Plan Commission - Regular Meeting

This is a party. Good enough. [Music] I'll just keep watching. [Music]

All right, we're going to call this meeting planning commission to order. Start our roll call. Uh Dan here, Greg here, Kelly here, Ben here, Warren Bridg here,

Tom Anton. Move on to item two. We've got a public hearing tonight. Um public hearing is for conditional use permit request and associated site plan and plan of operations for new occupancy out of existing structure and associated parking lot for new and used automobile sales and service at South 91 West 22945 Milwaukee Avenue Big Ben Motors/ Sabus Tronco Gusman applicant tax key BBV211 012 owners owners Land Enterprises LLC. The property is zoned B1 downtown business district and is 0.31 acres. Um we'll open a public hearing up now. Notice is hereby given that the village of big men planning commission will hold a joint public hearing on Thursday, August 25th, 2025 at 7 pm at Village Hall located at West 230 South 9185 Nevin Street, Big Ben, Wisconsin 53103. The purpose of the public hearing will be to receive public input on the following matters. one Big Ben Motors LLC Savis Tranco Guzman applicant requesting conditional use request to sell new and used automobiles in accordance with Village Code section 16.38. The property is generally located southeast of the intersection of Milwaukee Avenue and Clark Street at South 91 West 22945 Milwaukee Avenue on approximately 0.31 acres. again partial tax key number BBV2111011011011011011011011011011012 Ben.

Yeah. So the applicants applied the proper application um after review of this um and discovering with the clerk that in 2021 official use permit was approved for this property. Um the hours of operation are slightly different um uh from the 2021 approval. Um it looks like there are some conditions here. Um, I don't think the clerk has any site plan information on this from 2021, but it talked about providing for uh a lighting plan. Um, it talked about dumpster enclosure location, uh, screening plan for, uh, landscaping. Um, and there was no information on that. So, as staff goes, we like to present this to the public for a chance to have the opportunity to review and comment should there be questions or concerns. Um so the applicant has described that they want to run a new and used auto sales and service facility here. Uh the section code 16.38 V4 talks about that. Um it talks about um anything to be displayed with only cars, light trucks or similar street vehicles. Um and it talks about uh any equipment is on the outside is expressly uh or materials is expressly prohibited. Um and so it has guidelines within there contained A through G subsections. So it looks like on the certified survey map on file as well um there is what we call a sight or vision corner uh site triangle uh it measures 60 ft back from the intersection of both the county highway and also state highway and you connect those points 60 ft back. Uh there shall be nothing parked there or structures placed there. Uh so that would have to be observed for this property. That's section 16.11. Um, and screening talks about section 16.16 along the east property line. Um, it does look like for uh this property does above a single family residence. Uh, and

so as such a planting screen, landscape fence or combination of a plantings at least 6 ft in height along the side of budding of Fernica residence shall be provided. Uh, but nothing is there today. So, I want the plan commission to consider that and keeping in mind it was approved in 2021. Um, I do not have the approved plans for that in 2021. Uh, but um I know the applicant might be here tonight to help address any questions or concerns they might have on some of these conditions that are being expressed uh tonight. Um, so with that being said, um this is the public hearing component, correct?

Yes. So, I'll stop there and then when we get into the regular business, I go over a little more detail on this.

Very good. There are any public comments. Are there any public comments? Third and final call for public comments. There are no public comments. I will entertain a motion to adjourn this public hearing for the planning commission. Second motion to journ.

Any further discussion? All in favor? Motion carries. Would you like to close the village board site? I would like to make a motion to close the village boards public portion of the public hearing. Second. Any discussion? All those in favor? I. Any opposed? Motion carries.

Thank you. That closes out the public hearing section of this meeting. Moving along. Item three, public comments. Opportunity for anybody to speak on something that is not. There are no public comments. We'll keep it moving. Item four, consideration and approval of minutes for Thursday, July 24th, 2025. I'll make a motion to schedule the reading of the minutes. Any further discussion? All in favor? I oppos. Motion carries. Corrections.

We'll change the date. The date and Mike was absent. Mike was here in spirit. eventually all these uh the reports down below they're be from June to July instead of July to August 67. Oh yes, sorry. June to July. Starting on number six. Yeah. Yeah. Thank you.

The next meeting on the 28th.

Oh, yeah. We're on the 28th. You're busy. [Applause] We'll make a motion to approve the

minutes as schedu uh except for the changes that we have. Any further discussion?

All in favor? I Motion carries. Moving along. Item five, sub A, review, discussion, and possible action of site plan, plan of operations for not new occupancy out of existing structure and associated parking lot at West 229 South 9145 Clark Street. County address listed as South 91 West 22965 Milwaukee Little Groom Shop by Kyle and Heather Fer. Applicant tax key BBV2111948. Owner B&M Partnership LLC. Property is zoned B1 downtown business district. Property is 0.33 acres. So, I think you're the applicants here.

Nice to meet you. Um, so yeah, we have the request here from Kyle and Heather Fer. Um, how it's sorry, it's okay. Um, so yeah, we have about a third of an acre lot. It's B1 downtown business district and as such, um, this use is permitted. Um, the structure they want to operate out of is about 832 ft, 26x 32. It currently has a gravel parking lot surface area that is shared with cafe which is a restaurant next door. Um the applicants have supplied a line sketch of the interior finish which appears to show about four grooming stations. That's what it look like. So it's one table but there would be like a bathing station and my my um grooming table. So

drying kennels would be towards the back because we want to keep the dogs separated from each other for safety. Okay. Um wash bay, interior restroom facility and a receptionist area. Yes. like. Okay. Um there no plans to improve the exterior parking lot surface or no supply plans for signage at this time. Not at this time. Okay. Um and the engineer may have some separate comments which I think she brought with her tonight if you want to go over those now. Um the only comment that I have is in regards to the planet survey that we had from our clerk shows a proposed asphalt parking area that was never came to be. But are there any proposed parking changes? Not as of right now.

Not as of right now. So just so the commission knows is that typically by ordinance we require a paved parking lot but have made exceptions in the past. So that is a consideration for you guys if you'd prefer to make that exception or you know continue on with the uh requesting that it get a hard payment. Anything else? That's my concern.

Um, so the proposed again like I said the dog grooming use it's not specifically listed as a permitted use. Uh, but in the absence of such a use uh in section 16 one may utilize a similar uses to refer to in determing such a use is a permitted or initial use. So staff considered the service establishments with barber shops, beauty salons um this would be akin to that. kind of mean instead of a human being groomed this would be an animal but in a sense same kind of service. Um pursuant to guidelines permitted uses are permitted uh following review and approval by the site plan that of operations by the building plan commission. Um they have supplied their application they paid their fees. Um so again we're regarding section 16.16 the parking section. Um I just wanted to bring the attention to um it looks like there's an existing adjacent use of the property. I think it's Chubby's Cafe. they share this parking use. It looks like they kind of use it in conjunction. Um, so I guess, you know, which usually requires one space for every two employees for the restaurant use. I don't know how many tables are in there, but you know, one thing to think about as a commission too is are you okay with this as a gravel configuration or do you see a need maybe to to have the owner maybe not the applicants, but to put a condition on here that the owner may you know have to re reconsider this and prior to them moving in or within 6 months or a year of them moving in consider redoing something so that it's a better situation. Um, another thing I wanted to point out, um, the one parking space for every employee plus one space for every seat table in each establishment would be warranted. So, you can grant relief of that. Otherwise, if you were to count the tables in that adjacent use for the restaurant use, um, you could, you know, get into expanding the parking lot. And so, I don't think there's much space to do that here in this case. And finally, the surface of the parking lot was brought up by the village engineer. Um, and the one thing I would point out is that ADA standards call for at least one saw signed and marked on a hard surface.

