Board of Mayor and Aldermen - Regular Meeting

the statute is

I talked to everybody. yesterday. This guy just make sure Sean told me he picked the car. So,

but the thing All right, at 6:30 we'll call this public hearing to order. And this is over annexation issue with on Verilla Road and Manchester Highway, Marson Highway. Um, and this is your chance to speak. Just so everyone understand the the board does not speak in this in this meeting here. We just hear from you guys. This is our chance to hear what you all have to say. This issue is on our agenda in the meeting that starts at 7 o'clock after after this uh hearing here. So any this is this is your time to speak and anyone who does if you'll sign the the list up there on the podium and tell us who you are. Nice shoes. [snorts]

All right. Good evening all. Hi, [snorts] I'm uh Bar Flynn. I'm a resident at 153 Stone Creek Boulevard, right off of Rebilla. Um I've been a resident there for a little over a year and a half. And so I'm not thoroughly familiar with how things are done here, but I have some questions which may seem simple and naive, but they're not clear. The answers are not clear to me. I notice on the notice of the meeting and request for annexation, it appears that there are seven tax ID numbers. Am I correct in that? And if I am, does that represent seven individual owners? And are those owners corporations? Are they individuals? Can that be answered?

It's one property owner, seven different parcels. Is that correct, Sean? Yes. Okay. And uh I'm assuming uh maybe you know the answer to this that he has a plan for those seven parcels and it's likely a residential plan. Is that correct? Yeah. No, we don't have any any plans uh as far as development that's not required to be submitted. The seven lots located up in the red there in that box, those are pretty much developed. My understanding is the big parcel there in purple that will most likely be developed in a residential form similar to the neighborhood that's already Okay. Is it are are you the development? No.

Okay. No. Is there a timeline on this when No, we don't have any time. We have to announce the property before the development can be submitted and plans and all that. So, okay. There's there's no known timeline at this point. Okay. uh is is and I don't know if you should answer this or not, but is there any uh intent on making an egress road or an access road through Stone Creek? To my knowledge, no. Again, we're not the development stage. That'll be reviewed when we get to that stage, but uh what the uh owner has said that that where the cold kind of ends there, that will not be going through the 55. Okay. Is my understanding on that. Okay.

All right. Well, thank you. Thank you. Um, I guess my last question would be, um, am I right to conclude that the details of this plan are not known really by anybody, that they have not been submitted in a way that they could be reviewed and explained to residents in any degree of detail? Is that a correct assumption? So, we're essentially here this evening just to meet the legal requirement or consider the legal necessity to annex the properties to the city of McMinnville so that they could get services from the city of Lminville. Is that correct? That's right.

And would those services impact our taxes in Stone Creek? Would our taxation be affected in any way by having a neighboring development? Would our house appraisal be affected in any way? I don't think it would be. I think if anything, it would decrease your property taxes. That would be nice. Okay. Okay. All right. Um, yes.

Is anyone here able or willing to volunteer any information that's not immediately evident on the request for annexation? Is there any further information that would be helpful for residents to know? Well, I guess I would like to know a little bit about the zoning and when we get that's probably not for tonight, but at some point we'll talk about zoning down the road, I suppose. Will there be another public hearing or an opportunity for the public to speak at another time? It'll be planning commission as it goes through the zoning process be similar to a reszoning. So, there'll be notification and public hearing that will planning [clears throat] commission in this board uh when we go to zone that property. Okay. Sir, what's your position?

I'm the community development director. Community development. Yes. And your responsibilities are I put the packet together, present here. I do all the planning on building codes, code enforcement. Okay. Okay. Yep. All right. We're good. Thank you. Thank you. Thank you.

Questions.

[snorts]

So, I'm Cheryl Hopkins. Uh, I've lived here four and a half years, moved here from Texas. Absolutely love it. And when my daughter moved to uh Murphy'sboro about 10 years ago, I was like, "Are you going to come back to Texas? Are you going to come back to Texas?" She's like, "No, probably not." But now that we we were coming up to see them all the time and we're like we fell in love with it. So we drove all around Murphy'sboro and God just kept bringing us back here and we love it here and now I see why she said she would never move back to Texas, but you know how Texans are. We love our Texas, but it does not compare to Tennessee and it's very beautiful here. So, one of our questions is that access road that well, not the access road, that road right there, you said you is probably going to go through to 55. So, you realize that all the high school and elementary school people are going to start cutting through our neighborhood to get to 55.

