Board of Public Works - Regular Meeting

We're ready whenever you are.

We'll go ahead then and get started for the Board of Public Works meeting for Thursday, 05/21/2026. We'll start with a roll call. Chad Rodale. Kevin Riley. Joe Piper. Alright. With that, we'll go ahead and start with items no seeing no public comment with item three a.

Three a. The minutes of May 7 are before you.

Piper makes motion to approve.

Kevin Riley seconds.

Alright. We have a motion and a second. Any discussion? That will take a vote. O'Donnell, aye. Kevin Riley, aye. Piper, aye. Okay. Motion passes. We'll move to item four a.

Four a approval of payments. There are four payments for your review and approval.

Piper, I'll make a motion to approve the payments as presented.

Kevin Riley seconds.

Alright. We have a motion and a second. We'll go ahead and take a vote.

Can I Chad, can ask a question?

Yep. Go ahead.

So, Alex, with the news of station five, is there any way to I guess, is there a way to add or is it a way different project? The electrical work that we're gonna need at station five to this contractor? Or is that just is it new now? Completely different work caused by a rogue lawnmower?

Correct. We're just replacing a panel and breakers inside there. This project is regarding More of a transfer

than a transfer station.

Related to the generator. The generator at Station 5 is up and running. So Okay. In in good condition.

Thanks.

We'll go ahead and take a vote. O'Donnell, aye.

Kevin Riley, aye.

Piper, aye.

Okay. Motion passes. We'll move to item five a.

Five a. The first bid we received on Friday, May 8 is for the Prairie Park and Bantene Park facility upgrades project. We received three three bids. The Public Works Department recommends moving forward with a low bid from Willsurge in the amount of $713,574.40. If you have any questions about that bid, feel free to ask. Whillsurg has worked with us in the past on numerous projects. So believe they'll be able to complete this project.

Governor Riley makes a motion to accept the bid from Willsurge electric.

Alright. Motion to second. Any discussion? We're seeing none. We'll take a vote. O'Donnell, aye.

Kevin Riley, aye. Piper, aye.

Okay. Motion passes. We'll move to item five b.

Five b, we'd like to hold that. No no vote necessary.

Alright. Then we'll move to item five c.

Five c. This is a 2026 sanitary sewer lining and relay project. This actually this project came about actually after failure during the floods in August of last year. We did complete a repair in the section that had failed, but the rest of that section needed work as well. So we prioritize that section for the sewer lining project for this year.

As you can see, we got two bids for this work. We recommend moving forward with the low bid from Super Excavators for $398,821 You can see that our budget, this is over our budget, but this wasn't in the budget completely as a sole separate project. And we do have money that's available from other CIP projects that are already bid out, including our resurfacing project in that. So we transfer that project savings over to cover this sewer project on Burr Oak. If there's any questions, Brandon or I'll try to answer. Piper, I'll

make a motion to approve.

Kevin Riley will second with one quick question.

Sure.

I know we've we've used Visu Sewer many times for a number of projects and they seem to be reliable and come in in budget. Have we used super excavators? For sure.

Yes. Super excavators is a very good contractor.

And Visu sewer will be a sub for the lining work under super excavators in their bid as it was proposed.

Yep. So they both super is using Visu for the lining part of the project. So this is project has lining and some open cut work. So super excavators is gonna be doing the open cut work.

I I just bring it up because both bids are so close to each other.

Yep. We appreciate that. Yep.

But no.

Okay.

Super excavators is a they've done very good work for us in the past.

Thank you.

Alright. Any other questions? That will take a vote. O'Donnell, aye. Kevin Riley, aye. Piper, aye. Okay. Motion passes. We'll move to item six a.

Six a. We do this annually. This is our twenty twenty five Wisconsin DNR compliance maintenance annual report, the CMAR. Turn it over to Zach to to present on this and answer any questions that you might have.

Good afternoon. Zach Eisner with the Clean Water Plant. So every year we present on the CMAR compliance maintenance annual report. So this is a report through the DNR that is for every wastewater plant in the state. It kind of looks at the health of the wastewater plant and make sure it's in the right direction. So I'm happy to announce this tenth year in a row. We got a four point o on this report. Some of the highlights of 2025. Of course, we had the high rain event in August. I think I've heard it was maybe two hundred year rain event.

The plant handled this rain event very well. We had two small overflows in the collection system. One of them being the Burr Oak Boulevard sewer main that was discussed today and another at a lift station that was inundated with water. But like I said, the plant did not have any overflows or bypasses, which compared to some of our neighbors, we were happy about. Another highlight of this past year was the Phase three project kicking off.

So that's a sludge dryer with electrical upgrades. So that's been going well. Overall, this report looks at the water quality that we put out into the Fox River and Root River. Make sure our plants appropriately sized for the flows we get in. The biosolids we produce. The maintenance goal that goes on at the plant, the staffing of the plant and the finances of the plant. If there's any questions on this report, go ahead.

Zach, first of all, congratulations. And it's certainly a testament to you and the team for our ten year streak of solid A performance. So thank you. As you guys know, I always go to probably they don't have page numbers in this, but kind of back to the equipment replacement fund, of the financial management section. And one thing I noticed in here, and maybe it's been in here before and I just haven't noticed it, is that tandem axle trailer for like $4,100. So are vehicles eligible for the equipment replacement fund?

