Board of Supervisors - Regular Meeting

Okay, Glad I was ready. Mr. Williams present. Mr. Bill Harris present. Mr. Kittinen here. Mr. Jesse present. Mr. Don Harris President. Let us pray. A gracious God, our father once again we come to this place, Father, be with us and strengthen us as we go forth, Father, and helping us to understand one another, Father. And also help us understand the county because this is what it's all all about, Father. that we can do things that are uplifting to you, Father, as well as community, Father, that whatever would be would be not a disgrace, Father, but it'd be helpful and and understanding as we go into the future, Father. So, be with us once again in your son's name, we pray. Amen. Thank you, Mr. Williams. Um, Miss Hammond, uh, pledge, please.

I pledge algiance to the flag of the United States of America and to the stands one nation under God indivisibley and justice for all. All right. Uh I'd entertain a motion for approval of the consent agenda. I so move. So moved by Mr. Jesse. Second. Second by Mr. Kittin. Any additions uh or changes to the minutes? Seeing none hearing none. Uh roll call, please. Mr. Bill Harris. Yes. Mr. Kittinden. Yes. Mr. Jesse? Yes. Mr. Williams? Yes. Mr. Don Harris? Yes. Motion for approval of the consent agenda is completed and let's move right along to public comments. Do we have anybody that would like to speak? I have one registered public speaker, M um L Mr. Lewis Briggs. Good afternoon, sir. You have the podium. Okay. Good afternoon. Lewis Bridge, 1034 Halis Road. All right. I had some things here I wrote down that need the attention of this county. Uh number one, 668. It's not a decent road for a school bus to go down. It's in bad shape. Come on, guys. Fix the road. It need a total face lift. The road is narrow and you got uh trash everywhere. And when it rain, you need a almost need a boat to get down there. Okay. Number two, 619.

That need a total phase lift. Somebody came down the other day and put some uh put a band-aid on it. It's bad when your band-aid crack up. All right. That need a total fade lit. And you got cracks in the road that grass is coming up in it. This a pavement now. This all you have to do is come. Hey, just walk the road and you can see it. I I don't have to get up here and tell you to do your job. And the road need to be fish real bad. At 6:34 going down the dock side, the citizens is making a dump site down there leading into the creek. And that could cause us a problem one day. You might not see it now, but when a storm come like a hurricane hazel, that stuff's going to go right down into the creek. And guess who gonna have to fix it? This group in here. Thank you. Just go down and see it. I I'm I'm here telling you the thing now trying to prevent stuff and 629 that need to be repaid. And and I advise you and I like to see the county supervisor, all you guys, if you do it at one time, uh have a have a county community meet at least twice a year. Let the citizen know what's going on. But the only time I see your face is when you come around want to vote. That's unacceptable. Show some accountability and y'all not showing it. And these things is going to cause a problem one day and and I will present some pictures the next time I come in here. And also thank you for uh for the concern in closing. Just go and do it. And we don't need a band-aid. Especially one that

cracks up when you fix call yourself fixing the road fixing bumps. Thank you. And I have all this on paper, sir. Yeah. Are you going to give that to somebody? And you want if you want that I just I just need to know the roads that you had concerns about. All to you if you were writing them down. I was I just wanted to make sure. Oh, okay. Uh 668, 619, 634, and 629, right? Is that correct? That's correct. Thank you, sir. Okay. Y'all have a blessed day. Anybody else like to speak? Seeing none, hearing none, I'm going to close the public comment section and we're going to move to item number three, constitutional officers, uh treasur report only. and commissioner of revenue report only. Any discussions, comments? Seeing none, hearing none, we're going to move to item number four, agency and staff reports. Um, Mr. Lee Mcnite, VOT. Good afternoon, members of the board. I'm here just to give uh the board a quick update what's going on in Middle Sex County. Construction, it is paving season. There's quite a few roads being paved in Middle Sex County this year. Um just some highlights. Philpot Road 620, 649 Stormmont, and 1102 Fishing Bay Road are some of the routes that are being paved this year. Some of those have been completed. Uh there's a litany of other surface treatment routes throughout the county. Um some construction projects in the next 24 months. I did want to highlight the route 333 at 626 Regent Road intersection improvement that should start in December of 2026. That's the

addition of a left turn lane onto Regent Road off of Route 33. Uh some bridge projects in the next 24 months that I did want to hit on. The northbound bridge replacement over Dragon Run on Route 17 is projected for early 2026 start. However, that might be accelerated to November of 2025 if we can get the contractor uh to agree to that. Some uh meetings of significance I did want to highlight. We have the Deltavville shared use path public meeting that's scheduled for June 5th um at the Rescue Squad building. Again, just to remind the the board, that's the proposed shared use path from the Rescue Squad building on the south side of Route 33 to Green Cove's Road. It'll cross Route 33 to Green Cove Road at that point. And that's the first segment of the the overall project. Um some other meetings of significance. We do have a public hearing this evening um for the secondary six-year plan in Middle Sex County. There is the only change to that plan. There was a request for Route 740 Sports Complex Road to be added to that plan to be paved this year through this the county secondary six-year plan at if the board directs the county administrator to uh requests the department do that. We can perform that work and administer that work this construction year. Um, and it would it would come out of the countywide services UPC that the county has. And then the other thing I wanted to note, the traffic engineering request, the flashing yellow arrow at Route 3 and 33, that is currently under review um, at the request of some board members. And at this point, I'd be happy

to answer any questions that the board may have. I see there somewhere doing some tree trimming. There should be tree trimming. Let's see it. I don't have specific routes, but yes, it sounds because um I know the we got 629 two different ends here, but the where where they all just paved and by the way, it's a really nice job. Really appreciate it. You did you really did well. Um and I think what gentleman just spoke like see that same competent other places in the county too and I hope you can work in the building. Yeah. So do that for us. But the tree trimming now that you I mean the trees are you can't hardly pass on without hitting the trees on the side there on Stormmont. Yes. On where you just paved at. I mean it's rough. I think trees are right basically in the ditch. There's not much. Okay. But thank you for what you've done. Yes, sir. [Music] Mr. Chairman, I think if it's the consensus of the board just authorized me to write Lee an email regarding that small section of road behind the middle school, I could do that. Consensus I think is fine. Is is everybody I got I got a couple things first. Okay. Now, uh 740. You say the 740 that's the one we talking about. I guess want to put some asphalt or something on. Yes, sir. All right. And and um I'm looking at the list for 25 and uh and Mr. Briggs got up and spoke. It looked like we cutting off roads and not fixing the other ends of it. For instance, 629 or 620. Uh you did the uh did a beautiful job to the school. Then it stopped. I I I'm just wondering why because we've been talking about 619 628 now for at least 5 years and having anything got done. But what I find amazing in this I look at the ones that going to be treated for

2025. Every one of them is in Deltaville, you know. So, uh and I don't look at things as being a coincidence. I look at what they are. Uh reservicing roads 25. I if I'm looking right, every road there says Deltavville. And even on the Star Mount road, you done good on the other side, but you the other side is getting deteriorated too on Star Road. Then I don't know why it's not completion completion and I don't I mean I got my own way about these things. I I do think things that the reason that it don't get done on the other side is nothing. We closed the road and we talking about 629 619 where the road is cracking up. We talking about a bumpers lane which hadn't been. And it used to be a dirt road, but it's a state road there and it's look like it's not considered. And the way I'm looking at it is that how we get all of these names ahead of some of the roads that's off. And once again, how we get a top priority saying we going to make a a motion to do one land and that particular space get above everybody else. Then we seem like we are anxious to do this and we're overlooking everything else. Now, I might be talking in circles, but I'm not talking in circles because I see how it happening. I see what's happening. And I don't think that's a fair way to do things. I don't want you I want to pat you on your back. I mean, you do a good thing just like we were saying, but the light and also appreciate it uh your action uh on on the light, but these studies going to get somebody killed. You know, we we we and and when a person say that we have bad accidents over and over, this is not a reflection to you. uh over and over again. We see it happen. We have a near miss when they know the light is a problem because we travel that road every day. Then somebody uh got to make a decision that is not walking the road. They don't know the road. They probably don't even live here. They don't see that light like we do. Now we talking

about the increase in traffic, which it will be this time of year because we got the camping grounds. It's going to be an increase. that left turn is gonna gonna be and I see it every morning driving the bus and after me and you talk the same morning I see them shoot right through that light because they're not paying attention and just the idea of something that's need once we decide that we need it it's kind of like taking us so long to get it done then we are promoting things and maybe as a county that we're not pushing priorities once somebody from another place say what we need and we relax and I don't like to do things on favoritism because that's not looking at me. Okay? I make a decision based on what need to be done and I'm not anybody's sister. Okay? So, uh I appreciate what you do cuz you got that tree cut down at at Christ Church and took six years to get it cut down. Thank God that only took you uh 60 days. So, that done pretty good, you know. So, I appreciate what you do, man. But I don't like this list, but I know the list in some way is in hurry to you. Then you push the list and then we don't get exactly the things that we're not listening at the citizen because if I'm looking at all of these, I know some of these citizens didn't complain as much about some of these areas that are getting fixed and some of them look pretty good. You know, like I say, I travel with them. But, uh, once again, appreciate what you're doing. I hope y'all listen to Mr. Bridge and what he was saying. Uh, these roads have been in place for a long time and haven't got anything done, you know. So, um, it would be nice to, uh, get something done and I know you will. Okay, this it's not a problem. So, just to speak on some of those really quick, 668 that's already been placed on the resurfacing schedule for future consideration. Um, it's also been put on the schedule for regular routine maintenance for shoulders and ditch work. So, we're going to get that

