City Council - Regular Meeting

or titles or anything. It's important to manage your business. How are you? This is It says PDX8 and that's the name of the Amazon warehouse here. Well, wonderful. Good stuff. I rarely How are you? Good. I haven't seen everyone in a long time since the barbecue. I know. It's been a while. Still here. Yeah. Hawaii tonight. I've heard it's gonna melt. A little bit of rain. Yeah, a little bit of rain. We'll survive. Good.

No, I wish I was there still. Great. Yep. Good evening. It is uh 7 o'clock and I will call our September 8th meeting for the city council together and we'll lead with the flag salute. Council, please. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. May we have a roll call, please? Councelor Bravo here. Councelor Wilk here.

Councelor Canu here. Councelor Shaw here. Councelor Cornwell here. Councelor Grialva and Mayor Lteran here. Thank you.

Appreciate everybody being here tonight. Uh I do not have any announcements. I we have a couple appointments. Um first one is Marcia Mirfield to the recreation park boards and are you present Marsha? I talked to you the couple days ago and she was excited very much uh involved in Woodburn soccer and uh excited to be part of the uh the future of Woodburn. Um her application is sent out. Anyone have any questions? and I'd entertain a motion to accept her to the park board. I move to accept her to the park board, please. Is there a second? Second.

All in favor? Second with an I. I opposed. Same. Motion passes. Welcome aboard, Marshia. Thank you so much for willing to serve. Second one is uh is is also a good one. We have Isis Rolas who is a student, a junior at the Woodburn High School um who has volunteered to be on the library board and Isis is here. Please stand and say hi.

Um also her application was sent out to uh the the council. Um any questions, concerns? No, I just wanted to to say I'm so pleased to have a junior in high school signing up for um a volunteer position. Thank you. You are the future. Thank you so much for being part of us. Greatly appreciate it. So I'd entertain a motion. Uh I move to um appoint to the Woodbury Library Board. Second. Moved and seconded. All in favor signify with an I. I.

Opposed. Motion passes. Thank you. Welcome aboard. So, next up, um before I go to our proclamation, I want to I do have a reflection. It's been a month since we we met last and since then we had a little thing called our Fiesta Mexicana,

and I'd like to uh uh let's talk about it a little bit. It was a huge success. Um, I was was honored to ride on a on a a float with uh Representative Selenus and a couple members of our court, our queen, and they were were fantastic. Representative Selenus thought it was a fantastic parade. Um, and I I talked to our grand marshal, uh, Raina Lopez, um, after that and she was very excited and very proud to be a a member and a participant of Woodburn and and being in that position to uh, represent Woodburn in the parade. And I want to thank the chief and your all the people here that worked on that parade. There was a lot of guidance and uh, making sure we went down the right streets. So, thank you for that. It was a uh a very good weekend. And uh Jim, you want to talk a little bit about

Yeah, sir. Before you get on, I need to say I I heard a few things about some of the counselors in the their parade that couple people got hit with uh candy. I don't know if Nandal was called, but was there something we need to share with my first parade? comments. Good time though, wasn't it? It was great. It was It It was a great time. Good to see so many people turn out for the parade, for the fiesta, and always good to see the Latino community out um demonstrating culture and um just great turnout. It was a good time. It was a long one. Anyone else?

Oh, yeah. Of course, I got to ride in the parade and you know, I wouldn't hit anybody. But anyway, uh it's so exciting to see the children um coming up and they're just begging for candy and the adults that are right there. Come on. And um anyway, um just having um our representatives like Selena's and Monrose and who else was there? Um, I I think that anyway, those people, I mean, they're our representatives and they care about Woodburn. And I also want to give a shout out to our wonderful police department. They were right there. And I tossed a couple candies to them as well. They're going, "No, no." Yeah. Yeah. So, anyway, thank you.

I want to especially give a big shout out to Jesse because he was right there directing traffic at the beginning. I didn't ride in the parade cuz I wanted candy, but I they they skipped right past me because I was at the very beginning, but Jesse was there directing and there was no hitches at the beginning. It was wonderful. Yeah, he was working very very hard. I agree. Yeah. The city staff did a fantastic job putting that together. And obviously it wasn't just the parade that's that's fiesta. That's a big part of it.

But it was the whole weekend. Yes. um at at Legion, the the music, the food, the the games, the soccer tournament. It was it was a a great Woodburn event that uh said a lot for for us in our position in the state. So, Jim, now

Yeah. No, I think you really covered a lot of it. It was a fantastic year. Um it was successful. Well, you know, we had some we were a little concerned about how things were going to go this year and um a lot of events of that nature have been cancelled across the state and we really just didn't think that was the right message to be sending to our community. So, we went all in investing in the fiesta this year and I think the response from the community really told us that that was the right decision to make. Um you've thanked a lot of the people that were involved. It's it's always a risky venture to start thanking individual people at the risk of missing some others. I'm, you know, I want to mention Marisella, Yianiraa, um, you mentioned the police department. They had a massive presence at the event, um, which is, pardon, and the fire department.

