Library Board of Trustees - Regular Meeting

like to welcome everyone to the August meeting for the board of trustees of the Liberty Lake Library. I'll start by taking a role of everyone's attendance. Anna, are you here? Here. Okay. Okay, I think I heard that. Yes, I know Jen's here. I see Barb. Michael, are you online? You got online. Hey, you're looking good today. I like that. Now I'm here. So, and Jany's here, so I think we're all good to go. Um, there was uh a uh some amendments to the minutes that I don't know if the people online have they had a chance to review those amendments.

So, I think Michael hasn't. I just barely forwarded them out. Okay. So, I just barely sent them to his email. Have you guys had a chance to review those amendments to the minute minutes? Michael, I'm looking at that email from J. Okay. Got it. I'll give you a few minutes to

Michael, when you're done, would you mind u making a motion if you're okay with those amendments? Yeah. Motion to approve those changes. Second. Second. Okay. All those in favor say I. I. Okay. It passes. Minutes are approved. Um are there any uh amendments, additions, changes to the agenda? I don't have anything. Okay. All right. Motion to approve the agenda, please. Okay. Second.

Okay. All those in favor of approving the agenda. I I We're all good. Um and now we are on to citizen comments. I don't see anyone in the chambers. Um Jenny, do we have anybody online? [Music] No, I don't have anyone online. We'll have an opportunity at the end of the meeting also for citizen. So if anyone joins us. Thank you. There we go. All right. So, now we are on to uh into the our agenda and today we have uh Lisa Key here will give us our uh a overview of the capital facilities plan.

Welcome Lisa.

Thank you. Thank you board members. Um for those of you online, I think Jandy has already forwarded the capital facilities plan. There's two pieces to this. We have the project descriptions and we have the spreadsheets because they don't mesh very well together um in this format and I do like to do the large format for the spreadsheets so you can actually read them. Um so we're starting early with our six-year capital facilities plan. We are required every year to adopt a six-year capital facilities plan typically. I know you're all very engaged, so I know that you probably already know this, so forgive me if uh if I'm giving you um uh a simply simplified primer on this, but we do this every year. Typically, we start the process in September, and it follows the same kind of timeline as the adoption of the budget. the capital facilities plan gets adopted as a six-year capital facilities plan. The projects that are in the current budget year, so for for this year, the 2026 uh uh projects, the final ones that are included in this will also be included in the 2026 budget. So, they actually do get funded um if they're in the final. So, um we're starting early this year because for a couple reasons. number one because we want to get some citizen input. Um, as I was saying before the meeting started, this is kind of a funny year because on the tail end of this, um, we will be really getting the results of our parks plan, the master facilities plan, um, communication network analysis, uh, sidewalk master plan, pavement master plan, all of which are going to then feed into, um, a 20-year capital

facilities plan for the for the And so um which is part of the comprehensive plan. Um so outy years a little fuzzier and you're going to see on some of these where we have highlighted things that may change um particularly as it relates to the uh uh city city uh parks and public facilities plan which I think is one that you in particular will be interested in. So our game plan for this we want we're taking this to all the commissions because you are people that are already very engaged and knowledgeable about what's goes on the city. So our first question is to try and engage all of you. Now the city council has not seen this yet. We will be doing our first workshop with uh city council on September second. I was hoping to get some input from the commissions before that. And um I did want to point out to you that um in terms of the the one that I think you're most interested in, which is the second spreadsheet, uh the parks and public facilities plan that right now we are showing um we're we showed the new city the new city hall based upon our uh conceptual level cost estimates um at Legacy Church 4D. We also are showing asset management for the library building because we have to obviously that's an asset that we have to keep taking care of the HBAC and the roof and the things that we have to maintain a building. Um but we do have um a new library community center um reflected as PF 20 review last estimates based on option two of the options that they've seen. We know

they're just conceptual level cost estimates but for purposes of discussion they are in out years. We don't know if those will actually get budgeted or not, but that would based upon what we've seen thus far in the um public engagement. It seems like hands down that is the preferred option. So, it only makes sense for staff to be the one that the community seems to be leaning towards. And again, that this is without the benefit of necessarily having weigh in on this yet. So, we're sharing all this with you. Um couple things that so again the the CFP was based on the adopted 2025 1030 CFP with changes that we had adopted in the um uh the transportation improvement plan which we also have to adopt every year in June. So we update the transportation piece. So that's usually usually very late for this. But then as I said, we've got all this all this input throughout the year on what's kind of the shifting um the shifting timeline, shifting conditions for roads, this the the all the discussion related to facilities. And one of the things that we do to put this together is literally all of the directors are involved in providing input into compiling this list and what they need and etc. So this has not yet been vetted even from a financial standpoint that that comes later. The first cut is just what do we need and can and what's the timing of it while trying to balance what staff is capable of managing in a given year. So you you'll see that the like the costs are kind of balanced across years. We have some spikes because we have some bigger projects,

