Parks and Rec Commission - Regular Meeting

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kid I think it should be because well IP I believe they emailed it out to oh [Music] [Music] yeah this sound that okay I've got six on my phone so all right let's take this away like to call order to this plan Commission meeting for February 25th can I get a roll call please brussell here Hannah here Hill here Hughes uh kubak pral here right we have Corum all right with Corum we can move on and item number three is general public comments doesn't say on here but a comic card is required I have not received any of those uh so we can move right on to item number four which is the approval of the plan commission meeting for January 28th 2025 I'll make a motion to approve the minutes I'll second it motion and a second any

discussion all those in favor I I any opposed all right those are approved on to item number five which is the minor subdivision for parcel 2069 69103 Sacramento Street and the recommendation is to review proposed CSM and approve authorizing signatures to enable recording of the split from one lot to two for partial same number Tim got any info okay so I can start by just saying you'll notice in the packet we have the U zoning map and future land use just overall and I believe I also have yeah there's a map for this location and the uh certified survey map so um so this one I'd say in short is uh what they're proposing is abys by all the ordinances the size and U for the district proposed and matches the properties to the north of it as far as Dimensions go okay and maybe it's me is this the page five on the map that we're looking at after that but I don't see it marked on here which parcel oh no those are just general Maps oh just general okay is this the one we were talking about where it was the larger yes okay mayor eight ah thank you I'm on the wrong one no you're on the right one he just did a general map to start oh got you okay any comments questions for

Tim is there any public hearing on this no this is just CSM yeah just CSM we're just quitting the property same owner same residential yeah I don't have any question so they both open on sacr Street yeah okay I have no questions or issues on this one I'm motion uh nope don't need a public hearing making a motion to approve the authorized signing the staff signature to enable the recording of the split from one lot to two Okay can you pull your microphone down just a little bit Mar thank you so I'll make that motion all right motion I'll second that a motion sorry in a second other comments must the sacramental right yep all those in favor I I any opposed all right that carries through all right moving on to item number six which is the public hearing to for the reone request to parcel 20601 66400 North Washington Street uh Jim do we have anything before we go into the public hearing or I don't believe so all right let me just get to that so I've got it correct

here soor it's taking me a second to get to the right spot all right with that I will open a public hearing I'll ask three times for people to speak for and then three times for anyone who wishes to speak against uh does anyone have comments before we go into public hearing all right with that opening a public hearing for uh request reone request on the partial number noted on North Washington Street with that I ask first time anyone wishing to speak for the reason on second request anyone wishing to speak for and a third request anyone wishing to speak for all right with that we'll open up anyone wishing to speak against second call anyone wishing to speak against and a third anyone wishing to speak against and we close out that public hearing those go nice and quick all right and with that uh Tim what do we need to do from here I don't see the note on here on the back of that one on the back let see okay okay yeah the decision would just be to uh recommend a council the rezone I probably could have included ordinance to be drafted for the parcel on this North Washington address okay so we need a a recommendation to

council to have an ordinance support or it would be a reone ordinance a reone ordinance okay I mean that we recommend to Common Council the rezoning of parcel number 2061 66400 on North Washington Street um from uh resoning from b-2a to one B2 A1 D1 to A1 turning the whole thing into A1 yeah got it all right we have a motion I'll second that and the second mat here anyone have a comment all right in that case all those in favor I I I any opposed all right that moves on to Common council with that on to item number eight which is minor subdivisions for parcel 20601 66400 North Washington Street and the recommendation here is uh to review the proposed CSM and approve authorizing signatures to enable recording of the split from uh one lot to two or parcel same number and Tim just to make sure so we just sent this to council and then but we can split it before Council ask on it correct yes yeah these I just want to make sure we're doing this in the right order yeah hypothetically we'd be we're still okay with one then you can present the other yeah how would that look on here would I just ask that they oh okay

be I don't know if it's actually needed I mean because wouldn't just sorry they're asking if we care if it gets rezoned before this would go through the splitting of it doesn't matter to me I don't see any issu or can you do it at both at the same time well he he could it's subject to rezoning so once rezoning is approved so if you make your motion yeah I think it's cleaner to say subject to because otherwise you're taking B2 A1 and splitting it down the middle and then you've got four kind of and then you're trying to split that so I would just say subject to sub to council approval okay okay well I would make a motion to recommend to Common Council this is approve it subject approve it sub so once the council approves it then it's automatically okay I make a motion to approve the split from one lot to two for parcel 20601 66400 subject to the approval of the resoning request all right we've got the motion any second I'll second that and a second other discussion all those in favor I I any opposed all right subject to next week's approval or two week week and a half whatever it is for the approval that'll go through all right item number nine then is the public hearing for the creation of tid number 17 one we've been working on uh again Tim anything before we go to public hearing on it or please sir okay so we'll open up the public hearing first she's Jesse's motion oh I'm sorry yeah Adam did you have a comment before we if you want to do that before we go

