Town Council - Regular Meeting

Oh, you mean for today's video thing or Oh, I thought at home viewers. Well, Julie Julie's coming in.

Everybody's waiting with baited breath just to hear what we have to say. All three people Are we ready? Are we ready, Julie? Did I do it right? Okay. All right. I'd like to call to order the town of Newberg Town Council meeting special session TW Tuesday, October 14, 2025. Roll call, please. District 1, Steve Shoemaker, present. District two, Paul Perry, present. District three, Stacy Kger, present. District 4, Amsteron, here. Council at large, Lean K. Hughes, here. Court treasurer Nette Angel here. Administrative town manager Chris Cook present. Deputy town manager Andrea Bavoni here.

Town attorney Christopher Wisher on his way. Town engineer Drew Leing here. All right. We'll go on to new business 2024 bond project status. Would someone give us an update please?

Yep. So, in front of you guys, and I've talked this out a couple times, so if I go fast or you want me to stop and explain something, um, just let me know. Um, but the very first page is your current projects that you guys have made motions for that are on the books. Um, so your original bond balance was at $4,84,42. Um, so you've allocated about $3 million 35 3500 in projects. Figure in your soft costs um around 740,000. it kind of would give you about a negative balance um from that those bond dollars, right? Um so what we want to do knowing that we need additional funding for Plum Street um what we need to do is look at how we can get that funding if you guys want Plum Street to be that next project. Um so essentially we need to set our priorities. Um if you go on to that second page um we have 10 projects. Projects six through 10 we're really not going to talk about in this meeting because these have either already been completed and paid for or they're under contract. Um so really it's projects one through five. Um my recommendation and obviously this goes off of that you guys want. Um I've kind of prioritized them one through five being plum being number one considering that we need to apply for that application at the end of this month. number two being Eller Bush, three gray, four Lou, and then five those decorative street signs and lights. Um, so that's how I laid them out, and that's kind of how you will see the funding distribution to make the dollars make sense moving forward. Um, the third page is Drew's. I'm not going to go through all this, but can be referenced back whenever we are talking about projects. This is um Drew's

estimates um when it comes to Ellerbush, when it comes to gray, when it comes to plum, and when it comes to those sidewalks that or crosswalks that we discussed um in sidewalk committee. Um then that next page, you'll see the Plum Street project number four. So, if everyone agrees this is what we want to do to move forward, um we're roughly going to need about an additional $700,000 to make that project work. So, as you guys remember that INDOTCCMG grant, we used to get 1.5 million, which is why we only had allocated $500,000 for the project. Um, but they dropped that down to just a million. Um, so we have our total construction cost if you get your CCMG grant of a million. That means a town match, these are estimates um provided by Drew, is 1,75,000. Ideally, just to make us feel more comfortable. um on that project. As you all know, projects go over. We said that ideally we should maybe budget 1,200. So that means an additional $700,000 is needed for Plum Street to move forward. Um so with that, in order to make that, that means we're going to have to move some money around or move some projects around when it comes to Eller Bush, Grey Street, those decorative street lights and signs, and the Lennis Park. Um so then that next page, which looks like this, is the one that I'm on. Um, so this are three options. I've worked with Drew, Chris, Nette, um, and thought of three options that would allow us to do these projects and still leave us some contingency. Even, you know, right now technically we have a negative in our contingency, but this will all put positives in our contingency and we can do something outside of this, but these were the three that we thought of. So, option A,

we're going to remove the street lights from that street light and street sign project. Um, I can talk a little bit more about it later, but essentially between the the rightway, the easements that we need, the electricity, all of that was going to far exceed that 50,000 that we put into the street lights. So, we'll keep the street signs. Obviously, we still have the street signs. We have they've been delivered and we'll just increase a little bit on that end so that we can do the installation. Ellerbush and Drew can talk a bit more about this. Ellerbush phase one, you remove the sidewalks and the commercial drive. And so that will decrease Ellerbush um from Drew, where's my brain? From about an $836,000 match to a $572,000 match. And the sidewalks and a commercial drive can always go in later. We can partner with any upcoming contractor or not contractor. Um Yeah,

developer contractor um to put in a sidewalk for that commercial drive maybe if the commercial drive. Oh, that's right now there's a a vacant parcel. So, what we was trying to do was we was trying to just estimate trip generations from that property and set up a potential commercial drive entrance while we're doing this road expansion for that. You can you can see it now, right? I mean, you there's not a drive there, but you can see the property being vacant right now. Yes. So, what we're doing is we're adding some turn lanes too in there to accommodate while we're doing all this improvements. Yes. Is that the property for sale? Yes.

Or is it the the other We're just anticipating that it will be someday it's going to be developed. So, we're trying to make those accommodations with the street improvements while we're doing it in one project. Yep. And this and sorry, this will be phase one, too. So it' just go from uh State Road 662 to South Gate. So then phase two would take off north of South Gate. So then residents within the Windsor Point would be able to have access during each phase to get out of the subdivision. Come in on one end or the other. That's correct. Y um so that removes the sidewalks and that commercial drive. Um then

and real quick sidewalks they're not being paid out of the CCMG anyway. So you could do that since it would cut off on phase one versus phase two. It kind of makes sense maybe just to save it until maybe it gets developed or or just later on when the whole project is is done with phase two. So you can actually go the whole length to like Riverstone whoever needs to pay for that not us or however. Yeah. Other accommodations. Yep.