but for the most part, we're trying to kind of balance those out. So, that's kind of the basis for what this is. It's a we're still in the midst of the saus sausage making. Don't take this as anything other than a very preliminary working draft that we thought we could push out to the community to get input. And we wanted to share this with you also because if you see what it takes to do a six-year plan, I'm sure you can imagine how much bigger of an effort it's going to be to do the 20-year capital facilities plan for the competency. And our hope is that each of the commissions will um consider um somebody on the commission to represent you on a working group to um develop that 20-year capital facilities plan. And so that is my my ask of you today is I just wanted to present this to you. I don't expect you to comment on them. I literally wrapped this up this morning in terms of this first preliminary draft. So, it's hot off the presses. Um, if you have comments, if you have things that you'd like to to see addressed in this, I would encourage you to um maybe even at your next meeting have a conversation about it as as a board and see what what things that you might like to see and make those comments to me or as citizens just make the comment as individual citizens. Love to have that happen. But again, my hope is that you as a as a board will also consider uh nominating a person from library board of trustees to sit on our 20-year capital facility. I don't have the data yet and that's going to be happening probably much later in the fall as we start to see the results of all these plans and can start putting things together. But um again it's so it's not too early to ask you to think

about who on your on your board would be a good representative for that. Do you guys have any questions for me? Michael have any questions? What are the time requirements just for any of us who decides to go like when and kind of when when the meetings happen? And I know you you don't have the final schedule yet, but just kind of a general idea for for the for this group.

The for the 20-year capital facilities plan, it would probably I would see us having four or five meetings over the course of several months. They won't be super long meetings, but um trying to kind of put it together, get feedback, etc. Um I I and I think that one of the things that we're hoping is that this was something that was proposed to create a commission earlier. So I think it's absolutely appropriate to have a work group for our our 20-year faculty tremendous part of the problem. Again, one of the things that we're tasked with is early and continuous public participation. So and we take that very seriously. So um so that is an opportunity for us maybe to look at this as proof of concept for future capital facility plans. And so that's just the that's just the thought process. So um again I don't need an answer today but I wanted to at least have the opportunity to ask the question and I will encourage you all to take a look at this and again as individual citizens or as a board I'd love to get your feedback on it.

Hannah, do you have any questions? No questions here. Okay, Jen, thank you. I have Oh, yes, please. Can I ask first of all, could you explain what the red and the and yellow highlights mean?

So, the red the red because we base this on the the 2025 to 2030 capital facilities plan that was adopted and then changes were made in transportation um based upon the um based upon the transportation improvements program that we have to adopt in June. So, anything that's different from those are in red. One of the things that we do each year is we look at the um we look at uh construction cost indices and we also look at it's a different it's a producer price index that BLS puts out for um machinery equipment for the equipment. And the we this year we we we looked at we looked at a 15-year, a 10 year, and a six-year. And we decided that the 10ear was the appropriate one for construction cost index based on Mortonson's uh construction cost index for uh western cities. Um the the equipment one we used a six-year because again we thought that was the most conservative based upon and and because I think that that's probably an area where we anticipate the most volatility over the next couple years.

Yeah. And and the yellow highlight means the yellow highlight is just um is a cautionary note that it may change. I wanted to, you know, so so these are very preliminary numbers and um for for the um capital facilities in particular, I wanted to highlight those things that um really were dependent upon the outcome of the the facilities master plan. So um we tried to use the best numbers that we had um and uh but I mean so that's so that is great. Thank you. Sure.

Thank you Lisa. And if you find any typos I know that all my typos. Thank you. That's a lot of typing.

All right. Thank you. All right. Now we are on to um reports and Mark is not here. Um uh friends um I will just give a quick update. The friends had their foray. Huge success. Huge success. Very well attended. Um, uh, it was probably, I'll put it right out there, one or two of all the of the seven or eight that we've had so far in terms of attendance and quality and all that kind of stuff. It was very, very well done and it was a excellent, probably our best monetary um, return on that that fundraiser that we've had so far. So, lots of fun, lots of work, but um very very well attended and um lots of people say lot of people um chipped in to make it happen. We appreciate that a lot. So, that's my report. Um unless anybody has any questions about what's going on with the friends, they're now they're just getting ready for Oh, I I will say this. They're getting ready now for um upcoming fall book sale and we are considering uh not considering we have agreed to a new fundraiser uh that will occur hopefully in January. We have to work it out with on our new restaurant at Trail Head. um uh a family fun a a family fun trivia tournament that people will enter uh and um be fun food and laughter.