taken care of. 629, you're absolutely right. That's also been that's put on the resurfacing schedule for future consideration. And same similar shoulders and ditch need to be pulled on that road as well on the other side. 619 I think it need major work. Okay. Other words it's too narrow. We too narrow. Too narrow. Okay. And I've saw a car one two three three people that go in the curbs right then and ran up in the lady yard the other day. You know, you don't hear that near miss then something happened. You know, just like a near miss and something happened. You live there, then you can see these things happening. So when some of us reporting, we not making it up. We'll tell you what we see and and and and we are the ones that got our boots on the ground, you know. So, thank you once again. Also uh in Warner uh 603 uh it might be on the plan above but you're trimming trimming trees because a lot of limbs that down on that road heading heading toward King Green Queen but it's on and also what is the process of uh possibility of getting a sign and in front of I live right on 17 uh in Mickberry Hill. A lot of times uh we have a big big funeral or something. Some people will pull out there and want to go the opposite way sometime, not thinking. Is there is there a possibility of getting a one-way sign somewhere there? Yes, absolutely. This is right there. I I'll Yeah, right. Put it right in, you know, where you come out because uh if I wasn't standing out there, they would have went the wrong way. I think Yes, sir. Mr. Jesse, let me look into that. I don't think you're the first person that brought that specific location up. Okay. Appreciate that on that. Okay, good. As usual, I save mine for last. Um, is there a consensus? Can I get a consensus for everybody for them

to continue on uh with the added from RA? they in front of the complex uh of what's already been black topped uh on field pot, but they're going to extend that up uh to the dumpsters, I guess, there on um uh on the complex road. Everybody good? Okay. So, I'll empower Mr. Walker to finalize what you need to finalize with him. All I ask though is I need um probably at least a week, okay, for you to tell me that you're coming on this date so we can remove the speed bumps. So, if you could do that, um I do let me know when that actually is going to get ready to start so that we can pull those up. I'm not going to pull them up until you give me a definitive date of when you think that'll be. Is Is that reasonable? Yes, sir. Okay. Good. Good. Good. Uh and um Lee, uh I I'd also like to echo some of the conse uh some of the comments as well. Uh we feel fortunate to have you in the spot that you're in. You're very proactive on what we need here uh in the county and thank you very much for what you uh what you do and how you have a magic wand and make it happen. Thank you. I really appreciate it. Thank you, sir. Yes, sir. Okay. School matters. Miss Mary, Dr. Sites, welcome to the podium. Good afternoon. All right. So, I did not write down the page numbers that 53 budget supplement request. All right. So, we have a few things just to

be appropriated or transferred to a different category. We've got a couple of refunds. We had a conference that we paid for that was refunded back to us because it was cancelled. And then we had a repayment back for a service that our attorneys had already paid for. So, it was paid twice that was refunded to us. So, those are the revenue pieces and the rebates and refunds. So coming down to the expense category there is a movement from funds and purchase services in the instructional category to you'll see one two three four five categories below that administration attendance and health transportation maintenance technology and nutrition and that is for our school board to be able to discuss when we meet next Monday the potential for a $1,000 bonus for our staff. The what landed in the state budget. We had to wait for the governor to sign that which he signed on Friday was money in the general assembly for SOQ funded instructional personnel and support personnel. And it was very clearly defined what those positions were. And so we have about $136,000 coming to us from the state for those positions in order for us to fund the additional positions that we have because it doesn't cover everyone. We have the money in our accounts. It's just has to be moved into a different category because we are categorically funded. And so that's what this request is for. Wonderful. Uh and that's a good thing, right? Yes. for what the governor signed and giving you some extra flexibility for hiring those additional spots um for your budget. Yes. Okay. Wonderful. Any questions? So, was there there's enough money here for everyone to get a bonus or not?

There there is, but the way that we're funded in the school division is we're funded categorically and you'll appropriate that this evening. And so you fund um a junk in instruction, administration, attendance and health, technology, pupil transportation, maintenance, debt service. Nutrition is self-sufficient, so it gets its own money from the federal government based on the number of meals it serves. So we have the money, we just need it appropriated into the correct category. It's more of a bookkeeping issue than it is a So we're not asking for any additional funds. We're just asking to be appropriated into that category. For example, the transportation department will likely spend almost all of its funds by the time we get to the end of FY25. And it's not any money in the go additional money in the governor's budget to fund a bonus in those positions because they're not instructional positions. It's specific to instructional positions. the bonus. Was there a bonus like this um before January 1st, too, or is this the same one that's kind of been floating around all year or or am I missing something? This is the one. So, the general assembly proposed it. It was not in the governor's budget until the governor signed it this past Friday. And so, we operated off of the known information. And that was what the governor's amended budget was that came out in December. It was not in the governor's budget. General Assembly has been talking about it for a few months, but until it became signed into budget, we were not able to make decisions or move on anything. And so, we're looking forward to having it paid as a retention bonus in June for any employees or staff that are returning to the school division. Um, and so just the nature of you all meeting once a month and our school board meeting once a month. Our school board, it's up for an action item for our schoolboard meeting on Monday

evening in order for it to be paid in June. It has to be appropriated before that time. So there's nothing any of us could have done different to have getting this bonus into their hands sooner then? No. Okay. No, we had we had to wait for the governor and that happened on Friday. This past Friday, May 2nd. Yes. Correct. Yes. And just to piggyback on that, yes, that was some of the discussions back in January that that might possibly, but nothing had been secured at this point. Okay. Any other questions? I got a couple questions. Go ahead. Starting with the uh bonus administration and attendance and help. And you got exact figure here is written up as $5,600. How many people is that? So that that category is central office personnel. It is um all of our nurses. It's our division social worker. It's our division school psychologist. It's our division speech language pathologist. What Karen's been able to do is look at the amount of money that's in that category now and looking through what the additional expenses will be through June. Looking at it, it does not look like there would be enough to cover bonuses, which is an additional expense. Again, the the money that's coming to us from the state is coming on the instruction side of things. And that's why we're asking there are some additional unspent funds and purchase services in the instructional category. And that's why we're asking to move that over. You'll see the small pieces of it into the other categories. So, that's roughly five people, 10 people, what how many people in that C? Oh, yeah. No, it's probably at least 20 people. 20 people. That's just just the addition additional that would be needed for all of those positions. Okay. And and the money that you have is money you projecting that you did not use.

Correct. The money to be moved over into those categories. Yes. Transportation bonus. How many people y'all got included on that? It's everybody in the transportation department. So to clarify, it's for any staff that will be returning to the school division that's signed their contract to come back next year. These amounts look a little bit wonky because it will be the additional that's needed in those categories in order to fund the bonus. It doesn't mean that right well the governor will have a new so so when you say um additional then then if I write a number down I can't divide that and say you know the bus drivers uh so transportation will get $500 we can't no no so what we're saying what we're proposing and our school board will have this discussion and action item on Monday evening the bonus is $1,000 for every employee and so every returning employee the school division bonus school division bonuses were different than what the governor already put in his budget for state employees. School division employees are not state employees and what the general assembly put in for school divisions was $1,000 per person. And that's is the SOQ positions are SOQ funded instructional positions. Is it only the SOQ funed positions that get the uh 1.5? It there is no 1.5. It's $1,000 a person. There was no percentage on the school side of things. That was that was state bonus was different than school division bonus. Okay. So there's enough money coming from the state for this to be funded. Then basically there's enough money coming from the state and then additional additional movement that we have here that will cover it. Mhm. We're not asking for any additional money just to be appropriated into the appropriate categories. Okay. So in understanding right now I don't I'm not getting a lot of question because I don't want to do

that. So to get it right everybody in the school system that is what you call um that's something to do with the administration procedure students will be getting $1,000 at the end of June. So, what my proposal to the school board will be, and they'll take action on that on Monday evening, is that every employee, no matter what the position is, who's returning to the school division for the next school year, will receive a $1,000 bonus in June. That is pending schoolboard approval on Monday evening. It just so happens this meeting comes before that meeting and the state is going to do that. And you state funding a portion of it. We have the we have the ability to fund the rest of it and everybody be getting the same amount. Yes sir. Top to bottom. That is our proposal. Yes, sir. From top to bottom. Yes, sir. It's not a percentage. It's a $1,000 per person. Good move. Thank you. Okay. Then, uh it would be appropriate for us to um a motion to approve the budget supplement request form FY2025-27. I so moved. So moved by Mr. Jesse, second second by Mr. Kittin. Sorry, by Mr. Harris. Bill Harris. Uh, any other uh discussion? Roll call, please. Mr. Kittinden. Yes. Mr. Jesse? Yes. Mr. Williams? Yes. Mr. Bill Harris? Yes. Mr. Don Harris? Yes. Motion's approved. Anything else y'all have? No. Karen was just reminding me. So, we'll get some additional updated figures from the state budget once we get that calculation tool and then we'll come back and I know you all are appropriating funds this evening. That state number is likely to change a little bit and so we'll come back in June hopefully with that number. Wonderful. Thank you'all for being here. Thank you. And Mr. Mr. Chairman, before our school folks leave, the resolution,

