road um is going to be also very important as you know I think Michael mentioned there's always a need for trail head parking that has been one of the criticisms in in the community here so I think that does go a long way towards satisfying some of that and uh and the rendevous foundation as well has to date contributed over a million and a

half uh towards the wide range of local organizations including the Fraser Valley Recreational Found Foundation and the water the Fraser Valley Elementary School and and the NCED. So I think we tried to be as good a steward in the community as we can and we'll like to continue that. Um just final thoughts again as we mentioned before one of the number one complaints that we have received as part of the Rhonda Community Association board is really the trash and it's something that this is something that as I mentioned our last meeting I heard about from my first day working up here and we're just trying to kind of fix this legacy uh issue here and uh we have heard from the the town of Frraasier from code enforcement and from our property management this would go a long ways towards helping the situation. here. Um, this improvement would improve the entry. We were talking about what would happen on that parcel there. Uh, you're right. Part of the our the trash facilities existing now are on town well property and part of it is on commercial property. We are currently actively looking at doing planning work uh for those parcels along US 40 here and hopefully we'll be back to you guys here shortly uh with some planning efforts that we're going to do there. I think there's probably some better uses than trash facilities along US 40 that will benefit uh the town of Frasier. So that's our plan. Um I think that's generally about it. the Rhonda Community Association board has approved this project uh uh condition basically on based on your approval of this. So once we're approved uh uh once we move forward with any approval from you guys, we would actually go and we're going to go and rebid this and making sure we get all our pricing and and work for getting this constructed in the spring.

Great. So with that, any questions of me? You did a great job of addressing my concerns. So, thank you. I tried. Thank you. Yeah. Thank you. Is there anything we can do to improve the parking around the um Frasier River Trail as you come in over the bridge? That's a really small little parking lot. Oh, yes. and actually and then across the street in front of the the little park. Um and maybe across the street, but that's a real high um trafficked area, the that trail head at the Mhm. They have improved it. It's all paved now.

Yeah, but it's only a few spots and it's hard to get in and out of. Um I'm just wondering if there's anything we could do to increase capacity there. I don't know if there's it's already been conveyed to the town. I think that's a town parking lot. Now it is. Oops.

Uh but uh we are actually working with the town and HDA right now to look at some grants for that as well because I do agree that the um the turning movements into that and the crossing there is a little is awkward especially for the winter trail. So those are things uh we are working with to kind of try to improve that. As I mentioned before, there's a couple different areas and that's been identified as one of the more important areas of safety concerns. Well, and across the street in kind of that little park, there are some parallel or whatever diagonal parks parking

spaces, but it's on a curve and it's kind of a dangerous curve because there's a lot of traffic. There's a lot of trucks because all the trucks come in through there, right? Well, some do. Yes. And actually, we have also uh we've heard that we've had that discussion with the Rendezvous community association about truck traffic there. So, we're uh being Rondoo, Colorado, we're actually reaching out. We've reached out to all of our trades, kind of talking about speeds and and being careful in truck traffic in the area. and if you're working in Winter Park that you should be driving and using the Winter Park entrance and not going using the Fraser entrance to kind of go all the way through to Winter Park.

So, we have been having to we're trying to mitigate that through some you know some communication but as for the parking spaces that are along the road there that again that is all within the town of Fraser already. Uh and so that might be something that we're happy to again work with the town to kind of look at different solutions to kind of make safer crossings and safer parking. Yeah, that that parking lot area that was conveyed improved and conveyed to the town um you know was just another requirement that annexation agreement for that trail head parking close to the Fraser River Trail. Um but you know looking at any space across the road from the park

condos. No, there's a uh water quality pond there. Uh I'm talking about right right kind of below the below the condos or town homes or whatever. Yeah, if if I think that's I think it's where I'm thinking you're talking about it's kind of a depression in that area and I believe it's water it's it's storm storage in that location. Um you know given a recent discussion we've had about speed. Um you know we could look at that area too to see if there's any way that we could help slow down traffic um with that that parking that's there off Mountain Park um just to help address that issue. Yeah, that probably would be appropriate sections.

I'm thinking of parks. Um, I love park. It's awesome. I'm glad you like it. It is so cool. It's the biggest hit with the grand kids. Let's go to Ottawa. I love it up there. Is it finished? Yeah. It's awesome. It's a great park for kids. It's super super cool. Um, well, I would like to make a motion to approve resolution number 202605. I'll second. Any further discussion? All in favor? I Any opposed? Congratulations. You have a trash. Thank you. It's a win for us. Appreciate my question.

