Golf Commission - Regular Meeting

All right, this is 4:30 golf commission meeting order. Uh just let the record show that the meeting is being videotaped for the cities. Uh you look at uh first item on the agenda is approve the minutes from the August 25th meeting. There any changes? Is there modifications? I think a motion to approve the minutes as written. Second. All in favor say I. I opposed.

Any updates from the city? He's going to be writing us a letter and I'll present it. Thanks. Uh, new business. Dan, your updates.

Um, just a couple things. I actually got a few volunteers for tournament handicap committee. So we will start meeting pretty soon to review the entire tournament schedule um handicap system uh handicap allowances for the tournament and creating a system of checks and balances for people posting scores and posting scores correctly education um penalties to uh people that don't post correctly or post late or don't post at all kind but it's good other people. So happy about that. Uh the other thing

could we have names or Yeah. Jeff and Judy Walker and then Wendy Bernard. Actually got two women that volunteer. So two men. So that's not saying I don't add anybody else if if someone I feel is confident pops up, but just kind of to do that. So, but yeah, we'll start meeting pretty soon and review everything and talk talk about fairness and participation and stuff like that. So, uh the other thing I'm going with Amy's help, uh Amy's created a great application and flyer for the Columbus Day form through all of our publishing knowledge that I don't have.

Um Darren and I have talked a little bit about changing a few things going into this year. Um Darren's on board. Few things that I want to do are uh running 9:00 a.m. shot hunt on Monday on the back nine only. Monday's Monday's t- sheet has always been very light anyways. Um but this would leave the front n open all day.

Okay. So if people want to play nine holes or 18 holes a little later they get around on Monday. Um this would keep everybody there for the shoot out eliminate like a 2 hour 2 and 1 half hour delay for the first group's finishing waiting for the shoot out. and I always need to block the front nine to protect for the chew out anyways. Um, so I think that will work out pretty good. Um, the other thing to kind not require people to take golf carts, but to also include an optional $50 additional fee to ride all three days. So that's a discount um to try to get more people to ride, kind of get this thing moving along. As those of you that have played in team events, they tend to be fairly slow. um to try to keep people moving a little bit more. Uh and the last thing I want to do and borrow this too is rather than do I'll still have a deadline date for registration, but we're immediately going to go into a first come first serve situation for registration because I only want flights of eight because flights of six is a mess. It really is. Um that said, I will if I have one women's flight, I will do six or eight in that because I can do that easy with one. But when I have multiple flights of men, I don't have eights, those six, those flights of six are unbalanced. I always get complaints why I got to play mine twice and Jeff doesn't need to lay mine twice. Um, so I'm going to with Amy's help on the entry form, it's going to say entry is going to open on September 20th at 9:00 a.m. first eight people are in and it's a wait list. Next eight people are in wait list and fill in that way. That way when I get to the deadline date, they know and I'm going to educate this week as we go forward before it comes out. That way before we get going and say all right if I have 1 to 17 that on the deadline date I would put out that same email and need seven to one to 17 to fill otherwise they will

know at that point that they are not playing whether shorts is a flight but eight eight flight 18 flights are perfect

they really are but I would you know for the women if I get if I get a woman's flight six works great um anything works great so if I did get more Then one 51 I would want eight as well each of those sixes. I guess I could do 265 but yeah just to keep things constant. So there's no balance there. Um so I I bring that up here just in case you guys hear anything. Um but I will spend the next few email about tonight with those three new things without the membership form and then we'll start firing. Elwood cancelled their Columbus state tournament. I know there's already three teams coming over from so bunch of those guys too.

That's about it for me. Any questions today? Yeah, I'm curious how we doing. We're about 25 28 members. I was off. I didn't have a chance to count up applications, but um I know there's another three senior adults joining because Jim Sweeney joined. He said he's dragging along three guys. So probably get to 50. Be close. Yeah. By any means going to replace the people that help me join next year. I mean we lose some people. Yeah. Any other questions? Bill, your update?

Uh we were able to demo a piece of equipment for fairway aation. I don't know if you saw us out there, but solid tation. We don't pull the plugs. We just make holes. Obviously, our fairways need it right now. Um, so we went out and did like 75% of the bad spots on fairways overseated as well. Um, we just need come down here. Um, we have not fertilized our fairways since the end of June because doesn't rain and we're on irrigation. So, as soon as that happens, those two things happen, we can go out and fertilize that seed that we put down. Um, and hopefully before the winter, we can see some growth. Um, so that's the fairway update. Um, I'm waiting on one more quote from distributors on equipment for that lease to own package we talked about. Um, it's not hot to try. We just want to get the numbers so we can talk about it. It's not like we need the metal now. Um, but we can demo a lot of that stuff now

and then have it rolling in the spring and hopefully go out with it if we choose. So, um, continuing to update some staff people. Um, we're part- timerrs, train them up now, have them ready for next year. Um, but other than that, the hall has changed since last meeting. Any questions? Question. No, I like to be here and ask you questions. Um, the drone, is that up and running? It is not up and running. Okay.