the budget resolution at your seat that's free of your packet has the school's information inputed in the appropriate line items. Thank you for that, Karen. Thank you. Okay, that's going to be discussed later. Yes. Um, social services is a report only and um I don't know that there's any discussion with that. Uh, item number D, airport land transfer. Uh, Miss Lewis. Yes, sir. Um, Amory, if you could pull up page 56 in the packet, please, so they can see my memo, I'd appreciate it. [Applause] So, um, I have my team here with me. I have Dave Cretz and I have Richard Lewis from the airport to answer any, um, specific questions you may have that I'm not able to answer. Mark Flynn apologizes, but he was not able to be here. I believe he's in France. He's living a hard life. We feel so bad for him. We feel so bad for him. Um, we've requested Bri and Good Bread. But with that, what's before you is um as part of your the ongoing project at the airport, it has come out in the airport layout plan that in order um to place the taxiway lights and to get the funding from the state, we needed Mr. Barber to convey back a portion of the property that he had previously purchased from the county. And Mr. Barber has agreed to do that. And that strip consists of, as you can see here in my in my memo, of um just over a half acre. There's no cost to this. The deed is prepared in the packet. Um I'm happy to answer any questions, but essentially this is so that the taxiway lights that the state will be funding will be on county owned property, which you know is how it

should be. And Mr. Barber is in agreement. I have reviewed the deed. And the next page down is a site plan. So you can see that it's a very tiny strip. And so what staff recommends is that the board authorize um me to sign the deed and to accept the conveyance. And I'm happy to answer any questions you may have. Questions? Procedural matter more than anything else. Sure. With what the state Oh, yes, sir. Yeah. Yes. I mean essentially what this is is the state wants to they will not provide the funding for the taxiway lights if if Mr. Barber retains the property right and so that becomes a safety issue and Yep. So Mr. Barber uh was in agreement and has conveyed is willing to convey it back at no cost to the county. Do we need a motion on that? Yes sir you do. You need a motion to accept the conveyance and to authorize me to sign it. Motion would be in order. So moved. So moved by Mr. Kinden. Second. Second by Mr. Bill Harris. Any further discussion? Roll call, please. Mr. Jesse? Yes. Mr. Williams? Yes. Mr. Bill Harris? Yes. Mr. Kinden? Yes. Mr. Don Harris? Yes. Motion's approved. Thank you, gentlemen. Okay. Item number E, HRSD update. Jay Dano. Mr. Chairman, I'll introduce Jay. He's uh I guess our liaison with Hemp Road Sanitation District. Chip England. And I had the uh pleasure of meeting with Jay back in January, I believe it was, and they had some revised plans and and um minations on sewer and how they were going to handle it that they weren't quite ready to go public with then. and we asked them to come into the June meeting, but we understand there's

already been some newspaper articles written about it. So, we bumped that up to May. Uh, so thanks for being with us, Jay. All right. Good afternoon. Yes, Mr. Chairman, members of the board, Miss Lewis, Mr. Walker, nice to see you again. Uh, it's nice to be back up here in Middle Sex County. Uh, as Matt mentioned, I think I have a few slides and I don't know if they're on you all have them already, but so Mr. Walker asked me to come on up and give an update on on where HRC is at with um the different treatment plants we have here in Middle Sex County and what our longer term plans look like. So, just a quick overview. I believe Jeremiah has been up here recently, but for those that aren't familiar, HRCD serves a population of about 1.9 million people. We serve 30 cities, counties, and towns in southeastern Virginia from the Maryland on the Eastern Shore down to North Carolina and then all the way out to King William County, your neighbor. Um, our uh commission is governor appointed. Uh we provide about the capacity to treat 225 million gallons per day of of waste water. Uh next slide please. Day in and day out we treat waste water and recover natural resources to protect public health and the environment. Um and our long-term vision is that communities will have clean waterways and reliable water resources for generations to come. All right, next slide. So last t last year this time uh we had a big project out to bid the Middle Sex transmission force main that was going to take the Urbana treatment plant and the central Middle Sex or Saluda treatment plant right behind the building here offline down

the spine of the county uh across the Pianka tank and over to our Matthews transmission force main down through Gloucester County and onto our York River treatment plant. Um, we bid that project expecting it to be around $40 million. The bids came in around $81 million and we said we don't have the money to do that and I think the county was sort of pleased because they didn't have the money to cost participation participate with that either. In June of last year, our commission rejected those bids. Um, and on a parallel path, we were in the midst of a what we called the middle peninsula master planning effort to look at the long-term vision for providing wastewater service for the middle peninsula. And uh, up to that point in time uh, we were assuming that the Middle Sex Transmission Force main was moving forward. So we hit pause. We said, "Wait a minute. Let's look to see if there's any other alternatives where uh we might gain better value for uh Virginiaians in southeastern Virginia as we look look to the future. And next slide please. And what we determined was we had this great opportunity to not just take two treatment plants offline uh Urbana Central but also the West Point plant and take those down to our Williamsburg treatment plant. Last time I was here, I talked about the cost of running small treatment plants uh is about cost us about $20 per thousand gallons of water treated versus Williamsburg cost us about $2 per thousand gallons treated. So long term there's huge value in providing wastewater treatment at larger scale at larger treatment plants. It's not easy to get the flow there, but uh in the long term the numbers work such that we should. And so this is just a couple

clippings from the master plan report. And what it shows is our intention and we've programmed our CIP which will go to our commission this month uh for approval um of the new projects that we we've programmed in. And uh we plan on taking West Point, doing a a feasibility study this year to take West Point down to our uh interceptor system, which is just outside Toronto there. And that leads to our Williamsburg treatment plant. That would set the stage for being able to take uh Central Middle Sex and Urbana down um down through West Point and again to our Williamsburg treatment plant. So that's what we've plugged into our uh long-term CIP moving forward. You can see the dates there that um the West Point to or Williamsburg is what I call it uh is starting now through 2030 and then uh after that was in place we'd be able to take these other plants offline. It's our intention to get the Urbana and the central middle sex treatment plants offline. We're well aware that they discharge into Urbana Creek and the Rapahanic Basin. Um and um so our intention is to take those offline eventually. Um so with that um Matt also was asking me next slide please to talk a little bit about centralized versus decentralized treatment. Um I I have a secret to share. Wastewater treatment is really expensive. All right. Uh there's there's no way around it. Uh no one wants to pay for it. Um so um the four bullets here that I'll talk about is HRSD was formed, founded, structured to provide centralized wastewater treatment and we're experts in the field. We I work with a lot of PhDs and they have

numerous patents and their technologies are used across the world uh and and we're doing great things uh on large scale wastewater treatment. We're also very good at financial analysis and we're happy and I've shared many analyses with Matt about the cost to provide wastewater treatment and we'll continue to do so and share our numbers. Uh we are not in the business of development. We are development agnostic. We leave that to the localities that we serve and they need to make the decisions about how best to what services and what growth they want to have in their u political boundaries. But we provide the backup information for what it might cost to provide wastewater service and and the different alternatives for doing so. Both capital expenditures and long-term operational and maintenance expenditures as well as the associated risk associated with each of the different options. Um, and I I have a couple links listed uh related to decentralized treatment. And then also just a highlight that we do not we're not in the business of owning and operating decentralized treatment systems. um these two links uh years ago we did a study about uh if we were to get into the business of decentralized wastewater uh systems what it would look like and and that's a very valuable resource that's available and provides a lot of insight and and uh weighs the pros and cons of different alternatives to do so and then the legislative information system of Virginia section chapter 613 talks about alternative on-site uh sewage systems and and provides information uh information related to owning and operating those. Uh, one one point to remember is that with centralized systems that we run, we're regulated by the Department of Environmental Quality. Generally, with decentralized systems, they're um under

the purview of the Virginia Department of Health. Uh, next slide, please. Um, well, that's what I came to prepare, Matt, or that's what I came to talk about, but I'm happy to field questions and talk about where we're at. Um, quick question. So, uh, y'all have made the decision that this is the direction that you're going to go with the two plants here in Middle Sex is to send it to West Point and then from there we'll go to Yorktown. I assume that Williamsburg treatment plan. Okay. Um, just help me with an acronym here. Uh, where is it? I think it's on a back up a page. Uh, what is that page any never mind. Uh, it was on alternatives and it said Dixie. What does that stand for? It's just a town or or I don't even know if it's a town. Yeah, that's called Okay. Okay. Okay. Well, that answer that answers my question on that. Um, so these time frames are pretty much what we discussed back in January. um a five-year roll out for West Point to Tano. Uh another five years minimum for Urbana to West Point. Two ends in Urbana and then um Deltville is kind of off this. It's on longer longer term. Yeah. So, so as you can see in in some of the clips from the report that longer term um we we could still uh take southern Middle Sex across the Pianka tank and

