City Council - Regular Meeting

Thank you.

Heather, are you ready?

I'm ready.

Good evening. I'm going to call our City Council meeting of June 22nd to order. We'll start the flag salute, which, Councillor Schar, will you please lead us in?

I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

Thank you.

May we have a roll call, please?

Councillor Cornwell? Present. Councillor Bravo? Here. Councillor Schaub? Here. Councillor Wilk?

Here.

Councillor Cantu? Here. Councillor Grijalva, Mayor Lonergan.

Here. And Councillor Gravo and Councillor Grava had given us notice that they were going to be excused for tonight. But we do have a quorum, so we will proceed with announcements.

Yeah, I got lots. I tried to put them in chronological order here. Um, the Woodburn school district wants everybody to know that, uh, Friday, June 22nd through July 17th, they're doing, uh, the kids summer feed program for children ages one through 18. Um, each family can pick up, uh, one. per child, per location, per day, it sounds like. There's two types. You can grab a meal and sit down at the Woodburn Library and Washington Elementary, or you can grab and go lunches at Legion Park in Nuevo Emacir. And then in observance of Independence Day, the City Hall will be closed Friday, July 3rd. The Library and Transit Service will be closed Saturday, July 4th. And then on the morning of July 4th, if you want to start out with breakfast, the French Prairie Kiwanis is hosting their Chuck Wagon breakfast Friday, July 4th from 7 a.m. to 10 a.m. at Legion Park. It's all-you-can-eat breakfast, pancakes, eggs, and ham, $10 for adults, and children 12 and under eat free.

And then moving on.

Independence Day in the park at Centennial Park, Saturday, July 4th from 5.30 to 10.30 p.m. at Centennial Park. Food, vendors, live music, games for the whole family, and in the evening with a fantastic fireworks show. And then our next city council meeting will be the community barbecue. And rather than it taking place on Monday, we will be doing it Tuesday, July 14th at 6 p.m. at the library to coincide with music in the park. And then last, on Saturday, August 1st, is Community Connection Day and Kids Fest. Join us for the 10th anniversary of the Community Connection Day and Kids Fest, 10 a.m. to 2 p.m. at Legion Park. A free family event features activities, entertainment, community resources, emergency vehicle displays, giveaways, and free backpacks and snacks while supplies last. That's all I got.

Thank you. Any questions, comments on any?

That's a lot.

That is a lot. Moving on, then we do have a couple of proclamations. And I'd like Councillor Cornwell, please, to read the first one, 43rd Annual National Light Out.

Thank you, Mayor. This is proclamation, City of Woodburn, 2026. 43rd annual National Night Out. Whereas the National Association of Town Watch, NATW, sponsors a national community building campaign on Tuesday, August 4th, 2026 entitled National Night Out. And whereas the National Night Out campaign provides an opportunity for neighbors in Woodburn, Oregon to join over 38 million neighbors across 17,000 communities from all 50 states U.S. territories and military bases worldwide, and whereas National Night Out is an annual community building campaign that promotes strong police community partnerships and neighborhood camaraderie to make our neighborhoods safer, more caring places to live and work, And whereas neighbors in Woodburn, Oregon assist the Woodburn Police Department through joint community building efforts and support National Light Out 2026. And whereas it is essential that all neighbors of Woodburn, Oregon come together with police and work together to build a safer, more caring community. And now, therefore, I, Frank Lonergan, do hereby call upon all citizens of Woodburn to join the Woodburn Police Department and the National Association of Town Watch in supporting this 43rd Annual National Night Out on Tuesday, August 4th, 2026. Further, let it be resolved that I, Mayor Frank Lonergan, do hereby proclaim Tuesday, August 4th, 2026 as the 43rd National Night Out in the City of Woodburn.

Thank you, Councillor. And it is my honor to read a proclamation honoring the 250th anniversary of the United States of America. Whereas, on July 4th, 1776, the Declaration of Independence, establishing the founding principles of liberty, equality, and self-governance, affirming the unalienable rights of life, liberty, and the pursuit of happiness, and whereas the year 2026 marks the 250th anniversary of the founding of the United States of America, known as the semi-quincentennial providing an opportunity to reflect upon our nation's history, honor the sacrifices of those who have come before us, and celebrate the enduring ideals upon which our country was built. And whereas, throughout its history, the United States has grown and evolved through contributions of people from all backgrounds and walks of life whose efforts have strengthened our communities and advanced the promise of democracy, and whereas the city of Woodburn is enriched by its diverse and multicultural community, whose residents contribute unique traditions, experiences, and perspectives that strengthen the fabric of our city and reflect the continuing story of America. And whereas civic engagement, volunteerism, and public service are essential to preserving democratic values and building strong communities, and residents of Woodburn demonstrate these ideals through their commitment to one another and to the future of our city. And whereas the City of Woodburn recognizes this historic milestone as an opportunity to celebrate our nation's heritage, acknowledge the resilience and contributions of its residents, and inspire future generations to participate actively in civic life. Now, therefore, I, Frank Lonergan, Mayor of the City of Woodburn, Oregon, on behalf of the Woodburn City Council, do hereby proclaim the year 2026 as America's 250th commemorative year in the City of Woodburn and encourage all residents to join in observances, celebrations, service projects, and moments of reflection that honor our nation's history, celebrate our present, and inspire our future. So moving on, about that, we have a fun time. We are gonna have a swearing in ceremony and we're gonna swear in Lieutenant Dick Wilson and I'll invite Chief Milliken up to the podium.

You're fine. Good evening.

