City Council - Regular Meeting

got the video up and running. Very good. Okay, we'll go ahead and call this meeting to order. We appreciate everyone visiting. We see some familiar faces here tonight. Um for the council, we go ahead and excuse Councilman Bar. Maybe I'll shoot him a text and find out where he's at. Um, we've asked Councilman Allen to get get us started with the prayer and then we'll recite the pledge of allegiance. Our great grand heavenly father, we're grateful for this opportunity that we have to meet tonight. We're thankful for the the great town in which we live in and we're we're thankful for this chance to meet and discuss the the needs and concerns of this city and be able to to make decisions that that affect those who live here. And we ask that we can do so with an open mind and and be able to listen to the concerns of our citizens. We're grateful for the freedoms that we have and we're so very thankful for those who sacrifice so much to give us those freedoms. And we say these things humbly in the name of Jesus Christ. Amen.

Amen. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right. First item up is the uh meeting the minutes from the last meeting. Any amendments or corrections to those?

Uh mayor, I don't have any amendments to the previous, but for the meeting tonight, we need to make sure and change board to board. Uh it says the board of canvasers instead of board of canvasers. So, not sure what the bore of canvasers is. Maybe someone's hunting wild boar or something. I don't know. But anyway, uh, but I would move to approve unless someone found something in the minutes that needs to be amended. We have a motion to approve. Do we have a second? Second. Second by Council White. All in favor? I.

Any opposed? Okay, motion passes. Um, we have our public comment period at this time. Anyone in the public can address the council for up to three minutes. Are there any here tonight that would like to do so? If not, then we have two newly elected officials here tonight. So, we have Mayor Elect Tommy Olson and Councilman Elect. You guys want to take any time, you're welcome to. Congratulations. Congratulations.

Yeah, congratulations. Didn't even have to text Mr. Baron. He showed up. So, yours must burn. Sorry, I'm late. All right. Well, seeing none as far as the comment period, we'll go ahead and move forward with our agenda. Uh, first agenda item is Cougar Land Services proposal. Drew if you want and I think I'm doing that one. Yeah, that's right. You told me that

last time we were hearing council meetingland had submitted some documents for us to review and uh you were wanting a recommendation from staff. uh staff met on forget what day, two weeks ago maybe um talked about the concerns of all the different departments and there's a few I'd like to outline for you here. The biggest one is the on the pay road in the city. Uh we've had designated truck routes for an extended period of time, longer than I've been here, which goes back to 2012, because many of the city streets uh are not designed for heavy trucks. Um so we're worried about the the trucks going onto those um roads. They're not designated as truck routes. Uh there are some special concerns about transite lines still being in use underneath some of the city streets. Um I don't see Herby here today, but for his department in particular, there's concerns that not just the traffic, but the vibration could damage those transite lines. um for the golf course and the parks more generally. Uh the city's made a significant investment in the parks. What is being offered by Cougarland um didn't feel like justified any risk to the parks in the golf course. Uh we looked at the bond uh felt like the proposed amount in the bond was insufficient and also that the duration

of the proposed bond uh was shorter than staff is comfortable with. Can you help us remember what the amount was for the bond? There had been two different numbers in documents that were forwarded to me. Um, I think 200,000 was on the document itself, but I believe 250,000 had also been discussed. And what was the time frame? Time frame was very short and I'd have to pull it up again, but I think it's like 30 days if I remember right. It was at least what we proposed at the council meeting was 2 years. Okay.

What what what we forwarded you was a document from Odessa, Texas, and that was a shorter duration. It was 180 days or a year. I can't remember which. Yeah. Yeah.

Um even five years was talked about in the median felt like even a 5year bond would not be sufficient. Um there's also some discussion that uh the staff is focused on the best interest of the community at large. felt like that the potential benefits here are for a very narrow section and that there it would not be blocking local oil companies uh from accessing um the oil underneath the city if it was not allowed. There was also a short discussion about what the county had done and uh the information that we had is that the county was not allowing it on the county's payros either. didn't have a lot of information on that. So, at the end of the meeting, Steph's uh decision was to unanimously recommend to the council that the proposal not be approved.

Any questions for Grant from the council? Thank you. Thanks, Grant. Um any clarification from Cougar Land Services? I see a few of you here tonight. Would you Is there anything that you would like to add or clarify or um I guess one come and state your name?

Yeah, my name is Doug Moore. I guess we had proposed or sent two different documents. Um one was for use of city vands and one was for the roads and u yeah um one thing that was brought up is the size of the trucks. Um, we can definitely there's other smaller trucks that we can use. There's other other devices we can use. Um, and we're more than open to changing that and we are more than open to increasing the bond amount for the duration. Um, yeah. And I think one thing that we maybe not presented in the past well is why why the why behind the seismic permit requests. The main reason for this is to allow operator operators in the basin to plant horizontal wells. Operators are now drilling longer laterals than have been attempted in the past. With respect to the seismic survey, the larger areas that have no sources of receivers, the more detrimental to the data underneath and thus the harder for the operators to um stay in zone and successfully drill the long long l. Do you know why the county is not doing it?

