Planning Commission - Regular Meeting

statution. Yeah. Yeah. Yeah. Yeah. Are you Did you print off? [Music] [Music] Oh, okay. Yeah, good deal. Yeah, I forgot. There's a thing.

bottom row. Yeah. So, do we do anything different on this from we did last time? They wouldn't ask Thanks for now 6 pm. I'm going to go ahead and open up the Martin Board of Zoning

Appeals. Tuesday, April 22nd, 2025. I start with the roll call. Maryanne Shell here. Julie Jennings here. Myself, Marilyn Zideritz, and Desen Miller. You're here. I am here. So, we have election of officers for calendar year 2025. Vice Chairman position. Would anybody like to nominate themselves? I'll nominate Julie Jennings for vice chairman. I'm sorry. I'm not in a position to take that. Thank you. Oh, okay. It'll be you. It's usually All right. Okay. I'll nominate Maryanne Shell then. Are you fine with that, Marian? Yes. Okay, I'll second the motion. All in favor? I I So, has everybody had time to view and study the uh the minutes from last meeting? Yes. Can I get a motion to approve the minutes? I make a motion we approve the minutes from the prior meeting. All in favor? I I so old business docket number BZA number 250005 development standards variance

reduced sideyard that is set back from 10 to 6'2 in the address is 1580 Josephine Street um Lot 28, John E. Miles subdivision, owner is CBO LLC. Would anybody like to speak on that behalf? Would anybody like to speak against? You come on up. Just state your name. Go ahead and come up here and state your name. And there's a sign in sheet, right? Okay. Hey, I'm Pton Lel. I live across the street from the lot and I just wonder if there was better diagram and what the uh group was trying to [Applause] do. Um diagram would be presented by them. I don't think there's an area change. Yeah. Um, so this was tabled from last meeting if you will remember. Um, and uh, they were given notice that we would hear this tonight. Uh, applicants were instructed to come back. Uh, they're not here. So, um, you folks are free to do with that what you want. I know I think you asked for additional information last time for them to bring back. I don't think we've received anything. Office hasn't received anything, have we? No, sir. All right. So, um, their

application is here. Obviously um they had drafted some proposed findings um that was attached to the uh documents they presented last time and of course their diagram that they had presented last time which was attached to their application. I know that's what you folks had some questions about. So and I have this if you want to look at it is the same. Is that the same one? Yeah, same one. But it could refresh your memory. [Music] It's hard to tell. They decided to do something to this. We did make a site visit and saw the um the stakes that were there. Is that an accurate representation of what they are trying to do? Mr. Australian definitely having I I said we did make a site visit. We saw the the lot stick out. Correct. Um is that an accurate version of what you believe they've asked to do? It is accurate. Yes. Okay. It was done by a surveyor. Okay. Okay. Well, if they build something to fit the lot, they don't need to change the variances or anything. They just need a building permit. Well, I think that they're asking for the variance because they are going they want a different setback on the side that we saw. Yeah. And I'm not sure the direction we can go, but what we saw was an

acceptable use of that lot. There was room for it. And in my opinion, so let's restate that. In my opinion, there was room for what they wanted to do. uh it did not create a hazard as far as we were concerned about a hazard as far as cars where they were going to be parked and that sort of thing. And so, um, after having seen that and seen it staked out the way it was, we didn't see that as a as I didn't see it as something. My concern now is the direction they got the house laid out or if you can interpret what they're wanting to do compared to their drawing. They're wanting to run parking for two apartments onto a side street which is Victor Drive that's only 15 ft wide to start with. So, it's just a weird situation where the cars would be coming through and trying to get through the uh street with whatever parking the renters might do. Is it it appeared to be typical of that area that that cars were parked in the configuration that they are indicating that they were going to put the garage? I think the house the other house what's there now is just an empty lot. But I I'm just what I'm saying is other homes in that area. It appeared that that was typical of the kind of uh gravel spaces. Is that right? more typical neighborhood would be parking uh areas off of Josephine Street instead of Victor Drive. If they were to put parking on each side of the apartment building off of Josephine Street, it wouldn't interfere with that stop sign and the traffic right there.

