Law Enforcement Committee - Regular Meeting

Thank you. Thank you.

There it goes. Okay, welcome to the law enforcement committee meeting. It is 4:35. We've had some technical difficulties, so we're getting started a few minutes late. It's April 22nd, 2026. I'm going to open this meeting up for business. We've already taken a recorded role. It looks like all of our members are here tonight. The only thing and on our agenda under the judicial commissioner's report, if you just want to mark out report and change that to discussion

and I need a motion to approve the agenda. Make a motion. A second. I'll second. Okay. Everybody in favor say I. I. I. Motion carries. Do we have any public comments? Like the We've got one person from the public here. You sure? Okay. Making sure we have the minutes from the last meeting in here. And I need if you all have had a chance to look over them, I need a motion and a second for approval. Whenever you look over I'll make that motion approved. A second. Okay. Everybody in favor say I. I.

Okay. Everybody approve. So motion carries. Any unfinished business that's not under our new business. What you want to talk about under our Yeah.

Okay. So, no unfinished business. Okay. Okay. Under new business, we have we need the sheriff's report. Sheriff Parton, if you'll give us your report. Good afternoon. Thank you. I'm Sheriff Parton, C County Sheriff's Office. Um, I don't have a lot to talk about today and I think that's a good thing. Um if you'll look at your uh in your agenda, you will see uh the two two jail reports. Uh look look for the report that has 324 at the excuse me at the bottom at the bottom with the count. That is your actual people in jail count today. As you can see that we we're on that cycle again of going way down and that does not hurt my feelings at all. Uh you you can see for curiosity there's individual jail assignments in each one of the pods. You'll see the AA ab admin BA BB BC and BD. If you'll notice in there uh there's three of those uh where they're housed for 50. You will see they're 53. Uh that's a very workable with our classification. Um when you hear the rhetoric about overcrowding and things of that nature, that's because there's some people having to um triple up and they're provided the bedding and space. There's nobody in our jail waiting to take a shower. There's nobody waiting to use a bathroom. Um we are in in good shape uh today. Is there any questions related to the jail population? All right. If you'll look at your other sheet, and I know we we we haven't been

over this in a while. The other sheet can make things confusing, but the other sheet sheet is showing a 358. So, what that is is this sheet gives you the classification on sentencing. And so, you have inmates that have double charges, okay? The misdemeanor and felonies. So there's your 358 is is folks that are are doubled up with charges. So this is this is basically the sentence to non-sentence sheet. If you'll look down there at the bottom, you'll see the u uh misdemeanor nonsented and the felony nonsented. When you add that together, you come up with a 70.67% nonsented. So that is factual. That is that is where you're at with housing inmates non-s sentenced whether whatever they're charged with. We're still at one time I would say we were in the 80 percentile but when the population drops that drops you percentage as well. Um but we have we haveund 166 non sentenced felonies. The felony charges. So most of those felony charges are inmates that would be sentenced to a crime that would cause them to serve time or sentenced to time over 11 months and 29 days. your misdemeanor nonsented or 87. And that's where your 358 comes up because there's there's a number of inmates in there that are charged with both. But fortunately, you see 358 is less than 400

because we have 400 bids. But the percentage um the percentages don't really change on the on the senates to non-senants. So, um, that gives you an idea of kind of how we flow. I haven't, uh, I have not been before the budget and finance committee yet. I got a feeling I'll be the last one as usual, and I guess uh, Commissioner Mars or somebody or Miss Marian will call and say when to show up. So, I I'll wait till Linda gets done and I'll just take whatever scraps she'll she'll leave me out there. Um, we haven't, uh, just so you know, we really haven't asked for anything additional other than, um, I know last year at the end of during the budget and finance process that the chairman um, asked me about the cost of patrol cars and things of that nature to add that into this year's budget. I'm not counting on getting four or five patrol cars. It'll it'll be whatever it is. Um, but the uh we've had some maintenance and contractual issues that go up every year, but we haven't asked for it's it's pretty much a ditto budget from last year. And u I think we're still on we're on track to be within the bottom line. Uh we've had some um pretty good medical costs this year. Um but Jennifer, Miss Jennifer has uh worked very diligently uh recouping um some some monies um that have come available from the state of Tennessee through some programs that has really uh several thousand dollars that we've recouped back and so we're kind of excited about that. That that helps our bottom line at the end of the year. But um other than that um we've we've done

some um few maintenance things. Uh out at the jail uh today they were working on working on the gates. Um those sliding gates at the jail have been they've been beat up and abused and hit by every delivery truck that or garbage truck that comes through. So we're going to see where we're at with the budget. And uh right now the I've got gates just kind of held up at the back gate towards the u uh um trash um transfer station is the back is the back gate to the back driveway. Excuse me. It's pollen still working on me. We don't use it as much so I've just got it shut but the motor is out on it. Uh our motor burn up with these storms and lightning. We've got them grounded and every, you know, everything safety-wise, but they still burn up. They're probably going to take the motor off of that back gate and bring it to the front gate cuz that's the one that gets used a lot. And we're going to try to piece mail some stuff together to keep us going just kind of see where the money's at. And we may look at some other options about it. I've been quoted some some prices on some of that gate stuff. And I'm I'm not really happy with the price. So, we're going to have to get the uh duct tape bailing wire out a little bit, but you know, they're just I a lot of times those gates will get left open. They're, you know, they're there, but um it's it's not really a safety a major safety issue. We have the sally port doors and things of that nature, but at times it's good to shut those gates. But, um that's really the only major thing I know of. our our air conditioning is working because you can still freeze to death up front. We freeze to death year round apparently. But um I'll answer any questions you got and get out of your hair. Yes, sir. Mr. Dwight,

you mentioned the vehicles. Uh you stopped the leasing

it. It was Yes. And uh that was upon suggestion of budgets and when you get to putting the pencil to it now with the with the u the interest with it and Mariana wanted to she wanted to work on closing that out. So I'm I'm in a kind of in agreeance with her. Um it it worked for a while but I I don't look to um renew the into a new 5-year lease contract. Um, I think right now we may look because interest has gone up and uh I I think we need to the way they're looking at it is possibly stay with uh just buying straight out when we can. But um I do appreciate that that that early on that work you know we were in the low interest days and basically all that program was the lease program was a low interest low interest loan uh to the county so that you didn't have to come up with so much money for many vehicles and um it it worked out great but like everything else it it's fluid and things change. Um but I I think moving forward currently coming in if if there is a purchase on vehicles my my suggestion is to go along with Mariana um is is to go back to to buying them straight out until you know we have something else. But we've we've we've accomplished that program. That program's worked and um but now it's I think it's outlived its longevity.

How about the motorcycles? Well, Well, I thank you. So, I brought that up today in a little admin meeting. We've been waiting on some parts. Um, and uh, Chief Watkins said that they were going to try to go get them this week. So, you hadn't even gotten them yet?