My name is Jason Miller. I'm your chief of police. And tonight, as the mayor says, we're going to have a very short speech. I promise I keep them short. And we'll do a quick swearing in where we have to be able to raise our hands. And then after that, we'll do a short break. And there'll be some meal and walks out here for... I don't let the people pick anymore. I get to pick the cake. So that's why. We have a discussion out in the hallway, and I'm clear of that issue. So as long as I'm here, we'll have that. So with that being said, I'm going to go repeat this to you, and then I'll call you back. Good evening, everyone. Today, it's both an honor and a privilege to recognize and celebrate the promotion of Nick Wilson to the rank of lieutenant. This achievement reflects Nick's dedication, professionalism, unwavering commitment to better himself, our department, and the community. Throughout his career, Nick has approached every assignment with integrity, accountability, and a commitment to excellence. Whether responding to critical incidents, mentoring other officers, or helping community members, he has always placed the needs of the department and the community above his own. His leadership has never been about personal recognition. It has been about doing what is right and ensuring that others have the support that they need to succeed. Honor is a word that carries significant meaning in our profession, and Nick exemplifies it every day. He has earned the trust and respect of his fellow officers, supervisors, and community members throughout history through his character, honesty, and ethical decision-making. His actions have consistently reflected the values of the department and the oath we all swore to uphold. Policing is more than enforcing laws. It is about building relationships, helping people during their most difficult moments, and strengthening the communities we serve. Nick has embraced this responsibility with compassion and professionalism, recognizing that every interaction is an opportunity to make a positive difference in someone's life. As a leader, Nick understands the importance of serving a diverse community. He has demonstrated respect for individuals from all backgrounds and has worked diligently to build trust and foster meaningful partnerships throughout the community. He recognizes the effect of policing requires listening, understanding, and treating every person with dignity and respect. These qualities will serve him well as he takes on the increased responsibilities of a lieutenant. The rank of lieutenant carries significant responsibility. It requires vision, leadership, sound judgment, responsibility, accountability, and the ability to inspire others. Nick has already proven that he possesses these qualities. He leads by example, encourages those around him to perform at their best, and remains committed to our vision of unparalleled service to the community. Nick, your promotion today is well-deserved. It reflects not only your accomplishments, but also the confidence the department has in your ability to lead into the future. On behalf of your colleagues, friends, family, and community that you serve, congratulations on this important milestone. We are proud of your achievements, grateful for your service, and excited to see that positive impact you will continue to make this attempt. Congratulations. So with that being said, now you have to actually come up. I'm sorry. Do you solemnly swear that I will support the Constitution of the United States of America? of the state of Oregon, the constitution of the state of Oregon, the laws and orders of the city of Woodburn, the laws and ordinances of the city of Woodburn, and the rules and regulations of the Woodburn Police Department. I will serve my community with integrity and respect protecting the rights and dignity of all individuals. I will serve my community with integrity, empathy, and respect, protecting the rights and dignity of all individuals. I will perform my duties as a lieutenant with courage, accountability, and sound judgment even in the face of danger or adversity. I will perform my duties as a lieutenant with courage, accountability, and sound judgment even in the face of danger or adversity. I will hold myself to the highest ethical standards, both on and off duty, this oath I take freely and upon my honor, without reservation or indignation. I will hold myself to the highest ethical standards, both on and off duty, this oath I take freely and upon my honor, without reservation or indignation. to do the badge pinning, which I'm going to assume Brynn is from. Oh, no, Dad is going to spell that very well.

There's a lot of trust here.

All right.

We can sign this in a minute.

Thank you.

Alrighty, get on, squeeze on Ian.

Okay, there we go, yeah. Okay, one, two, three.

Hey Scott, do you want to jump in?

Alrighty, one, two, three.

Okay, thank you.

So I now adjourn the council meeting for about 15 minutes. So please everyone congratulate Nick and celebrate.

Are you ready?

We will reconvene our city council meeting at 7.32. And we want to congratulate Lieutenant Wilson again. And Chief, you got a good man there. Wish you the best. It's always fun to promote the good ones. This is good. I do not have anything in the community government organizations. Communication, we all received a letter that we'll talk about at our public hearing. The next step is business from the public. This allows the public to introduce items for council consideration. It's not already scheduled on the agenda. Comment time will be limited to three minutes. And I do have one from Jaime Rodriguez that I'd invite up. Good evening, sir.

Good evening. For the record, Jaime Rodriguez. I live here in Woodburn. Thank you for this opportunity. All right. Honorable Mayor, city council members, I am writing to formally request a review of our current parking and traffic management protocols at our local cemetery, St. Luke's. Specifically concerning high precipitation holidays, such as Mother's Day, Father's Day, and Valentine's Day. For many in our community, these days are essential for honoring our loved ones who have passed and gone. The current parking limitations create significant barriers for residents, particularly our seniors and individuals with disability and limited physical abilities who wish to visit but struggle with the lack of accessible nearby parking. When visitors are forced to park long distances away or navigate congestion, unmanaged traffic, and disrupts the sanctity of their visit. Our goal should be to provide a peaceful and respectful environment where families can grieve and reflect without the added stress of physically hardship or accessing challenges. I respectfully urge the council to consider implementing temporary traffic management or improved parking configurations, especially on those high visitation days. During these specific holidays, to ensure that all residents, regardless of mobility, have equitable access to pay their respects peacefully. Enhancing our accessibility on these meaningful days is not just a logistical improvement, it is a compassionate commitment to supporting our community members during our most vulnerable moments. I thank you for your time, your dedication to our city and the consideration of this request and happy belated Father's Day.

Thank you very much for your letter, and I can say we will look at that again. We have recently, for the first time ever, put in some ordinances and signage a couple years ago, and so it might bear looking at again, seeing if there's any way to improve that. Thank you.

