City Council - Regular Meeting

Does he over?

No, that's okay. That's good. down.

There we go. Yeah. Were you just talking about the dog was that was in the back of a police car had too many unpaid barking tickets?

I don't get it. Actually, there was an author I had to disconnect from her because she would just she would explain it. If somebody said, "I don't get the joke." She would explain it and she would just Oh, I don't know. They weren't demeaning about it. They just laughed at me. a short laughing. No, I went to the other building first, though.

Hey, I came here to sign checks and I tried to get into the annex. I thought you guys had already moved. Where are they? But I found it. Are we done? Um, yes.

I was at today, so I didn't get a chance to read everything I said this afternoon. Yeah. Can we touch base on that? Perfect. That's a decision making. Yeah.

Oh, yeah. There was a few minutes. All right, you guys. Everybody ready?

All right, we're going to call the meeting order at 6:30. Let us say that I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, liberty and justice. We are only missing as far as I know. You didn't call me.

Oh, did he? He's probably wondering. All right. Is there anybody signed up for public comment?

And I don't think there's anybody online. I don't see anybody online. Yeah, just that letter that's in the packet.

Yeah. Everybody get a chance to read it. I believe we can address it further down. All right. Um we got and then we have our consent agenda. Yes. We are saying yeah I was there and this is what happened or I wasn't there but I believe this is what happened. It's what are we approving about the financial statements? Um, I'm sure he's done a good job, followed accounting standards and principles, but we don't have a good way of doing knowing what's gone into these financial reports. Is it the same thing as the I'm wondering if it shouldn't be uh somewhere else other than the con consent agenda because it is a different subject. Um, we're doing something different. We don't have the same information to confirm. Um, just food for thought.

Okay. We can discuss it later. All right. Now, I will move to approve the consent agenda with a minor correction in the minutes for um January 20th. One more as amended. That explains and a second counc amended consent agenda. All is approved. I I motion taxes.

All right. Looks like we're straight into the public hearing. All right. And just for everybody's reference, it's pages 85 through 236. And I get to read a lovely little sprint. Um the city council without a public hearing would adopt and updated parks and recreation master plan as a supporting document to the Dayton comprehensive plan. These proposed changes are included in exhibits A and B of the staff report dating January 8th, 2026, which the city council part of tonight's agenda packet. For reference, the city case file number is LA2026-1. And we'll now open the public hearing at 6:34. Okay. For approval, criteria of the legislation decision making are found in section 37.3.112 of the day land use and development code. These criteria are also cited in the staff report addressed to the city council. The hearing shall be conducted persuading that the city council's adopted rules of procedure. The following procedure will be followed for those uh for receiving presentations or all testimony but I don't think anybody signed that correct okay I think I can give it to Kurt now. Very good. Thank you very much. Good evening everybody. Everybody hear me?

Yeah, we can hear you now.

Very good. Uh so we're here to uh take the last public step to adopt the um uh updated parks and recck master plan. Um work was performed by an outside consultant. Uh planning didn't have had very little direct involvement. uh but the document that was the product of their work is in uh exhibit A of the staff report. I believe it is the identical document that um was pre presented to you in um previous uh at least one previous joint work session. It is unchanged from uh by planning commission. Uh so it should be substantially if not exactly the same document as you've seen before. The only additional material in the staff report is exhibit B and that is a minor text amendment that adjusts some uh text in the comprehensive plan uh to make it consistent with the plan that we're adopting by reference. uh in that section 7.1 where it provides some a little discussion of the parks uh um parks facilities that were um discussed um I believe 20 years ago and replaces that with uh current language that simply describes uh the current document that we're adopting by reference. So it would be incorporated into the comprehensive plan as a supporting document um and not included and not embedded in the text of the of the comprehensive plan like the previous language was. And that is uh concludes my brief staff report. Um, as usual, the last page of

the staff report uh contains some uh recommended language for motions and the recommended motion is option one uh to adopt the plan uh as proposed in the staff report. And with that, I'll conclude. Well, I don't think we have anybody online still for the public hearing. We do not. Okay. Well, I guess since we don't have anybody here for public hearing, we will go ahead and close the public hearing at 6:38. All right. And we're done with that. Thank you, Curt.

Yeah. Yeah. H23 for the first of 669 amending the city of Gates comprehensive plan adopting the 2025. Yes, you do have to. I just made a point of and then you do the first reading of the ordinance. Okay. So, I need a motion to adopt the acceptance of the comprehensive plan. Is that what Okay. So, we have to accept the comprehensive plan. Yes, please.

I move that we adopt the staff report and approve LA 206-21. So, Okay, I have a motion from council second from councelor. All those in favor? Okay, motion passes. Okay, now we can go to such.

Yes, please. Ordinance 669, an ordinance amending the city of David comprehensive plan adopting the 2025 parks and recreation master plan. I move to approve the first reading of ordinance 669 by title. Second. Okay. Motion from second from council me. All those. All right. We'll move on to page 241 for commission applications review. Did you have anything you wanted to add? Okay. All right. I I need to ask a favor.

Yes, it is. I have trouble reading the application. Can't tell where the question stops and the answer be formatting. Yes. Could we ask for a little bit of formatting change on the application, please? Perhaps. Did you want to briefly look at one real quick on paper? Um, well, I read this one. Oh my god. Okay. The the format is it comes from the website. We can't really do much about it. Okay.

Well, motion. This is for the Lincoln. He is not present. Can we discuss the session? Was there something that you um well when the application asks you for your point of view? Yeah.

Just bl two, three, four, five times. So, no, I'm not going to tell you in like, well, you've been asked in several ways. Well, you guys certainly do not if you're not comfortable with this person, then we do not have to. It's a team, not a meeting. May I ask? Yes.

So, um, one thing that I really appreciated this is the the past history, past member chair, the city planning commission, um, you know, past sort of something city budget committee. I think I would challenge a little bit the you know I do not see that my vision assuming that I have one that's in it serving on the funding commission you know land use code is one thing but it's commission and a lot of what we do is interpretation of that code right so your vision does matter because how you interpret code will have an effect uh as as a committee so I think I would challenge that a little bit and I I'm a big advocate of if you want something you need to show up for it u and I I really do appreciate, you know, this past experience. I'd like to be able to ask him a couple questions,

you know, um especially because, you know, over half of it is see above, you know, I I again I there's some really good past work here and I don't want to downplay that, but I would just I'd like the opportunity to meet someone before we count, you know, to a committee. Um so I don't know if it's possible to say, hey, you know, can you come to the work pause it and have him come with me? I I wouldn't mind that. I just And I usually just second. Um I I don't know. I would like to see him and to just just just meet him and then, you know, kind of go from there. I just I'm not personally comfortable appointing somebody that I haven't had a chance to to something that's important because it's really important.

Yeah. I would like to see him in person because he said he had experienced our batching committee and I and not you're trying to go this I I so it wouldn't be nice to talk to him

there's also you don't I mean I don't break people on it but there but there's almost an obstructive element to this application and it's kind of like if you take me or lead me and I'm not going to give you any information of what I'm doing I'm going to instead of approach you guys in an aggressive fashion and I think truly we need to Maybe this isn't the real Michael, you know, and I'd like to know that because if this is the real Michael, I don't want to go forward with this applicant to be honest. Yeah, that's very safe.