Can I? Yes, please. Yeah. The more information we have, the better.

So, I'm listen um first county, we're working on the pay roads and so we have pretty much everything that we need from county and county. Um, we did ask for the paid roads. They agreed to the unpaid roads. We're using the paved roads for our sensors in the rightway, but um, after we looked at it the way the county is laid out, it's ruled in a lot of areas, we don't necessarily need them. So, we didn't pursue that as much as we could have by increasing the bond, increasing compensation, or whatever it might take to get this to get done. We didn't need that. But here, um, on the golf course, for example, I mean, we're offering roughly $17,000. And we're going to walk out

to the city for the lands, which is a golf course and the other property that the city owns. Um, basically on the golf course, we're just going to walk out there and place some sensors. They're not going to drive on the property. They're going to be out of the greens. They're going to be in the rough. they're not going to be anywhere around increasing the bond term. Um I don't think DJs is going to have a problem with that because we're comfortable that we're not going to have any impact. So um Doug is a boss and I try not to get fired tonight. So we probably need to address that with our superiors, you know, and maybe back with the counter if if that's okay to address some of the concerns. And one of the things that's a little bit frustrating is, you know, we we've been working with the city for three or four months and we we would like to be more involved in these meetings with these guys so we can explain things and address some of this stuff along the way so we don't waste time not only for the council but for ourselves. And I know these guys are busy. Believe me, I've tried I've chased Kirby all over town for three months. He's busy. So, I understand that. But, you know, going forward, if we could be involved somewhat more, you know, with the the staff during these meetings, I think it would would help a lot. Um, so at this point, I guess what we need to do is maybe just table everything and come back. You guys have another meeting December 2nd. Is that right? Yeah, we'll have two meetings in December.

December. Yep. Okay. So, December 2nd and then what? 14 days. 16th as well. Okay. So, the second and 16th. Okay. Yes, sir. Christmas. Um, anything else you think of? No. Yeah, I think that's all we have. I see a few others that may be interested in parties. Joe, yeah. Do you want to speak to that? just just any information you can give us.

Yeah. So, good evening everyone. My name is Joe Py. I'm here representing SNG. Um I've worked shoulderto-shoulder with a few of the members on the council in past dealings as far as environmental regulatory and surface land negotiations. Um, I was asked by our corporate team and our development team to attend a meeting and um, put my name and number out there for any additional concerns, questions that you might have. Uh, that being a local phase, somebody that you worked with um, in the past and maybe as far as personal relationships, maybe that helps, maybe it doesn't. But um also you have you've many of us have worked with um Scott Duncan and he's we have a pretty good relationship. When I say pretty good I would I hope it's not too arrogant to say that we have a really good relationship within the community abroad whether it's sports high school neighbors farmers ranch all all of us. So, we just want to convey the message that Cougar Land is honest in their dealings. When they say risk, no risk, we back that up. However, anytime we're doing something, there's humans involved. There's there's opportunity for human error. if there's ever a situation and who if there's damages down SM will stand in back correcting the damages. So for what it's worth on behalf of SM Energy that's the point we wanted to address. So thank you

anyone else that's associated with this that would like to speak to it. We'll go ahead and allow that. Seeing none. Um, council, do you have any other questions? I'm just curious. We have a staff recommendation and then there was a counter was for that change staff mind. you want to enterain that probably

I it would have to be substantially different I think based on the conversations that went on in the meeting that like the the uh bond was deficient and the offer compensation was nowhere near what the city felt like it would take the for be interested at all? To your point, Cody, would it be or Councilman Allen, I should say, would it be uh I guess the question is, would it be advantageous to have the staff come together and maybe um the folks from Cougar come together and just see if they could come to some some type of a something they felt good about and if they couldn't then, you know, we could make a final decision at that point that they could and staff did feel comfortable with some of the things that may be able to be changed and we can address it in the December meetings. I'm just throwing that out there. But yes,

council, I apologize I missed a meeting where staff know about this. I do want you know I fully support staff in and all the research they've done with this but I would recommend if council would that we meet with um Cougarland basically tell them all of our concerns and then I would give them an opportunity to give their best offer to council because ultimately staff is going to give you the recommendation or council is going to make a decision. But I do like that idea for us to tell them here's why we have all these concerns. this is how we feel whether or not we agree or not but they know what our recommendation is coming to you and then they can see if they can rectify that to council to have SN in that meeting as well if we were to do that just

I mean you're on the hook you're going to be around a lot longer than I would

and that's the point guys that's the point like we're neighbors you know there's a lot of SM employees that work go to school so on and so So we SM just to just to put an exclamation mark behind it. The data that's underneath the city and adjacent to the city. Um it is we need it. It's it's valuable and we would love to reconvey 2nd of December whenever to give give us a better chance to address the concerns that anyone might have and alleviate that. For sure. Yeah, I think I mean personally I feel like that's a

fair proposal. Mayor, one question that I have is I'm guessing Roosevelt isn't the only city that you have proposed this kind of seismic work inside of a city limit for for this project for for anywhere you have data. Oh yeah. any cities that would and if there's ever been or never has been any damage that would be helpful too. Sure. I think we're going from staff. We're looking at things that we are worried about could happen. Okay.

