Senior Resources Committee - Regular Meeting

Um, so, uh, to start our meeting, our time will be 5:17 to document the time and, um, but I'm glad everyone got the email. So, I mean, it is a beautiful day and if something, you know, wonderful was going on, it's a great reason. So, Margaritas.

Oh, yeah. Cinco de Mayo. So, um, yes. So, um, we may not even be here until 6:15 today. We'll go through the things that we need to. Luckily, we still have time with our expo and with old home day. So, we'll have our next meeting in June and we're just going to really have to do our due diligence to get that ball rolling. But, um, and we have Elona here, which is vital so that we can talk about some of those things. But, let's talk about Oh, no. Kelly, that's wonderful. Father, that was not letting me.

Kelly, thank you. That's wonderful. was going to um no perfect no perfect. It's wonderful to see you. Oh my gosh. You're so sweet.

If you need any any agendas and everything's kind of floating around, so yeah, don't worry about it at all. But um yes, so um as far as people that can't make it, then we have um haven't heard from Dan, but he did have a council meeting last night. And then we Tim Porter um felt horrible that he couldn't be here. Deb isn't feeling well. Lois isn't feeling well. And let's just take a quick look on our new contact list. Um, just to see who we have. Valerie, Kelly, Lori, Ela, Sheret, me of course, just Patrick I thought would be here. And then, um, Phil, um, still might be running around with sports things. And, uh, Tim, Meridell, uh, oh gosh, Jim shouldn't be on this one either because he's no longer a member. Mary and Ryan, John Wilson is here. Elizabeth is here. Deb um absent and Lois both not feeling well. Tom is here. And I don't think I missed anyone. Did I?

Mrs. Tom. Miss Mrs. Tom. Yes, you're an honorary member. Careful, you might end up being an alternate. Just pull you right in. And if you'd like to join at the table, you're welcome. You're okay. All right. Good. Okay. So, um yes. So, that's good. But then hopefully if any information is wrong on the numbers, the cell phones, um just let um Kelly and I know and we'll make sure we make those changes for you. I should call the meeting to order officially. So the meeting is now called to order in our time. We could say about 6:20, I'd say. Or 520. Oh, sorry. 5 519 actually. So we'll change that, Kelly, to that. Thank you.

And um let's uh review. We did that. Just a little recap on the chairperson and the vice chair positions. We talked about it briefly a few months ago. Um if anyone has an interest in those positions, please don't feel that you know that I need to stay as the chair. Honored to if um if you'd like me to Valerie um would like to step down as co-chair. Okay. It's somebody take a tie at it. I I I I can't commit. I missed three meetings and it's not fair. If I can't give 110% I don't want a title honestly. So somebody want to give it a try.

Does anyone have an interest in being it's it's really being my backup person or Midell? Did I see a possibility there? I think No, I was kind of not because I I understand what you're saying. It's if if anyone else does not want you, I will do it. I will step up. Did anyone else have an interest? I know everyone. It's kind of like when you're Can we co- coach here? Can you go go through the um expo thing together?

Anyone else? Because we did it kind of informally. But um Valerie, it's very noble because it's hard to be on and working full-time and everything else. And you've done a phenomenal job and you're a key person at you show up when we need you to show up and that's the important thing, you know. You really are, you know. So, um, yeah, she's bothering you. Yeah, we just want you to stay. But, um, yeah. Anyone else have an interest?

And how about on the chair position? Does anyone want to um want to try that or just I'll just continue if nobody um says anything? And uh and of course, we'll revisit it, too. All right. So, um I'll continue on as chair. Midell will take over as our vice chair. And um perfect. Thank you. We're um appreciate it. and really and everyone has to me in this committee an equal role. I mean, we're a team. No one is higher than anyone else on it. You know, I just kind of pull the agenda together. You guys make sure you keep me um if I miss anything. So, you know, I I appreciate that, too. And and the same with Mary take taking over the vice chair. So, that's wonderful. Then we've got that. We're all happy with the 515. That worked for everyone for the most part. Okay, good stuff. And then if we move on to number five, um the really the next thing we have coming up is the old home day booth. Saturday, August 15th. Now, is that the right date? Cuz we were looking at the calendar.