to public hearing that'd be great just come on up introduce yourself right yeah the 11th so good evening everyone so I'm Adam again with Robert W Barrett we are the financial consultants that were brought in to assist kind of the staff and obviously all the various boards and commissions uh with the possibility of creating tax increment District number 17 uh so what is front of you tonight is essentially going to be the public hearing portion of the kind of plan commission's involvement with the tid and really what the public hearing allows is obviously anybody who has you know wants to talk about the good the bad or the ugly in regards to you know the what's proposed has an opportunity to hear it you obviously then as plan commission members have an opportunity to ask any questions that's kind of in regards to this um and then if you feel comfortable there essentially is a resolution that then would be on the table for you to consider and really what that resolution does is mainly two things um what the plan commission's responsibility kind of through the process is to essentially recommend to the common Council a boundary um so kind of formalizing that yes you agree that this is the boundary that you essentially want the common Council to consider and then really the projects that are in this plan um essentially is the second recommendation that you are making to kind of go to them that recommendation then goes to the council and the council has an opportunity then to kind of decide if they want to keep it as is or if they want to make recommendations they basically are the legislative body that essentially has kind of the final say in regards to the project plan um and what would be then considered tax reg number 17 so you have a lot of different documents here in front of you I just kind of walk want to walk you through what's in here so you kind of understand um so essentially on the first page here you can see is really all of the various meetings that occur so there has to be two um what are considered to be the joint review board meetings they have an organizational meeting that meeting occurred on February 20th uh we had every representative of all the taxing jurisdictions there uh they asked some very good questions uh overall it was very positive uh they understood kind of

what a rationale of what was being proposed in creating texting number 17 uh and then they understand that now they're kind of waiting on the other bodies to have their opportunity to review this uh and then we will be looking to reconvene that uh Organization for them to have a consideration if it would go through uh to essentially make their final recommendations then that would go to the Department of Revenue so essentially again here we have you as the plan commission meeting on February 25th this is kind of the public hearing uh this is the process if it would go then to the common Council there is a 14-day kind of wait period from when you kind of if you were to pass a resolution uh before they have an opportunity then to kind of review it so as you can see here if that were to happen tonight then the first time they would kind of really be able to look at that would be their meeting on April 8th uh which is what is kind of slated there and then we'd be looking to reconvene The Joint review board meeting on the 10th so just kind of going into the meet here we'll get to page four which really talks about why the district is being created um so tax increment District number 17 is contain it contains approximately 35.58 Acres on the parcels adjacent to Canal Street South Washington Street and Van Horn Street uh what is being proposed is for this to be a mix use district and what that means is that 50% of the boundary of the tid that would be created has to be land suitable for one of three areas or even a combination uh it's either industrial commercial or residential so in this scenario we are primarily looking at the residential portion of the mixed use there is a commercial property on there that could potentially have some future either commercial growth or residential um but that's why mixed use kind of made the most sense so what that means if you were to create a mix use district is that has a 20-year shelf life so in the first 15 years that is when you are able to take on what are considered to be projects um once you hit that expenditure window of 15 years you no longer then can take on any projects and what the Department of Revenue requests that you do is then essentially use the Last 5 Years to basically pay off all of your costs so

that the district closes as quickly as possible within that 20-year window uh so what has been done now is kind of analyzing this tid as we've broken it out really into two phases so there's phase one phase one is basically one of the developments that has kind of been talked about or is being currently discussed um by the city so what that is is that's proposed for a 3 to10 duplex development directly off a Canal Road which will serve as a mix of condo and rental units so that is kind of phase one of what's being proposed for the ti phase two now then would incorporate the remaining Lots within the ruic subdivision located adjacent to Canal Street South Washington Street and Van Horn Street and then also it would assist with the future development of a parcel that could serve as either a major subdivision or additional multif family housing uh so that could be some future conversations that could occur so the public improvements within tid number 17 also include the plan future expansion of water and sewer utility enhancements to V storm sewer and Road Extension and improvements uh to various roads throughout the distri District as well as within the half mile boundary a regional lift station a regional storm water facility and then possible future Park and recreational amenity additions so what is being kind of anticipated right now is that there are approximately 12,785 1895 dollars worth of proposed project costs and then plus financing in interest costs that would occur within the first 15 years as a result of the creation of all of the kind of possible development were to occur uh it's it's looking to generate about $17 million in tax increment over the two phases of the develop development uh right now the city is projecting land and Improvement values of phase one of about $4.2 million and then potentially there's about $61 Million worth of possible improvements that could occur um within phase two that would end in about 2036 so then what's required in your project plan kind of Starts Here on page five is these are the summary of