The developer said that it would not go. It would not. Oh, I'm sorry. I thought you said it would. No, the developer came to the zoning the most commission the planning commission meeting which I'm a part of and we asked that question specifically and he said no. Yeah, we do get the occasional wanderer that comes around and tries to find an outlet you know uh cuz we live in the on the culde-sac to the left. So you'll see them come come like oh oh well never mind just go back out. Um, and then the other thing is, well, is there any chance that any of this property become would become commercialized? That's what Rachel's question was about zoning. Yeah. Um,

that's what we don't want. I don't think

I think right now that what's on Highway 55 is technically already commercial. Is that true? Some of that area is already commercial, but that's all that I know at the moment. Okay. Um I guess that's the main things. And then you said our tax property tax could go down. I just want to tell y'all um I'm very glad to pay city taxes. If I lived one street over, I can see their street from my street. I wouldn't have to pay city taxes. But I'm very happy to I call it an investment into the city of McMinnville. And we're very proud to live here and to be part of this community. And um so we just want to make sure our property values don't go down even though they went up quite a bit this year and um not the property value of the taxes, but again, hey, it's okay. But um I guess that's the main thing is we just don't want people being able to go through the neighborhood to look to go to 55 and that it's not commercialized so that we're seeing buildings behind our homes. So that's the main thing for us. So thank you.

Thank you. Take this shot. Hello, I'm Jerry Basham. We live at 145 Garrison. Um I'm the one that does has been doing all the bush hoging the farm in that land the last approximately eight years. Uh, I'm a member of farmland trust, which means I don't like to see farmland busted up and stick bunch of little houses on it. Uh, same thing that we're concerned about is the property value going down. Street coming through. We got older people that walk their dogs. We got kids that are parents that are walking their kids and quiet neighborhood. [snorts] and everybody on the main drag through there will lose their privacy on their back of their house and and it won't bother me to have put it or blow the drags. So that's that's just my thoughts on it. [snorts]

Were you here at the other meeting? No, I didn't make that. I didn't know we could come to it. Okay. And plus I've got copy of the wetland that's um on one end of it which I tried to talk to the people that tends the wetlands maybe throw a kink in it you might say and there's a whole big strip of wetland on it. Bush hoging you going to have tractor and four-wheel drive. Uh we've had fertilizer truck get stuck and that's what we're faced with some of the land. Okay, that's all I got to say.

Thank you. Thank you. [snorts] [clears throat]

Thank you. Anyone else? [snorts] And just again so you know there this agenda is on our meeting tonight at that starts at 7 o'clock and we that's typically when we speak more and we'll have more questions ourselves and more dialogue between each other. So this is our chance to hear you and we appreciate you being here. There's nothing else [snorts] this hearing. Did you need to say something? Sean,

I just want to make sure perspective okay did get published in the paper that the public hearing was at 650. I [snorts] know we kind of opened that speak. I don't know if others are going to be rolling in in the next few minutes to speak at that 650 time. So the paper said it was a 650. We could just leave it open until Yeah. until the meeting just in case somebody show up. Thank you, Sean. There was a discrepancy between the meeting start time and what it said in the message body of the notification. So,

okay. Yeah. [snorts] [clears throat]

I will write I'll get my life to write my name on this. I can't release my hand anymore. Um I'm Don Hopkins again. 108 Garrison Drive is where we live. My question is I noticed on the sheet of paper it said we would take over the [snorts] maintenance of the streets and the painting of all that stuff the the the stripes of paint. If you go on Villa road count the county paints Villa road. It stops at the city limit. There is nothing painted all the way to in front of the high school. And my my thing is that I mean I don't know this is the right form or not, but that should be part of this street cleaning and taking care of the roads. Our neighborhood's kind of the roads are kind of janky, which I think is probably Wayman's fault to an extent. He put the neighborhood in, but I think maybe they should be looked at a little bit because there's some there's a hole in the road. There's places where the curbs are like [snorts] falling, but I just want to make sure that if you're promising these things to those people, the the newness that we get the same. Oh, by the way, it should be them also. So, that's all I wanted to say.

Thank you. Thank you.

[snorts]

small.

[snorts]

Yeah. First sheet show.