No. What had happened is is the, you know, with them there's some specialty lights and things of that nature. And, uh, I think the vendor that that the D Harley-Davidson um, dealer had kind of give them a runaround on some stuff. So we we got back involved in it and made made some phone calls and got the parts going. But we will get here get them here. Um it one of the guys has been activated. He's in the he's a guardsman um in a in a company that had been deployed to Memphis in the Memphis task force. So he's been gone for a while. So um he's kind of our lead lead cyclist, so to speak. So

good weather now. It's good weather now and um um we're you know I'm excit I'm eager to get them out and get them on the county roads and start working on some stuff. I'm I'm still just getting I worked on a speed bad speed complaint yesterday in the new union area and had to go set up on it myself yesterday and night shift this morning. But, uh, we've just got some younger folks that are kind of tormenting our communities a little bit and, uh, they're going to have to get their attention made. But once, you know, I will publish these fines and, you know, I want to give all of the citizens of the county, especially rural Coffee County, an opportunity to understand where we're at with this. I do not like wanting to be in the ticket writing business. U, I will say that. I don't I've never cared nothing about that. But we're to a point in our county with growth. We're in a point in our county with so many clusters of people in a in an area. It's dangerous. And some of these subdivisions are experiencing um speeds, you know, through their neighborhoods that that just do not need to happen. And the motorcycles, I think, will particularly help with that, especially turnaround time. and um just dealing with it. The motorcycles are really uh I excited for them to be used for to help with our funeral escorts. I don't know if y'all know it or not, but we're one of the few counties left that provide that escort service for funerals. And I've told all the funeral home directors as long as I'm sheriff, we will continue to do that. this some of the cities around are not Manchester, but you know, Tah's um you know, they're still doing some, but there's days that they're not able to do it because of the backlog of calls they have, but we we go do it. If I've

got to pull detectives or, you know, whoever's in a car, that's the least we could do. Um we did um uh Mr. Thomas Gwyn's

funeral the other day. What a great guy. what a treasure that lived here in Coff County and he was a rangers ranger. Um I'm glad I've got to know and meet him through the years. Um but we were honored to um be involved in his his funeral possession out to Bethany the other day. But um you know it's just one of those things that you know it's kind of been tradition in Coffee County and I'd like to keep it that way as long as we can. But, you know, Rutherford County and these other counties, there's so many red lights and so much traffic and it just gets dangerous. But I think we're still at that point where we can still give that hometown field to some loved ones and and I really appreciate the the citizens in those escorts. They pull everybody pulls over. We'll have people get out of their cars and stand by their cars or their hats over their their hearts. Um, you know, it's it it we still we still have people in this county that understand our southern values. I guess that's the way to put it. But, um, yeah. And I'm excited for the motorcycles to help with that. Um, to help with parades and show and tell at the schools and, you know, and some drug dealers bought them. So, but

just them being out those motorcycles being out being seen doing traffic control. I I get so many calls over Yeah. Your road is uh gotten to be very popular all out that community. I I get calls constantly and I'm like and I I tell them about the motorcycles that hopefully soon we'll have some type of Yeah. It's um till it can be enforced then

Yeah. But I you know again you know people you know I'm the only sheriff in our surrounding area that doesn't have radar in all the cars. um the safety uh the highway department's uh highway safety grant um committee that that Mr. Chambers and I are on uh met the other day and there is a possibility that uh through that grant um proposal um I was asked about radar and I said well yeah I mean if y'all want if this grant wants to buy it through the highway department you're absolutely yeah we'll take it. So, it's um it's just another tool in the toolbox. You know, because we have it doesn't mean we've got to start writing people tickets, but it gives us

you have it if you need it.

We have it if we need it. And you know, I I'm as guilty as anybody. You know, I um I grew up not ever wearing a seat belt. You know, y'all seen a video of me talking the other day in my old farm truck out on way out in the county. Um it's it's it's a bad habit. I and I I agree. Um it it's it's hard for me to to site somebody for something that I do. And and I have slowed down. My age has gotten me. I've been a lead foot all my life. That's kind of a part trait, but I noticed after a certain age, the partners get too slow. So uh but uh um I I've just tried to keep that common sense feel, but you know, I just don't like going out here and picking after people. Well, I see more of these squatted trucks running through town all the time and I see people getting sided on that all the time, but their trucks are not getting changed and they can't even see I mean, they can't see the car in front of them. So, we're going to enhance our traffic. Um, I just think we're going to have to to work on that in the future. I will say that we're going to build a a senior outreach program that I have stolen from Upper East Tennessee during the hurricane relief. I don't know if you read it in the paper. Uh Mr. John uh printed it for me the other day. I'm excited about that. Um but that's going to consist of um people that live out way out in the county by themselves and if their family or themselves want to sign them up to this program, we're going to work on a call list and call them every morning and um check on them. And we are going to a lot of calls now where we're finding elderly that have fail in the night or tragically passed away because they fell in the night. You, you know, have loved ones that that may fall in

the bathroom or get, you know, fall in the garage. I found out, you know, how they work, sheriff's departments work this in East Tennessee. And I come home and I said, "We've got to do this." So, I went over. Will it be? I didn't mean to interrupt you, but will it be like a automated or will you No, it'll be it'll be a person and I'm going to use utilize some of the staff that we have. You know, what's a what's you know what's 20 minutes of a day to make a phone call. Plus, Madam Chairman, I'm going to utilize some retired law enforcement. That'd be great. that I want to keep active, that needs something to do, that gives them a sense of purpose,

and um I don't like seeing old cops just go home and sit around and die. So, we've got vehicles, we've got gasoline. if even if they um find out that you know these people are not answering the phone, it'll give them an opportunity to get in the car, get some windshield time and go out and still again enhance that sense of purpose. So that's something there's there's three-fold on that. It's going to give some retirees something very simple to do, something that feels good to them, people they probably know, people they can relate to. Um, and with all the fraud and scams that are going on, these phone call interactions are going to come together and it'll give them an opportunity to say, "Now, nobody weird called you yesterday." And have that dialogue and maybe we can get out front on some of these scammings and and fraud cases. It is over. It's just overrunning us. And we're seeing lots and lots of good people that we all know, business people, business that people that have done very well in their lives that are falling to these scams to hundreds and thousands of dollars. I don't know what else to do but try to work work this and see see how it works and at a minimum cost. Is there any one scam that's going on right now that's more popular that stands out above the

Well, not Mr. Jackie, not particularly one scam, but you could classify them. So, you have the love scam. So, you have the celebrities that call you, you know, from Hollywood. I've got one, two of them. Well, HBO called me. Want to do my book. There you go. And so, you have those. Then you have those that are IRS related scams or you have the ones that call you and say our department and they'll give you some name. They may even give you my name that they have gotten off the worldwide web and say you have a warrant or you haven't showed up to grand jury. Oh your name. I'm getting calls every 30 minutes just about once for about a year.

Yeah. Don't answer those. and well they're from Elton, Tennessee, Clarksville, Tennessee, and every one of them's got a Tennessee and name it that shows up on my caller ID and I know that you know there's no person's name. It's just a town all this. Well, anyway, bottom line is they they tell me something about Medicare. Yeah. And uh they I think they praying on a lot of elderly folks, but I'm getting bank your banking any anything related monetary they're talking to you about it. Um, you know, the grand jury missing jury duty is a big one. Um, but the text text message tickets. I've had elderly family members call me and be like, I I haven't.

And if you'll notice on that ticket, those tickets they send you the when you look at the state seals, they're not even they're not Tennessee seals. Some of them are Georgia, Florida. A lot of elderly people look at it. They can't see that. They panic. Yeah. Uh toll toll roads. Yes. Yeah, I've got one friend of mine um here in the county that has gotten multiple calls that he's missed to, you know, hadn't paid a toll in South Texas. He goes, "I had been to South Texas in 40 years." Um so, and they and they actually had a picture of his license plate.

Oh, wow. Um but um yeah it it with with um AI generated things today it you know you wonder if I'm standing here if I'm real person today you know is the people on camera think is this real I mean what is real anymore and um did did somebody you know I mean this is computerenerated but it was because people entered the data and printed it out but there's just so much that it's scary. And yes, sir, for the press or whoever, I spent a half a day yesterday trying to get in touch with the IRS. You can't. But they can find

They're not going to call you either. They They can find you, though. Yeah. They'll send you a letter, but they're not going to call you. You're not going to call them. So, yeah, that's just a scam. If anybody gets anything from the IRS, throw it away. And the and the the car warranty stuff. If I got something at home last night, it looked very official. It had the ripoff envelopes on the two sides and it home warranty stuff and they even knew what bank I had my mortgage with. I got one in the car right now. I just got today. You just you pitch it. Um but home warranty.

You know, I've had people call me on Saturdays and Sundays and go, "You've you've had a deputy looking for me." And I said, "No, I don't." And um you know, I I tell everybody, you know, be be bold. But there's nothing nothing on the local level we can't work out. You know, if it's, you know, um a civil paper or something somebody's trying to serve, but we're not, you know, we're not serving out looking for people that's missed federal grand jury duty or somebody on a federal side. I mean, that's that's always the marshals and generally they'll call us. Um, but um, as far as I know in my 34 years, we've never uh, there's there's I don't think there's ever been anybody charged that missed a grand jury or jury duty, jury selection duty. And and if they did, at the maximum fine is $500, not 500,000.