findings that basically you have to solidify the for tests that but for the creation of this District these projects would not occur um as has been discussed kind of at the various meetings that analysis started right away in meeting with kind of the staff and looking at okay could you as just the city handle some of these developments when we ran those scenarios the answer was absolutely not um it would require obviously then the utilization of the other tax and jurisdictions and their increment um in order for these projects to occur at the potential Pace that they would need to happen uh the other thing that we have to do then is also look at particularly the 12% test which I'll get into in a little bit later um you have to also estimate potentially if there is going to be any new retail business so right now we have that estimated about 15% um the requirement for the Department of Revenue is that if you have something that would be over 35% they need to know that so then they have to do some behind the scenes kind of additional reviews um and calculations on their side one of the big things that plays into mix use districts kind of occurs here on page seven uh so that is in regards to newly platted resid itial so there are three properties that we have pretty much identified on the map it's parcel IDs number 7 25 and 29 and the reason these have been identified is that their current zoning is agriculture so obviously looking at the current kind of land use maps and future land use maps um these Parcels are slated for residential so that is kind of an automatic trigger that the Department of Revenue sees as that will be considered newly platted residential um in their eyes so when we look at that you cannot have more than 35% of your properties within your Tiff District classified as newly platted residential so as you can see here when we take those three properties and look at the entire District as a whole we're at 31.7 6% um so you definitely are satisfying that requirement what the project plan then has for you starting on page eight are the various maps that are required to have uh throughout the district here so

the first one we have to do is provide a boundary of what currently has been proposed by the STA uh in regards to what could make up tid number 17 what we do then on page N9 is give you a little bit better blown up version here so you can see all of the parcels so there's about 38 Parcels when you consider RightWay as well um being included to make up the total District on page 10 then what you're required to do is show a map then of the half mile radius so what this allows a tiff District to do is that if there would ever be any projects that would make sense that would be within that kind of half mile red area if there is increment available that is a decision then that comes up to the city is if you would choose to utilize increment to essentially cover some of those projects you may do so that may require you to do a project plan Amendment um because right now we really have to focus on identifying kind of the key projects that need to occur within the boundary um but we do have language in here that allows you to do that so we'd have to kind of analyze that as that would you know possible opportunities would come about what that means though is that any new increment that would be generated in that half mile does not go to the Tiff District it actually goes back to all the tax and jurisdictions so that's one of kind of the caveats to consider when you're doing projects in the half mile radius is that they will have a benefit obviously to all of the tax and jurisdictions but that money doesn't go back into the tid that new growth then goes back to all the tax and jurisdictions like normal on page 11 then what we have to do is kind of show you the existing zoning uses and conditions so as you can see here pretty much everything within the tid right now is currently slated as R1 or R2 on page 12 then we give you a map of we kind of give you a table here of all of the various parcels and right now what their total assessed valuation is and their total estimated equalized value that's one of the things to remember in Tiff districts is Tiff districts deal an equalized value uh whereas U otherwise everything is done in assessed so for you as the municipality you basically

create your tax rate off of assess value your other tax and jurisdictions use equalize so that's why we have to do somewhat of a calculation there to kind of see that and where that plays into then is on page 13 when we talk about the 12% equalized value test is within um the basically within the state statutes you cannot have more than 12% of your equalized value currently in tax increment financing districts so as you can see here in 2024 the projected equalized valuation was 428,000 so when you take a 12% limit to that you come up with 51,4 18832 and as of right now you have $18.8 million in existing Tiff districts increment the projected base value of this new tid for tid 17 would be about $3.1 million bringing your total value subject to the test to 22 million so 22 million is less than 51 so you're in compliance so right now you'd be at about 5.14% um if these numbers basically are verified and finalized by the Department of Revenue so then here on page 13 we kind of get into all of the projects that potentially could be taken on by this tax increment financing District this does not mean that you will take on all these projects but essentially what you need to do in your project plan is identify what are the projects that could be done throughout the life of the district so working with the engineers they gave us some updated information here and now you can see we have about 12 different projects that primarily span from different streets starting with number one which is is it Vette is that how you pronounce that or you guys are the you guys are the experts what is it vit vit that was close so there's valit Street infrastructure and really all of the these um Street improvements are looking into the fact of not only the engineering that would be done the sanitary sewer the storm water the street and the water main repair replacement and instulation so as you can see there we kind of go down here with number two being Railroad Street number three being Forest Street Number