Good. Okay. Grand County Road 72 acquisition from Grand County Hall. Good evening, mayor, board of trustees. Paul Johnson, public works director. Uh the matter before you tonight is uh just looking for board's decision on uh acquiring County Road 72 for $10

from the intersection of uh Grand County 721. So just past the underpass all the way up to uh the dirt road there that'll be Grand Park Drive eventually. um kind of was envisioned back when the drop was um designed and built and they realigned county road 72 uh from its previous location which was kind of straight up the hill next to the historic Fraser Tubing Hill. This is the relocated portion and we were approached again of last summer um by um the county um on our willingness to acquire that. It does kind of serve the purpose of um putting the road under our control as we look to build the public works facility on 6W. And so um they're looking to uh dedicate to the or give to the town with the quick claim deed uh that portion there from the intersection of 721 up to Grant Park Drive. Uh the only cost is the $10 for the quick claim deed. So I'm just looking for uh consensus from the board if we want to move forward with acquiring this. Uh that would give us uh control of 72 up to Grand Park Drive and then they would continue to hold the they would continue to own the rest up to the um through up past Denver Water and all the way up the rest of 72.

Yeah. Why why wouldn't we? Yeah. I it's I think by bringing it to the I think it's a great move before I tell the county to go ahead and vote on this next Tuesday. And there may well be room for um a rather steep but pedestrian trail just a single track because a lot of people walked up that road kind of corner and it's back. It's a steep road but we significantly lowered the slope of that road when we put the two curves in it. Yeah, this was just on a blind curve and yeah it lines it aligns with the future of the horses. Is there any conversation on uh giving them 721? Yes. Can we just swap it?

Uh the county uh my conversations with uh Chris Manguso and Dave David their road bridge superintendent is that they are open and agreeable to taking um the land under 721 back. It just 721 just appeared to be a piece that when we deanexed Buyers Peak Fire Ber Peak Ranch that some reason we kept the rideway underneath that that pre-existed the Buyers Peak Ranch annexation. They're open to taking that and that being when that becomes part of the parkway that they control that. That depends. What what section is that? Is that the Fraser Park?

Parkway that goes across at the tubing hill and right 72 to 73 is owned by the town of Frasier. land underneath the county. Yes, we own the rightway. It's a goofy setup. Goofy. That's why I was like, let's just clean this up. Clean things up. They are open to They are open to What if we What if we acquire ranch? What would have that still maintain still be the county? It'd be annexed into the time roads are easy. It's property service.

Okay. Um, the only question I have is the the survey picture shows, you know, the original underroad 72 that goes on the left side of the drop. What about the bend that got put in it? Who owns that? I'll check with with Chris. It should be ours as well. Okay. That this would give us the the old portion there behind the drop for right maybe potential expansion of the drop. Yeah. And I mean that makes total sense. I just want to make sure that if we're maintaining above that road, we should probably maintain the bed. We own that. It's ours. We do. Okay. On 72, we Where does our ownership stop? It stops at John's Drive, right? Then it goes to the county.

Uh uh that's what I thought. That's what I thought, too. Is Yeah. Right after the Murdoch Center, it turns into the county building, right? Where it started. What do we What do we start? right here on this side. So that road used to go straight up instead of bending or coming around that like triangle. What were you looking at? It's confusing property. Maybe the way to say yes.

Well, I think exactly. I do think the bend isn't already maintenance of a pedestrian path. Yeah. Coming up that hill instead of people walking around that because some people bring their cars and they just can't. It's a uh this is not would be a very aerobic you would be run over. All right. Okay.

Grand County Road 72 acquisition county second. Any further discussion? All in favor? I post. Okay. Thank you. Appreciate it. Great. Thank you. All right. Moving on to updates. We've got committee minutes under there. Don't need to go into those, but anybody else? Grand County, their drought preparness committee met last week and uh determined that we are in a stage three drought, which is our highest level. The river reservoirs are actually okay levels right now, but the rivers precipitation are record lows.

Not anticipated to change. This summer is more supposed to be more of a neutral and then the fall they don't know but they're not anticipating this turning around. So you know all the recommendations that come out from the county are voluntary but uh they're going to start advertising it. We're in a stage three drop if you look at any any of the presentations out there county summit county and county are just drying up over the last year compared to the rest of the state. But anyway, we're we're officially in that state. So, what does that what does that mean? Ask

it's a voluntary program. You know, you make a lot of suggestions to the water providers on, you know, communicating with their constituents on just doing better practices using less water. It doesn't have any doesn't have anything to do with fire restrictions yet. Uh, it does not. They're not related, right? Okay. Yeah. Yeah. That was going to be one of my comments. Yeah. Yeah. I would imagine that's

that we need to start looking into and getting out to our constituents users that they need to be water-wise, you know, and right off the bat start those water restrictions and encouraging people to not take long showers and get the word out. Those those are exactly the things that went out the newspaper today. So, yeah. Good. because it's um we uh you know we need to get that out. Any landscaping activities put those off because generally that takes a lot more establishment watering and stuff like that using which is in our water conservation order and signs those kind of things. So yeah. Yeah, it's spooky.

We can absolutely share those those items. I think it'll be good for us to keep that on our radar and keep it out to our homeowners. That's some updates for and our guests. Go for it. Um, so today we received the commitment letter for uh St. Louis from uh Chaffa from the Colorado Housing and Finance Authority, right? Or the Prop 123 funds. So that's

very good news. Um, with that, we anticipating a closing date for the bonds and for the Prop 123 funds on on April 21st. Um, I will confirm that when we can confirm that, but that's what we're all looking at is that date for April 21st, maybe even be a couple days before that. Um, but that's well within um the timelines for that last extension that board just had. Um, and just again once we close on those bonds and the Prop 123 funds, uh, that second loan that was approved the last meeting will be immediately reimbured and wired back to the town. So, just want to provide that reassurance. Thank you. That bridge loan is going to cover.