But we have to do some hard stuff on the phone. We looked at it this morning. I've got a drone guy coming Wednesday who's going to make it really simple for me to understand. Okay. Cuz there's a lot of options involved and there's flight regulations and stuff. Okay. Schools and colleges and traffic patterns and this. So stuff that I thought was just going to fire away. I'm like, "Okay, we'll pump the brakes." Yeah. I've been looking for it. at what time of the day would

we're going to try to run our staff in the morning when they first come down and it's the equivalent of like a sheep dog. You're just corraling them back to the big body of water down there. Um and then if it works and gets dialed in, then we can implement some staff in the afternoons. Whoever's around or available, quick job, jump in a cart, drone them away, your shift is over. So we'll say so no drone. Sounds good. Yeah, we're trying not to get in trouble for change. Thanks. That's it. Any other questions?

All right. So, the next item on the agenda is the um proposed building plan. I don't know if you want to speak to this, Julie. Do you want [Music] Thank you for um taking a look at this. This is something that I know a lot of people have talked about. Council Mler to my attention really rolling on this. I heard there were some questions on um you know this is something that we normally do. What's normally involved in the stage? What's the construction process normally look like for the city? Um where's the money come from? All that type of stuff.

Um we're just all other questions. Um the state's procurement guide that we have to follow that the inspector general's office issues to us says that before we look at any construction project we do have to undertake a feasibility study like this. Okay.

Um that's required by law because the various procurement laws that the state has have different uh dollar thresholds that say if the project is over this much then we have to follow this process but if it's under this much then there's this process and so on from there. Um, so while the engineers are estimating right now $6 million to build a building, that doesn't mean that once we actually sit down and look at it, we actually know based off of environmental concerns because of how close it is to the reservoir or ledge concerns or things like that. It's nearly $12 million. That break is it's there's a 100,000 100,000 500,000 million 5 million 10 million the different breaks in the various processes that we have to go. we're probably looking at that five or 10 million dollar one and there's a lot of different changes when you hit to those benchmarks. Um but that's why the state requires at le strong strongly advises is if you don't do a feasibility study before and then you found out that you start your project and it comes in and you're over that threshold you have to stop and rebid everything back out from the start. So rather than start a project, finish it, keep it after going and then go back out. That's why they suggest that while the law doesn't specifically require it, but strongly suggest that it's something that we follow. Um the funding source of this is something that can be mixed. We did get that clarification from the city solicitor's office. It could be from the enterprise. It could be from the city's general funding. Um because there is a full city benefit to this in the long run because the city's adopted a meals tax. So if we have a restaurant in there, the city does collect some revenue from it. Uh so as a result of that, that is something that we could do some type of cost sharing measure. what uh something that we'll have to do in the long term is a if this goes through and we get the feasibility study says this is doable this is what it is and we decide to move forward at that point we have to figure out what's the cost sharing measures um for that if there is a cost sharing measure is it fully by the city is it by the golf course and we split it at some type of degree in between um but that's

the different legal aspects to it that are there um the way the state building processes normally work is a feasibility study like this will normally take 90 days to 6 months. Um I think there's a timeline list in that that's a little shorter. Uh but the state guidelines always add a couple months to it because it's government. Um and that's how it works too. Um after we get the feasibility study, it's up to our timeline as to whether or not we choose to move forward or not. This is not binding us to move forward. It's gathering all the data so that we can make an informed decision as to whether or not we should move forward or not. um nothing up to this stage up actually nothing up to three steps after that is where the binding stuff comes into play. Uh the next step after that is to I guess basically review work with the engineers who did the feasibility design to figure out is there some type a feasibility study if we can get a conceptual design. If we get the conceptual design that's what we use to go out to page for the design of the project and by law we have to go out for bids separate for design then we have to go out for the feasibility study then we have to go out for the construction. It can't all be one umbrella.

Okay.