And fire department. And then not only that, but we have a lot of our volunteer of our finance department staff that are there too because there's a lot of work that we need their support um with tons and tons of volunteers. Uh, you know, the city took this event over because it was kind of falling apart in 2010. um worked with the chamber for about four years. They were the lead organizer. Um they weren't able to continue with it. We took it back in 2015 and it's continued to get just better and better. And um I want to give a lot of credit to Jesse and his staff for making the event what it is today. So despite, you know, some of the concerns and trepidations we had about how well is it going to go, the the weather on Friday was a little bit iffy. Um but even with that, we had the second highest attendance total at the event ever.

Fantastic. Way to go. 25,600 approximately in attendance. That doesn't even count the parade attendance. And there are there's probably at least 10 15,000 people either participating in the parade or watching the parade. So, a lot of people in the community really get involved in the event. And it was uh it was a great one this year. A couple other statistics, we had um more than 70 soccer teams that participated in the tournament. And you don't see all of those because they don't all play at the event at Legion Park because the tournament starts long before and so there are qualifier games that take place over the course of many weeks um both at Legion and at Centennial Park. And by the time it gets to Fiesta event weekend, we're dealing with semifinals and and finals and so tremendous participation in the soccer tournament. And one of the newer things that we've been doing for a few years is the pickle ball tournament. now that we have really nice pickle ball facilities there. So, we had more than 40 teams that participated in uh the pickle ball.

I heard a lot of compliments on the on the pickle ball on the pickle ball on the courts. Yeah, very impressed with them.

They are really nice courts. So, great year. Another one in the books and we're already looking forward to next year. Um just to kind of put it out there, one of the challenges that we're going to be facing now that we're moving forward with the aquatic center renovation project to build a new community center. um we do all of our staging. Most of our staging for the parade takes place at that site and it's not going to be available and so we're going to have to reconfigure how we do the staging and the launch of the parade. Um and we're going to really lean heavily into a pre-registration requirement. So, we're going to have to reach out to a lot of the typical parade participants well in advance of the event so that we get early registrations, know who we have coming and where we're going. you know, we can give them information on how we're going to stage and kick things off. So, it's going to be a challenging one for us next year, kind of like it was when First Street was under construction, maybe even to a greater degree, but we had to modify some things to make the parade work that year as well. So, stay tuned.

All right. So yeah, when you think about over 25,000 people really without the only incidents that I heard were a couple injuries on the from the soccer tournament, but nothing in in in the fiesta. Chief, do you have anything to add to that? It went very well. Very well attended. It was nice to see everybody. I don't think I hit anybody with candy. You're a better shot than some of us.

Okay. Thank you. Okay, moving on. Um, I have a proclamation that I will read. Uh, from se September 15th to October 15th, we're going to celebrate Hispanic, Latino, and Indigenous Heritage Month. So whereas people who identify themselves as Hispanic, Latino, indigenous from Mexico or from Mexico, Spain, the Caribbean, South and Central America have contributed to Woodburn's history, culture, prosperity, and successes since the 1880s. And whereas Woodburn honors the rich and diverse cultural heritages and historical legacies of those whose families have been here for generations and some of the newest members of of our community. And whereas Woodburn's Hispanic, Latino, and indigenous communities now constitute 62% of our population, including our leaders, policy makers, educators, students, healthc care professionals, agricultural workers, military, public safety, industrial, trades, business, and organizational leaders, and entrepreneurs who are actively involved in our community and in mentor mentoring our next generation. And whereas Hispanic Heritage Month has been nationally recognized as September 15th through October 15th. And whereas the city of Woodburn acknowledges and honors the diverse cultures and his histories of Hispanic, Latino, and indigenous heritages in our community and throughout Oregon. And whereas the city of Woodburn is dedicated to working together to address the ongoing challenges faced by the Hispanic, Latino, and and indigenous or Oregonians in achieving equity and access to opportunities for prosperity. Now therefore, I, Frank J. Honeran, mayor of the city of Woodburn, hereby proclaim September 15th through October 15, 2025

to be Hispanic, Latino, and Indigenous Heritage Month in the city of Woodburn and encourage all to join in this observance and participate in the events that celebrate the rich history and culture. And there actually will be an event down at the plaza on Saturday afternoon. I know the Mexican consulate will be coming to town and there'll be music and uh and again some some food and and uh dancing down at the at the plaza Friday afternoon, Saturday afternoon the 12th.