Okay. Yep. Um and then Grey Street. Um technically we have a quote that would take us um from State Street all the way to Hillrest. Um but we can um go State Street just to Locust Street which gets us to that main um apartment complex. Um and then you that way you then can increase your bond dollars for Plum and also increase some bond dollars for the Lou project. I kind of if you want this next page, they kind of go hand in hand. Um so you can kind of see our breakdown and I've done it by option A, B, and C. Um so essentially Eller Bush would go from a million dollars to 600,000. Gray would go from a million to 500,000. And then we're able to bump up that plum by uh make it 1,200,000. Um and then the decorative street lights go down from 100,000 to 70,000. and then Lou goes up 50,000. So all of that would then leave us with a contingency of around $19,000 um for the projects or for any overages or anything that that happens

for all of those projects one through five. Yes. Yes. So everything on that list. Yep.

Then option B, same thing with the decorative street lights. Um but in this situation, you keep Ellerb Bush with the sidewalks in the commercial drive, but then you would have to remove Grey Street for the bond project in order to do it. So you wouldn't be able to do any um sidewalks on Grey Street and that leaves you with a little bit of a higher contingency, but there is no way that you can do Plum, Gray, and Ellerbush to the full capacity for all three. So something would have to to drop off of there. Um and then option C, same thing. You remove Gray and but you also remove the sidewalks and the Commercial Drive from Elder Bush. leaves you with a much higher contingency for then if something were to come along or something happens that we need to pay more or for further projects down the line and then also allows the four new crosswalks to be added um to town. So those were the three options that we have. Obviously there are a million configurations that we can do to try to get us um to a a positive not a negative in our contingency but allow us to still do plum. But these were the three that we kind of talked over

staff staff talked over to try to figure out the best option to move forward. Um, and so those are the three options. All the other sheets kind of after it just kind of talk about what I just talked about, kind of go in detail, lay it all out, have pictures that show you, you know, uh, the sidewalks um, on gray. Um, but does anyone have any questions or anything? But if my only comment is it's a darn shame that we didn't get Plum Street done with the last CCMG where we could have got a million and a half, right? That's just unfortunate.

And it that did throw it all off. I mean, not getting that last round is what is is why we're currently doing what we're what we're doing now. So, yes. Did we not know until now right now that we had to have all this done ready to send so fast? I mean, we've been dealing with this with with signoffs committee for two years and even beyond that. But

so we got we got thrown the wrench on Plum Street when they wouldn't sign the easement, right? So we when we did the original bond, we only need five only needed 500,000 to do Plum. We didn't need a million. We only needed the five. So when when when we didn't get that easement, we didn't get it till later. Now we had to wait. Once we got the actual estimates and the configurations in and we're looking at our bond dollars is when we're like, hey, we're going to end up being over by a significant amount now that we need an additional I mean really 575,000. So how do we where can we pull that from in the bond? And the thing is if we would have been able to do it at the first we would have gotten a million and a half and now CCMG is only a million.

Right. So everything that you guys So this first page what you guys allocated was because we because of the CCMG and where the CCMDG dollars were at the time thinking that each project we were going to get 1.5 million and now we're only going to get a million. So that affects Ellerbush too. So it's a ripple effect unfortunately. Yeah. And yes, we used to be able to do two CCMG projects a year. Now it's only one CCMG project a year or you can apply for. So on top of Yes. So that that whole new um SP1 changes

SP1 changes all that stuff with that changed that then we weren't able to apply for the one that we wanted to at the time. So it ended up being once we knew all this, once we knew this was coming up, once we sat down with the net looking at our bond dollars and everything, that's when that's why now we're in a situation where we have to reconfigure how we spend that money,

which is always the case when you've got so many projects going on, you only have a certain dollar amount. Projects go over I mean, if we did a project and we were over $300,000, I'd be bringing this back to the table and say, "Hey, we need to adjust somewhere." So this is kind of a normal process with what's going on. Do we like it? No. Do we have to make some tough decisions? Yes. But in the grand scheme of things, we're trying to do the things that we know that has need to be done since I've been here. Now, I mean, you very well I mean, there could be another option here where you guys say you don't want to do plum,

right? I mean, that's that and that's really why we're here. I mean, if if you don't want to do plum, if you didn't want to move forward with that project, then Eller Bush and the gray would end up staying on on the plate. But knowing from what we know in the meetings and what we've heard in meetings where plum's that next step right in our CCMG project, if we want that to be the next project, here's what we have to do and here's and here's why we have to make that decision now. Okay. Well, just as we all look at our own u budgets at home and what we can afford to do, um it seems to me one thing that would be right off the bat is to cut the decorative street lights or street signs. Well, so so we're so we are taking the street lights off the table

signs. Yeah, the street signs we've already ordered. They've already been delivered and they're paid for and they're paid for. So that is Well, then why is it on here? That's not an option if it's already

Well, I'm sure we're showing you that. So basically what So this right here, this first page, this is what in a motion you guys have allocated to the bond. So you allocated $100,000 for signs and um signs and lights. So, what I'm asking is since you've already ordered the street signs and we've paid for them, let's remove the lights. And so, instead of a h 100,000, let's only allocate 70,000 because we're going to also need to install them. So, we're going to take it down 30,000 instead of 100,000. So, we are saving 30,000 on that project.