No, I don't have that. Exactly. is okay. So we had one Well, that's good. See this is that tiny tiny little bit of That's where the commercial is

there. So, it's really hard to Yeah, the second is going to change. There's like there's huge water. I don't know why from the

well uh at the planning commission meeting they brought up that might be so well it's strange that is within [snorts] portion like I did within my love caused so this is sad One of the comments from the meeting was add the list of concerns and comments from someone. There's different ways to put somebody in. That's part of it. I think there's seven there's seven tracks in there. There's six lights and then this is

several. So it's these little pieces of different

from here to here. This little tiny space is odd. This little space and whoever owns these, right? So basically those are six of the seven properties. These are six. And this is six. And then this is what

that's these two little pieces are part of the big one. That's right. So that's one big one. Oddly enough,

which is stone. Oh, I'm sorry. This is also on the city. None of these are I have to turn the light on. what he said.

I know that's just

[snorts]

It is 7 o'clock. We will call to order this regularly scheduled meeting of the McNibble City Board of Mayor and alderman. The first item on the agenda is roll call. Sally Bra present. Dunlap present. Steve Harvey here. Rachel Kirby here. Carrie Morton here. Carrie Young Bloodood here. Mayor Chastain present. Item two is the consent agenda that includes minutes from the January 13th regular session. I'll entertain a motion uh to approve the consent agenda as well as the minutes as read. Make a motion to approve. Motion by Miss Sally Brona, second by Miss Dietra Dunlap. All in favor?

I. Motion passes. Item three is recognition of visitors. If anyone in the audience wishes to address the board, please approach the podium and state your name for the record. [snorts] Hearing no comment. Item four is petitions. There are none. Item five is a discussion item uh about relocating responsibilities for the alcohol beverage board to the community development department. Um I just proposed [snorts] this. I think it kind of aligns with what community development does just in terms of other [cough] permitting processes along the lines of constructions, renovations, uh things with restaurants, inspections, um and stuff like that. So, this is something that um we've discussed with HR and I would just like the board to um consider I guess reappropriating those responsibilities [snorts] into um the community development department.

Nothing really changes. It just goes under that heading. Yeah. Just you still have a board. Beer board. Yeah. Yeah. the beer board will just confer with Shawn uh instead of through the recorder. So, he's basically just changing hands of the responsibilities, but nothing other than that changes at all. So, who's going to be recording the minutes? Sure.

Someone from community. Who will be responsible for recording minutes and agendas for the beer board? the agenda meetings. That's not the issue. We've kind of regrouped the department of the planning commission and historic and BDA is a minute wise. Um so we can keep with that setup and then we can handle the rest of it. But that' be just fine. John, we can't hear you. We can hear you.

I was saying that Andrea's been doing the the BZA minutes planning commission that type of stuff since Rebecca retired. So we can kind of continue along that train and have her do the minutes. will handle the applications, getting the agendas, all that type of stuff as far as a community development department. All right. Um, since this is not under item six or action items, can we do anything with that tonight? I wouldn't think. Okay. Yeah, we'll just have to put that on the agenda for the next meeting, [snorts] but I just did want to bring that up for everybody's consideration this evening. Does anybody else have any questions or comments?

Yes. So, who takes care of permitting that? Where does that go through? Well, it depends on what it's for. Like if it's construction permits, renovation permits. No, I know that. I'm talking alcohol. That goes through your board. Yeah. Okay. I know. Okay. So, you you sit in because you're the recorder through the meetings because I am on that board. That's why you sit in on that board then is is the recorder.

When I originally got it, the secretary did it under Miss Durham. When the secretary walked out, I got it. Miss Dur gave it to me cuz I was her account clerk. So, I took over it and did it because it was under the recorder at that time. So, this only changes doesn't change the recording job at all. It just changes where they go through to get the permitting and stuff. Okay. Clear my hand out. Somebody No, I I Does the permitting software, the new permitting software, would it be usable for this as well? I believe so. Is that right, Sean?

Can we use the new uh permitting software to process these permits as well? Yeah, we have that whole building. That would be that would help. Just stay up here. [laughter]

Yeah, I I think it cleans up the whole process. Honestly, there community development was already involved with um measuring the distances and providing that to the recorder. Then the recorder would get it on to the agenda and call the meetings etc. So, it's cleaning that up a little bit and that whole department will manage that process and as the recorder does with all the other meetings, they'll uh do the recording of the the minutes and the agendas. So, is beer permitting already an option within it or will you have to build it out? It's already built in. Okay. All that in there. [snorts]

And if we didn't change anything, it's quick easy. Okay. Uh item six is action.