Okay. So, um Jandy, you're

so um it's been a while since I've seen everyone um I guess here in Chambers. Um it's been a pretty busy summer at the library as far as summer reading goes and that sort of thing. Um we've had lots of kids sign up for um summer reading locks. We've had a lot of people sign up for library cards in general. Um we've been giving out a ton of those. Um as far as programming goes, we had Touch a Truck last month, July 18th at Orchard Park. Um, as you guys know, that's my baby, my favorite activity to put on during the summer. We had about 3,000 people attend throughout the course of the morning, so about a thousand more than years previous. Um, so that was really great. We had more trucks than we've ever had also. Um, and the police were able to bring out their SWAT vehicle,

which was really fun for people to see. Um, and the fire truck got called on a couple calls and so they were back and forth, back and forth, which was kind of fun, um, for the kids to see it, you know, pull out with its sirens on and then come back and that sort of thing. Um, as far as the library project goes, as you guys know, we presented to the council um in mid July, and we've been doing some planned um public engagement to get feedback on which of the options that our community members seem to prefer. Um, we've posted things for option one, two, and three. Option one is a standalone library. Option two is a library with a large community flex space and then option three is a library with a smaller community flex space. Um we've done some public engagement at um barefoot in the park and then we had our open house last Thursday evening at the library. Um, our last public engagement will be at the farmers market on August 23rd and then we're planning to bring a report back to council um early September with the results um on what the community is saying. Um, I guess I should add in addition to having it posted or sorry, having the poster board at those events with stickers that people can select their option, we do have a QR code and a um survey on Zen City where they can digitally see the two um the options and then make a selection. So, they don't have to actually come to the event to make a vote.

Where are those QR codes being? Um we have it on the main banner of the city's website. Okay. So across the top it has alerts and then um we've have little flyers that we can pass out to people at those events or we have a large poster board where if they see oh what's going on they can just scan it with their phone. But I do anticipate that the most people that have been filling it out have seen it on the city's website and are finding it online. Do you have a poster or something at the library? Yes. Yes, that as well. Um, so just

people understand that the QR code is to go to that survey and answer some questions and stuff. Yes, they're pretty much aware of that. Yes. Okay, good.

Um, and then um, as you know, we'll have um this the city council has put on an advisory vote. Um, they've been meeting a couple times this month. Um, if you haven't heard the official question, I wanted to share it with you guys. so you can hear what it is. Um, the Liberty Lake City Council is calling for an advisory election to consider whether to fund and construct a new community center and library in the city of Liberty Lake. Should the city pursue the funding and construction of a new community center and library in the city of Liberty Lake? Yes or no? So, that's the question. And then um we we they did end up forming the what are they I want to call working groups but I the one for

yeah sorry they did um forming the for and against um committees and um I did hear that they were able to submit their for and against statements and their rebuttals in the time frame required. So we should have all the materials in the voters pamphlet. So that's great. I just didn't want any blank spots, you know, as people are trying to make a decision.

Although if you if you look, Jandy, if you look at the question, the way it's formulated, it essentially excludes option one, right? Because option one is just the library alone and the question says the community center and the library. So that's option two or three. Yes. So we just didn't feel a staff like from the council. We had gotten a clear direction from all council members on whether like as far as our public engagement we should do option one, two, and three. So, we just include it all to cover all of our bases. But yes, if you do look at the advisory vote, it does seem to be for the library and community center um exclusively. So, yes, that would be option two or option three.

Janny, was there an explanatory statement that that precedes that question?

Yes. Yes, I know that there's the explanatory statements and then the um questions uh the question and all that sort of thing. Sorry, I this document has like a lot of information and so I'm trying to see if it's on here. That's okay.

Yeah, I don't think I see the explanatory statement. I think the resolution just has the question, but I know all the materials will be in the ballot.

So, um,

sorry, I'm just trying to think if I had anything else that I wanted to share as far as my report. Oh um so we will be talking about this. Let me see if it's later. Um so we will be taking to the council on August 19th. Um okay. Yeah. So we do have our um our recommend. So just for um some background we will be taking the um contract for the new library consortium inland share library group to the council. if you guys pass your action item today. So, um I know I provided you guys with the JPA and the bylaws for the new library consortium. Um so, if our action item does go forward today, then I will be taking that to the council on August 19th for their approval. So, um let me share one more thing really quick. So um the Inland Share Library Group includes the Cordelane Public Library, Kellock, Liberty Lake would be us. Um Mullen, Osborne, Pere, which includes Caspel Valley, Ion Medaline Falls, and Newport. Plameumber Public Library, Priest Lake, Silver Hills um Elementary School Library, St. Mary's public library, Wallace High School, Wallace Public Library, and West Bonner, which includes Blanchard and Priest River. So, those are all the libraries that would would be included in the um consortium. The um other change is um that um we will be requiring non-resident users who live in Idaho um not Washington but non-resident users

who live in Idaho to purchase a non-resident card if they want to use our library. So these would be people who live outside of any of those library districts. Um basically um they for the last 20 years um that we've been in this consortium they have been charging for Idaho non-resident users and we have not and so in order for us to join they said it doesn't feel fair that somebody could go to Liberty Lake and get it free but then if they come over here to Quarter Lane they would have to pay. Um, so we have agreed and as long as you guys are in agreement as well, um, we'll be charging our Idaho users for non-resident library cards. Yes. Questions?

