Architectural Review Board - Regular Meeting

Cincinnati now they're probably not good evening. So they'll just end you again. Absolutely. Um, member Jones Chair Lavings. Uh, member man here. Uh, acting chair Ritter. Uh, member Parsons here. Member Bartlesmeer here. Member Rderman is also absent. Uh, member Nian here. and member gone here. Excellent. And we have a quorum. Thank you. First order approval of minutes meeting. We call for a motion for acceptance. Go ahead. You can add it. We have the motion. Who had the second? I have a second. Go ahead. Do we get all these attendance? I'm sorry. We have a voice vote. Stand. I I Any approved? Thank you. Uh, we have two items I believe on the agenda tonight. Observe Wildwood and by Kelly Holmes. Are there any public comments to be made on those this morning or anything else?

I have not received any public comment cards. If there's anybody online that would like to speak now in the public comment section uh but not towards one of the uh agenda items, please raise your hand and we'll promote them. Look like it. Thank you. Okay, we evidently have no old business. We have new business and that is the reserve in Wildwood. You want to read in the case or Mr. Mr. Chair, I can do it. Thank you. The reserve at Wildwood, 17225 Manchester Road, an initial review and action on architectural elevations, 3D renderings at the floor plans for four of the Liberty Siri houses, and five designer Siri houses to be available within the reserve, a new 115 lot subdivision within Town Center. Do you like to introduce the Apple? Yes, Mr. Chair. Thank you, Mr. Chair and members of the board. Miss Ripto and I would like to thank you for your attendance tonight. We certainly appreciate it. I think our presenter goes without introduction. In another capacity, he sits on the other side of the table and serves on our architectural review board. So, Mr. Borders Meer is representing Mckelby Homes. I think between Melanie, Robin, and I over the course of the last two meetings where different plans for the homes have been presented, we've done a pretty thorough job of kind of explaining the site. So, just give you a couple of quick updates. Again, the site is 50 acres in area. It's located in what I consider the southwest quadrant of Route 100, Route

109. Initial grading, excuse me, initial tree removal has occurred that had to be completed by March 31st to comply with federal lake relations relating to bad um habitat. And so there was a provision that allowed that to occur. Um we are in the process of finalizing what we call the improvement plans, the construction drawings. Um I believe one of the major infrastructure items the box cover that will span between Route 109 and the site itself over in Bottom Creek has been ordered and that was like a um one of the major things we have been working on for the perspective of Mckelby Homes. We're very close to issuing the preliminary grading permit, which means they'll actually start moving some of the site around to accommodate the ultimate design. Mr. Blesmeer can kind of go over the specifics, but as you know, there are multiple models of homes that will be offered two separate series of Liberty and Designer. We've seen quite a few of them over the course of time. So we appreciate your persistence with the process and brought his samples each time as well. So he gets his work out on the second Thursday of the month. So with that I'll conclude. If there are any questions about the project, Mr. Bartles and I be glad to respond to that. um say it is kind of a hybrid between new urbanism preferia with some low impact low impact development techniques added to it. So something we're all kind of looking forward to in terms of just seeing how it all fits together on this particular site. And thank you

questions or comments. Thank we've seen the plans a couple of times. Are there new models that are being presented tonight? No, this is the second submission of the previous two submitts, total of nine houses. So, um yeah, this is a good thing. Just a reminder, um as I stated earlier, we have four of the Liberty series plans on there. Those will fit onto the 52 wide and the 62 foot wide lots which are lots A and B, orange and blue on the map above. And then there are five designer series lots, designer series houses presented which fit on lots C and D um above in white and yellow. Um I have a question related to the overall duration of the project and I know that that is dependent upon sales. Yeah. Best guess how long is this going to take? Um that is a difficult one to say because not only is it based off sales, we are also building this out in phases um along with a request from Wildwood. So the first half actually walk up and pull it out. Um majority of the development that we're doing now along with Main Street will come down to here and I think it stops about right here. So we'll incorporate this offshoot and this is culde-sac as well and the house along Main Street. Um the rest of this will be done I know it's broken into four phases and I think we're doing phases one and two right now. Yeah. So exactly it depends on how quickly it's sells out um