If their concerns can be eased by we've never had any issues. We can we can provide references from engineers and other counties and other cities. Yes, we've been doing this for 25 years. We're we're just being cautious, protective of our infrastructure. Well, we understand. We can come up with some references for you guys. Yeah. And to Councilman White's point, you know, 250,000 to be honest when it comes to an asphalt road doesn't go a whole long way.

And that's that's kind of our concern if it if one of those transite lines collapses to dig that up and then have to replace that and and all of those things. It it is going to be a significant cost. not say it would happen, but where the potential's there, we'd like some asurances that the city will be protected and the taxpayers will be protected. That's all we're looking for. It's fair enough, mayor. We'll we'll address that. Yeah. And ultimately, it's up to the council to to decide tonight. I don't get a vote, but just want to make sure all the information's out there and everything's on the table so the council has the best information possible. Mayor, do we even need to vote on this if we're if we're just say because we're going to let staff re-evaluate with

that would be the motion. I would I would motion that we allow that we have staff Cougarland SM meet and just see if they can come to some agreement or not and bring it back to us at a future council meeting to make a final decision. I guess we have we do have a motion on the floor. I'll second and you include me on that. Okay. I was actually itching to ask that. Is it all right to have the councilman present? Yeah, we can have up to two council and myself present. So, three of us as long as it's not three council. So,

once you set the meeting, just send out an invitation on email to see who can attend. It just depends on date and time. So, I think that'll be easier than trying to pick some. Okay. Any other discussion on this? We have a motion in the second. Seeing none. All in favor? I. Any opposed? You should have made a different motion. Okay. All right. So, we'll do that. We'll reconvene and then at least give you an opportunity to address those concerns that staff has. Appreciate it. Um, reszone Hston Avenue. Now, Drew, you're out.

My turn. Yeah.

All right. Good evening, council and mayor. We have before you a reszone proposal that has passed through planning and zoning with a public hearing. This would be over by Harmston Avenue behind uh Sunrise Title Company. west would or to the east would be Jubilee. Kind of give you an idea of where that's at. So, this is a unique area of town. It had multiple zones. They the planning and zoning commission recommend that we did an RM18 zone for this whole area, which the reason for this is the commercial property is integrated with some of the residential right there at the top of your map.

Is that uh Highway 40 running through the center of that east and west? No, that's Lagoon Street. Okay. Can you go to the other direction there? There we go. So, the church house on Lagoon Street would be there. Okay.

State center to give you an idea. So, we did have some public concern. We mitigated that and relieved their concerns. We do have some R16 that would be integrated in this zone change which they may have some animal rights with the RM18 zone. They would not, but the grandfather clause would deal with those in the R16 if they currently have animals. So, that would be one thing we'll have to deal with on the sub change. when we did the animal uh I know we if they have a certain square footage of area within a certain zone yes can

they can okay that's what I was wondering we we kind of allowed some of those things to happen in a higher density zone if they had one acre of ground by conditional use permit yeah things like that okay so any questions so it's going from west to what so if you go back to the the last multiple there's several. So there's several. The green would be R16. The commercial is red. RM13 would be the majority of the center of that. So this is what it's going to this what it is and it's going to

so everything surrounding this track is already RN18 and that was the basis of their decision would be our highest density. So we're not spot zoning here. it's next to it would be cleaning up some spot zone is what this would be doing. You know, if you look at bigger cities too, most of their high, you know, high density housing is in the central part of the city where they have apartment buildings and multi-unit housing complexes and things like that. So, you said planning zoning approved this.

You said there was a few concerns that were mitigated. Can you help us understand what those concerns were? basically just confusion on what this would do, the impression of the taxes with the higher density housing. They they just wanted some of those things answered. Um which it did not raise their taxes. Yeah. Won't raise their taxes. Uh the commercial their taxes will decrease will decrease. Yeah. Correct. So those are the main concerns. After we had our public hearing and several phone calls, they everybody was good with the zone change that came to the public hearing. Do we not have to have a public hearing on this during council? No, just in

a zone change in our ordinance. It's planning and zoning only. The land use authority is binding zing but has to be ratified by city council. Okay. I just want to make sure that of course any decision we make after statute of limitations which is I can't remember holds anyone. Nobody. Yes. Our current ordinance that that is I'm just thinking state ordinance. Um can you look that up grant real quick?

Um and we can go ahead and and approve this contingent on complying with state code and then if if it doesn't if we need to have a second public hearing then we can. Great. Were any homeowners in that area concerned other than the tax? Just with the multifamily use, we did have some concerns, but after talking through that, we mitigated those concerns. I think the the thought was that the Harmston wanted to build multif family and that was not necessarily the case. They just want to be able to build something other than commercial. Were the Harmston's there?