Yes. Should we ask them now or wait till we have a discussion about I guess we should probably wait till we have a discussion. Maybe I'm getting a little ahead of myself. Okay. So, this is part of your report, but yeah. So, we would do that probably down when we have the um action item. We have a discussion on this, but Got it. No, we'll have a discussion. Okay. Maybe I'm getting a little um ahead of before we approve. Yes. So, um I guess that's all I have as far as my report goes for you guys today. Anybody have any questions for Jandy and her report? Any comments?

Busy summer.

Yeah. In the one of our past recent meetings, you said that you were hoping to um hire a new children's librarian and how's that going? So, we made an offer and our offer wasn't accepted unfortunately and um we didn't um we weren't um wild about any of our other candidates. So, we reopened the posting and we are doing um two interviews tomorrow and a third interview next week. Um and this will be a first round interview. So, normally I do two rounds of interviews, one that's more question based and then the other that's more practical. Um so hopefully I'll have some good news for you guys at our September meeting as far as that goes.

Correct. Any other questions for Jaddy? No. Okay. All right. So, now we are on to um talking about our September report to the council. So, um I've already asked Barb out and she has agreed to do that since uh we were trying to go around so that the this council can get to know everyone. Um so Jandy um u what do you um envision uh having in that report for the council?

So I envision taking it a little bit different direction. If you guys remember um we just last meeting we had passed our um revisions to our is it circulation circulation. We had passed our revisions to our circulation policy. Um, and this would be our first policy that we're bringing to the council for approval. So, I had kind of planned for us to kind of give a presentation on what changes we made to the policy and then ask the council for their feedback. Does that sound the circulation policy? Yes, for the circulation policy. Um, that's the only part of the report. Yes. I had planned to focus purely on the policy since that's not something we had done.

Okay. previously. Do you want to double up with the policy we're looking at today or do you want to do the policies individually with the council? I guess it just depends on if we so if we finish this policy today um we'll bring it back at the next meeting for before it goes. So we might be a little bit off, right? I don't think we'll be able to have it ready for that. Um, so, um, just want to make sure I have the right date. So, you said something earlier and I kind of assumed it would be part of the September report. So, I was thinking September 16th. Does that work for you because we can do a different week is something else. That's good.

Yeah. 6 p.m. here. Yes. But we'll meet before then. Yes, of course. Yeah. So you said something else about a September report early on when we when you were giving your um you know in regards to the Oh yes. So that's one I would be giving with Mark and Ben, not with the board. That would be our the report from u the board to them. Yes. So that would be specifically on the public engagement with the new library. Okay. Got it. That's something I'd work. So that's a different report all year. Yeah. Okay. Yes. So, I plan to have us do our own uh library board of trustees report at the following meeting, September 16th.

Okay. Thank you. Clarification. So, my plan would be to meet with Barb and come up with what our presentation is going to look like and that sort of thing and then bring that back to you guys to see before because we would meet on the 10th the board would and then we would give it to council on the 16th. Got it. So, just since this is something we haven't done before, um work with Barbara on it and then get any um feedback you guys might have on it as well. Good. Can you can you think you can get that out uh at least a day before we meet so we we could review it? Yeah.

Okay. Thank you. All right. So, that is the um report. So now we need to look at the library eligibility card eligibility.

Well, this is where I was getting ahead of myself. Let me pull up the screen. there. So, this is our library card eligibility policy. So, if we um move forward with charging for non-resident library cards, we would need to change that portion of our policy. So, previously we have not charged for library cards for anyone regardless of where they live. Um, a huge portion of this is because we have a reciprocal agreement with Spokane County Library District, which means that any of our patrons from Liberty Lake can go to Spokane County Library District and get a what we call a basic library card. So, it gives them access to the physical materials in the library at any of the Spokane County Library Districts. it does not give them access to the digital resources. So like the Libby app, um any of their databases that they might have. Um also it doesn't give them access to um I I I've heard it doesn't give them access to the Library of Things collection um or the like tickets to like the symphony or that sort of thing. Um all of that they have to do through Liberty Link. So it's a basic library card. So, I'm explaining that um because a non-resident card is different. Um a patron pays for that card um I'm proposing $30 um would be the charge. Um the card is good for one year, so they have to pay for it each year, but it would give them

full access to the library. So, it would give them access to the physical materials, our digital materials, um our databases. it gives them a a full access library card. Um, so that's what we that's the changes we would have to make to um our library policy. Um, to me, the other directors brought this up to me as we were talking about um forming forming the Inland Share Library Group, just saying that it isn't fair that somebody could go to Liberty Lake and it's great, but if they come to Quarterly and they have to pay $30, it should be the same across the board, which is something that I I get. I agree with that. Um, the other piece of it is is that $30 is how much it costs us to buy one physical book. So, one adult book if you're going to go buy out for for the library. If you're going to go buy a James Patterson book or something, um, for the library, it cost $30. So, if you look at it that way, it is a pretty good deal where they're getting access to all of the books, all of the databases, all of our digital materials for $30 a year. Um, Janny, do you have any idea how many people might fit into this category going forward? Just based on cards that you've given out to this point, how many people might fit into that category?