You follow me? I do. Okay. When I I because I was out there with you, right? I agree with her. there's there would be enough room to park vehicles and I don't see it where it would affect the in my opinion it it did not appear that it would be it would be a major issue there. There's an issue there now with cars passing in the area where their driveway would be put in. When you said passing passing each other direction, uh if there's a truck coming of any size, they have to stop and let another car come through that area before they can come through. Like I said, the street's only 15 ft wide, right? If they were to access it from Josephine Street, it wouldn't put a hazard there at that stop sign. It would be nice if they was here to talk on their behalf. And that's true. Mr. Chairman, Mr. Chair, couple of corrections you need to know. We talked about Victor Drive, how wide it is. It happens to be the widest road we have in the city at 60 ft altogether. It's it's it's a strange road. Uh what's shown on this map, the drawing, you don't have Josephine Street labeled. That's the major street. That's the street you're going to front. It's really not a side setback at all. It's front setback. correct disagree this will work with what the committee has seen but just to correct the records that's those are corrections that's Joseph main street and victor 60 ft so what the board could do is you can entertain a motion uh you also have the ability to table this uh your your rules say that you have to take action uh within 90 days of the date it was first brought before So the date it was first brought before

you would have been uh February the 25th I believe. So um your May meeting 28. So you would have time you would have uh you could do the May meeting. [Music] Um let's see. Yeah, you close. Will they be notified again that they should have should appear? We could reach out and tell them that we tabled it one more time. They didn't show up and they need to be back at the next meeting or you know you guys are going to take whatever action you're going to take. So, okay. I think I would rather do that. Okay. I make a motion we table the u the request until the next meeting date and that the um the petitioners are notifying that they need to be here otherwise we'll take whatever action we'll act on it at that point in time and that'll be the last opportunity all in favor I Hi. So now to new business be docket number BCA25008 land use variance to allow a pavilion to rent in a light industrial zoning. Address is new bluff new blue bluff road. Legal description is S3 through D3 T12 R1E PTSC Northwest 12.48 acres. Owners Jeffrey Allen and Jeannie Martin. Would anybody like to speak on that behalf? Good afternoon. Do I need to sign in

please and state your name? My name is Elliot Burkett. I'm sorry I didn't get your name. Elliot Burkett. Bear with me. This is my first time here. Um or speaking, I should say. So, what we are looking to do is one just get confirmation that it is the zoning that it says it is. Um because when I look at the Morgan County parcel, it shows it being as a 502. So, I wanted to confirm if we're wanting to put a pavilion up there and uh kind of tie in to some of the amenities that we have downtown, um we're looking at something that can host 25 to 30 people for wedding events, pictures, those types of things. um what we need to do moving forward, whether it be reszoning it um or if we even need to reszone it uh before we start that process. Is it I1? Have we checked and seen if it's I1? I believe it's an I. It's an I. Well, you you would you would either need to reszone or you would need to uh get a variance. So, right now what you have is uh asked the the board of zoning appeals to issue a use variance to be able to operate uh a wedding rental is how it's been. build a partition to rent out for small weddings or gatherings and then also to add cabin rentals in the future. So that's the request as far as a use variance. Um what what basically the path has been taken right now is it'll state the industrial zoning but it would be a variance to operate whatever it is

the board decides to give you permission to operate. So that's how it currently is couched. Um you always have an option to say well we'd rather do the reszone and therefore you're if you do that you're going to go before the plan commission as opposed to zone fields and then you have to also get final approval from the city council. This is similar to what you just did in the last month which is very nearby. Oh with the retail the retail sales property just Yeah. We just wanted to make sure and clarify that it's it's not a campground. It is short-term rentals for over the weekend. So, I didn't know how if that changed be with the being at light commercial or if we should just get a variance to operate that way versus the zoning. Chairman, if I may, and maybe the board members are viewing this uh about near the next to the last page is they're rendering some possible uh somewhat of an idea of what the proposed see next to the last page. Uh next to the last. Yes. So, there will be a pavilion that's a separate building, correct? And then do you have a a proposal for the number of cabins or It's going to be a multi-phase. Um, so it's not like we're going to be trying to do everything at once. Um, I would say it's going to be anywhere from 8 to 12, but again, that it, you know, demand dictates that. Uh, that is why we I came up to to see how we should start. You know, we want to start with the pavilion because, you know, there is Main Street. There's already a kind