No. Okay. I would I would move we approve contingent on the public hearing. Public hearing if public hearing is needed or not. Okay. Any other questions or discussions? We do have a motion. I'll second. Second by Councilman White. All in favor? I. Are there any opposed? Okay, that's unanimous and we'll find out. Thank you. We need to do any other steps there. So, okay. Next one is the Craig Phillips property. True.

I'll stay here. So, we brought this you guys consolidate into who's presenting my exercise today. This would be the partial we brought before you last council meeting

for consideration. We do have a contract for signature tonight. The contract would be for $5,000 for the partial property. This will be over by the uh see if I can spit this out. The Ballard Maverick and the glass shop. Pull that up on the screen here so you can see where that's at. having trouble there, right? Am I got you sick yet? I am.

I'm just glad that you're the one that's trying. I'm just glad you're doing. I thought it was I apologize. There you go. Okay, we're getting there. Right there. That little section right here. Yep. That's That thing's huge. Yeah. 0404. Actually, it's the one north of that. That little tiny one. I thought it was the one north. That one right there. That one. Yeah. Roosevelt City. Yeah, that's the one. Sorry.

I thought it was a little bigger point. It's a tenth of an acre. So, we bring that to you for uh consideration tonight to approve the sale of this to Craig Phillips for $5,000. And we did discuss this. I think I believe that we accept the offer and approve the sale. Is that a motion? Okay, I'll second. Second by Council Blenbark and motion by Councilman White. All in favor? I. Any oppose? So, this is a piece of property that we talked about in a previous meeting. That's why we're making such a good decision on it. But so yeah. Okay. I'll get with you later. Perfect. Thank you. Thanks.

And wasn't a parcel we could do much with where it was located. And we are getting fair market value. Yeah, we are getting fair market value. We should make sure and point that out. Leave vacuum purchase request. Is this for the golf course? That it is.

Yeah. Good evening, council. Happy to be here tonight. Um, yeah. So, we are looking for approval to replace a 35year-old piece of equipment that our greens crew have been doing meticulous work to try to keep running for 35 years. Um, at this point, this leaf vacuum is it's going to cost more to maintain it than it would be to just outright buy a newer unit of this paint. Um, this unit in question is the Smithco Sweep Star V62C demo. Has a few numbers there there, but it's the one for 36,500. Um, there is funding in the golf courses COGS Pro Shop account. Um, we're bringing it up this way because this broke out just recently and we're needing this equipment ASAP with winterizing and things coming on. Um, Mike is working hard to try to get that ready before things freeze over. So, um, the nice things with this new unit too is it's not PTO driven. That being said, it can be pulled behind a gator, pulled behind a truck. It's not reliant on the tractor going forward, too. It will then give other opportunities and not rely on equipment that might break down down the road, too. So, um, any questions on said piece of equipment?

So, you're looking for the star B62. Is that the one you want? Yes, that is recommendation is the one for 36,500. So, how long will it take if if we approve it tonight? How long does it take to get here? It would be within a few days if I'm correct at most. Right. Yeah. of this particular unit. My uh go ahead and come up.

This particular unit is actually in Tucson, Arizona now, just waiting on approval with uh uh Stoultz equipment. Uh it is under uh this unit is about $42,000 new. This unit has six hours on it. It is a demo and so we're getting it at the $36,000 price versus a new one which is in the 40s. Did you quote out around and get a few different quotes? If you notice on the same invoice that he did look around to see a few other options to see and this is his recommendation. 41,000 47,000. Right.

Probably. Can you guarantee this last 35 years? He won't be around to report. Yeah, you can guarantee whatever you want. No, Mike. Great. Any other questions? Is is this something we have to like is there a state bid thing like that we would have to No. Well, they've gotten three bids. You we owe our our procurement policy and so um No, I understand that. I just wondered if there was a state contract

contract. That's what I was trying to think of with anybody with this. I don't know. I'm just curious. He's actually selling us this one as a used equipment. It's new, but it's used because it does have four to six hours on it. So, the the state contract price of a new one is 40 almost $42,000. So, that's curious about that. That's why we're getting it for 365. And is there a transportation fee on it too or is that just gets it here? And uh in fact my uh sales rep said he would eat the cost to get it hot shot here just as quick as we get approval. So

okay sounds like we should approve. So I move to approve based on the recommendation. You have money in your budget you said. So I move to approve. Okay. Motion to approve. Second by anyone. I'll second it. Second by Councilman Barrett. All in favor I. Any post? You got you a new unit. Ryan for the Well, actually, we have Troy here with us tonight as well. State Street Pedestrian crossing.

Mayor, council, thanks for listening to services. What we're requesting here is that we get uh concurrence in the low bid on this project. Uh it finally advertised and went out and cut bid. We had seven biders on the project which was quite remarkable. I'm going to say of those seven, five were actually under the engineer's estimate and the low bidder was considerably under they were about 60 76 68% of the estimate which saved about $100,000 on the project uh with what we have. And so what we're asking for tonight is the council's concurrence in recommending to you, DOD that the bid be awarded to the low bidder in the amount of $596,29125.