Yeah, I look forward to that. Thank you so much.

Is there anyone else from the public that would like to come up and have anything to say on anything that is not already on the agenda? There are not any. Then we'll move to the consent agenda. Consent agenda items are considered routine and may be adopted by one motion. Any item may be removed for discussion at the request of a council member. I'd like the city recorder, please, to read the items aloud that are on the consent agenda.

Mayor and city councilors, before I read the items off, I'm pulling item G. There was an error.

Election results.

So that'll be coming back at a later meeting.

Come back at our next meeting, okay. Thank you.

The items on the consent agenda are as follows. Woodburn City Council minutes of June 8th, 2026. Building activity for May 2026. traffic enforcement report march through may 2026 monthly financial report ola crab liquor license application liquor license application for the casa de los machetes llc and utility assistance program agreement funding for fiscal year 26-27.

Thank you. Does any councillor wish to pull anything off the consent agenda and put up for general business?

I would just like to ask, make clarification, what's Olah Crab? What is that? That's a restaurant that's going up at Sherry's. That's what I thought, but I didn't recognize the... Is it Olay?

I don't know. Haven't been there yet. Can't help you.

All right.

Oh, anything else? Then I would entertain a motion to adopt the consent agenda as presented.

I move to adopt the consent agenda as presented. Thank you.

Is there a second?

Second.

Move and second. All in favor, signify with an aye.

Aye. Opposed, same. Thank you. Motion passes.

Okay. We don't have any table business. Next up, we have a public hearing. Public hearing is the taxicab application appeal from Martha Monroe. And so I will open the public hearing at 7.38. First, do we have any conflicts of interest, expertise from any of the councilors? Okay. Then I will turn it over for a staff report. Tony.

Mayor, members of the city council, Tony Turley, your finance director. Mayor, City, Council, Andy Shadron, Deputy Chief of the Woodburn Police Department. Thank you. So we believe that the staff report that we provided has a pretty good outline of what the process was that we went through on the review of the application. We understand that this application was originally approved in 2023 and renewed in 24 and 25. However, and the letter from the appellant that discusses that that information was available when those original applications were approved is accurate. However, the city ordinance requires a 10 year look back period for suspensions of license. And as Deputy Chief reviewed the application, he found that that requirement had not been met that they had a suspension within that 10 year window and that according to the application or according to the code or the ordinance we had no other alternative but to deny the application even though it had been approved originally and had been renewed a couple of times. So we're here to answer any questions you might have on that. And we also recognize that there's an inconsistency in the ordinance in that the 10 year look back window for suspension is longer than some of the other restrictions on approving the application. So we would We would recommend that we take a look at this ordinance to clean those up so that the ordinance would be consistent with the time frames that we would look back at different things happening. The other infractions only have a five year look back window, but the suspension has a 10 year look back window. We think that that's inconsistent and we would be willing to take a look at that and bring back to the city council a change in the ordinance so that it would be more consistent.

I'm open for any questions about how I came to the conclusion of the denial originally, if anybody wants to know.

Questions from the council?

I guess I would just ask, you know, it says about the initial application, is there any legalities towards the fact that the difference between just an application or a renewal application and her initial application?

So in the ordinance, section 11 subsection C states that if it comes to our review or we find anything that would have denied the initial application, that we need to enforce that when we're doing the renewal. And that is why we're denying the application at this point.

Is there anything showing that it was anything other than an accident that we looked at? It wasn't an intentional oversight?

So the driving record showed that there was a suspension due to an uninsured accident. And that's what led to this one-year suspension of a driver's license. So that was within that 10-year proceeding window of the initial application period.

And how has the driving record been since then?

It's not listed in the staff report. She was, if I refer to my other notes that I have here, there was a adult driving restriction, not a suspension, back in 2024 for about one month from June to July. And that's typically, DMV will impose it on drivers that kind of almost makes them ineligible to drive between like midnight and 5 a.m. based on driving behavior or citations that trigger that adult driver improvement to occur as long as they're successful and they don't continue until their driving privileges are reinstated to full driving. After 30 days? Yeah.

So just a temporary restriction?

Yeah, not a suspension, just a restriction. So it didn't qualify under the ordinance language to be considered a suspension.

Yeah, I guess I'm curious as to, so there was the initial application, which was erroneously approved, and then two subsequent renewals.

That is correct.

And it appears that the applicant had disclosed. It wasn't like she was trying to cover up.

Yeah, that is also correct. Yeah, no indication that they were trying to conceal that suspension on the driving record.

THAT TROUBLES ME A LITTLE BIT.

US AS WELL.

BUT THERE DOESN'T SEEM TO BE ANY PARTICULAR DISCUSSION WITHIN THE STATUTE AS WRITTEN. I'M ALSO TROUBLED, THOUGH, BY THE FACT THAT IT IS A 10-YEAR SUSPENSION. THAT SEEMS LIKE A REALLY LONG PERIOD OF TIME. And I don't mean to minimize the offense, the reason for this suspension. An accident involving an uninsured driver, that can be a very serious event. So I don't mean to minimize that, but to have that be imposed for ten years and people commit felony crimes and they have less of a burden on their lives.

Well, yeah, felonies could still hold that tenure suspension, or sorry, tenure without being able to apply or renew.

So with all this knowledge that we now have, do we have the power to grant her a license now, or do we have to? revoke her license now until we get an ordinance passed or a change? I'm not clear.

I'm going to refer to our city attorney for answering that question.