So, but it it is it's just it's just sad the way our elderly are being. Yeah. Our seniors, I call them elderly. I'm getting there myself, but they're seniors. Yeah. Be careful. Yeah. Yeah. I'm I'm soon behind y'all. Roger will be there before me. Well, hey, if we're blessed, we all going to get to that point. I And I want you to I want you to continue on. And uh um yeah, I want I want to see you keep coming back here every day, Jackie. Every every day you can because I'm I'm losing a lot of my constituents, it seems like. But other than that, if y'all have any other questions or anything, your security assist cameras that you put up, are they working?

Yep. Seem to be working great. Haven't had any complaints. And uh there's 86 of them, I think. So, uh yeah, got got those in the in the jail up and working. And uh it Frank's really good consultant. Are you going to be able to hear dogs? Well, I don't know yet. I've got a feeling. I've got a feeling. Yes. So,

so I pick I pick trash up pretty often coming off the backside. You know those those bling Walmart little bags and stuff them Dollar General bags. They they come out of the the dump trucks and the wind's been running pretty good here lately. But them things hang up in that razor wire. Those are the boogerest things to get out of that wire. But we, you know, it's not been bad. I have went around there this week and I thought maybe I want to look at investing in some of those driving range nets

and string up on some poles and I thought, "Oh, that's crazy." But we we'll just we do get a lot of garbage, but um it's a jail. It'll be all right. We'll we'll get it we'll keep it picked up. But it seems like we're picking a lot more garbage up in our yard than we are in the ditches. But, um, yeah, the it looks like the animal control I just when I look over there, it they were paving last week or so and it looks like they're getting they're getting close. But I will go on to tell y'all and it's just like I I told the animal control folks, I said, "You your building's just like a jail. It don't matter how big you build it, you done got it full the day you open up." Yeah. Because I went I went by over to, you know, the current That's crazy. Oh my goodness.

It's sad. It's been that way a long time,

you know, and and that is uh guys, that's that's the animal controls in the same spot I'm in with, you know, they have their, you know, I call it doggy jail, but somebody's got to be there to water and feed and check just like in the jail, you know, water, feed, medicating. Um I those those guys they've got a great team over there and um I I I I couldn't do what they do. I mean I could but I wouldn't want to. But they you've got a great team over there and they're doing a great job and um but yeah that that's that's an expensive endeavor just you know anything we do anymore. But u anything else I I would like to publicly say today that uh uh today is uh they call it administrative assistance appreciation day. Um she's more than just my administrative assistant. She is the CFO.

Oh, right. And um I've had a great tenure as sheriff. U I don't know where we're going with that. I'm at the will of the people. But I will say that this county owes a great bit of gratitude to this lady right here named Jennifer Green. Something right now, a little something.

She keeps your books, my books, um, perfect. And uh I know how perfect she is because the state of Tennessee has tried every way in the world to trick her up and comb her around with her numbers and the way she keeps things. She she she changed the way we do business 180 degrees in 2018. So I love you. Thank you. All right. Thank y'all.

If he doesn't get reelected, are you still I'm still in negotiations on but I'm I'm happy Jennifer u um Thank you. Jennifer is um probably gonna retire at the end of this term and and that's how good she is because she's she's she's financially took care of us at the sheriff's office and for the county and I want her to go enjoy life and travel and do what she wants to do um before I put any more u

burden or stress on her. Um it I I will work very diligently and she will I know will help me u get her uh replaced, but there's nothing like the original. There will nothing ever replace the original. She's my girl. Been good to us. Yeah. Any more questions for Sheriff Partner? And if y'all don't have any further, may I be dismissed, your honor? Thank you. Okay. Thank you. I want I want to say one little thing. Commissioner Miller mentioned something about the IRS. Uh yeah, I'm still waiting on my re my refund from last year. You better be I've never gotten it then and they just filed a new one, you know, for this year. You know what? What?

I ain't got mine either from last year. That's why I was trying to call. Well, I've tried to call too and I don't know what the deal I know the government is partially shut down. Has been for a long time, but God, it just sound like some officers are just not functioning. You get an automated uh thing have to go get to talk to anybody. Well, I'm bad. If they were fall down now, they'd be out here. They send a sheriff after me probably. So anyway, tell them we're ready for Miss Baker. I want to say yes to Miss Jennifer. Every time I call over at the jail, anytime I send her an email, she gets right on it. All right. So, you will greatly be missed, not just by the sheriff's department, by other places. I didn't even know that when I asked that question.

Yeah, I didn't either. Wow, that was

So, um, this report is for January, February, and March of this year. So, we I went back three months, and that'll give us a better, um, overall look at what we are in probation. So, for um, on average, we have around 748 clients over a threemonth time frame. Our numbers have dropped a lot in probation. So I'm hoping that is less crime being committed. So anyway, we had 233 new cases over the 3month period. This is not clients, this is cases because sometimes clients have multiple cases. 271 cases were closed. So over client contact, we had 2557 appointments that were scheduled with clients during this time frame. 435 of those appointments were cancelled or rescheduled by the client. 212 of those were just a flatout no show, no call. There were 136 intakes that were completed. These are firsttime visits, rules of probation. 1445 follow-up appointments were completed and there were 81 non-scheduled phone contacts. Now, that does not mean every time a client calls us and says, "Hey, when's my appointment? I forgot it. I lost my card." We don't document those. It's things that are in need. If they call and are asking a question and it's something that we feel that needs to be documented, that's what we're talking about. We answer the phone. Have a lot more phone calls than that.

Yes, sir. I just have a question. Percentagewise, how many are DUIs? I have two I can't tell you right off the top of my head, but I have two full-time probation officers that over 98% of their case load is nothing more than um DUIs. So, on average, they carry about 125 clients each. So, about 250 active clients right now that we've got for DUI.

I thought it'd be pretty high. Yeah, we have 175 contacts with therapists, case workers, social workers. And I'll just be real honest with you, it it's much higher than that. This is the ones that we think to document telephone calling to get intake set up, things like that. So, it it is a lot higher than that. Violations. There were 274 phone messages were left in an attempt to get in touch with clients prior to us issuing a violation of probation. We also send out letters. There were 95 letters that were mailed. It's it's called a pending violation letter. We send those out before we issue a violation. They also get a text message reminder the day before their appointment. So, everybody that has an appointment tomorrow got a text message today at 12:00. It's a text message reminder. So, everyone got that today at 12:00 reminding them that they have an appointment tomorrow.

How many of those letters come back out of the 95? It varies. People have moved. It varies and a lot of times sometimes they don't come back and even if they what we find out sometimes Well, they're not certified though, are they? No, they are not certified. So, what we find out a lot of times is these letters will be sent to the the last known address that the client gave us and they moved and didn't call and update their phone number and that is one of their or their address. That's one of their rules of probation. You call immediately with a change of address, phone number or contact with law enforcement.

Can you get a point of contact with or make them establish a point of contact where if you can't get them, you can either you can get the contact. they um have to provide us a secondary contact. Okay? So, we have two numbers on file for them at all times. Okay? But half of the time their voicemail's not set up. They don't have minutes on the phone. Um you call the secondary contact and they'll say, "I don't know who that person is." Um so, yeah, you got to get next time you see them.