So, this would be um anyone in Idaho. I got that. But do you have a number that that you think might that we from just giving out cards to this? So, um, the places the place that we could be getting people from is community library network. So, Post Falls is where I would think we would get the most residents is if they decide they want to get a Liberty Lake library card specifically.

Obviously, they'll still have access to their library system and postall paid in the bathroom. But that's where I think we will see people is we'll see them in Post Falls. I just don't know how people feel if they're going to be like, "Oh, yeah, $30. That's a bargain." or if they'll be like, "No, I'm just going to go to Post Falls and I'll use their library." We do have some patrons who do come to us specifically because we live closer to them. Um, so I do think we'll get a handful, but it will hard to it will be hard to know until we start doing it. Yeah. So, another question. It's not in regards to the monetary amount. Yes. But if we go up to scope.

Yes. uh scope uh does not say anything about accessing uh the IL whatever G materials that are because it just says library municipal our library and online resources. Do we need to update that to include uh materials that they can access by by this agreement? Yes. So, I think I think that is a good point. I think we should add that. Okay. Yes. Since they're paying 30 bucks and they they want to know that they're part of that whole that's one of the reasons why

and all of the places that it says. Yes. Yes. Going to have to get used to that G. Yes. Yeah. It's gonna it's going to be all of us. Yeah.

Sorry. I think there's like a dot on my screen, so it keeps looking like there's a period or something there, but I don't think there actually is. So, I guess I wanted to hear from the board if any of you have any concerns that Ashley mentions about charging $30 a year for library parks. Ji, I have a couple of questions. Um, so I I I found looking at this without knowing this discussion with CIN, I found it very unusual to have the entire state of Washington and Idaho eligible there. I think that's very unusual for libraries across the country

and a very very wide coverage. Most of the libraries will allow usually that reciprocal card if you live in that uh in that county. Yes.

Um, so I I I fully support the idea of of removing Idaho there. Um, and then even proposed, you know, consider limiting Washington to to Spokane. And and part of that is because we have very long waiting lists for a lot of those items. So, I think it will benefit the people who fund the library and the core users of the library, which are the residents of Liberty Lake, to have better access to to that. Um, I think that's one one thought that I have. Second, I I I do think we should have a a non-resident fee. probably $30 is fair considering the size of our library because those fees are usually m much higher if you look at like Boise or Seattle or any other large area, but they also have a lot more items in their collections.

Yes, I looked around because I thought that might be a question. Um, Spokane counties is $42. Um, Poner, which is um is $50. Um, Cordelan is $30 and then some of the smaller libraries in Idaho, like I asked at our meeting, um, are 25. So, what I've seen recently ranged from 25 to 42. But, yeah, I'm sure if you're in Seattle or something, it could be significantly higher as well.

I also think that the non-resident should be limited to essentially what we have with Spokane County Library. So only the items that the physical items and then not to the to the other resources. So I think the point is that you pay so you get a full access card, right? Yes.

So that's that's the difference between the non-resident and the basic. So the basic is what we provide to Spokane County which is they can have access to our physical resources. Um the argument being that then they go to Spokane County and they can access their digital materials there. Um, with the non-resident card, it's you pay and so you get full access because you're paying. So it's kind of like the same idea as somebody who is paying their taxes. They're paying for full access. This is what this person is doing to pay for full access. Does that make sense?

So if it includes all the digital items and everything else, is $30 the right amount when we compare what we have compared to what other libraries have, not just the physical items? So, I went with $30 because that's what's Cordelane charges. And they had done a survey two or three years ago on what the average resident pays for a library card. That's not a family. Like obviously a family might pay more. That's for a single resident was $30. So, I felt like we were a similar to me. Cordelane is still a little bit bigger than us, but that seemed like the most apples to apples comparison I could find. Um, Spokane County is 42, but I felt like they have more resources and more libraries than we do. We're just a single standalone library.

And is there an option for a family pass? Something like, I don't know, $30 per person or $50 for a family. So, if there's more family members, because they will tend to share some of those resources anyway or it gets too complicated. I think the idea is is that it's $30 per card and if you want to get three cards, you have to pay for three cards. The reason I feel okay about just needing one card is that one card gives you access to a hundred books and I don't have any patrons who check out more than a hundred books. So, for me, I'd be like, "Here, get a non-resident card for, you know, get one non-resident card, put it under mom or dad's name, and just use it for your whole family."

Yeah. And then the whole family. So, I have a are any you had another question, Mike? I don't want to. No, no, it's mainly the other thing was like limiting to to Spokane County instead of entire Washington state. I don't know what you guys feel about that and if there's any reason to keep it broad like that as opposed to more, you know, reciprocal to the libraries that we partner with.