So, it was a little confusing. I asked a question, but I'm not sure we clarified it. It had a promisary note at part of that and it said 2 million but then it was the total was 3.3 million. So what is right we were at 2 million and then looking through the end of April um Matt gave us updated numbers it just didn't get updated everywhere but it's correct and the actual approval that it's 3.3 3.3 3.2 Yep. Okay. That's going to carry us through through the through the end of April and probably into May a little bit.

So, as soon as we close on that leads on hopefully on April 21st, that's any any funds that have been allocated from that 3.3 million will be paid off and not used any further. Are we still working on that sort of contingency? Matt is still working on a contingency with that too with the impact development fund.

Okay. Um, Grant County is looking to stand back up the uh, historic preservation board. Um, they've been reaching out to the to the various municipalities to see if the board would like to appoint um, one member uh, to that historic preservation board. Doesn't have to be a board member. Could be a board member. Could just be a member of the public. This is kind of similar to the Frasier River Valley Housing Partnership where we just appoint some money uh that we think would represent the interests of Frraasier regarding uh different loans and grant programs that are available to historic uh to properties with historic designation. Um and also look at adding any buildings that the town board would want to add to the historic designation. Um so you know things that could be added to that could be like the historic church for example. um could open up some funding for the church especially for an additional phase. Um all the other m municipalities have have um have elected to that they do want to have an appointment. So just want to confirm with the board that that is something that you are interested in.

I would recommend it just given that we do have um a few buildings in Frasier that do have historic designation. Um, and with this local, uh, when they send this back up, the county will have the ability to process buildings as long as they meet the proper criteria for that historic designation. Everyone's good with that? Yes. All right. Um, uh, we have been reached out by, um, Steve Fitzgerald with, um, Razor Valley Arts, uh, interested in a letter of support, uh, for their application for a $3 million Colorado community revitalization tax credit program. Does anybody have a problem with us providing a letter of support? No.

Uh, this would go for the the art center that they're looking at doing. And if they are successful in getting that $3 million and see if things can they can break around, they can get the project financed. God, that'd be awesome. So, um I'll I'll get that on letterhead. Brian's been working on the language that Steve provided some draft on and uh we'll get that out to them for that application. Awesome. Um and the last thing I have is you may or may not know, but Mr. Garrett Scott um has provided his resignation. and he will be looking to move to Texas um with him and his wife Victoria and um we'll be working with here at town through April 17th.

Yep. And and then on the following day, the 18th, which is my birthday, of course. Oh gosh. Um which is also the day that Sarah started.

You're gifted. Um so um obviously Gar's been a tremendous success uh in the planning department world and really has taken a lot of that um initiative to really do the due diligence for these land use applications and allow the the planning commission and the board to make really good informed decisions in my opinion. Um, and uh I just want to applaud his service to the town and uh we uh unfortunately there's there's I try to see if there's a way we can keep him on. Uh we may be able to keep him on in a remote capacity depending on how our uh recruitment efforts go. Um, but looking to have a successful transition with planning uh with Allen and um and just looking to uh to advertise that job position and see what candidates we get in and um evaluate the the best candidate we can to get them in that seat. So hopefully at that point at some point Garrett can provide some some uh training to that individual and um but I'd open it up to Garrett. Any words you want to say? Uh just it has truly been an honor and a pleasure to serve you all in this community in this capacity the past two and a half years. Uh they have gone by in a flash and uh in some ways you know it's a short period of time to really make impactful change in a community. But I sure hope that in my time here, you all feel like uh I have been impactful and that uh the ship is uh been steered in the right direction and hopefully on a uh better path than before I joined the town. Um I am just truly grateful. I feel like I have uh gained a lot from this position and and this community. And it was definitely a bittersweet choice uh for my wife and I to make to uh move back home to Texas

ultimately just to be closer to family. Um but I will always uh you know think back on my time here in this community very very fondly and look forward to visiting in years to come. Again, as Michael said, I'll I'll be here through about midappril um and potentially uh on a little bit beyond that in a remote capacity if if necessary. Um I do want to ensure that this transition is as smooth as possible and leave the town and the planning department in good hands. So, thank you. Thank you, Garrett. Everything will be missed. Yes, you will be missed. Thank you.

That's all I have here. All right. Always have to read it. I move to enter into an executive session for a conference with the town attorney for the purpose of receiving legal advice on specific legal questions under CRS section 24-6-424B regarding legal stances to include town manager Michael Brack, town assistant manager Serak Tanzerite, town manager Garrett Scott, and town attorney Kent Whitmer. Second. Any further discussion? All in favor? I. Any opposed?

Okay. Antinet. Uh, this will not need to be recorded. Everything that will be discussed will be attorney clinet.