into our York River treatment plant uh service area. Yeah. 2035 2040 much longer term. at at one time the um when we're looking at going across the candy tank with everything, the sewer from from Saluda was going to be flowing in the direction of Hook's Corner and the sewer from Urbana was going to be flowing on down towards Turchway and on down. Now you're changing that Urbana is going to be coming through Saluda and Cooks Corner is going to be coming through Saluda. Are you doing something with the pipes or that pipe in there is sufficient enough to handle that reversal of flow? We'll likely have to um replace a section of that pipe. We haven't we haven't done the hydraulic analysis yet. Okay. Well, when you do the hydraulic analysis, think is any kind of way we get any gravity in that line like from Cook's Corner to Saluda? Um, you don't have to answer that question, but but um me personally, I know me speaking being on this board, we would like to see if there was some kind of way we could get some gravity built in in there. Some kind of way with the pipes for a collection system. We're um basically if we want to do something, we're going to need your help as well. Things have changed a little bit, whatever. and we um we see something on the horizon, we want to work with and use what sewer we have available. We want to look at all options and we like for you to be considering when you adjust that line, upgrade it or whatever that we may be interested in some type of getting into your system there. You're probably not going to let us put gravity in there. I'm thinking you're probably going to make us put a pump station. Yeah, always a pump station into a pressurized line, but obviously and certainly I'm working with with Matt and with Chip. Yeah, coordinating. Okay. All right. Thank

you. Yeah, we're in it together. Okay. Yeah. Okay. Thank you. I have one one question. Um when this when we are going to uh um complete the lines going from Urban and Saluda up to 17 to go over to uh West Point. What what kind of infrastructure is the county going to be uh on on the hook for? What what will we have to be responsible for construction? Well, this will be a project run by HRC. Uhu. And I I'd say contingent on what improvements the county wants to make uh will drive what percentage the county would be responsible. So in other words, we want to maybe add more feeder lines that that would be acceptable. Absolutely. I mean, as I said, we're development agnostic. We want to build it to the right side and and you know, right sizing pipes is difficult, right? because you want to build it big enough to accept the flow and growth. If you build it too big, things settle out and you have very severe operational problems. So, and and that time scale associated with that. Well, you don't want to build it too small or the pressures are too high and you can't take more growth. So, this is always a back and forth. We were looking at it the last time when we were looking at the original the force man was going to run down through the county. I know that there were a that we were going to be doing a lot of the construction as far as branching out off of that line. And this looks like much of this is actually already completed. I mean, these these lines that are here, we're uh they're already feeding into a line. And so, um so I was just curious how much how much additional we were going to have to do to to be able to hook into it up on 17. So generally um the way HRD operates is the collection systems and

the pump stations that pump into the HRD interceptor or transmission force mains are the responsibility of the locality. Okay. And then as far as down in in Deltavville, uh we're kind of on our own for the time being. Yeah. For for for my lifetime. Right. We're right. Maybe mine too. Okay. Thank you. The um line here in Salude. So, are you planning on going towards the Hardies? Are you planning on going hitting 17 up here by the tractor supply? So, too early. Too early. Too early. As I said, we are starting uh we're we're proposed to do a feasibility study for West Point to Toronto starting I'm hoping it starts July 1 as soon as we get approval. If there's opportunity for Middle Sex to be on those discussions, I would appreciate you letting know the county which way it's going to go. We may have a preference which way we like to see it go. I don't know that we do, but we may. Okay. Thank you. Any other questions? Please keep us informed as to any changes which um may occur on your change HRSD's change of direction or what they're thinking about doing. If you would do that, that'd be quite helpful for us, too. Wonderful. I'll plan on giving an annual update uh if if not requested sooner. Okay. Glad you put that in the last part of that. HRC usually comes to your strategic budget meeting in January. Right. Right. Thank you, sir, for being here today. We appreciate it. My pleasure. Thank you. Thank you. All right. Uh, I have next Middle Sex County Museum and Historical Society. Is Marilyn South

here? I don't think I saw her. Have you has staff had any discussion with her? She knew that she was going to be on the agenda. Correct. Yes. Okay. So, on to the next. We can postpone this till the next. I would be happy to meet with her off off off agenda as well. Yeah, because you and I had had looked at some possibilities of uh designing something specifically for the museum other than the county seal. Correct. Correct. And that's still the flavor for our attorney as well. Correct. Or do you want to talk about it now? she just don't want to talk about it. Um so if you will let me go ahead and meet off since she's not here and that's fine. We will be happy to meet with her at um maybe early next week. Okay, good. Thanks. I'll do that to talk about what the alternative alternatives would be. We can come up with some great alternatives too, what they're going to use for their seal. All right, great. Wonderful. Budget supplement request form broadband uh made ready grant. And Marie, you want to talk about that for us? I do. I do. Um the broadband authority has made some great strides in coordinating um the provision of internet throughout the county. Um in 2022, we started you all somebody, the board, everybody started this um latest project which is 57 miles of internet. It's a $10 million project funded by All Points, Dominion, Vattie, ARPA, and the county. Um, this particular project that we're under right now serves when it's all tied up in a bow 970 approximately residents. All points manages these two grants that we're going to be talking about right

now. Um, and when they apply for the grant um the funds come to us, the county, and we just turn around and pay um all points today. I have two of these dispersements. The very first one is the is forwarded. We did receive these monies. Um when uh Tracy Wright gets the money, she notifies me and that's when I put this on the agenda. The first one is a Virginia Make Ready grant which was supplemental to the original grant, the original VAT grant. Um this particular one was um was provided by the state to coverage overages due to cost overruns. very unique process, but we did apply for it for through them and we have $431,000 that is to be distributed to um all points broadband. So that's the first request is to appropriate the funds received from the broadband grant and we'll go ahead and pay that once you approve it. So, a motion would be in order to approve 2025-28 uh for the broadband u reimbursement uh from the um from the grant proposals. Also move that. So moved by Mr. Jesse. Thank you, sir. Need a second. Second. Second by Mr. Kittinen. Thank you, sir. Any further discussion? Uh roll call, please. Mr. Williams? Yes. Mr. Bill Harris? Yes, Mr. Kittinden. Yes, Mr. Jesse. Yes, Mr. Don Harris. Yes. Motion's approved on um 20- uh or 2025-28. Moving right into 2025-29. Mr. Ricardi, same thing except for this is the VAT grant which I have misspelled. Clearly, I've misspelled. It's VATI grant. Um this is the original grant that we applied for. I don't know if you all remember but at the time there was a lot of discussion from the board saying if we the county

contributed a certain amount what are the what are the guarantees that VAT would approve this grant it ended up um the county contributed 1.1 million VAD gave us a grant of 2 million50 and they have turned over let's say this will be the second dispersement on this fatty grant so again we're just going to turn around and pay it to the people who have actually done the work which would be all points broadband You may or may not know this answer. Um, so are we currently running with the budget with broadband? Are we running over? You said this the one we just approved was for any type of um cost that overruns etc. They would have the original the the on 2529 all points would have absorbed any cost overruns. you are only committed to what um the original grant was which was1,150 from us, $800,000 from ARPA and 2,050 from VAT. Excuse me, I did it again from VAT. So there is no other costs. They will not any overrun would never affect Middle Sex County. It would have been absorbed by all points had the state not come up with this uh supplemental make ready grant. Wonderful. I asked that question because you you know the propensity of this board of um change orders. So this was for some reason an extremely straightforward up and up. Absolutely. They absorbed everything. Wonderful. That's a reflection of our uh broadband director. I guess he's he's not taking credit back there. He's just looking down. Okay. Okay. So, it'd be in order to approve um FY2025-29 uh the Virginia VAD grant uh from DHCB to be paid to all points broadband.