Um which is fun. Um, a design bid is a 30-day advertisement minimum. Uh, plus you're probably looking at another six month, 6 to 8month design, come back with the engineered drawings. The reason why the state splits those up is that way the uh, companies that then go in and bid on construction know exactly what they're constructing. So, they give us a more accurate number in the bids. That could be anywhere. I mean, the advertising for that is a 30-day advertisement for the bids for those. It's about a 30-day review. Every time we go out to bid, you review all the proposals that come in and determine who gets awarded the bid. Um, and then when you're dealing with a price proposal that's at this high, you're doing it through an RFP process, which means you're not just looking at the dollar amount, but you're looking at how they're planning on executing the plan. Uh and that's in terms of how they want to lay out the building, where they plan on getting their financing from, what their um plans are in terms of interruption uh mitigation, in terms of how do we deal with if we close where the pro shop is now, how do we find a temp pro shop and things like that. All of those come into play in that RFP. So that's a 60 to 90day review of those that come in and then it's a 1 to twoyear construction project. Uh so this could be anywhere from two to three and a half year project in the end. Um once we decide to move forward um and again we're probably 6 months out before any deciding factor has to be made on whether or not we're going to do this or not. Um this is just is this even doable for us right now? And if it is doable, what is doable? Because we could throw in everything but the kitchen sink and then it makes it not doable. But then you take back a couple cabinets and that's what makes it doable. So that's that's what this would tell us right there too. So that's the process wise um with it. Um and I'm happy to answer any questions that uh are on the technical side of things. I know councelor Matthew did have some uh other items that you

wanted to bring forward but I just if there's any technical questions before that I'm happy to answer those too. Who does the feasibility study and how much energy cost? So the feasibility study proposal we have that's like what 38 which was actually they came up to 55 and they they knocked it down to 38 because when it's 34

yeah they kept um they you know they understand the fact that we're in municipal golf course and we're not a private country club. Um but if I can just I just back up a little bit and get a little history. I met with the mayor a few months ago and um this is something that I've just I've been passionate about because the golf course is such a wonderful asset to the city and I've gone up to the restaurant and it's it's it's I love you know it's just not accessible. It's you know right now that it there's no use to putting any more money into that building and the big um the big thing about that was I heard for years that it was historic building and that's why many years ago I talked to some people that that's why they wouldn't let them do anything which was is that was the first step. that's not the case is to you know find that out for sure which I did um when I met with the mayor he gave me permission to seek out um some information and I did research which is how I came up with um architects it's you know doing golf course restaurants and golf course and function halls a very specific area of expertise and to find out that they were in Harvard in Fort Smith New Hampshire was was great. Um they were wonderful at you know communicating with me. Um the first thing I did is I I invited them out for a site visit and we met in the we had a great meeting in the maintenance shed with um two of the architects, the mayor um counselor and commission member Journal Owitz and myself and and Bill was there and um we just kind of you know went through and and originally I'm going to be honest my my thought was across street from the animal hospital because the city has that land but it's just not conducive to the parking and keeping everything together holding room etc. And it was them that said, you know, you have you have a great resource up there with that building, the view. You've got to just capture that view and keep what you can um and have everything together. So, um after we met, they went on their own walk through and um councelor Journal was up there booking a tea time. So, he met them up there. He went upstairs. They went upstairs to the deck and everything. They understood the inside

of the building with the chimney, how it's it's it's just there's just nothing that, you know, you could do. Um, you know, and then they came back with us to, you know, a whole new pro shop because a pro shop is small. Um, designing a building that would for the future allows storage of golf carts because and eventually you're going to be looking at electric so it could include charging. Um, and just taking advantage of that whole upper parking lot area and how they they could envision um different um different drawings and options. So, um, from there they created this this plan and sent it out. Um, and then, uh, at that point, uh, Dan joined us and we met with them in here. We did a brief, um, uh, virtual meeting with them just for any questions that we had. Um, I approved it before they had the wrong square footage of the restaurant, which was a big like they had with 10,000 square feet over of our current restaurant. So, we did some changes. Um we had a nice meeting and then the next step was of course they understood that we had to bring it um to the commission. What the um what the proposal would have is it would have at least four options of design. Um I had gone out to Harvard crossing on my own and did a tour there and how they redid that over. Having a function facility is it it increases the cost of such a project but it's a huge huge draw especially if you want to you know you want your tournaments you want to keep your tournaments there um I mean it's no secret you've lost some tournaments you know um it's really hard with the mandate the mandated u money they have to spend um you know even the fact that the gardener police went outside of Gardner I mean these are all concerning things because again the golf course has more members than it ever did It's it's doing very well and this is just not for the golfers. This is for the public. You know, this is this is a public um facility. So, um you know, with that

being said, that's when you received all the the same packet. There has been no changes to that. And I gave you the information cuz I wanted to clear from about the historic part of it in case anybody asked. Um, and since then I've done more research and, um, you know, I think it was Dan who asked at our last meeting, um, you know, what are the municipal golf courses in Massachusetts? This architect firm has not done another municipal golf course. Um, and they did, we would go out and visit, um, we talked about having a core uh, team people. Um but you know I there's um George Wright in Dorchester there's Brainree Newton Brookline and I had a great conversation with um in there's Ganon Municipal Golf Course in Lynn and I just happened to pick up the phone call the restaurant today and I got the restaurant manager answered and she was she was fabulous and she invited uh people down. She's been running it for 13 years. She just signed another 5-year extension. She said, "You do need a function room to survive." And that's a hard part because I would love to see a proposal with just a restaurant in a new pro shop because once you get beyond 99 in a in a um restaurant, then you're looking at sprinkler systems and that's what really increases your whole cost. Same thing with accessibility. You got to be very careful about you know, you know, elevators and whatnot. You have to look at where you need to cut corners to financially but still have the things you need. Um, so the restaurant vendor's name is Kim Diamond and she explained to me they have she runs the restaurant function hall. They bid out separately the bar and then they have a board that oversees the golf course and it's all the city built the restaurant but it's it's it's quite old, she said. Um, and then each of the individual v vendors, you know, paid the city for their year. um they just paid and she said, you know, don't quote her, but it was about $483,000 at the city of Lang between the