Uh, the example I give is somebody in a wheelchair uh, may not be able to navigate gravel or aggregate surfaces with a cane or something or a walker. So, you could require at least one parking space and the adjacent space to step out onto for accessibility. You could require that only to be paved and signed accord appropriately and allow the rest to remain gravel. you know, again, within six months or a year of granting occupancy of the site plan, plan of operation. Something to think about um to be in compliance with state code standards, which is always a good thing. Hours and days of operation, uh they have two employees. Uh with no real details on numbers of customers at any one time, I'm sure it'll vary. Uh but with hours listed as Monday through Saturday, 9 to5. Um and so no company vehicles will be kept on site with outside advertising parked there overnight or anything. Okay. Um site and building modifications. Again, no exterior alterations are proposed as part of this project. The applicant does not propose signage. Um so we we'll place a um a recommended requirement that any future signage conform to the village of Big Ben standards. Uh and zoning review shall be required prior to the building permit application process. So in other words, we just want to green light it before uh move in with your assignment. Understood.

So, um with that being said, um staff would go into the recommendation. Um so, the if you're so inclined, um you do have the autonomy to approve of a site plan of operations as a plan commission. Um so, if you are so inclined to recommend approval, um I'm providing seven conditions of approval. Um the one one amendment I had when I looked at my own conditions here was number one um I had Monday through Friday 9 to5 on number one a that should be Monday through Saturday from 9 to5 as a condition. So I just want to point that out. Um if you catch something else let me know. I have in there too. Uh number three to highlight, you can choose to remove it if somebody is so moved to do that is the property owner install a hard surface ADA compliant parking stall with proper signage no more than 3 months following approval in a location nearest to public entrance to the building. If you feel that's overkill in this scenario, somebody could say without condition three. I just thought I'd point that out. Um, and with that being said, um, I would want to have, um, the building inspector and the fire department also walk through the building, you know, as part of the occupancy. Um, that's a condition. Um, yeah. So, that being said, those are the seven unless there's questions. wasn't the last occupant there of dog grooming service.

I thought we just had one there not a couple months back. No, I believe the discussion was they did the paving of the parking lot with the asphalt and they were going to mark a spot and that spot require put in paving but I don't think they mark a spot. They did mark them but it was quickly but there's not to do them. They tried to put on top. Yeah, they tried to put some striping down and it lasted like a day. That didn't work. Also, I think there was electrical in there and be cool, too. Everybody should be using epoxy every single time once.

Is it a state requirement or is it a state recommendation that they have at least one stall? Uh, it's a state uh state law. So depend the question is was there ever one on the site and when was this building established? I don't know when was state law you know approved probably 72 or so you know with the ADA stuff. So there's a lot of questions that come up but I'm just recommending this condition because I think it makes sense. Um it's it's a chance to bring it into compliance. Just just a thought that I thought of as one stall only. Food for thought. I believe Chubbies has a science spot up there.

They do cuz the rest of Chubby's apartment is actually building. Yeah, I was going to bring that up. They have kind of that split situation. They share that space and then the front space the front space is space.

There was still a gas station there at 72. Tanks underground. No, they took the tanks out. Oh, good. It's always a big deal. Yeah, it always is. If I could offer a solution, uh, one that we had been looking at actually, there are paving stones to the east side of the building that lead nearly to the front. Part of my landscaping obligations are going to be to finish that paving all the way to the front. And there is additional parking in the back, enough for at least three vehicles. So if we were to say put a pave a given space with the ADA requirement to it leading to that paved block, would that be acceptable?

Cuz that would take me like a shovel and a rake and a weed whacker. That's pretty much all it'll be. And a strong back. Yes. Yes. I don't think cold patch would be necessarily the way to go. But if we contacted uh Mike Khan, who is the owner, I'm sure he'd be willing to have like a spot laid out and if not paved, perhaps concrete poured for that. Any hard surface is considered paved. Doesn't have to be asphalt. Correct. some some areas you got is I would just want to make sure we had a permanent solution not that we're putting additional pavers on that eventually sink into the gravel and we're right back where we started.

I just uh would like to remind you that it's not only the ADA stall but also the one directly next to it that has to be 2% every which way so that if you're on wheels you wouldn't roll un unwantingly. So if you've got a level or um just make sure that you're within that 2% in any which direction. Okay. It's one in one in 4T level. I believe that we'd be willing to put in the time and the effort to to make that if that's a requirement for the the village we're happy to comply. Does a 3-month period seem reasonable? Will this be an upcoming?

Well, to be perfectly honest, we're just getting started. Um, she already has a clientele list a mile wide. But, um, would 6 months be acceptable just so we got our feet underneath us to make sure that we have the funds necessary to make this happen if we about February. So, we're either looking at 3 months or 9 months. You're talking about next spring. 9 months put you at March, April, May. That might be more realistic. Yeah, I think so. Does that work for you? Yes, that would definitely work for us.

Any other issues here? things you'd like to address.

I just have a quick question. So, is there like a dumpster enclosure already on the site? So, um there is a partial fence between the north facing, excuse me, west facing side of the building and Chubbies itself. So, any garbage or refuge we have is pretty much going to be there. Uh, we've been tentatively promised that we can throw stuff in the dumpster that's currently servicing Chevys just because the owners are friends and they've given us that that permission. I thought I would mention it for the benefit of the commission too, you know, in case there's a question or concern about that.

Thank you. Is there just just a thought? Is there a dog relief area that you can designate for people that you know? Yes. You have clients or that that you have something for cleaning up a per member there. Absolutely. There is a behind that fence there is a grass grass plotted off area and any animal waste we would bag up and dispose of properly. Yeah, you can kind of see it a little bit in that aerial view, but that aerial is old. Yeah, just I highly recommend having one of those little can stations or whatever. Oh, absolutely. It's a 2024 area.

Yeah. But even that fence isn't accurate now to what it is, you know. Yeah. I'll make the motion to approve the uh the change to Monday through Saturday and nine months for the ADA rest of the plan recommendations. A second. Any further discussion? All in favor? I post. Motion carries. Good luck.

Thank you very much. One item 5D, review, discussion, and possible action of conditional use permit request associated and associated site plan of operations for new occupancy out of existing structure and associated parking lot for new and used automobile sales and service at South 91 West 22945 Milwaukee Avenue. Big Ben Motors/ Savage Trunko customer applicant tax key BBV2111012 owners Land Enterprises LLC. The property is zoned B1 downtown business district and is approximately 0.31 acres. Ben,

I would just start off by saying um it looks like the agenda is incorrect, but it says a possible action. This is a recommendation to the village board for initial use permit. Guess that possible action recommendation we can approve at the board. Correct. Yeah, they thought I'd point that out. Um, a little different but similar situation here. So, yeah, uh, Big Ben Motors is coming back here. It was last with us in 2021. Um, Mr. Ronnie. Yep.

Welcome back. So, uh, 2021 conditional use permit was approved with conditions. Um, so again, so the applicants come forward here. Um, so they want to move in there, do the same thing, sales service, uh, for new and use autos, it sounds like. Um, so the structure has the existing parking area along the north side along Milwaukee Avenue and Clark Street there at the front edge there. Um, it's anticipated to have vehicles parked for sales and waiting to be serviced on the property. Um, they did supply a plan of operations and a site plan with dimensions. Uh the proposed number of employees was left blank on the application. Uh but the hours were Monday through Friday 8 to 7:00 and Saturdays from 8 to 3. The previous approval was 8 to 2. Um there are two overhead garage doors to the service bays which face to the north. Um and engineer comments. I didn't know if Bridget had any comments at the forefront here.