So moving on comes another fun part of our meeting. We have some presentations from the Woodurn Police Department in a promotion ceremony. Uh, thank you everybody. My name is Jason Milikin. I'm the chief of police here for the Woodurn Police Department. And as the mayor said, pretty cool tonight. Uh we get to promote two people in our organization. I can't tell you uh how crazy it's been for the last couple years and how much change we have gone through, how much change we're going to continue to do. We're still continuing to grow. We're still trying to hire more people. In fact, we're in the process of hiring seven more officers right now. Um it's hard for me to keep up with their names. Uh I I just you know if I see somebody Hey you. So uh it's uh I'm working on it. So I'm I'm very excited. We're going to be promoting Adam Stewart to lieutenant tonight and Nick Wilson to sergeant. And with without further ado, I'm going to have Adam Stewart come forward. Raise your right hand please. I state your name. I steart

do solemnly swear that I will support the Constitution of the United States of America. Do solemnly swear that I will support the Constitution of the United States of America. the Constitution and laws of the state of Oregon the Constitution and laws of the State of Oregon the laws and ordinances of the city of Woodward. the laws and ordinances of the city of Woodburn and the rules and regulations of the Woodurn Police Department and the rules and regulations of the Woodurn Police Department and that I will well and faithfully discharge the duties of the office of lieutenant that I will well and faithfully discharge the duties of the office of lieutenant. To which I have been appointed in and for the city of Woodurn Police Department which I have been appointed in and for the city of Woodurn Police Department according to law and to the best of my ability.

according to law and the best of my ability. And I'm going to guess your wife's probably going to do your badge. So, we always do a badge painting. It's very important that we do that. It's the one time she gets to stab him legally. [Applause] Okay. And then if I could ask uh Nick Wilson to come forward. Nick's going to be promoted to sergeant and he's heading to his daughter to make sure and record it. It's all recorded in here also. Okay. All right. Raise your right hand. I state your name.

I Wilson do solemnly swear that I will support the Constitution United States of America. Do solemnly swear that I will support the Constitution of the United States of America. Constitutional laws of the state of Oregon. Constitutionally and laws of the state of Oregon. The laws and ordinances of the city of Woodburn. Laws and ordinances of the city of Woodurn. And the rules and regulations of the Woodburn Police Department. and the rules and regulations of the River Police Department. And that I will well and faithfully discharge the duties of the office of the police sergeant. And that I will well and faithfully discharge the duties of the office of police sergeant to which I have been appointed in and for the city of Woodburn Police Department. To which I have been appointed in and for the city of Woodurn Police Department according to law to the best of my ability. according to law and to the best of my

I'm going to assume his wife Jenna has come up in the back. Yes. All right. Just make it sure [Laughter] I'll leave another again like I said there's a lot of changes in our department and it's it's un it's unusual to change so many hands especially at the the command and staff level. So, uh it's pretty exciting for me. It's exciting for us. I'm looking forward to what uh we're going to continue to do for our community and for our uh for our bu for our PD. Again, like I said, it's just changing so fast. It's uh it's actually hard to keep up sometimes. They certainly uh I I earn my money pretty much every day. So, uh or they make sure of it. So, um with that being said, um if it's all right with all of you, we're going to break for a few minutes. We're going to have cake and refreshments out in the hallway. and mayor. Is that right? About 15 minutes or so.

About 15 minutes. Okay. All right. Thank you all for coming. I appreciate it.

So, where you been? Big island. We came back. We went to Arizona.

Well, just I feel like when we're on the big island, like we're always having to drive to move on to uh communications and I do not have any. Next up is business from the public. This allows anyone public that wants to accept them that is not already on the agenda to come on up and we'd limit it to to three minutes. We'd love to hear from you. And I do not see anyone from the public. You don't have any cards for anyone rushing up. So, we will move on to the consent agenda. Items listed on the consent agenda are considered routine and may be adopted by one motion. Any item may be removed for discussion at the request of a council member. May we please have our assistant backup city recorder read what's on the consent agenda, please.

The items in the consent agenda are as follows. Woodurn City Council minutes of August 11th, 2025. Woodurn City Council Executive Session minutes of August 11th, 2025. Liquor license application Flores Mini Market LLC. Traffic enforcement report May through July 2025. Utility assistance program funding IG with the city of Mount Angel. New development activity August 2025. Thank you. Does anyone care to pull up anything on the consent agenda? Then I'd entertain a motion to adopt the consent agenda as presented.

I move to accept the consent agenda. Thank you. Use a second. Second. Moved and seconded. All in favor signify with an I. I. I. Opposed with the same. Thank you. Motion passes. We do not have any table business. Do not have any public hearings tonight. So we move on to general business. First one is our council bill 3287. Okay. Council bill 3287 is

excuse me an ordinance adopting amendments to the Woodburn development ordinance related to flood plane flood plane protections. Thank you. Um Council Bill 3287 has been duly introduced and ordinance requires two readings. We may we please have the first reading by title only if there's no objection. Council bill number 3287, an ordinance adopting amendments to the Woodburn Development Ordinance related to flood plan protections LA25-01. Thank you.