So, we wrote 182 violation warrants. And I want you to keep in mind there's two times of two types of violations. There's what we call a good violation and a bad violation. A good violation means um your probation time is up and you have not completed 26 weeks say of batters intervention. 26 weeks of batters intervention is going every single week without missing. And then you've got to rotate around um holidays or the providers out sick, things like that. So when we do those violation warrants, if they if they're not finished, but they're compliant, they're coming to see probation, they're going to class, they're still not finished, we do a violation for extension because if we don't have a violation on them and their time is up, we have no authority to make them finish any requirements of probation. That is an RO bond. They go over to the jail, takes them less than 15 minutes to check in, check out, get a court date. They come to court and we say, "Hey, this is a good violation. We want to hold it open." Meaning, they don't plead guilty to it or they don't dismiss it. It's just held and we'll count up. Well, how much longer do you think it's going to be before you get this done? And then we will continue their case in court and then once they get it finished, we dismiss it. So, some of these violation warrants are what we call good violations. They're not all non-compliant violations. There were 122 violation warrants that were resolved during this three month period. Then we'll go down to requirement completion. So just as a disclaimer um I had the question asked to me um not too long ago, did we still set up mental health counseling um inatient treatment for people, outpatient treat patient treatment for people? And I said, "Well, yeah, what do you mean?" And they said, "Well, we know

that the PD's office has social workers." So, they're right. The PD's office has three social workers. We are a team of eight. We have seven social workers. And we are the social workers. So, we have not stopped doing alcohol, getting people set up for alcohol and drug treatment. We've not stopped that. Just because the PD's office has social workers, that does not mean we have stopped doing that. We've been doing it forever. Um, I've been here, my anniversary date was 17 years on Monday. I've been with the county. Congratulations.

And our office will be 19 years old in August. So, when I walked in 17 years ago, we were doing treatment. Nothing has changed. We are still setting up treatment for clients. Typically, what happens is someone fails a drug screen. We get treatment set up. We don't automatically issue a violation the first time you fail a drug screen. Going to jail is not going to stop you from using drugs. It will stop you for a small amount of time, but if the problem's not addressed, you're going to get back out and do the same things again.

So, um, we try to set up treatment and then we set up treatment and then if you don't go to treatment, well, guess what? You failed to drug screen and then I set up treatment for you and you didn't go. So then we issue the violation and then a lot of times the social workers through the PD's office will then start the treatment process over again. We already initiated that to begin with. So I just want everybody to know that we have not stopped doing all the things that we've always done. We had 95 alcohol and drug evaluations that were completed during this threemonth period. We had 36 outpatient alcohol and drug programs that were completed. We had 14 inpatient alcohol and drug programs completed. There were 56 DUI schools that were completed during this three-month period. 18 clients completed the theft class. And we teach that class. We teach it by monthly. So that's not something that we have to farm out. There's no cost for that class other than $11 for the workbook. cost us $11 and we pass that class on to the CL or that cost on to the clients. Other than that, I provide two staff members six times a year to teach class. So, what we pay for the workbook is what the client pays for the workbook. Six clients completed relapse prevention. We had two that completed a seeking safety class. 14 completed a domestic violence evaluation to determine if they needed any type of domestic services and we had 11 clients to complete batters intervention which is again 26 weeks of class going once a week. Eight clients completed a mental health evaluation. Eight clients completed mental health counseling. As you know, mental health counseling is never complete. It's ongoing. And a lot of therapists will

not write a letter that states that you're complete because you're never complete. It's an ongoing lifelong thing. You might go for therapy for two years and not go for three. So a lot of times therapists will write at this moment in time symptoms are stable. We had 213 clients to submit proof of job, school or disability. We had one person to complete AA, 10 completed um sub public service work hours, 11 completed a cognitive behavioral therapy class, and there was a new law that was passed um in a TCA code says that the majority of clients that are on um that plead to an 1129 um case has to do a cognitive behavioral therapy class. And so we help them get that set up. And 22 clients completed an alcohol and drug education class.

Yes, sir. The one client completed AA. How do you do that? So what you always going to So going to AA?

So what they do is we have a sign off sheet and they take it to their sponsor and they sign off on it. We can't call and verify that because that is confidentiality within that group of AA. So we have we have to go off of hoping that they're telling us the truth on that. We don't have a lot of people that go to AA after they get out of treatment. We encourage it a lot. We have a lot of people that will do 28 days inpatient and then we set them up with outpatient because 28 days is basically getting your mind clear of the drugs and it'll take you sometimes the whole 28 days just to get a level of thinking and then you go to outpatient three to four times a week anywhere from 8 to 12 weeks after that. Do any of these programs when somebody finishes one or or seems like they've done well,

do uh are there people on the outside that when when you when they go leave you, are there people on the outside in the community that can help them and and and reaches out to help them?

So when they get finished with probation, they're finished. They are finished. When they get finished with probation, they're finished. when they get finished with inpatient IOP, the social workers at the rehab facilities will call like centerstone and say, "We need to get them set up. Can you can you give them an appointment?" Then our job is we get that paperwork from that social worker at the hospital or at the rehab facility that has their appointment on it. When they come in to see us, we request that they bring proof of that that they've kept that appointment and then we make contact with the therapist through Centerstone or what other there's cheer mental health. There's the guidance center in Murphreey'sboro, there's Generations in Morrison,

but there are so many people I know in communities that wanted want to help in situations like this. I'm just wondering if they're ever offered the opportunity maybe to help or or again it goes back to confidentiality. I can talk to you all day long about their criminal record because that's public. Yeah. But when it comes to mental health, alcohol and drug treatment, those things, I cannot open that up to the general public. I understand. Understand. I know there's just I know there are a lot of good people out there in in our communities that are just longing for the effort to help someone to help someone. You can't give out names like Jackie may have a church program. That's what you're saying, right?

I cannot give those names out. I understand. But you know, I mean, I think I can feel people around me if they're in something like this. I've helped a young lady back. It's been about three four about a month ago that was calling and needing help. And um I needed help to stay in a motel and uh we got money church did and helped her and and um to to keep because she was homeless and uh found out that she was on drugs

and that was part of her homeless problem. And so anyway, but somebody else got her help. Yeah. And uh we all as a community, as a small community reached out that once that knew her and and one or two of them really, you know, got her some real help and got think got her in somewhere. But but we took her I took her money and and and paid her motel room because I didn't know I didn't know the story. I didn't know that her problem and uh but she's a good person and everybody out there I think are good people and they somewhere down in there they just it's hidden maybe sometimes but but we want to encourage them and and and and help them as much as we can. So I know there's people in the community that look forward to to doing something like that to helping

helping one another.

They only know. So, as drug screens, we had 250 drug 253 drug screens were given during that three-month period. 158 of those pass their drug screens. 51 failed for drugs and it says other. So, if you go down right underneath that, there's 30 that failed for marijuana only and 14 failed for alcohol only. So, um, when we say other drugs, it was something more than alcohol or THC. Um, a lot of people don't realize alcohol is a drug. Um, we we monitor that. Um, it's hard to say you can't go out and have a drink with your supper, with your dinner. So, we we that's a tricky one to monitor sometimes. Um, we see a lot of people that's using things um on our drug screens that will show up in these um vape shops, pre-rolls, all those things. So, we are seeing a lot of people using those types of things in those vape shops. And

that's what they tell us. Mentioned the thing about having alcohol with dinner or whatever. You're not saying they're uh under the influence. No, they just took some alcohol they tested positive for alcohol and our drug screen whatever amount. Yes. And our without opening that information all the way up to everybody. Our drug screens go back so many days for so many different items. So that means they could have drank three days ago and it would show up. Yeah. Really? That long? I did not know that.

Yes. Um, we now have a Facebook page for probation. I am the most um nonte person ever. If you see me post something on Facebook, it's usually happy birthday and that is very rare because um I'm just not good at it and I post and I like things that I'm not supposed to post and like and don't realize I'm doing it. So, I am not a tech person. So, we do have a Facebook page. I have a younger person in my office that is very t tech techsavvy that monitors this Facebook page and we try to put little things on there to alert the public of what's going on in probation and if there's anything negative they take that down immediately. Um so far we've not had anything negative but we know it's going to happen some someday somebody will say something. So, uh, in March, um, just last month, we had a job educational fair at the Justice Center and we had 80 people signed up for the event. Um, we made that their visit for the month. We didn't give them the option. That was their visit for the month. And most of these were people that did not have a job or showed some interest in wanting to go back to school and they didn't know how to do that. So we had TCAP, Montlo, United Truck Driving School, Loves Beauty School, Staff Mark, HG Staffing, Onin, and the career bus with the state of Tennessee pulled up with their little bus in the parking lot, and everybody had the chance and opportunity to get on that bus, fill out job applications. All these other folks were there. So, we had that. We try to do an event like that um a couple of times a year, some type of special event for our clients that's on probation. So that to me that was a success. That was 53 people that showed up. That does that might not seem like a lot, but I think

it was a it was a success. Did any of them get job offers? There was Yes, there were several that had job offers and there were several that um found out information about going back to school because they thought because they had a crime on their record that they could not go back to school and that was not the case. There was a lot of interest in truck driving school. that was the most popular was the truck driving school. Long drink. Yes. Yes. I drove drugs. We had one employee to retire.