All right. Can I add something to the discussion? Oh, yes. I'm sorry. Um, so I wanted to bring up um I would like to discuss voting to reaffirm or uphold resolution 2072 and I can read 2072 to you in a moment to move forward with the design of the new police station to be constructed from the ground up, meaning the location that was um decided in 2072. Uh the buildout on at 202 Bell Street. Um, [clears throat] [snorts] preliminary preliminary plans were drafted by architect Peter Mets and we need to confirm our intention either the new construction or the buildout, I'm sorry, the buildout of 202 or the new construction to allow him to continue to to draft the plans and get us to the point where the project could actually be bid out for actual costs. Um the cost of the services is included currently in the budget uh for 2025 2026. Um do you want me to read 2072 to you all?

Yeah, for the record. Okay. So, [cough and clears throat] sorry computer keeps stirring. [snorts]

Um, on February 26, 2019, um, the safety committee of the city of McMinnville approved the Old Morrison Road location for the site of the future Mcmminville Police Department building and the safety and the safety committee hereby recommends the old Morrison Road location for the site of the future McMinnville Police Department building. Um, therefore, it be resolved by the board of mayor and alderman that the city of McMinnville that the city of Mcmminville authorizes the selection of the old Morrison Road location for the site of the future Mcmminville Police Department. This resolution shall become effective um from the date of its adoption. What was the date on that?

The 29 February 26, 2019. So it just resolution number 2072 2072 it went through safety committee and that's it was approved by the mayor. Approved by who? The mayor. It's a resolution by the full board that the full board adopted in 2019. the safety committee's recommendation, I assume, is what the full board adopted. So, just to reiterate, that was a new buildout is what the intention was. New construction.

A new construction. I'm sorry, I'm using I'm interchanging these terms and I apologize. A new This one is approving a new construction. Then, of course, we talked about the buildout of 202 that was considered. I think we've been presented with Peter Mets's um cost estimates for both. I looked at those. I would like to move forward with the new construction, not the build out. I want to say it right. If that's the case, we would need to take a vote to reaffirm that tonight so we can move forward. Or I I think we should make a decision to resend it if that's not the way we want to go. But I think we need to do something to move forward on it. tonight.

I would like to. Can we even do that? I don't given lack of public notice and the fact that it's not time sensitive, I don't think we can vote on something like that without it being given due public notice. I don't think you would have to vote to continue with the current resolution as it is. I think you would only need to vote to rescend it. So if we wanted to move forward, we could just make that we could have a discussion and make that choice tonight. What the verbiage again? I mean the verbiage centers around the location. Does it

there's also a map included that shows the exact location of it in the resolution which is the build the new construction in the in the packet which I'm happy to Is that resolution specific to the location that's in in it? It is. So if we're considering a different location, does that mean we have to start all over with? Correct. Yes. you would need to resend that resend that well I don't have all that information right in front of me um if you want to put it on the agenda for next time at the very least review it

okay can I ask that that be put on the agenda for next time then put that under discussion items discussion discussion [snorts] you Uh yeah under action items [clears throat] mayor. Yes sir. Do I understand the item will be put on the agenda for the next meeting under discussion items? No. Not under discussion. We're going to put it under action. We put under discussion. We can't vote on it.

Okay. You're going to put it on action items. So, what are we voting on if we're going to rescend it or or reaffirm to either reaffirm the It's already there. So, I mean, can we why do we reaffirm it? We don't need to. We could just tonight have a discussion to say let's move forward with it or we could put it back on discussion for next time and then say move forward with it. However you want to do it. Well, I'm at a point where I need to tell the architect which way to go. He's gotten us all the information on both of them. And

the cost estimate on the build out in the building, existing building was was extremely vague. Then they just added on another million dollars or $2 million for contingencies. And the whole thing to me was pretty slanted. I felt like for the for the side of remodeling the existing building. And I'm not necessarily saying that's what I want to do, but I just felt like that. And also the point was made in the beginning when they drew up the plans that we need to adopt the plans that we have for the new construction to fit in the existing building. And to me that's totally wrong. Why would you do why don't you just adopt a plan? Because he said all the all the support poles and load bearing structures were in the way. And so why would you take the plan for the new structure and try to fit it into the footprint of the old of the existing building? That to me that makes no sense. But that's that's what we were presented with. So that that was my problem with it.

Yeah. He has submitted information back that to exactly to your point, you can't really do that. So he has a floor plan that shows what it would look like. Um, so I I'm happy to present that to y'all and I fully support moving forward one way or the other with the police department. I just want to make sure from a procedural and legal standpoint, we go about it the right way and open meetings. So, uh, yeah, we'll just put it under action items for the next session and go from there. Do you have the plans? Yeah, I I have conceptual plans. It's not the full set of plans. It's just a very broad idea of what it would look like, new construction and then the remodel.