So moved. So moved by Mr. Jesse. Thank you, sir. Second. Second by Mr. Kitten. Thank you, sir. Any further discussion? Seeing none, uh roll call, please. Mr. Bill Harris. Yes. Mr. Kittinden. Yes. Mr. Jesse? Yes. Mr. Williams. Yes. Mr. Don Harris. Yes. Motion's approved for approval of 2025-29. Thank you very much. I know. Okay. Um, I'm going to backtrack just a minute. It may have been initially an issue with what time we thought we were going to be here or not, but Miss South, would you come forward? Um, I'm president of Middle Sex County Museum and Historical Society, and I'm here because there's been going on for years this little waves that I hear about uh the county using the county seal for its um logo. So, I thought, okay, let's let's figure out what this is all about. Susan Tanner helped me. We went back through minutes. Um, Heather, and it looks like in 1976 with the bicesentennial, the people involved with the museum at that point came to the board and asked permission to use it on a sweatshirt and that was given to them. And then that was the end of the whole thing. And then in 2001, it started being shown as a logo as you see in front of you. And that's what we've been using. So I thought, okay. Um, so I want to get this straight because I know it is a legal issue. On the back of this, I don't know if everybody knows

these or not. On the back here, I'm going to be referring to the And um in reading this code of arms, it does say that it is illegal to use it, that it's not meant to be replicated anywhere else. It is the county's property. And when you go down to the fourth item, the badge, and that describes the simple symbol, which is on the other side of the paper that you have, it's called a sex X CX I'm sorry CX and that CX is taken from the code of arms and that her crown are what or make up the badge. And so I would like to just ask permission that we use the badge as our logo unless the county museum members want to come up with something different or if you all choose continue using the county logo or county

seal of arms. But I defer to you all. Mr. Chairman, may I ask a question? Sure. Mrs. South. Yes. This is quite an interesting Susan. She's quite the detective. I know. Yeah. So, when you I'm glad. Um, it was an interesting reading all the things. The badge. Can you point out what you mean by the badge or do you mean the whole logo? The badge is right here. Okay. So, you're pointing to like the flag. Yeah. Well, well, that's yes. Yes. Okay. And then it's the second symbol in Okay. So, the two swords in the crown, right? That's what you And so that's what the museum would like to use as their logo, not the whole county seal. Not unless you all we that's what we've been using, right? And if you all don't want us to continue with that, that's fine. Okay. But then my thought was, well, let's go and potentially use the badge. That sounds like a wonderful compromise, but I mean, this is a policy decision for the board. Um, and I'll answer any questions you may have. I've got an important question. Do you have any more of those sweaters from 1976 with the Unfortunately, not. I don't know if they'd be any count now, but that's not a bad idea. We need some sweaters like that. Yeah. Miss South, do you have a um a a specific date that you need a decision of what you're going to do or not do for this? Not at all. Okay. And we have some stationery, particularly the envelopes. We can print stationery. That's no big deal. But the envelopes we'd like to be able to use up um if we are to change it. Um there's nothing else.

Okay. Okay. All right. So, we don't necessarily have to make a firm decision today. I'd like I'd like a I'd like to catch up with the county attorney and and chat about that a little bit. I've already talked with uh Miss Ricardi and we played a little um moving things around a little bit and um about design of what you guys might be interested in. Can I suggest that you catch up with Ann Marie and y'all look at some of that? Sure. I would love that. Yeah. Yeah. It's really a fascinating story. So on how it was created. I mean it's really interesting. So just to further with that discussion um and of course you'd have to go to the museum board and and discuss that too. Do you do you have a preference or does the board have a preference on using the Middle Sex County logo, which I think we've already determined that's going to be a problem, but pieces of it may not. Um, and I would think that, and I'm just thinking off the cuff, after I think about it and sleep on it tonight, I might have a different opinion, but, um, I would think you'd want something from from a logo standpoint that's specific to the museum as opposed to, and maybe, you know, the county attorney can uh, discuss that and look at what y'all come up with of that, whether that would meet um, the legal legal responsibility of the county of using that uh logo or pieces of it or something that y'all may want to add to it that embellishes the museum versus just the county. Does that make sense? No, I hear you. And the first logo of

the museum was the clerk's office. They used that for a number of years. Okay. And then they went a number of years and used nothing. Okay. And then they came up and used the county one. Um because we are the culture of the entire county, it's difficult to come up with a boat or a house or any structure, one structure or a person or a farm equipment because we're the whole story, right? So, we've talked about this and hashed it around and that's kind of where we are is we don't want to because we're people. We're business. We're fishing. We're farming. We're physicians, inventors, heroes. It's the whole gamut. And it's inclusive in the entire county. It's not any one area. And just a picture of the county. When you start doing that, it doesn't look good. It doesn't come out good on paper. Okay. Well, and to me, it's important enough that let's spend a little time on it. Let's decide exactly what we can do or what we can't do and and maybe go from there. That's fine. Yeah. Okay. Any more questions? No. I think if if you'll catch up with Ann Marie and then subsequently attorney will weigh in. I think that's maybe a good direction for us to take to decide exactly what makes sense, what legally we have a problem with and what we don't and then move forward for that. Okay. Thanks. I appreciate it putting me back on the agenda. No problem. Uh I do have a a

follow-up question though. Um, where do we stand on the completion of the exhibit downstairs? May 30th. May 30th. May 30th. Can I hold you accountable for that? Absolutely, because I'm holding Holly accountable. Okay. And I've seen the back and forth on uh some emails on that, but I thought I'd lock you down pretty tight here today. If you want me to take one minute, I can give you kind of an overall glimpse of what it's going to consist of. Go ahead. It's will be titled the long road to freedom. Okay. And it will have a list of all the people in Middle Sex County who served in the Revolutionary War. It will have some of the rations, some of what the living conditions were like for the men, courthouse records of ours that reflected the um provisions that the army used and were given, some were taken. U the story of the African-Americans in the revolution is quite a composite of things. Silhouettes will be used more than we don't have real photography from then. Um there will be some flags, two flags. There was a Betsy Ross flag before the best Betsy Ross flag we all know. And that is one thing I was going to check with Heather about. Holly was thinking of hanging them. They're very secure and they're not traum traumatic to the wall. Um the Betsy Ross two flags and on the walls, but is that something I I got concerned about fire

codes? I I didn't know where that might stand. So, I don't know that that would be a me question, but um maybe David Self Yeah, David Self uh the building the building inspector and then we could always ask Mr. Layman to look at it too if he had any concerns who who's our emergency services coordinator. Um my only I mean, God forbid if we had a fire, I mean, if it's not in the case, it may not be protected, but I mean, I don't know the things in the case will Oh, they're replicas. They're replica. Okay. Yeah. It's just for people to see and set the atmosphere for what is inside the cases. Yeah. Oh, no. I'm excited to So, you're going to hang it up inside the walls inside or It will be currently Holly did some reme-measuring last week. It looks like um right up right around the staircase area. Okay. I believe. Okay. But then I got thinking about, well, if you have fabric at elbow height and somebody gets aggravated and takes a lighter out, I you know, that ran through my head. No one ever leaves this room aggravated. They come in aggravated, right? Um, but yes, ma'am. May uh administration Chana, could we make a note and we could have the building inspector and Mr. layman look at that and and weigh in. I'm happy to give my thoughts, but I don't know how I'm qualified on the on the fire code, but I just I'm excited to see it. Yeah, it that just came across my thought. And then only one last question is um the potential for cameras anywhere in the future. I'll answer that. Uh there's been some discussion on it. There's no firm date on what and how and when we would do

that. Okay. But it's under discussion. Okay. We just have one item that Holly very very very much wants to put in the case, but we're kind of like, you know, we just don't know without security. So, we're on the borderline with that one. Okay. All righty. Anything else? Thank you, Miss South, for coming and showing up. We appreciate it. And uh yes, catch up with those two and uh let's see where you go with your with your diagram uh and what you want and how that might work. Okay. Thanks. Thank you, ma'am. Marie, I'll be in touch. Okay. Okay. Uh moving along down to item D. Amend the VP PSA contract for convenience sentence. And Marie, you want to talk about that? I do. I I was looking at this and I wrote way too much for this. This really isn't that big of a deal and I wrote two pages. Um but in essence on April 4th the VIPA board requested that all their surrounding all their involved communities as a reminder there's 14 of us in this in the VIPO association but they wanted to clarify that projects at the local level and to us that only means the Stormmont location if it exceeds $5,000 we're responsible for it. So, let's say that um this is all about capital projects at the um convenience centers. Middle Sex County is already on the hook for any of our three convenience centers that we manage. Deltaville, Saluda, Jamaica. If I decide I want to have a ramp going in or something like that, that's going to be the county's responsibility, not VIPs. VIPA does manage Stormmont. For anything greater than $5,000, let me rephrase that. for anything less than $5,000. They've been

doing the repairs and maintenance all along and there hasn't been any requests for more than that. Unfortunately, the past couple years, people have been asking for things like, "Can you change this from concrete to asphalt? Can you reroute everybody?" Not not at ours, but in among the 14, can you rearrange the paving? And FIPSA says we cannot take money from 14 agencies to improve something in X County. It's Xounty's responsibility. So that was what they discussed at the April 4th meeting and they decided that $5,000 of the was the real limit. They asked that we amend their current contract so that the operations and maintenance basically just clarifies that they're not responsible for capital improvements and operational improvements are those less than $5,000. So and it was a very simple and I ended up again writing way more than I should have but I got carried away thinking this made sense but so an easy change. So prior to this ask um we were operating under that particular scenario. Absolutely. But we just didn't have anything in writing. Is that correct? Right. And it never affected our three. I've only felt responsible for our three. I never even think about Stormmont. Um but recently we have been talking about Stormmont improvements and just amongst ourselves. But we would be recountable just like if king and queen or prince uh there's another king or queen. Um we had if I may emory we had spoken when I was chairman of IPSA we had uh discussed with a former executive director about making some substantial improvements to Stormmont making it more a drive-in drive out one way in one way out facility. We never pulled the trigger on those, but if we were to make those types of improvements, it'd be a donation towards that as well. That's something that's resurfaced in light of the potential solar farm at the