Okay. Well, also the the commercial drive, I don't think we should even be considering that right now. that property sit there for how many years and it would be very simple to say to the developer lots of places do that you have to pay Sure for this amount I mean it seems silly to that's right but I think the idea was if we're going to be able to get it done it probably makes sense that if we can put a drive there with everything we know about the putting it over height with our money right now that I'm not saying we should do it now I'm just saying that's why it was in the plan yeah That's why there is an estimate for it. That's why it's in the plan, but that doesn't necessarily mean it's why Andrew is suggesting it come out.

Well, definitely I would cut out whatever you can out of the the lights or the signs. And I definitely would cut out Commercial Drive. Yeah. And so far as um Grey Street, I'm I'm not in favor of cutting that out altogether. Just totally not cutting it out. I I don't think there's any question about that. We've talked about it and talked about for years and that's where option A is. I see that. And so but but the only way for us to be able to do phase one of Eller Bush to make the street safe and do plum street. The only what we could do is go just from State Street to Locust Street only on Gray.

And the irony of that is that there's already sidewalk to Locust Street, but it's 60 or 70 years old or older. Absolutely. That it's in very bad shape. But beyond that, there isn't any. Right. And people walk Gray Street day and night. Last night there were people out. So I guess is it a question of leaving the old cruddy sidewalk in and putting new sidewalk in from Locust to Hillrest? Yeah. Or replace the old cruddy sidewalk. And I mean, and Drew has on this paper. I mean, you could go Hillrest to Cyprus, Drew. or no, if we're going the same dollar amounts, you're 400,000. So, you're probably just

there's the problem is with Grey Street, we started running into some major storm water challenges. And that's why I wanted to present this is of the sidewalk work from Hillrest to State Street is about $450,000 worth of sidewalks. But then as we're going through there, it's like, well, there's storm water issues. We just came across the Cypress one was probably the biggest one where there's over 200,000 $250,000 worth of storm work that needs to take place there. So the thought was in order to do it right was go ahead and do a stepby-step methodical approach and and take care of the storm sewers as well. Um with that approach the the $530,000 worth of storm water improvements that need to go through there. That way we're not going in and and ripping out this new brand new sidewalks. Right. So there are some things that we talked about with maybe John Hec too that maybe he can take care of some of them to reduce down fees, but the challenging the probably the the the biggest challenge area is Cypress Street. And while I'm saying that is you can go from Hill Hillrest and work your way there. Uh but there may need to be some tweaks or modifications to try to get further streets down to match that amount. That's what we talked about originally was starting at Hill Crust and working our way toward state because it would be a lot easier because it's basically flat and would be easy to deal with and that would get you to Cypress.

Have we finished the camera work on Hillrest?

I think they actually did some work on Hillrest, maybe done some patchwork there today just to bandaid it. So there's another storm sewer there at Hillrest where you probably seen the road cut. Yeah. Well, I don't see option B and C as a as a valid option. I think it has to be A. We just have to figure out where we can tweak things. So, really, I mean, with option A, that's where you all want to go. Um, really, it would be the tweaking of Grey Street because everything else, I mean, we're going to remove those those lights from there. We're going to remove the sidewalks and the commercial drive from Eller Bush. Um you got to increase that money for Plum. Um and it does say increase bond dollars for Lou. All we're doing is adding 50,000 onto that. Um and that's just because of what we've already applied to ready for. Um

and so that would still only leave us $20,000 in contingency for all of those projects. Right. I'll say this knowing that I that I like I said with the Eller Bush project I added or the plum project saying we only needed what 575 I think is what I originally said. Um but you wanted 700.

Right. So we're I'm building in contingency with Manette on those individual projects outside of the overall contingency. So and just like the the street signs, we've paid $40,000 for the street signs. Um but we are overall for the whole project we're asking 70 installation could come in at 10 right and then we have so we're building in these for each individual project okay but if we build those contingencies in each individual project then here's your overall contingency as well but remember every project that we've done since we've started it's always gone over

is there any opportunity for a soft cost to come in under under what we have shown as an estimate And what do you consider all you can cost uh for us I mean I don't know what speak on behalf of all of them but I mean if you end up cutting back on Grey Street maybe some of those work efforts and just say hey I'm done with this you might be able to eliminate some of those costs. I know if we do more work on Cyprus probably soft cost will go up because we don't have enough information there. Um so there's a lot of storm work that needs to be me be done.