I believe this was different because it was a trailer and non motorized.

Okay. So because I know everyone, you know, every handful of years we do pickup trucks and things out there for for clean water. Are those not eligible for the equipment replacement fund?

That goes under a different fund for the, I mean that's in the vehicle portion of the CIP.

Yep. But could equipment, I guess maybe a better way to phrase it is, can replacement fund dollars buy pickup trucks and things like that, that we normally would pull from other that we'd normally fund in other ways?

I'm not sure on that one.

We can check with Joe Chiro, but the last couple of years we've been funding everything through just user fees directly and not borrowing for our CIP projects.

Okay. So clean water and pickup trucks have just been coming out of basically cash?

Yes. Okay.

All right. Just saw the trailer in here and I'm like that prompted the question. Then roughly the balance is just under $4,000,000 Remind me, is there some math around what D and R wants that amount to be? Is there a percentage of your budget?

Mean

So that's all the approved CIP dollar amounts, I believe through 2030 in there.

I thought there, so the replacement fund is approved contracts for out through 2030. I thought that that fund was available for equipment purchases.

I believe that's equipment purchases in the CIP.

So that replacement, is that replacement fund in cash now or is that a projection of purchases over the next four years? I believe it's showing the projection of the next four years, but there is a level that our we're required to maintain for

the equipment replacement fund for emergencies and that. Right. I think there's

yeah.

The two different things. Is that dollar amount in here? Or is it not maybe not reported here? I mean, I know I've been through this a lot and I just I give some So the

main point of, I believe, is this is to show the DNR that we are spending money on replacing items. So I think that the other the number that you're looking for, I don't believe is in here. We can check.

All right. I guess, I'm just kind of curious what what's a projection versus what's cash on hand, guess is my question.

Yeah. Because there's a question in here. Is the December 31 ending balance of your replacement fund above equal to or greater than the amount that should be it should be in it?

Yes. That's yes. Yeah. So I guess that's my question is the 3,900,000 is that cash on hand or is there a projection? Is that a projection? And then if that's if it's a projection, I'm just curious what the cash on hand is in that fund.

We don't know what the cash on hand is. The amount that should be in our replacement fund is at 3.9.

Because that's the projection of projects out through 2000

Okay. And

Thanks guys.

I second the amazing work you guys do and congratulations on your A plus

Thank you.

But how is the solid waste plans going toward or the fertilizer? The dryer? Yeah. How is that progressing and when do when would we expect to see the new product coming?

Yeah. So that's on schedule. We should expect the sludge dryer to come on-site sometime in July or late June. So final completion for this project is end of twenty seven. So probably we'll have the slush dry running sometime late summer of twenty seven and then we'll be kind of troubleshooting as we get online.

And is the I take it the DNR has to do their due we have to do due diligence to make sure that product is safe and etcetera. Do we have a forecast yet on when we're going to be making that available and when the public might be able to purchase it or how we're planning on doing that?

Yeah. So we work with the DNR. They have to look at the bacteria in it to make sure it's safe and approve it as Class A biosolids. So we're expecting that to be end of twenty seven also. Okay.

Thank you.

Thanks. Alright. Do we need to make a motion for this one?

Yeah. There's a resolution on here.

To accept

the resolution. So we need a motion.

Yeah. Okay. I'll make a motion to accept the 2025 d n r c m r report as presented.

Kevin Riley seconds.

Alright. We have a motion and a second. We'll go ahead and take a vote. O'Donnell, aye.

Kevin Riley, aye.

Piper, aye.

And motion passes. We'll move to item six b.

Six item six b. This next item is also Zach's item here. This is review and act on change order number two with JF Aaron, company for the Clean Water Plant Phase three improvement project. We were just sort of discussing the last there, which includes the dryer. Turn it over to Zach, explain this.

Sure. So this change order includes a couple of different parts. So the first being $3,000 for changing out some circuit breakers in our 110 motor control center. So they'll be changing them out to different brand. Another about $3,000 to upgrade from schedule 10 piping to schedule 40 piping for some fire protection.

Another change order that would or another part of this change order would be a credit of $13,000 for swapping out ductile iron piping for PVC. Our staff likes In the future we have to modify, it's lot easier to modify PVC than the ductile. Another part of this change order is a credit of 39,000 and those roughing filters that we had along Century Drive the big aluminum domes that got removed. City garage would be doing the final application of topsoil and seating. And we can do this to save the city money versus the $39,000 they're gonna charge us for this.

So overall between those different parts, we get a total credit of $46,000 and that would take the original contract amount of $18,600,000 to $18,619,000 $389.33 If you have any questions on any other parts of this, let me know.

It's Piper. I'll make a motion to approve the change order as presented.

Kevin Riley seconds.

And just gentlemen, thank you for, I mean, looking at this and seeing how city crews could save the city $40,000 by doing the restoration work up there. So that's great. Thank you.

Alright. I think we can go ahead and take a vote. O'Donnell, hi.

Kevin Riley, aye. Move

for aye.

Alright. Motion passes. We'll move to item seven eight.

I don't have any other communications tonight. Does anybody else have anything?

We are adjourned.