So, but that's all we can get at this moment because we have to make a choice which way to go before we could get more specific plans, but we can't pay to get both of them done. So, we have to make a choice.

Yeah, we're kind of at that point where we've got to choose unless we want to pay double, which we could to get plans for both and bid them both out. uh concurrently. I I I don't want to do that. I don't know how you all feel. I think before we vote, we need all the information because like Steve said, you know, we went over there with Peter Mets. We went over there with other contractors that had, you know, varying viewpoints. So, I mean, I think we would have to review all of it to to make a

That's fine. I think we can put a decision on that one. I just want to see it move forward in the next committee to look at all of that. It already has. It's already been technically I mean, it's already the building though, not the plans. Trust the police department. Yeah. But this new stuff, the the new the new plans, you haven't showed the new plans of what what he's come up with. I haven't seen any of those. I don't think I've presented those yet. I can email them to you. She was saying she wondered if it went through committee. She was wanting to know, have the new plans went through safety committee?

No. No. That's what she's asking. Should we go through safety committee? It it shouldn't need to because there's already a resolution. That's why it hasn't cost. Um,

I agree with Cara that we need to we need to move forward in some way. Um, and also with Ry that we have to do it procedurally the correct way. Um, so I guess are we figuring that out right now? Let me confer with council and the recorder and Nolan over the next day or so to figure out whether or not that would need to go to committee first and if not we'll just put it on the agenda. So yeah, we'll do some research in that regard and get back with everybody as soon as possible. And then it'll either go for a safety committee meeting, the first meeting in January,

February, February, February, or it'll just come back to the full board. But yeah, one way or the other, we'll let everybody know by the end of the week. And Nolan will get those. Nolan, we you'll get those new plans to us. You said I'm sorry. You'll get the new plans to us. The new plans that you have? I can. Yep. And they're just floor plans. Uh very vague, but it'll it'll give you an idea.

All right. Anything else under discussion items? Item six is action items. Item 6A is resolution number 2026-07, resolution of the city of McMinnville to authorize and approve an exclusive listing with the shopping center group for the marketing of city-owned real estate property located at 109 Magnus Drive. This sets [clears throat] the date when the resolution becomes effective. Do I have a motion to approve? So move. Motion by Miss Carrie Morton. Second. Second by Miss Sally Brock.

Any questions or discussion? Um yeah, tell us a little more about this. Sure. Uh as everyone knows, the city owns commercial property at 109 [snorts] Magnus Drive, also known as Pace Setters, and has identified the need for professional brokerage services to ensure broad market exposure and competitive interest. After review and negotiation, staff recommends the Shopping Center Group LLC, uh, a commercial real estate brokerage firm with experience marketing similar properties. TSCG specializes in identifying high potential retail investment opportunities leveraging extensive market knowledge, connections and analytical expertise to ensure their clients achieve optimal return on their investments. So, um, we did a request for proposals to seek commercial brokers, didn't receive any and had to reach out and ended up going with this company here. So, [snorts] the on exhibit B, the the commission schedule. Yeah,

I'm a little I'm not quite I don't quite get all that be if I'm being honest.

Yeah. So, it's uh let's see here. I can pull it up on the screen. I think not easily. If you look at the last page, seven of seven in your packet, the top line which is highlighted, 4% of the sales price is charged by TSCG to the city if they go out and find a buyer and there's no agent for the buyer of the property. If there is an agent for the buyer of the property, we pay 7% total.

I get the four and then whoever comes in is the the remainder of the three.

He explained it a little different, but that's Yeah, he said it would not be [snorts] more than seven. He thought it would probably be more like six and a half, but he said they go with seven to just cover. So, um, and then the 3% of sales price, um, I guess is when the cooperating agent is involved. I I don't really know about that that one right there. Um, but no fees are due until we close. So, the rest of those items on that list don't apply to us. They're related to ground leasing. um expansion, etc., etc.

It's a little different than what we're used to residential real estate commissions where you're basically paying the same amount where they're same person listed sells it as where they're co-op and you're paying the same thing. But this is if if if they sell it themselves, then we're only paying like 4% instead of That's right.