I'm not opposed to doing like the Spokane County. I wanted to hear other people's thoughts, but that is pretty a pretty standard practice is to just do with a not the whole state, but with a in a regional area. So, I'd be interested to see what you guys think about that. I I agree with Michael. Can you talk a little bit louder? Can you hear me now? Little bit better.

Little bit better. Um, so I definitely agree with Michael when it comes to giving access to all of Washington. That doesn't seem accurate. Like you said, people in Seattle can come and, you know, have access Spokane 100%. But also another thing, how many current non-resident cards do we have? And are they grandfathered in to their existing, you know, Philaxis cards or are we going to make them pay it when the two-year renewal is up?

I think that would be a good question. So, we have we don't have non-resident cards right now. We just have basic cards and that's a quarter of our usage. So, a quarter of our usage comes from um basic cards. Um, I don't remember the last time I saw one that wasn't for that didn't have a Spokane address on it, but that's something I would definitely want to look at and bring back to at the next meeting on if we have any patrons that are outside of Spokane County. We definitely have City of Spokane.

Yeah, I'm just curious how that's going to affect the current card holders if they're, you know, actively using your services, which is great. Um, and obviously the turning. Um, but the whole Yeah, maybe limiting to Spokan. I definitely agree with Michael. I it seems like too wide of a map that we're kind of cast to I mean if someone comes in from Seattle and then there's no late book fees, you know, they're just going to keep our books, go back to Seattle, forget about it and and be done because we've now given them access to all of this literature.

Well, let's read the statement I'm just a minute. It says Washington State and Idaho that provide equitable tax support uh for public library services. Don't we get some support from uh state uh services? We don't. Do we do we do our do our patrons have access to state services through our through our library? Can we can we access their their services through our library? So, um I'm trying to figure out what this I think what So, when I read this statement, I hear um some you're to me it sounds like they're paying library packs somewhere else, so they should have access to ours. That's what it kind of sounds like to me. Is that how everyone else is reading it?

Well, so that's not standard practice about that. like it's usually you know where your taxes go that's where you get the services. Yes. Yes. So um it's if we're getting the things we the thing we get access to from the state is access to like the Washington talking book and braille library. Um we get access to the Gail um databases which is just like our general databases. That's what I'm asking you.

Yes. Um Those are the two big ones that I can think of. And then obviously Washington Anytime Libraries, but that's something everyone pays into where the states a res a resident of Liberty Lake cannot get a Spokane public library card. Can get a Spokane County library district card. Is that is that accurate? Or we cannot get a Seattle library card? Yes, you're correct. So to me the rule should be it's reciprocal. So where we can get a card they should be able to get a card too. That's the fair rule.

Would agree with that? Yeah.

Just um thinking about extending the option into Idaho Post Falls lane with the number of people that commute across state line to work. I think it would be reasonable to continue to offer that non-resident excuse me into Idaho. So I guess what I'm hearing so far is um we would basic library cards. Um [Music]

so basically basic library cards would be offered to residents and property owners in jurisdictions within Spokane County. Idaho. Um, I don't think it necessarily would be Idaho. It would be probably kind, right? No. So, we're supposed to we with under this new agreement, we would charge for CINY. Yes. So, basically our basic library card would apply to Spokane County Library District residents because that's who we have the reciprocal agreement with. Okay. That's just basic.

Yes. just for basic. And then obviously anyone who lives in Liberty Lake could get a Liberty Lake library card. And then um anyone who lives within the Inland Share Library group could get a could get a a library card and then anyone else would need to pay for a non-resident $30 a year. So if they're part of the chair library group, Yes. they would not have to pay. So say they're one of those um Yes. So it would be the list. Yeah. Plumber, Osborne, West Bonner, Priest River, Priest Lake, St. Mary's, Wallace, those No.

So basically what I would need to do is change this up here that says um cooperative information network member libraries. It would be inland share. Okay. Library group. I can't type because everyone's staring at me. In my mind, everyone's staring at me. Um, number library boundaries and then City of Liberty Lake staff. So, I'm trying to figure something out here, Jandy. Help me out a little bit. So, do we have three cards then? Yes.

Okay. But, so do we need to define what the first I mean what a Liberty Lake Library card? I I don't know. I So, we have a Liberty Lake Library card. Yes. We have a basic card. Yes. And we have a non-resident. Yes. Okay. And the non-resident card you pay for, but then it is a Liberty Lake library card. Got it. So, um, where in our in our policy does it differentiate between a Liberty Lake library card and a basic card? I'm trying to find that. If you could help. Yes, it's further down. So, sorry, we're kind of going into the eligibility. So benefits right here.

So the Liberty Lake library card holders may borrow materials from Liberty Lake and from the CIN network. Um they can LG network. Yes. They can request materials via inter library loan. They can access all our premium online library resources, ebooks and our research databases. And then they can I guess access the access the computers and then come down to basic a basic library card user can borrow books and they can access materials inside of the library.