how quickly we will open the other phases of the project. So, um I would say a community this size for us, don't me to it, but I mean like it could be something like three or four years. So, but yeah, that really just depends on the rate that it sells. So, the access to is that 109 that goes up there? Yeah. Is that at the roundabout? Yes. Yeah. It'll be the the fourth way into that roundabout. That is I think I do have shown a little bit on um the development plans in the package. There's a closer up show exactly what it is. Um, Mr. Chair, the departments has identified that existing roundabout as somewhat of a problem. We kind of forwarded that concern on to our director of public works. As I mentioned, we've been working on box cover. It's going to provide that bridge between existing pavement and the new development. And it's a whopper. And there's just it's it's really really steep there, but it's the only location to accommodate access on Route 109. Did that analysis long ago when we were designing the roundabout there. So that ox culbert had like a what six to eight week lead time or something maybe a little bit more. So yeah, if but we were all cautious that access was reviewed by MSD

of engineers um MDNR the city because the color goes into the main channel of Bottom Creek. I I almost want to ask what happens if that really doesn't work as anticipated. Well, I guess the best response I have is the engineer of record is Stocken Associates. They're probably, at least in my opinion, one of the more trustworthy engineers in the region, if not the Midwest. So, we put them through a pretty rigorous review process. continue those until we had the final approvals from MSD, MDNR, core because we felt like without those there is no circumstance that would encouraged the city to proceed forward and be upfront on it. And we asked a lot of tough questions. One of which was you, it's not a bridge, so it's not on peers, it's in the creek itself. What happens? and we reured that they've taken that into account provided substantial armory both on the upstream and downstream sides. So, but sometimes you sit there and you think, well, when you get eight inches of rain in four hours, it's like nobody really knows what's going to happen. I think so. You'll flood a flood if you had that much rain. Yeah. So, but I uh excuse me I think we did everything humanly possible. The northeast corner of the property

does that back up to the which service station is it that's there? Oh, 66. Yes. Yeah, that goes all the way to that property. But there's there's quite a bit of common ground between what is our lots and that um um gas station service area. Pardon me using Bottom Creek parallels route 109 then goes to the north vest pretty close to that Hawthorne Village Parkway access point. And so there's a strip of common ground that was required as part of the relevant 66. Then there's a 54 foot ride of way for Hawthorne Village Parkway. Then the Philip 66 station on the site. There's a 50 foot requirement non-disturb requirement from Topa Bank on either side of the creek which they adhere to. And then they added some additional common ground southside to meet our public space. say Bottom Creek runs through there. So that's the big buffer zone. Yeah. Okay. There really wasn't something that could be messed with. Yeah. Well, and I told George Stock the once and I've told him a hundred times, guess what? The first property is downstream from here, Community Park. So you better be right. Any other questions from the board? Mr. Chair, if there are no other questions or no additions, I believe Mckelby Holmes would like a motion and a second with voice to approve the architectural submitt. Do you have a motion from the board?

We have a second service vote in favor. I opposed none. I say thank you. Appreciate it. Thank you. That was that easy. Back next month with four more houses. I was just going to say, Mr. Chair, I don't think we're quite done yet. That's the majority of them, but we'll be back. Okay. Uh, the second case is for Mr. Kelly Holmes. Mr. Chair of Hi, and pardon my do you all believe you need the materials brought? What we can do before Mr. Bart Myers leave, we can take photographs of them. So if we need to reference them, but I I see him lugging them in every time and it's so yeah, I mean Mr. Ritter fine with that, but he's a young man. It's good for I shouldn't put myself in that position. Thank you. reading the next chair. The next item and the last item on tonight's agenda is homes 241 road an initial review of a new single family dwelling to be located on the chair and members of the board. Um I'm just going to give a brief introduction and then turn it over to

the African here. Um so as uh Mr. Green described, this is a single family home. It's a one and a half stories. It is located in the R3 zoning district. It's on approximately um it's on 32 acres, so approximately uh a third of an acre, about 14,000 square feet in the R3 10,000 square foot zoning district. It is lot two of the two lot subdivision. Um it is located in the neighborhood general district in Ford Beach. Um so this is an initial review of the plans. Um you can see the two lot subdivision here and lot two. This is the surrounding area and gets developed the street property along Etherton uh which is right there 109. Um and um yes so as far as these plans are concerned um the applicant is here to go through the architectural drawings um and um this does not have any other applications. The THA subdivision was approved in November of last year. So the uh architectural review standards and the zoning regulations as well as the town center regulating plan are applicable as far as this is concerned. Um, and so the the only comments the department has is that it meets uh those regulations. And uh tonight the department is looking for either approval approval with conditions or denial on this application. And with that I will turn this over to the applicant. You'd like to up here more than welcome architecture. Is he able to speak also? Oh yeah, if you would like me for about him able to