Well, I know I will say this in the past whenever I when I first applied for planning commission in many many many many years ago, I came so people could ask me questions. when I got appointed to council the first time I came first time I got you know anytime I just felt like it was kind of important to be there. I I almost feel like it should be a requirement. Yeah. Yeah. And the planning commission is going to be particularly important to our city for in future. This isn't somebody you just want to take a quick peek at say okay well this is good enough for us. I mean, I really want to see what the deal is because this person's going to be instrumental in the world over the next few years.

Yes. So, is the consensus then to have him come back session and we do it then? We do that then. Yeah. I mean, yeah, I'd like to see whatever. Here's what I would recommend, Madame Mayor, is the council could table this application. I could communicate to him that the council would like an opportunity to meet with him in person. If he shows up, then you can call this back up action. If he doesn't, then it just goes away. Correct. That's the mayor.

Yes. May I move to table this until I come to Dr. Okay. I second. I have a motion from counselor and an effective from Thank you. I remember I was call So I just thought that all it's okay. Yeah. Would it be what would the process

for updating the questions as well? Because I'd be curious because there's, you know, one, two, three, four, five, six questions. I'd be curious on expanding upon this a little bit. And one of the questions be would you be willing to show up to introduce yourself to cast, you know, and so there is an acknowledgement on that form of yes, I once they sign it. Yeah. you know, so I I wonder if that's if that has to be yes or if that's if that's more of a new thing. Uh but I would be interested to see if we could expand this a little bit. We will likely need a work session this month. Cool. I think that would be an excellent opportunity for us to revisit this. Thanks. Love it. Appreciate it.

All righty. Wonderful. We'll move on to action item three. This is approval of resolution 282526-18. I tried to read too fast. Sorry. uh resolution in support of a wetlands technical assistance award for 2527 to the city of Dayton to amend the city's comprehensive plan with a current local plans inventory. That was a long

All right. And that begins on May 35. Did anybody have any I have a question. So we do this inventory for these wetlands. And then what does that do for us? Somebody who wants to build will have certainty over wet where wetlands exist. We currently don't have that. Well, this sounds bad me, but we're going to be business people. But if it's a a wet land, do we really want people building on a wet land? No, we don't. In all honesty, I don't think they're even allowed. No, they don't. Well, but I there you can do trade off

and I don't like the way they do that either because what they trade off and give you crap and that's not the word I was going to use for the tradeoff but anyways um so none of the wetlands would be built on it'll just be part of our article unless uh the state agencies approve as council just mentioned um what was called an offset to a different may I chime in yes please

so once you have the result of the of the wetlands inventory it there's there's a policy decision that you have to make regarding how you want those lands treated um so you can make you can decide whether or not you want to preserve them entirely if you want to incorporate them as parkland. Um, and you you you make a polity policy decision on what level of local protection you want to give them. And then there's other specific more specific DSL requirements regarding cut and fill um that apply to actual construction um u that may or may not take place in those areas. The complicated thing for developers is even though it takes it takes place at the construction phase, they need to be aware of those constraints very early in the process. So the wetlands inventory first of all it informs them of that and then they're they they will have to comply with your policy mandate uh as part of the land use phase uh before they actually go to construction. Does that make sense?

Yeah, that's very helpful. So there's so there's a different so there's a different there there's a different set of policy decisions that need to make that need to make take place at those two phases in development. The first and most important, I think, objective of this wetlands inventory is to identify the places that we know do not have wetlands because that's that's what's really kind of causing people um anxiety right now. Um because they would much rather see a map and know we don't know that we've investigated and we can confirm that there's no inventoried wetlands. So that gives them some some level of security to proceed. um especially with the annexation step that we're talking about because we're really talking about primarily lands that are not within the city limits yet. And because statewide goals for natural resource preservation um are uh deserve different levels of attention for annexation. that has been another area of uncertainty that applicants have um had to face.

Um I hope that yeah do you know what method they use to determine the wetlands? I mean, is there I know it's there's probably a lot more that goes into it, but maybe a basic.

So, they'll look at so they'll look at existing maps, existing information. Um, there's a methodology spelled out in the in the Oregon uh advis uh administrative rules for the level of investigation that that needs to be done. and that'll give them a clue at the at the areas that need more specific investigation. And then they will do some outreach uh to the property owners where they suspect the wetlands exist and and get their uh permission to go and uh confir confirm those areas. um whether they're um and then they will describe the the um the the biological natural functions and characteristics of those areas uh depending on you know the applicable criteria and they either will be added to the inventory or not added to the inventory based on what they find. So, do we have anything in our planning that addresses wetlands? I don't seem to

we do um it actually says in the comprehensive plan that we do not

and that it's needed. Um when the comprehensive plan was adopted, it was not a requirement. it was not a required element of the comprehensive plan at that time. And then later um you know additional policy was to was was passed to fill out the goal five requirements and then the administrative rules were adopted that actually require a uh local wetlands inventory. now. And there are some that are of the opinion that that should have been included in the UGB swap. Um, and others are are confused about exactly when the when that requirement should have applied. And so these sort of um um these points were brought up when we were doing the um all the housing policy outreach uh a couple years ago. And that was one of the one of the recommendations um or next steps um to implement the recommendations of of that effort. All right. Thank you, Kurt. That helps tremendously.

Okay. Any other questions? Motion. Yes, please. I move to approve resolution 2025-26-18, a resolution in support of a wetlands technical assistant award for 2025 to 2027 to the city of Dayton to amend the city's comprehensive plan with the current mobile wetlands in our motion and a second from council. All those in favor?

Motion passes. All right. page 25.1 approval resolution 25.6- public works design standards update number 17.

Does anybody have any comments or questions? I move to approve resolution 2025/26-9, a resolution adopting public works design standards update number 17.

I have a second. I have a motion from house and second from councelor Wilkins. All those in favor motion passes. All right. Page 257. Um, this is to authorize staff file set a schedule text amendment to DMD 7.2.201.02. I think I added too much in there. I'm sorry. Um, to change the time frame for completion of construction. Yes.

This I Can anyone tell me where this is coming from? because I think that's a bad idea. I don't think we should amend it. I don't think we should give people more time. There is already in our current verbiage there. You can get for you can get a variance. Um, you know, through a discretionary process, you already have the right to get some kind of extension or some extenduating depending the circumstances have happened. Um, but if anyone wants to speak to where this is coming from and why may I make a Um, I had a long discussion with Jeremy asking the exact same question that probably in everybody's mind this morning and and if you could succinctly just share with me what what or share with what you and I thought I think we'd all be able to reassure my my response was exactly well we don't want to do this if if you don't mind doing that.

Absolutely. And uh so It's your question. Where is this coming from? We had a land use application work through the process in December or the date no till. One of the issues that the applicant raised had to do with the time frame that our development code imposes and there were concerns about the ability to meet that time frame. As you're aware, they submitted an appeal. What was that transfer?

It's what's uh red lines in the in your packet. So, what struck out in the in the packet is what's currently in the books. Got it.