May we please have the second reading? Council bill number 3287, an ordinance adopting amendments to the Woodran Development Ordinance related to floodplane protections LA25-01. Thank you. Um, do we have a staff report? This is something we've talked about and had a public hearing in the past couple times. And

we have I'm I'm Chris Craig, community development director. I'm happy to answer any questions that you have them. Uh but essentially, as you say, we've discussed it. What you're seeing is an ordinance that uh essentially implements the uh um discussions that you had and the recommendations that you had based on the public hearing that we had back on July 14th. Um the W amendments are pretty simple. Um they're they're what we had called that permit by permit process. So, we've now adopted in this will be an adoption into RWDO um definition for a qualified what's the phrase qualified professional I think is the phrase we put in there qualified professional as well as some short simple language uh related to coming up with uh meeting the biop requirements from the state to this habitat assessment will be done

right we looked at this as sort of the best of several evils um kind of best we could do. Bit unfortunate. We were hoping this would go away with the lawsuit. That's the reason we kind of delayed this out a little bit. That didn't happen. So, here we are and we'll adopt it. And just as one minor piece is uh there's a uh these are actually um interim measures that FEMA is recommending to us. So, I expect to be back in about 18 months with modified measures that come down from FEMA.

So, if the lawsuit's ever settled, what will that do? Oh, that that could be something totally different. But as it stands now, the requirements are for full implementation measures to be put into place about 18 months from now that we'd hear about and these are just required ones now. Okay. Thank you. Any questions? Good. We have a roll call vote, please. Councelor Shaw, yes. Councelor Wilk, yes. Councelor Bravo, yes. Councelor Kantu, yes. Councelor Grihalva, yes. Councelor Cornwell, yes.

Thank you. See, Council Bill 3287 has been duly passed. Move on now to council bill 3288. I'd like to introduce um council bill 3288, an ordinance amending ordinance 2433, master fee schedule to modify and update community development planning division fees, public works fees, and public records fees and repealing all fees and charges that are inconsistent with this ordinance and setting an effective date.

Thank you. Council bill 3288 has been duly introduced and beaten ordinance requires two readings. May we please have the first reading by title only if there's no objections. Council bill number 3288, an ordinance amending ordinance 2433, master fee schedule, to modify and update community development planning division fees, public work fees, public records fees, and repealing all fees and charges are inconsistent with this ordinance and setting an effective date.

Thank you. We've had our first reading of council bill 32 3288. May we now have our second reading again by title only if there's no objection. Council bill number 3288, an ordinance amending ordinance 2433, master fee schedule, to modify and update community developments, planning division fees, public works fees, and public records fees and repealing all fees and charges that are inconsistent with this ordinance and setting an effective date.

Thank you. Um, do we have staff report? Good evening, Mr. Mayor. McKenzie Granham, your city attorney. I will provide at least a brief introduction. Um, about once a year, we do a general like comprehensive review of our master fee schedule and as part of that, we ask departments to, you know, review the fees within um, you know, within their department that affect services that are provided by the city. um we don't do modifications or changes to all of our feeds every year. We try to focus on areas where you know we're concerned about um you know not covering the city's costs. So when things um you know drastically increase in cost for us to provide those services to the public, we need to make sure that we recapture those costs um through adjustments to our fee schedule. Uh this year we looked at three different parts of our fee schedule. One was for planning department fees. So I'll let um our community development director Chris Kerr talk about those. A few for public works which is covered by Curtis Stoultz. And then um I will cover the uh public record request fees since Heather is not here this evening. Um but the public records request fees are a little bit unique because you know we generally uh process fees either through the city recorders office or the police department support services department. And when we have done that in the past we've used kind of an antiquated $41 an hour fee for most um requests but the police department has kind of always had a separate fee schedule. So, what we're trying to do here is just um have a unified place where all of our fees for public records requests are clarify um kind of two different rates for fulfilling most of our requests. So,

we'll have a clerical rate and then what's called a managerial fulfillment rate. The clerical rate will be $40 an hour. Um and that's kind of an aggregate cost for what it would be for um fulfilling most of our requests. um ones that require managerial fulfillment time that's at that higher rate and that would really require a little bit more um higher level of expertise and people that may be in senior analyst positions, IT or HR probably to help fulfill those requests. Um that's probably about 20% of the requests that we receive. And then we don't put actual fee dollar amounts for things um that would require legal review or redaction by the city attorney's office. Um, but really we just have a fee equivalent to the salary of the employee involved in processing that request. And the police department uses a similar metric. So that's what you will see under the public records request fee portion of the staff report in the ordinance this evening.

Any questions concerning that aspect of master fee schedule? Okay. Um, moving on. I want to know what a weephole is. Why we charge $300 for it?