Yeah, I have a couple. I should I should read through yours though, make sure they're not the same. Um no my my first question was how many employees are we expecting at the moment just uh myself just the one. Okay. Um so then I can see that you've definitely you know got the area for cars. It just it wasn't on the site plan. So I can see you have at least five spots for parking there. Or are these all cars to be sold in the picture? Which spots you're talking He's doing the exact same thing the way I had it laid out. What side are you talking about to the east? Uh, I think it's a north side. I don't And and I I think we got to be careful saying we're doing the exact same thing. This is kind of fresh. It was three years ago. So,

Oh, okay. I'm sorry. I was the engineer. So, on the east side of that building is basically when I did any type of service work or employee would park on the east side. So, that' be like that. And then on the you go to the west side to the property running north and south, you know, that would be where the cars are staged. 164 there. Yeah. The employee parking is up against that house. That's that side. Y understood. And um are you aware well and septic locations are? Yep. They're in the back. They're in the back. Nowhere's near.

Those are all my questions.

Okay. Um very good. So, um, again, 16.38 D4 provides for new and used automobile sales establishments as a conditional use. Um, so, um, with that being said, it provides conditions A through G. I think your request may have helped formulate some of that. Um, and it carries with it, um, I just got to mention it here. You cannot exceed, it looks like, 15 vehicles that may be displayed for sale at any one time just to keep the numbers down low and not to crowd the property. 15 again was the number. Um, and I'll give you a copy of this when we're done, too. Um, vehicles um, displayed um, shall be parked in no other location than those specifically approved spaces or locations depicted on a site plan that's been reviewed and approved by the planning commission. So, I guess as far as displaying the vehicles um, on the site plan, uh, we got a secondhand site plan from 2021. Um, it didn't call out this is where vehicles are going to be stored for sale. So, are you talking about along the front edge of Park Street?

Yes. Okay. So, that runs. Yeah, that's really only the way you can stage over there. Fair enough. Um, and how many vehicles would you think you could park there? Well, they probably could go over 20, but we just went for 15 because it's just a small lot. You don't want it overcrowded. You want to be able to have two feet in between each car so somebody open up and get in the other car. So, and are you aware of a there there is a vision setback line ordinance. Mhm.

Uh vision setback line again is a point where the ride ofways meet or it would be Clark Street, Milwaukee Avenue. Uh it's a county highway is Milwaukee A and then Highway 164. Um so you actually it's on the CSM certified survey map uh that you provided from 2021. It shows a 60oot vision triangle. So what that means is no vehicles can be parked there. Yeah. Just so you're aware. So you measure area. Yeah. Well, it's not just the grass. Some of it goes onto the paving area too. So some of that can be reserved for, you know, vehicle movement but not necessarily parking. Does that make sense? So I just thought I'd clarify that.

Um, so um, so yeah, there's two front yard setbacks here. So required setbacks are 35 ft. We're fine there. Uh, 20 ft from the east and rear. Um, so so we're going to recommend this to the village board following tonight's recommendation from the planning commission. So, you have to have one more meeting to the board. Um, so 16.23 uh A provides that new tenants uh proposing a change. They're not proposing a change, but you've provided the site plan. Um, so you got the structure here. Um, we talked about vision setback line. The other thing is section 16.11 uh talks about parking of vehicles. Um, and the offset shall not be used for the storage or display of equipment, vehicles, trailers, boats. Uh, I noticed there's big trailers being displayed right now. Are those for sale or what's the story on those?

Yeah, those could even be leaving. Okay. Okay. Yeah, those will be allowed to remain there for for a car sales. You're only allowed to do the cars. Just thought I'd point that out. In screening, uh, section 16.16 subsection G talks about screening for off- streetet parking areas. Um, so when you're adjacent to residential, it does call for a need to have a landscaped uh fence or a combination of a burm and plantings at least 6 feet in height along the side that fronts onto the residence. Um, so there was an existing fence there at one time and they're doing some remodeling and stuff like that on ours. So So when I when I looked at it, it looks like there's a there's a 3-ft like decorative fence. Is that the residential side? Yeah. Okay.

Okay. So, it looks like it does require that a 6t tall visual barrier needs to be established there of a planting or some semblance of a solid fence or something as a condition for this type of use extra residential. Yeah, they didn't say that the last time when I first did it. They already had that. So, why would they do it now? It's in the ordinance. Yeah. Um, so per section 16.25, um, the plan commission may consider the exterior of the building. Um, you know, I think they're just allowing their plan is just to allow it to remain the same color and everything, right? Unless somebody has a question or concern about that. It's light gray with dark gray accents. Uh, looks like it's in good shape.

Um, buildings around here. Um, so landscaping and lighting. Um, so I again, this is a question for the commission. Um, so the one thing I would note too is lights. I don't know what lights are on there. Are they shielded? Do they shine out where we are? No, they're shielded down and they were approved last time. Yep. So, they would go out into traffic. Yes. Okay. And also onto the residential lot. Okay. Nothing there.

I thought I'd mention that in passing. Anything that's replaced would have to still conform to that. And regarding landscaping, again, uh question for the commission is how you feel about, you know, uh staff would be recommending, you know, 6 ft of a tall harbor bitey uh along the eastern property line to be in conformance with the parking lot screening standards when adjacent to residential usage. Just thought I'd fish that out there to the plan commission to hear your thoughts on that. Um I don't know if anybody has questions or concerns about that. You go over a fighter or you can go fence. Right.

Correct. The the goal is a visual barrier between residential and the parking area. I think part of the goal is to prevent when people are making traffic movements, lights, and uh just, you know, generally a a buffer between residential and commercial.

So, just thought I'd point that out. Maybe when you're thinking of that, I'll just go into uh the recommendation section of my staff review. Um if you're so inclined to recommend approval, um I did provide some conditions of approval. Um basically there's 11 of them. A lot of them are pretty standard. Um and again number eight would be talking about uh this the the screening. Uh I was recommending arborvita uh because uh over time usually it it it lends itself better to less maintenance. Um you know with a fence it falls over you have to paint it, scrape it, replace it, could ding it with a car. Um so that's why staff has that in there for consideration. Um and then also I wanted to point out um I wanted to put in there the hours of operation days of week. I did not put that in there but I wanted to add that as they had put in their application of 8 to 7 Monday through Friday and Saturday 8 to 3. I put that in my verbiage explaining it but I did not put it as a recommendation of a condition. by that.

I guess I have a question for you. Did you have a designated handicap stall with signage? Yeah, it was on the one side where the uh on the I think where the concreted area there was. Okay. Moved up. As far as when you're seeing like government items back there, a fence. Now, if you look on that and it's been there forever, there's a a barrier that goes right across with the with the concrete and the steel. So, you wouldn't go into the adjacent property. So, you get onto the other side of that property that's actually going into the on the east side. That's actually going to be into the neighbor's property. So there is no property line to either put a fence or we'd have to get permission from the owner to say we don't have a problem putting some where our leg was up there.

So your pavement goes right up to the property line. Yep. Okay. That that clarifies that then we're helping the fence. You can't put a fence. That's up to the permission. Yeah. So

I think that's been like that forever. Thank you for clarifying. Well, since there is nothing really going to change about this business whatsoever, you know, I think it's kind of a slam dunk here. Um, he's made the building look really nice, you know, and I know a lot of people were a little bit upset when he was moving out. So, I think to get another guy here to take over that is is certainly beneficial to the community. Now, the fence, well, that's a different story.

The fence is there now. Is that Is that on the neighbor's property? Yeah. I actually own that property. Oh, okay. Well, I want to see much. So, you're saying taller fence on your property? Well, there was a fence there and then it's kind of been dilapitated. dilapitated right at the moment, but we got to do something over there anyhow. So, um that's gonna that will fall on that'll fall on me because he absolutely has no roof to put it in. He's he's got the asphalt goes all the way sides and even on by the asphalt and there's a steel like

guard rail all the way down that's like 3 ft high. It's got like cement, but it's it's Yeah. So, you um be annoying to remove, but you could It could be done. Anything can be done, but you just have to say that. I mean, you could. Yeah. Like a true engineer. Who's the engineer? Well, since the uh the petitioner and the land owner next door are in agreement about what's going to be done about with the feds, I'm not sure we they need to get involved in that. They just there needs to be one, they figure out who puts it in.