of a venue there. So, we're trying to add more of that uh to the city. So, we would start first with the pavilion. And how many I'm going to say captains, rental cabins? Again, the projection is 8 to 12, but that also is on demand. you know where we can put those structures once we kind of figured out exactly where we need to go from here as far as zoning or variances then we would be able to get a better number. Is that something that should be broken apart? Can it be approved together like this? Well, you'd have to be very specific. That should be a condition of what you do. Right. Okay. So then it would have to be a separate approval for for those. Okay. Can you give me um general location? Give me landmarks what's around this because I don't know exactly where this actually Yeah. So, this is just north of downtown um right before you get to Atkins on the right. It's kind of a hidden gym back there. It's the old rip corey. Um so, there's a pond up there. Well, a lake really. It's a decent size pond. I'm sorry, I can't hear you. I'm sorry. Um, it's right before you get to Atkins on the right hand side. It's kind of a hidden gym. You've got to go up a hill, a gravel drive. There's a whole go. So, if you look to the So, if you're going out of town and you're on Blue Bluff Road, um, there's a big grass hill, correct? And then there's it's like a dam for the water. So, this is right after that old tattoo parlor. So if you're at that building, it's the next gravel road to the right hand side. Okay. So you had just bought that thing. Yes, they had just purchased it. Yeah. So it's literally it's a literally right beside

that building as I remember driving that way. You literally turn it would go up the hill there. Yes, ma'am. Yeah. Was that that was all a part of Peterson's be wasn't that No, that wasn't part of Bill Peterson. Two separate. Two separate. Okay. Okay. Well, uh, he he would whatever they decide they want to ask you permission to have now. But it does need to be very specific. If they aren't ready to do these cabins, then it probably ought to be, hey, right now we're going to give a variance for the the pavilion. Once you're ready to build cabins, then you need to come back and ask for your use of variance to be extended. And that's really, I think, where you're at. Um, couple of things I have. First of all, the the findings in fact that were attached I don't believe comply with your ordinance as to something that the board could consider approving. Um, as as the board knows, when you uh grant a use variance, you have to be able to find that uh these five requirements uh and they have to be all five requirements meet uh your statutory responsibility. And to me, at least two or three of these are too general. They're not specific enough for you guys to grant a variance on. So that's number one issue that I see. The other on behalf of the city, that roadway, I'd be very interested to know what your plans are for that roadway because for years water has ran down that roadway and into Blue Bluff Road. And it has done a lot

of damage to Blue Bluff in addition to carrying a lot of debris out on the road. Um the city does have plans uh this spring or early summer to resurface Blue Bluff Road. So it's going to be very brand new pavement and the last thing that we need is that debris coming off that hill on the road. So I don't know what your plans would be as far as the surface goes for that road. Uh in my way of thinking an ideal solution would be to put a culvert at the bottom next to blue bluff. you put a great system where you collect the water into a grate that then runs into the city's uh ditch the side of the road which would probably require the road to be paved in my opinion. So that would be I think a solution that um I think the city would we've got to have some sort of plan because the water cannot continue to come off on the blue bluff. Correct. Um so that's the other challenge I think that I see from uh that perspective. Okay, excuse me. That is easy enough for me. Um what I can do is create um I can update the findings of fact. I can give you a better layout of what we decide to do with the the water runoff. Um we do of course know there is debris there that needs to be cleaned up and it is kind of swampy on that side of the road anyway. So that's part of our plan. Uh but at this meeting I just needed to know moving forward what should what are our best steps to move forward especially since we have a lot of separate little buildings. If we need to try to get approval on the main pavilion first and then once we've got that going everything is as successful as we think it should be then we could come back and do kind of either all eight all 12 or change that use to allow us to build incrementally as I said before as demand sees fit.