Still not sure about Hillrest. Because yeah, because on this sheet provided by Drew, so like for example on Grey Street, your soft cost is 197,000, but with the note that additional survey design was required for Cypress Street because we don't know how bad that all that drainage and everything is in that area. Go up, but that's the low point too for the whole area. But we're still in the process of cambering the hill crust in gray and there's a challenge there with some piping too that we don't know by the time of this meeting we couldn't get it done in time.

And just I know not everybody's part of the sidewalk committee, you guys are, but Andrea did mentioned the four crosswalks to the town. Um that that includes Jennings and Market, State and Second, State and First and State, and the Newberg Elementary School is essentially brand new crossings. Um that would have painting making them ADA compliant and having curb bumpouts. And I got some here. I got some sheets here just for everybody so you can just see.

And yeah, the total for the Not saying it has to be done. I just wanted to share it. Can I ask your explanation for the street project that seems to be the most important project is is it unreasonable to equate decision and doing what we're doing on versus what we're doing on Grey Street and should we there's not a conversation for doing nothing I guess I'm asking that I see that we're reducing it but

so just so to your point real quick. So on option B if but here I put remove Grey Street right and then do Eller Bush as is you could flip it and you could remove Eller Bush and do Grey Street and that contingency would stay the same because they're both a million dollar one from the other. I think when I was looking at if I had to one of a million dollar projects. Just knowing what I've the the phone calls we get and how bad Eller Bush is is the reason I made that option be, but you could easily put either of those out because they're both a million dollar project. So, just know that contingency wise you could do that as well. Um, so you want explanation for Plum Street, Drew? You want to explain?

Yeah. Well, I I do know there's there's properties that are flooding and have had issues for numerous years um getting into actual residential properties and creating damage. Uh so, usually we have more priorities established when it's getting into people's homes. It's a flooding problem. Um so that's that's the main item there. And it also we have the same thing on G Street in certain places.

Yeah. And it it it does also tie into the town's overall plan for sidewalks walkability there. Whenever the bridge is closed during high water uh flooding that allows an alternate route which needs still needs to be some work to make it 100% go around the great ravine there, but there's still a plan there in the future. So that's I guess two elements with safety and flooding. Um, and then Ellerbush, as it relates to Ellerbush, um, the road is in very bad structural shape. Um, we've been bandating it for probably the last three years. Uh, getting ready to do another band-aid on it once again, so it's costing the town money. Um, so the the long-term objective is to upgrade it, make it structurally sound, safe, um, widen it. Again, it's got some enhancements as far as sidewalk and some safety features that could be taken care of later in the future. But I think the main item that needs to be addressed is just make it a little bit wider, safer, and take care of all those structural components. So, that's why um I think it's pretty important from that standpoint. It's just a money pit right now. Um Grey Street um Ann lives there. She could probably explain it better than I can, but it's by the school. Um, you know, got kids safety issue where the kids and parents are actually walking in the streets. Um, that street through there is people drive probably a little bit faster than what they should. Um, so the thought is to try to give them actually a safe place to walk before and after school and have a a good sidewalk for the for those kids. So, that's probably the the biggest element there. And plus the challenges we talked about with storm water. There's a lot of aged and deteriorated

facilities. Um there is one residents there at Cyprus that is getting some uh storm water in their their property. Um and that's a that's a big challenge that that intersection. Um but again the thought process is tried to take it step by step methodical approach by intersection to intersection and try to use those monies the best way possible.

And then also if I can speak on plum because we were going to apply for this last year. All those easements are already in place. A lot of that design work has already been done and paid for. Right. So that's and also we get a street rating on our streets. That was always the next one up when we were talking about CCG from the getgo. So, I think because we're kind of right there, that was kind of the reason for the push for

schedule-wise, just so you know how it all plays together, where we're at with each project is each one's at a different various phase and each one of them has challenges. Is Plum Street is ready to go. It's in this October time period. It was ready to go last time. So, like you said, all the permits, everything is there. Uh we've been coordinating with all the utilities. Um it it's a very complex project from every single utility in that corridor has to relocate because we have to stay within the rideway. Uh the town worked with everybody to only have temporary easements or permanent drainage ements. Nobody would give rightaways, you know, as properties valuable through there and what we're trying to accomplish. So it's it's ready to go. Um now Ellerbush, we couldn't apply right now. So if you wanted to say, "Well, Ellerbush is my top priority." Well, we can't apply for this round of CCMG because we got to secure um land to do so. We got to coordinate with the utilities. Um and it it it's going to take another at least by five months, six months, which that would make it more of appropriate project for July of next year and all this rightways are acquired, etc. So, that's kind of the current track where it sits. Now, Grey Street is pending this next sidewalk committee, meeting we're going to have a pretty good one here. And depending on how the council decides here, uh we could start to move that project forward rather quickly and move right into easement phase, land acquisition.

Yeah. How much how much uh money is buried in Grey Street right now in terms of work that you've done to date? So what we was assigned to do was to go from State Street to Hillrest for the full design implement. And you've done that design. And right now we're at the home stretch and the final design for Grey Street. We can start to tail off. Maybe it'll cut back some of the efforts there. But I mean, we're we're coming along fairly rapidly with that project.