Um he um was a young veteran and he was able to um retire. So um we have filled that position and we are now fully staffed. This is the first um time I have been fully staffed. By the end of this fiscal year, I have had a position open with all but 11 weeks.

So what I mean by that is um the last fiscal year I have had a job opening whether it was in the administrative part of it or the probation part of it. Um, it's been open the entire time with the exception by when we get to the end, I counted it up and if if everybody stays, it will be 11 11 weeks. We've had a full staff out of the past year. So, we have been running short for a year. Um, the team has picked up the pace. They've did more above and beyond what was asked of them. They've really, really worked hard. They've taken on extra things trying to keep up, but they have they have rose to the occasion.

So, um, you said administrative part. Does that require a degree? It does not. What I wonder it does not. Did they happen to be bilingual by chance? I know you were looking for something. We had one that was bilingual. Yeah. And we now have another one. Good. So, you do have one now? We had to um we did have one that was bilingual. So you don't have any that's bilingual? Not now. Oh, okay. I know you're really looking for that.

Um just so you know, I present my budget tomorrow night and the only changes in my budget are employee related. And what I mean by that is longevity, which is a good thing. If you're asking for more money to to for the longevity bonus, that's a good thing. The other is in CASK um or CASK where um certifications I had to ask more money for that because now there are four of us in the office that are CASS certified. Again, to me, that's a good thing. And then the other is is um salary. So

do they do they always charge CAS? Yes, CASS we have to pay for those fees when they're um starting. We have a lot of training around here that we don't have to pay for but yeah Cass is something that um there's lots of people within the county that are CASS certified. Yes. I think there may be some county commissioners that are CASS certified. Maybe if you're not I think it's if you're a full-time employee the county will pay for you to be se certified now like if one of the commissioners went did it we have to pay for it oursel to get the certification now we all take several classes and training

but to actually get that cert I can't think the name of that certification COCTP program yes that that one we would have to pay for it ourselves that comes out of my budget for that training. Well, does so the training for to get someone started in the You're not reimbured for that? It's $300. You're not reimbured for that. They get a bonus at the end of the year if they've kept up their certification. That's what I was counting. But to get started to get started in it, it's a $300 registration fee and then each year it's a $100 renewal fee and that comes out of my training budget. So that is part of my training budget.

How many hours do they have to accomplish each year? I think it don't quote me. 20 I think. Wow.

20. I've got I've got my certification but usually what happens like we will have a probation appreciation day. I do this every year for my team. There are no funds that come out of the county budget for this. no funds. So, it's a case management appreciation day and um we we do that and we have a training that day. Lots of times I get trainers to donate their time. Last year, I had a former probation officer that went back to school and got her master's degree in counseling and she came and did an all day training with us that day during our probation appreciation. This year she's coming back. I did not ask her to do it for free again. So she will get some money for the training but for the appreciation like they get provided a breakfast, they get provided a lunch. There's an employee of the year that's chosen that gets a um a plaque. They each get a small little gift. None of that comes out of the county funds. None of that. The only would be paid for this time would be um training. That will be the only thing that is is training.

So we try to get as much free training as we can if I can. There's a lot of online training for CASS. Yes.

And that that's that's for the reertification that we do part of those reertification hours. So like in June when we have this probation appreciation day um because it's at the end of the month we can roll like all of everybody in my office has already met their training hours for the year. So when we do that training, I think it's June 29th, when we do that training, those six, seven hours that we do will roll over for next physical year. And so that will take away from our total hours that we need. So anytime we can get free training, I'm always looking for that. It it comes out honestly to less than $200 a year. I think my training budget it's either 1500 or 1900. I'd have to go back and look at my numbers, but it's less than $200 a year that we spend on training.

It's impressive. Are there any other questions? Any questions for Miss Baker? No. Thank you. She will. I asked them all. Good job. All right. Thank Thank you for that report. We appreciate it. Okay. We're going to move on to the judicial commissioner's discussion. May I be excused? Yes, ma'am. Yes. If you don't want to sit through this, that's fine. Thank you.

Okay. As everybody at this table knows, we've been working actually what, two, three mayors ago. I know when Jud was here, we were trying to get a supervisor for that office and it's just been, you know, that old riddle, who's on first. That That's what I feel like that this has has been. You've been working on Well, I just I It has been a long process. Yes. Yes. And I I've talked to Heather Duncan at CASS several times and she has talked to u their their attorney there at CASS and I know that you came up with a job description

and we also need to update our regular judicial commissioner. I looked over it. It needs to be there's some specifics that need to be put on there. You have you have any of y'all seen the regular judicial commission? I'll email it to you. It needs to be it's it was 2014. I think I gave out handouts. You may have may have been in that package and then I asked Heather for another Heather with HR for another copy to look at it.

Right. But before before we can do any of that, Heather got back Heather with Seatas got back with me to I keep saying CASS, but CASS their attorney states it's I made my I typed myself out some notes so I could remember this CASS and their attorney states it's law that there cannot be a supervisor in that office that one acting judicial commissioner cannot have authority over the other.

Wow. because she said they can have some with like an administrative assistant but they can't have any judicial authority like a judicial commissioner cannot do they can't do the administrative things like sign the time cards which I checked into that the mayor sign time cards not not any of the judicial commissioners now they may send them up here but they don't sign the time sheet And I mean the

so they said they cannot have any judicial authority which she related them to like the county clerks, the circuit court judges. They're appointed since they're all appointed is what she compared them to. That they there cannot be a one with any more authority over the other one. and and she told me that if if I needed to call her and let her explain this to you all that, you know, if I needed to call during the meeting, but it says there's a provision in the law that one cannot be superior over the other. They have TCA, granted authority. All judicial commissioners do, such such as judges,

if that makes sense. They could still be supervisor and not have any authority over the others. Yeah, they they could she said that you could have a supervisor, but they couldn't be a judicial commissioner. Does that make sense? No. They couldn't have any they couldn't have if they wanted to step down from being a appointed judicial commissioner and just have a supervisor in that office, they can do that. But they cannot be have any judiciary authority over the other ones. That to me, you don't have to have authority to turn in records and things like that.

You could turn all that into judges or whoever. Yes. I mean, and I think that's I think they already do that pretty much on their own. There's each person. Yes. There's just not and and that's there again. You don't really have anybody right seeing about anything.

Exactly. And and that that comes to where as I was digging deeper into into all this nowhere and I I checked with Heather with HR and I literally have read back through minutes from 2016 from law enforcement from policy procedures to legislative. We could not find anywhere in writing the term limits, the appointed limits because she thought at one time it was two years. Um, when one mayor was in here, he was saying it was four years, but now we're in writing. Is there any we cannot find it and I like I said, I read back through I I spent hours.

I would think that set by the state. Well, there is a state TCA code that says you can appoint a judicial commissioner up to four years, right? But it's actually each governing body is who makes how long you want them in there for. So what you're saying is we've never designated it. We could have gone four years. Apparently nobody ever has. They've just been going by. So who decides that? We we the committee doesn't. I don't guess. We we have no legal authority, but we're an oversight committee for law enforcement. So, I I asked Miss Duncan that

and she said that in her opinion and that I was trying to find my notes because nowhere can the term limits for judicial commissioner appointments can be found or clearly defined. So her suggestion was to do it yearly to make the appointments yearly. But who decides the the year if we did it yearly since since we can't clearly define it in any of our paperwork. She suggested like September like when everybody else talking about the full commission.