Any other questions? Hearing none will call for the vote. Sally Brock, yes. Dra Dunlap, hi. Steve Harvey, yes. Rachel Kirby, yes. Carrie Morton, yes. Carrie Young Bloodood, yes. Mayor Chastain, I. Motion passes. Item 6B is resolution number 2026-11, a resolution of the city of McMinnville to annex certain property upon the written consent of owners and to incorporate the same within the boundaries of the city limits and to set a date when the resolution becomes effective. Is there a motion to approve? So move. Motion by Mr. Steve Harvey. Second.

Second by Miss Carrie Morton. Questions or discussion? So, um, there's six lots on Manchester Highway that are part of this, right? Yeah. Yeah. They're all [clears throat] little small lots and there's a big parcel that's 65 67 acres there. And neither of those include the existing subdivisions. They're already in the city, right? They're already in the city. Yeah. Okay.

Yeah. So we're already maintaining Villa Road down by that point because we addressed that when we did that uh that original property that's subdivided now. Police and fire are responding down there. So um this is just doing it and makes sense to annex it as we're providing those services now in that area. So, so one developers bought all the lots on the that are on Marshian Highway and they're trying to they're want to take the whole thing into the city and those along the highway already developed. The big one um at this point uh based on discussion with the the owner is is just going to be an extension of a Stone Creek development. So, it'd be residential. So, as far as the access road, there would be

there would be no routes but in um offer villa when the subdivision process comes through. And I believe Mark, if I'm thinking correct, you're going to kind of loop off that turning point there where he is now. It's back to where it bel. So, I know some some of the concern was that going through the highway and then people cutting through there. There's been no uh contingent to that occurring where they don't. But they would have more protection even from the city than they would if they were in the county. Doesn't that seem to resonate? What protection from what? From an access road that goes all the way through.

Well, the two things I hear the most concerned about are zoning and an access road cutting all the way through. And tell me if I'm wrong, but it seems like they could still do any of that if it stayed if if it wasn't annexed. I mean, yeah, that's right. Maybe even more likely to be able maybe less hoops to jump through to do that if it's taken into the city, then there will be less of a chance of of those things happening. I feel like so from a a subdivision standpoint, it would come to us regardless because we have the the we have a regional planning commission. Yeah.

And so that subdivision process would still come through as for approval. Um but yeah, I mean it could be subdivided at the R1 uh lot requirement applied to that. So it' be essentially the same if it's in or out. It could be developed in the same manner. So So zoning would ultimately follow on us. Yes. Yes. This the county does not have any zoning. So it would be whatever the county allow would be. Is it currently R1? No, we will we will um go through the process and zone it. Now typically that's [clears throat] what follows when we do that because it's in that planning region and that's the proposed development. Um so we'll go through the process saying heard to zone that much like we do a reszoning request. So there'll be additional public here and these neighbors will get notified on that.

So her question is the county doesn't zone at all right now is what you're saying. Like it has no zone. It has no right. So when we take it over, it will fall under R. Okay. It's going to be R1. Is that what we're saying? It will definitely be R1. Everything inside the purple,

the purple will be R1. The small lots along Highway 55 uh may go commercial just because they're along the highway there. Those are already developed. So it's not that a big shopping center or something that nature is really going to come in on the likelihood. um those may go uh commercial. Once we start that process, we'll determine what's going to be best for those laws. But the big purple is at this point to come in. Quite a big stretch of the purple on the highway as well.

That's a possibility. I'm not a big fan of split zoning on a lot because that's all one single parcel. You start getting into tricky messes if you start trying to zone a portion of it, one zone, and then a portion of another zone. So for that I think it makes sense for all that to come in long unless he wanted to subdivide that portion off and look at that. Wait to where that you're talking about. She's talking about that right there. So that's going to stay R1 and won't become a commercial. At this point everything be R1. Yeah. And for it to change it would have to come back before the board

if it got old. Yeah. I'd have to go through that process and come back. Yep. What um is the process of who would make the decision about whether or not there could be an access road from road to road a cut through that will come through looking at the subdivision. So that will go through the planning commission. So the planning commission decides but that's also going to have to be looked at by T do DOT as well because if that access road is going to go to T dot and they would have to sign off on that as well. What would the I mean based on your prior experience, what would be the likelihood that TE Dodd would not allow that

that area? I don't know if it was a bypass, I say they absolutely ain't going to allow it, but Highway 55, I I don't know. Like I said, I don't think there's any intention on that. Um I know it just worries me.