The only concern is if one day Greg settles his house and then that new owner is then frustrated how we did not follow the ordinance. I'll be the new owner. Buy it. Tell them to buy it. the whole corner. I mean, if you know a good landscaper, you probably

All right. Or a landscaper. Sorry.

There will be a fence there one way or another. Yeah, we've talked about that quite a bit. So the question is how does the plank commission kind of unfortunately putting it on the property owner to put it up like how do you feel about that? If you don't feel comfortable with that you can remove that but you're stuck with not following the ordinance and you know few years down the road it is what it is. I just thought I'd point that out for the record. Can we make a recommendation to put a timeline on? I mean working with digious properties and

I think timelines are very clumsy. They're hard to enforce. It's not recommended. Not on something like this because if nobody puts one up, how do you go after them? And nobody wants to go after anybody. Could we just come to the agreement between the two of us who's going to pay for it and just make sure it gets done? Yeah. heads or tails? Two-sided point.

Like I said, there's no like we it's been there for like that forever and no one's had a problem obviously with it in the past, but uh I mean there we go right up to the property line here. Unless you started cutting off and cutting cut the asphalt off it and shortening the lots is the only way you'd be able to do something like that cuz set back the fences. Is this is this something we look at as like an existing nonconformity?

Um it's a new conditional use application. So it's opened up the door of opportunity to apply today's standard. So if you don't want to, I mean technically it's not following the ordinance. Um but plan commission has a little bit of leeway here on the rationale and reasoning on why a fence would not be needed here. I mean I would agree that doing something is what we should do but because of the property line and the issue I mean look at this what's there is existing for it's not you can bust out you could have bust all that is a lot of expense a lot of expens

and the thing is they didn't recommend it the first time when that gravel look I mean it I remember how that place looked and the money that I spent to get it graded and the asphalt that I put into it then it should have been addressed at that time of setbacks before I spent all this money in asphalt that I'm not willing to start tearing up to shorten it up to put a fence up right so you were saying a timeline isn't recommended but we're we're there's a currently there's a fence but it needs to be replaced it's in poor So if we def the fence isn't on this property, right? That's the challenge. Yeah. We're talking about this property, right? The onus is on the business property side

for the obligation to screen per the ordinance. Sure. Unless I mean an idea is I mean the current owner could grant an easement of access of 4T or 2 ft for the purposes of a fence. You two would work out and record a document so that it stands the test of time forever that whoever buys the residential property understands that a fence is allowed to go in that foot or two of whatever space you needed to erect a fence. So the current owner has the right to go on and off that as an ement of access to maintain or just throw the values up like you said that be to keep fuel

and you can still contain them within an easement and then stipulate those have to be maintained perpetually by the business owner or the owner of the property and the commercial side for the benefit of the residential property owner. I don't know. I think it stays the way it is. It's up to the commission. Good, good conversation. Good ideas. Well, for safety's sake, there is a 3-FFT guardrail there now. Yeah. So, there's not going to be anybody driving accidentally in adjacent property.

Yeah. The hours of operation shouldn't dictate any light noise from headlights. He's only going till 7 at night on week nights,

right? I think the concern is like what was brought up is if Suffix for whatever reason, you know, Greg wins the Powerball and moves buys an island somewhere and sells all his properties and now someone's got a deal with headlights and no fence or noas or whatever. And the only thing I again I always bring it up only because I see it all the time is just how you set precedent. If you don't do anything about it or you don't recommend it or you don't allow it, that means you open the floodgates for anybody to have that exception in future possibilities. So, there was a fence there though when he paved the lot.

Yeah, I think the uh the agreement to give them a couple feet. Even if they even if you give them a couple feet and they just plant arbitas there would be perfect. Yeah, that makes sense. I mean, that solves everything. You don't have to invest a ton of money in fencing that you split the cost for the trees and makes everyone happy and makes the ordinance whole. You know, the easement definitely future proofs it. I have no problem with that. Yeah. I just look there's a there's a dash line on the G4. Is that a existing utility? Could be a phantom property line. I don't. Yeah, there is no

there's no existing. No, although I don't know as far as their timeline as far as how quick they want to get going. You know, this has got to get in pretty like I said, the only thing holding up the license cuz it's going to take two more months for him to get the license. So, we got to get this approval and signed off to get it into Madison and Madison probably depends how fast they are. One to two months. So, this has got to like what's the process to record an easement? Pretty simple. Uh an attorney drafts a document. Uh they both sign, take it to the courthouse, watch the county, record it. Okay.

And I would recommend a condition be that the clerk receives a copy and places it in the file. or what happens if we just leave all that alone to make it go faster and make an agreement that we just put up the Well, you don't have to take care of that before you move in. It's just a condition of approval. We can we can condition it that within 6 months, right? Six months. Nine months. Yeah. That's popular that that be taken care of. Well, you don't have to maybe even it's I don't think you even have to have them planted. It's the fact that that you're you can plan it within a certain time frame. Yeah. 9 months or something, you know, but the easement you you'll be working on that. You don't have to do that before he applies for his permits. Is that

Yeah, we just need to It won't slow you up with the permitting stuff. Just just does that affect the house that's on there now being too close to the lot line then or still you still have that same lot? It's an easement. You don't lose your property line. It's just the only question is what's in there today on that side of the line. Do you have cable lines or anything? Natural gas lines? No. Underground electric? I don't think so. Okay. Call diggers just in case. Double check. That's what I do. Yeah. Oh, you do. It's not going to do nothing without call diggers. I had to say it for the camera. Um, just a question. Is the access is the septic on there? The

the septic's in the back and there are two of that. There's nothing on the side at all. Would that impede the access? No, because they go through the driveway side to to that was just a question. Yeah, good point. Yeah,

that would that would I mean as far as that I don't see any. So I guess for number eight as a condition does somebody want to take a row a shot at the row of arborvitas I could say a dense row uh of arbor provided plan at sufficient spacing achieve visual screen um it says and 6' tall at time of planning shall be planted um within a newly created easement on the residential side of what's an armite spacing need for full growth. 5T

I thought when I did it up north and I had to do it down here was six feet. Six. Yep. It give you enough space for it to grow out a bit. Otherwise they choke off that. Is that correct? That's all right. Six feet. I don't know. I'm not the landscape. He's not a plant guy. But you know somebody that I think we can safely say six feet and and then if you need to trim it up once in a while so be it.

I mean that's my opinion. So it would read again and 6t tall a type of planting shall be planted within a newly created easement on the residential side. I'll I'll put on the private residential side of six feet wide along the east property line adjacent to the residence. Does that clarify where it's going on the private resident side? 6 feet and then within 9 months. Sure. Okay. Mhm.

Does somebody want to I mean is there any other questions on this request other than that? I didn't want to all the time. Nope. Putting in the hours of operation. Yep. And adding the correct hours of operation as as a new item. Correct. Thank you. If we're all in agreement, I make a motion to approve based on the change in the comments for the fencing and the hours of operations. I'll second. Any further discussion? That didn't say that we're a recommendation to the board. Recommendation. Approval. That means recommendation to the board. Yeah. Right.

We take off the next board. So, when's the next board meeting? Next week. Next week. I think next Thursday. So, does he need to be here? I'll be on the top. Should if he can, you know, it should be quick, but should be here just in case there's a question. Same time. 7:00. Okay. All in favor? Motion carries. Thank you. Good luck. Along to item C, discussion, consideration, and feedback on contestry. Second.