We don't know who the bidder is though until after we accept. We don't know. That's that's part of the I I'm going to say part of the rules we live under with these federal dollars and with you do. All we can tell you for sure is that the low bidder is certified with U DOT. Uh they meet all the requirements, all the bonding, all everything else as far as being certified in UD do's bid system and that, but they don't tell us who it is until after it has been awarded on local government projects. Yeah.

And and the reason they do that, I'm just going to be honest with you, is you know, you have to with these dollars award to the lowest responsible bidder. You don't get the opportunity to say, "Well, the second bidder is within 2%. He's a local guy. We want to award it to this one." They take that ability away from you by not allowing you to know who they who they are until after it has been awarded. Um, if you do make this motion tonight and get this information to Larry Mononttoya, we'll know by Friday who the bidder is. Okay. And when when do they projected to start once we approve?

This is my projection on that is I'm projecting that we will see them start sometime uh in December or January to start work on the pipe in the channel up there. to do that. It could be as late as February, okay? But they have to have all of the work done in that channel prior to the 15th of April. And so the about the latest they could start would be the 1st of March. And then from that point, this uh low contractor bid to complete this project in 41 days. Okay. So

I got a question. So, um, what's the likelihood with this system of us ending up paying more money? Um, is this fixed price or is it something?

No, what what this is is this is based upon the unit cost. We could end up paying more if we overrun some items or made some changes. Um, you know, I'm going to say this. I'm going to anticipate that as we get doing this, we may want to add a little bit of asphalt to this to tie the ex new trails completely tied together with this project that we would have the ability to to use the extra money that wasn't used in this bid to go towards that. But that's the only way that it would be additional to the city. And I'm going to say here at this point, the city would be giving money back. anything we don't spend, you wouldn't be matching. And so, um, you have already committed to match up to the 897,000. So, unless it overran 50%, it wouldn't be any more money to the city.

And that's what I was going to ask if there we had built-in contingencies. Yes, we we have built into with this bid, we have built in a little over $100,000 in contingency plus now what we under the bid. So there there is a I'm going to say a large contingency left this project as it stands right now. Great. Any other questions? I move we approve the low bidder on this project. I'll second. Okay, we have a motion and a second. All in favor? I. Any opposed? This is for the state street where the nature

nature park goes across the hill we were working on when you were on the council and so with that the letter for Larry and I just almost motion was So, as soon as we know who that who the bids are, what they'll do is they'll resend us this bid tabulation with all the names. Okay. And so, we'll be able to share that with Brian and here just as soon as we get that from you. Sounds good. So, thank you very much. Thank you.

The moment we've all been waiting for and I put my foot in my mouth. I should have said Councilman elect until We have the family but presentation here. So yeah, we had the election. Um went pretty successful as far as operations go. Um to finalize the election, the city council access the board of canvasers and so uh the board of canvasers finalizes um those results. So representation on on what we did.

Okay, so this is um kind of how we had set up on election day. I'm not very good at taking pictures and documenting things. They get a little better at that. But we did have a sign out on the street letting everyone know we had an election and where they could vote. We had um this room kind of decorated that American flag on the the stand and then voting these inerson voting booths set up just to try to make it feel inviting and patriarch to those that did come in and vote in person. We had ballot dropbox out on the street and then we had official drop or drop boxes here in the the office. Um,

okay. So, once uh you fill in your ballot out, this just a little bit of the ballot process and what we do to get those ballots counted. Um, you get your ballot, you fill it out, put it in the envelope. When it comes into our office, each ballot has this barcode on it that we scan. Once we scan that, it brings up your voter profile in the database list that is called that the lieutenant governor's office maintains all the board records. When that pulls up, it pulls up your profile. Um, your profile has Okay, there we go. Once once your profile pulls up, it pulls in any any signature that you've signed with the state and then we have to compare that to the signature on your ballot. So, we go through each and every ballot to verify is the person voting is actually the person that sent in that ballot. The new thing this year that was put into place is you can put the last four digits of your driver's license or social security number. If you have that in there and it matches in the system, we can just count that. If we don't, we have to know the signature. And then if neither of those match, we have what we call has to be cured. So we pull the ballot out. We can't count it until it does get cured, which means the voter has to come in and verify that that was their ballot and they signed it. And once they signed that, then we can count that. So we did have a few of those in here, which we'll go over in just a second. And once the ballot is verified, it's your ballot and it's a ballot voter. close to processing where this part we try to keep voter secrecy um as best we can. So we have one person opening the envelope and then they would pass the unfolded ballot to the person next to them and they open it and then it goes to counting. Um and then that point

we tally the ballots. Um this is just the process we use to to to count them. One person would read the ballot and another person would mark on here who the vote was for. and we sit here in the conference room we had on the TV so everyone in the room could see it just to make sure everything was being done correctly one more of the ballot data we had 2 just under 3,000 registered voters we had 1,111 total ballots cast by the time we got finished which left us with 3802% turnout which 40% is kind of the standard anything above 40 is great So, um, 38% on a non-presidential year is really good turnout for