Four being Dwight Street number five is Chase Street number six then on page 15 is Julia Street number 17 then is Canal Street uh then number eight talks about the fact then that there would be the need for Regional lift station facility uh so this would be the creation of a new Regional lift station to include Force main electricity and the skada and Telemetry upgrades and improvements for the boundary and also within the half mile radius and then on page nine is some Regional storm water facility improvements then that potentially would need to be done by creating a new Regional storm water facility to serve the storm water runoff for the new development on page 10 then there's developer incentives so what is slated in here right now is 4.4 m milon this does not mean that you will be giving developers $4.4 million what this means is you have the opportunity essentially to use the tid to provide incentives to developers if you would choose to do so um when we get into the performance I'll kind of explain you know some of the conversations that will kind of continue if this Tiff District were to be created because if you're putting in some of the infrastructure then potentially you may not be given an incentive that might be the incentive then that you're giving to a developer so just something to keep in mind um but part of the requirements when we're going through creating a tid and for the Department of Revenue that if there would ever be the opportunity essentially for incentives you need to talk about it in your project plan then the other two areas we have here are the park and recreational trail improvements it makes sense that if we're talking about potentially some new residential homes and residents that any surrounding kind of parks within the half mile radius could potentially then need to have some improvements done to account for those new uh residents that are coming so that's why we have that in there and then typically with any kind of Tiff District you have your administrative Finance cost and organizational fees so we have that estimated right now at about 50,000 on page 17 then what we have to do is kind of show a map of the proposed improvements so as you can see on here we're talking about potentially some of the developments that are occurring with

number eight here that's what is being uh potentially done as the duplexes and condos number seven then is what we've talked about it's some future newly platted kind of either multif family or could be a single family residential development and then kind of throughout the rest of the district there you can see the areas that either existing residential or meet the qualifications from the do of what would be newly platted on page 18 then we have to provide kind of a base map here of all of the project improvements so you can see we've slated everything that is considered Street improvements is in Orange um there's various areas then potentially throughout the district that would then be the storm water infrastructure improvements kind of throughout those roads uh proposed developer incentives are then kind of in the purple and then in the green there we've identified some circles that are the parks um that potentially could have the improvements as well on page 19 then what you're required to do is basically summarize everything up so you can see here with the detailed list of project costs we have the projects slated from 1 through 12 which is giving us the estimated total of if you were to take on all of these projects of about 12,785 1895 uh then what essentially this says is again these are cost estimates so obviously you as the city have the ability to make changes to this plan that are reasonable within counting for you know inflation or anything like that um and kind of with this if it would be something that would be drastically different than what you have approved that's kind of what triggers the conversations then of the staff also working with the attorney to determine if that truly is kind of the level of now we're talking about a project plan Amendment or some type of territory Amendment so then in section 12 we start to get into the economic feasibility so again what we've done is really structured this into kind of two phases of um potential development that could occur and then I've looked at kind of how that uh plans out in regards to costs and estimates on Section 13 here what we do then is we start to then go into all of