Yes. You know, when we when we hire somebody or we recommend them to the full commission, they're appointed, they're swore in, and they go by their hire date. Well, to to get everything clearly defined, she suggested we come up with a resolution to make this yearly and to reappoint judicial commissioners yearly, which they would have to be sent in front of the full commission. and they're going to get reappointed unless there's some big issue. Say I would think that would be a good thing for the commission, not necessarily for the judicial person. Yes. And and I ask about that. I don't want anybody to have to worry about their job. Yeah.

But also you have to look at it like this. Every county employee or anywhere you work is an at will employee. Yes. We don't know from day to day, but elected officials are not right. But They're appointed. So they're not elected. They're a little bit little bit different than elected official, but they hold that judicial they hold that judicial power is where they're different. They're not elected. It's a way of evaluating their their work, right? Yeah.

So that that would have to be um I don't know what you all think about that, but and and that's one thing we need to make that here on the job description the appointment times. Yeah, if we're going to do that.

Yes, that that would and so we might need to put that off so we can add that on there. We we can't do a supervisor. She said it was a lot that you cannot do that. And if you all need her to explain that, I can call her. But I I want to do things the legal way and the right way. And I feel like this is a foundation to start clearing up some stuff in that office. I guess the only question I've got obviously we had had discussions in the last couple of years about having problems right we don't have any way to address that apparently you can with an evaluation well you know the yearly re annually that's it

right but that's better than what we have had which is nothing in between right the only way the only way to get rid of them and I I did ask about this because we it hasn't been clear is for somebody to make an ouster recommendation through the full committee which is not easy. No. And and I don't feel like that's our job as a law enforcement committee besides that we wouldn't know enough about No, we don't what they do.

Exactly. Now, if there's something that they need to be reprimanded for, something that that comes to the attention, it can be put still be put in Heather's file. They still fall under guidelines, but they just cannot terminate them. It has to go in front of the full governing body. So, if they're appointed yearly and there's an issue, they just wouldn't be reappointed if they were a problem employee, which is a good loophole. I mean, that's great.

And I I I don't want anybody to have to worry about their job, but you should you're going to get reappointed if if there's not an issue, right? And right now it's like I said, there is nowhere there's nowhere that says two years or four years. And Miss Duncan with Cass is who suggested the yearly and we've got time to get that done this year. Well, we can make a resolution to do it yearly. And I asked her, well, what about now? because I don't know if I'll be here in September when she I won't

and and you're not and I I wish you was going to be here. I don't know if I will be I don't know who's going to be but she suggested to make to get everybody on the same schedule. we can actually go ahead and send this in front of I think legislative legislative at least needs to look over it to make sure it's all good before if if you all want to do this make a resolution before it goes in front of the full commission but and we might have to have a special called law enforcement meeting to go over employees or if you all want to talk about anything in specific but we can always do that. Yes, if something comes up,

but I I think that um to get everything streamlined and on the same page and there's some actually uh there's some judicial commissioners that are ready right now to be reappointed. Their time is up. They need to be reappointed. How do you know the time is up? I got Heather to send me a list. I thought there was no set time, but they've been past four years according to what? Yes. According to what this join the glove according to what they have been going by over the last I don't know how many years but no there there's not was that four years yes they've been four years

we can change that because I because I wanted to I wanted to see that because I had thought about changing it to you know asking to change it to two years and then when I talked to CAS they suggested yearly but And like I said, as I dug deeper to get a copy of the four years, there's it's not in writing anywhere. And I like I said, I read back to 2016. Now, if somebody else can find it, so we talking about September one. Well, se S September one I think should be I think Sep She suggested September 1st till October 31st of 2027 would be the first like this year September. So that'd be 13. Well, she said

14 months. But she said like she would go ahead since we have some that need to be renewed now just to go ahead and reappoint whoever, reappoint everybody. We uh it would be for a few months and then starting September 1st do the appointments again. That would streamline everything and everybody. Does that make sense? I'm still not clear. Are we talking about 14 months? Are we talking about 12?

Well, since we have some that are ready that there's not a set date in writing and there's some that are past their due date. She suggested that our next full commission meeting after we send this through legislative if it contingent on legislative rather it goes through legislative some of these are going to have to be approved anyway. But we have to have a set date. I mean I feel They can't just be going by what they used to go by without something in writing. And it needs to be But she suggested September 1st. September 1st through through August 31st of the next year. August. I thought I thought it said October. Did you say October?

Yeah, you did. I may. I was going. Okay. I went that I was going. The only question I've got, I may have We usually don't have an August commission meeting, but we can have it before August and still get them reappointed. Yeah, they always could do that. That would just give them that would give them that yearly. But do you all think that we since there are some that their time right now they need to be reappointed but then do just do it between now and and September 1st just a temporary thing and then everybody on the board they'll they'll all be re

they'll all be reappointed again September September 1st officially whatever. But she she thinks and and I kind of agree since we have some that are up now that we need to go ahead and talk about the reappointments and get this resolutions for two years or a year, I'm sorry, a year if we that's what y'all don't want to do. Get the yearly passed and make the appointments and then they'll have to do the reappoint again in September. So that'll I know that's an inconvenience for three or four months. The time we go through legislating or everything it's going to be June or Yeah, it it possibly could be. I don't know. July, whatever. I don't know when legislative, which is good anyway. I think

I'll have to check on that. Legislative at at the will. Are you on legislative? Yeah. Okay. But we typically have one unless there's nothing to Okay. We haven't had one in a while. Yeah. Well, then we probably need to It's just when there's an issue, then we'll we'll meet. So, you all don't meet monthly. No. Okay. Yeah. I think I think it needs to go and be approved at least by legislative. Oh, it have to it needs to be. Yeah. But I think it would make a whole lot more sense. But there there absolutely needs to be something in writing. So, who's going to drop? you.

I Yeah, I'll get if somebody wants to make some kind of motion for a resolution for the yearly, I'll make the motion. I will get whatever wrote up and have it sent to legislative and let y'all look over it and then we'll get it wrote up by the county attorney to send a resolution to the full commission and get it done before September. Yes, we'll try to the hopefully get it done before. I'll second that. Okay. So, how do you all want to put that? We want to make the appointments for the judicial commissioners.

Do we have to? I mean, they've been running this long. I mean, you you said that there's no time limit, right? So, is there a need to do that? I would I honestly feel like there is. I mean, because well, if we change it to annual, if we're in the process of doing it, and we're it's going to be annual regardless of what your term was, right? I'm just saying there's some if they were going by the four years, there's some on this list I see right now that should have already been reappointed, right? But the four years doesn't exist. Yeah, you're exactly right.

So, there's no need to open up that box. Well, that's kind of how I feel like it we need to we need to get them reappointed with a time limit now. Does that make sense? No, I think I'm thinking we just go like what we're talking and get the resolution right and go with September and don't worry about what their term is right now. Okay, that's fine. Because we're going to change it. That's fine. I just want to get something on paper that has that time. I appreciate the concern, but I just feel like that that's not necessary. Well, typically, you know, any September one is

any position that has not uh been reappointed continues typically until uh somebody else is appointed, right? And and and that's perfectly fine with me. Like I said, I just wanted to run that by you all. if you felt like that we needed to go ahead because like I said they've been going by four years and I don't know where that has came from because it is not in writing anywhere. I'll have to look. Now that there is a TCA code that's where I'm getting at. Yeah. Yeah, that's where I'm going with that. It says that you can appoint one up to four years. Okay.

