City Council - Regular Meeting

All right, welcome everyone. I'm going to call to order the Overland City Council meeting for February 9th, 2026. If we can start with the roll call, please. Councilwoman Ruckman, here. Council member Rleski, here. Councilman Furnis, here. Councilwoman Stable, here. Mayor Little here. Councilwoman Ferguson is excused. Councilwoman Rayo here. Councilman Bernard here. And Councilman Bennett here.

All right. Thank you. Uh, if you could all please rise for the pledge of allegiance. And at its conclusion, will we remain standing for a moment in remembrance of our service men and women, please of America and to the republic for it stands one nation indivisible with liberty and justice for all. Thank you. Please be seated. Got to say it's nice to be able to see you guys this evening. The last meeting we held in here was our pension committee and we were without power. So, we held this meeting in the dark. So, it's nice to know that uh electric is back up and running and makes our lives easier. Uh so, we'll start uh our evening with community announcements. I have one here from an elected official. And traditionally for uh community announcements, it's for elected officials or for folks um who have community announcement uh events. So there's another request here for a comment. I'm going to move this to the resident comment uh portion of the evening. So you'll still have your time. We'll just put it at a different part of the agenda here. Um but for community announcements here, uh Mrs. Gretchen Banger, County Councilwoman. Thank you, mayor, and council members. Uh, good evening. I just wanted to come by your council uh, meeting and introduce myself. I'm Gretchen Bangert. I serve on the St. Louis County Council, which is this area right here, and a lot of other area. So, I uh, serve 150,000 residents. I know you're close to the airport. There's a lot of stuff uh, in, you know, coming to fruition with the airport, reconstruction there, changing things, roadways, those types of things. I've been attending those meetings. We'll continue to do that on behalf of uh the communities in this area. I'm

also working hard for my district and for all of St. Louis County to make things as best as we can make them. And I want to offer my assistance uh to any of you if you need anything [snorts] as well as the residents of Overland if you need any help with anything in St. Louis County. Um I'm here for you as your representative. I'd also like to introduce my legislative assistant, Reagan Austin, and she works in my office and she's willing to help with uh anything as well. So, we're going to stick around for part of the council meeting and see how things uh take place here. And I want to thank you for giving me the opportunity to say hello. Thank you.

Of course. Yeah, you're always welcome here. Good to see you. Um and I will have a little comment. Maybe something might be relevant for you. I think our uh primary meeting isn't going to last all that long, but I'll leave something for you at the end if you're willing to hang out for a little bit. Thanks. Uh okay. Uh this evening we have a public hearing for the business located at 1939 Woodson. Jason, if you want to take that away, please. Please take notice that the city council of the city of Overland, Missouri, excuse me, [clears throat] will conduct a public hearing on February 9th, 2026 at 6 PM in the council chambers of Overland City Hall located at 9119 Lackland Road, Overland, Missouri 63114 for the purpose of reviewing and receiving comment with respect to the following matters. 1939 Woodson Road, CUP liquor store with tobacco sales. Any interested parties may attend and be heard at the public hearing. So again, 1939 Woodson Road. Um, this is for a CUP and site plan review. Uh, the property is located in the C1 neighborhood zoning district. The business name is One Codell LLC doing business as Al's PX Wine and Spirits. The proposed use is a liquor store with tobacco sales. Days and hours of operation are Sunday through Thursday 9:00 am to 10 pm and Friday through Friday and Saturday, excuse me, 9:00 am to 11 p.m. Uh there is no overnight parking as it was not requested. Outside storage is prohibited and planning and zoning recommended approval of the CU and site plan review and this is the location of the uh business in question. So that is all I have for the public hearing.

Okay. Any questions, comments from anybody in the audience this evening? Could you step up to the mic, say your name, please, and then make your comment. My name is Andrew Work, and I've been a patriot for 27 years, and I believe they are very upstanding business, and definitely endorse anything that they prove. Thank you, Mike. Thank you. Same thing. State your name, please. And then I'm Kathy Baker. I've been a resident of Overland for 27 years. I frequent all of the local places and try to keep my tax dollars here locally and I definitely support this. They're a good company. They've done a lot of work on their building and they they they're they're good people.