restaurant um the bar and and the golf running the golf golf course um for the elite. Um so there are a lot of different formats out there how different um cities and and towns do it. Um you know, we have a golf commission. Um I think personally that you know the city um should have a major role in the building of it but if the golf commission wants say I think you have to have you know some ownership and that's something that's years down the road um or a couple years. They estimated an 18 to 24month building pro process with the pro shop running out of a trailer or temporary for at least one full season. um when we met with them and um so they know that they're we're waiting on on permission to move forward and um and also um you know part of the team um the planning team would include besides Bill Dan the mayor myself um councelor Dalawitz uh the city auditor the city purchasing director and your chair okay so that everybody's well represented um you know uh the golf course is under my subcommittee as the welfare committee um of the city council um in an a golfer who has a business background um was suggested as Mark Manga to be part of that as well to have an outside um uh uh view and in opinion. So that's really where we're at. Um, you know, I just I I feel, you know, I I have nothing to gain in this, but I feel very strongly that the city course is a great asset. And at this point, we really, let's face it, we don't we don't have a much of a restaurant and we're not going to be able to, you know, facilitate it the way it is. and um you know but working with other people like hardwork and how they designed things and how they did their restaurant and getting different ideas um I I I think it's very uh worth

looking into and unfortunately it does cost to make a get a proposal but um it is a lot of work as well and u we will have an assigned architect team which was um I believe on page 15 of the packet you have 13 to 15 is actually the the whole um substance of what they're going to be doing for And um and as I said in my original cover list I gave to you, their outside cost for an overall project is about 2% of what the overall cost is. Um and they do offer a lot of other services such as what work landscape design, interior design, things to that u major. So it's um it's it's not just a proposal from this company but they actually it's you know they can help us from step A to step Z you know whatever we need through this process and to tailor everything as to what's affordable for the city. So thank you.

So now out of the four options they're going to give us options with different size

different sizes and everything. Yeah. And they they first mentioned like a Lshape and when we first met with them um this was my experience in personally building up a house. I gave them a spreadsheet of list of wants and needs. There are certain things we have to have you know but there are certain things. We have if we had all you know a huge budget. Wouldn't it be great to have an outside eating area? You know you know stuff like that you know we you know we really like but this is what we basically need. We need you know and I went to Harbor. You got to have a bar. Everybody wants a bar. You got to have, you know, Hershey shake bar. The one thing Hardwork found is when they did this, you need the bar close to the kitchen. They did it too far away. Just certain things to make it they need a um secure delivery area,

you know, that they people could fob in and it's separate from the rest of the restaurant and people delivering off hours. Um it would, you know, a staff entrance think, you know, um lot of storage and then we talked about like, you know, um golf carts and accessibility and stuff like that. Okay. Did we talk about locker rooms? There was no discussion on locker rooms. I I felt that when we had the initial there was people felt there really wasn't a need, but if there is that, you know, I mean that's something that could be asked. I I I don't know if it was but said there's not a lot a lot of them don't use lockers. You're looking at the one female. Yeah.

And I think we know the most showers out there. Um It's more cold storage really is what it is. But did does Stefano do crossing? No, no, no, no. They did um they uh there's a list here. They did the shot. Um in this they did Shaver Hill. They did.

They did a shot at um I you know and the team were you know is going to go and visit some of these courses. It's great to talk to people in need. It's great to talk to people and get ideas what would you have done differently? you know what what do you really like about it? Uh because and we also have to bring this down to the scale that we want which is not as large as you would at some of these um country clubs. They did conquer the uh they did say we should go up to Marramac. They did Marramac in New Hampshire. They said that would really give us a great idea. But the back of the packet is a list of all different types of references. I mean

um I mean they they've done elaborate things for some of these places. you know, they've done they've designed, you know, their their members area to go out to an outside pool area. I mean, they could I mean, you know, I personally would love to see an outside kitchen. Um, in Lynn, they have a snack shack, but like, you know, so people are coming around. So, you know, it's just it's convenient. And I think it's a nodic the way they did it. You drive up with your car, they have an outside kitchen, and then if like even if the restaurant's closed, they have a whole like they have a vending area so people can, you know, do things. So, um, I think it's it's really, you know, sometimes the best thing to going out and stealing little ideas from from everybody who's been there, not reinventing the wheel.

