Planning & Zoning Board - Regular Meeting

Okay. All right. We're ready. All right. All righty. All right. Terres, we'll start with the roll call. Okay. Miles here. Anderson here. Graham here. Espinosa here. Wheelley here. And Randall and Kudo are absent with notice. Look for a motion to approve the next agenda. I'll make a motion. I'll second. I'll second it. We got a motion and a second to approve the agenda. All in favor? I I I'll look for a motion to approve the minutes of the February 10th, 2026 meeting. I'll make a motion to approve those minutes.

I'll second. I got a motion and a second to approve the minutes of the February 10th, 2026 meeting. All in favor? I

public comment. Is there any public comment for any nonaggenda items? Not that thousand. All righty. I don't see any hearings, petitions, or applications. Okay. So, we will roll into new business. review, approve prelim preliminary plans for 38 North Development. Teresa,

okay, so in your packet, the agenda item says we have the preliminary plans for 38 North Development. And this is the residential development that's going right east of Maple Pass that we've discussed a couple of times. Um, it is a residential development. Um, they're going to have mid to larger size lots on it. You'll notice on the plan they have kind of in the middle they planned what is a park de designation for our new park plan. So there's a area that will be dedicated to the city that we can put a a new park um in there. Um they have got their lots laid out and that's kind of what we're looking at when we're looking at a preliminary plan. you're looking at the overall concept of the plan and basically making a recommendation if you you approve with proof of it or not. Basically, um there are additional steps that need to be taken, you know, by the developer before, you know, they actually get going. But the first step is submitting their preliminary plans to the city, having the planning and zoning board review it have a recommendation to the city council. City council will do final approval. Once that's done, they developer still needs to submit his engineering plans to the engineer. That's all kind of done internally. They review that to make sure it meets all our design standards and specifications. If it does that, they're able to move ahead with the development. Um the developer has indicated they would like to start with grading this year. Um kind of start on that aspect of it. So they want to start this process of moving ahead with it. Um, city engineers have reviewed the preliminary plan. Their comments are in your packet, part of it. Most of our comments are all very general. It's just kind of labeling some stuff or, you know, pointing this out or that very minor changes to their plans

that the developer can easily do. Um the one thing and I did note it in my report that will probably need some more discussion is about detention ponds and um we are hearing more and more of that from developers is that you know every development or significant development usually needs a detention area to hold the water runoff. So um this has some detention pumps in it. Um it has been the city's stance to now is that um we don't take them over maintain them just because we're a smaller city. we don't have kind of the personnel or the funding mechanism for that. But like I said, as we grow and get more and more developments, we actually have had some talks about okay, if the city would take them over, how does that look like? How do we take care of them? How do we fund them? So, there has been some kind of talks behind the scenes with the mayor and some of the councils about, you know, what do we do? You know, because um especially like um a situation where this where this is a residential, you know, the development developer comes in once he gets all those lots filled up and developed, you know, they're out of here, you know. So, who takes on that ongoing maintenance of it, you know, that that's kind of the problem there that you know, they develop it, they're gone, and who takes it on? It's kind of a different thing with a commercial development where like um take them like central states, they have a detention bond. I mean, they're on the land though. They own the land. They can continually maintain that detention area. So it's kind of a little bit different situation

that's specific to the lot for your regionalized even commercial development if you have a regionalized farm. Yep. Yep. Same thing once you're done development. Yeah. Exactly. Yeah. Yeah. And like a lot of ours have been just kind of specific to the lot, but now we're running into larger developments and Yeah. Do we have any other detention ponds in the city? Is um is the one up on like Duck Circle detention pond? Yes, they they own it though. And take care of ours. You there's an HOA on that one. There'll be an H. There will be. Yeah. Yeah. And that and and so and there we've kind of touched base with a few cities there. Once again, like everything else, every city does it differently. So, it's it's a