All right. on concept plan request for a closed new residential subdivision resulting in 13 lot plus one out lot at least 26,000 square ft the size each. The property is located on the north side of Henibberry Avenue, approximately 500 ft west of Oakidge on the current vacant property tax key BBB 2112998004. [Applause] Owner Castle View LLC. Lot size is approximately 13.1 acres. Property is zoned R3 single family residential. Ben.

Okay. So the applicants here tonight, Mr. Jesuit. Um, so this is this should look sim like a similar property. I understand he has since purchased the property. Uh, he's undergoing uh some extensive research into the property. He's providing this for some feedback from the commission. Um, for those of you um that kind of remember this time it looks like um are we looking at 12 lots it looks like? Correct. So 13. There's 13 on the first sheet. I'm going to printed off the second one that they just got me on Wednesday that has 14 lots to it based on road length and what you guys would allow. So what what you handed out tonight is the new one showing 14.

Yes. Oh cab. Okay.

It depends on what you guys allow for the road because right now the first sheet is where the road is laid out, how the land is laid out for this. But the survey only came up with the second sheet that's more of a white grade and that's a lot shorter of a road, but it's cutting through the land uh more straight, a little bit easier for fire trucks to gain access. That also gives me 14 lots that either way lot one and the last lot either lot 13 or lot 14 is wetland on the south side of the property just off of Henberry and those would be both out lots that would have uh retention ponds to them that are 344 and.177 so 521 a little bit over half acre of retention ponds I like that.

Yeah. But I do need uh a variance for the road because culde-sac length is 800 ft. Option A here is 1,400 ft and option B is 1,200 ft. What were they again?

Option A is 1,400 ft. that is going on the darker map along with how the road is actually laid out right now. Option D, the wider map, the more straight road is only 1,200 ft both with a 90 ft call to them. It just depends on if since I don't own that land, how it works with the village with me putting in that road and giving the road to the village versus the land that's mine to settle. How does that work?

So, so generally speaking, so the village ordinances um they obviously govern um they're established based on good design principles. There's reasons for that. U maybe you can go into mine. Um but I'll just say so the village board are the ones that can establish the policy on saying yes or no. Um but for tonight's purposes, this is the first time the plan commission has seen it. So maybe to give you some feedback. I mean plan commission wise, um I know this is the first time we're seeing kind of a polished up example. It kind of resembles something similar though the west side is a little different with those existing residences. It

looks like you're giving um the property owner the current driveway situation, right? Shared driveway. So that doesn't change. So for option Yeah. For option A, the road is where the road the land is laid out. For option B, the road is moved to the east a little bit. So I would actually be gifting those three houses more land. Got it. So you're shifting the road. Yeah. Yes. you connecting their driveways for them? I they're all gravel driveways. So, I did say that with all the gravel I'm pulling in, I'd back fill it for them. So, so there's one, two,

but the northmost house has trees where the road is going through on option A. And this way, option B wouldn't have to rip out eight pine trees. She got she got

Oh, I was already gifting her land uh a little portion where she has a shed on it. She's not the nicest talk to family members about her, but it's great. So, this isn't my PSA. Um I do also have a question on that which everything was supposed to be submitted 2 days ago for next month's plan. So, why is that? I need the answers from tonight to be able to submit or have a survey company submit. So, you're planning on doing a program. Okay.

So, that's where they need the answers from tonight for whether they go with option A or option B and then they be able to submit it next week for next month or if you won't take that then it would be for October. But I'm trying to get everything hurried up so I can

So, so some of that is kind of a policy decision by the plan commission as well. if they're willing to give you a little bit of leeway. I know Bridget and myself as staff, um, we like to have as much time as possible to review and and look at this and double check state, you know, local ordinances on what you're proposing. Um, measure twice, coating the ordinances, which are pretty extensive. Um, she does a lot of engineering tech review. So, she'll send her a 100page document from storm water management. I got I got about a quarter of the way in. No, it's just their delineation. Um it's it looks good so far.

I'm paying a lot like they're dealing with DNR. They're dealing with the wetlands. They're looking at over everything. I I have a quick question and obviously the answer is no, but I want to ask it. Um are there going to be any sidewalks along either side of the culde-sac? Are there anywhere in Big Ben? No. Yeah, I don't have them down. I'm a planner, so I have to ask. I know it takes my meetings, but um the other question I have is where's the nearest fire hydrant for this? Pond. Yeah. I'm just asking about water supply like I didn't know if that comes up from time to time. Yeah. Okay.

And again, so drainage wise and slopes. Um are you going to have to create building pad sites that are a little higher than what's already there obviously? I mean to build up or How much fill are you going to have to add for either side of the roadway?

That everything slopes down towards Henberry. Goes from 825 ft down to about 795. And then so I've actually talked to the realtor across the street for Ripple Brook East and they said that they actually reduce the price on their lots because their land is lower than mine. So they had some problems where they wouldn't be able to have basements in them. But my land is a lot higher than that going down towards kind of area into the wetlands into the river in front of it into the or the the ditch in front of it as well as a ditch along the east side of the land.

And have you talked about um who maintains Hedberry Avenue and uh will bend maintain this roadway? I'm assuming we will. So that's where I actually am hiring attorney. Yeah, I'm hiring an attorney and talking about the all the documentation that I need the the covenants, the developers agreement, all those fun pages. And I'm being told that's why selling per not selling off lots one and 13 or one and 14, but instead having an HSA set up and having the 11 12 property owners take care of the retention.

Um, that's very typical. Yeah.

Yeah. and get me involved early as you're drafting your developers agreement because we've had we've had um we've had issues in the past that I'd like to avoid this time. Um the number one thing that's popping in my head is like when you're building houses, you don't want to have your road all pretty and finished. You wanted to have just the binder and not the surface because otherwise it just destroys it. And then we're not going to accept the road if it's destroyed. So you like you pave this the binder and then you know there's things like that. But I've I've asked you guys when I first he started this like when can I sell houses and when does go in and reading about this it talks about yeah having the binder in but you're saying you can't sell houses without the gravel without the asphalt but then now you're saying that you don't want the asphalt there

okay the final yes first layer and that's to protect you otherwise you don't run three years after, right? And I don't want you to have to pay for it twice. No, I've read Yeah, I've read the ordinance on that that will say 60% of houses and one to three years after the first coat. So, if there's there's ways I could help, that would be great because uh the Ripple Brook uh developers agreement was 100 pages as well.

Yeah. And I talked to them and she said, "Well, we made it super simple and we don't want to put all these stipulations on houses being built of you have to have all the same siding all the same." Like, yeah, I don't want to do that with their houses, too. But there are some some things that you want like an actual asphalt driveway. That That one's probably a good jumping off point, but I know we have to ask Stiza to go back and get signatures from all the people that bought the houses. We could just put that in the developers agreement and save you and your attorney running around time out to, you know, fix that.

I don't even know what tangent we got off on. Were you reading comments? Um, so in a nutshell, um, so this hasn't changed. I mean, it's changed a lot since the last time you saw this, especially with the introduction just tonight of the exhibit B, which yes, it's the first time I even seeing this. I have a lot of questions. He literally gave it to me Wednesday. Okay. So, um I that one I have a question on can I even do that rope? It's outside of the land that I question the question I have is so you're excluding the existing homes from your subdivision.

No. So, so basically the the homes that are on recorded lots, CSM lots, your your roadway is going to go past them, but gravel driveways and I would be back filling their gravel driveways regardless. And they're still going to maintain their existing gravel access driveways. So, I mean, as I'm counting, you have one, two, three, four lots using that existing driveway. Is that true? Are they going to your existing access or are they going to just hook into your rope? They're going to hook in my road. So they will go you will change it and go directly onto the new road. Yes. So you're going to modify their CSM to give them the land.