All right. So, so a about two weeks ago, members of the city team met with the applicant about their appeal, included our legal counsel, talked about several issues related to their appeal. One issue that we talked about was this specific concern of theirs and how it might be addressed. city attorney brought to my attention separately that something she has seen in other jurisdictions is like the language that's in the draft here that specifically ties approval to the building permit. So there are there are tradeoffs here. The possible language here gives more flexibility. The current language gives more structure and more certainty. And I lay out those pros and cons in my staff reports. And I'm looking for direction from the council on if you believe it's to the city's advantage to have a more flexible approach or a more structured and definite approach. As councelor Peterson mentioned, current avenue that we have with the current language would likely involve a separate variance and major variance which would go through the planning commission. So there is an avenue to do that, but that's an extra hearing and there's no no certainty to it. So, this is on your agenda as a balancing act based on language that our city attorney put

together. I guess requiring that work commences in six months. It's like seriously maybe I need you need more perspective from my personal situation. Staring out my back window at Lowe's that has been there for two years and a project that's been going forever is driving me crazy and that is our current. So if it's not okay, it's not okay that the

he may not be aware of that place because you describe for that but mine. No. Yeah. Yeah. I mean I can you know I can you know tell the inspector or just and and I'm not in a loop. I don't know. Maybe they're getting variance after variance, but I I question whether you get a permit and then you have six months to get started. Like what is that residential? Yeah, it's residential.

Um I I don't know. I just think that's too much time especially when you can go through the steps to get a variance. Um and that so it's it's kind of personal and just look at now so I can like literally close off my house to

Yeah. just just a brief comment. So I understand your concerns. I really highly question whether um this project is going to get started and left in post wrap for years. I mean, they have they're motivated to get going and once they get a project going, they're not going to stop. And I'm not trying to sell it as such, but we run the risk of walking developer. And and I believe that this hotel is really, really important to the city, especially with our Oh, I heard. Yeah. Especially with the urban renewal plant we have and where it falls in that and where those revenues are going to go and how that's going to build us.

Can't we give them a variant for I'd be willing to give for a big project? I mean what what I what I'm seeing in Maven just reading them I'm seeing that yeah any old Joe that wants to build a house obviously doesn't have to do in timely man what if we do accommodation of both and I don't know if this is possible from legal standpoint J better than me but could you keep the current policy for residential builds and go with this new model for for business builds builds. So, because I think that would be one of two things. I think a we need to break down the barrier for for businesses in our community,

but we do need to I think remain strict on residential builds. I think that's appropriate. Um, and I'm wondering if this twopronged policy could work. That would increase the planning meetings by a little bit for the business side of things, but not drag them into every, you know, potential residential, you know, build for that works. And if it's a commercial residential area, does it just determine whatever the the property that's being built? Then like as an excuse,

I don't think we're saying that necessarily. I'm just saying to make if if it's a commercial endeavor, somebody's building a 100 unit hotel that commercial. There's a set of commercial um policies that apply or commercial permits that apply to that process. Somebody says I want to build a single family home dwelling on a you know on a 800 or 8,000 foot lot. That applies at a different set of building permits. Yeah.

Not so much we're not talking about a land use thing as far as I can tell. We're talking about what kind of structures being built within the land use that's already designated for that area. So, our land use designates that we can't have that hotel there. If it, you know, we wanted to build it in some farmers field, then we would have to change that designation. Am I am I wrong? No, I just mean if the if the area is designated commercial residential and it is an excuse property, then which policy do we use? Daycare on the bottom floor, residence on the top floor.

Right. I mean, and then what would require them? They got the business part done, but meanwhile upstairs is still under construction with all the daycare. I'm just saying, you know, I mean, those how how then does it affect that or does it? I'll have to look into that. Okay. Back to you. There's no there's no rush on this. Good. Let's table it. I I I do want to put on the record that I'm totally in support of a business to build a hotel. I can imagine doing that in a year.

So I mean so the the code is is not it's more if it means building a house a single dwell family dwelling and a hotel. I just feel like that's absolutes and should not be under the Yeah. But yeah, that does make sense to me too and I don't know how we address that by tableing it legal take a look at that. Okay, we um is the deal situation is there like a timeline on that or an expectation uh to have something like this approved or declined? No, the appeal has been withdrawn.

Okay. Okay. They're going to send it amended. Okay. So, this has no time requirement for it, right? Yeah. So, um do we need a motion table? I would like the for motion to table this review. We can clarify some legal documentation on that. Okay. I have a motion from councelor over to table this and a second from councelor Lkins. All those in favor?

Excellent. All right, we're going to move on now to page 261. And looks like we have a schedule for our local tax action. Miss,

so I've included the the schedule. We have our town hall meeting next week, Wednesday, February 11th at 6:30 at the high school convent. I also attached this partial sign, but is going to be outside of city hall that has what council Hilt suggested like um you know where you can get information, how you can give us feedback and to have um uh ask about paper surveys as well in Sydney Hall so that people can go in there and also has a QR code where you can go to the web page and um and do the survey online if that's what you prefer. And I also created a sign for the town hall with an arrow directing traffic to the location.

I love that map. I also created a map because then I realized, you know, not everybody knows where it's going to be. So, um, this is the map that is going to go online uh for directing people to the location. Excellent. Thanks, I know. I'm the one that started that whole map thing like, huh? Well, then there was more questions and I was like, okay, if that stops now, let's keep it simple. Come on. That's good. Excellent. So yeah. Um anybody have question questions

suggestions? Um so a this is wonderful. Thank really appreciate that. Um the there has been a lot of chatter especially in pages about utilities. There is I think a misunderstanding currently what that this town hall is the future town hall that we discussed. So I think that you might feel questions and we might feel questions at the town hall that are unrelated to the topic at him. We just need to be prepared for that. So we can you know

and we lasted on social media. This is not for a lot. Yeah, that wouldn't be a bad thing if it's to, you know, put something out on social, hey, you know, we're looking forward to this town hall. As a reminder, there is a town hall scheduled for this, but the dates TV, you know, and just as a reminder, we have stuff on Facebook. I mean, they're on our website that is about Yes, we do. And we also have an event on Facebook. uh high school also shared our liar and event. People just don't think that's the I'm sorry. They don't

Yeah. Okay. Well, shut my mouth. And that's what I have um as an update. Excellent. I'm excited. very excited. Thank you for that one. Okay. Uh page 267. This is the March Bal planning discussion.

Yes. I've got vacation the first two weeks of March. So if if if I would be president, it would have to be after the the second to third month. I'm coming back and then after the session. Okay. Well, let's talk specifically, right? Okay. Question.

So, does it make sense for us to do this before budgeting? Because I think, you know, personal opinion, goals, vision, like those are all well and good, but funding is going to determine so much of what we can do. And I think coming out of this last fiscal year where you know I think we just I think we need to go through one more budget cycle to see maybe where where our funding lies on some of these things that could affect the realistic um you know doability of some of these you know um is that a crazy idea? I just I wonder if maybe we should just push back a couple months. Um, I I don't honestly think we're going to be like planning major baby new goals because we're still finishing up

a whole lot of other stuff because the budget's been so tight. So, I think we're probably just going to refresh what's been there. Does this impact does the budget though impact well even our established goals? I mean, if there's whether it's established or new or what have you, does our our ability to functionally do some of those things based off of budget would come into play? It might come into play, but then we can change instead of coming up with whole new ideas or not having them at all. We can just change the timing element. Yeah. From one to a three or you know how for sure. For sure. I mean, it's kind of like a wish list. I mean, lots of ways. I think we should have a wish list and whether or not we can achieve that

and then we'll see. We can also If I give our city manager some direction in terms of what to pursue grants, things like that as well, which I think would be helpful for all of us. I don't think there's any wrong. There might be too.