landfill. Okay. And um is a motion needed for that? I do. I need a motion to um authorize Let me see, how do I just need someone to I need the board to authorize the county administrator to sign the contract amendment with VIPs. Right. That's in your packet. Yep. That's all we needed today. Okay. Discussion. Included in the packet, by the way, is the original contract as well as the request for change as well as the amendment. Any questions for staff? Seeing none, a motion would be in order to make that change. I I just have one question if you don't mind. Um the uh VIPA do they also do they operate the waste management out there on 17 the big dump? No they do not have anything to do with that? No sir. Okay. Thank you. Okay. I'm still waiting for a motion. Say the motion again. What do you need? Then I'll pull it up. I need a motion to authorize the county administrator to sign the contract amendment with VIPA relating to capital improvements at convenience centers. So move. So moved by Mr. Bill Harris. Thank you, sir. Seconded. Second by Mr. Jesse. Thank you, sir. Any further discussion? This contract is for 10 years, right? I don't I It doesn't say anything in the pack. I think I saw 10 years in here. This is the I've got it up right here. Um, it was extended to June 20 30, excuse me, June 30, 2033 back in 2022. So, that's when it expires. Okay. Any further questions, discussions? Well, yeah. Wait, wait one second here. I think he's brought up a valid point. Um, so it's a 10 I thought we were getting a new 10-year period. So,

basically, we're adjusting. We're we're not we're um making it clear on the current contract without them extending it a new 10 years. That's correct. Is that something that they would have to extend to all the other municipalities as well? So, so we can't go back and say we want to start a new 10ear process, right? And I think everyone is on the same 10ear cycle. Okay. All right. Thank you. Anything further questions? Roll call, please. Sorry. Mr. Kittinden. Yes. Mr. Jesse. Yes. Mr. Williams. Yes. Mr. Bill Harris. Yes. Mr. Kittinden. Marilyn didn't catch anything on fire on her way out. Did you? Okay. Where where are we with the roll call? You want me to do it again? Yes, sir. I would, please. Thank you. Mr. Kittinden? Yes. Mr. Jesse? Yes. Mr. Williams? Yes. Mr. Bill Harris? Yes. Mr. Dawn Harris? Yes. Motion's approved. Thank you. Okay. Okay. Mr. Walker, item number E, FY2526, budget appropriation resolution, which is what was handed to everybody, I think. Yes, Mr. Chairman. What was you what you were handed the school's information? This is your appropriations resolution for the budget that y'all adopted on April 28th. There is one typo that I caught on the front page. The public hearing was held

April 21st, 2025, not 2024. So, we'll correct that. discussions, questions, if it was the ballot. Sorry, Mr. Walker, would you read the the um the motion you're looking for, please? Uh, it's a motion to approve the resolution as corrected with the typo stated. Any questions for Mr. Walker? All the all the numbers are the same that we approved. That's the budget y'all adopted. That's correct. And was advertised for public hearing. Okay. Uh motion would be in order to approve that, please. I'll make a motion that approved. Thank you, Mr. Jesse. Motion made by Mr. Jesse and I need a second. Second by Mr. Thank you, fellas. Further discussion. Motion would be in order. Roll uh excuse me, roll call would be in order. Mr. Jesse? Yes. Mr. Williams? Yes. Mr. Bill Harris? No, Mr. Kittinden. Yes, Mr. Don Harris. Yes. Motion's approved for the resolution. Thank you, Mr. Chairman. All righty. Moving right into citizens

appointment item F on the agenda. Amarie, I have nothing. Okay. Thank you. Okay. I think you' said that at our last something. I got an extension. Well, it was at a work session, so it's not like it's been a month. Uh, but you're working on that. Thank you, sir. Okay. But, Mr. Chairman, Emory, I thought they needed to reappoint people. Do they not need to do that? I thought we reappointed those that Sorry. Okay. You know what? I I misread. We're good. My apologies. That's why she was in control. I should have followed her lead. I always say no because no one has returned their applications yet. So, we're still waiting to see if they want to be reimpported. Wonderful. Thank you for um expanding on that. Okay. Uh we're moving right along. Administrative updates. Uh cigarette tax report only. Staff reports reports only in your booklet. uh ERP update financial software and Marie um I told you that starting this month I would start giving you a written report of where we are with the ERP but and I just want to add to this how excited I am. We had our pre-bid it was a non-mandatory pre-bid video meeting. We had 11 different vendors show up. Wow. Yeah, that was very exciting. Um now does that mean they're going to come within price or if they're going to actually show up with a bid? I don't know. But at least three of them I know well enough to say they could certainly provide the software level we need. So it was very exciting. But this has been a lot of work so far and it's only just begun. Great. Thank you Miss Ricardi for that information. Uh regional assessment

or reassessment RFP. Mr. Walker. Yeah. Not as exciting, Mr. chairman, but at your seat tonight is the culmination of of three county administrators and their attorneys work on our uh regional reassessment RFP. We took the lead on this as we have in the past the last three times we've done it. It's been based on RFP that we've written. Had significant input from Matthews and King and Queen this time and uh we would like to put it on the street tomorrow. I've already been asked by one board member, are we approving it tonight? No, you're not. We're just This is an FYI because we have to get proposals back in order to review them. Uh once we have those proposals back and the timetable is very evident in RFP, you can look at that at your leisure. Uh once we get the proposals back, we'll be convening a a group to review the proposals. Last time it was made up of the county commissioners of revenue and the county administrators. Um we had discussed potentially adding a board member or two that may be interested, no more than two. Uh preferably one because there may be other board members from other counties that come involve and want to participate. But um we want to get it on the street. hopefully get some proposals back in by the mid part of June and start review and hopefully have something in front of the board in July for approval. Our July board meetings not until the 8th, but uh we think we can still make that timetable work. And Mr. Walker, the uh Matthews and King and Queen, they participated uh at last time that we reassessment. Yes, sir. And the time before that, Essex had participated. Uh but Essex particip uh did a reassessment relatively sooner than the rest of us. So they they're not participating at this time. And I think they're underway

with their reassessment now. And Matthews and King and Queen are both on a five-year program and and middle, excuse me, Matthews and King coincide with the same um reassessment timetable as we have. Actually, no. King and Queen's going to go last this time. We think that may actually be a strength in the proposal. We may be able to get some smaller, more agile firms to come in and do Matthews and Middle Sexes on the same timetable and then roll over to King and Queen County last third year of it. My question was we're doing it we're looking looking at doing it at five years. are King and Queen on they're on their fi fifth year and Matthews are they on their fifth year? No, King and Queen will be on their fifth year in 2029. Okay. And Matthews Matthews I think is on the same time table as us. Okay. Yep. So we we believe and of course we'll that will all get negotiated when we select a firm. Middle Sex will go first because I think everyone wants us to go first because we would like to get those results in. then Matthews could either go parallel and coincide with us or go after us and then king and queen. But, you know, we're we're cautiously optimistic that we're going to get a good return with the RFP this time because there's been one firm that's bought up a couple of the others. So, we're really curious just to see what kind of a take rate we get. Um, we get it on the street tomorrow, get it on EVA. Um, we'll have more to report in the June meeting and of course we'll have some submittals by June 13th. And just curious, if we ever decide to go off of the five-year schedule, does that create any problems? I would highly recommend

with the reassessment group. Well, not necessarily. We'd probably want to coincide that if we want to stay regional, as they say, if you want to go quick, go by yourself. If you want to go further, go together. uh we probably want to discuss it with the counties around us. I had envisioned for years that once we got on a once we got everybody's reassessment complete, we can go on a more regimented time frame similar to what they do in Gloucester, keep them more accurate. Uh that way the property values are reflected of the uh sales value in the region. But uh that just hasn't been the case. With us being a in a regional group like that, does that affect the cost of the reassessment? We hope so this time. In the past, we feel like we've got a better deal going with more. It's a economy of scale that kicks in, whereas a smaller county just doing something by themselves may have to pay a higher price. Well, and just me thinking outside the box, I would think if all three of us agree as a group to move forward on it and you as a reassessment company are doing three versus one, it would be reasonable for me to think there should be some sort of cost advantage to that. Yeah, I think I think it's sound logic. Okay. All right. Wonderful. But again, you don't move forward with your assessment till you award a contract. Correct. That probably won't take place until July. Right. Okay. And if there are members of the board that want to participate in the selection committee, let me know so we can uh make sure we afford that. uh everything is in the document as ter is per like our pre uh submittal conference that we want to have with the uh proposed applicants or