So we've paid about 71,000 to date so far on gray. Plum Street. We would probably have a difficult time trying to reconstruct that if we didn't do it this time. And that project, I know you guys sign me with a to try to reduce that project scope down. The reality is you just can't because it's got to go as one project because the road is getting lowered. Um the intersection there at Jennings and Plum is going to be lowered to accommodate the drainage. And with all those utility accommodations, it's just got to go as one cohesive project

because we've looked at that. There are things that we thought maybe we could pull out and do at a later date, but it was just if we're going to go just go is our theory on for as long as four or five different designs to try to get one that would work and we finally got one that will work. But if we had to restart again, I'm not sure. Yeah.

Now, the only other option and We talked about whether to bring this up or not. And there is the option currently that you can also pull funding from the playground if that's what you guys wanted to do and that could be put towards another project as well because at this point also what I have to ask you guys tonight on top of all this is so I talked to Denise I think at ready and they want a financial commitment letter from the town on that. As of right now we've just been telling them how much the town's contributing. We how much park cost is contributing. Um, and so now they're I guess as things are, I don't know, moving or if they're putting things together for us, they want a financial commitment.

We take the playground money out then we don't get the ready money. That's it. Yeah. What's the extra,000 for? So we so when I submitted um this construction budget to them, them giving us the million park cost payment the 38575 when you put in all the quotes and everything our amount that we as a town would have to pay is $529,52589 knowing that that's the quote as of two months ago.

It's going to go up, right? So my my thought was let's put it at 550. That way we have some cushion in case we do get new quotes. Um and that it's not getting paid cheaper the longer we wait. No. And and I know we have you know I talked to Ned about this before. Originally at one point we were just going to do we were going to work in some of the budget like a 25,000. So ended up I think we would just feel more comfortable if we could increase the bond that extra 50,000 to send that commitment out. were actually committing in writing, right? Where everything before we were kind of playing with and moving things around. Well, now if they want that letter to actually move this grant forward,

but we have no idea how long it'll be before we get any money from that. Right. So, we have if we commit then we would have to keep that in reserve. I would Yeah. Out of one pot. One pot. Okay. Somewhere. So, what if you pulled it from the bond and that's say you're like, "Hey, you got it." And now's got to figure out where to pull it from either way. So that's why I like the letter commitment. When does when do the bond bond dollars have to be spent? I mean it's there's nothing definite. Three years we kindly coming to December. I know.

But I was going to say as long as I can remember, seriously, as long as I can remember, we've talked about Grey Street and road as these big projects that are needed and there's no way we can do them unless we find a pod, right? So

we so we get the bond and I mean I I guess knowing because they were both we never know what the costs are going to be. You could do one, you could do both. You could do you know how that was going to shake out but those those have been out there for a while. Do something on Plum Streets. I think Steve was alluding to we uh we had For as it seems like for as long as I can remember, they've been on the list and potentially next or the next or the next and we keep telling them it's coming, it's coming, it's coming and we keep pushing. We get all the Everybody play ball except, you know, the Griffins obviously we had the issue with, but everybody's

kind of ready for it. And if you don't do it, I think you're going to have a problem with those folks. But I mean, because that's been the next CCMG, the next CCMG, and it's just unfortunate the way very patient. And uh here's I wish I could go back in time and just condemn that damagement down there, but like a year ago, but we thought we had I think a couple more questions about the decorative street lights and the street signs. Okay, you took out the lights already, right?

Okay, so the signs, we have bought the signs, but we needed additional how much to install them? So on this page where it says project one. So we so the street signs were ordered and delivered and that was $40,000 and so we need additional funding for the installation. So we're recommending 20,000 to hold for installation. Um and then um the street signs are taking out completely. So instead of a 100,000 we're asking for 70,000. So this is beyond the banner signs that have just gone up. These are the street signs of those are the historic street signs. Actual street signs. Actual street signs. Yeah.

So, we could take off three $30,000 off of that. Right. Right. Okay. All right. And then on Eller Bush Road, first off, I would definitely take off Commercial Drive. That'd be just senseless. And at one time we talked about basically cutting it in half, doing the That's what we're doing. That's what we're doing. Okay. But this was the whole thing, wasn't it? That's the all of phase one. So there's two phases, phase one and phase two. So we're only talking about phase one, which gets you up to first road and Windsor Point. So that's where that goes to. Okay. And then not not the rest. What if we came from the other way? I think you got to do the intersection. You got

Yeah, you got to start. You got to start at State Road 662. Do the drain. Okay. Okay. That's kind of the root of the problem, right? So to do all Actually, it's not because where that one hole that we keep patching is, it is south of South Point. And that's the one that's going to cave in. I mean, I I go over it how many times? I guess well, there's multiple problems, but you know, well, it's going to cave in.