Maybe they'll give us pizza. Uh, is it worthwhile for there to be a review of it prior, Jeremy, where you're like, hey, you know, what is within our our wish list that we said last year? And then and kind of see applicable funding or or not funding sources to those that wish list that could then come to that meeting and say, hey, I just I don't know. I wonder if there I feel like we need a realistic the wish list is great, but it's also like I want $20 million for this project. That's never right. So, you know, I wonder if there's anything on that list that is like more realistic versus less realistic based off of our funding that was decided that could be part of that discussion. Um, if or if I'm way off base,

I don't think there's anything changed. I have to wait for anything to be world peace. Yes.

Yeah. Mayor, if I may, here's here's where I here's how I envision this process. So, right now, the council has a high level set of goals and there are strategies associated with those goals. We're going to flesh those out in a little bit more detail on how we're going to meet those strategies over the next one to three years. And you're right, budget does come into play. But what this will do is it will help me direct my efforts as I'm preparing the budget so that I can take your highest priorities and develop a plan through the budget process on how we're going to get it done for the upcoming fiscal year. So I believe that starting this process for budget is the ideal way to do this. Now we're going to prioritize. You're going to have more needs and more wishes than what we can afford to to be sure. But we we need to get everything on the table and figure out over like I said year one, year two, year three, what do we want to work on? So, we're all moving in the same direction and I have direction as a worker for the budget.

Um, I I wholeheartedly agree with you and I think um well, setting goals and allowing ourselves even to dream a little, you know, set a wonderful, it makes us excited, can set some hope and some some dreams in place. And then also I think when we do get down to it um setting benchmarks specific benchmarks so that we so yes we're going to go for this goal and here are the benchmarks we're going to reach at such and so a time so that we have some um some ladder runs Jeremy to achieve that so remember

so I think it's a really it's a really useful thing to do ahead of time and I would add those um those milestones that you're talking about, councelor Peterson, those work really well with big strategic goals. But out of this process, I also hope we can come up with some quick wins. Something that'll have a big impact, but isn't going to take two years and a million dollars to get it done. Good.

Yeah. And I think that's really good and I really appreciate all of this too. This is this is all very very good discussion. Uh I think the thing that kind of made me think about this was like I think some of our other big documentation that's dreams and wish lists are master plans, right? So I think about the the transportation master plan for example and like when we had that last presentation we were going through everything and it was great and then the end I I forget his name but he was like yeah you're probably going to be able to afford 15% of

you know and I'm like that kind of took me out a little bit but I you know I but I think that's also valuable because I think you know we we go through these whether it's the transportation master plan parks master plan is like wow we're going to have all of these things in 20 years it's like Well, you're actually watch. So, you know, that's that's why I just wanted to kind of have that pump aspect of it of yes, let's make these drinks, but let's also graph them a little bit. So, that's kind of what just pretend death by a thousand. Is that what they said? It's easy to fall. All right. Well, great. I don't think that's

Do we want to do this on a moment? Do we want to put a calendar together now? We should choose a date that's next month. Friday is Friday. How about Friday the 20th? Since you're out of China, we have to do it on Friday because Fridays are like day. Can we do it anytime? Well, that's even worse. After the 25th. Anytime before the 25th. I'd like to do it the 16th, which is on Monday. Um because I get scheduled for surgery at the end of March or something and I won't be able to participate then I must participate. You guys know I got a bit off.

I can do Friday if we have to take Friday. I mean I'm thrilled about the idea but I'll do well I can think my only problem is I'm in the middle of club run and it's going to be tricky to find days off in March. in March and my my weekend's Friday, Saturday. Um, but I could might be able to swing a half day on a Monday. I just need time to work even. So, maybe we should work. Yeah, you're retired.

I forget about apologize to me since I defer to the rest of the board has to have general counsel. Friday would be great if that's not Friday the 20th is what we're looking at because that's before your surgery mad mayor. Yeah, I can do that. So what time? Morning till we're freshman. Morning. I'll have to put in a note right away. 9:00.

I'm okay. Whatever you guys need more than three hours. Let's we'll save 1:00 just 3:20 from 9 to 1 here. Yeah. But we don't have the window condition. We did it before remember because we did it. We can break into small groups. Then

yeah, we done some strategies here. We did 9 to one. We can do it downstairs. Maybe more.

And it all be good. Okay. Uh we're ready for a motion. If uh Madame Mayor, I move to hold an annual plan retreat on March 20th, 2026 from 9:00 a.m. till 100 p.m. Have a motion and a second. All those in favor?

All righty. It is set in stone. Yes. And now on to the water town hall discussion page 269.

And that is a hopefully a tum. Y'all may be doing that one by yourselves then. I think it's important people are ready to Yeah, it's very important. Shields up. What do you think? Who's going to give a presentation? Probably. I don't know. Get that out.

Yeah. If you're a P, right? Well, I depending on when they actually schedule me, at some point I'll be able to get up on one of those knee things, but for the first week or two, I understand you're not supposed to stand on it. Most wheelchairs. Um, and I'll get one of those knee scooters. I do not want to do crutches or anything like that. That's fair. Um yeah, I would advocate that we definitely want I think it's really important for the community is vocalizing that support.

Um and what time in April do we want to do it towards the end of April April showers bring May flowers. Y'all get it'd be helpful too if you gave me some options so I can Yeah. coordinate with our city engineers schedule don't really have in April

Tuesday nights or Thursday nights started after LOC conference the 20th 22nd somewhere in there registration open so I'll need to talk about that Thursday the 16. Yeah. Maybe not, right? We got a council meeting on 22. Well, yeah. And that's a work session, right?

Maybe we could have the council before session right after it on the 9th. 9th or 16th, I guess. We want to be more. Yes, I'd say 16th. That's good. So 9th, 16th, and what? The 23rd. Like those three. And you guys want them on Thursdays or Fridays? Yeah. Yeah. It would it make more sense to do it on a Friday because it's a weekend. The starting weekend, the district is closed on the 10th. So there people are going to be out of town. Not students are off.

Okay. So Okay. Yeah, that makes sense, too. So I think people I my experience is that people don't want to give up their weekends. They would rather come out till the 9th and open 16 at 6 or 6:30 maybe 9:14 or 16 people would Yeah. So 94 or 16. So we don't have to we'll just figure that you need to check engineers. Yeah. We'll confirm the best with you.

All right. Great. Thanks.

Question. I did not get my water bell yet for this month. Were they late being mailed out? Is this Dave? They were late be mailed out only by a couple days. Yeah. Okay. Were you able to get the billing done? Yeah, we'll put it. Were you? Yes. Yes. Oh, cool. Um, now we can start talking about what the actual sewer rate is.

Um, that should help a little bit. Oh, and I had an idea. Um, we borrow lots of stuff from other cities. Well, what we have never looked into is how do other cities charge their civil rates? Do they base it on water usage? And I have a feeling the answer might be no. They do. I did a study on that before we talked about this and I objected to the way we were going to schedule water cities all around and in some down in Southern Oregon California. Almost complete almost all of them charge by the amount of water they eat.

Yeah. Maybe we can take some notes from them because what they came up with for us was so complicated. I don't know how we'd ever build it or explain it. I think we he said we'll buy it a whole bunch. Um but you know, I hope Mr. Hustle and take some comfort. We have been talking about this work on it. Um okay. I I want to be clear on the answer to your question. We did not put any wording on the sewer section. Well, okay. We have been building two line items and sewer and we and and and we added a line for the the safety fee. Okay.