I don't know the specific dates in terms of the permit that's been issued, if it has lapsed. It hasn't at this point. It's lapsed at this point. We are applying the strict provisions of the ordinance, it would be my recommendation that a renewal did not occur until there was a fix to the ordinance. Just primarily for potential city liability exposure. with regard to making sure that we have updated and can provide the findings for the reason why the ordinance needs to be modified. And we can do that probably pretty rapidly and bring that back. I think we'd be looking at a few text changes that would modify that 10-year suspension period. And we would have a recommendation for that from staff. And we can probably bring that at the next council meeting.

The next council meeting, OK. So in other words, she would just not have a license for, say, a month. Well, two weeks.

Yeah, until after the next meeting is the 14th of July. We could do that at that meeting?

I think we could do that. We could do the recommended language changes and have it back in that time frame. It's not like we're rewriting the whole thing. We would just be correcting this inconsistency in the ordinance.

and what would the time frame be for the suspended license or what would you guys or what are other cities not 10 years so our current look back period for other driving infractions that are considered serious infractions which include things like duis reckless driving failure to perform duties of a driver which would be like a hit and run those all have a five-year look back period so i would recommend that those all be consistent Yeah.

That's what we would look at as well.

Yeah.

OK. Any other questions for Tony or Eddie? Thank you, gentlemen.

Thank you. We'll be available if there are questions later.

OK. Is the applicant here? Martha? Would you like to come up and speak? I know we did get a letter from you. If you want to stand by what you wrote in the letter, I think we all have a copy of that. Would you like to say anything? We might have some questions for you. Would it be okay if I translated for her?

I'm her daughter.

That's fine.

Yes, she is. Yes, what? She stands by what she wrote in the letter. OK. Thank you. All right.

Thank you. Does anyone have any questions?

So she's asking if you have any additional questions or if you need her to read the letter herself to you.

No, we've read the letter.

OK.

Thank you for the letter.

Thank you. The letter helped. Thank you. I understand.

So the letter is part of our official record now. Good. So do we have anyone that would like to speak either for or against the applicant? Not seen any. Then I will close the public. Is that a hand going up?

Yeah. I'm not much of a public speaker. That's okay.

None of us are. That's okay.

I'm her former mother-in-law.

Thank you for coming forward.

And I was just.

Give us your name, please.

Oh, see, I told you. Michelle Underwood. And I live in Salem, but I'm here supporting Martha.

Thank you.

I just wanted to ask if there was any way to allow her to get her license back sooner. She's a single mom. This is her sole support. And it's been quite a burden to her family. And so I was just wondering if there was any way that you could see forward to give her a provisional license pending a change to the statute because the suspension was in 2019. So when you amend the statute, it'll be outside the five-year look back. And so that's all I wanted to ask.

I appreciate the request. I'm not sure we can. Yeah, we did.

I do have. So the provision of the ordinance that manages appeals does provide that the city council has three options. You know, they can affirm the finance director's decision, reverse it or modify it with other conditions. Generally, of course, The legal position of the city is always going to be not to reverse decisions that meet the plain language of the ordinance that is in place currently, which is why I made the initial recommendation that we probably should not be issuing or granting the renewal until the ordinance has been changed. However, council's discretion in terms of the enforcement of your own ordinance, that is something that can be considered at this meeting. It's just not something from the city attorney's office that we would typically advise the council to make that decision until we can modify the ordinance language. Because again, you'd be reversing staff's decision that is in line with the plain language of the ordinance, if that makes sense.

Okay. Well, what about the liability to the city, say, if the council decided to do it temporary?

yeah and that's where we would you know that is the concern is that if something happened before we modified the ordinance um you know that potentially that is that's the concern you you know we we have the information now that the original license should not have been granted even if we go back and make modifications that takes time and unfortunately you know if something did happen you know we aren't able to establish the findings for why we're modifying the ordinance between now and July 14th at the next council meeting, which council could adopt at a later time.

And she does carry commercial insurance on the taxi, which is one of the problems is that it's expensive.

Yeah. Thank you very much.

So Mayor, she does have one question. She was just asked why it was approved before when she she's had it approved since then, and why is it now saying that there's no approval?

A mistake by Woodburn. I have nothing else.

And so I think that what I'm hearing here is that we do want to work quickly to fix our mistake, but we have to follow certain procedures to protect any liability against the city.

So through the process of over that time frame from the original application in 2023 till now, the staff that is doing the review has changed. And that this the staff that approved that original is not the staff that we're reviewing this application. It is a mistake. It is an error by the staff that performed that at the time. It should have been caught and it was not. The review this time was more thorough and saw that violation of the ordinance for lack of a better term.

Thank you for explaining that.

Not yet. Yes.

So what's the time frame? You're just saying two weeks, cuz that's when we next convene. Will it be done before that?

We could do- The city council, at your request, could have a special meeting and do it sooner than that. We have to meet the public notice for any type of meeting of your

of that but that is the next scheduled meeting i don't know what we would do other than that by the time that the review was done and the modifications were made and we noticed the public meeting for a special meeting i think it puts you right up against the normal meeting anyways yeah that makes sense okay so i will close public hearing and open up for discussion in council

What I hear is sounds.

I did have one question. And that is, what is the current status of her license? It has expired. It has expired. Is that right?

Is that right? The taxi, yes.

When did it expire? Sorry.

So her, I don't know the specific date of the expiration, but her application for renewal came in in March, on March 24th. So I'm assuming that, and this is in the staff report, the timing. So that gave us time to review it. She was notified of the denial on April 30th. Wow.

And that denial on April 30th was effective of that date?

Correct.

So she hasn't been working? I'm just asking. We don't necessarily- I can't answer that question.

You can't answer that one, I'm sorry. So she appealed on June 4th. So there was a significant period of time before she made the appeal. Yeah, a good month.