That's what I'm getting at. So okay, I just make because they don't have a lot number on this exhibit B. That's why I was like curious. I'm like why are they not numbered? I don't think they have lot numbers on either. It's Yeah, I don't think they we have to give them new lot numbers. They don't. But I was just trying to make crystal clear because they're shown as dash lines as existing. I I understand. that I just want to make crystal clear. Thank you. Yeah, there are three houses back there. There are four plots, but the three houses that utilize the gravel private road to the west, which is also another question because I theoretically own that land. Would there be a way that the lots can use that as a driveway or do they still have to they have to go out to the new road?

Uh, I would recommend you pay an attorney to give you an opinion on that because there's a lot of whatifs. Okay. And it's a pitfall situation where you don't want to guess wrong because the people have property rights and those rights continue. The southmost property wants to continue to utilize that gravel road for his driveway cuz his house is farthest to the west. Yeah. Yeah. I I I could see that. Yeah. Now, would he have would he realistically be able to connect with a different drive? He would. But it would just be a lot of longer gravel driveway for him.

Oh, I gotcha. Yeah, makes sense. Oh, I'm I'm writing something down right now that I'll add to my memo, Dan. But I think like the first like 3 ft of every driveway has to be asphalt no matter what. So, you might have to give them a little tiny like apron to connect into your road because sometimes it can damage the road and right next to it is gravel. Um, so I think that's but I'm going to check before initially. So I think this is the time and place for the commission to kind of consider, you know, this 800 foot culde-sac length, you know, maximum and he's he's exceeding that by about well 50%. Yeah. 600 ft.

I guess I I can see the rationale, but I mean, is there a question or concern from the planning commission about that that he should be aware of before it goes to the board? Because this theoretically would go to the board. So not yet as a preliminary plan. So it will be brought forward and we will have to address it. So hopefully next month's meeting because what is the rationale behind 800 ft? I was going to same thing. What's the background on that? Why where's where's 800 come from? It's the max length.

It was in section 16 or chapter 14. I read it in there. I even went through burning for theirs and theirs was only 600 and at a max 1,200 ft and I had to get theirs changed for a call set as well. Bill, do you know anything on that? Fire access. Why it's limited? Well, what's the link to that? We look to shut up. His plan A's 1,400 is plan B's 1,200 and our Yeah, this one's a 1,200.

We have enough 5 in. If we had a house fire up at the far end by a color sack in that area, we have enough 5 in to lay that down. My main source of water would come off of Hanbury. You understand what I'm saying? So, we have to have two pumpers there. So, for we would have water supply with no problem. Um, it all depends on what fire you have and what what uh, you know, what size what the conditions are. Um, so I guess I'll just chime in to say um, I mean I just did a quick Google search. I mean the same

and in a nutshell it's it's not a hardf fast rule like a state requirement but it does look like it's rooted in some kind of a Wisconsin DOT traffic control document that talks about desirable 800t buffer space following an entrance ramp before another traffic maneuver. So, in other words, it's it's predetermined that and it's also envisioning that if you're going 800 feet down a street um a wide enough I mean it'd be different if he was asking for relief of a culde-sac, you know, turnaround radius, which he's not. So, that's good. We're going to have the proper size for a maybe we'll require like a wheel path tracking of the This is 90 ft that they have on here. Is it supposed to be 90 or is it only 60? I would just question I I don't know what the standard is. 90

90 as long as a wheel path I mean usually a CAD person could do like a wheel path track maneuver of the largest fire truck we have to make sure it'll maneuver it okay I think we're fine because that's the intention right like you want the bolt big enough that you can turn around turn right

um and I think that's the gist and going 800 ft down the street is is the question versus 1,200 ft which is almost you know quarter of a mile is it 5,280 a mile so Um, so I mean you're going 1,000 ft, that's a fifth of a mile. So I mean is just using your mindset of is it okay to have a street length that long with no way out? Like if I don't know, god forbid a block for some reason, is that okay? I don't know. Common is got to be,200 ft. And so it it generally can work. It's not. And we have the 66 turn the smaller turnout

and the issue is a garbage truck. You got to back up. trash day. You're in the back alert. That's all I would say would be an issue on that. What people do sometimes is they require um if you're going to if they're going to grant this varian sometimes they grant like a dead end sign. Those aren't required in most culverts, but you could do that such that people don't try to go down because they may have the vision because they can't see the end of it. They have a vision. It's a cut through street and they get to the very end of it. like a to turn all the way around and go 1,200 ft, you know. So that's like it happens. People have Jeep $100 fix to something like this, you know, not redesign it again, Dan.

Don't they have signs at the beginning of the road saying no? Yeah. Period. So some of it is just, you know, just it's not to me it's not a fire department requirement. I think they're going to meet the standards for the minimums and I don't generally have a concern about it. I just thought I'd bring it up that he's requesting it and the board essentially would have to sign off on it during the preliminary plat phase. So I just thought PL commission could chime in, bring it to the board next week too, share with them. I don't think they have an issue. Get your plumary plaque working. You don't need the blessing I don't think right now, but it might be good formal procedure. Don't you have to see the plaque before the board can see the plaque?

Oh yeah. We need to review it. But he's saying he's hoping for next month's meeting and then it would go to the board after that. 1200 ft should be a should be an issue. I'm looking to actually market these in October sometime when the farmer fields his corn cuz he said end of October, beginning of November. So I'd like to actually market them and then sell them sometime in the spring and get the row put in the springtime.

And what's your phasing plan for the lot sales? So, I do it all in. I've got a road guy that is apparently coming in way cheaper than um the survey company called me as. Even uh Tracy uh gave me Wolf Paving that they had a local road here and said that they were like half the price of what the survey company said anyway. So Wolf, either Wolf or a landscaping buddies, whatever company, an actual like rope companies on a few of them. So

yeah, if it um if it helps, if it's someone that you maybe hasn't done something like this a lot, you can always show me like mixes and things like that. He's putting the retention ponds as well. either him or wolf is the two options that I have. Okay. So, and and if you could repeat for me again, sometimes a little slow on me, I think. Uh but um I'm also trying to take minutes. So, regarding the existing gravel drive that goes up and goes up and accesses those lots, they're going to be reconfigured so they all have direct access. Correct. Yes. To the new road. Yes, they all will. Yes. Or are you going to

Same? No. Same thing with the easement cuz I've seen that on some of your emails. Um, the easement goes away when the new road goes in. So, they will all be touching and utilizing the new road. It's just the southwest's most that is a Bordeaux relative that he wants to continue to use that road. So, I it's a future fight that I'll have. But if you guys say no, I'll tell them. I'll try to do a longer driveway for you. If yes, I'll reconfigure this that lots two and three don't actually touch that and only he can. So, so for my end, I would recommend um that he connect to the new route. Yeah.

Because it's clean, it's neat, and he'd have a better address than trying to find him for pizza delivery service or whatever if he kept his existing address. Pizza delivery or like life-saving medicine. Either or. The pizza can't find you. The ambulance can't find you. One of the houses looks like fall down anyway. right there. Um, so option A or option B or doesn't leave it for you. I mean, okay. It's kind of, you know, cuz I just want to know cuz I don't own that land. So even if I do option B then where it's more of a straight road, then what happens? Like I gift the land back to the village and I get some land.

I'm sorry. Could you repeat the question? I'm confused because literally how Alvin Bordau pieced this out. I only own like outside of I only own like he literally had this road driven out drawn out in his plant. But my secondary road is going more straight on a shorter road. Less turnarounds for fire trucks or less turns going in there. That's true. So, so, so you would have two two actions. You would have plary plat. You also have a request to vacate the existing rightway. Okay.