And I thought what you were asking was did we put wording on what was coming up like stuff? We did that. We did not do anything with the sewer. It still is the same. Oh well. Okay. I thought we were putting through a sewer rate increase. So that line up No, increase. Yeah, we did put an increase on it. Yeah. Oh, okay. Okay. Has the $26 for the bridge been separated from the No, that was what I was clarifying. That's still part of the sewer charge.

Okay. Um, we should probably when people talk about how much they're paying for sewer, we should probably let them know that it's $26 for the bridge debt payment because it's not it isn't a sewer cost as like a direct cost, variable cost, direct cost. Some people some people think that that $26 is part of what it cost to pro provide super service and it really isn't. Why? Why do you say it isn't? We got to get back

across the river. Well, we have water and sewer coming across. Yes. So you know fast pace sewer but what we are this is a this is a debt payment for the foot bridge the steel span of the foot bridge that holds water and sewer. Yeah. But now this is so bizarre but Rochelle Rogan was told don't really need the bridge. You could put the pipes over there. You don't absolutely have to have the bridge to go along with it. Um that's why we didn't get infrastructure grant bridge.

Um so in that way it isn't directly related. May I may I offer just something? Yeah. I think the debt repayment is part of the service itself and so if we have to upgrade the system in order to provide the service and debt repayment is buried within that process. And I think that's where maybe there's some maybe a lot of people wonder heck what is that $26 but we had to put a new sewer system in and PMO coming now Wallace road and all the rest of that had to be updated and that had to be incorporated in our monthly bill. So that's that piece of that. Okay.

Sometimes people think it's a way of thinking. Well, yeah. All right. Well, we're going to move on to council comments and concerns. And since we're already down there at your end, Kitty, I'm gonna have you start.

Oh. Um, believe the Oregon City Spring Conference is coming up. Robin and I you talked about wanting to go. Um I think it's like the 20th to 22nd of April. Um we need to make arrangements so that we can you know whoever is going to go from the city we need to make arrangements now um or as soon as possible anyway. So, we still have budget to send somebody. Um, Mr. Rob, we do still have money in the budget for that, right?

Yeah, I would have to look at I don't know. Okay. Um, so Robin, you were the one I have been going to the conferences because nobody else was available and nobody else showed any interest, but I shouldn't hug the whole thing. I'm happy to vote. You know, I am doing good things on getting on the word about Payton. Um, but Robin, if you want to vote, let us know. Okay. Yeah. I don't know how to go. When is this? It's usually then,

uh, it's going to be in Pendleton Convention Center April 23rd through the 24th. Oh, it'll be cold, too. All right. Did you have anything else for council comments?

Um, oh, the news register had a super duper article in it. Newberg's mayor put himself into a wheelchair and took a trip with one of the wheelchair residents. And if you haven't read it, you're going to get a pretty good idea of what I face out there as many places. Um, I highly recommend, will you be able to mail this article? It was I mean, it was in the news just registered. Um, as of today and like yesterday, Newberg mayor took a three-hour trip with a wheelchair person. Um, quite an eye. I don't have it nearly as bad around here. So I will say that much especially with the new cycle.

Um I think I'll need that tech group. Uh just a quick update on DCBA activities. Uh last week we uh completed our volunteer appreciation dinner. uh was pretty successful with the third one I gone to and made quite a few people there and they stuck around the entire time. So,

it was a great event. Um we have been uh working on getting the fireworks stuff going. Um we've been putting together a golf tournament fundraiser down at the nines. Uh met with the owner last week and had a great conversation with him. So, we're getting that set up right now. Um that's we're begging to do that on May 30th down there. Um we are pushing to do a summer preview for the farmers market. Uh we'll do one a month starting May through August. Um that's the plan. Uh Cinco de Mayo uh had a good conversation with uh the previous people that have worked on the parade and the event and we all agreed that we wanted to move forward with it. So, we've already established uh the DJ about half of the vendors. Uh we've got the folks going, got the city helping us with uh getting the links for the applications. So, that's well underway right now and uh community mural projects. Uh so, we're we're working on it right now. We're talking to the property owner over at Trinos. Um, we're looking at some potential roof issues. Uh, but we're getting a a quote on that this week. Um, and then we're looking at opportunities for the um updating the murals across the street from city hall. So, that just came up today.

The wall ones. Yeah. So, we're looking into that, right? Does the same property order still on that? I haven't gotten that one. Yeah, that one I um have I checked our mural codes public art on I think they did that before they did that or not. Oh, good. Oh, yeah. That's good. Like I said, I couldn't remember if we finished the job or not. I do know we did.

We dropped a few of those. Um, the only other thing is just I wanted to thank public works and their their crew out there. Um, I see you guys all the time running around. You guys do a great job paying staff. Thank you guys. Uh, personally for me, I know I call and reach out to you guys often, so I appreciate your help.

Definitely. Absolutely. opens anything. Uh, nothing. All right. Uh, I just have a lot of curiosity on structure plan for city hall network and getting into that and then the annex especially with the motor and I'm just I I hope that this year is a lot less stressful for you Jeremy than it was last year. But the infrastructure, the challenges right out of the gate are interesting to say the least. So I'm interested to hear from what your vision is or that.

All right. Yeah. Um, I love this um, parks pretty I just I just pour over it each time we've got it. I think it's really lovely. It's so well put together. My only concern is um, I'm wondering if we need to print it every time. It's a little color. Um,

maybe we need to just find some of them and have them in front of us or I don't know. I I adore having them. And like I say, I kind of literally pour through it every time, but I just feel like it's an awful lot of trees and ink and and Rosio's time and or puts us together. I assume Rosio staff time. So anyway, just a concern. Well, I'll attempt my pencil every time I do it, but it works in here. Oh, sorry. You got one. No, I just uh Thank you for doing this. I think it's lovely that I couldn't think we need to

maybe just have Is there another way you can save some ink and some paper? Yeah, good question. Okay. Uh, councelor Hford. Well, you pass one of my I was going to bring you earlier, but but really I was interested in how we were doing with the possible guard rail, whatever to protect the citizens over on Third Street in Death Alley, the big the death man curve or whatever they call it. People are creating in houses on a regular benefits. So Don reached out to the Department of Transportation and he has information that we heard back from then that he could share during his report. Perfect. Excellent.

But other than that, thank you all. I just really appreciate being a member of this whole over here. Yeah. But yeah, where they house like three times. Yes. Number

well he caught air 25 ft before he landed. Oh Was he drunk? I don't know. But he there was no skin marks. He went flying over that ditch. You can see we have it working that evening. Uh yes the Sweeny's homes. It's a rental um subject was not drunk but was not intoxicated but did have some medical issues and uh was quite confused as to where he was at. Thought he was in Wilsonville.

There was a Dy investigation that was done. Uh his speed was excessive but that was attributed to his somewhat mental state. However, he was cited for several crimes based on his issues and his refusal to go to uh a medical assessment. So, he was that confused and he wouldn't go. Yeah. And medical staff checked him out. I mean, obviously we had the ambulance there. We had a fire and wrestling. Um he had family. Uh he had a place on the coast that he was headed to. Um so there was some there were some questions and some concerns. We ruled out the DUI portion of it. However, there was some criminal culpability based on the speed

that he entered the city of Dayton at which was probably somewhere around 85 milesPH. Just my one of my works on my team does the crash investigations and his estimation was roughly about 80 to 85.