All right. Well, a weephole is basically when you look at the gutter or your curb line, you see the holes that are pasted on plunder. Those are the down spouts off of a house. So, those are the gutters. So, they're called weep holes is what they're called. Yes, you do. But if you want to add another one, it's going to cost you $300. But yeah, so that's just we're all all we're doing on those is that we're we're just like McKenzie said, we're just trying to recover the costs of what they are today based on what all of our equipment and the personnel costs are. Um, we also have the removal of a curb cut. Normally in the old days, we used to like if someone was adding a house, we would just cut the curbs and then they would just kind of form them. Now we make them put in an approach and everything else, so it's a little bit better. So, we don't allow curb curb curb cuts anymore. So, that's why that one is taken out. And then the water meters, I believe was the other one. Um, water meters um have drastically increased and are continuing to increase in cost. So, um we had to do an upgrade on that as far as the cost on those. And then of course the larger meters, we're just doing those based on the actual cost at the time because they can be anywhere between, you know, $1,000 to $10,000 depending on the size of the meter. So, Okay.

How long has it been since you've looked at these fees? I think it's been like 15 years, I think, or something like that. So, we remember looking at public works. No, I I've been Yeah. lacking on getting these things changed. So, we know how these compare to like neighboring cities. Um I honestly um some of these we've looked at like on the weepholes and those type of things, but a lot of these are just based on our our actual cost. So the our average employee rate for who's doing the work and then like with the um on the weephole we have to have a it's a diamond bit blade and it only does so many cuts. So then you we figure out about how many if we can do 20 cuts then we figured you know base it on that. So yeah. So anything else on public works?

If I could just Yes. Sorry. Um, Curtis, can you tell me um does does public works charge for, you know, the covers on water meters that are out by the curb? You know, when they're installed, yes, they are. They charge for that. Yes, we charge for that. You I see some broken ones around and a lot of times, I mean, those are our meters. So then unless we have someone that has a like a traffic accident or something happens or they're caught or turned in, that's just a cost that we end up having to incur to have them replaced. So Okay. All right. Thank you.

I had one. We're we're still um honoring the waving of the fees for those that have those bugs in their trees that they need on their property if they wanted to cut one of those trees down. Yes. Yes. We we're still not waving those particular fees. Yep. We still have that.

And I was just going to add to the on the water meter point that was um that was kind of becoming a big problem because water meter costs like Curtis said have been going up so dramatically. The technologies been improving and so they're becoming more electronic with remote read capabilities and we were actually our water meter fee was quite a bit less than the actual cost of the meter itself, let alone the installation time that it would take. And you probably understand how many water meters we've been installing over the last 5 years or so. So that one was becoming we'll probably stop installing them now that we got the price adjusted. So that's usually how things work for me. So okay, moving on. Community development.

Sure. Just a quick summary. The changes on the on the the planning division fees is is based on a just across the board 3.6% 6% increase which we got from the Bureau of Labor Statistics for and that's actually the that's the employment cost index that they have um which we utilized which is what we're supposed to use from the state. We're supposed to base our planning department fees unlike some other departments based directly on the amount of time that the individuals put into it. Um that's sort of across the board. You were asking the last time the fees changed. This was I think just a year old but want to go before that.

Yeah. That's right. And if you want to go back, I when that change was done, it had been, I think, over 15 years since we had done it at the city. So that was the big monster change. We had to redo the fees, bring them up. So now the the change is pretty modest across the board. And the other changes that we see in kind of pieces we did, some of it is just cleaning it up, making it easier for people to read and understand, which seems like a small thing, but it really does matter.

So offline adjustments going down $1,300. they are. Um, and so lot line adjustments, property line adjustments, kind of the same name. Those are actually pretty simple. We found that we can turn them out a lot quicker and easier. And where you see when you're thinking about sort of where our fees are higher and lower generally speaking, where our where our fees are higher are for larger developments for uh major subdivisions and large what we call design reviews and annexations. Our fees are considerably lower than most other cities. That kind of question comes up all the time when you're talking about property line adjustments, final plats, the kind of things that tend to happen more um for smaller scale, small partitions, um smaller site plan reviews that we do, those fees are are lower uh at the at the city level. Um you know, there's always this question of what kind of cost recovery do you have? There is not 100% cost recovery for the work that we do in the planning department. It's perfectly acceptable. There's a reason that you do that. We're funded out of the general fund and the idea is we do more than just sort of development work. We do a lot of long range planning work and these other kind of things. Uh and they fit together. We try to match that up a little bit or at least as best we can with the kind of needs of the community and the people that that utilize it. Um you also see some new fees in here and these come almost directly down from these new state requirements. We have a new residential mandatory adjustment fee. It's not a thing that's ever existed before, so we had to come up with a fee for it. Um, we basically tie it to what we consider a typical design review one application. Uh, we have middle housing land divisions, which is again a new sort of uh dictate that's come down from the state that we're required to uh uh process these expedited middle housing land uh land subdivision. We haven't actually had one, a middle housing land

division, but I expect to get a few in. And all that is is somebody could take a say an existing town home development, maybe a quadplex that they had or a duplex, and now they could carve it up and make two separate lots out of it. Um, that's one way that that's the way it typically comes up. You can do it on a vacant parcel, but it's a little bit more uncommon. And the that's something that came from the state. We don't have a process for it. We have different timelines. We have to do it uh more expeditiously. We have to run it through much quicker. Um, and the criteria for it are almost nil. So, the fee is a lot less and it'll go a lot faster. That's the gist of the changes that we made in ours. Okay. Thank you. Any questions?