Perfect. Thank you. All right. Any questions, comments from the board this evening. All right. Seeing none, I will close the public hearing and legislation for that uh conditional use permit will be in a couple minutes here in item 10 of the agenda. [sighs] All right. Uh for minute approval, I seek uh a motion to approve the minutes from the January 26th, 2026 council meeting. Motion to approve. Second. All those in favor? I. Any opposed? Motion carries. Onto approval of the bills. Motion to approve. Second. All those in favor? I.

Any opposed? Motion carries. Uh, report of the city clerk, Melissa, please.

The uh semiannual financial statement was published in the county and on January 28th in accordance with RSMO 77.110. A complete unudited financial statement was also published um with the statement of revenues and expenses was also publish published on the city's website. Anybody can look at that at any time. Um, I mentioned at the last meeting, the pet inoculation day is changing. Um, it will be held indoors, so it doesn't matter about inclement weather this year. It'll be held at um, Rock Road Animal Hospital. It'll be on March 28th um, from 9:00 a.m. to 1:00 p.m. They'll be offering offering um, discounted vaccines for um, the pets as well as microchip services, which is something that our residents had asked for previously. and we'll have one member of our staff on s um on site to issue the non-expiring pet tags. So, we're going to get those started earlier this year. We're going to go ahead and order them and have them ready to go. So, we'll have the non-expiring pet tags and we'll also be able to issue the um dog park um registration because they'll be able um or residents will be able to get all the vaccines they need at the pet inoculation day where before when we had it off when they had it offsite, they couldn't do all the vaccines. And then one late uh addition Aaron sent to us today, um St. Louis County Juvenile Office is requesting the consideration of the donation and cost of use of Wildacres Banquet Hall on Thursday, April 16th from 6:00 to 8:00 p.m. for the youth recognition event. During the event, juvenile office staff recognize and celebrate youth for their positive accomplishments and allow them to enjoy time together with their parents. Um, we'd like a condition um, you know, your consideration and donation in the cost of youth for this event at Wild Acres. Make the motion to donate for the event.

Second. All those in favor? I. Any opposed? All right. They have a donation there. And that concludes my report. Thank you. Perfect. Thank you. Uh on to report of the city attorney. Joe, if you want to take it away, please. [clears throat] Thank you, Mr. Mayor. I have the following legislation to offer tonight. The first is resolution 20268, notice of record scheduled for destruction. Make a motion to approve. Second. All those in favor? I. Any opposed? Motion carries. The next is resolution 20269 authorizing a contract with the Crane Agency related to a K9 health, disability, and mortality policy and stating the compensation to be paid. Therefore, motion to approve.

All those in favor? Any opposed? Motion carries. This is the first reading of bill number uh 032026. An ordinance granting a conditional use permit to Kun Patel to operate a liquor store with tobacco sales at 1920 or 1939 Woodson Road in the C1 neighborhood zoning district as provided for in section 4220 in appendex A municipal code of the city of Overland. Motion for second reading by title only. Second. All those in favor. [snorts] Any opposed? On to the second reading, please.

This is second reading of bill number uh 032026, an ordinance granting a conditional use permit to Kun Patel to operate a liquor store with tobacco sales at 1939 Woodson Road in the C1 neighborhood zoning district as provided for in section 400220 and appendex A of the municipal code of the city of Overland. If passed, bill number 032026 become ordinance number 20263. Motion to approve. Second and pull that vote, please. Yes. Yes. Yes.

Yes. Motion carries. All right.

Great. Thank you. And Alice, you're all approved here. take my notes here. Okay. Uh on to staff reports for the evening. Uh Rick, do you have anything specifically for summer? Thank you for letting me address the council. Uh we had our first meeting of the summer events committee last week. Everything went great. All the bands that I contacted are all on board uh waiting for us to send contracts. So, we're going to have a good season this year. And thank you to everybody that's helped us make this happened. Appreciate it. Thank you.