The ditch he crossed was, you know, it's three and a half ft deep. Uh he went, you know, he basically if you're coming this way on uh third just across the bridge where the apex turn happens at Mill Street, he crossed over, went across to the ditch uh and then across the driveway uh the alleyway there that uh that bisects between Mill and and Alder and then through the uh back fence and then the intrusion on the house was quite extensive. It was over the rear foundation wall. Uh he actually drove a 5gallon propane tank underneath the house and exploded it. So there was some concern there. Um it was an odd night because the resident in the home was also a very defensive and refused to come out of the house when there was propane leaking. So

we had our hands full.

Um and PG came and cut the power of the home. That is the second time the house has been hit. The previous time it was uh it was definitively a DY driver. So yeah, um but uh we were talking with the squeeze and there may be some requests for what they even just do in their backyard to put some jersey barriers in or some of the big concrete uh reflection blocks in order to uh prevent somebody from actually getting injured. The guy in the house was about six and a half ft away from the wall when the truck intruded on the house. So, and it was a fullsize 3500 Duramax diesel Chevy pickup truck. So, and he was blowing that fast. Yeah, it was a lot of weight. That's Yeah.

Yeah. Yeah. The inertia that's the um for those mathematically if you're traveling uh 50 miles an hour, that's about 75 ft per second. So, uh so double double that. So, he's doing roughly 125 to 150 ft per second. So trying to even a move, the average human being reaction is about 1.5 seconds. So if you see something, it's going to take you about one 1.5 seconds to process that and then actually react to it. And then your reaction times added to that. So your 1.5 seconds to recognize it and then you have reaction to that. That's why we always say action is faster than reaction. And in that particular instance, not being able to see the truck coming only six feet away, that could have been a a pretty good disaster. Well, if you've been on the sidewalk there when

Oh, absolutely. Yeah. another another vehicle. Uh when I was when I pulled up the position by patrol car in the area, I just was thinking to myself, I mean, I this is my 24th year here sheriff's office. One of my first postings was here in Dayton and uh I cannot tell you how many times I've driven that stretch of road or I've sat right there at that apex by the cemetery and ran traffic. I mean, it's been hundreds and hundreds of times and I just thought, man, that truck coming with another vehicle, especially we see a lot of small cars coming through town, you know, a lot of small fours and that would have just been absolutely Yeah, another car would have been the other lane. Catastrophic. Yeah, that was a

Yeah, it was it was quite quite an event. We were all but um but yeah, there was a tape and we did we did uh try to get him to the hospital. Obviously, he refused. did the best they could. Um, but there is going to be some legal consequence and the pipers are going to have to figure out what to do with what's left. So, hope that answers the other Thank you. All right. Well, I don't really have anything other than I'm going to get surgery and I don't know until they call me if it'll be the end of March or sometime in April. But once I will tell you for sure

otherwise I got nothing else to really like or

I don't do the oxy. It makes you more misable. Yeah. Um, all right. We're going to go into information reports and we'll start with my house.

First, I want to apologize if you see the first page. It says January 206. I didn't update that. I apologize for that. If I may, I I do have a brief um review of the financial statements. This just so you have some reference when I'm talking. I'll share should have enough for everybody. Okay. Whatever. Yeah,

there one side down there. Okay, good deal.

Um, I just briefly looked over the statements and um wanted to bring a few things to everyone's attention. First, all the funds are looking pretty good. Um, just as a general, um, there are a couple that are in the negative, but I I'll talk about those. Um, the general fund is there's 50% of the year done uh at the end of December and the general fund um is at uh 47.4 from a expenditure standpoint. So, we're looking good. There's a couple things there uh that need to be looked at. Uh one thing to note, the community center maintenance is is way above budget. Um that will it will not go in line, but we don't won't have as much going into that because we're we're not renting it out. Um there if you look under the parks there's a pers and I have already looked at that and said we need to look at there might be a budgeting problem with something going in the wrong wrong category.

So that so hers is something we're going to be looking at. Um the fireworks celebration basically that is paying last year's half of last year's and there was no budget for it.

So um there's pers again in under the library. A couple things I'm we're going to look at uh that I think we need to look at is just some of the engineering and planning service costs that are they're going to seem to be over budget on in several categories. So I I will be looking into that. Um then what I did was I took revenue and expenditures for each fund and then gave a balance. And by balance I mean the current year we're if we're plus or minus for the current fiscal year. It's not the balance of the of the fund.

Um and as you can see we're got a positive balance in everything until you get to the second page. Uh the water capital project fund water system capital project fund. near as I can tell, the budget planned for a deficit in that category for the end of the year. Um, and also there's some fund transfers that were planned that haven't happened from other funds. And the same with the sewer reserve fund. Um, there's there's some fund transfers that haven't happened. Um, and then there's some grants and loans that were budgeted that haven't been received yet.

And then the last one is the debt reserve fund. Same thing again. Uh, there's a bunch of fund transfers and there was a plan deficit in the fund. Yes. What grants and loans haven't received yet?

Um, let's go over that real quick. If you go in the financial statements to page 55, well, it's page 55 in the packet. is page 51 of the financial statement. Page 55 of the packet though see there's some system sub system improvement grants and loans 600,000 that hasn't been received.

Um and then utility bridge DEQ loan not as much as what was budgeted. So to confirm these weren't awarded, you just had to see.

No. Uh these were these were budgeted at the time we prepared fiscal 26 budget in the spring and at that time the system improvement grant loan that was for the utility bridge uh I'm sorry the pump station and then we had a DEEQ loan that's for utility bridge. At the time those projects were still ongoing. We were able to close out the fiscal year for fiscal 25 receiving all of the pump station grants we were receiving and we were able to close out fiscal 25 receiving almost all of the remaining utility bridge loans. So in some when I prepared the budget I was counting on some of those capital costs carrying over and it they they some of those grants carrying over and they didn't because they were done for ahead. So, does does that mean, this is a question on my part, does that mean that that fund was in more of a positive at the end of last fiscal year than what you thought it was going to be? Yes. Okay. Does that does that make sense?

We have more money than we found. Well, from the last year, we had more. So, that comes into hell. This year, we're going to have less. So, yeah. Do we need to make up $800,000 somewhere? No, I don't think it's going to be that much. I think we also at the same time uh budgeted for more costs, but it's something we need to watch. Yes. Okay.

Have any questions? I have a couple one more. Sure. So the fund transfers for the water system uh capital project fund and then for the Denver fund. This is probably safe in asking off where which funds those which funds this transfer come from. Um if you look at each each of the funds uh revenue sources, it'll tell you which funds are coming from. system

for the water system capital fund that's coming from the water fund and then the sewer reserve fund that's coming and then for the debt reserve fund those transfers are based on whatever whatever associated debt there is like for the water fund debt transfer water fund sewer funds Thank you.

All right. On to library. I didn't see anything for library and I missed it. That's why I missed it. Thank you for your questions.

Key question library um is one of the things we're going to be discussing in your report library strategy for where it's located. with the ongoing infrastructure challenges. That'll be a big topic for our February work session. Yes.

Do you have anything for this on the report? All right. Anybody got I mean anything additional that chang Does anybody have any question? Anybody have any questions though? All right. Tourism and economic development. Mr. Dave.