That's so if they wanted to use our streaming network they could in the library but they can't do it from so that's the difference. And can basic library card holders use the space as the library and rent books rent rooms? Yes.

And do we want to keep it that way knowing that that's going to be, you know, a limited resource and we're already fighting for space here? So why not prioritize the space for the Liberty Lake residents? Is that in a different policy use of space? No. Do do

double check the meeting room? Just to me it's the physical library. So it's just like somebody can come in and use the physical library. I would want to extend that courtesy to them. But that's just like my perspective, you know, just like they can come in, they can go to story time, they could use the meeting room, but I get what you're saying with it being really windy. I mean that the whole discussion right now is how how you know it's a costly resource for us. Yes. Especially as as we expand into into a new library. So I do think at least we should have priority for the residents of Liberty Lake for for using uh using the space.

But if they pay 30 bucks for a Yeah. card they should get all the benefits. Yes. I've never he basically. Yeah. Uh Jandy, earlier you mentioned that the basic card did not include access to the library of things. Does that need to be spelled out here in benefits? So that's not I don't know how to um limit that within the catalog. So that's just something a veteran told me. I haven't called Patrick to verify if that's the case. Okay. because that's a physical item in the in the database.

So that's something I haven't verified yet. So to see um but generally to me generally those are like a physical item. Well, if it extends to the physical collection then that does seem like that would be an odd place to draw the lines. Yeah. Okay. Yeah, that works. So, Jandy, how many people or groups do we have that are not residents or groups affiliated with the with our city that actually um book space? Would you say I don't know that I have a number. Um do you know of any that have that have like

any that are outside the city that have book space? I would assume so, but I I don't know for sure. Um I'd have to go It's one of those things where we'd have to look through the um

look through the database. Um because I don't know that we actually ask them to like put in their library card. I don't think it's a requirement. There's like definitely a button where you put it, but it's not like a a star where you have to put your library card number in. But we should also be proactive with this and think ahead that we will have a a much bigger library with a you know flex space attached to it in the in the near future. And I do think with the investment that we're going to make into that we should prioritize the the the residents of Liberty Lake for for that resource. I'm gonna have to think about that one, Michael.

I'm not sure. Not sure. I mean, the library should be accessible for everyone. I just feel like a library and that's I mean, I feel like it should be open for everyone. Um, it's a place to learn. It's a place to gather. I don't know. I'll have to think about that. I understand where you're coming from. I understand um Liberty Lake residents priority, but that's something I have to weigh a little bit.

And also because we are more committed to to this type of resources, right, than than other places. I I do think because of that commitment that this city has, we should prioritize our own residents. I don't know. I don't think it would be a big problem, but so yes.

Can't imagine people wanting to It's not like we have a big space if we had a big public space where people could hold any kind of service. um that would be different but we have little spaces and I can't imagine anybody want to well I'm optimistic that we will have a large space hopefully in the near future. So that's kind of what I'm

hear. I would advocate for uh you know keeping an eye on it and if it is a resource that becomes abused then we can re-evaluate how that resource is accessed. But until we see that it's that resource is being abused I don't know that there's a reason to put a limitation around it.

And what's the definition of abuse? Because you know what I'm going with is is the waiting time, right? So So when you have a long that's why I was going with a with a books too. If you have 20 people in line for for a book which can happen sometimes, right? Then you try to prioritize the you know the the the people who support this library directly. So same thing with the space. Now I I think it's hard to abuse u you know how do you abuse this renting the space and how do you measure that accurately? it it's the priority for for the residents who who decide to fund this uh this space and the beautiful new library and and and community or flex center

with our new with a new library and a community flex space. I'm not sure that the library would be in charge of um monitoring the groups that are in that and using that flex space. something that would have some input into that. But I would think that would be kind of monitored like uh the rotary room is where trail head

that that's just my initial thinking. I don't know if that would be the case, but um and I know there are groups that outside the city that use that space, but um so and one way to one way to also kind of monitor that a little bit is if you are a library card or let's say the library that becomes and is associated and a part of the library, which we don't know that yet. um you can always charge a fee for anyone that is outside the city to use any space. Um so I think there's ways to work around it but um something we definitely need to think about for sure. Yeah, I think you know renting for a fee is a different thing that I totally for that for for somebody from outside the area.

But I don't think we can address that until we actually have a space. So for the see in front of us. Yeah. Yeah. I think I I I agree with being proactive and I'm and I I I'm on board with your optimism, Michael, and I hope that we are uh going to be charged with having to um uh consider that in the future uh in our policy.