Can you hear us? Mr. Pavle, are you able to hear us? Yeah. Can Can you hear us? Hi, my name is from the architecture. Um, am I coming through? We can hear you loud and clear. Can you hear us? Am I coming through? Yes. Yes. Okay. I'm sorry. I just No worries. If you would like to share screen, I can u take my share screen down. No, you're fine. I'm actually I'm I'm on the I'm not able to attend because I have kids events. Um I really don't have um much to add except uh there's a single story single family home. I'm sorry, single family home, a story and a half, 3,800 ft. We're trying to match the neighborhood. Um, we're trying to be more of a of a cottage style to kind of bring some of the farming houses on the on the east side of the E13 road. Um, so really available to answer any questions that the committee um the committee has. Um, I had one question just appears that over the front door is metal roof. It's just not called out on the material list. Is that correct? Is it going to be a metal roof? That is correct. Okay.

Just standing seam metal roof. Yes. I have a question. How many homes are you building on the lot? I mean, I live right across the street. Are you filling two? Two. One. One. One. Okay. So, we're just talking about one tonight. Okay. Where's Where's the Where's Where's the driveway? What? Coming off of Etherton Road. Driveway and how you get to what? A garage. His garage in the back. Here's the garage on the right side. The way house Oh, I know the lot is the driveway on the on the southern end of the lot. Okay, that's correct. It's on the south and and you pull in around to the back. Um, it's a side garage. All right. So, so you build this one house and it's going to be on the southern end of that polygon looking lot. When's when's the second home going to be built in there? um right after this one. So we we we can only produce one at a time at the moment. So once this one is built uh we'll be starting on the second one. Um we we can't really start on the second one right now either way because uh um we found out that there is a a pipe that's been discharged with a storm water from from across the street and um uh that just basically saturated the land and uh we're building a infrastructure to take care of the storm water discharge into the corner of property but because it's so wet we can't really build on the where this is going is um on top of where a very old home used to be. I mean, a long time

ago. Is the foundation to that still there? I mean, any any part of it? We've been digging and we're we're getting pieces of it out. So, it's very very deep. So, saw some concrete blocks and stuff. Yes. Yes. Very uh it's all wood there. And there's a full drainage system that we found out that was in place working and just we're removing all those all those pieces out in the next few days. Hopefully there's a lot of mud in there right now. Questions for the Mr. Chair with your permission. It notes E204. It's healthy composite board patent siding. I would interpret composite board as like combination of wood fibers, plastic and binding agents. Could someone explain to me which application on the front address the I didn't hear the question completely but that's that is correct. It is a composite of uh plastics wood fibers and binding binding agents. Um it's type of it's fairly popular product on uh more of a little bit of higherend homes. It's a It's a better aesthetic than a It's a high performing product than vinyl setting. And sir, correct me if I'm wrong. Composite component that is that the

trim boards that are in association with the patent siding. I'm sorry. Can you speak up, please? I'm sorry. having trouble understanding the role of the composite force as part of the elevation. You only allow hardy board, wood, yes and stucco. So the composite can't be a main material in any of the elevations associated with the dwelling. So is it a trim component or is it part of [Music] composite is a is a term that's used for a family of of sighting applications that is that is the main product. uh it is used like it's like there like lapsiding basically the each piece is not it's not wood it's not plastic or the so it's a description of the material so it's not that's what that's what I meant by that's a composite sighting maybe I'll maybe we'll provide you some comments in writing so high explanation as a non-architect may not be understandable for you. I also Mr. chair with your permission on the what is shown as the south elevation on the right hand side there's a white board that kind of defines um kind of cuts through the the

elevation and then on the opposite side on the left side it's absent and so I guess my question is is that just a drawing air or is that intended to be on the one side not the other or I guess I'm just curious what it is. Um the dormer on that slide on the I guess on the south side on on the right side of the elevation it without without that stripe it was kind of floating there. So adding that element there kind of tied it better with the with the house. So that's the reason why it's there. We get in town center the architectural guidelines for the most part encourage consistency. So if it's on one side of the unit generally it should be on the other side of the unit. That may require to be adjusted some. I don't know. It's again just our our guidelines are pretty clear. If you're doing something on one side of the dwelling, your reason for it not being on the other side of the dwelling. Okay. I I I read that consistency mean consistent with the quality of the neighborhood, not as but if that's if that's condition, that's fine. just if you if the committee feels that's that's um there will be a requirement you have to note that that's that's fine. Um just so you're all aware vents, roof penetrations, etc. have to match the shingle color. That can be done as a note on the final drawings.