the different financing sources that are available to a city to use in regards to a tax increment District so that could be General obligation bonds um looking at the creation of a Community Development Authority using tax increment revenue bonds utility revenue bonds potentially going to the Board of Public Lands uh for loans or grants there's obviously then the pay as you go financing method which is the number one that we prefer obviously as kind of financial advisers and Consultants uh there's federal state loans and Grant programs and then again what you have to do is kind of summarize everything up here by saying then the $12.7 million of projects is what you are intending to kind of implement on page 23 then you're going to have to check off some of the boxes here from the do one is on Annex property um there are no lands that are proposed for inclusion within the tid that have been annexed by the city um section 15 and 16 gets into your zoning classifications then so we have been made aware obviously as the Consultants that the city is in the process of reviewing and updating your comprehensive plan um so there is the potential that there could be changes in talking with Tim and the staff as of right now kind of what's been proposed in this District seems like it is going to remain residential so we don't foresee that being an issue but essentially what you're saying here in section 15 and 16 is that if there would be any changes that would occur it has to meet the definitions of whatever that finalized comprehensive plan is uh if not then potentially that's going to cause a project plan amendment that you would have to do uh to kind of update that if it would be drastically changed you're not anticipating relocating anybody within this tid so you have to kind of Chuck that check that box off um and then potentially the last few sections here you have to talk about estimated non project costs at this point in time there aren't any estimated non-project costs um and then the city doesn't anticipate within the tid currently and then after all this is finalized if it would be approved obviously by you as the plan commission and the com Council that's then when we have the attorney kind of review everything to make sure that everything in the plan meets the state statutes and

if there's anything we need to come back to you and change um we do so so now essentially on page 25 is when we kind of get into the kind of cost analysis here so I did give you a larger version here with two different pages if you want to kind of have that out handy here so what we did really was kind of looked at after getting kind of some updated uh information from the engineers and kind of having some further conversations with the city in regards to cost we put together kind of a phase one and phase two so as you can see here with phase one this really is just focusing on the duplex development that's occurring so as you can see here in the background data what's being estimated right now in kind of in that blue column is that they'd be looking to do about two per year which would get to a total of 10 you know possible duplexes uh they're estimated at about 425,000 per duplex so you can see here then that gets to about 850,000 that's being generated each year would start in 2026 and then essentially be finalized in 2030 what you can see there then is once it's kind of finalized and completed it's generating roughly about $60,000 then in increment because that would be about $4.2 million of total construction and then that increment then is then what has started to be used to do any type of incentive that you would give to the developer so right now what's being proposed in here is that 85% of that tax revenue that would be generated could potentially be given back to a developer uh which would be the 15% you can see that's in the yellow that's coming coming up with the $400,000 essentially in a developer incentive uh then what this particular performa is doing then is looking at the possibility of having you know the revenue that's being generated from this to go towards some recreational improvements and then also some infrastructure improvements as well so right now this is not showing that you would be taking out any type of a bond or anything in regards to that if that would be done you know that's potentially some other scenarios we would then look at within this plan uh but this is just kind of modeling that out so what you can see then is we go to the tid status and shows that overall this shows that it cash flows pretty well and then essentially would end with

the district essentially being closed out um at the end of its life which would be 2046 so now if you go to scenario two this is the one that probably is going to have some conversation and review um what this is looking at is this is more of the hypothetical future years of the Tiff so a lot of this was talking with the staff and looking at some projections that we're trying to kind of map out in regards to okay what are some of the unknowns or what are some of the possible projects that are out there so as you can see in the background data we have that green section what that really looked at doing was essentially taking a development that could occur that would estimate about 30 Lots valued at 375,000 30 Lots valued at 400,000 and 30 Lots valued at 425 and then having a secondary development that's kind of as we talked about that possibility for either multif family or another single family kind of subdivision in there or some changes that could occur throughout the life of the district of about 25 million occurring so what you can see there is that's about $61 million of potential construction increment that would be occurring throughout 2028 and 2036 so what that did then was looked at the revenues that would be generated for that based on your tax increment of $142 when you combine all of the taxing jurisdictions and roughly when the project gets done you know if it were to happen with everything that's kind of being proposed in here it would generate over about a million dollars worth of tax increment what then we start looking are some of the expenditures so then we talk about all of those expenditures that have been proposed and what that's showing kind of here in the gray is that is essentially as you would be taking out a $7 million infrastructure borrowing at about 4.25% for 15 years this is where you kind of have some conversation to think about in the future as this if this tid were to be created and kind of go through is that there's going to be conversations with developers about incentives so we do have in here payments to developers that could occur of about $4 million but if you're putting in that infrastructure that may be the incentive so then you