Roosevelt. That's really good. Yeah, I was just going to say the same thing. We have great turnout. We can do better. Yeah, that's for sure. Historically,

yeah, we were excited to see that number. Um, provisional ballots, we had eight provisional ballot is if anyone comes in to vote and they're not on the voter register, we don't want to turn anyone away from voting that may be able to. And so, we just have them vote and we keep them separate from the regular votes. They have to fill out basically a new registration form and then we verify that after. So we let them vote. They do have to provide proof of residency when they do that as well and then we verify those later. We have four provisional ballots that we were able to count. They were registered or they were living within city boundaries and met the requirements to get registered. So we were able to count those four and we had four that did not reside within city boundaries and that was verified by the county. We had them put that in the system and it tells them whether or not they're valid voters or not and they so we were not able to count those four. We had 16 that needed to be cured. That's the ones I was talking about where their signature didn't match the file. So we had 16 of those and then we had three that did cure those ballots that did come in and and sign affidavit tracking that we were

Does that mean the 13 others didn't get counted?

Mhm. Yeah. Those 13 didn't. We sent them letters notifying them as soon as we knew that their ballot was needed to be cured and let them know they could either email or come in and by noon today was the deadline to do that. So, we only got three that that did come back in. We had one ballot that was returned without identification. There's a a a slip on the ballot envelope that has your barcode on it and that was ripped off. So, when it got here, we didn't know whose ballot it was. So, we couldn't verify that they were on the voter roles. So, we couldn't count that one. U we did have one discrepancy in reconciling. We were able to narrow it down that we had 19 voters come in person to vote here on election day and we had 20 ballots in the in the dropbox. So typically that would mean one or two things. Either someone came in and voted and we didn't get them to sign the poll book. We registered them at checkin but they didn't sign the pull book or we had a voter just bring in their ballot and just drop it in without registering at the front. So we do have to document that in all of our reports. That was the one discrepancy we had in all our reconciling. We had 20 ballots come in after the deadline. So last year we were able to accept postmarked ballots on the day of election, but this year we could not. So we had 20 of those come in the day after election and and it trickled in a little bit a few days after that as well. We had 20 that we couldn't count because of that. And then the on the side there is just the voting by precinct. Um we have to document that in our report on how many had precinct.

What happened to number precinct with the 60? I don't know.

I think this is just our voting method turnout. Um the way we collect the ballots. We have 59% of our ballots come through the drive box. 32% came through the mail, two uh 7% were brought in the office and dropped in the box, and then 2% in person, and then I think we only had three come in early voting that we couldn't get it. So, so many voters are voting. Okay, so election results. Next one. So, in the race for mayor for for your term, we had Don Bernark received 464 votes or 42.34%. Tony Kent Olson received 632 votes or 57.66%. And we have 15 under votes, which is an undervote is just a ballot that's turned in that they chose not to vote for that race. They may chose maybe they voted for the other ones, but they didn't vote for that one. Um, this results in Tommy Kent Olson being elected to fill the position of mayor. In the race for city council four-year term, vote for two. We had Rally David Clower received 462 votes, 28.69% what I say 563.

Uh Preston David Cadillac received 450 votes, 22.94%. Bian Hancock received 550 votes, 28.03%. And Brandon Ghreak received 399 votes or 20.34%. And then we have 260 under votes on this one. Seems like a lot of under votes.

Yeah. And there are a few of those. So this is vote for two. So if someone didn't vote at all, that counts as two under votes because they had two votes. Um we actually only had I think 13 of those. So the majority of it was um just under voting together. So this results in Rowdy, Dave Clower, and Bod Hamco being elected to fill two open seats on the city council. And then in the zap tax proposition 16 for the zap tax received 763 votes or 69.68% against the zap tax received 333 votes or 30.32%. We get 1,600 votes on that one. This results in fourth zap tax being voted in favor of the election audit. So we are required to go through an election audit with the state. Um, so the way that the way that works is we just advertise when our audit is going to be and then 15 minutes before the audit begins, the state sends us which batches they want us to audit. So they sent us batch R9 and R36, which each had 25 ballots in them. We can't have anyone that participated in the original count be an auditor for that. So we had to get two others to do that. Um, so I basically just gave them those two batches and they counted them and made sure their results match what we had on the election and we didn't have any discrepancies when we did that. And then just just a a thanks to all those that participated in the election. We appreciate all the candidates that ran. It's great in our community to have choices and so we appreciate everyone that is involved in that. And then just uh thanks to the staff. Uh thanks to Sierra for helping me. She was a rock officer helping keeping me organized with the deadlines and all the candidate um documents they need to get done. And then our pole workers. We had Terry Roer helped us out a ton. Maryanne St helped a ton. And then we even had Mayor Bird

in there helping us count. And so I was the one marking the the ballots as they came through. That was my job. So Tommy owed you some money. I have to say um I watched this three times now since I've been an elected official and I think this was probably the well it was the best organized and ran. I mean it was organized before but just the extra touches and everything else that that the staff went through to make it um convenient and a good experience for the public. I just want to