Okay. Okay, anything else? Okay, no, that's it. So what would the council like to do?

It sounded like we had a discussion on changing the- Yes, we wish to do that and then issue the license on the change in the ordinance. and not to keep the city from any violations.

It sounds like our time frame, we can't.

Yeah, it's right there. We're going to change the ordinance.

So it's reasonable to assume that could be done by our next council meeting.

Yeah, I think we could do it by then. So, I mean, the council's decision tonight could be to uphold the finance director's decision and then direct staff to prepare modifications to the existing taxi ordinance to be placed on the agenda at the next city council meeting to bring that consistency in terms of look back.

Our council meetings are pretty lightweight usually at the barbecue. Is this going to be okay to...

Well, we've done other things at those meetings. We have. And I think it's, I don't know, my opinion. Yeah, council can do what it wants to do. But I also think that it's good to show the public that you're doing business.

Would it be possible to reinstate her license effective on the date that council approves the new ordinance? so that we don't have to then have another.

Yeah, you know, we would add emergency provision to that ordinance, and as long as the remainder of the application had been reviewed and met the remaining requirements of the ordinance as it's currently in place, I believe that you guys could then issue within a day of that happening. Yes. I think that that was it.

I just think that I agree with what she's saying, that Since the application is already in place, we might have a modification to it with the date of the 14th on the application, but it could be a process that we could approve that very shortly. It wouldn't be that night. It would be the next day, the 15th.

Okay. Well, I think that's right because, you know, if a license was to be reviewed, are renewed, I should say, in March. And then we have April. Then in May, we didn't hear anything. Now in June, there's approval. So I think our decision to go ahead and change the ordinance and do it as quickly as we can.

Do an emergency clause to grant her a license the following day? Yes. OK. So my understanding, we first need to affirm the denial. Right. So I would need a motion for that.

OK. I move to affirm the denial of the license application for renewal application for, I can't remember.

Martha Monroe.

Martha, yeah, Monroe. I can't say it. What is it? Martha Monroe. Monroe, OK, yes.

and prepare a final decision with findings to be signed. Does that cover that part? Is there a second?

Seconds.

Do we have to have a roll call for that?

You don't have to but I can do that.

Okay, then all in favor signify with an aye.

Aye.

Opposed with the same. Motion passes. Next up, we need a motion to look at the ordinance.

Yeah, Mr. Mayor, a motion to direct staff to prepare modifications of that ordinance.

Before we move on, Ms. Monroe? Ms. Monroe? On one side I want to thank you for doing business here in Woodburn and appreciate what you have done and certainly the willingness to continue business in Woodburn. You have to realize our job as a council is to provide a safe environment for the citizens of Woodburn and that's what we're trying to do. So we appreciate you working with us and I appreciate the council working with you and trying to find a solution as soon as we can.

Can we make sure she understands that that will mean that her license can be reinstated? On July 15th.

July 15th.

So Mr. Mayor, a motion directing staff to prepare modifications of the tax year in line with the council's discussion tonight to be brought to the next city council meeting would suffice.

Okay, I'll make that motion. Second.

All in favor, signify with an aye. Aye. Opposed? Thank you. And I don't think, do you need an emergency clause to grant it for the next day or can we just do that? You got that. Okay. Thank you, Andy, for your part in that. And Tony.

Yep.

Okay, moving on to general business, we have Council Bill 3306.

Thank you, Mr. Mayor. This resolution is a result of the short session in 2026 that resulted in the passage of House Bill 4035. which provides the city of Woodburn an opportunity to expand its urban growth boundary in line with the council's objectives and goals for housing and affordable housing for Woodburn. The council, I know, has been involved in this process through the legislative session up to date, and the resolution delineates policy objectives and goals, I'm sorry,

We need to introduce this. We haven't done that yet. It's been a long day already, Mr. Mayor. That's okay.

I don't think I can say all that again, but okay.

You don't have to. We got Potter. So could I get Council Bill 3306 introduced?

Yeah. It's gone. Okay. I'd like to introduce Council Bill number 3306.

Council Bill 3306 is a resolution as a resolution requires one reading. May we please have the reading by title only if there's no objection.

Council Bill number 3306, a resolution establishing council objectives and benchmarks for any future amendment of the Woodburn Urban Growth Boundary pursuant to House Bill 4035-2026.

Thank you. Now could we continue with our...

Thank you, Mr. Mayor. Yes. You'd think I hadn't done this before. So the resolution is intended to state the City Council's policy goals and objectives for implementing House Bill 4035. with the idea that it would provide information to developers that are interested in pursuing that urban growth boundary expansion from the city in order to provide housing and the affordable housing piece. The city has been working with Mountain View Development that partnered with the city through the legislative session on a site that specifically focuses on housing and expanding UGB to the north. I think everybody's pretty familiar with that site. And our hope is that this will provide the ability to assure the community that the legislative effort and the council's housing goals and practices for the city are in line with the community's objectives for achieving affordable housing and available housing, and that the interest of the city is protected in its effort to expand the UGB to ensure that that housing actually can be built. And so, I mean, we have communicated with Mountain View Development and we passed out, it should be on your desk, a copy of an amended resolution from the one that was in the packet that reflects those conversations that we've had with Mountain View Development and I think is reflective of the discussions around how this can move forward and how it's understood by a potential developer. the though the resolution uh like i said before i think will be a good tool for staff when negotiating either with mountain view or other development interests interested in seeking urban growth boundary expansions for housing in terms of stating the city council's public policy direction on how those matters should be approached and what the expectation is in terms of assuring that product is developed, engineering is done, and that the likelihood of that UGB effort will result in what the city council wants to see in terms of housing and affordable housing. And that's why we have this before you this evening. And I'm happy to answer any questions that you might have. The staff report has our community development director who's not here tonight, and so I'll just blame any hard questions on him.