Yeah, I mean I you know I I if you want to come back with pavilion and five I mean whatever you guys want to come back with but I think whatever the board eventually acts on you got to be very specific and you got to know exactly what it is they're acting on. And I need to be clear, is there a need to have that reszone if they do in fact add the cabins or There's not a need to have it reszoned because you could allow this use by way of a variance. Okay. Uh so they they could do it with a variance of use. Okay. What would be again the the number of attendees that you would expect just with the pavilion? The pavilion is planned to hold 25 to 30. Okay. And we've got plenty of parking up there. So, it's not like we would have any issues at the roadside or anything like that. Okay. It's really small wedding. Correct. Right. An intimate, you know, I understand that that that's a a good idea. The only thing I'm thinking about is just accessing that road. Um I there's quite a bit of road work that would have to be done to make that passible and to make it um safe. I think I that's the right word. Uh it just seems to me and I've not ever driven up there but I don't know how wide it is. I don't know how much work you see it having to do that but it seems to me that might that might be something that would need to have as you said maybe more attention in another if if this were to be Absolutely. And we've got probably 25 to 30 feet before we get to the road. That's personal use. Um that splits between the two parcels. So there is there's no need for people to stop on the road. They can actually pull off a blue bluff before they start to climb that hill. So as far as a safety concern, that's there shouldn't be any issues there, especially once we

remove that. Um we'll have to add that culvert on what would be the east side of that driveway. So we'll be shaving those trees. So the line of sight should be fine. All of those things should be pretty much taken care of. Okay, Mr. Chairman, prior to any building permits being issued, he'll have to go storm water. We have a ordinance for storm water and that that prevention plan is pretty detailed in nature, including drawings showing how they're going to do the driveway, showing what the culprit's going to be at the end, the construction drive. So there's quite a bit we'll need to see before they actually issue any building permit. So even if they get the variance from us, they're still not going to be doing still do strong water. Would it be this just outside the box? Would would would it be better to wait till you have all that or uh we can Yeah, absolutely. We can table it until the next meeting and we'll I can design all those things. get all your stuff all your dust. Correct. And then would you prefer that we try to just do the reszone for everything? That way you've got designs and plans for the 8 to 12 cottages. I'll do that. Okay. And in st and definitely the stages and kind of projections in terms of what's the earliest that you would consider adding those things. Okay. That would be that would be too because I I agree there there just there isn't enough information here. um to really get a good picture. I don't think so. But when you present it, have like a picture of where your park where you're going to park cars at the aerial of like a drawing of of the actual almost gazebo pavilion. Correct. And then for your cabins or your your rentals where they would be laid out too or where you think would be a good idea later on. That way everything strain out then they can approve. Yeah. It it's just a large

parcel to try to put it on that one sheet of paper. So, I'll try to break it down and multiple papers. Yeah, absolutely. Did you want to speak? Make sure to sign in and say your name. Okay. Hi, my name is Jeannie Martin. Uh Jeff and I purchased this property because it's a beautiful, magical place. We had no idea it existed in Martinsville. Um it is an old rock quarry. There are 100 foot rock walls. It's beautiful and amazing. We want to um utilize the waterfront. We would love to put a pavilion for micro weddings. That's the idea here for very small intimate gatherings. Um as well as uh family reunions, whatever we can rent that out for. That is um a wholesome idea. Um I just wanted to make sure that Julie that you understand that in that area on that driveway it does go all the way up to the bar. That's not us. We're right off. So when you turn off of Blue Bluff into that drive, we're on the left. Okay. So we go into the left. We we would not have to redo that whole you see one. I just wanted to when we were talking about that I wanted to just give a better idea of where that's at. So we feel like this is going to be a destination wedding venue. This would be like people that are searching to go to Colorado or somewhere in the mountains that's beautiful and nobody else has. It's right here. It's one minute from the brick house on Maine. One minute. I'd love to see sidewalks come to it. Um, we want luxury cabin rentals. Um, things that that people are going to seek out,