Just one comment. I I will for the record note that there are some instances in which our fees are either being eliminated or are going down. So, everybody knows that. Good. Thank you. We have a roll call vote, please. Councelor Ghalba. Oh, yes. Councelor Cornwell. Yes. Councelor Bravo. Yes. Councelor Wilk. Yes. Councelor Gantu. Yes. Councelor Wilk. Yes. Shaw. I'm sorry. Sh. Yes.

So, council bill 3288 has been duly passed. Thank you. Next up, we have sale of some surplus property on Gat Street. Um, you want to talk about it first? Certainly. Thanks for the motion.

Yeah. What we have uh for you tonight is authorization of the sale of surplus property to um two two separate parties who will be taking equal 50/50 ownership um stakes. the the parcel is located on Gatch Street um close to Lincoln and uh it's an interesting parcel because the city used to well the city owned a larger version of this parcel which it divided and sold a smaller portion to uh Habitat for Humanity in 2006 and a Habitat build took place on that uh site which is 670 Gat Street. That's one of the um the owner of that property is one of the prospective purchasers of this particular site. They have partnered with a neighbor of theirs who also has frontage on this subject site to purchase it jointly. Um they they may end up, you know, work I don't know if they'll maintain a joint ownership or if they'll work out some sort of a division so that one of the owners will take the portion that's kind of most closely aligned with their property and vice versa. It's an interesting site because the Habitat approached this city 20 years ago with an interest in purchasing the site, at least a portion of it, for the construction of a Habitat home. Um, the site was a challenging one because it uh contained substandard fill material and some adverse environmental conditions and so the city completed an environmental site assessment and of course provided that information to Habitat. they were able to work through the issues with the site which I think required some you know they probably had to do some enhanced foundation uh construction to make sure that it could support the home just given the fact that this the fill material wasn't uh you know great. It's not a great

building site. Um it's a flag lot, so it does have access to GC Street, but it's primarily located um behind the residence at 670 G Street and she's had an interest in owning that property for a number of years uh and then recently partnered with her neighbor to make an offer to the city which we feel is um acceptable. It's uh because of its challenging conditions, it's uh you know, we've we're we think an their offer of $50,000 is really quite reasonable. Um Maring County Assessor's Office has real market value placed on that property of $159,000, but they really do high level appraisals on publicly owned property because it's not taxable. So, they don't really dig into the details of what they think that property is really worth. And given the environmental issues that exist there and the substandard fill material, um, you know, we've had it looked at by, uh, realtors and and they agree that, you know, it has a diminished value. Um, I'd also like to point out that the city council 10 years ago now in 2015 declared 10, no, no, seven parcels of city-owned property as surplus, which is a requirement that paves the way for us to dispose of property that we no longer uh have a public interest in owning. And this is one of those parcels. Um, prior to that, the council has authorized the sale of four of the original seven. So, this would be the fifth. So, we're getting really close actually to realizing a long time council goal of disposing of surplus property. Um, we have a couple left that uh, you know, kind of the further we go, the more challenging they they get to dispose of. But some of the more notable ones that

you'll remember that we recently disposed of is uh 347 Front Street, now the Metropolis building. So that was a very successful sale and redevelopment. And then 1750 Park Avenue, which is now Colonial Unidad, another extremely successful project. So um we've taken these properties that really weren't in productive use and put them back out into the private sector and they've been redeveloped and are in successful use now. Some of them we've sold like the last one that you authorized in July is being sold for uh the construction of a couple of homes and of course you know there's always a need for housing. So so we feel like uh we're doing good work here. Um staff recommends that council authorize this sale and um happy to take any questions. I'll point out though that also the that we have submitted all of the documentation that we have about these properties to the prospective purchasers including you know all the council action from 2006 and and including minutes from those meetings um and a copy of the environmental site assessment too so that they you know know everything that we know about those properties. Happy to take any questions.

Any questions? I did have a question. I noticed in the minutes from the 2006 that you there was maybe some sort of dispute about somebody else in the city that they had potentially had maybe wanted to purchase that and it didn't go up for public auction or notice. So these remaining two sites and I mean I guess the three this one included um is there a process for a public notice? Um what is going to happen with the other two sites? I just I people might want to know like how does somebody come about being able to buy these surplus cityowned properties?