Could you walk through the changes?

Yeah, I'll ask our city attorney who worked on those modifications this afternoon to do that.

So first, before you get this, the council has had an initial... packet was a council bill, and we've had time to look at that. So what we're going to do now, and I know that the staff has reached out and talked to council members individually about any questions they might have had. So this is an update. If the council feels they need more time to look at this, please speak up also after McKinsey looks at it. Okay.

Yes, so there's about four essential changes following our discussion with the developer. And one of them is actually just even in the title and one of the specific terms we used to frame the resolution itself, and so in the title itself, this is a resolution establishing council objectives and benchmarks, and we wanted to move away from the word, previously it was conditions and benchmarks, but we wanted to acknowledge that this isn't necessarily a land use decision or a land use document, and sometimes conditions seem to be associated with actual land use decisions, but we wanted to use objectives again to make this into or reflect that this is a policy speaking document, And if you're tracking that through the whereas clauses on page two, we actually, again, stipulate specifically that the adoption of this resolution is not a land use decision, but rather it's a policy directive intended to capture the intent of the city council in expressing how the city's going to look at applications for UGB expansion under the house bill. We also wanted to ensure that some of the preliminary site and development plan, provisions under section one could either be addressed in one of two ways. Essentially that staff would work with the developer to put these preliminary plans together, both for engineering, the phasing, open space recreation, transportation plan, and commercial plans. And that would either happen to essentially a staff level for preliminary design and then adoption ready plans for an urban growth boundary amendment. However, if there were certain components that needed to be conducted later, that we would stipulate what those are through a development agreement, which is included in the provisions of section four. And then finally, under section two, you'll see a slight modification to part B, which is talking about the affordable housing dispersal. And we made modifications here to try and anticipate or soften some of the objectives just to recognize or acknowledge the fact that the statute itself doesn't say what dispersal throughout the site is for affordable housing, but trying to create that objective up front for the developer so staff understands and we can work with the developer in putting together that phasing plan so we have some direction on what we think dispersal throughout the site means. but not locking us into something really, really specific up front. So that was something that we talked with the developer about today. And so you'll see some modifications under part B to that language in particular.

Mr. Mayor, I might just jump in and say that section one of this resolution is really intended to ensure that the city can move forward with confidence with any UDB expansion with the knowledge that the project is developable, that we're comfortable with, the type of work that's been done so that the city can fulfill its commitment to affordable housing that we brought to the state legislature. And we want to be able to come to the city council with confidence that the projects are viable. And then Section 2, I think also, as Mackenzie says, addresses the dispersal issue, which is not well defined in state law. But it does remain in there to demonstrate the city council's expectation that the affordable housing component is important and that we expect the housing to be built in a manner that does not only comply with statute but also meets the needs and expectations of the community.

Thank you. Does that cover your question, Mark?

It does, yeah. Frankly, I think those are all improvements of the original plan.

Thank you. Any other questions of staff?

I don't have any questions. I just think that this resolution, I like the objectives and the benchmarks for the policy direction for any developer. it comes in, and I think that's very important. And as long as it meets our expectation of what we want for future development, including the affordable housing component, which I think is something that's, you know, that's the reason I think the whole bill was passed in the first place. Not the reason, but it certainly helped.

You're right. I think this is good. In this one, we have legislative guidelines we have to follow.

Yes, yes. And so any developer comes in, they'll read the ordinance. Yes.

Yeah, thank you, Councillor. It's important to note, too, that the exceptions for wood burn in expediting UGB process Woodburn is called out specifically as the only city that can avail itself of this expedited process in Oregon. And this is a very unique situation. There really is no examples. There's no precedent. This is something that we're trying to ensure can be successful given the opportunity that the community has for our project. And that's when it occurred to us that the council really ought to consider delineating from a council perspective how the council sees that opportunity coming to fruition and what is expected to ensure that we can meet that goal. And that's why we...

And as time goes by, a resolution can be changed. It can.

This is an important distinction that was made to people interested in this, is that this is not an ordinance. This is not, unfortunately, the power of local law. This is a policy, a statement, a voice from the city council. As circumstances change, as... affordable housing criteria or funding schedules may change, we can always come back to the council and say, you know, the world is different than it was a few months ago and we need to be reactive to those conditions in order to see the project advance. but what but but that does create a public process and it does put those issues in front of the City Council and of course as a very very much has an interest in ensuring that this you know this happens in a way that benefits the community

Any other comments?

I appreciate the efforts that have gone into this. And I guess my comment is along these lines. This is something that no jurisdiction in the state has done before. And as our city manager points out, we were specifically called out as a jurisdiction. for some specific exceptions to the fix to the original bill that allowed a one time UGB expansion which to my knowledge has never been utilized yet in the state. So that I mentioned by way of highlighting the complexity of this process and the difficulties and it's kind of like herding cats and dogs and maybe throwing an iguana because we have three different partners involved in trying to move this towards the goal line. So it's a lot of heavy lifting. I really appreciate staff's time and involvement and counsel's time and legal counsel's time and our time as well in kind of moving this forward. It's new and there are going to be bumps in the road and I think having this framework in terms of our intent to enact the statute makes a lot of sense.

Thank you. Anything else?

You know, I guess I'll just, on top of what Sharon is saying, that because it's a resolution, things can change. Because you said the word any developer where there is a named developer in this resolution. Right, but I think to your point that if things change, that that can change as well and can be fluid if this particular developer or this particular piece of land that's also named in here could change.