Thank you, Rick. All right, Carla, do you have a report this evening?

Evening.

Good evening. The overland farmers market opens this year May 9th for Mother's Day weekend. So we'll have a lot of things going on. The vendors meeting for this year is March the 16th at 6:30 at the community center for the 2026 season. Uh Rick Spear will be opening for that day for the opening market and he will also be closing. And we are working on activities for this year's market. A few a little different, a little newer. We do have on a sad note, I don't know if you all heard, but we have lost Clyde. He was there for 19 years. This would have been his 20th year. So, we have lost January 24th and we are quite a few of us are going to It's been a devastating thing for us a lot of good and forg culture. We're working on that now. We are working with one person at this point. If not, we have three or one. So we still have two interested it's very

people came from all around everywhere that would come and they were very devastated. I don't know if very many of you are aware of used to work. She's been for two years. Her and her mother have been his hospice care for the last three months. So it was very like that's possible. My husband has offered to do a sign at the end of Midland Road and also at Ashley and operation times being open. That's a possibility to do it. about it. My husband is questioned by open day of the market question, is it?

The answers. Yeah, that was the hope. I just didn't get a construction update the past couple months. Perfect. Thank you. I I know uh his uh his passing is going to leave a void there with working everything out. Absolutely. Yep. Thanks for helping getting everything back in order there. Um Okay. Uh Mr. Crowder, there members of council, I don't think there's ever been a time when we are better prepared this early for our May 16th parade. History has handed us the perfect theme, the 250th anniversary of America,

and that's going to be the theme that just perfect. Uh the Overland Christian Church. Now, this is the Christian church at Trescott and Lackland. Again, we're going to use their lot to line up. They're going to have the building open in case somebody needs the restroom. And that's where we're going to be lining up at 9:00, rolling at 10 this coming. Well, not this coming, nothing. It's tomorrow, uh, is the biggest, one of the biggest senior lunchons of the year, the Valentine senior lunchon. And I want you to know the commission will be there helping serve. And the Rittner kids, Rittner middle kids are going to help serve. Somehow they lost bus transportation. I don't know the mechanics of that. Those kids are walking, you know, over here from the school to provide that service with their guidance counselor. So, thank you very much and we're looking forward to that parade. Mayor,

sure. Byebye. I think the senior lunchon is Thursday. But do I have that wrong? You're right. It is Thursday, the 12th of February. Yes. Perfect. Thanks. And Chief, your report, please. Uh, it appears we're still having some occasional uh attempted car thefts in the northeast end of town. still the Kia and Hyundai's I we believe they're juveniles thinking they can still steal them. So

thanks for staying diligent on that. Thought that uh Kia problem was in the past, but I unless the car has been updated, those cars are pretty easy to take off with. Okay. Uh residents comments uh this evening. Um and sorry if I misread your last name. Is it Nissan Kamika Kamiba? Cayman.

Thank you. Um, mayor and council talk about the proposal I saw on the agenda of cameras. My name is I live in very often but this proposal communities as reviewing available research proposition the technology should be not adopted as general the evidence does not clearly show that it makes safer overall strongest outcomes reported in studies from that developed system to be narrowly related to recovering stolen stolen vehicles rather than a broad crime. Before coming here tonight, I used multiple sources of automate license for recognition including law enforcement studies, evaluation, civic liberties report and government and assessments. Together they present a mixed picture of the kinds of heavy on the go to be clear that technology is automated license plate recognition or a cameras and artificial intelligence to capture, read license plates data. These systems operate continuously collecting location, date and time information and a large database of vehicle moments. Over time, the data can be revealed where vehicles by extension people travel including routine grocery stores, medical office, workplace or places of worship. Block safety is one of the biggest ALR

vendors of the United States capturing not only license plate but also vehicle make model color and other identifying features. information can be shared across networking in jurisiction creating a broader surveillance infrastructure. The level of detail capture including visual characting the image analysis from a technical standpoint. Expanding the system from software updates or integration for more and more human identifying not be a major le Even if the recognition the facial recognition or similar tools might use today, it is not to ignore the possibilities of future ability expansion. That is why focusing only on the current features is sufficient. The wheel the wheel of policy question is geared to forceful safeguards to exist to prevent future expansion of capabilities. How limiting held over time looking at research together vendor supported studies and police reports show that LAR systems can be pic and

sir that was that was the time you can finish your sentence. Um, can I pass on what I brought? Uh, you're free to hand out whatever you'd like to whoever would like to receive it. If anyone would like to get a copy of it, I'll more than happy to provide it. Okay, perfect. Thank you.