not I don't want even children there for that matter. We want walking trails. Um, we want to be able to visit the downtown area. Um, I just want to put Martinsville on the map really. And and it's it's such a beautiful place that I hope that you can make a trip out there. Um, it is gated, but you can walk around it and go check it out and and see what we're what we're wanting to do here. So, that's all I have. Thank you. So, back to our previous conversation. Would you like to table it, give you guys some more time to get all that in the works? Yeah, I believe that's what should be taken care of. We'll uh I'll have more information before the next meeting. I'll send it all out, of course, do a more detailed findings and facts, kind of a better layout of what the pavilion would look like, the parking, where the cottages would be located, and kind of a a design of one or two because they are of course all going to be different slightly. But yeah, we can absolutely do that. Okay. I make a motion that we uh table docket number 250008 until the next meeting at which time um the petitioners will submit um more information to clarify and um we'll be here to answer questions. You a second. All in favor? I thank you. Motion then to table. So, the next meeting for the BZA will be Tuesday, May 28th. Same place, same time. I get a motion to adjurnn. All in favor?

I need to sign the minutes. Yes. Miss something I can't

That's too bad. Sorry, it's a little

It's close enough to 7 o'clock. I'm going to go ahead and start the meeting. I'd like to welcome everybody to the uh planning commission meeting for the city of Martinsville, Tuesday, April the 22nd, 2025. Meeting is called to order. First up is roll call. Richard Baston here. Steve Bod here. James Burkhard here. Joe Disney present. Richard Gern present. Caleb Forester here. Rick Peacock here. Annne Miller present. Jason Scott here. Troy Swan, then myself, Marilyn Cider. Okay. Next up is present presentation of minutes dated February the 25th which was our last meeting 2025. Does everybody have a chance to look over the minutes? Are there any corrections? Yes. Um in in reference to the uh first item on the docket PC 25002 the last paragraph on of the paragraph that starts Scarlett Andrews team investments. It says the units, the last sentence says the units would be owned by Habitat for Humanity. I offer the correction. The units would be owned by TNH investments because they're referring to the 34 unit buildings. The property I think is

currently owned by Habitat, but they have an intent to sell section to Teenage. So, it wouldn't be owned by Habitat. Does that make sense? Yes. Yeah, I think that everybody understand that during that meeting. Yeah, I think that's just the correction for the minutes. And then if you go down, it says we're monstrators and then there are two very small paragraphs under uh the first one says commission member Richard. Um this asked about the maintenance of the units and protecting the neighborhood. Um I think that the response was that TNH answered they will maintain 34 apartment units. The reason I mentioned that is because it continues in the next paragraph to talk about Habitat. So just to clarify, I think there might have been some confusion that Habitat is the current land owner but they're not owning or managing the apartments that we gave a school request. So just add teenage investments answers that they will maintain 34 units. Did you get all I did. And then lastly, Joe Mills I would add of Habitat for Humanity said and I would add homeowners. So Joe Mills for Habitat Humanity said homeowners we you said Joe Mills of Habitat for Humanity. Okay. And then it says said Joe Mills said that they are required. I would say Joe Mills said that the homeowners are

required to sign an agreement regarding the ownership of the six future Habitat homes to be built. Just to clarify, Habitat has is not owning or managing the 34 units. So Joe was responding to what the six future Habitat homes and homeowners would be asked to do all my Okay. Steve, did you have anything else? No. Thank you. Was there anything else in the minutes you like to see on the corrected minutes? Uh, do I hear a motion? I move to approve them with those three corrections. Steve Bod made a motion to approve. I'll second that. Now second All in favor say I. I abstain. Who did that? And Miller abstain. Okay. Uh, new business. I'd like to make an announcement here on the first item on the docket. uh Flowers by Dwey and Andrea Ashbrook are both very good customers of mine and friends and I have had a conversation about the new

building and also in that we talked about signage. So I will be recusing myself u and have no conversation or vote in this. So at this point, docket number PC250006, historic district signage approval, address 90 West Morgan Street for owners, Duetta Craney and Andrea Ashbrook, Dewey Flowers. And you want to come up, you want to sign in with your name. So, you sent all this in us. Tell us what you're doing. Um, well, we're going to do the I'm sorry I didn't give her name. Andrea Ashburg. Okay. We were going to do two signs, one on the front on the Morgan Street side and one on the Malberry Street side above the doors. And we were going to do four no parking signs on the side in the parking lot, but I'm not sure we're going to do those now because paying $150 per sign is costing us more than I'm paying for the signs. So, we may just use the signs that are there that are already on the building if that's feasible. Can you explain that 150 a sign? Well, they told me it would be 150 per sign