T dot put up the the board and throw it and figure out what they're going to approve. And I know we're all here with the best intention for everyone, but for it to to land in we don't think there's an any intention of that. Um, we can look in that and a lot of that could be covered through the subdivision regulations because we say that was going to be the best access points and make sure that they're adequate for fire and that type of stuff. Now, depending upon the number of lots, there might have to be two access points just to meet for fire. Um, but we can look at that and like I said, that could be just a loop off for a villa and then the other ones. So there it could be handled and we can look at that during the subdivision process and if you guys would like I can keep you informed as that goes on.

Absolutely. I used to live in an area that was a cut through road and um I would consider it be a great concern. Yeah. And when it goes to planning commission, if we could get some kind of reminder and notice because a lot of times I don't know what's happened until after it's over. Yeah, I let you. Our decision to annex it doesn't help or hurt at the I mean that doesn't help that issue at the moment. Right. I just I just while we're talking about it, want to ask the questions while it's while we're in the middle of it. If anything, I think it helps if if you're going to have to go one way or the other. I mean, yeah, I agree.

I just want to make sure that when that does come up, I would know where to where to be for that conversation. Yep. I can let you. Any further questions? Hearing I will call for the vote. Sally Barack, yes. Diet Dunlap, I. Steve Harvey, yes. Rachel Kirby, yes. Carrie Morton, yes. Carrie Young Bloodood, yes. Mayor Chest Day,

I motion passes. Item 6 C is resolution number 2026-12, a resolution of the city McMinnville to offer a discounted rate of 25% to government employees as shown in the attachments of the resolution uh and to set the date for the resolution to become effective. [snorts] 25% discount on what? At the Miller. I need an update. I think Terry Bell was here for a reason. Yeah. Let the record reflect that that is for access to the Milner Center. Uh and to set the date when the resolution becomes effective. Is there a motion to approve? So, I'll make a motion to approve.

Um motion by Miss Carrie Morton, a second by Miss Dietra Dunlap. Any questions or discussion? Can we give it to policemen and teachers? Well, city city city employees already get it. Get it. But yeah, if they're sheriff's deputies, um I think Justin has some really good updates to provide if I may. between the when we met last of the committee meeting and now uh I'm excited about it.

Yes. Thank you. So my original intent was to offer this to local government county basically. Um you know as as the mayor said we we as city employees we get access to the facility the miler center and to the pool. Um, it's a great amenity for us uh to be able to use that. We have a lot that we offer. Um, it was not planned that Mr. Bale was here, [laughter] but he's here. So, um, but my goal was to, um, speak to you all about offering a discount to county employees. I've been approached over the years uh, by EMS, Sheriff's Department, those folks about using our facility. Um, and so when we had our committee meeting, I was very broad in saying I wanted to offer it to government entities. And after we've had that committee meeting and bringing it forward tonight, I wanted I I wanted to make it I wanted to narrow that down even more to just local government, county government, um, and the board of education. And with that said, um I put together some points here of let me take one and pass it around of uh this proposal and and the reason behind it. Um and put some key points on that. Uh for one, uh I feel like it would strengthen our city and county partnerships. You know, we work closely with county employees uh daily, weekly, annually uh with public safety, emergency response, community services. Two, this is going to generate revenues. That's the big thing of the reason I wanted to offer it was memberships and revenues. That was that was the whole intention of my uh committee meeting. Um it aligns with what we have as as our city employee wellness practices. Um, we

offer this to both to all of our full-time employees, but even our part-time employees are able to use our facility at no cost [snorts] uh for the city. Um, this supports work workforce wellness. You know, that's a big part of what we do. You know, regular physical activity improves our attendance, morale, productivity. Um, this would be another benefit to the county. Um, this discount would apply to annual memberships only. And when I first started this, I was looking at monthly, sixmonth, and annual. But annually, if we offer it annually, we're talking one time a year. This is not putting more of a workload [snorts] on my full-time front desk staff of every month we're renewing something. It's a one time a year thing. uh but offer that discount to the county employees full-time and part-time 25% for both the Milner's membership and separately to the Gilly Pool. Um those are not combined passes. Uh so they would get 25% off with the Milner Center or if they decided to go buy a Gilly Pool pass, they can get the 25% off there. Um again, it's just a one-time verification. Uh reduce work uh front desk workload. Um, I just feel like it's a um it would be a great benefit for the county. I had came to the board back in 2021 and we had talked about doing a a tier approach for some folks, but um I really again just felt strongly that I wanted to work with them and again that's the approach that I've had with or I've been approached from some of those individuals uh within the county. So, um, memberships, annual memberships only, 25% discount. Um, yeah. And I I just think it would be, um, a great service.