But the governing body is who like we're the one who sets how long we want to make. would have never said appointment for judicial commissioners and hopefully it's not going to be a problem if they've got two years left on what they think is for they're going to get reappointed unless there's a problem, right? And I I just I feel like that that needs to be taken care of before anything else. There needs to be

that needs to be in writing somewhere what when they're appointed. And I when I that's when I started digging into this for supervisors when I asked for a copy of you know is it two it's give me a copy of the four years you know we may want to reduce that down to two years and it's I can't find it anywhere. Nobody can find it anywhere. So okay we need to fix that and get that added on to the job description. you know, your reappoint will be every year if that's what passes, right? Annually from this day to this day. And then the supervisor thing just is what's puzzling me because somebody Well, it puzzled me too, but I I

somebody has to provide us with that evaluation information when the annual when the renewal for their position comes due in September. Right. And the only thing I know is that maybe the senior person and like we are the oversight committee but we have no legal authority right and we can we we can make a recommendation I guess we don't want to repoint reappoint so and so. Yes. If we if there's some kind of issue Yeah. And otherwise if they want to get reapp appointed it's going to happen

right. Yeah. I mean as long as there's no issues I somebody might quit midterm but just a year. I mean that's the puzzling thing though. We're we're listening to them one on one and trusting the information we're getting from them in that situation at reappoint time. we don't even end up talking to them and the judges. So, typically it's going to be somebody that works around them, whether it's the sheriff's department or whatever will give us some feedback. There you go. And I and I think we get back more than from just them, you know, because they they work for the public, they work for Manchester, the county, you know,

but it seems like there would be an individual gathering that information to provide to us and they're That's so puzzle. She said there could be, but they cannot have judiciary powers. And I I'm like y'all. I was I was Okay. They can't hold dual roles. No, they cannot be a judicial commissioner and be the supervisor of that office. Okay. Now, if we wanted to make somebody I mean, there could even be a part-time Dwight could apply to be administrative to go in such retiring. I would suggest train and so forth, but that creates a new payroll. That's something that creates a whole new position. We might want to talk to the sheriff that's his

chief deputy, whatever, somebody that's around them, you be willing to uh give us feedback, right? And yes, and we we got to have you have to have we have to have that feedback. Yeah. I mean, we have to because there's somebody else in that office that has know where they got the training. Well, that that's another point. Who's gone? They have to have 12 hours mandatory, right, training through JCAP, which is Judicial Commissioners Association of Tennessee. Well, we can make them uh certify that to us for getting reappointed every year.

Yes, that's a good idea. I I did check it's been several months ago with one of the judicial commissioners and he he sent me a copy. I wanted a copy to make sure everybody had had that training. It It's been I don't know. It may have been like back in December, but everybody had had their training for that year, but somewhere on somewhere that needs to be sent up to Heather's office where it can be kept in a file and be documented. Somebody somebody's got to keep somebody needs to make sure they have their training, right? And that needs to be pays their gives them their check.

It comes from Coffee County. Well, I mean, but somebody is somebody's got to be in authority that knows to pay them that to to show up. I think they they they make their schedule. One of the senior dis or senior judicial commissioners makes the schedule out and he I think they turn in their own time sheet and then they send it up to the mayor's office. Well, he obviously whoever the one is that he's got authority over somebody's in authority already. Sounds like there's one that acts kind of like he makes this he makes the schedule out. Yeah. And he sends up the time cards, but he's not a supervisor,

right? Well, he's he's something. He'd be somebody to tell us because we're not anything anyway. We can't don't know anything with unless somebody tells us. And I I I agree. I I was really hoping that we could get a supervisor over that department, but she says legally we cannot because the judiciary. Can we use a different term besides supervisor? We can use She said that we could use like administrative assistant, but they still can't be a judicial commissioner. They cannot have judiciary powers.

Now, that would create a whole position of somebody and and I don't think they need anybody sitting in there in that little office with them all the time. Like I said, that that could be a part-time position of somebody that comes in there and checks and make sure their warrants are done correctly, their bonds are done correctly, or at least reasonable. I mean, I don't know if we want to go into all that or not. Well, we got to have a connection with somebody in the know because we don't know anything. We don't have any visibility. Yes, you're right. So, we got to be somebody that can tell us what we need to know if we need to know something term, but a spokesperson.

Yeah. You know. Yeah, for that office. There's some way around that. Yeah, some way. Well, that's where we got back in the past about somebody being a supervisor. Pay them a little more and get them to turn in paperwork. That doesn't make them a and that's nothing but any more above them than the rest of them. And I think that's what we I think that's kind of what we have now. He does the schedule. That's what I'm saying. It's already apparent time cards and he gets paid a little more but he's not a supervisor and group leader. Call him a group leader. He doesn't supervise. I mean, as far as,

you know, he he's he's equal. He's on an equal level as they are leader, right? We're we're not asking for anything except for that person that provides us with the correct information. You got to do and I do think he he keeps up with the training. We would probably need to talk to him a little further and maybe even invite him to one of our meetings. He should give us a report, you know, possibly, you know, at times and we could use the term leaison. Call him a team leader. Whatever. Leaison probably wouldn't be a right term, you know, since they're all judicial, right?

That's where the sticky and tricky part comes in as it gets back. Maybe somebody at the sheriff's department could do the minimal stuff that we're asking for. And I and and I'll have to I would have to check with Jennifer another dude. Jennifer's not sticking around. She can get this started.

I feel like where it would be made equal that it shouldn't be just from the sheriff's department. It should be all departments that that way since they do warrants for Manchester, Oklahoma City, the county, and the public. You know, if we just use the sheriff's department, I I don't want it where somebody says, "Well, I don't want any favoritism." Does that make sense? Oh, yeah. That way, nobody can say there's any favoritism. Yeah. But it's just back down to how somebody's got to do something, right? And the officers are usually the one who sees their sees what kind of job they do, sees the warrants.

I was really hoping for a supervisor position could watch that office, but and and that was saying that's the way we used to do it. Well, you sound like you got a team leader right now. It sounds like somewhere somebody's doing the over the years that overseeing like I I mean it was un unbelievable to me that nowhere I could find the fouryear appointments and they may they may be they may have went all these years by that TCA code but all that says is you can appoint one up to four years and then it our county commission was supposed to set that that seems odd.

That is where you have a jury and you appoint a foreman. Yeah. got to be a leader in this. He's not really over the rest of the juries. He just kind of conducts a spokesperson for a spokesperson. And I don't I disagree with you. So, I don't know why it doesn't work. And and Heather said she was if y'all want to call her if y'all got some more suggestions. Ask her. Ask her if she's got a suggestion for term or spokesperson. One person needs to speak or form. I mean, yeah. And I I don't know if the that attorney would know that maybe.

Yeah. I I'll ask her. I got I got his number. Who can give us maybe or who can give the law enforcement committee to make sure maybe like yearly evaluation when they get ready to be reappointed or maybe just there's not any issues there. Each department should have an annual evaluation with their employees done by the director or whoever. But that's kind of like elected officials. There is nobody over them, right? But those officials should do a annual report, annual evaluation of their employees inside their Yeah, it's other department

and since they fall under to some extent under county guidelines, I don't know if our HR department can do that or not, but they're not up there either. I mean, so ideas, she just told us what we can't do. See, Heather. Yeah. Okay. her her she may have some more suggestions or she's got she's got her attorney and the whole bit. So she her only suggestion was we can't do that. Well, she she suggest maybe she tell us what we can do. If we can't do anything, I can't be a judicial reason for us being

if we had just administrative assistant. That would be a waste of money. Just part time. Now we see the red tape of I I thought we un I understood maybe some judge ought to be over all this. So why why won't they do it? They got staff. They don't want it. They don't want it. And I did ask about that. And I' I've went down that and she said, "Well, if you look at it like that, it's kind of a conflict. these judges are over the judicial commissioners who write warrants that come in front of the judges. Maybe we don't and that's kind of a another perspective to look at it, right?