the interested applicants I should say. Um all of that's in there and I'd want that selection committee to be a part of all that from nuts soup to nuts. Great. Thank you, Mr. Walker. Okay. Okay. Let's move into county attorney update. I do not have any beyond my staff report. Okay. Anything you want to highlight in your staff report? Did you need a vote on that? Excuse me. Okay. What? No, the RFP. No, unless you want to. I mean, this is just for FYI. Yeah. Yeah, we're good. But since you came back to me real quick, I did have one other thing to report. Some good news for the board. We like good news. Go ahead. Dredging should be completed by Thursday, Friday at the latest. So Heather owes me a dinner. Hot dog 101. Um do we have a do we have a report on the depth? We are meeting uh weekly with our project coordinator and it looks like they're about a foot to half a foot deeper than what we had uh thought. So we had the capacity for that. And uh we'll get a a firm report either Thursday or Friday. They're going to do a post dredge survey and we'll we'll have a better idea. But I think they're eight and a half foot and some places nine and a half foot. Bill. Okay. So, some places it is only eight and a half. Some Well, that's what I was seeing. Yeah. Yeah. I I'd want to get that final survey before, but um I think we're going to be happy. There's a nugget for next month. And the only other thing I have real quick because she's trying to get out of buying me that dinner. I've got it on tape. You bet me is um we have the old PDC office potentially leased to the Middle Peninsula Northern Neck mental

health folks, the old CSB that I know them by CSB. Uh they're interested in taking over uh the property July 1st. So we'll be discussing this probably more next month. They've asked to meet with me regarding some improvements they'd like to see made before they move in. Uh carpets, floors, painting, that type of thing. Uh I'm meeting with their facilities person sometime in the next week or two. I'll keep you in the loop. But it's my intention to take basically the same lease from their building next door because they lease the other building over there uh and mirror that lease because they're the same size buildings. and we'll just uh start both leases new July 1. So that'd be some revenue for us, rental revenue, and I'll keep you in loop on that. And that's all I had. Okay. Yep. Thank you. Thank you. So the only thing I have, Mr. Chairman, you were asking is that next month um I wasn't able if the county administrator doesn't die. I'm sorry. It's okay. Um giving him a hard time. I wasn't able with the turnaround with the budget meeting since we were later in our calendar, but I will have for the board um the bonus ordinance prepared for the June meeting and I'll be circulating that. Um Amory and Matt are reviewing it to make sure that I have the language correct on the formulation. So that's something I'm working on. Um that's probably about my only other thing. I attended my local government conference um in Charlottesville for the spring and got my legislative update and that is always very interesting and I I send out a legislative update memo which you'll be receiving shortly and I like to highlight different things that are of interest um to to various groups quite a bit in zoning this year. So um just things we'll be working on. Good. Okay. Thank you. Moving right along. Number eight,

unfinished and new business. Is there any unfinished business that we need to talk about? Uh, yes. I um I don't know what I'm sure anyone might need to wait for Walker to come. I have concerns about where we are with the water regulations and I know it involves the the county attorney some of the some of the zoning some of the things that y'all are working with. Can can we get an update on that because I'm getting a lot of questions about where are we with some of the things we're dealing with other utilities and so forth and so on. Absolutely. Um I'll Chips left my whole team's left me. I know right in that convenient bill. No skills. Um, so Chip and Dave Cretz and I, uh, our county engineer, executive order, we are going back and forth. Dave Cretz has put something together. Um, but we are still finalizing how this fits into the and if it fits into the comprehensive plan and we are having a robust discussion amongst the three of us because we're each taking a little bit of a different perspective. And so our plan is to have something to y'all in June for you to look at, but it has to coincide. I I suspect Mr. Cretz and I will be pretty much solidified by June. But then we also want to make sure the water authority because when let's say in June, you love it, you think it's great, and July it would go to public hearing for adoption. We want to make sure the water authority is also going to be on the same timeline. And so, um, but we have had some pretty fun discussions. Um, and I hope by early next week to have something to y'all in a confidential memo for you to look at with some clarification on some questions that I have in relation to the comprehensive plan and where you want to see development. Um, so yes sir, I it is we are absolutely meeting on that pretty

frequently. We just currently disagree with um some of the finer points from a legal standpoint on where we want to go and um that's the best thing that's great about working in a team. You know, you can work it out. Okay. Thank you. Um sir, still have another um Wake Boat Landing. I mean, it's um I know you've um done some work on there and had some good meetings and so forth and so on. I don't know if you're able to speak on it today or not, but I um I can. It's it's closing in. We need to do something like yesterday now. Yeah, I know. We we let the state know that last month. We're meeting with them I think Monday next week. We have a meeting with the uh state folks. And last time we spoke to them, they thought they were interested in pursuing the um project as proposed by Louie and and his staff working with us. So, we're optimistic about the outcome of that meeting. I'll keep you in the loop. Thank you very much. and our and our citizen rep down that area, too. Yeah, he does good work. He really does. Um, Mr. Chairman, I I have one more thing. It um involves asset management. If I could just approach the board, just show them a couple pictures. It won't take me very long. Hold on one second. Okay. Any other old business that needs to be discussed? If not, we'll move into new business. And Mr. Harris, you have the floor. Thank you. We hear the talk of asset management. Basically everything we own, the air conditioners, the dag on even some of the gravel roads and so forth and so on. And I think all of us have been down to Cook's corner and seen the little sewage pumping station down there that has been built. HRSD is going to operate. What I'm going to walk around and show you is a facility similar to that. It's a little bit larger, but it has about the same amount of equipment. has a generator, has pumps, motors, so forth

and so on. So that you when I when we talk about it being spreadsheets and pages, how long you do when you go and start doing asset management, you want to have a good inventory. You have to understand why you're doing asset management. I think we can get to that pretty quickly, but you have to have a good inventory. And we're we're forward thinking here. We're forward looking. And through our budget and through um the county administrator and working with the county engineer, there's going to be an intern that's coming in this summer that's going to help with getting us an asset management. We can look at a lot of information and see how long would it last. So now 20 years from now, we know we're going to have to put in some new So when the two-year budget starts 18 years from now on the 20th year, we'll see that we're going to need some new electric motors put in there because it the life cycle is gone. It's for budgeting. It'll help with a lot of things. Everything from sheriff's office, school, courthouse, the whole nine yards. So I wanted to give y'all a little glance into it. We can get a presentation done when the timing is right. But this summer, what's going to start, so I understand, is basically the inventory of seeing everything that we have. Okay, Bill, I I I don't want to when you finished, Mr. Cretz came up and so we

can go back to your question about the he can tell you a little more about where we are with the zoning regulations. I know just if you want some more info after you're done with this. Thank you. Well, if I may, Bill, I think um we've got uh we had a a person approached the county interested in potentially interning under CHIP. We you may recall during the budget work sessions, we left money in Chip's budget, the county engineers budget for such an intern. And I think we've I think we made a offer of employment to that young man. He's going to start I think in June or July. So really, is that right? Yep. Um Okay. Actually, that's great. So, I know one of the first things this intern is going to be doing is working with Kevin and Chip to do an asset management inventory. And um it we're going to start building those building blocks. And this was one of the issues I think that y'all brought up during your retreat back in January. So, happy to say we were able to work together to get that done. Yes. Good. Wonderful. Um I'll be quiet now, Mr. Chairman. Thank you all for you. Uh I won't bet on that. Um what was the uh help me uh county attorney Miss Lewis the uh what was the question that Oh, I just um Mr. Harris was asking about the zoning regulations and Mr. Kretz um you know he gets excited to talk about zoning regulations. So I didn't know uh if there's anything else you wanted to add. I had told Mr. Harris that we plan on having a draft to the board by June and and in theory for adoption in July. Um do do you think it would be a good time for me to mention about the subdivision changes right now or you just want to wait till the June meeting? You just want to come up and just speak. Yeah, sure. Thank you. I was going to ask you to come up. We missed it. So it's still working. So

yeah, took me a second to catch my breath. I just ran upstairs with a package of stuff for a minute. So anyway, so I have a rough draft of both uh some of the language is germanine to the subdivision ordinance as both of them relate to requirements. You know, multif family housing is similar to subdivisions, but they're in two separate ordinances. So some of that goes back and forth. I have a rough draft. So right now it's our group is Heather Chip and I and we're looking at it from seems like trying to def make sure the definition of our service area is correct. Uh we want to be able to encapsulate that because we're encapsulating it right now in text rather than a map. So that makes it you can imagine how difficult that is to to bring together to the different nuances. unit everybody's aware we have different uh we have an Urbana water system that kind of fits in there too. We also have aqua that we're have to work around a little bit as well. So um so that that's where we're at right now. We have a draft. We're just basically vetting it amongst ourselves. Thank you for that. I told him we were having a friendly but very robust disagreement between the three of us. Um, but uh that's the good thing about I find with this team we can agree to disagree and still laugh at the end of it, but we are working through it. It's just I see it from a different perspective than you and and Chip and we want to make sure everything's right and tight to help that system out. All we it's an important thing and we need to get it right before we roll it out. So yeah, like Heather said, we're all have a little bit different opinion. Each of us are coming from a different direction on it. So, so we have to kind of blend that together. A planner, an engineer, and a lawyer work on an ordinance. I think there's a joke in there somewhere. Yeah, a surveyor, an engineer, and and a

lawyer. Yeah, that's that's definitely it. Has there been any specific um challenges from a change in particular zoning that you guys are dealing with with respect to this particular thing that we're working on, the connection requirement? Not necessarily. It's just uh verbiage and ordinances and that type of thing. It doesn't I don't think we're going to dynamically change densities or anything as a result of that at this moment. You know, that's part of a a different conversation. So, okay. Wonderful. Any questions to Mr. Crutz? Thank you, sir. Yes, sir. Okay. I'm going to move into item number nine, matters presented by the board, and I'll start with Mr. Jesse, our senior member. Yeah. Now, I did attended the PDC meeting. And uh they did talk uh Louis did talk about Wake Landing and also I had talked to Bob Bob Brown too. But there there's going to be some funding because I know the funding they stopped funding for so many years cuz they're supposed to be keeping it up and they weren't and by talking to Brown what they want to do is put a roadway right there in a wall so the uh contractors can come back there dig it out from periodically and uh I think uh people from the state were very accepted to that. So they're looking at now of looking at you know doing something with the funding on that part of it and then uh because there after that part you know periodically local contractors can come there dredge it out and also when they when they walk put that road out in there people can also fish off that too. So it can be a combination of things and