Yeah. So, and then again, it it just encompasses county employees and then school system. That is correct. Yes, sir. Okay. Yeah, that's in the county. Yeah. That would be an exposure of 1,500 employees roughly program. I spoke to Justin Cotton uh on the on the phone and that's about 1500 employees uh full-time part-time employees. They have to pay the annual, right? It would it would be an annual membership only. Okay. Yes. That includes themselves and their family. It'd be interesting to see who that brings in.

It would. And I mean, we have we have some folks that are already there that are using our facility. Um and uh but but it will uh I I think again we offer so much you know you're there. We offer so much with classes and with pickle ball and basketball and all these things and uh we have a great weight room, new equipment. I want to showcase that people know we're there. I just want to get them in the door. I think it's a great idea. Thank you. There's some really great stuff going on. I mean it's just doing so much. Any other questions or comments? Hearing none, we'll call for the vote. Sally Brock,

yes. Peter Dunlap, hi. Steve Harvey, yes. Rachel Kirby, yes. Carrie Morton, yes. Carrie Young Bloodood, yes. Merchain,

I. Motion passes. Item seven is recognition of employees and departmental reports. If anything's got anyone has anything for the board, come on up. I'll talk. That's good. I'd like [clears throat] to recognize the public works staff for working Friday night, Saturday, all day Saturday, all day Sunday and into Monday morning, salting roads, plowing roads. Even when T dot stopped here in Warren County, Newville public works kept going. We slung probably about 100 tons of salt on all our local roads here and state roads. I'd also like to thank a lot of people sitting behind me, the directors. I'm pretty green still when it comes to public works and I got a lot of good support and help from them. Marty gave me radios to help us, you know, keep in communication throughout the night. Ricky and his staff gave us a dump truck to use. We put a plow in it so we could have three plows going. Jordan and Nolan were essential to getting what we were doing out there. So, just want to recognize everybody in my staff. I appreciate it.

Thank you. Thank you. You did a great job. and Mayor Bell, your people as well. I know especially at the hospital, we had help from EMS, the rescue squad, the sheriff's department, and stuff like that. So, thank you to the county as well and helping with the weather. Thank y'all. Let's see. Thank y'all for doing this for always. It means a lot.

I'm giving a little bit of a different report tonight. I got so much to pass around here. So, I wanted to give you guys a summary of what we've got going on with the Milner. Um, I gave you guys a two-page front and back. Um, essentially what this is, and it's really a thanks to my staff, uh, Katie Smart, Renee Alvarez, Michael Venius, Terry Beard, Don Hitchcock. Um, they do so much as far as the programming, the facility, the management of it. Um, we have these are just some numbers I wanted to share with you guys. You know, I'd like to use three-year examples here, but just for the Milner Center alone, we're trending upward. You know, our highest usage is this year uh out of three years. We're up 14%. Uh, GillyPool trends, you know, those are pretty consistent. You can see that they stay steady. um our daily pass trends. We have a lot of people just buying daily memberships. They just walk in the door. Hey, I've never been here. I want to I want to see this place. And they pay for the day. Um our our you know our annual membership six month and uh if you move to the back page, close the back page. Uh our senior memberships, family memberships, youth memberships, those things are staying consistent. You know, our seniors, they're dependable. We've got them there. They're consistent. They're always there. Um, our group fitness participation, you know, our highest attendance classes, we've got an average of 25 participants in Power Pump. We offer 30 classes a week, up to six days a week. Um, we always talk athletics. Our participation is up 5% between basketball, soccer, and and baseball. We have 2,278 kids, you know, participants playing in our in

our leagues. Um, I wanted to brag on Rene's homeschool PE program. You know, it is it's blew up uh from 2022 to 2025. You know, he's averaging 24 up to 24 kids per per class. Um it's it's amazing to hear those kids in there playing uh during the middle of the day when we typically wouldn't have those folks in there, [snorts] you know, because everyone else is in school. Uh Katie's done a great job with our wellness program. This year we went from 82 uh employees to 118 that did weighins. So we're we're engaging more of our employees. We're seeing more people participating in that program, which is huge for us. So, I really just wanted to to show you guys these numbers. Again, staff's doing a great job and really this was about them. So,

and that power pump class is at 7 in the morning and that's how many people come. [laughter] Yeah, it is. Thank y'all.

Mr. Mine, do you have anything? I do not. Mr. heard them. No. All right. Nothing else for the board. We'll stand a journ. Thank you all.