Maybe we don't get but when you look at CAST and read it and if you look over SAS and read it, it it says that the judges are over it. Well, every other county the judges are over it. I just don't want to do it. and I sent them an email and they said they would discuss it but I I don't think they want that maybe responsibility because it is kind of want to spend money for a new complex either it it's just a it's a can that's been kicked down the road it's too easy and and it's sticky what it is we can we can come up with something

I just want to make sure that we follow the the legality. We need to get busy though. Foundation busy. We've been busy. Yeah, we need to meet the deadline. Yeah, we have. Okay. So, we have a recommendation to set the appointments annually. Yes. From September 1st. August. August 31st. In Do we need to say continue contingent upon approval of the legislative body? or just in that whole resolution. It just the whole resolution needs to go before the legislative before it is 31 before. Did I say October again? I don't know. I was talking.

Yeah. And then we need to have in there. What was it? Um yeah, for some reason it wasn't that many days in there, but there he is. 31. We need to make the appointments annually, right? Yes. We need to get that done. Is this something We'll figure something out. Is this something we got to do today? Well, I I think we need to do the I know we need to, but we don't Well, we sound like we're confused on We are because there there's not there's not an exact Yeah, there's apparently we can do that. Who can do the evaluation thing? Somebody needs to evaluate the rest of it.

We got no clue. There's nobody that's over. We can't be a supervisor. have a supervisor that a team leader or group leader or something like that. But that's what we need to find out this morning. We can establish that to get the timeline. But right now, I think we need to get that in writing somewhere the appointment time the resolution. Yeah. So resolution. That's what I said. Even if we don't get the Yes. figure out the rest of it. We need to do that. We all are, you know, we can work on trying to figure out what what we need to do to get evaluations or somebody that can

right do. So, we need to make the motion that we need to produce a resolution for judicial commissioners appointments come due in September. Yes. And that the term to be to start to begin in September that are September one annually through August 31st. Okay. I'll make that motion. Okay. And then I need a second. I did that earlier. Okay. Is everybody in? Everybody in favor say I. Okay. No objections. And that motion carries. And we will send that on to the legislative committee. And okay, let you all

we've got we got to produce it though before we send it. Okay. I mean, we It needs to be produced. I'll get that drawn. We look at it, approve it, send it to legislative, right? send it to legislative and have them convene on it and before it goes before the Yeah. Hope hopefully hopefully second commission before the second commission meeting that meets because it's going to take a while. Yeah. Because we got a lot of law to look at. We'll just have to keep working on this other and then like I said once that gets passed that needs to be added to the job description the appointment time. Yeah,

just the plain job description. It does need to be updated a little. You know, right now it's fine, but it it could be you you've read it. It could be and I'll send it to you all in email, but right now that appointment time, I had no idea that that I couldn't I couldn't find it in writing anyway, right? They've just been going by that. Well, it doesn't really matter whether it's in the past or not. We're going to do it, right? We need to start from the now. What you I don't like that it say we did it in the past and that's that's not in our problem. So, I did a lot of research, you know, been reading it to come up with the supervisor,

you know, job description that I wrote. So, um you you uh we can maybe take some of that information and merge it with the job description. We can probably put some of that in the job description for because I I notice some of the training and so forth wasn't in the regular job description. So that that might be what you come up with is really good to maybe merge some of that with a regular. We did have legislative basic March the 30th so it hadn't been long. All right. That was the first one we had in months. It's just it's just whatever there's business legislative and we'll have business. Well,

we get this done. get this drawn up and send it to send it to you all and then who is your chairman? Frank. Frank. Yeah. Well, I'll I'll send it to the whole committee. But and then y'all can come up with a meeting date and already have read it before the meeting date. Yes. Extreme things because we need to get that we need to get that put in writing somewhere, the appointment date. And and I think that'll help with the judicial commissioners to have that in writing. And like I said, there shouldn't be any. They have to be reappointed anyway. Yeah. We just don't have a time limit in writing anywhere.

I just let them know that we're concerned about, you know, and it goes both ways. They have a complaint, they can come to us, right? That's what that's what we're here to try to have. We're an oversight committee and Right. And they they might not feel like they know where to go. So we we'll define that. Okay. Anything else then on the judicial commissioners?

We're just confused now. Well, and and and I understand and and if you all need um the way Heather explained it to me, like I said, is just like that. And and I and I I get it. I mean, But well, ask her though what she suggests because we got a problem right now. Well, really, we probably need to call the attorney. Well, she'll do that. Yeah, she'll do that. Yeah. He Heather's talking to their CASS attorney. Yeah. And I can't remember his name. Went blank.

So, I'll I'll I'll call her again and see if there's any more anything else they can come up with because We have to have something to let us know. I mean, we need something reappoint for anybody to turn in anything. There there has to be there has to be some other way besides an administrative assistant that's not a judicial commissioner because I I just don't see creating that job and another that I just don't I don't feel like there's a need for that. No, I don't. Now the only feedback we have at this time that I know of

is somebody telling us there's a problem. Exactly. And and sometimes you can we need facts and an official some kind of official information. I feel like when when they get ready to reappoint besides so and so said or so and so I mean we we do have some factual information but I'll call her and see if there's anything else we can come up with because I've really wanted a supervisor in that office.

Yeah, we we had a problem solved that there couldn't be that legally there cannot be another judicial commissioner that they're all and then like I said that led me deeper to that because we were fixing to make a wrong turn. Yeah, probably we would have gotten by with it. Yeah, it it would have went it would have went it's happening in other counties. Yeah. Well, I'm sure I'm sure she'll agree that probably not supposed to. I don't know. I'm sure she'll agree that I'm just

that there's got to be somebody responsible in that in that office for getting in getting the time card together, the uh work scheduled out or whatever. and they and they have their one of their senior judicial commissioners now is who's schedule but he he doesn't have he's he's a judicial commissioner well you can't call him a supervisor just called him a senior judicial commissioner you know so that'll get around that I think well just adds a little bit yeah use your ballpoint pen there you call hey you you got to be very gota be hey number one hey you need to do something number one number two number three number four yeah like a badge number. Yeah, you ain't sure. Yeah. One and two. Yeah, there you go.

And since they're all equals, I don't know if Well, somebody's got to be responsible for getting the information to this to us to uses to Yeah. to the payroll department and whatever else. And there is and so there is somebody that turns in payroll and turns in and does the schedules, but that that's all they do. They're not a supervisor. They don't do any supervising. Well, maybe they need to put the responsibility somewhere else then to somebody that more in charge. But but there somebody's got we got to have a go between that can keep us posted and keep that in the Yeah. toward the route of a spokesman. Yeah. One spokesperson for them.

And that's that's where she said the administrative assistant. But that that would like I said that would create probably knows we're not going to hire another person to do that. I don't think we need to. No, I don't think I don't think that would just cost the county more money and create another job that that would be all they would do and they don't have that much. We don't need that, right? Put one of them in responsible for getting Yeah. But we just got to come up with the right legality route to do that. Y we all have the same objective. We'll we'll check a little further. We'll figure out what we need. We just know how who who's who put in the middle to get it to us. Yes, sir. Stand there.

Correct. I will go to you. I'm just messing with you. This is what I have. If you don't have if you all don't have anything else about the judicial commissioners, we we won't set a date, but we're going to have one soon. We're not wait three months, but we'll have one sooner on our set time for another law enforcement. Oh, yeah. We need to have one sooner than uh three months annually. Yeah. Yeah. We will have to we've got to produce this resol. We may have we may have to have a special call because of this. We will.

So, after I send this to legislative and we may even have a joint one with legislative. I don't know. Let me see what Oh, you don't want us to come up with a rough draft? Yes. Well, no. I'll come up with a Our committee will come up with a rough rough draft to send a legislative. Right. Right. But I feel like we need to have another law enforcement committee meeting. Well, we'll have to when we come up with that that we all look and make sure it's Yes. You know, you don't have to for me. You can send me an email. Well, I'll send you email. I'll feel back and feedback. Okay. We don't have to a meeting. What? I will have to run him down. He don't get emails, right?

Uh I'm not ready to I am too at the moment. I just need to give my email address to everybody. I'll bring it up here and let them pass it around tomorrow. So, I'm just going to leave that blank for set time and we'll see what happens from from here. And I need a motion to adjourn. I'll make Tim's made one over there. Yeah, Tim it. I'll second whatever 6:15.