Also um the garage garage doors we require carriage doors with glass that is what's then the rendering I'm looking Yeah. Uh the east elevation in the packet seem to indicate could update obviously you have the catalog cut sheet. If you could update the drawings to reflect what the catalog cut sheet is, would you be providing samples? I I wasn't able to update them unfortunately. Um the chair, that's the comments. Thank you, Mr. Chair. I would also say given some of the comments and questions, I don't think this is ready for final action. Chairman, I had a question. General question here. Okay, this this home faces Etherton and it's on the south end of this polygon shaped lot. Okay, so the home the second home that goes next to it that that face Etherton as well. The the front facade of both homes will be facing Etherton. Yes, this one will have a garage. front garage. Okay. And what's the

driveway to get to the second home? Directly in front from from uh right off of Etherton Road. Okay. Thank you, Mr. No, I just had back to that picture that Joe was asking about on the white stiff that went across and it wasn't the same. Yeah. Yeah, that No, I was just going to comment and maybe it's just me looking at it, but I was going to say if that white to to make it Look, even on both sides, if that white line were to come across, I feel like it's going to hit the left side window at a lower point than it will the right side window. So then it looks like it's kind of out of whack. So either one window maybe should go up a little bit or the left side window should come down a little bit if that's what ends up happening because they're kind of and maybe like Ed said, maybe it's the elevation and it's just, you know, or just the way it's drawn. But I feel like those should line up. So fun. M Diane, I'm certainly not an architect. No, nor am I. We had over the years argue with many an architect about what happens on the front has to be consistent in terms of material and etc. And we usually require it to at least turn the corner some. You know the the the issues that we have is you have a correct facade on the front building community stops it there and then the sighting starts right at that

corner. Our code says you have to carry it around the corner. So as I mentioned I think they they retain that white they have to adjust the window height. So that's very astute on your because I think that's I I I like what it does. I agree with the architect. I think it kind of helps frame so to speak, but it just it's it's absence on the left side of the elevation. It's concerning. And I know this is nickpicky, but you need to check your ele your directions on your elevations. This Mr. Parson's just man faces to the west. It's a south elevation. Okay. Thank you. Uh, one comment regarding the carriage. I mean, the carriage starts down. It's just that the the darkness of the door. So, it's kind of concealing the it's hard to reach the glass panels there. That's kind of that's why the reading is not carry. What I would suggest sir is to create a nice keynote for the garage doors just identifying that's a simple solution. Thank you Mr. Chair. Any more comments concerns? would be up for a motion tonight or not. Well, Mr. Chair, um I think there are enough comments that department respectfully request that

we're directed to prepare list of those comments to provide to the petitioner have the matter July meeting. Okay. And suggest perhaps a sample of the extended sighting material. I think the actual samples are critical and it certainly as I mentioned Mr. Bartles fire carrying them around for months on end. Let the other applicant on the same night get away without having request for the final consideration. Make a motion for that. Let's make the motion. I'll make the motion. Can we have a second? A second. All in favor? Hi. We'll get you the um get you those comments first part of next week. I didn't mention this. I mean, everyone I do. Okay, let's see. No other items that I know of. The next meeting date is Thursday, July 10th. Anybody have any closing remarks they want to add? Can Can I add something? Um they have uh removed every single tree out of this uh property. One of them one of them was a tree big enough around you couldn't get your arms around the trunk and it was a beautiful tree. Um what

now? I mean, yeah, there's no trees there, so it's not in the way of the builder and stuff, but uh what can be done as a result without putting a little sticks in the ground, you know, to as replacement trees or something, you know, significant removal of all of them off of this lot. What I would like to do, Mr. Chair, to Mr. Parson's question. We did have the city arborist visit property before grading permit was issued the disturbance permit. Um I'll send you all that report from Mr. Walsh arborist and I believe as part of the plan set there is a landscape design. Um we'll take another look at it given what you just described and within the reason of the codes meaning the code requires more we'll get more. Yeah, it's generally the typical landscape scheme that we see next generating whether to save or not and we decided to have a a tree protection plan around it. So we kind of blocked off an area 20 ft radius uh from it. So we say that's why the one that uh the one that we mentioned that specific tree was right next to the uh to the storm discharge pipes that we had to lay down. And we would love to save that tree. Unfortunately that would have to be putting in place infrastructure sorry

most of the trees on the lot were either dead or like very small just bushes mainly we'll take a look at the arbur's report there's a mitigation plan if a grant tree or grand trees are removed so let's let me get caught up on it we'll get you some more information but thank you for the question and state has some closing remarks with not meeting. Thanks to everyone for attending and congratulations to the owner.