It's going to be like one of those things you see on the news where all of a sudden it's going to not. So essentially with Eller Bush if everything goes the way hopefully the way we would like it to go um you can have two CCMG projects open at a time right we're about to close out Madison Street and Orchard and second we apply for Plum that gets closed out we have Plum we hopefully can apply for Eller Bush July of 2026 but you have to have the match for that. Yes, we enter the match for that

which would be which would be if we remove the sidewalks and that commercial drive would be that 572 which I had then basically I think what did I put I put 600,000 just a okay on commercial drive on Ellerbush what would that take away did you say about 30,000 it's about 40 40 okay and then um on the Grey street. We've talked about dividing it in half. So, can you give an estimate on if we did the west end of it versus the east end or vice versa?

So, if you did Hillrest to Cypress, is that right, Drew? Is that the Is that

Yeah. If you start at Hillrest, go to Cyprus, that goes into 220. The big The issue is at Cypress Street. Um, that's where you get into big storm water items, uh, work. There's about 300 or like I said, there's 250 $300,000 of sidewalk work. So, you can for sure go to Cypress, that's 220,000, but then when you jump up to to to the Locust Street or Cypress there, you jump up to 550,000. So you get three essentially three streets done where you go the other way from State Street to uh Locust Street it's 430,000 and the bottlenecks that middle street Cyprus where the the big ticket storm sewer work is taking place

and how much for the whole thing were we showing about $980,000 $90. Okay. So, let's let's consider just doing the one end. I mean, to me, that makes sense. And would Well, I would say the one off of State Street just because of the kids walking. I know I know you want the one from Hillrest to the east, but I think more important is covering the one closest to the school. That's just my opinion. And how far does that go up? to to loc

to locus. It goes just past the part the east side of the apartment complex. So that doesn't that doesn't do anything for Cypress. That doesn't do anything for Cypress and all the drainage issues. I think we could work with John and maybe get some temporary provisions made until maybe some other storm water funding can can kick in

because then because we talked about if John can do some work with some of what we have in our storm water budget now and then knowing that we about either a rate increase for storm water or a storm water bond then can some of that stuff then be used on those doesn't solve the the problem that sidewalk talks about all the time and that is safety you know it talks about storm water which I know is a safety issue also but for the people who are walking or sending their kids to school or pushing their baby carriage and walking their dog at the same time folks Grey Street is a busy street you travel it you know that it's a busy street. As a mom for Newberg Elementary, you saw lots of kids out there probably walking on Grey Street and in your neighborhood.

We're on the street all the time. I mean, we have no sidewalks. Yeah, there's no But that's the majority of the town though. Majority of town doesn't have sidewalks. Well, I think this is one we can take care of because But we got something way is already taken care of. Was a long long long time ago. But we've got to start cutting somewhere. And if this would get us more to me, it's the most important is State Street intersection. Everything comes together there. Sidewalker. What

I'd like to thank the staff for putting this together because I think it's incredibly thoughtful and I think these are good options and I I really appreciate the work that you guys have done. Next time, number the pages, please. So, I do I mean, if if you I mean, I have it on my desk because I printed out and I showed the edit. Did I not bring it with me? I mean, we do have the option. I know. I started my

That's all right. When you talk about the bump out at market and I look at this to try to figure out, you know, there's already a bump out there because market but it bumps the other way. Oh yeah. On market instead of Jennings in the markets. Yeah. So, so we'll have like a super bump out or that one.

This is the only bump out there is. If you wanted to do both and the only way to do both of those projects and still do plum would be to remove the playground. I don't think we can remove the playground. As much as, you know, that's not really something I'm passionate about. This is what the people have griped about. We're finally giving them a little a little cracker here. Don't take that away. My god. Okay. I was saying that's the only way to do both. I got it. Over and

I think item A, you know, I think it's deceiving. You know, he talks about $20,000 in contingency, but it's really not $20,000. It's more like $100,000 because of the fact that Andrea said earlier, each project has been has been added to a little bit. So, there's contingency based within each project. So, that's true. That's a little misleading and that's and that's kind of what we're hoping with Nette and I, right? So, I know we've already g already gone out and asked for quotes on installation of the street signs, right? So, say they come back and they say, "Hey, it's only going to be 10,000." Well, now we have an extra, you know, an extra

20,000, right? And that's the whole part of what we do constantly with those spreadsheet is just keeping track of all of this, all this stuff. I would normally be comfortable willing $20,000 contingencies for overrides, but given the fact that each project has it built in, I'm I'm much more comfortable doing option And and the soft cost are built into there. Yeah. Yeah.

And and I think if we if we make some of these smaller in scale, there could be less soft cost involved on this first part. There may it may increase the the total soft cost of the project on the second part, second phase. But I think I think we can do it and I think we can be comfortable with if we did option A and I would I would be in support of option A

and then something too to make it to make you feel a little bit better and um Vanette keeps it is tracking on her own but we don't add it into this because it is kind of our backup but we do earn interest right and so we have that I think currently right now we have I know you're letting go my secret I have known about it from day But we always have that right as our little bit of a bubble of a backup. You know, we have anytime we open up a street, right? Something.