So, same kind of thing. Any questions? Happy to address them. Pretty much summarized in the activities this month and what we're going to be doing in the fourthcoming month. um am involved in that facilitation of the um city hall moving over to the annex and u at this point in time we expect to have things moved in on online by the I think the 17 18th of February so it'll be operational there by good question so for the alder and doc program when that's submitted was there an estimate for hearing estimate for what? For when you should hear back.

Um, yes, that one comes back in September. September. Yep. Could you elaborate on the closing plan?

Oh, as far as what we're going to do with the the uh city hall. Yeah, we're going to shut down on the um 12th of February. That's the day before um well Fridays obviously will close. That's the 13th and that's the long weekend. That's President's Day weekend. That's why we selected that time to make the So basically we'll be working on that Thursday, the boxing up and and getting everything ready and beginning the transition. We'll immediately be moving the existing countertops that are in our existing city hall over to the amps and having those installed. Um and then as we move through the weekend they will continue to work on that installing a door that will also secure the office uh some visitors and so forth and then we will be moving over was the final thing the furniture and connecting internet and electrical uh up on that Tuesday which will be closed as well. So it'll be five five day process all all in all. We'll certainly communicate that to everybody so they know. But um that's what we expect to happen. I think we'll have sufficient amount of time. We've already sealed off the kitchen from the uh from the the building and we're sealed we've already sealed off at least started seal off the library from the existing city hall. Stop. Uh, don't that's not in my report this evening is the conversation with ODOT that came in after I got my report turned in. Um, but basically in a nutshell um they don't think at this time a guardrail is warranted at this location. Well, they are

um they're trying to figure out scheduling uh to come out and put some delineators to help highlight that corner to see if that will help. Uh we had talked to him. Jeremy had discussed potentially adding signage or something there and because of where the radar sign at the end of the bridge and the speed limit sign are that's kind of an issue adding another sign right there. So that would be basically reconfiguring signage over there if it comes to that. Um but it's not off the table. It's something that they are still looking into and addressing. So, at this point, all we kind of know is that they're willing to do some delineators and see

and those are those colored things that you can see in the corner. Yeah. So, it would kind of highlight that corner as you come in. But, we're restricted as to what we can do in terms of imposing barriers to cars flying. much on on the right of way. Couldn't we put some kind of something to keep people from going through in people's yards? Cuz all three of those has the one on each corner and then the middle one. They've all been hit and that one's been hit three times. The middle one's been hit three or four times. than the other ones. No.

Yeah. They noted that in 2021 and in 2024 there were incidences related to that corner where vehicles struck homes. Plenty of There's more than just those two. Yeah. I I have all the reports. Is there a way we can get them to make like a speed bump? They won't do that. They won't do that. Yeah.

And I think the biggest issue over there is I think right away and sidewalk and property line and all that. I don't know that they and I I don't know for sure, but I'm assuming that's probably where some of this issue lies is maybe there's just potentially not enough space over there to safely place a guard rail or something. I I'm wondering then on the sidewalk wedge that is next to the street, is there something we could put along there that would be maybe a little deterrent?

I don't know. It would be something that we would have to work with ODOT to get approval on. But if it's on the sidewalk side Yeah. Yeah. as long as it's not on the street. Will we see? I think we have to check and see rightways and property lines and all of that. So, we maybe looked into something like that. I mean, my first thing was put a bunch of big ass buritors down there, but you know, some big rocks and boulders. I don't think that might just launch people crazy.

Well, that was things that had mentioned in their email to us was They're not certain that a guardrail would at like the impact of that. They're thinking that that might actually cause something to go airborne and cause more damage. So yeah, I that's

Yeah. I mean, and they've got they had their traffic team involved. They had their engineers involved. I mean, we started this two weeks ago, the conversation. So they've been doing their research on their side and communicating with us. So I don't think anything is set in stone a hard no. I just think that it's everybody's trying to figure out if there is something that can be done. Well, they're facing a budget crisis right now to vote. So they're not to supply that. Don't you think they're incurred liability now that the issue's been definitively defined and that if something happens and there's a fatality or something like that,

they don't care. You know how many people die up here at this intersection? This may be a really horrible idea, but is it could we plant like enough trees that if they're big enough size, could it reduce the risk of damage in some way, shape or form? I mean, something like that, you know, three ton truck and, you know, it's gonna take out a tree, but we need those cement things that they use to the side that's like cement dividers or whatever, you know, when you're driving down three mile lane and just line them along there

and then we can get somebody to come and paint them pretty and we'll get pretty stuff to grow from them. Is it possible you put in a stop sign like on Southeast Balmer like right there in that intersection? I love people to stop and then that short distance right before the bridge and then coming around the corner. Isn't that considered an overall highway too? They're not going to I mean it's a great idea. Yeah, it's a fabulous idea. I can walk across the street without taking my

Oh, okay. Could we do like a uh like those crosswalk signs crosswalk right there? Is that possible? No, that's highway. You can't do anything without. So, how far is that? You have they should know about they won't do it. You know how many years you have to get a Okay. So, it won't go out to 18 because there's already a stop sign on it. So, obviously they will allow stop signs. That's not what I'm saying. There's a stop sign right there. They won't allow additional stop signs necessarily. You would have to go to the approval.

You have to have traffic studies and all kinds of engineering. And if they're already short staffed, they're not going to do it five 10 years down the line. And that intersection, how many people have died? Yeah, they put that in two in the email. They they said that they're facing short staff and there are much higher more pressing things that they're focusing I guess would be the best way to put it. Yeah. So, so that needs to be big. It doesn't mean like

the 18233 like roundabout like that's been something that's been needed for many many many many years and they're just around and I'm thinking about having grass over there. So like this is definitely not No, it's not not at all. I know it's not much, but at least they're trying something up against the same exact thing we are. Limited budget, limited staff. So, at least we didn't just get a pound sand. Yeah. So,

I would like to see find out if we can do anything on the right away or whatever. Put a barrier or something on the sidewalk side if that's even possible. Do one of those pave trees that's actually like a T. And then if we do have some sort of barrier up, we can make it a decorator. All right. And then you'd be in this private property. So you have to do I bet you most of those owners belong there.

I would the city to provide me with two of those things. Just plan. Yeah. Well, I that's what I was thinking. If you just planted them every, you know, like here and then you put so many feet and then here I you could utilize them. I think it's pretty. You just need to learn more. I'm always working. Thanks. Okay. Yeah, sure. Thank you so much. I can continue the conversation with them to see I walk that every day.

Yeah. Yeah. the first email to him was, you know, yes, it's sad about the house, but what if it was kids walking home from school at that time? Yeah. Different element. You hear a loud noise from my dad. I mean, that's

somehow think they didn't give two shits about her dying. Anyways, a young girl at the intersection. Very young. We will move on though. Um, city manager. So, we had an exciting afternoon today. A portion of the ceiling at the annex fell. This is in the garage area.

Was that a sheetrock fell or did your riff itself?

It was a sheetrock. I have a environmental specialist go back about tomorrow just to test the materials, make sure everything's safe before we clean it up. If it is safe, then we discussed a possible way to secure temporary way to secure that sheet rod so it doesn't keep collapsing till we have a long-term plan over to facility. As far as that long-term plan, at the last meeting, council authorized us to move forward with a request quotes for a facility study. I've had a lot of interest from some very good firms on them working with us. The plan is to bring a contract to you in March so we can start that process and figure out long term what it is how how we're going to meet our need as a city to provide spaces for citizens and for our staff. So that is ongoing. Was that water related that she brought?