I'm trying to find the reactions in Zoom for fingers crossed, you know, but I don't find it. Anything else in the policy, Jenny? No. So, what I'm going to do is um after the meeting today, I'm going to download um I'm going to download what I have and send that out to you guys so you can see the red lines. And then if you guys notice anything you want changed, can you make a note of that and send that my way? Okay. um just send it to me directly and then I'll send it out to everyone just so we don't get into like a conversation piece

and then my plan would be that we review it at the next meeting um and review it in September and vote in October probably. Yes. How does that line up with the the plan to join the inland share? So that would go live October in October. So about the same time. Yes. So I think what we would do hopefully is if you guys can get me your notes before the meeting, then we could see it before the meeting and review it at the meeting and hopefully adopt it at the meeting. So then it's ready to go for October first.

Yeah. So if we can, let's try to have it done for the October 1st deadline. Got it. Sorry. Our goal is to adopt at the September meeting or Yeah. at our September meeting.

Got it. Okay. Any other discussion on the library card um policy? Michael? Nope. Anna? No sir.

Okay. Bart and Dan already said no, so we're good. Okay. So, um now we are on to our action item. Uh and so um has the recommendation and Jandy has u put this where the recommendation is that we um uh join the uh inland chair library group um with the under the bylaws submitted and um and then that would go to our um our council. So, Bobby, you uh this is open for discussion before we put it up for a vote. [Music]

So, I think I read that our city attorney has noted this. Yes. Yes. And didn't have any suggestions. No. So, he reviewed the bylaws and the um JTA joint powers

joint powers of agreement. Um, we've been reviewing these since October and then so he reviewed the old ones, he's reviewed the new ones. So, he's been able to submit any questions or changes that he had. Um, most of his most of his changes have been like clerical different things, so nothing major. So, yeah, he's in um he's in favor of us moving forward with it. And I don't recall how many libraries were in CIN. Yes. Um, is this going to make a big difference financially for the library?

No. So, it shouldn't have any financial impacts. Um, so the libraries that aren't joining are um community library network which is Post Falls, Hayden, Wrath Drum, Pinehurst, Athel I want to say are the five and then um the Bendel County Library District which is two small libraries. So, but no, they've we've gone through the budgets and that sort of thing and it won't have any financial implications. Yes.

And then maybe a question, but why some school districts and how do we differentiate uh school district libraries are different and run differently and patrons are a different group, at least those that I'm familiar with. So maybe in smaller community. I know it's a very small community. It's Wallace High School and then Silver Hills.

Um I don't know the context of like why they joined other than they they joined before I was here. Um but um obviously like they don't send out any books during this during the summer or anything like that. I think it's just trying to get kids books in the kids' hands that they aren't able to purchase themselves or that sort of thing. I would anticipate it's a funding issue for the school district. Libraries are real expensive. Yeah. I know there, but it's like do you in that in those communities access their books through the library? So I know like Wallace has the Wallace Public Library and I think it said Wallace High School.

Y and then it was Silver Hills.

Let's see. So, I think Silver Hills is maybe the elementary school and then there's Wallace High School. Um, because I know it's the same librarian that runs both of them. So, I'm wondering if she splits her days like a day she's at one and B days she's at the other. Um, so I want to say it's their elementary school or maybe maybe their middle school. So, it's one of their younger schools and then high school and then they have the public library. So, I mean, school districts are different and run differently than a public library. So, I just wasn't sure how that intersected if it's going to be

I don't think it hasn't been an issue as long as I've been here. Okay. They were all members of the CIN before this all happened. Correct. There hasn't been any change in that. No. Got it. So, so they're not additions to what was already there. No. Yeah. Yeah. So, they were Yeah, they were there. Okay. School district doing in there. Some work in the past, some Yes. Yes.

Any other discussion about the bylaws or the joint powers agreement? No. All right. Yes, Michael. No, I said no. Oh, you said no. Okay. So, if I could uh have a motion from someone that would recommend the Liberty Lake Municipal Library join the Inland Share Library Group. I I'd entertain that motion. So, moved.

Okay. Um, so move second and so we'll take a vote. At this time we'll have a an I and I show a hand so I can see it all from everyone. So all in favor say I and show me a hand. My hand is up. I seem I see you are got it. Thank you. Okay. So passes 5. So that will be our recommendation uh to the um council to join the the new inland share group for libraries.

Yes. So this will be on the agenda for um Tuesday's meeting August 19th with the council. [Music] Um all right. Uh any other comments by any board members in regards to anything we've discussed today or want to discuss in the future. I just wanted to thank Jenny because this kind of stuff takes a lot of time, a lot of you know eyes on very specific things and um takes away some of your time that normally would be spending on other library stuff. So thank you.

Well, thank you guys. Yeah. No, this this girl has been busy this last three months. She has been the consortium the new library at the same time with a little bit tricky. Definitely appreciate her work for sure. Okay. All right. Um we'll entertain any citizen comments. Jandy, do you have anybody online? No, I don't have anyone online and I don't see anyone in chambers. All right. I think chambers are empty.

Okay. So now I'll take a motion to adjourn. Motion to adjourn. Second. So moved and we are adjourned. All right. Thanks everyone for being here today and we'll see you next time. Bye guys. Bye bye. Bye guys.