That's very correct. The statute does not call out any particular developer. The developer was in partnership with the city through the legislative process. And so I think the expectation and what was presented in the legislature that this would be the city's first stop on this particular property with a private public partnership. But the statute doesn't require it. And you're right that circumstances do change and ownership change. And it's complex on the private side, particularly trying to finance and fund projects. particularly a project that has this level of affordable housing requirement attached to it. And I think what we're all sort of new that are seeing in real time is just how difficult it really is. And when we're dealing with our nonprofit partners, which has been our primary approach for developing affordable housing, like with the Young Seat Project, with FHDC, we see that those funding horizons for public support are also significant and difficult. And it's hard to build things in Oregon. Let's put it right out there. And affordable housing is particularly difficult. So if the day should come where the council feels that this particular effort isn't producing the results that the City Council wanted to see, the Council could solicit proposals for other potential sites to utilize this one-time expansion. I'm not recommending that we do that. You know, I think at this point we're continuing to move forward with our partners and we would like to see, you know, we'd like to see a successful project and, you know, we have every hope and belief that there will be, but it is complex. And there will be more hurdles to climb, I think, down the road. But the good news is that putting the pieces and the levers we need in place to advance the effort, you know, it's part of what we're doing. You know, we've got everybody that has a willingness to want to see this housing built. So, so far, so good. But as Councillor Wilkes said, you know, it's complex and it's not easy. It's not easy. And this is, in some respects, the first effort to try this approach in Oregon.

Anything else? And I would entertain a roll call vote, please.

Councilor Schaub?

Yes.

Councilor Cornwell? Yes. Councilor Cantu? Yes. Councilor Wilk?

Yes. Council Bill 3306 has been duly passed. Thank you. Moving on, we have a contract for on-call CCTV sewer inspection services. Any discussion on that?

it's in the packet and entertain a motion yes um i move to award the contract for the on-call cc tv sewer inspection services to i don't have the name it's right here right now yes pacific inc r tech thank you is there a second second moving seconded to uh

Yeah, approve this sewer inspection services to Pacific and our tech. All in favor, signify with an aye. Aye. Opposed, the same. Motion passes. Thank you. Moving on, we have leasing specialists that we're looking at for some lease vehicles. Any questions? You all think we need him, huh?

Yes. I think you guys don't need him, do you?

I think we want to talk to you. He's so serious. Apparently you guys need more than just promotions today.

Good evening, Mayor Lonergan, Council Members. My name is Andy Shadron, Deputy Chief with the Woodburn Police Department. Let me get my notes here. What you have in front of you is a staff report for recommending entering into a contract with a leasing specialist for the amount of $301,793.21. That's an estimate over the next four years, and that is to purchase and outfit three vehicles and an additional upfitting or outfitting of a current So that will include the vehicle purchases, all the emergency equipment that goes on with them, all the markings, all the prisoner transport areas, additional equipment including dash cams for all the vehicles that were mentioned. This what stands out with these is this is going to be two replacements for our canine vehicles. We're a little bit overdue generally to replace these vehicles. So this is still a little bit of a backlog from the COVID times when vehicles are very difficult to come by. So we generally want to replace our vehicles every five years. So we're pushing into the sixth year with all of the three vehicles I mentioned. The two canine vehicles and then also the patrol vehicle that we're asking to be able to lease and purchase and upfit. So any questions about... Are we leasing the vehicles that we're giving up? What's that?

Are we leasing the three vehicles we're giving up that are... Yeah, we work through a leasing company and then we own them at the end. Any other questions? Comments? Thank you.

All right.

Thank you. If it's so appropriate, I'd entertain a motion.

I move to to approve the police vehicle contract in the amount of $301,793.21 in the purchase of the leasing contract. or over the next four years to the leasing specialist with an additional contingency of $30,000 to authorize to account for increases in any final outfitting costs and authorize the signing of a contract with Axion Enterprise that's adding fleet three dash cams also to be included in the vehicle and authorize the city manager to sign the vehicle lease agreement with Leasing Specialists LLC and Axon Enterprise.

Thank you. Do we have a second?

Second.

All in favor signify with an aye.

Aye.

Opposed? Motion passes.

Moving on to, there's one item under the Planning Commission that if anyone on the council would like to call up, we could or we won't.

and fine moving on to business from the city administrator city manager thank you mr mayor a couple quick things for the city council one is

I've been told that we had 36 participants in the dessert walk on Front Street Friday, and that there is fresh student art in the Bungalow Theater and Museum, if you would like to swing by and see it. And then finally, we are contemplating and working on pushing out a, in line with the Good Neighbor program, a be responsible with fireworks information campaign. I know that this time of year when you see the fireworks stamps popping up, that questions come up around fireworks and whether or not they should or should not be banned. uh in sort of in light of that those prior conversations we do want people to use fireworks responsibly to not use illegal fireworks which constitutes i think a significant amount of the problems that we encounter when the fireworks are are causing problems or typically the legal fireworks not being used responsibly And to ensure that you've extinguished your fireworks and that they don't pose any kind of fire threat or hazard to you or the surrounding neighborhood or community. And we're going to be working to push that out. We don't have a real gauge, but I think it's just common sense to know that with the celebrations of the 250th anniversary this year that We sort of feel that there will be a lot of people celebrating the 250th anniversary of the United States and fireworks have always been a part of that tradition in a lot of places. So to have extra awareness and to be careful and to ensure that you don't cause harm to anybody in the course of your celebration. So I wanted to tell you we are working on that and that's all I have, Mr. Mayor.