All right. Um, city council comments this evening. I just have a minute. Uh the last meeting I mentioned a few things for the beautifification funds, possible usage of that of those. Um one was the mural uh commissioning of the mural on the side of the Eagle Gym Building. Uh I believe Mr. Crowder found someone that may be interested in doing the mural. So with council's I can get the kind of everyone should I move forward with this and meeting with them and possibly entertaining the idea. Everyone's kind of on board with me. Yeah, some's been discussed a couple times before, but yeah. Okay, that's all. Thank you.

Perfect. Thanks. Anyone else?

Okay. Uh, so my report this evening uh is pretty brief. We do have a very informative work session afterwards. So, folks who, you know, came up and said you happily provide your tax dollars to the city of Overland, we can show you how we spend them. So, if you want to hang out, uh, it's on the entire capital improvement fund uh, this evening. But my comment again, uh, thank you for joining us, Councilwoman. Um, two speakers tonight. One spoke about senior lunchons and one spoke about our summer concert series. So, each summer we've set up six concerts. Um, and we kind of go above and beyond what most folks do. We we set up uh free dinners for folks, too. So, um, sometimes we buy food, sometimes we have it catered, you know, kind of back and forth. Uh and an issue we've had uh recently is uh the health department said that we're limited to four events per location which uh we've been hosting these senior lunchons six a year for 20 plus years. And so we've had to move two of those to like a drive-thru kind of things. So we're trying to figure out what we can do to get approval for all six just like we've done in the past. So I'll send you an email or something too just to try to figure out what's going on here because we can't quite figure it out. famil.

Perfect. All right. Appreciate it. Thanks. So, that's all I had for my uh comment tonight. All the other events uh at least coming up the remainder of this month have been announced already. So, um again, you're welcome to hang around. We're going to go straight into that work session. Uh if you need to take off, feel free to do that, too. Uh if not, enjoy Vday with your love birds, and we'll see you guys at the next meeting. Uh with that said, I'll seek a motion to adjurnn and go in directly into the work session. All those in favor?

I opposed. We're going to head straight into the work session. Last week, um a copy of a memo, uh which included the PowerPoint that you're going to see this evening regarding the capital improvement budget. So, I will kind of walk through this first part fairly quickly. Um, the capital pro capital improvement budget is primarily funded through the the half. Folks, if you're going to if you're going to chat, we'll ask you to head out to the hallway. We're still having a meeting here. Thanks.

The the main source of revenue um is the half cent improvement sales tax. It was approved back in 03. Um [clears throat] historically we've used it for road improvements, facility improvements, purchase of equipment, vehicles. Um there are no personnel costs, i.e. salaries and benefits in the capital improvement fund. Um so uh as I give this admonition every time we know about the budget, um under Missouri law, uh the city's required to adopt a balanced budget, which is essentially expenditures have to be less than or equal to revenues plus available reserves. So, as of January 31st, we had a little over $5 million in the reserve fund for the capital improvement fund. Um, at again, as of January 31st, that doesn't include any expenses that obviously will be incurred through the remainder of the fiscal year. Um, so um kind of where we are through January 1st, we projected 1.3 million in revenue. Here today, we've received 830,000. Um and this is just from the capital improvement sales tax. So our projections based on the historical data is that we should bring in about uh 1.3 million but actually 1,373,000 uh which would put us about 73,000 over what we had originally projected. Um the capital improvement fund expenses uh were uh as amended were a little over $2 million. Uh year to date we've spent about 796,000. So we have about 1.2 million left. Uh I doubt that we're going to spend all that and we'll talk about some of those couple of those issues here in a minute. Um but that's kind of where we are as of January 31st. So about 10 days ago. Um so for next year um again we're