That's a great question and you've kind of joged my memory. So, I remember that discussion in the 2006 minutes and I think if I remember correctly when the city was contemplating selling dividing and selling that smaller portion with good gatch street frontage directly to Habitat for Humanity without going through a public notice, public bidding process. Um, and there actually was a public notice because the city had to hold a public hearing declaring the property surplus before they could sell it. But I think there was a resident who thought that the general public didn't really have the same opportunity to say bid or make an offer on the property. And there was a discussion at the with uh you know Bob Shields the uh then city attorney. And so he advised the council that the council really is under no obligation to create a competitive process and that you it is at your discretion. You could do that or it is also at your discretion to negotiate a direct sale. We did the same thing with um you know the Park Avenue property. Uh FHDC reached out to the city and if I remember right, they probably were paying attention to the surplus property declaration process and then realized that that particular site might be suitable for one of their projects. they contacted us directly and uh we brought that conversation to the council and ultimately the the council decided to um you know negotiate a sale with with FHDC directly. So um so that was a question that a resident raised I remember in in 2006 but the council does have the discretion to negotiate a direct sale. I'd also like to point out that

we frequently are com contacted by individuals, usually smaller developers, who are looking for infill parcels to build on. So, I field those inquiries on a pretty regular basis. So, we'll have somebody come in and says, "I'm I'm looking for a parcel to purchase so I can build a house. Does the city have any any property available for sale?" And so, I'll go through the list of surplus property that the council's already declared. This property has come up a lot actually. I've um talked to many uh prospective builders who were interested in this property and very interested. They wanted to look at it and then of course the more they learn about some of the constraints they're kind of most of them walked away. Um, you know, we did receive an offer a few years ago and at the time the council talked about it and decided that given the fact that the resident on Gat Street that we're talking about now was really interested in purchasing the property and was really concerned about a house being built so close to her backyard because the only real effectively buildable portion of that lot is really close to the back of her house. The council decided to reject that offer at that time and directed staff to negotiate with that property owner to see if she was willing and able to complete the purchase. And it's been a few years and she's now come back and um has expressed the ability and the willingness to complete the purchase. So, this is kind of an item that's consistent with council's desire from a few years ago. Well, I think that helps to know some of that backstory like that the the real litters have looked at it and agree that there's a diminished value so that then the community doesn't think why are we selling this to them for $50,000 if it's potentially worth 125 or 150 to know that there's it's probably documented that this is a true market value for that particular property and that it makes sense that these homeowners, you know, get the

opportunity. That's very true. And we we sold another property a few years ago that's actually in a manufactured home park kind of in the northeast quadrant of the city um that really wasn't an adequately buildable lot. And so um you know that one we sold for what would really be the the real market value for a buildable lot. So if we have an asset that that has good strong market value then we would definitely sell it for that. Um this one is just a different case for sure. It does have a diminished value.

Also in the minutes council was referring to was back then was the discussion on the type of fill that was used on that. Did anything ever come from that as they moved on over the years the site the subject on that site?

Yeah. You know, from what I read in the environmental site assessment, there were there were barrels and drums that were buried in in the soil. And in addition to that, they detected um some heavy oils. So I wouldn't say that the contamination was of an extremely concerning nature, but there were some, you know, heavy oils like diesel oils that were found in the soil and then um substandard fill including like 55gallon drums, which you know don't make for good fill material, right?

Not really normal. So, okay. Any other questions, comments? Good discussion. Then I would entertain a motion to sell the surface property located on Gouch. Uh, I move to authorize the city administrator to enter into a purchase and sale agreement and execute all documents, excuse me, necessary to transfer the title of city-owned property located on Gat Street, tax lot 051 W1 um 8A 04400 to Anna Iris Roose 50% and Esmeralda Rio Rios and Ferdinando Rios 50% as tenants in common by means of a statutory warranty deed.

Thank you. Is there a second? Second. Been moved and seconded to sell the property. All in favor signify with an I. I. I. Opposed with the same. Motion passes unanimously. Thank you. Moving on. We do not have anything from the planning commission. Uh so going on to the assistant city administrator's report.

Uh just a couple more things that I got from Jesse here recently. Um some of you may have seen that the disc golf course has now opened at Legion Park. That was a Rotary funded project. Uh I would say it's been really really well received. Um, I've seen a lot of communication on social media from people that have played the course and they think it's a a really well-laidout course, especially on a kind of a more constrained site like that because there's a lot of it's a small site. There's a lot of activity, a lot of walkers through the pathway and um, and it was laid out in a way that really doesn't create conflicts. Uh, apparently there's an app that you can download that helps you locate disc golf facilities. And so ours has been loaded up into the system and so people can go play and they can log their play. And uh so far we've had 65 unique players that have played and entered their their data into the app. Um it's been played 128 times. So a lot of those players have played a couple of times and apparently there have been almost 185,000 steps recorded by those that that played the course. So, so that's been fun and exciting and it's nice to see a new addition to to Legion Park that adds just a little bit more. That's that's a busy park.