Yeah. Thank you, Zeke, for that. I know you were kind of the head of that and Sierra, you guys did an awesome job and really appreciate how you did. And nobody likes election night except for the people that are voting and waiting for results, right? People that are running it. It's it's a long night. So, thank you. Thank you. Appreciate it. Yeah. Any No, I was just going to ask what you said, Mayor. I think they did an outstanding job and and it was good. There was a lot of candidates and you know, that's the process. So, and being an off year, I was impressed with how many voted. I think that's great. We can do better, but I agree. It was still great. I have to say I think we had a a pool of excellent candidates, too, including you, Tom.

Oh, I was going to say maybe not me, but the others. No, I don't think I mean, it was a it was a great pool of of people and excited for the people that won and and uh yeah, it was it was a good election. Thank you. Yeah. Any other thoughts? Next year would be we need a motion to actually accept and approve the the canvasing of the election. I would move we approve and accept the canvasing of the election for the 2025 election year. Okay, we have a motion. I'll second that. Second. All in favor?

Any opposed? Next year will be a county and a not a off year. So you guys won't have to do it, right? Because the county takes care of it when it's We do need signatures on the report. So maybe Don, if you'll just take yours on the last page for signatures and we'll just pass it down and then we'll sign. Y Thank you. All right. Uh department update Grant, did you have something? Yes, please.

Yeah. going if we could go back to the farmers annexation real quick. I've had time to uh verify in state code and our ordinances. Uh in title 10 chapter 20 um it's part five section 503 lays out the requirements for a zoning change um by this board. uh all that you have to do is make sure that you've got a recommendation from the planning and zoning commission and then it says and comply with the provisions of 102502. If we go to that one is primarily the requirements for the planning commission which includes them uh holding a public hearing and making a recommendation to uh the legislative body here. um you have to consider the recommendation from the planning commission. If they don't make a recommendation um within a reasonable amount of time, then you can act without it. But there is no requ Oh, and then in our ordinances, it uses very similar language to what state code uses, saying the planning commission has to hold a public hearing. There's nothing in our ordinances that require one here either. That being said, both state code and our ordinances are setting a minimum standard for you guys. You can set a public hearing even though it's not required by statutes anywhere. But I'm comfortable with the process that we've gone through and uh if you choose to go forward with the motion that you already made, I think that it's uh in line with statutes.

I'm comfortable. I'm comfortable. The motion was to approve with your review or whatever. Is there a time where there has to be two?

Not for not for a zoning change. Yeah, there are a lot of things where you do have to have a public hearing here before you make a decision, including changes to uh the ordinances. Generally, as uh we were looking at it, we realized that in our ordinances, uh they're now outdated because the legislature did some numbering changes in state code, which went into effect on November 6th of this year. So, just barely. So, as soon as they did the reumbering, we had cited the old statute, which has the exact same language, just a new citation. And uh we've already made arrangements where we realize here tonight for Drew to include that in uh some housekeeping ordinance changes where it'll need to go to plan and zoning uh for recreation there, but then when it comes here that we'll have to have a public hearing on this.

Perfect. Great. That's great. Thank you. Is is there a way to address that that if the number changes we can update it without having to do all that? what we're proposing and this is what we talked about just a minute ago is right now it it cites the old number and then um it says that we will comply with Utah State Code number as amended. We're just going to take out the number. So it'll just say that we have to comply with Utah State Code as amended. And then when the legislature makes these little numbering changes that are not substantive changes to the language that it doesn't put our ordinances out of date. Perfect. Excellent.

And so in the recommendation that comes back to you guys whenever that is within the next couple months probably um that's what the proposal will be is just to take the number out all together. Thank you. I appreciate you.

We have the same problem on the school board with policy. We always having to change it. I keep saying, can't we just change it to follow you code or whatever and leave it? Thanks. Okay, department update. Thank you, Mr. Mayor. This month, we're having administrative services, new department update, so I'm going to do mine with the city manager report. Um, just a couple things for council to be aware of. If you haven't heard, we did lose our recreation director to that city down south. So, we don't like that city or that person. Exactly. But I am very happy to announce that we have promoted one of our internal employees, Ed Butterfield. I'm sure you've heard is our new recreation director. He has done a phenomenal job serving as the assistant department head and now he's taken those reigns and he is very efficient and anybody that's fiscally conservative, which again is everybody here, um be very grateful for everything Edwin does because he is very great at that. watching budgets, managing employees. So, congratulations to Edwin. I'm very happy to report that he has accepted that position. Um, next announcement, December 10th, please make sure you should have received a calendar invite for our leader celebration. If you have not RSVPd, you will probably get hounded through phone calls, emails, texts, um, toilet paper on your house, whatever is necessary to Sierra for our winter celebration. um she has headed a committee up to do that. So, it should be a wonderful celebration there. Um next on December 1st, we have a Christmas tree lighting event hosted by the mayor and the chamber of commerce. Um they asked for the city to help out in the this Christmas tree lighting at Old Mill Park. So, please plan on attending if you're available. We are trying to make this event grow, get more