projecting about 1.3 million in revenue. Uh the department heads have submitted about 2.4 million in requests which puts us about 1.1 million over um what we had you know what we project in terms of revenue. Again the fund balance is 5 million66,41696. And if we were to spend everything um that we proposed next year, the fund balance would be around $4 million. So that that's kind of just a a an overview of the budget. Um so this is kind of where the revenues come from. Um so um I did increase the interest revenue. I'm sorry. So, we're at about 100,000 in in MOSIP projected, about 1.2 million in capital improvement fund revenues. Um, about $750 in interest earned. Um, so it' be 1,300 thou 1,300,750 uh instead of 100. Um, so that's the the revenue sources for the capital improvement fund. Obviously again the largest one is the half cent capital improvement sales tax. Um for next year um these are expenses by department. So there's 150,000 from admin and we'll talk about these individually in a minute. 35,000 from MIS. Uh 1.6 million for the street department. Building maintenance is about 211,000 and the police department is 362,000. uh brings us a grand total of two 2,396,538. Um so just to kind of give you a breakdown of of by department, uh the

street department is the largest obviously at about 68%. Um police department is next at 15. Um and then the remaining departments obviously are in the single digits. But again, this just g kind of gives you an idea of how things are broken down uh by department. Um this slide just gives you an idea of how they're broken down by by type. So essentially in the budget we have equipment, projects, street work, and vehicles. Um so as you can see, we've got about 145,000 in equipment, about 496,000 in projects. Uh we have about 1.3 almost 1.4 4 million in street work and 368,000 in vehicles. Uh so the next slide is kind of the breakdown of the individual items. Um the column on the left is the department that's requesting it. Obviously the item in the middle is the item being requested and on the far right is the amount. So MIS is is requesting desktop computers uh and email migration uh for next year. Um, the street department's requesting a curb machine and uh skid steer sweeper buckets. Police department's requesting tasers and flock cameras. This is the continuation of the existing flock camera contract. Uh, so that's the that's equipment. Uh, so the projects is 150,000 in street lights and that's coming out of admin. Uh, the street department's got flooring at the street garage for 10,000. Fencing at the containment area, 65,000. Parking lot improvements at the garage 20,000. Street striping 40,000. Um, PD awnings or awnings at the PD 11,000. And renovation of the first floor at the police station is 200,000. Uh so vehicles, we've had we have two uh

requests from the street department for two new pickups and uh from the police department for four new vehicles. And then um in terms of street work, we've got 200,000 in or excuse me 20,000 in sidewalk repairs. Um 158655 in concrete slab work. 15,000 in preventative maintenance. Uh 483,000 in major projects, uh overlays, reconstructions, uh 50,000 for miscellaneous curbs, gutters, approaches, things of that nature, and then 660,000 in Nova chip work. And so then the next slides are just kind of a breakdown of the various projects by type. So this is the overlay and reconstruction uh list. Um the next slide is the concrete slab work. The next slide would be uh and then the next slide would be Nova Chip for next year. Um so a couple things I would point out. One is on this slide then I'll talk about the other one. Um earlier this year or late last year, uh we reallocated $80,000 from the 2021 redevelopment block grant funds um for the replacement of concrete slabs on Chaucer. Um initially what the county had told us was that work had to be contracted out. Uh they've now told us that because of some issues that other cities have had with costs that they are now considering allowing that work to be done inhouse. Um, so what I've asked is if that is possible, can we use that money just for the material costs? Since we've already got the people in place, we can do more work if they apply it towards the

