Common Council - Special Meeting

ing in progress. Right. Oh, yeah. Yeah. She's playing in a snow. It's amazing for when they're out of town for their sports and you can be like, "Where are you?" They didn't know the one time. I said, "It mean like 10 minutes." I'm like, I could It takes me 10 minutes to get here. Or my kids will be like, "Um, did you want to bring me home some food?" Yeah. Get off my life 360. Can you turn off though like yours or No, it's I could, but then they're going to see it. We just have it all open, but it's 5 o'clock. So, I'll call this special common council meeting to order on Friday's October 17th, 5:00 p.m. Can I have a roll call, please? Hill here.

Sorenson here. Stubby, we have four. We have a quorum. Thank you. We do not have any virtual attending facilities director position. recommendation is confirm city administrator's recommendation which arises following her receipt of input from the committee on aging representative to hire a senior center and recreation facilities director is it lists a lot of positions that we don't actually have um that's a project that I'd like to talk to staff about working on and some of those positions it has people being appointed by committees and to be per I'm sure many of you are familiar there are a lot of things that you're not allowed to ask

share but I I can't as the interviewer ask you about so when you talk about having a committee hire somebody I have concerns on a couple to then to try to come to a consensus so um appointed by the city administrator and if you prefer with common council um have committee input would be to just have a policy at uh the staff level that of that committee uh as a representative on interview panel

makes sense. so that we would hear their thoughts and and you know and depending on that committee part one of this part two is that this title as you know we changed this position I think um kind of updated and we went to the different communities and asked them for their input to make sure that we were covering everything that that they felt and we asked them if they wanted it has we've kind of smooshed two together sort of we have the park and recck director which we don't actually facilities um but Our parks director is actually Scott and then the senior programming director. I don't know when that title was used but I had not as you know. So I guess I'm looking for what's the next step in the process. What I would like to do be a part of the interview panel but if you don't feel that that's the appropriate way to move forward makes sense. Um so I'm looking for direction because I need to get back to candidates and let them know what is the next step before something whatever what that would be um so that I can so that we can move forward. So

two so I'll say the positive the more favorable to you and then you to um get a whole panel of people to remember don't ask how old you are but I think you and we had to agree to the questions that we could be limited to asking um the piece that I don't agree run into a situation like we had with past administration where they're putting their people in panel of people can offset and I don't think that you would ever do this. Yeah, that person makes sense or that person makes no sense at all. Why are we hiring? Hesitant to say take them out of the process entirely. Well, and that's why I think having a representative from the committee would would be I mean it

it takes a lot of time over the years. Yeah. And and to be perfectly honest, you guys haven't been following your ordinances on any of this for I'm wrong, but I don't think they've been going to committees. I think your administrator hire just telling you who and if we're going to go towards that strategic planning piece of decreasing hiring time then if you're taking the long time to get not just this in but like any info is like this committee this comm and you're like oh it's a month later thank you

yeah yeah and it's not that we I'm not trying to cut them cut people out of of the process process I think it's important to have a panel but I think you have to be careful people um and it's for what positions and so if there are certain positions that you feel that that's much more because head team I also think it's questions of the committee and stuff and discussion afterwards I think that's important so I usually ask an HR person it's been Debbie thus far because she interview because they are part of that working um team team and so I think it's a it's good to have

in that department are they going to be able to work with the other departments are we going to grow instead of in the conference True. And I'm not saying we can't do that. I just I'm just immunity. I think if you But I also want to get going on this one. Yeah. Yeah. And if you're going to pick process, I think don't narrow it to the commissioner, but maybe say one of the elected officials. We are elected on the committee amongst ourselves though. So like appointed. Okay. Okay. So on the commission as opposed to somebody who shows up once every five. Yeah. It changes. Oh, it feels really, you know, like they can do it or there's one member of the commission

have a representative from have a panel, right? Police chief and then um we had the panel. Okay. that that parks but we don't have the wreck portion and parks is really SC like I get that this is a the parks and recck commission because if they are there still should have been somebody on that as a representative then hearing the concerns of probably because of past history that they felt like they rubber stamp. So that was my only concern was that yes there was a committee on aging representative present

on my part. I do want to say that we did take the the job description to most of their comments came back to what the senior center needs as the park and recck committee. I was going to say that was my dislike. How is it going to bring value to your So they did bring that up a lot. a lot of new positions and I think there's a lack of training that goes with that of but nonetheless I just wanted before said or we didn't recreation right

which I agree recreation facilities and section here the parks and rec director be coalesed or this piece can be removed doing the recreation facilities well and staff members going to help me with this but to go through and find all of the references that they either get removed or updated. Have to decide that tonight. This would be an ordinance change, but that we would change the appointment. Well, or if you want that to be different, we can work through that obviously and personally think that's a bit cumbersome because I know you don't have to update an ordinance every time we change a position. Yeah. Yes. Exactly.

That makes sense. But that's that's my hope is I I don't want to come across as trying to push them out because that is that that the time here is well spent. I mean that's I think putting in that in the ordinance might be a bit cumbersome. Let's try to get the ordinances updated and put in particular um this this particular position or do we need to to tweak it so that the way that you explained it makes total sense. I would I wonder if there is a way it's that I have do you have any input about you know reading up on their qualifications here do you have any input on what you think is is going to be a better success or have you already made your decision

I have a recommendation but I mean like I said I and so we want to make every conscious effort to make sure that they are still in the loop because we're doing our due diligence to make sure that they are still in the loop. And like I said, I just didn't feel comfortable because of parks and wreck out of it. And I will be honest, um the reason it didn't mean they spoke, they were like, well, what they don't really have anything to do like because I was at that meeting or listen one of they kept like I don't know. So do you think that in this instance they were

didn't know what the where cuz I even was like like when I went to talk to them about it, you know, it it kind of seemed like that was their impression. Now, don't get me wrong, our committee on aging once, you know, we get a person Scott will will come to the the meetings to Becca, write the park and rock agenda because that was Yes, they don't have a lot of involvement anymore as far as the wreck side. Um, so again, I'm kind of split. There's a part of me that wants to get them involved, but then they move through this process and get this person hired and then in our policy still entails

has anything to do with with that for instance Tim's position then obviously that one does the plan commission but you know we would look at that or if if we had to fill Scott's position well or fire chief then somebody from I'm sorry they hire their own never mind do they do they staff a committee or two or three and if so how do we incorporate them you who who we're just overlooking at this time and we'll move on tight like we don't want to we don't want to wait another for a while now we weren't able to move ahead parks and said that they weren't part of this no and they were very they were very vocal that they thought this was an important position for the senior center

parks but I think in this instance it would be fine to proceed to then number five close session pursuant to Wisconsin statute 19.851c is responsibility and this is to consider employment of the senior center uh