some some take them over, some don't. Some take them over if they're re regional ponds like you said. Um and they hook up to, you know, their system as a whole. Um some charge a maintenance fee on it. Some do not. They just take them over. I like I said it we've checked with a few of them. I kind of tasked our engineers to check especially with the ones around here you know what exactly do they do when they take them when they don't take is there any fees associated is there not you know h how is it all handled cuz like I said once this gets you know this is ultimately going to be a city council decision of you know what we do with detention bonds but give them as much information as possible so we can make a you know sound decision and it um has um we'll run into this more and more. So we we should probably get something in place and a policy and like I said some of those discussions have already started so I think they'll just continue on um with it. So basically though for this um like I said so in the comments the one thing is noted on their plans is that the city would take over and maintain those ponds. As of right now we don't have any policy where we do that uh or ordinance in place to take them over. Um, I think this board in order to keep the development of plans moving forward, I think you can approve the plan contingent that they address engineer comments and one of them is figuring out that detention bond situation. That way then we can continue our discussions and move it on with the city council to,

you know, their take on that. Yeah, exactly. That was bullet point one. Yeah, that was under bullet point first bullet point that was made. Yeah, they also noted in their plans that the city would take over sidewalks and we've told them that we do have an ordinance in place that the property owners join property does that and and they they agree that that's how most cities do it. So they'll change their reach with that. Okay. Um I don't know if you want to add anything more to

Yeah. I'm Brian's answeration. Um yeah, you know, a lot of times what we see in developments on residential ones where if you're going to make it a water feature, then a lot of times it's an HOA. That's not our intent with these make them water features as far as just detention to hopefully they don't have water in them. All our intent obviously still discussions to be had that but understand the city requirement. Okay. Anybody got anything they want to

the green space in the center? Would city engineering look at the grading of that? You know, we get a grading plan. Yeah, they submitted grading plan. Okay. I just didn't know if we're looking at specific fields or anything if we would want to catch any of that mass graded versus just getting a chunk of land and then have, you know, if they're soccer fields or anything, right? I said, I guess it's going to depend ultimately, you know, what the city's going to do with that. I mean, they'll have the initial grading done on it before it gets turned over. Y um but like I said, if we decide to soccer fields or

I don't know what else, whatever playground, whatever else we put in there differently, we may need to change it a little bit. fields for you want those relatively level and that wouldn't be difficult during mass grading but it could be challenging for the city to come in later. I don't know if city engineering to look at that.

I mean I guess we we've talked a little bit just doing staff and with the engineer uh I really see this as as a park area just because you know we have the sports complex and soccer fields we really east side of town we really don't have any parks and there's going to be housing and children area, I would imagine. So, I look I see this being built out as another park for the city with playground equipment and, you know, stuff that kids can utilize. Um I did put a little blip in it. I don't know if you noticed, but um there is a little portion of this um on the west side that they plan to put in some storage units. Those units the developers indicate will just be for the residents within that. They won't be like commercial storage units. Correct.

Yeah. intent would be to buffer between the multif family. It's residential style storage, you know, kind of like um call them man caves or she sheds uh but you know place park a boat stuff like that have a residential look to them just as a buffer between apartments and and give people in the community or in that development a place to have additional storage. I think everybody knows that's needed. Everybody's got a lot of stuff.

There is also a gas line. So, it's utilize that gas. Let's talk about setbacks. It says rear yard setback. It says 25 ft 15 for corner lots. Is that the side setback or is that the rear? That's our regulations. The 15 foot is if if you have a corner lot on the second street side, it would be 15 versus 20 for Oh, for the for the rear

for the second side street. For the rear, you have you wouldn't it would be 25 foot dog on both sides. It's just so you have your address side of your house and then you have a sideyard. Okay. It says for rear yard 25 foot and then it says if it's on a corner lot. Yep. That is our regulation. Yeah. Your rear yard is still be 25 but then your side yard it could be 15. Yeah. So it says 15. It says it for the rear yard. That's why I'm confused because it says it on the rear yard. Isn't that the sideyard or is it not the is it the rear yard? I'm conf I'm so confused. Or is it 77 and then a 25 and 15? on courts have that second front yard.

So you got front at your 25 and then you have a reduced setback on the second street side of it which you can reduce down to 20 and then your backyard could be 15 if you have a corner lot and that is our regulation. Okay. Okay. That's Yeah. Okay. So you're still 20 off the other street. So you have Yep. 25 20 and 15. Oh my. Okay. The last one would be the seventh floor. Yeah. Okay. Do you have any other concerns with engineer guidance

other than detention? The rest of it looks like it pretty straightforward minor simple changes. I think most can just be minor changes. You got anything else? Nope. Looks good here. Everything looks clear.