Side by side companion request to the board. It's not it's not complicated. You just have to formally request vacation of a roadway uh that the bill owns and have a village board sign off on it following recommendation by the planning commission. Okay. And you could take care of that before the final plat.

So weird. You usually do that at the time of your preliminary plot and I'd recommend that you put in the agenda order you do the vacation of roadway first. So the plan commission would review and recommend to the board on vacation of public roadway I don't know you know recorded whatever what however we describe it and then go into the preliminary plat and then same with the board actions you have the road first you can overlay the new plat on top of it. Did you ever find the original plot that shows like when did this happen? How did this happen? 1971. [Music] Yeah. It was a fight with him and his ex-wife and she divided it up and that's kind of how it

and not all the kids wanted the land. Yeah. Cuz I talked to one of the relatives and now it's dangerous. Yes. Well, one of my other questions is a sign. Oh, do I have to wreck or do I have to request it to or can I just put up like the neighborhood sign? You think it'll be bigger than that? Yeah. 3 ft by 5 ft. Some like little landscaping around it or something. I already got a cedar 4x4s and I even uh charted them. So So the simple answer is yes. So it's a plan commission review and recommend to the board from this

monument site. Monument sign ordinance punching the rope. I would focus on your plat first. Oh, I bought the wood. I charred it. I'm ready to go. CNC cutter. I would pay your attorney first. Yeah, that too. This one's a lot more expensive. 375 an hour for this one. Do you have like a list of comments? Did you go through them? Um, I, you know,

I have a list of comments. I didn't go through them. Um, it's in my staff review. A lot of them are the same from the previous request. They're all pretty vanilla. Talked about the wetlands. He's done that as far as delineate those, which is very important. Um, it talked about basement because um, high water table if it exists. It's probably recommend. You don't have to, but it's always recommended to put that on the plat.

Oh, I'm doing uh perk tests for the whole thing. And everything in the north was great worked out, but uh they're coming back after the corn was harvested for the southern part cuz there was a lot of black soil. And he said that he would more than likely have to do like a 10page report send involved in it. But so you you can put homes with basement there. However, sometimes it may not be recommended for obvious reasons. It's just so saturated. Oh, driving around after the torrential rain. Every other farmland had standing water. This one did not. Yeah, it's good.

And naming the road is another request at some time. That's that I think you do that. It's part of the preliminary, right? Well, plat you you can show it on the preliminary plat. And also you have to check with Waksha County um emergency management to make sure you're not duplicating. I would highly recommend you double check. Okay. Name it won Avenue hardly any of them. I was just going to go with my son's name and do Leo Lane. I think you called Bernoli or something. Bord Right. Well, that's why I got Bordeaux Fields. But Oh, Bordo Fields. That's what it is. Yeah.

Yeah. list. I saw that and you sent it at 6:34. I know. I was going I was trying to go through all of your data, so I gave you the best that I could. Well, well, to be fair, we got exhibit B literally at the meeting. So, yeah, I I was trying I was trying to go off the data that you sent me the other day. And I also found a report that I mentioned on my last memo that was for U Ripple Book East was the last time we talked about it. So what this what this is just for the plant fish information it's a flood analysis. So for the 100red-year flood that's what you design for when you make your little ponds right there's a ditch near you though behind a lot of these locks

that based off of this old report could get very very full at that 100redyear flood.

So I mean this is old data and I've got a reason why I've got like six reasons here why it's old data and things may have changed. So like there's there's different rainfall, you use a different hydraology model. All of this will mean something to your engineer also if they have questions. Um, so basically what I'm recommending, and I sent you what the old one looked like, is for while they're doing their pond analysis to also do a 100red-year flood for the whole property and see where that ditch gets to because I don't want any flooded basement. And based off of old data, it's too close for my comfort to recommend I just go for it. Um, so when I when Naomi, who was my predecessor here, recommended this for Ripple Brook East, he said, "No, thank you." And we said, "Okay, we will not make you update it if you get a letter from the DNR saying this is like the best available data is what they say sometimes." Um, and say, "Forget about it. we can see that, you know, you've got this old data and technically it does not over top that ditch. So, because it's so close though, I recommend officially update it. I think it's the best thing for the people that you're selling to and future residents of Big Bend. However, if you disagree and you would prefer to go to DNR, I've also given you the report and the letter that we accepted from the DNR. You are more than welcome to go get a second opinion. And if the DNR says it's all hunky dory, then I am hardressed to go I'm going to go against the DNR.

But that's that's my official recommendation just taking a look at the contours you had on this that you sent us. It it looks close. And so I just want to protect the homes you're going to build. I'm I'm just sewing the land. You know what I meant to mean? But that's that's like the big one on this. Otherwise, there's like little things like don't forget to give me your permits. Um, don't forget ponds. You say they're on one and 13. And it says don't build on wetlands unless you ask the DNR and you get that permit. And it says very specifically,

I have to talk to a family that have built numerous homes and they said they would not buy a lot. Even if I combine two with one and 13 with 14, 12 with 13, they said they wouldn't buy a land with a pond on it or wet land or something because then it's it's their maintenance and I I see what they're saying where they like the maintenance to be. So giving up 1.3 acres, but money. Yeah. Yeah, I understand. Um

so now I'm uh giving that to the neighborhood or whatever, however it's termed. So that 1.3 acres of wetland and the ponds and then they'll be maintained by the 11 or 12 properties in that HOA.

Yeah. And then the other thing that I recommend um I gave you two options for how you could do this, but when I have wetlands in the backyard, I have actually seen people they buy their land and then they just take a big dump truck full of dirt right in the wetland. That's illegal and not allowed. So I recommended one make an outlot another outlop that goes all the way back that 10 foot step back or you can make sure that when you are platting you have an easement on the back of those saying they cannot do anything in there. Please do not put a dump truck of dirt that's illegal.

Just something because um not a lot of people um can recognize a wetland now. Um there's more there's more qualities to a wetland that can get them, you know, noted as one than what people are picturing in their heads. So they just they're like, "That's wet back there." And fill it in. Um and that would be a detriment to all of their neighbors and nature. So the dinor does not like that so much. So easement's probably the easier way to go. Some people like to do it out a lot. Um, those are the interesting ones. Other ones are boring.

And Bridget, would you like to have maybe recommend like a staff meeting with with him with you and me sit down exclusively to go over some of this and build staff? Um, we could I would How do you feel about that? Like do you want to like bring your engineer in and we can like talk through all these points? Yeah, that'll be fine. They planned on that anyway, but they wanted to get the PSA out anyway, so I can start marketing a lot. Yeah, I just I wasn't sure if you they' already done like pond calculations like determined like how big they would need their ponds and already they they have they're just literally waiting for my answers on this and if you're on option A or option B.

Okay. Cuz I I haven't run numbers on that. I haven't like gone to see what your drainage area is. I'm pretty sure he has. I just talked to him. I got to call him again tomorrow after this meeting. But that's where I even asked him, do I really need the pond cuz I haven't seen them in Ripple Brook. I'm going to show you. I'm going to try I've driven there numerous times. I don't see like same water or anything even after the torrential downpour. But the two roads that make the little V in the back, it starts right there. And there's a swale and then a pond in the back. Okay. I I wouldn't lie. I'm putting them in. It's at my cost putting them in.

But you know what else broke out real quite a bit. There's a underneath 16040. Put a big lake through there. Yeah. And then they put some stone on the bottom. So, you know, you got to slow it down to the river, but it lets the flow go through more. And with the storms that we had helped out with it. I'm sorry. There's a new pipe there. Going across 164. Going across 164. That helps a lot right there. That might change the flood that I was worried about. That first thing I was telling you about, that might change it a lot. So, make sure they know there's a new pipe based off of the report that I gave you.