may not have to give $4 million in a potential developer incentive so just something to kind of consider the other thing to consider too is you know this is phase two this may be multiple phases that we would be considering as this kind of tid kind of gr goes through so you may not be doing all the roads at once and maybe you're going to tackle this road as a developer is working on some homes and then the next year you start working on that so it may not necessitate doing everything all at once in one borrowing because obviously the big concern that we see from the financial side is if you go to kind of the tid status you can see there's some areas of red in here that obviously are a little concerning or we have some is you know we would have some questions on if you were to take that on so if it would be that you would need to do all this at once what the Tiff Law requires is that the performa has to show that it essentially cash flows so what this does show is that at the end of the life of the district there's about $1.8 million that essentially would be generated if you look in kind of the red your worst year is 1.6 so you do have what it shows is the performance shows that it cash flows but from our side of kind of the fence and talking with you on it what that means is you're going to have to have another Revenue Source kind of covering those negative years and we want to make sure that you don't have to do that so what that would mean is we'd have to be kind of strategic on thinking about kind of future of okay is it multiple phases that this could be done you know potentially do we push out some of the principal and interest payments that you can kind of see on here as you can see this has been structured when you're looking at that kind of eye it's flat principal and interest payments every year you're making the same amount while what we could do is kind of looking at this we obviously could restructure it where you'd have higher principal and interest payments in later years therefore allowing you to kind of create some more increment and not have those RS um but just something to kind of think about as this kind of goes on so that's really what we've kind of shown here are two performers that kind of have a phase one and phase two and then the last kind of piece here then that we have in your project plan are one of the requirements is you have

to show the extimate estimated tax increment by the taxing entities so if all of the projects were to occur it's estimated to generate about $17.2 million of potential tax increment and then we have to show that breakdown between the county the city and the school district and the technical college so they're aware of essentially some of those taxes that they're deferring um to help make these projects kind of occur and then the last two sections in your project plan are your City attorney opinion and then the legal description that has just been recently created by kungl engineering um that now is in here as well that's what makes up your project plan well explained thank you um when you went through the phases you kind of spoke quickly but I thought maybe I'd find it in here and I don't see the phases spelled out as far as phase one two and three could you reiterate those for me yeah so phase one essentially would be the one project that that would fall into would be Canal Street so Canal Street is the one that is directly basically adjacent to that development that's occurring so that's really the only project that we have kind of tied to you know if you didn't take out a borrowing there potentially would be about $900,000 in that phase one that's being generated that could go towards this particular cost you can see it's 2.6 so one of the questions obviously then that's going to have to be discussed is if you're completely redoing that entire Road there are Parcels that aren't in the Tiff that are on that road so it would be a conversation then that the city would have to consider and we would probably have to model out as to if you're going to do the full reconstruction of that road what does that mean is the Tiff going to be responsible for 100% of it is there going to be a combination of potentially the general fund and the Tiff are going to fund that so that's kind of phase one is what that's looking at phase two then essentially takes all of the and then the other projects that we kind of broke out in that phase one then were the recreational improvements

so you can see there's about $450,000 of estimated costs we have about $100,000 phase one going towards recreational improvements in phase two then we took all of the other remaining projects minus the $400,000 for the developer incentive and that's everything then that is in phase two so it's about $4 million of the developer incentive basically projects number 1 two 3 4 five 6 8 nine a little bit of 10 and then you've got your administrative cost would be yes which um already has some sewer right right so that would be some of the conversation where when looking at that in phase one we didn't model in a borrowing because at the point if the developers working on it they may not have to do a lot the the lines are already there so as far as having to redo that entire street you may not have to go that route really phase two is when we're considering that is pretty much you're putting in all new infrastructure all New Roads everything else so we kind of broke it out and looked at here's the one project that you know is kind of being discussed right now and phase two is really hypotheticals we can certainly you know kind of continue to plan out multiple phases but we kind of wanted to you don't want to do too much in a project plan because then it gets crazy as it already is so we really just focused on kind of a phase one and a phase two uh again on Canal stre with existing homeowners um get a financial in a project like this so that's the question then obviously that would have to be discussed so if you're looking at you know right now what's being estimated by the engineers is 2.6 million would completely redo you know Canal Street so if the Tiff has to take that on you know based on what phase one is showing it's probably not going to be able to take on $2.6 million from just that one development so potentially that'll be kind of things we'll have to