Yeah, that detention area is off from that existing house down there. So, that's doesn't seem like a problem. Yeah, they got it off 38. Nice layout and especially with kind of some of the larger lots, it kind of feels a niche that I assume those corner lots are bigger than to, you know, to accommodate for that. Yeah, I think the smallest we have there's half an acre. Yeah, I do like seeing some larger. Yeah, I say we've kind of used up our grand smaller and smaller and smaller lots, which is fine. Yeah, that's kind of like last night. It's nice to see some larger lots coming too, you know,

and then additional storage too yet. Imagine that. Yeah, cuz people that buy them little lots going to need larger lots at some point, right? Exactly. The plan. That would be um So yeah, I do like I do like that they are we're not sitting here trying to give a 10 foot setback like we had. Yes. Yes. All those setbacks are within our regulations. So no reductions in them. Okay.

No complaining neighbors. I yeah, but maybe you never know that. All right. I will uh I will look for a recommendation to city council to approve um the preliminary plans for the 38 North development with the additional comments made by our city engineers. I'll second it.

First, you just said that. Well, I'm looking for a looking for a motion. Oh, I thought you said I thought you made a motion. I can't tonight. Make a motion. I can't make I can't say all those words. I got the words done. So, what he said and I'll make the motion. I will make a motion to approve the 38 North development with all the comments from the engineers. So first Can you second it? I'll second it. Okay. Do you need a vote on it, Teresa? Yes, you do.

All right. Is there any further discussion before we vote? This will address the detention bond conversation then says that you know right now we don't taking we're not taking over the detention bond but I guess that's a conversation that's going to be have to be held with the city council. Yeah, cuz our regulations right now don't address give us that avenue. But you could take them over is what you're saying. That would be a decision.

But you don't have to. Right. All right. Is there any further discussion? All right, we will go to vote. Anderson, yes. Graham, yes. Espinosa, yes. Wheelie, yes. And I am a yes. Okay, perfect. You move on to city council now. Move. Perfect. Thanks, guys. Thank you, guys. All right, we will move on to number seven, updates. Teresa

just got me here tonight. Paul is gone. This is the Kyle's meeting. I do have um quick little update from Paul since he had to be uh attend one of his kids' functions, but he once he still paid he there are seven single family homes permits is that same ones that have been open so far in two twin homes. Um as far as commercial permits, um Quickstar um still plans to start work in the spring. The permit has been issued as you know. Um they we they did do a framing on the um restrooms at the city park and um 1095 Root Trail. Um they're looking at doing interior finish work on that plus 1205 North Oak. So that's that second building which is in the HADF's um development. Um they did a pre-final inspection. There was a few things that still need to be taken care of before they final that one out there. And then he also wanted um to comment um at last meeting when he wasn't here you um question came up of how that property on Mton First Street that kind of older house you know what progress has been made on that. So, a few weeks ago, he did send out a letter. He looked through and went through the different code violations on and um sent a letter to the owner. Did not really get a reply, but this week when Paul was in, he was able to by phone get a hold of the owner. Um said he did receive the letter. Couple of the immediate code issues like there was some parking on the grass there, whatnot, some things he had to correct right away. He has taken care of. Um but the long-term plan for that house, he has been a made aware of that um we have got this new zoning district. He came to me like a couple of years ago wanting to put like a twin home on that which would be great on there. Um I said, you know, his lot

wasn't quite big enough to meet our regulations. I said you you'd have to get a variance at that point. Um he was going to, you know, look at some plans, see what he's going to do. And I never really heard anything from him again. Um he has been notified that um we do have the new zoning district which his lot would fit in now you know because he would be able to meet the area because he he was able to meet with the plan that he wanted his setbacks everything it was just a lot area. So with that lot if we would reszone it. So he is going to contemplate bringing plans again to the city for review seeing about getting it reszoned and actually demolishing that house that's there and putting like a twin home on it. So that would be a a good improvement for that lot versus trying to

fix this up a little bit and that and still having an old dilapitated house on it. So um he said he was going to make contact with the city in the next few weeks and um look at doing that. So that's where we're at on that. And is that garage that's right beside it with the garage door laying on the ground laying on stuck inside? That's all part of the same. Yep. And we're okay with the garage door hanging loose like that. Um I think it's on the ground now. I think that was part of the correction is they just took it off and I think it's on the ground now. Just moved it because I drove by there two days ago and it was still on the ground. No, that's what he's saying. She thinks that he put it on the ground, but it was

been laying on the ground for a long time. Yeah. Yeah. Before it was laying on the truck that was in the garage. Okay. I think to comply with this he took it off and put it on the ground. What was the address for that one again, Teresa? Sorry. Was it Monton first street? Right by the old Catholic church. Yeah. Right south of the old Catholic church there. Yeah. Yeah. So, yeah. We don't really have a regulation against a garage door laying in the grass, you know. Well, we have regulation about vehicles on the grass about garage doors that fall off.