So, I mean, I thank you for doing that work. It's it's great. Um, I I that's it's a big number. I mean, how do we propose to pay for it? So whether it's 6 million or 10 million or $500, like how are we going to pay that note back and what does that look like?

Uh so that's part of what this feasibility study would tell us is I guess what the bottom line number is in the end because just because we're guessing at 6 million right now doesn't mean it might not come in at 12, which we probably wouldn't look at. Um that's but how we would look at doing it is um when I talked about figuring out what the cost sharing mechanism would be is it fully born on the city's general fund is it split between the enterprise and the general fund is it something like that that's that's what we would have to look at through this process of the feasibility study and send that back. So that's why I said this feasibility setting just presents all the different options to us and then when it's done we have to sit back down and see is this actually something we want to do slash can we actually afford to do it and this if we can afford to do it this is how we move forward with it

and the goal is not to have the entire the burden on the enterprise account I mean let's say if it was a 20-year note all right for 6 million and over 20 years the commission has to pay back 1.2 two, you know. Oh, no. Would that be am I right? No, that would be 20%. Yeah. Yeah. 1.2. I mean, you have to I mean, it's not paying it all in one year over a period of 20 years. I mean, that's, you know, that's something that you you would have to look at. Um, but I mean, that's I mean, is 1.2 feasible for the golf commission over 20 years? Yeah. Looking at your enterprise account, it is. So, um, that's said that's something we have to look at once we get the final

once we get the final numbers and and do the split. That's really not something we can fully answer. And also too, keep you saying 20% on the golf commission. Who makes that decision on the city council? It would have to go through the city council and everything. And um, you know, and it's it's just like, you know, everything else. Then if the city picks up 100%. You know, then the city does the leases, the city determines the rate for all the, you know, the vendors and everything. And then, but that get that doesn't give the golf commission any say and that part of it as well. So, you know,

and that's because the laws around. Yeah. basically how it works. But we know what a I mean there's a rough number that would you can figure on for 6 million, right? What that monthly payment would be. So we can is there like a really ballpark? Like I mean even if we're just I did request that from um Hilltop Securities, who's our city's bonding agency. They send back a list saying like this is what your anticipated payments would look like. I have yet to get that there because the woman we normally deal with, Megan, is on vacation. But she should be back Tuesday from tomorrow. Um, so we should be able to get that at that point. But that's just I'm guessing $6 million, right?

Yeah. And if there should be I mean some plan, right, to how we're going to pay that back, right? Before we go forward, there should be like how much do we think we're going to charge for rents? how much we think these things are all going to come up to by the um by the guesses and then if it goes up or down from there, okay, we can increase this or decrease that. Um that's certainly something I'd be interested in. Yeah. So like Hardware's a nice facility. It's a ninth hole course, so they don't have some of the issues that we have when people actually making the turn from the ninth hole to 10th hole, especially groups of ladies. We all need to use the bathroom and

and that and that's one of the things that was put as as a need is to have restaurant facilities right when you turn around on the bottom floor of that was one of our our required events that we put in. So um but at Hardware they make most of their money off the function hall. So that's up to you know the vendor they make you know besides tournaments they have a lot of functions there. Um, do you know who did the hardwood the building? I mean, I know this company is really highend here. Well, Parker was already built. They just renovated the it was it was not it's not a brand new building. It's it was old. It was the old um Dun Roman

golf course. And so the gentleman who who um he's he's going into older golf course, he just he just he didn't he because it was going to become a solo field. Um and he just he just renovated the inside. Um, I'm not sure who their AR if the architect who was, but I mean it was more of an interior design. It's different than building from scratch, right? You know, that's there's a, you know, and I mean, they went out, she said to save money, they went to auctions to get new restaurant equipment. Um, they were, you know, and so they had to work with the building. They really had, but they just interior designed like their their function hall and stuff. They put in a lot of booths, um, a lot of high tops. Um, and they have, which you don't need, they have a huge outside porch,

right? That probably it can sit a lot. Um, and stuff. So, it's it's it's actually it's it's quite large, but um uh but no, I don't interior design. Okay. And there um was this the only company that uh does would do it?

You could probably find other companies. I'm going to this company because they're the only ones I could find. They have golf course experience. I think the needs are different than an architect that, you know, builds houses or commercial build other commercial buildings because I think the needs are very specific for a golf course forest and they have they have a amazing um resume and history of places that they've done. So they they know they know it. They know what they're doing.