But I would like to say something though. I mean, if if we could do Grey Street in blocks, you know, like a year or two at a time versus getting Eller Bush completely done for the most part. Doesn't that make more sense to just go ahead and get Eller Bush done? Because I only do phase one in this one. I know. But didn't plan for doing all of it, but yeah, we don't have the phase two cost right now. Okay, my bad. I thought this last considering we do the entire phase one without without the commercial road and

and something that as as you guys have been talking about this that it made my mind. I mean, if you guys are okay with project A, right? I mean, you know, the street signs, street signs that that happened. Remove the sidewalks of Commercial Drive that increase that allows us to do plum. If you're okay with essentially doing projects A, that's essentially setting Bra Street up with how much money? Somebody that sets Grey Street up with um 500,000. I can work with Drew and you know we don't you don't have to necessarily say option A 100% you know Grey Street from state to locus. I know we have the cost but maybe we can look at it. Is there something else you wanted us to look at but just know we basically what what Drew said is we can do Grey Street based on whatever budget you guys give Grey Street.

Yeah. Based on a half million dollars, right? But there's also other options. Riley and I recently met with our okra rep and that census track does qualify for some things, but we've just we met with him last week and what kind of things? Well, it would be like storm water and some rehab stuff for housing more more or less, but some of the storm water stuff we could apply for with the state from the way he was speaking. um when you just focus it to that census track and Grey Street is in that track where we if we just focused it there. When do you have to apply for that?

He's getting me the information. I haven't seen it because I met with him late last week and he has not emailed me the the stuff. My concern is that it's a grant and like you all know I don't like it until the money's in the bank before we start planning projects because that could go like that in a second. But the the big part of that discussion was more about rehab program grant. But there are storm water and I would assume sidewalk options on that. But he had to do some research because normally communities don't apply just by one little area. They apply for the whole community.

And he's only been in his role for about a year. So he's he's working on getting me that because we would want to apply. The only place in town that would apply would be that census track that we could go after some of that funding. But that's probably a year out. Yeah. I mean, we did okra for um Maple Lane. Remember that? Maple Lane, Windsor Point, Nail, whatever. Yeah. And Andrea's point that I want to emphasize because I like it is that all we're saying is that we have $500,000 for Grey Street. We don't need to decide Yeah. exactly what the project's going. What's what I was thinking.

We have 500,000 for Grey Street. We can take it to sidewalk committee and say this is what we have. We can discuss, you know, what segment we want to do and how we can do it there and come up with an answer. But how wise is it to do Eller Bush with so much of it not developed? Don't you think that as soon as we start putting down pavement, things are going to start hopping, going to be a lot of traffic, it's going to be a lot of construction? That's what happened to the subdivision to the west of me. I mean, some of that road was not that bad and all of a sudden all those trucks it's just been destroyed torn up. It's just destroyed. Yeah.

I think part of Elerbush though u the road wasn't designed to handle those current loadings. Well, street isn't either. I I we'll we'll have a more robust subgrade, if you will, thicker pavements to make some of those accommodations. Plus the drainage is what's leading to a bunch of the failures just standing in that ditch. And a water is pavement's enemy, right? You get a wet saturated subgrade. That's what creates those soft areas and pockets of failure. So we last time we I'm sorry. Go ahead.

The last time we paved Jennings Street, remember that a week later a utility came through and made a whole bunch of cuts? That always happens. It's just

I think it's the structural part that we've been in need for so long down underneath it that if you can get that stabilized we are remiss for not making the developers they want this land. I mean we've got them over a barrel and I want to see development but by God they're the ones ruining some of this. So we can't afford to pay for them to be rumbling along the road all the time. Well, that the future growth of the town is that direction and we we do don't have any developer over a barrel. They have lots of places they can go and develop. So, we are not in the driver's seat here, but I'm not I think we are. I think we are.

I hope we are, but I don't think we are. So, I I would say that that's an important project for the future growth of the community, especially as we talk to property owners that live out that way and whether they would voluntarily join the town. So, I mean, I I don't see how we just walk away. I think if we get the strong the structural parts figured out, then we can we can leverage the developer for the parts that are needed to accomplish. That's what I'm saying. I don't want to walk away from Miller Bush. The structural part I think we need to probably get done because I think that's what's been driving the problems. But we can there's a lot we can

and I think some of the the damage that has been done on that road like you said from the developers it is I mean you know it's one thing to cut into pavement or nick pavement but it's really foundational. I mean those sink holes aren't there because the contractors are driving over. I mean structurally that road's not safe. Um and so that's got me. Why is it not safe? It's not just storm water Andrea. It's 10 ton trucks racing up and down there to get to build the subdivision.

The water underneath is what's causing the road to to redo the road structurally knowing that we now know we know that those that those trucks will be on there even though there is a tonnage sign. We can we can deal with that, you know, outside of that. But if you're if you're designing it for that use, then it should the state of that road could very well be a factor in why it hasn't developed. It's been sitting there a while. It's, you know, we've we've had some conversations with some people. We've suggested that we'd be interested in partnering in some way to kind of make it a project that would be good for the town. We haven't I mean, nothing's happened with it. So, you know,

Stacy, if you if it's appropriate, I would make a motion to modify the bond breakdown to include option A as presented. Okay. Do I have a second? Second.