model as we get closer is if the developer needs completely redone we'll have to look and see what that means um if not you know what we're kind of showing right now is looking at having the developer work on that and then potentially in the future you have a conversation about redoing that road completely where then you could model in okay if the Tiff is generating enough Revenue maybe potentially it covers that project if not then potentially It's a combination of sources where you have the Tiff paying for some of it you have the existing residents paying for a portion of that road and your engineers would essentially kind of piece that out is they would say here's the portion of the Tiff that's kind of what I did in phase one was that $900 kind of thousand dollar I estimated based on the linear feat of what was in the engineering estimate that's what I used to say this is the Tiff portion so but either way it's Canal Street's going to have to be done so this correct way too yep yep so how does this affect I noticed on item 17 relocation we kind of pooped over that yep and it said that um we do not anticipate the need for relocation but if it became a necessity then you'd have to follow eminent domain um State Statute so what is the possibility that anybody on Canal Street falls into a situation yeah so right now I would say within this project plan there is not going to be a home that's going to be affected by relocation so what that typically refers to is if you have a project that's coming in and it's going to be displacing someone so say it's an existing apartment complex and now you're going to turn it into it like a commercial box store well those people are going to be Deed by kind of creating that what this is showing is that those Property Owners this tidt is not intending to touch any of those homes or say we're going to take your home and make it into something else um that's really what that kind of piece of that puzzle you

have to answer is do you anticipate that by you know a project that's coming in it's going to take a home away thank you other questions go ahead yeah I had a question on your section 22 and your bigger packet yeah where you have that breakdown you have your projected increments here was there a standard percentage you used for year-to-year increase so what I did is essentially how we calculate that is we take an existing tax bill and look at the proportions of how that's broken out and then use that to essentially freeze the tax rate so we don't change it so what we're doing is essentially taking $17.42 that you see kind of each year and then looking at a tax bill and what's the proportion that's being paid by each of those taxing entities and that's how this is being calculated okay yeah because I saw in your proor here for phase two that you had annual adjustment at zero that is for infl right so for investment rate we don't have anything in there we have a 1% annual increase for inflation just to kind of account for that but for your investment rate right now we're kind of giving you a worst case scenario normally what that means is if you guys would borrow anything or potentially there is increment that you're not using you are going to generate some type of investment income because more than likely that's sitting in one of your accounts so it's either in a savings account or potentially you're putting it into a CD um but for performers we try to run a worst case scenario and keep it as little as possible could you ever have a scenario I'm going back to Canal Street where these HS are and it looks like there's one double type lot um and let's say that you have an investor or developer who wants to come

in and say I want uh and there's two houses between a single ad the investor says I want to buy those two houses yep and so I want to I want to build four or five you know two Sy that's again another discuss right correct right because one of the things is with the existing the way the parcels are now is how the tid is created so if there would be all of a sudden now you know like you said on Canal Street if they buy the house next to it and now they want to make that into a larger lot or they want to do something there that is going to have an impact then on the Tiff because then now in order order for Tiff funding to be utilized that entire parcel has to be in the Tiff so that would generate some conversations of okay does that make sense does that now change the boundary so that could trigger some conversations of what are considered territory amendments so throughout the life of the district you have four opportunities to do boundary amendments so essentially that's where you can either add property you can remove property um so those would be the exactly those conversations that you'd have to discuss when you're going through this with a developer um is that in the best interest of the city is that in the best best interest of the development um and the property owner okay thank you right thank you Adam appreciate that sure that was very quick thanks all right now with that out there now we're looking at opening up the public hearing for the creation of tid 17 and same as before I'll be asking three times for anyone to speak for it and then three times for anyone who wishes to speak against so opening that public hearing creation of tid 17 hearing asking for anyone wishing to speak for second call anyone wishing to speak

for and a third call anyone wishing to speak for the develop or for the development of the tip in that case we'll ask for anyone wishing to speak against second call to speak against and a third call speaking against with that we close out the public hearing told you those go quick all right and does that take us to item number 10 then yep item number 10 which is the decision is and the recommendation is to the approval of tid number 17 with approval of plan commission resolution um and that's the recommend the approval and the recommendation is review the proposed tid boundaries and project plan and recommend to the common Council of the city of Berlin the creation of tid number 17 as approved by the plan commission and I believe we've gone over those boundaries in past meeting I thought so anyone have any discussion or questions on that part with no discussion I'll take a a motion for that recommendation I'll make a motion to recommend to Common Council the creation of tid number 17 per Planning Commission resolution 2025 01 there's the motion I'll second there second any final discussion all those in favor I I any opposed that moves on to Gman Council all right item number 11 is the