interest. Um, Daniel Machley's helping with the lights. I should point out our parks director, Dustin, has been phenomenal in helping with this. I did not realize how much he actually has done in the past to help this project. He's just always been there without needing to be asked. So, hats off to him, but we are officially taking on some more responsibility to help the chamber to make this event grow. So, it should be a wonderful event. A lot more lights and a lot more. What? What time on the first again? It's at Can I teach that and I I saw it. I just can't remember. I believe the the city start at 4:30 and the lights flip on at 5:30. Yeah.

Yes. And there will be hot cocoa, donuts, candy canes, Santa character from different things like the Grinch is going to make an appearance. Um the mayor of Poo B may be there. Yes, the mayor of Poo will be there. energy. I I apologize. I have a weird job I at work at that time. So, I do believe you're the professor. You can cancel class, right? Not that night cuz it's the last week. That's actually my last night of class for the one class. So, what a great reward for the No, I'm just kidding. C I'm sure they would love to cancel class. I'll see what I can do.

Thank you. And then final note, on December 13th, we have Shop with a Cop. This is an incredible event that we have at our city. Um, our police department, law enforcement, they are just phenomenal. We are taking donations for that. This year, we're starting off a little bit lower than normal. So, please spread the word. We want to make sure this event continues for those that are in need. And our officers, there's nothing better than seeing what they're able to do, building that relationship with these young children. So, please make note of that. Solicit um donations from anybody in the community. Last year was phenomenal. I believe last year was the biggest ever. Correct, Chief?

And we're going to outdo that this year. Chief has guaranteed it. Maybe he's going to smile because I just put that as words in her mouth. Volunteer salary for the month. And donations come to the city or the police department. Take them to the police department. No. to take them to cash. It comes up front here. It would rather be if it come up front make it a lot easier to just bring it all to the city offices. Great question. Any questions with shop with the cop? Thanks for that. That's a great service. How much you looking to get?

The goal this year is 5 to7,000. Well, the true goal is 9,000 because that's what we thought we had. That's what we've budgeted for assuming we bring that in. But 5 to 7 is typically what we'd like to do. But it goes straight to those those children that are in need. So is this just monetary donations or do people bring presents monetary? Okay. And this is not to be confused with toys for tots. That's another program or sub for Santa or sub for Santa. Sorry. Sub for Santa. Thank you.

Okay. Other than that, I just I know it was already spoken of, but I want to give hats off to our reporter, deputy reporter for what they've done with the election. Um, fantastic work. This was the first time that both of them have done that. As mayor said, they did a phenomenal job. So, hats off to them. They've learned it all on their own. They did it. They just they're phenomenal. So, hats off to them. Are there any questions for me? Just glad that you're feeling better. Yeah. I'm glad that you're vertical and

I am so grateful as I'm standing here today. So yes, thank you. And we will with that one individual who left us, we will be having a lunchon for him when he returns at some point. So I will send that out. So you'll get an invite. He just left right when I went down. So we thank you. All right. We saw the expenditure report go down. Any questions on that? Um, well, tractors was spelled wrong on the front page. Another typo. It says the traders, hobby traders. Um, I did you need to go over this with us at all, Zeke?

Just if you have any questions, I can. Uh, I was just curious about the general revenue is quite a bit less than the expense. Yeah, a lot of that's timing. U property taxes comes in heavy in the first of the year. Okay. Okay. So, a lot of it's just timing. We're just waiting for stuff to come in. So, you're not concerned? Not Not at this point. We're still pretty young in the year. So, Okay. It looked like all the expenses were things that we've approved in the past for different projects. So, I would move we approve. Okay. We have a motion to approve. Do we have a second? I'll second. Have a second. All in favor? I.

Any oppose? All right. Committee reports. Do you have anything for us? Council Lar. Uh, no, I don't. Nothing to report. Bar. No. Richen. No. Okay. Uh, the only thing is uh I know Ryan's working on the gun range trying to get some bids to us before the end of the year. So, that's a project that's still in the works that's be coming up. And so, do we need to go to close session now? No, no. Or you want an update on it? No, we can give an update. Next week, but I'm just That's one of those things that I'm

Yeah. Our goal is December 16th to award on the earth works. Awesome. I know Councilman Allen had it has to go. So, I brought that up and I thought, "Oh crap, I shouldn't have brought that up." Sorry, Councilman. Mayor, I see nothing else. I would move we adjourn. I will entertain that motion. Do we have a second? It second by council. All in favor? I. We are journ.