materials uh as opposed to paying the salaries uh as well. Um, they're waiting to get back to us. If they do that, what Scott has indicated is we would probably need to reduce or eliminate all the other concrete slab work just because of the size of the streets over there. Those streets are 36 feet wide. They're essentially basically three slabs. Um, which then we could reduce, we could eliminate 158,000 in the concrete slab work uh and do the 80,000 um we could use the 80,000 for Chaucer um from the community on block grant funds. We could get more work over on Chaucer done with that money. U so the other item that's not in here uh relates to the police department. Um we've determined that we need to do some electrical upgrades in the PD. Um there are not there's not enough power essentially on the second floor of the police department. Um we also have at least one um box over there that we need to replace. Um it is a known fire hazard. Um not specifically our box but in our building but that type of box. It's an old um screw in fuse type box. Um so that project is we are getting we having electrician come out in the next week or so to actually give us a scope of work on the project. So our hope is to do a lot of the electrical work in the current fiscal year and then essentially kind of push the next two phases into next fiscal year and then the year after. But we need to do the electrical work first. Uh because there's some additional electric that's supposed to be installed as part of the project on the second floor and as as well as on the first floor. Um so we need to do that work first. So that may change a little bit of how we do this um going forward. Um, but really the question I guess now

that you've seen all of this is kind of the council's level of comfort with kind of the potential overage or expenses in excess of uh revenues for the the capital improvement fund. Um, I've talked to and I've asked the department heads to submit to me and they have um reductions uh if the council wishes to reduce uh some of that difference. Um, but before we get into that, before I went down that road, I wanted to get kind of the council's level of comfort with essentially what we would be looking at is, you know, potentially a a little over a million dollar deficit, if you will, uh, when you compare projected revenues and requested expenses going into next year's budget. Um, so, you know, this year it was right around my head now. It wasn't a million dollars. So, I'm kind of just trying to get a feel for where, you know, kind of everybody's feelings about this. And and I'll just state my comment first this time. So, um, I recommend we kind of take a look at some of the streets here to see, uh, which of these we want to proceed with and which of them we might want to maybe put off. Um, and I've not driven all the streets that are on the list yet, so I don't want to say my list of priority, but there's one here that looks a little pricey that um, that I drive regularly. It just doesn't stick out. And that's the uh inner belt business center drive, the one that drives up there through Home Depot back all the way to the old CLCO building. Um might need some work there, but that's 160 um as part of the nova chip contract stuff. So that's something I I think we

need to look in a little bit more before we say go. Um, I know that's 160,000 on a million dollar difference here, but just gauging everybody else's opinion and u not necessarily needed tonight, but for especially street work, I'd recommend you just kind of check it out in your own wards and and let us know priorities there to make sure we're u not overspending and and hitting the ones that actually need need the most work. So I will tell you that that is one of the streets that Scott would recommend we not proceed with this year. So there were essentially two streets IBC and Lackland Flora Northfield to Ashby. That's the newer part of we've done a we've done work down in that area. So if you want to take you know street work, it would be those two streets. Um which would be 150 and 170,000. Um, so you got 320,000 right there that you could take out.

I mean, if that's what you wanted to do, any comments or strong opinions on on this stuff for tonight? How far back does Interbell Business Court go? It goes all the way back to where Clayo used to be past Planet Fitness all the way and then all it wraps around all the way.

Yeah, I we redid a portion of that street. So, um I'm not exactly sure how far I think that this this was supposed to be Nova Chip. So, I think Scott ran this essentially from from Paige all the way back to where the new where CLO was, where Penny Mac is now. I drive that every day and I can say that up into up to Planet Fitness, the road is there's no concern. The parking lot's much worse than the road. Um, but I'll drive back further in that area. And I also we just said I don't think it's that it needs to be done.