I'm not trying to speak for Ann. I know she's, you know, aiming at that $34,000 numbers. Are there other options out there that cost half that to get the same amount, same information? We're required to get three quotes for anything between $10,000 and $50,000. So, this would be Sorry, one of the three. Yeah, this is the lowest. That was the lowest. Yeah. mainly because of the discount they gave us from the initial

I notic that they have a retainer fee of $5,000. Um so is is that included? That's included. So it's not 386, it's 33. Well, it's a well is part of the is part of the 38. Isn't that correct? Yeah, it's part correct. But that's what the city would have to if approved, that's what they would pay first is the $5,000 fee. And are they helping with what the staffing needs are going to be or and who's in charge of that and who is going to staffing?

So if you're going to run an operation with a full restaurant and facilities, there's going to be some staff required there, right? And who's responsible for that stuff? What does that structure look like? they help with that or what does that look like? So, we build the thing, it's good. Now, we got to run it. What does that look like? It's going to be on a lease. It would be up to the restaurant vendor. Yeah. For staffing as you would any other because because the city can't city wouldn't the restaurant something that's least and Lynn, one of the members of the board has the liquor license under his name. It's not on the I I did ask that. that was who who had the liquor license, right?

Um but she the woman who I spoke to, I mean it's she runs the restaurant. It's her staff and her Yeah. But the city owns all the equipment in the restaurant, the tables and everything as part of the to maintain um everything as you know it was founded that way. I mean my history I mean years ago I I'm going to date myself. I I waitressed up the golf course in 9394 and then other vendors came in and you had an issue with people just you know taking equipment and you know all this and I also did um ask at Harbor Crossing about and she said that um you know it it's different with a municipality. You could also make sure, you know, a member of your board can go in and inspect it every 3 months and make sure everything's being run, never mind your board health, you know, so that everything's being maintained.

So nothing in this that what they propose has any structure of what you'll need, what the costs will be ongoing for well this is for the building. This is to propose a building. This is not to run the facility. It's for the building. Okay. Maintenance on the building.

Um really the whole operation like so we're at the Hopefully, whoever we choose to to bid on what it is right now, right? Hopefully they do a good job and can on it, right? Like there's nothing there that, you know, it's not like a city position at all. It's like an event coordinator or anything. It's just all open to hopefully somebody bids on wants to pay whatever we're going to charge for rent and they can then figure out how to staff it and do all of that

operation. Yeah. I think I brought this up in meeting that we had is my concern. I know we've lost these terms unpaid for the offer. I didn't see that in there. Well, the issue is about having somebody who has restaurant experience on the team is that um it would eliminate that person from any interaction or proposal to the restaurant which is something we we already discussed. Um so because it's you know you are

so like you know my brother being that we had is that you know across these events you know this is a change in direction all of a sudden there's nothing nothing promised coming back. um we you know what our prices need to look like going forward to pay this note may keep these people away if we need to then charge $150 a head $125 a head for for a charity alter this is garner unfort you know I don't know if we get any back it's just my concern you know because we you know we've gone since As you guys know, the enterprise performance is is healthy right now. Um, it's just it's tough.

Yeah. And it's it's a big business. That's a that's a big undertaking for for anybody, right? There there's and it's only specific for people who can probably manage it. And you have to hope they want to and hope that they have the ability. Well, I mean, that would be their incentive. they would have to go out and market this thing to try to bring you know they can go and get tournaments too and bring them in here you know so you know they they're looking to basically you know hold over have the tournaments stay there you know serve them the food

well that would be that would be like that's what most of these places do that they tournaments do have to have their meals there which you know you have nothing to offer them really at this point. Um, but you also have to you have to realize that um, you know, I'm not a golfer, but those of you that play in tournaments, I see what people pay for tournaments and you can't get pay many golf tournaments less than $125 per person these days, you know, and some of them are a lot higher than that. I mean, I see what Haywood's charging for their upcoming tournament. Um, and and and you know, and they're Yeah. And those are all fundraisers. Um, and that's with the huge amount of sponsorship too that they get to to offset some of their costs. Um, but I guess I'll I'll go back to, you know, my whole thing is um, unfortunately you have you have to pay money to find something out, but if not, you have nothing. You know, you're going to get to a point you have nothing to offer people and that's going that that's going to continue to affect your membership, too.

And those tournaments we lost are because we were trying to charge people more money, right? charging an extra $20 the police tournament the whole family those tournaments left for $15 a person food. Um,

you know, I I love the idea. I think it would be great. I think it would be an asset. I think it's awesome. I just think there has to be the there's a lot of logistics that go into this and cityrun things can be difficult. There there's a whole extra layer of things and it's um again it's that's a big business. This is not somebody coming in and grilling hot dogs and hamburgers. You're talking about somebody who can come in and do full restaurant things. It has to be good. And we're at the we're screwed, for lack of a better term, if they don't do a good job. And if nobody wants that space, we you're left holding the bag. And um that those are my main concerns is the logistics of it. How who's going to run it, how we pay for it. Um those are the those are the biggest things.