public hearing for the ordinance amendment to create a new rr1 rule residential district anything for Tim or this is just the long coming uh one that we have discussed as recently as last month with the preliminary discussion of this you'll notice that it remains unchanged from that um presentation so that's all I really have to say on that one unless yeah this is the one we've been going over for a while talking about the new area but since we're going to first open a public hearing for it um same as before asking three times anyone wishing to speak for three times anyone wishing to speak against uh so I'll open that public hearing this is the public hearing for the ordinance Amendment to create the new rr1 rural residential district is there anyone wishing to speak for second call anyone wishing to speak for and a third call wishing to speak four yes you come up to the mic pull it down to your height there just kiding just joking but pull it down give us your name and address please and um my name is Casey Stewart uh my address is W 1397 outs on County Road V outside of town but I own property in town uh at the end of Arnold Street which is currently zoned R1 and is pretty much uh not developed yet uh the joining properties are not developed most people are still farming them um I think that I would I would really approve of something like the rural residential being that the land could be

utilized right now as more Rural and then looking forward eventually become residential but having it just strictly residential right now kind of straps us into a corner um right now my husband and I have we've started growing an orchard there uh the one parcel of our property is zoned by the city as R1 but on a GIS map is a DNR maap Wetland uh so it makes it a little hard to develop out there but as just a natural Wildlife native plant you know trying to restore a little bit of nature the land is phenomenal just not great for development yet so yes I I would really hope that you would consider doing a rural residential easing it into residential eventually but let us use it as rural for now because it is beautiful and if anybody has any questions they can shoot them in okay thank you Casey all right and I forgot if I was at one or two on the asking there one one that was one that was one okay well well we'll just start with two just to make sure anyone else wishing to speak for second call and a third call which to speak for all right with that we'll close that out and go to anyone wishing to speak against second call wishing to speak against and a third call to speak against all right closing out that

public hearing which brings us to the decision to accept the proposed ordinance Amendment and the recommendation would be to recommend to C Council for approval of the proposed ordinance amendment I would just like to thank attorney sh for all the work that you put into this this was extremely long and I know you had to look up a lot of different regulations but I think for the city of Berlin and for the type of res that we have here for the people who really enjoy their space that this is going to be a benefit to the city and in the ability to have their space and live on it agreed any other comments no I agreed okay so with that y thanks mat and so I would make a recommendation to Common Council for the approval of the proposed ordinance Amendment I'll second there motion and second final comments all those in do we need a roll call no because we're just recommending to council correct yeah all those in favor I I I any opposed that moves on to Common Council excuse me which takes us to item number 13 the comprehensive plan discussion and this is the request for proposal RFP Direction and the recommendation is to review the drafted RFP and recommended common Council uh with any propos changes and this stems from we had put one out before found out later cost of that one was astronomical to what we were looking for uh so this is the the new paired version give me a second make get through

myself yeah got just brain is in slow motion today all right here we go uh timeline being on page nine the rest is all over for you and Tim this is should bring us into the budgeted range is the idea it's as close as I think anything could okay and again we're putting out the RFP on this I'm asking for them so am I understanding correctly that this is just the approval of the RFP to reach out to request people that can do this within the budget well this is us this is us sending it to C Council to do that but yes yes you are correct because we had posted it for a day and then realized we were way off that post any concerns from anybody no did you have something just I just wanted to note that in the budget

section it lists the city's uh budget for this so we shouldn't get proposals that are wildly outside of that range so they know you know kind of what we're looking for a bit more included that so great here's what we're willing to what we're looking for right exactly okay and that's on page seven anyone's wondered so if you're comfortable we' be looking to move this to County Council for their approval if anyone else wants to make anybody wants to do this besides me who who has in practice making motions here I move the I um I move that we uh prove this timeline for the um the RFP proposal the city ofland could you recommend to move it to Common Council well that's a recommendation yep oh okay I'm sorry I'll recommend to Common Council the approval of this timeline for the RFP for the city ofland not just the entire RFP the whole grafted RF oh the whole grafted the I thought that was

understood okay but you're you're you're sending the the RFP to Comm Council all right I will recommend to the common Council um the review to review the drafted RFP and recommended to Common Council um the approval of the Planning Commission there you go that works I'll second that and we have a second all right any final discussion all those in favor I any opposed that will move to Common Council and with that we have any old businesses do we put old business from a previous meeting on discuss on a future agenda any old business same thing with new business if you have new business you can always call me and let me know but otherwise anyone have new business to put on a future agenda with that our next meeting date will be March March 25th of 2025 and item number 17 I move to a Jour got that one all right move to adjourn and and a second all those in favor oppos adjourn we're done thanks for can't talk any thanks everyone for coming yeah this is better than the one in the packet that's on on the back side of two all right last meeting with Matt here yep record yeah