Yeah. Exactly. I know. Well, it's a carport now. There you go. Now it's okay.

There you go. So, so hopefully, yeah, you um so those are heads up days. Um just from kind of just a couple things I wanted to point out or or just one kind in particular. Um I've been working with Kyle. Kyle's been kind of called around to the other cities. Like I said, we uh plan to come to the council probably at our council. The plan is only work at our next meeting and kind of do a review of the fees we charge for building permits. Um not saying that we need to change them whether we're out of line or whatnot. It's just that we haven't done it for probably eight years. It's probably time to just kind of compare with other cities, see where we're at to make sure we're still comfortable with what we're charging. If we need to increase them, decrease them, adjust it, you know, whatever that may be. I think it's just good to get before the board and just so we make sure that we're all comfortable that of where we're at is good or if we need to make some adjustments. So, we'll have that planned for you for the next meeting. I think he's got a hold of most most of the city except for a couple kind of waiting on some information, but should have that by next meeting. Um, otherwise the rest of my updates are in packet. if you have any questions for me.

That sidewalk ramp that's moving forward. Yep. Yep. Yep. So, yep. We took forever to get the go ahead the notice to proceed from the state that took her, but we finally got that. Um you probably noticed a bunch of flags out there. So, they're serveing it now and then working on the design to kind of get that all moving forward. So, we hope to still this year still be able to get it bid and done. You know, the north side of Mickel Center on the south side. It'll be on the south side. South side of Mickel Center. This continues sidewalk that's already there. Y all the way down to the Turbo Creek development. New Turtle Creek development. Yep. Yep. Okay. Yep. So that'll be that'll be a nice addition. So

maybe they can throw in the sidewalk on the north side there as well. H throw in a chunk of sidewalk on the north side when they're coming through. Wish we could. Speaking of sidewalks, I had a question about uh Ryan's new building up here. There are no sidewalks on any any side of his new building. Ryan Presler, the repair shop, the car repair shop. ATS. Oh, ATS over there. You're I'm thinking what building is gone? Uh up on over there by the building center. So, there are no sidewalks around his building.

I know. um he put that in before it was required sidewalks and all he did was do an addition on and he didn't put um he put an addition on to an existing building there. So that that building has actually been there for a long long time the old part but they but they did an addition on it and they resided and whatnot. So Sure. So it wasn't it wasn't a new construction. Yeah. That wasn't new construction. No. Not further. Looked like new construction to me. He added on. He added on five huge bays. I think typically though was a developed lot. It's not an undeveloped lot. Yeah.

And and those are some things that hopefully the mayor and his uh new approach to sidewalks, his new committee will need addressed because there are a few things in our ordinance that it is what it is. And I know they're looking at doing some ordinance changes, but addressed. Okay. Do you guys find any of those? I know last time we were here we talked about whatever House bills and Senate bills. Have they went any further out in here?

Um none of them have finalized yet on it. Yeah, they're kind of still um sitting in committees and need to go to votes yet. So, yeah. Um I think um if I remember right um they're going they did make one change to the one about you know the one that's not going to require permits for roofing and siding or whatnot. I think they added back in that they are going to require the roofing and maybe maybe they had already done that last go round with us. I can't remember if this is a new update or not or if that was already last time. So they're going to add back in or they're the committee wants to add back in. You you are going to need it for roof but not for sighting now and like new fances.

So no that's just what the committee is going to do. Whether that passes or goes through I don't know yet. Okay. Anybody got anything else? Look for a motion to adjourn. I'll make a motion to adjurnn. I'll second. We have a motion and a second to adjurnn. All in favor? I should get paid extra for all those motions I made tonight. I'm exhausted. At least it was a further