Yeah. And I think those are valid intents too 100%. That's that's why when I was saying I like this isn't saying we're moving forward with this. This isn't saying that this is just to see is it just because it comes back, you know, we'll take a look at it. We may have to even go on a smaller scale. We could just say no and just say let's keep what we have, right? But we won't know the difference until we

Right. But I think you know going forward though at some point we're going to need something because that building is not going to last. I mean we we all so does the feasibility study include u a discussion in the end in terms of return of investment tangible intangible benefits is that including the feasibility study I have to take a look I don't remember off the top of my head but that I mean honestly the way I look at it is they draft the report and then part of that $5,000 retainer is them coming back out and explaining it to us and going over what they found at the end that's where those discussions happen on what is the really potential for an ROI at that point because if we need to know if they give us five options say

and we need to say say on our end it's really six options because it's those fives or nothing and nothing is an option to just stay with what we have we need to be able to have the information make them informed and part of that is is there an ROI and what does that ROI look like and that's how we come up with those conversations through those conversations once the draft written on like these are the four or five options that you have before you and these are how you should evaluate those. So like I think it's a great concept. I love the concept but

on page 14 um I'm just I'm not going to read them all to you. Um uh they will um project uh calculate next phase requirements relating to headcounts for 3,5 and 10ear forecast. Document equipment usage, power, ventilation, storage, and other requirements. Prepare a program summary report including statement of requirements, project schedule, uh block stack diagrams, develop a spreadsheet, summarize program requirements, qualifi qualifications for staff, specialized furniture, equipment, and critical use of the space. And then in the master planning um they do go over um ma management maintenance and serviceability and they do a lot they're going to do advanced data collection they said in order to be able to prepare the report defined because specifically to gardener sustainability designs um and long range planning vision. So that's all part of this.

So that's your ROI. That's your discussion. Not to say that there isn't a return just that's the discussion about it.

So what's the bill? You want to go move forward get feibility study? I think you know it's can be money well spent because then we know where we stand right I would propose and I know Mr. brother would be interested. He's one member of this committee that's actually in private sector business and in the process of actually developing a project somewhat similar to what we're doing and has a lot of experience in that area. I would actually suggest that he be part of this part of this project.

The only concern would be then um Jeff would not be able to because it'd be an over meeting law violation. you could only have two members of the golf commission on the board. So that's something or or dur so you'd have to discuss that with them because that was a question. So you Yeah, it would be an open law violation. So you could have more than two members involved commission on the planning team, but it's up to the commission to decide which two.

Yes, it's up to you to decide what you want to do. and I'm happy to just provide auxiliary support and whatever I whatever I can do to help it. Um, yeah. I'd like to see before I I made a decision, I'd like to see how we'd like to pay it back like just even in just broad strokes, how like what is this? What is the how are we going to what's what are we going to charge for rent if it is a $6 million project? And what part of that I mean just some something broad. I know it's not specific. I know that it can change. I know that there are things that can be different, but I'd still like to understand if we're $35,000 is not nothing and it's taxpayer dollars. And I think we should be cognizant of that. And just saying, well, we'll get this and spend it. Okay, just to find out, okay, it is $6 million. We can do this, this, and this. Now, we're going to decide how we're going to pay it back. That doesn't make sense to me. I'd like to I don't know. Um, I'm not certainly not qualified to to discuss how we're supposed to be, what the city can pay back or what they what they, you know, whether won't um I don't know what happens ongoing if we what if we don't get somebody who wants to pay that rent up there. Where where are where do we land if that happens? There's just a lot of whatifs um that I don't understand. and to just spend the money without get even having any idea of how it's going to look doesn't make sense to me as we sit here right now if we get the numbers back from your person next Tuesday and there's some sort of plan and we know hey the city will kick in but we didn't pay this thing if if we can't and it what happens if it just sits there um that's that's what I'd like to see personally again I'd like to see the project's done I'd like to see somebody in there it would be awesome I'd love to see it Um, I think it'll be valuable and I'd love to to go patronize the restaurant. I'd love to be up there. I'd

love to have our our banquets there and do things there. Um, but just something broad where hey, this is what we can is going to sit there if we don't. Those that's what I'd like to see personally. Well, I think it's like what you saying too. This is going to be open to the public. So, we're going to have to find somebody else. understand and to market it to the general public to get the people there to pay for it to pay the rent. That's the way it's done. It's a specific skill set that people and if and if they're not already running restaurant

um so it's a specific skill. It's not it's not an easy thing to get somebody to say, "Hey, I'm going to serve 200 people for the banquetss." Like there it's not Uh there are there are companies out there that actually you know well what we said you know a restaurant from you know from a golf course. Mhm.

Um you know big companies like America or something like that. They do have a they do have a group. So we're looking at something like that probably coming in not some local person because that local person is not going to last. I can tell you that right now. They probably got the skill set either. Right. Yeah, those are those are those are my concerns there.