that we put on the building, no matter the size. Small sign. Yeah. Who told that? Okay. I want to clarify there. sign permit application. A one-sided sign is going to be is that $150 fee per sign. If you have six of them, that's a $900 fee. That's where I'm at. So, when it's a two-sided sign, as you would drive down a road and see uh a McDonald's sign, pylon sign, that's a two-sided sign. That's two times money. And I shared that information with this young lady. That's that's in our sign permit application. And when was and I guess I don't remember when was that passed for that? When where was that pass? Well, you have you had you updated your ordinance. Council did it uh last fall and then you just did an amendment to that and added a table last month. So, we tabled it last month. Oh, no. No, no. You approved a revision to the ordinance last fall. Uhhuh. And then there was a table that was omitted from what you approved in the fall. So last month the council approved the ordinance with the addition of the table as part of the ordinance city council. City council and so it's I apologize that that is correct. Yes sir. One sided. Yes. So it's two-sided 300 two times the money and and that would be the same for like

these no parking or customer only parking. We're talking a one-sided sign. No matter what the size No matter what the size. Okay. Exactly. Does not make sense to me. And the customer apartment signs because they have advertising in it are being charged. If they wereformational home customer, but since it says customer since it says flowers by doing on it, we'll double take that off. We'll just take it off. So if it says customer only, then it's fine. Sure. You're asking approval for these signs, correct? Pardon me. You're asking for the two three foot x 5 foot signs that identify above the floor. Yes. You don't happen to know the total square footage of the height and width of the front of the building and the side of the building. I do. Do you? Yes. the front of her building which faces Morgan Street. Yeah, there is. It's 476 square feet. That's with glass in the front of the building. That's sure the front beside Malbury Street sides, 1836 square feet. There's more space there. I mean, it easily meets signage. So, one square foot of sign per 10 square foot of building face is the maximum and those that

greatly your signs are much much under that. So no problem with correct so they can put much larger. Any other questions, conversation? I'd like to entertain a motion for PC 25006. Steve Bod, I would move that we approve the application for the the two identifying signs above the two doors for flowers. I sign I second. Steve voting with the motion and seconded. All those in favor oppose. Motion carries. Thank you, Andrea. Welcome back to downtown. Yeah. Next up, docket number PC250007, historic district signage approval. Address is 78 North Main Street. U owner of this is Artisian Group. It's presented by Victoria Stanger, tenant for Urban Market. Sign in. Sign in and state your name. Victoria Stanger. Okay. Tell us what you have. Um, basically I'm just seeking approval for sign just like by doing.

It's two sides, right? You'll have printing on both sides. Yeah. Thanks for bringing that up. Sorry. No, it's okay. Victoria, do you know the dimensions of the sign? I saw your your submitts approximately 37 in by 27, but particularly with that extend out from the building. There's a maximum they're supposed to stick out. Do you happen to know what that what the total dimension is? Excuse me. 6.84 square ft square footage of the sign. But it extends out and the ordinance says that um signs that stick out over the sidewalk should be no more than three feet from the building 36 in. So, I was just wondering with the metal work and how far it would hang out from the building. So, the little hanger was already there and it did not exceed any further than any of the other signs on that side. That metal that neat metal hanger that was already on this on the building. This was the reporter Times for Yeah. Do you know if it is more than 8 feet above our heads when we walk by? Stephie, it's definitely a lot higher than that. And I know 8 ft is the minimum. Yeah, it's uh I was there today. Uh it's more than 10 or 11. Say we had a 10ft ladder whenever we put it up to take that photo. So, and we had to stand at the