There is really a lot going on there. I just drove by this evening and there was some really active organized soccer play. The parking lot was full and it's just really great to see what's transformed in that park over the last few years. Um, is that bring your own frisbee? It is bring your own frisbee. Although I have read from some of the social media posts that some of the people that really were spearheading this and trying to get the word out have indicated that they're leaving some of their their discs behind for people that are new that want to come and learn how to play the game. So yeah, there's kind of a lot of community that's developing around that activity. Yeah.

Yep. Um probably are aware the aquatic center is closed now. Uh the Sunday before Labor Day was its last day. the weekend before they held the waves of change event kind of celebrating the 30-year history of the aquatic center. I um we opened in October of 1995. So we are we are just approaching the 30-year anniversary which is actually a great time for a re refresh of the facility. So um so the building is closed now. Um there's going to be quite a bit of work behind the scenes inside the building that people aren't going to see. And so I want to make a point of uh calling that out because people may wonder like well the pool's closed. Why isn't all this heavy construction going on? Because a lot of the building is being retained and we're doing a lot of work to the existing mostly the pool nitorium and the pool equipment. Um the contractors are having to do selective demo to get inside the walls of the building to figure out what the condition of the structure is so that we really know what level of work is going to be required when heavy construction begins. So there's going to be a lot of that kind of smaller and harder to see work that's going to be going on over the next few months. Heavy construction will start right after the first of the year and that's when you're going to start seeing the demolition of the the front end of the building. So the existing locker rooms, office area and lobby, those are all going to come down and then the kind of the new community center is going to be built around it and a whole bunch of really nice improvements to the the pool itself. Um

looking at about probably a year and a half construction time frame. So, it's going to be, you know, it's going to be a while. It's going to be difficult for people. And because of that, we've reached out to some of our neighboring aquatic facilities to just figure out what kind of programming they have going on, get that information to our users. Um, and in one instance, we've uh located a deep water fitness class that's going to be operating at the Malala Aquatic Center. It's a little bit later in the evening, and for a lot of the participants, they're concerned about driving there and home in the dark. And so we've made arrangements to provide transportation to the class which takes place a couple days a week. And fortunately um the Malala pool will accept um some of the Medicare advantage programs like silver sneakers and silver and fit and most of those participants qualify for that. So a lot of them will be able to participate for no cost kind of like they do here because um we're able to bill Medicare and Malal is able to bill Medicare for their participation in that class. We couldn't do it with every class, but that was one class where we did find a good option and we were happy to do that.

Thank you for that. And some of the yoga classes are being held in the library. I heard that there are some dryland classes like yoga that are going to be conducted there. Yeah, I don't have the details on that. I don't think Oh, no. Jesse gave me that. Actually, it looks like a lot. I should have read this a little more um closely, but we've got a gentle yoga class in the mornings, three days a week. Uh resistance training three days a week, circle mobility two days a week, Pilates, Zumba, and all level yoga. So, we actually do have a lot of dryland fitness going on at the library that I didn't realize. So, trying to fill the gap a little bit.

Okay. Thank you. Yeah, it's good to good to reach out. I know it's affecting a lot of citizens. So that approval was pretty well used. So is that all you got? That's all I have. Good report. Thank you. Moving on to council reports. Uh council car. Uh back in school, right? Yeah. Drive safe. Y okay. Council Bravo. Uh just we started meeting with the park renaming committee. Um what was it last week? Friday. Uh councelor Cornwall and I are part of that. Um good start to the meeting. Um

yeah, looking to rename some of the parks to celebrate Woodburn's diversity, history. Um so excited about some of the possibilities and some of the changes to the names. Looking forward to wrapping that up. There was good mention. Councelor Ch. No, I have nothing to report.

Council World. Well, let me let me just say in recognition of Hispanic Heritage Month, uh I'm very proud that we live in the largest Latinx community in the state. And I just am especially proud for all the contributions that our uh Latinx community members make to our community. Very positive contributions. And before we move on, I need to make clarification. I was wrong. The Mexican consulate, the event going on at the plaza is Friday at four o'clock, not Saturday. 5

5 to 8 5 to 8. Be there at 4 and say hi. Okay. You can't get there too early. It's going to be a big crowd. Okay. You want to get want to get your seat at 4:00. Brenda, is Friday also the second Friday thing? Yes. Yes, it'll be first. No, Friday on first and second. So, it's together. So, there's a local artist, Brenda Bravo, showing at the uh museum. Not our Brenda Bravo, but our artist Brenda Bravo. Okay. So, yep, looking forward to that. Council Cantu, welcome back. Good to see you.

Thank you. It's nice to be back. Um, I have nothing to report, I don't think. Okay, you're looking at me like I should council. I'm nothing to report as well. And I have nothing to add. So I would entertain a motion to adjurnn. So move second. All in favor? I I opposed. Out of here. Thank you. close to it, right? Close it. I saw that the one that I missed like really wa [Music]