Um, and I I don't want the the mayor on the spot, but just my intent is for the golf commission's financial responsibility other than the feasibility study, which needs to come from you, um, is to be as as minimal as possible. There's nothing that wants to be done to to handicap or to, you know, stop the running of the golf course. So I mean just like the police the elementary school or anything like that if it was my say I would look like city doing 100%.

But you have to you know you have to have the feasibility but you should have some especially if you want you know if if if you really want to be involved and you want to you know work with the person to set you know terment conditions and stuff like that. So, um, so I just want to, you know, just assure you that there's no intent to bankrupt the the enterprise account for this for this, um, process. No, cuz cuz you're going to get other concerns too from golfers going to say, you're going to spend this much money on a restaurant. Why don't you put that money into the golf course instead, right? You're going to get that.

I know you're tough year rate withstanding. Our golf course right now outshines our facilities in our golf course outshines the local golf courses in their facilities. You drop a $6 million building on that property that's going to outshine the golf course and people say, "Well, you know, you could have put a million dollars into irrigation, could put a million dollars into drainage, um overseeing, you know, all the stuff that Bill knows all about, but there's always going to be that other thing that we could have done." 100% make an investment, right? And it doesn't mean those still things still can't be done.

You just have to come up with your own capital improvement plan and how you're going to start chipping away at things. Yeah, we kind of talked about that moving forward. Are we thinking that this restaurant will run 12 months a year? I would hope so. I mean, I would I mean I know the city needs another restaurant. I mean, I would assume that somebody's going to operate it. I would assume that there's a liquor the available. I called a couple some just closed January and February. They they close they close two months of the year but also I mean you know this got to be to their choice that would be what they have to be able to you know the other thing is Christmas parties there aren't a lot of places we are going to have things but

while we have traditionally got a one-year lease for the restaurant by state law we can do up to three years if the council approves that we can do up to 5 years and that doesn't have to be a guaranteed 5 years it can be five it can be a one-year contract with the option of renewing up to five years without additional going up to date. Um, so there are things like that that we can do in the RFP process to get people in who want to do the restaurant. Um, be it, you know, full 12 month or 10 month or whatever that is. Put that into that package and then throw that in there and be like, man, just if we have you go a full 12 months, we'll give you a little extra time, but it doesn't fully restrict the city on what we can do with the commission on what the commission can do. If we do a we'll give you a one-year contract with renewal options of a year up to a certain amount of time before we have to go back up to date. And we do that with a lot of we do that with the trash contract. It's a 5year contract. That's technically a one-year contract with up to five. Any other questions? You ready to move forward proposal? for a motion. If you're ready, I make a motion that we move forward on phase building. Have a second. I said I'd like to see something broad strokes of how we're going to pay it back before I I vote yes on this personally.

All right. If you don't have a second, we'll just table it and ask me. I'll get that information and I'll try to get you that information. Great. Hopefully we can make it happen. That's what I'd like to. It's not a no for I just like some more information before we make that decision. Thank you. Thank you. Thanks, guys. [Music] All right. So, there's no correspondence. Uh, commission member comments. Mike, you get anything?

Yeah, I'd like to thank the mayor and Judy for putting this together and the work that's been done. I think it's great. I think doing something is certainly warranted, needed. I think that it makes a ton of sense in in a million ways. Um just have to connect a few more dots for you to be comfortable. Thank them for all the work they did with with that and get anything.

Oh yeah.

All right. So financials. So the first one is is the um the end of the fiscal year 25. So we ended up million352 that includes $16,000 worth of investment earnings. Um expenses which also included the new truck was at $921,000 plus the 240 for the indirect cost. So gave us total expenses of 1,161 which is going to leave us um a surplus of $191,000. I will probably get certified probably I think we usually get that report back sometime in November get certified by the platform. The uh the next set is the current year. Um probably through I think the revenue is probably a couple weeks off. Um, I read the bottom. I think he ran it on the 12th and I had everything in by then. So,

okay. Bummer. Doesn't include last week. Does not 44. Yeah, it probably doesn't because because you're looking at memberships. Memberships is only 2,200. Sandy 28 another 40 grand. That's way we were open every day. That's right.

Yeah. Man, well, it's been nice. There's places. So, anyways, uh so revenue is at 304,000. Probably got another 60 70,000 probably the last two weeks. Uh total expenses right now are at uh 234,000. So, right now we have a surplus surplus of roughly around 70,000. Any questions on financials to approve the financial?

All in favor say I. Anybody next meeting? Let's see. about the 20th of October. That okay with everybody. Do we want to push the to move this thing? I'm not trying to hold the project up if that's what we're talking about. I mean, if we can have the answers 13. So, unless we did it, you know, a little more.

I mean, it's still a couple weeks. Three years. We've waited 100 years. I need a motion to adjurnn. Make a motion to adjourn. Second to say I Thank you.