And we can talk about that in a meeting if that is helpful. This is where Ripple broke goes southwest 164 into the Black River. Mhm. Maybe that's why you didn't see any water. That's why he didn't like water. Yeah, cuz I talked to all the neighbors and they said that there's staying water in like two spots all the time and I've yet to see it and I drive out there every time it's raining.

And and what's one final thought that I have too is regarding, you know, village staff. Um Eric of Public Works, have you talked to him yet about this? Maybe talk to Katie. See if you can get a hold of him. Just he may not have any concerns about this, but just put it on his radar.

Cuz I know Hettberry Avenue it goes in and out of Vernon and Big Bend. Mhm. And I don't know this stretch. Yeah. For an access permit, I'm not sure who you ask because that's the question that I have. The stretch of Hannibary. Does Big Ben maintain this or does Vernon do it for an entrance permit? I would just ask for an entrance permit. I've read about that on Walkshaw's website and they say Walkshaw only oversees 11 uh cities but not villages. Villages, it's on your personal village board. So, it's you guys on the planning board.

So, I can put in the row. Thanks, guys. All right. Yeah. What was the other one? It was you want to go longer than 800 ft. Yeah. What was the other one? 1,200 ft and 1,400 ft. No, I thought there was another thing that you wanted. You were asking about the culdeac length and then something else.

There's too many the [Music] name of the road, a light post for turning the needle light. It gets it gets a light. Um they have one at each of the new developments and I think they'll just continue on the the path for any you know where the turning is. Mhm. And does we Energy do that or? Yes. Yeah. Sounds good.

You'll pay for the pole and they usually install it. All right, I'm doing They just finally put one at Anabar and 160 Porter like two years ago. I'm doing buried electric gas and high speed internet anyway. Do it all at once. Dig one hole. Yeah.

Yeah. So we'll wait to see the plenary plat and as staff we'll wait to you know hear from your people on is that something that if he submits it next week like I'm calling my survey coming tomorrow if they submit it next week then I get on next month's or we have to wait till October. I mean that's and to be fair it's up to the village president I think to allow for that. Okay we'll talk to Tracy I would feel more comfortable with that. I don't want to make that call. No. Okay. If if Tracy asks me, I say two weeks, please. I've got a lot of reviews and just whoever comes in, I just put it in the back and I go from the front.

We We don't wait for Big Ben items, believe it or not. We have other projects. Not me. I think they look like option B. You like option B. It's 200 ft less of road that they told me that if that would go off the survey's price for a road that's 100 grand savings and it's 14 plus instead of 13 I like the straighter road too a lot easier for fire department I'm just thinking about bill that's really what

yeah it's more to the east of the houses so I don't have to lop down eight uh pine trees Yeah, that are 8 to 12 ft wide and 15 to 20 ft tall. And that's all just Yeah, I was just waiting for that neighbor. That way she doesn't attempt to sue me cuz I'm being told.

I'm friends with another Bordeaux, so I hear everything that is said about it. blessing or a curse. Yeah. Being in a small town.

I lost my one chance. It was just feedback for his benefit to ask questions. Got it. move along items. Planners report back. So, we've been in conversations with BRT trucking. Um, it sounds like they are still under the impression um they're waiting for direction from the official village uh from the village president, I understand, sent a letter requesting some formal items that's been requested by staff. So, we're currently waiting on that. So, that's on hold for now. I got a question regarding that then.

He's been in there since March. Yep. He has totally blacked out the whole property now. He is annoying as hell. He's been given till the end of September to come in uh to the clerk's office with plans on the other day over the fence. He says, "I just bought this property. I can do whatever the hell I want." I would encourage anybody agreed by that to contact the clerk

and make a formal complaint because you're keeping tabs and got enough video to set to bury him. Did you get my email from that yesterday? By the way, I check email because I'm almost positive that his cleaning of those trucks out there on his parking lot is illegal without having a pad or anything to catch the water. There are regulations on that. Yeah. Just running right down right down the ditch. And that's again where the village, you know, leadership is aware of it and they're going to talk to public works village engineer about this and try to get to the conclusion of exactly what he needs to do to be in compliance.

He he routinely is out there cleaning trucks and using the gas floor at 9:00 at night. You can hear it from probably 300 ft away and it's 50 ft from my house. He submitted an application that was incomplete, right? And that's what happened. So on that, he said he was going to supply other items that were required. We never received them. Yet he's moving forward without the approval. Correct. That's an issue. Yeah. Yeah. I think he's planning on asking for forgiveness rather than permission. No, he knows. Sorry. Well, I know he knows better. So that's where he's at right now. What were the hours though listed on that? He wants 24 hours. He wanted 24 hours.

Oh, does anyone else have 24 hours? Industrial apartment. Yeah, that's what driving us toward. But none of that is adjacent to residential property, right? I mean, it's something that we have to know because when he asked, well, Billy Bob has it. Why can't I? We want we want to have the reason why can't I locked and loaded? Well, you got to figure that wind drive subdivision industrial. Yes. But you w foreclosure housing to that.

Yeah. where industrial drive originally did not have the housing that close to it until now, but there's a pretty good hill between the two and everybody gets along. I can speak to that, right? There's no hill. There's no hill by Yeah, you don't have stands on one side of the fence and I'm on the other 8 ft away and he tells me what he's going to do and tells me to go to hell. So, so that's my update. That's not being moving along. Item seven, fire inspector's report. Bill.

Okay. Uh we going on with inspections on the second half already. Uh things I've been looking out my tour through the village is that in certain areas there's a lot of weeds growing high in industrial park. So I got on some of the people that were involved. They took care of it and that's taken care of. I got one more place to get and they will take care of the proceed himself not no money towards the village. So we got that taken care of. We had national night out that went quite well. A lot of a lot of people came seeing what we have here in the village. And uh what else do I got? Oh, October 4th tractor. We're going to have that. That's going to be the last one. the last event in that in that in that park. Other than that, that's all I really got.

Understanding. Thank you. You're welcome. Anything? I have nothing. Okay. No build no building inspector's report. We'll move along to the engineers report. I've had a nice busy month. I've approved four more houses in Ripple Brook East and then we I've been working with uh the mixed use office if you guys remember that the dentist. Um we I got their letter of credit home situated. So, and Ben just released their zoning, so that should be getting it going. Um more than just their erosion control permit. Jason should be able to do what he needs to do, do their building permit. So,

you got rolling quick things around sparked a whole lot of questions around like everybody's like, "Oh, what's going on here?" jumping to conclusions and making up stories and it was fun. Strip club. Whenever someone asks I always say taco taco right next to it. Um got to have Okay. Off topic. On topic. I have I have one other thing. Um I'm dealing with I'm dealing with a complaint from uh the property next to American State. Um so they're on hold until spring. going to let you guys know that that they were experiencing some tariff issues with the steel.

Yeah, the steel. So, um they haven't done anything, but the next to them, the village of Vernon resident had been calling Katie um upset with runoff that was coming from American state property. So, I've talked with Jason and I've been out there and we're working on finding a temporary solution until when they construct in the spring it'll, you know, they'll have that nice big pond and a burm and whatnot. So most of that will go away. I'm thinking that one, it was a crazy rain and two, they didn't plant this year um over the past two years, I think they said for certain. Um so that just went straight. Nothing absorbing it.

Nothing absorbing it. So I think that was the problem. We're working on finding a temporary solution so we can all play nice neighbor before u the construction starts in the spring. I think that's the only complaint I got this month. I think that's all approval of this one. I think I'm done. Thank you. Any correspondence? None. Next meeting, Thursday, September 25th. Motion to any further discussion. All in favor? [Applause] [Music]

We are journal. I believe I got to check my calendar.

Thank you. [Music] I went there right before last time. for some reason.

So, I mean, it's like with all the storms and rain and everything we've been But right now the other [Music] like can't you reach it? No, not even from a chair, you