Yes. Maybe that's a root. Yes, but that was old damage and broke down sheetrock.

All right, any other questions about that? Okay, I'll move on to Fisher Farms. Our hydro geologist has submitted a plan review to the Oregon Health Authority. We perceived some methane results. I've instructed our city engineer to proceed with preparing designs so that when we hear back from OA on some of these questions that we need answered. If what we receive back is favorable, we can get started as soon as possible. So, I'm asking him to get everything ready so that when we're ready to pull trigger, we can get moving as fast as we can.

You mean get moving on test wells on on creating designs for some of these uh materials that have long lead times. Have they popped out those wells yet? They have pumping scheduled for when is it done? April. Yes. Okay. So they they've done some tests, just some preliminary pumping so they get methane results that he can get sharpening his pencil that had the longest meant time. So we kind of needed that information up front so we can start figuring out design for what we're actually going to need if they had put in by Yeah.

We have a preapp schedule with Yanhill County to get this moving through their land use process. Don and I had discussions with the adjoining property owners related to restrictive easements. OA requires you at least attempt to obtain those restrictive e easements. If you can't, then they could potentially grant you an exception to that. But we've at least started a conversation. I have a fully executed agreement with Oregon Water Resources Department for a construction grant. Moving on to our water supply options and capital investment analyses. I submitted an intake form for Business Oregon for potential financing to bring a consultant on board to develop our long-term water plans. I previously was planning on applying for SIP funding, but that funding window is not going to open for February because they received a lot of applications last year. The next funding window is in the summer. I don't want to wait that long. We need to get started on this now. When I hear back from Business Oregon, I'll bring this to you at a future meeting so that you can weigh in if you'd like to move forward with that financing opportunity. I have a tabulation of costs so far for the city hall annex move. I had a structural engineer visit city hall in January. The he did a visual inspection of the basement and did not identify any immediate threats. I met with our USDA representative on the $500,000 grant. They want us to spend as much as that, possibly all of that if we can this year. Even if we have to do something that's not the entire project, we can at least we can

at least do a project that can take a big chunk out of what we ultimately. So, I want you to keep that in the back of your mind. I also located a seismic retrofit analysis that could be a data point that our consultant uses. The integrator of record process is ongoing. I rescended the administrative decision with the Dayton Hotel project. They in turn withdrew their appeal and they're going to submit an amended application. RCI is going to have notice of that rescendic decision out mailed this week. So already out here you're you are quick. Staff and I had several development meetings in January. We're going to kick the budget process off tomorrow. Rob and I are working with DCA DDA to get those code one monies distributed. And then there are a bunch of other items. What questions do you have for me?

Um, this is I meant to ask it a long time ago, but they they went away and came back. You were talking about closing the door off to city hall and the library. So then there would only be one entrance in and out. They'll still have a door. You're going to close off the entrance into the city hall right from the library. There's already a door there. No, I heard him say that. That's what I'm trying to hole that is the pass through. It's like a pass through, you know, it's kind of like a window. I was thinking a door because there's the whole

hallway and I thought, why are we closing that off? Mhm. Okay. Now, that's the way they're describing is just like the kitchen and the pant safely. Yeah. Okay. Because he said door earlier and then I I started thinking about it a little bit more and went, "Wait, that's not safe." So, that's all for the 500 for the $500,000 grant. Can we add that as a discussion topic to the work session? Sure.

I'd like to intentionally work session. Speaking of life safety issues, uh, considering our move to this location for meetings, I do have a draft. I've read emergency egress planned for this space. And if anybody has any comments,

you just better figure out how to get her her chair out of here. If we're going to write it down thing or if you go to class Yeah.

So, we got anything else is going. That's a good first step, but there are several other things that need to be addressed, but we can take the time to do that. There's a lot going on right now. Okay. I just said one personal for me to my own knowledge. Uh do we know what's going on on that lot uh next to the baptic church where the orchard just cut down? I don't know. guys know

we haven't heard anything concrete. There was a question probably like six months ago about painting some homes there. Um I mean for they are allowed and but we haven't had any applications or pre-applications regarding that property yet. It it's unclear to me if the extent of of what is being done is a land use issue, but I'm going to look into that. John trees hasn't been yet. Not yet. Um, hey Don, have we had any more trouble with my house?

Yes. On the right side. You have that option? Yeah. Somebody uh destroyed both both door handles. We were able to get one reprogrammed. The other one is still giving us issues. So uh do we have a camera on? Yeah. Can you see somebody messing with the locks from the inside or the outside? I honestly don't know. I just got back from vacation today. So

Oh, so you haven't had a chance. Um, but yeah, I know that there that's on the list of things to look at this week is to try and pull the footage. And then we're also trying to get uh Jason code enforcement. He has we bought after multiple times paying locksmith to come out. It was cheaper for us to buy the program cable and the program itself. So now we're able to do it ourselves. So we're just trying to get him scheduled to come out and get that taken care of for us. Okay. So, like I said, you got one done. The second one isn't taking. So, I don't know if there's more damage that we can't see or what's going on.

And just to clarify, the lights in that bathroom don't come on unless there's motion, right? Yeah. Yeah. So, when I'm driving in the morning at 7:30 in the morning and that bathroom lights on, somebody's in there. Yeah. Okay. Or somebody could like the crew gets here at 7. No, you guys all are always out coming right about the same time and I know if it's the crew or not because they need their truck out and usually that everybody passes me and goes and I go all the way out.

I was just saying if you happen to miss them if they get past your house before you leave, they are I think they're on 10-minute timers, I think, is what we because originally it's a half hour and we were like, "No, let's knock that down so that we can actually like when you drive by you can let us know." So, yeah, we lowered it down. I think it's 10 minutes now. So, okay. Is there a motion flood light outside? No, those are just on uh like daylight sensors. Do you think it would be a deterrent to have a motion activated flood light on the side? Because these are the last time that we had footage of people messing with the bathroom, it was broad daylight.

Broad daylight. three kids and one of them went from the corner of the building all the way up to the peak of the roof and all the way down just hand by hand crawling across the So it's cuz no

they don't have parents you go inside they have parents but they don't Is there something that we can use on the top of evidence that that will not cause a permanent will be a deterrent without liability to the city. I don't Okay, that's the that's the other piece of that that I forgot to mention. Yeah.

Um we do have um our newsletter coming out. So, anybody who's going to be writing for the newsletter, make sure you get your things in because I just remembered it too when you said the email. Thank you. Um, but uh maybe that's something I can address in there and that would be my topic then. I have a certain set of skills. Well, I uh I know how to write things diplomatically, but in a way that says you better get your

So, anyways, so we'll see if it helps. But they may or may not capable. Uh, no. I am capable of defining me a lot better on paper than I am in person. This is a deep cut reference, but does anybody remember the movie Dodge Ball? Yeah. Okay. So, you remember how there's the little gym guy? He had that like like cardboard cutout that had like a recording camera in it. And we should put we should make one of those of the mayor and have them inside only have them inside facing outside so that anytime anybody breaks in face to face.

The mayor just got to get her boots on it and I can go down there a few more time than I do. But I think it's in the daytime mostly when it's happening. Yeah. Okay. It's been daytime, nighttime, middle of the night, early morning hours. There's trail cameras there. I don't believe that there's trail cameras there at the point. I think they've been moved to other locations. All right. Well, D is 8:20. I would entertain a motion to make a motion to be the we are in the gym.