And and that's fine. Again, it it was a it was not a request, but a question from Penny. So, while we were getting the the numbers from um NB West, I think is who we got the numbers from for Nova Chip, we just said, "Hey, what would it cost to do this as well?" Um so, we we've got we got the numbers for all of Lackland from essentially end to end. Uh and then we had them throw that in there as well. So, again, that's why we're kind of here to figure out what stuff, you know, if we want to take those out, I I don't think there's any objection on on our end. Certainly. Um

what have we been averaging uh for the last several years or many years? Um as far as our surplus or not surplus, our our balance that we're holding, you know, if we've got 5 million and we're going to take it down to four million or there's always overruns, you know, will it go less than that? Where have we been sitting the last many years? Are we dipping low into reserves? Do we need what is our cushion? Where do we like to sit? No, we we have not been dipping into the reserves. I mean, historically, our our revenues have exceeded our expenses in a given year. So, how much do we kind of average? How many million in this fund? Um, do we kind of average? I don't mean

I would say around three and a half. Okay. So, I mean, I don't I I don't think that getting down, you know, to that, let's say, that $4 million mark is um concerning. I I think the bigger issue here, I think, with some of this is just, you know, every year, can we do everything that we want to do? And I don't think you want to do a million dollar deficit spending, if you will, every year. Uh I think that certainly can get you into trouble. Um

which is again why I went to the department head and said, "Okay, if if if the council wants to reduce this, what what can we do?" Um, so I mean I can give you um you know just kind of an idea. So the email migration what I would suggest it's something we need to do. Uh I would suggest moving it to the general fund. I still think it's something we need to do. I would just move it to the general fund because it's a essentially a one-time um cost. Um, and it's it's essentially a software issue where we're we're going with Microsoft to ensure that our emails stay in the United States. It's more of a security thing than anything else. So, is it a capital expense? Yes. But we could also take it out of the general fund where you have north of 13 million sitting in the general fund. It's 20 grand. Um, if you look at

before you before you move on, can we back up to the um major projects on the streets? Sure. And I'm looking at Charlottac from Midland to Forest. Um, I think that's been pushed back a couple of years, several years and that road, you know, need some attention. Um Um, actually all three of these were too pushed back several years. Yeah. The only two streets that Scott has has indicated like if we were going to cut something, we should we could cut our IBC and Lackland. He's not touching any of the other reconstruction projects or or anything like that. So the concrete would would would proceed also with these

well the concrete the real question about the concrete is if if we're able to use the 80,000 and they're will they're able to pay the materials the other concrete streets would probably need to come out simply because we just don't have the manpower to be able to do it. Uh and I would you know make the note as I do every year that all of the costs associated with that you see in the budget are simply material costs. They're not labor costs. So if you if you for example want to look at um uh let's see uh what what street did you say councilman? I'm sorry.

Um Charlac Midland to u Midland to uh Forest.

Okay. So, a a rule of thumb, if you will, is that that number is uh 69,99.87. So, let's say it's $70,000. If you were to contract that street out, it would be double that. So, you'd be about $140,000. So, again, our kind of rule of thumb is materials and and are about 50%, labor is about 50%. Uh we're not proposing to contract it out. Uh but if you go like to the concrete streets, again, that's one of the reasons we've we've raised the issue with the county about being able to do to use the 80,000 just for the materials because it'll it'll we'll be able to do more work as opposed to paying, you know, our guys that money because our guys are already getting paid. Um, so what we would end up probably having to do with a lot of the concrete work is probably either push it off to another year or if you really wanted to do it, you know, we could contract out either that work or Chaucer, but you're going to get less done with the same amount of money. If you cut the 158,000 in concrete slabs out, um, you know, again, that's it's a lot of work. I mean, it's say it's a lot of work. It's a lot of feet to do with only three guys.

Would it be more cost effective to do an overlay, an asphalt overlay over the concrete slabs? No. I mean, because they're So, we evaluate those. They're not they have to come out. So, we can't just they're they're deteriorated to the point they need to come out. We can't just overlay them because you're going to you're just it's good money after bad. So, that's why we're proposing to, you know, replace those streets. uh or replace the slabs on those streets.