Any other discussion? And then just so I know you guys have it, but just out loud. So that's 70,000 for those street signs, 600,000 for Eller Bush, 500,000 for Gray, 1.2 million for Plum, 550,000 for L Dennis, and then it takes into consideration the other projects that we've already contracted and or paid out. Correct. And so that Okay. All right. All right. Any other discussion? All those in favor say I. I. All those opposed. Can I have a roll call, please? Do you mind? No. Go ahead. Roll call, please. Steve Shoemaker. Yes. Paul. I. Stacy. I. Ann. Hi.

Lean. I. All right. The next thing on the agenda is the 2025 CCMG motion to move forward with submitt of Plum Street project. I need the motion to apply. And I want to add something to that. This would include the authorization for me as town council president to be the authorized signatory representative for the town. So move second. Do I have any discussion? All those in favor say I. I. All those opposed. Motion carries.

Quick quick item. I got Chris here. We didn't get to talk about it. INDOT requires a signatory uh resolution to be complete with that. With that approval of having Stacy be the authorized signatory, do we still need to have the resolution or can we have it by 20th because we'll need to have it for the application. Is the 20th. Okay. You need it before then. When do we have to submit that? Well, we'll have to go with the application. So, we'll need it by 20 20th 21st. We'll be send it next week because wait for that last week that system last time everybody and their brother.

I mean that you it's in the minutes. It'll be but we can with this approval. I mean, we could get a resolution put together for Stacy to sign if you all are okay with that. That says what you just approved. I mean, that's That would be is it would be a disclaimer, right? It would just be there. Why wouldn't we be opposed? You wouldn't be. I just I'm only talking about there's a there's a reading of a resolution that we haven't done, but there's I'm just talking about from a just a technical standpoint, right? You wouldn't be opposed to it, but I and if it can be approved on the 20th and submitted, that's fine. I was thinking about how to get it in somebody's hands ahead of that

because you've essentially approved what the resolution will say. Is there a formal resolution that they have or do we just Okay, we've done it before. So, when when is it officially when do we have to hit send? But this is new. So, you probably haven't done it for the end dot. Yeah, but we done it for SRF format. Yeah, we could put one together and get it signed anytime. Okay. Approve the resolution. The resolution resolution 2025 Whatever's next, the resolution to authorize the AC signatory for CCMG filings, etc., etc. And as sleep.

All right. Any other discussion? All those in favor say I. I. All those opposed. All right. The financial you got it. Okay. Financial commitment for ready. So, I didn't have a chance to type anything out. essentially just looking for you guys approval for me to create a letter saying that we will financially put forward 550,000 towards the Lennis project so I can send it to ready and have Stacy sign it on site. Now does that include what park houses? So they're going to have to have their own separate letter as a park house entity. Okay. With regard to the mechanics of that can we last dollar in or that's not how it works? That I don't know for sure.

Um that would be good. I would think we'd want to submit because any of these things are kind of I haven't so given that your secrets out. So it's not a secret. So I have not ever done it already before. So I know some grants that I've done we have a particular like you know if it's an 8020 match we have to continuously right submit our invoices to hit that 20 and then they put in their 80 right so I don't know how ready is I've never done a ready one ideally um I think the ready check is going to be struct

okay like just a check okay great yeah so then essentially yes then They could structure it. Yeah, I believe that to be true. I'm not I'm not the expert. I don't think I don't think it's I've never had a grant that doesn't wrote me a check. I don't think it's last dollars. I don't think it's like you have to spend everything then you get the check. I don't think it's not reimburseable. It's not reimburseable. So, okay. That's why they want the commitment. That commitment letter is their uh due diligence that we are going to perform the letter of the

because we've also done in the past even we've had a very specific amount you guys remember on some we had even if you had all the money for the money but I still as council to submit a letter in case it went over council would but we not But so yeah. So yeah. So yeah, we can if that's the way it works, then yeah, that would be good. That'd be I would like that. I would like that a lot.

So yeah. So yeah, this would just be a letter that we're sending. Heart codes is creating their letter and so basically it's just affirming these two dollar amounts that we have these days to help them move forward with the program. Do I have a motion to approve a financial commitment letter for Lennis Park for the ready grant? So move. Go ahead. All right. Any other discussion? All those in favor say I. I. All those opposed. All right. Anything else to come up? The only thing I want to let you know is that this is your draft of your excess levy application that I worked on. This is hard copy. You can either pitch it, look at it, whatever you want to do. professional provide you a hard copy. It did come up in your email.

I think it's Thank you. Anybody else? I just need to let the council know I'll be taking a personal day Friday. So, I was going to email you, but I might as well just tell you. There you go. Good work. Thank you. I think we're are we all No, we have a motion to adjurnn. Oh, we need a motion to adjurnn. So move. Do we have a second?