I think that's going to uh made made their eyes look open up and say hey once they they do this finals project we don't have to come back in and keep periodic uh getting the sand out of it. Okay. I happened to speak with one local contractor. I think some of Matt's guidance has been that he was um going to look at getting all the local contractors down there. And when I first started the conversation, it was a little bit like when I said we want the contractors down there to tell us how to do it to give us so to be more open to them to be able to perform the task, right? It changed hope right away like like Yeah. So, I think I think it's important to have I guess what he said, the stakeholders meeting to get the local contractors in there to give us some advice and let them have a buy in it. I think it looks kind of a decent plan. Right. Right. Yeah. That's that's Yeah. And and kudos to to Mr. Brown. I mean, he searched and searched and found this contract between VMRC and the Department of Game and Fisheries that had not been taken care of. He found this for Middle Sex. I mean, so he really done a yomus job. He was in the Navy, so I'd say. Yeah. Yeah, I did talk to him. And also at the PDC, as you know, with all the uh federal cutbacks and things. Virginia is about the third one that has a lot of federal granting money that they have. And uh we're like third in the whole United States. So, it's a lot of jobs that be have are going to be lost over that cutbacks on that. Uh and what else did you tell? Then that was probably about it with that. And I did. That's all other meetings I attended. I didn't get get a chance to make the other meetings. All right, great. Mr. Krenner, uh just two things. Uh the uh we had the stakeholders uh meeting, first stakeholders meeting for the uh body camera and uh we kind of just laid out an outline of what we're going to do. uh everybody sort of stated their case and

I think that we are going to have we we have another meeting scheduled uh within next week I guess uh to uh to try to really get into the meat of the m issue but um it's it's a it's going to be a it's going to be a work in progress that's for sure and the second thing is uh a couple days ago I went to a meeting at the uh rescue squad in Deltaville of the uh auxiliary and found out that I hadn't really realized this, but this is the fifth next month will be the 50th anniversary of the auxiliary and they have uh literally contributed millions of dollars, raised millions of dollars on behalf of the county uh for the rescue squad and uh so uh I'm I'm going to be working on something, try to recognize them at our next meeting if that's okay with you, Mr. Chairman. Um Well, yes. Thank you for um saying that because I that was the exact thing I was going to say was um get involved with how we need to recognize them, whether there needs to be a plaque because yes, they have been uh extremely important uh to the county over many years. Yes. Yes. Give them all Middle Sex pen. How many we got? I mean, add, you know, you come up with other things, too. But I think we're going to empower you to make that happen. How about How about that? Yes. Thank you. Wonderful. Um, Mr. Harris, I think I comment there may be in the on the other portion there. I'm good for now. Okay. Wonderful. Mr. Williams, I'm I'm sort of good. Uh me and Randy was in the same meeting with body cam. So I think it went along

pretty good, you know, and getting information and stuff. So we'll have something that moneywise we can give the board a proposal. And and what one other thing I I've been thinking about was I don't know maybe in zoning I think we change. Uh I don't know if in the future in zoning, but I'm thinking about solar panels that we're going to have to think about the uh the future and what we want to do with them. And uh I thought we had something like it got to be a,000 ft off the main highway going straight through and the secondary road also had a number of feet that it should be. And I I think we should have that in some way that so when people come and want to do solo projects that we will all have something in the place cuz like now you know if you see one project Henry done it John wanted and Jame wanted it. So, um I know in one of them they had at at Locos Hill it was 1,000 ft off the highway and uh you have X number of feet on your secondary roads and I think we ought to look at it real good because um you know some is coming down the road and they're going to make it sound mighty good you know you know I like the dollar sign you know so I'm saying it make it sound mighty good but we going to need the planning commission to uh to make sure we got something that we can uh go by then legally also you know you expect people to do the job not not you heard me say on friendship look if your job say by the law you do your job you might not lack it because your friend want this or the or you know you get all these letters and mail calls and you got to make a decision but if you base it on the law then you you got to explain it but you know since we can uh make something legally lack that that'll solve a whole lot of problem for the future because you know probably a storm is you know so and I would just make sure

that uh we got things in the near future in place that what's need to be we can't change yesterday but tomorrow we can make it a little bit different and uh and and that's about that's about it we learn it all the time disagree thank for the budget and you know that the budget went to you know I agree with which way I voted but the way the way I look at it is that uh you know Matt re said it to me you know it's revenue venue and uh bills you pay. And to me, I always would want to establish that the money we receive and the money that we pay out, if we ever do that without taking money out of mass fund, if we ever can do that, uh uh you know, be something appreciated. But at the same time, like my buddy Wayne always say, but that's the way they had to do it in the old days. Just what I'm saying is that when we tell people to go out and tighten up on your budget, we don't want to have to tighten your budget up, but we see a lot of stuff in it that need to be tightened up and we try to be humble about it, not cause, you know, hard feelings and uh to really truly balance the budget. I really would like to see that cuz I'm just a simple guy. I do simple thing and you know shoot you retire you only get x number of dollars coming in but if you only need to take care of yourself you ain't got to worry about too much everything is fine and Mr. chairman. I thought Reggie may forget this, but he and I attended separately. We didn't know we were either one of us were going. The YMTA impact dinner that was held last month. Right. It's a very good event. Good, good, good. Okay. Um, couple things I'd just like to mention before I go to um public comment, unless y'all, anybody else has anything.

uh everybody sitting on this table makes my job very easy and I appreciate that. Um in the aspect of because you and I I was going to say the exact same thing that you said about cleaning up the zoning a little bit, looking down the road about what we need and you're exactly right. Um and um somebody made a joke uh at our last meeting that uh to me about that seemed like it might have been some hard uh discussions made and some hard feelings. And my comment was, we may have hard feelings briefly in the meeting, but when we leave the meeting, we're still all friends and colleagues. And I think that's very important because uh if you're not aware of some of the counties and some of the things that are going with their with with their school boards and um and board of supervisors, it um it's a very unique group here and I thank all of you for your participation and what you bring to the table. So, thank you very much. Makes my job a lot easier. Okay. Uh, anything else you want to discuss? If not, I'm going to open uh I'm going open for public comment. Is anybody would like to uh speak? Seeing none, I'm going to close public comment. Now, county attorney, you need to help me a little bit on where we are here on the agenda. Really early. We are. So, um, yeah, I was going to suggest just a quick recess just so everybody can use the restroom and maybe

make some phone calls. Um, if you could give us how about, um, 15 minutes and then we'll be back if we may. Um, the close session now. Well, we don't have the close session people here yet. Get them here. Uh, they're they're scheduled on the agenda for 5:40, I believe. So, if we we can just have a 10-minute break, please, just for a moment. I' I'd really appreciate it. Well, uh I'm going to do better than that. I'm I'm going to settle on 15 cuz I was going to go 20, but I think 15's more reasonable. See, I I'm all about compromise. I like to stay ahead on the schedule. So, um let's take a uh 15minute recess. Okay. Is that good with everybody? We stay in recessed. All right. Oh yeah, we can do that. Hey Larry, how you doing?

Yes, Mr. Chairman. Thank you. We've returned from a brief recess and now the board needs a motion to convene in close session pursuant to Virginia code sections 2.2-3711 A3 and for A8. This is so the board can have a discussion about the acquisition of real property for a public purpose where that discussion in an open meeting would adversely affect the bargaining position and the negotiating strategy of the board and so that you may consult with legal counsel regarding specific legal questions about the acquisition of said red real property. So move so moved by Mr. Jesse second. Second by Mr. Kritten. Any further discussion? Roll call. Mr. Ricardi. Mr. Williams. Yes. Mr. Bill Harris. Yes. Mr. Kittinden. Yes. Mr. Jesse. Yes. Mr. Don Harris. Yeah.