Yeah, just so we're all clear here, we do contract out the Nova chip stuff. So that's all we don't have the equipment. We don't run those machines, but the concrete and the overlay reconstruction, that's what we do in house. Going back, you know, 15 years, we we used to kind of look at like a 100,000ish per ward. Um total overlay and concrete now is about 630. So basically keeping pace with inflation. It's just we have our crew. This [clears throat] is about as much work as they can do. So, we order the amount of materials they need for this amount of work. If we start going beyond this, probably don't have the manpower. Um, but our crew can handle something like this ideally. I mean, assuming weather and they can get through it. So, that stuff is relatively set. And the good thing about the capital improvement budget is it's probably the most flexible budget we have. It's really the only thing that's set is street lights. Um everything else we kind of figure out yeartoear whereas general fund stuff most of that is for staff who you know just carries on year to year. So to kind of get back to the question do we have concerns with in the fund balance always. Um but this one is one that you know if we had to cut in future years which I don't want to do but we have some flexibility there as to what's included and what isn't. Hypothetically, the fund balance gets much lower than where we've been sitting the past couple. So, just want to just take this for homework and give it some thought, check out the streets.

Yeah. And again, I mean, I I can if you want on the list. So, Scott, essentially, if you look at the equipment um sheet, Scott has indicated that we could reduce Um the curb machine, the skid steer sweeper. Um I think the chief indicated we could take the tasers. Chief, can we move those to asset forfeite? I don't know if we can or not. I just Um so so those items. Um and then the flooring, the fencing at the containment area, the parking lot, improvement at the garage. Um all those could come out. Um, uh, let's see what else. Um, the awnings at the PD, uh, we might be able to reduce that or we might be able to move it somewhere. Um, as far as the renovation goes, I don't necessarily think that number is going to get any higher than what it is now in terms of if we're doing the second floor over there. Um, but we're going to try to get a better handle on that. um because there's 200,000 in there and obviously I think that's a project that we need to do. It's just the electric is kind of something we didn't really anticipate

and we've pushed off those renovations numerous times. So yeah and again I we were we're work I mean we have the plans and and we ran into this electrical issue and so it's like okay before we get you know we need to do that because there's no point in doing all the work upstairs. We we can't power everything. Um so you know beyond that um you know we could reduce a car here or there. Um so again this is really about kind of the level. Um I I'll defer to Mr. Pope as to why there's no dodge up there.

Um maybe he's had a conversation with you all that I'm not aware of. Um so so again this is really kind of like a comfort level. Um, and I I can send to you all if you'd like the actual list of what everybody has kind of submitted. Um, just for you to consider. Um, if we took everything out, uh, including the concrete streets, um, we're down to about 1.6 million. Um, which is about, uh, 340,000 more than we anticipate bringing in. U which is kind of in line with where we were last year. So it's not um you know uh it's not far out of whack. Again the other caveat I will give is it's Nova chip. So we've every year we try to refine this analysis and get closer but um we don't really seem to be able to figure out the missing component of that. Um, but right now I think we've only we' only have about 300,000 in Nova Chip for next year 340. We did the first two lack of Woodson Woodson. So

yes sir comment and a question comment I always feel that the Nova chip is a good investment. It lasts seven to 10 years. Yep. So we won't be revisiting that for a while. Um, also just the flock camera cost that is just the contract maintained. They we're not putting up any new No, that's just the continuation of the existing contract we had for three years now. Got it. Great. Thanks.

At the time we said we were going to pay for that out of capital budget. Obviously, that's something if you wanted to, you could move to the general fund budget if you wanted to. I'm not sure that you want to do that every year. It's it's kind of one of those it's like street lights. It's kind of a cost that we just say, "Hey, that's, you know, in the capital budget." So, I I again, I can send everyone kind of the proposed reductions. Again, I'm just trying to figure out kind of a level of comfort with with kind of what everybody has asked for. So, so, and I don't need a specific answer tonight, but I'll send everybody kind of the the list of what the reductions could be. Um, everybody give it some thought and then we can circle back in a, you know, back in March or April and kind of figure out where everybody's at and that way by then we'll also have some better numbers on the electric department. Kind of give you an idea what that's going to look like. So that's all I have for the capital.

Okay. Anything else for the evening? No, sir. Any other questions, comments? All right. And there is no there is an executive session uh on the agenda, but uh there's no topic for the legal discussion. So with that said, I'll seek a motion to adjurnn. Motion to adjurnn. All those in favor? Any opposed? All right, we're journ. Thank you.