very top of it. It's actually on the face of the second floor. Yeah. And that square footage on the front of that building is 432 ft. No problem with the sign. The size of that sign building. I make a motion we approve docket number 25007. This is Ann Miller. I'll second that. Caleb Forester made the second. All those in favor say I. Opposed? Motion carries. Thank you. Thank you. We're at the end of new business. Does anybody have any discussion that you want to uh to have at this time? Bob and Gary, is there is there any way we can get the application like I this doesn't happen that often, but for downtown signs that they that the applicant petitioner should write on there the dimensions of the building, the total square footage of the space, total square footage of the sign so that we don't have to you could you could review that and indicate to us what it is. You know, is that would it be helpful to have it on the application in some fashion? Look down and see if we can take that application and maybe add some uh information to that. I see other plan commission procedure that the applicant comes in and meets with in our case Lisa and explain to him the paperwork here. So, it says where

your signage needs to be. and help in the process rather than just a piece of paper. Yeah, it just be nice if what is submitted to us shows I mean the drawing it's hard to pick it up but flower flowers do these flowers it's got the dimensions of the building I can't really read it and then I have to do my math and stuff it would be nice if that was just right there there's the square footage of the phase of the building here's footage of the sign I'm requesting. Yes or no? It would just require that you all make sure that seems accurate. You had the case with the do sign just as we said a few minutes ago. If it would just beenformational and would have saved her $450. I'd still love to get any packet you can provide us, Bob, with what a petitioner receives when they come into the office, be it downtown issues or a regular plat approval or something. I'd love to have you present to us what they receive, what information you give them, just so that I can know more about what they're receiving and what they should be prepared to do when they arrive and and maybe that would lead me to talk with us, my fellow commissioners, about what, if anything, more we could try to indicate we need so we can make more informed decisions. Any conversation on that or you got something you want to say? Not related to that,

but if uh I know in February we were discussing um making changes to the mailing requirements, but I believe Mr. coffee was not present in February. So, we weren't 100% certain how to proceed with that. So, I would whatever that next step would be, if we need to put that on our agenda for next month, could we get a proposal to amend that requirement? So, your question is to Mr. Calby, what we need to do to proceed. Yes. Talking about Yeah. So, what you would need to do is you would need to get it on your agenda as an agenda item. You would then make a recommendation to the city council that your ordinance be amended to whatever type of mailing that you're wanting to suggest and then the city council would have to pass the change to the ordinance. Okay. Okay. So, you you got to recommend it first and then it goes to the council. It'll be up to them whether or not they're going to do it. So, could I appoint Rick to oversee that and put something together for our next meeting? Good. Yeah. Rick, would you like to I can do that. Okay. Anyway, that can be shared with us in advance. May have to go through you, Mr. Coffee. Um, the wording to to be able to describe. Yeah, I would I would want to look at it. I would want to look at it before you guys are going to vote on it. Yeah. So, you can put something together and he sure with you outside of here. Rick, you put something together and send it

to Dale and that way you can work back and forth with him. Jim, do you have Yeah, I got in in line with that. If you go down the ordinance, they The petitioner has to get that all certified by a notary. Correct. And he's done all this stuff. If we if you go down that ordinance to H, they have to have a notorized thing that they they've taken care of all that. They have to they have to sign an affidavit that is notorized that says they have complied with all the requirements for notification. I I just think that's a little over the top, too. Of course not. I mean, they got hard to get. They got state statute, so you're not going to be able to change that. Okay. All right. So, if Rick, if you'll work with Dale on that and that way he's had an opportunity to look at that, we'll put that on the agenda for next month and uh then you can come back with the finished product. Jim Dale have worked on and present that to the planning commission and then we vote on that and then we send it on to council. Thank you, Rick. You're welcome. Thank you. Is there anything else that we'd like to discuss this evening? Well, we have nothing else. Ready to adjourn. Rick makes a motion to adjourn. Second. Meeting is adjourned. Next meeting is May the 28th, 2025 at 7 o'clock. May 27 because we're not meeting on the

day. So, city council meets on the 27th because that's a Tuesday after Memorial Day. You guys meet the following day on the 28th. So, Wednesday. Oh, so our our So, we're meeting on Wednesday. Sure. And it says here Tuesday. And it's almost straight, but We block our [Music] parking very