I think the council strongly agrees with what you're saying. Education is certainly important. The concerns for safety is something that we talk about every year, both before the 4th of July and after the 4th of July, after we look at things that might have happened. And there have been accidents that have happened and some burns. I don't know if the council wants to get serious about it, possibly outline the fireworks again. Again, that's been the topic of discussion many times. And we historically have not gotten serious about it.

I know some jurisdictions in Eastern Oregon have, in fact, done that. They allow them on the 4th of July, and that's it. Here we have a window of like a week before to a week after, where it's pretty pervasive. And so I would be interested, it's too late, I think. I would be interested in having some additional restrictions in place around particularly illegal fireworks, which have the greatest risk of harm to persons in poverty.

Any other thoughts, comments? It's not just the Fourth of July. It's also New Year's. That's something I agree with you. It is something that we do here week before and week after. I don't think we're going to, again, we're not going to do anything right now outside of educate and ask our people to really be safe. And again, we'll talk to our police department and fire department and see if there's something that we want to look at in the future. But that's not going to happen tonight. Scott, the first thing you mentioned, the Friday dessert. Yes. I talked to some people and that was a very well thought event. People were very happy with it, said they got large desserts going around and loved it. Hope that that happens again, maybe more than just once. But yeah, a little bit more advertising, it can help. So thank you guys for putting that on. Business from the council. Councilor Schaub.

Well, everybody here works for the city. So we're all one family. But I know it's going out on the web, whatever. I think our staff is absolutely fantastic. And the other thing is that Public Works has been doing an outstanding job with the the streets, paving the streets, but what they did for me, I'm so excited about, is because they came in and replaced, you know, the cover and the water meters? Well, mine was an old cement one, it was all cracked, and I put up with it for a while, so I just happened to mention it to Curtis, and forgot all about it and then all of a sudden his crew came in and they replaced it with this beautiful plastic, kind of hard plastic bun. They swept everything. It was like, it was, it looked beautiful. So I want to give some, you know, shout outs to our Public Works Department. And then I want everybody to have a safe Fourth of July and just use some common sense. You know, I'd like to see that we govern ourselves versus having to make so many new rules or whatever. I mean, let's just be adults about this whole thing.

Anyway, thank you. Thank you. Well said. Councillor Kernow.

a couple things uh looking forward to the mexican fiesta august 21st through 23rd i would hope that we get the opportunity to meet the girls sooner than later i know it's um probably have to be in july now the girls meeting the court thank you i think we can make that happen counselor

I might also add to that, unfortunately, our sponsor, the University of Oregon, won't be present this year. They seem to be winding down their sponsorship programs. They've been a longtime sponsor and supporter of the Fiesta. And I might say, put on an outstanding performance during the parade and presence. Really, really top notch. However, West Oregon State University has stepped up, and they are now going to be one of the chief sponsors. They had a presence last year, and this year they've stepped up. I don't think I'm spilling the beans yet. No, we're good. Yeah, OK, but.

And yeah, the night grills, I think, probably in July when we'll see the court members.

Yeah, yeah, yeah. So exciting year this year for Fiesta. Hope it's always the best one.

Okay. Anything else?

Also, I ran into Councillor Wilk at the book sale. It was very well attended. I think it was a big success. And I'd like a reminder from either Jen or Scott about what's going on this weekend.

I'll let Jen do that.

I was prepared.

I probably won't be here this weekend.

So this weekend we are sending a delegation to Denver to compete in the All-America City. We're one of 20 cities in the entire United States of America. And there will be 10 cities that will be awarded the label of All-American City. They do have a YouTube channel. Their website is www.nationalcivicleague.org. I don't know, maybe we can throw it on our website, like a link, and then people could go onto the YouTube channel and you can watch us there. And then you can see what you think if we deserve to win. But we all here believe that we deserve to win. So we're very excited.

And who's going with you?

20 other people.

The mayor. 20 citizens of the community. Pastor Molina. We have high school. High school mariachi. Will represented with the school superintendent with the mariachi team. We have a court member going from last year's court. Some very qualified staff members. Renata, Jamie, and Brenda.

Yeah, it's... And you're going in a bus, I understand?

Right.

With the music, can you imagine how wonderful that would be? Well, I'll report back and let you know how wonderful it is.

It is exciting, and I'll second that. Thank you for covering that. Yeah, it's a very good team. A lot of effort has gone in by the city organizing the contingency and the presentation, and I thank Brenda and Renata and Jamie and Jesse for all the work. Believe me, it did not come easy.

Anything else you want, Councilor?

No, yes. Have a safe Fourth of July. I like this. Let's all be adults about this.

Yes.

Well, just sending out positive vibrations for this competition. I mean, it's really quite an honor just to be nominated as an All-American city. And I'm glad that we'll have a good contention going out and bring back a trophy. Do we get a trophy? I'm not really sure if it's a trophy or what.

However, we will make sure that our title will be plastered on everything you see.

It's quite an honor to be so designated. I'm really proud of our show.

So with that...

Check out the mural.

Yes. Oh, yes. The mural behind the food bank.

Amazing.

Yeah, it's looking great. Looking great.

And can I just, one more topic? item about that. I really appreciate the City of Woodburn's statement about the mural and its significance, recognizing the contributions of our farm workers in making our bellies full and making our community what it is. They really are the backbone of our community and have the mural honor that and have the city acknowledge that as well. From the fields to the tables.

With that, I have absolutely nothing to add because it's all been said very well. Good meeting. Thank you all. I'll entertain a motion to adjourn.

So moved.

Moved and seconded. All in favor? Aye.

Aye.

We're out of here at 8.35. You said next meeting is in the park on July 14th. Please be there. Tuesday night at 6 o'clock.