Oh, the 15th, the week before. Always around my husband's birthday. Okay. So, is the 12th, 13th, 14? I don't know. You tell me. It's always that Saturday that we're going to need coverage for old home day. I thought it was week of the 19th, the Wednesday. So, it's on the 12th. you know, some years it's hit that way, but lately it's always cuz John's birthday is the 13th and it generally um that's when it hits. So, right on that week. So, I have it down as the 15th and I I believe that's correct. I haven't heard anything. Otherwise, if we need to change it, we will, but I'm pretty solid on that. Do you know much about the meetings? I've been trying to see if there's any meeting scheduled so I can attend. No, and there hasn't been a lot of information.

I've seen it. Yeah, I've looked on the website. Cher sent me something and it's all just very vague. No, I haven't heard anything about it. I believe Cher's going to be the the key person involved with it now and they have a committee um of a few people. I've sworn in a couple people, so that's my only knowledge on it. Can you tell me who? I I wish I could. Um I do know one um Mrs. Espazito Kaylee. She sign she was the first person that I swore in. someone really nice I don't know well a male that um just wants to kind of help and throw their hat and I think there's one other person but that's the I've only sworn in two so far so they do need to be sworn in just are they still doing the truck touch a truck a truck

I'm not sure I can't ask her though that was just a really good one on your property there the church propert is exciting and you are going to be having the barbecue now at Orchard Christian is that still we met we met a little while ago today. Thank you. That's You're welcome. Just working. I'm going to I'm going to work to see if the Lions are still interested in barbecuing and if the um um the police I'll talk to Patrick or or Kim to see if they're going to serve because I don't want to do a lot buffet line again. That was with the weather last year was just so it was a mess for them to get up and move and move their stuff. I'd rather have everybody be served. Yeah.

Perfect. And how many can we hold in the Archer Christian? 160 sign up 200 and there's usually a no show rate. And how many do you usually have tickets for? 200. 200 tops. Okay. What date is that? It's the first event. It's the first Wednesday night of old home day. So it would be 12. We usually do it from 4 No, 5 to 7. I don't even know the time. But the first hour we play bingo and the second hour is the food. And the bingo's usually called by the town council members and Sean hopefully will participate. He was pretty new then. Um and they're going to play music in the background which is because they have a whole speaker system. It's it's I'm very excited. Air conditioning and everything. Air conditioning.

Nice. Good. So I still have to make phone calls to Well, I have to put it all together like I usually do. So there's still time. All right. And if you need any help from our committee too or I'm happy to help serve food if you're going to do that instead. We usually have the police do it. They get assigned tables and then I usually do little tickets like with a hamburger or a hot dog and they hand those to those people and they bring those um bring the food over. Bring the food over. And you'll have a full kitchen that's workable now to just refrigerate. Not a full kitchen, but no refrigerator. Those things counter. Yeah, we talked about refrigerator space. We're we're going to we're going to make it happen. Excellent. Great parking, too, which will be nice. Fabulous parking. That'll be really good, too.

I'm I'm wondering how many people park earlier for the concert on the common, but we're two hours before that starts, so we should be okay. I think so, too. I think you'll be really easy. It's better than what we had at the Always Morrison. Just tough. No, it'll always be the Lions Hall to me. I know, right?

Um but yes, so thinking about old home day on Saturday then, uh we talked a little bit about having a booth, not having a booth. I think at our last meeting, we need to go back to the minutes too, but at our last meeting, it seemed like we wanted to have that booth because it was good exposure for the expo. So, um, only thing is we do need people to set up and to be there. So, I think what was it last year early in the morning, John, me, Valerie, um, Elizabeth, you brought up the like midday, weren't Yeah, midday. And Lois was there. Lois Yeah. brought up. I think the breakdown was a little tough. Yeah. Um, it was she and I ran around and and got expo potential expo participants, too. We went everywhere.

Very good. Got it out of her shadow. When she started, she couldn't stop. She never shuts up. So, it it sounds like it's a go then. So, so it's that it's really I think it's worth it. All right. We Well, we really need to have it as a minimum like we can keep that morning crew if anyone else wants to jump in. Uh because you know I think are you okay with that V? Take vacation that week but I'll wait. And if you if you need to change let us know. Well and you know what though? If you need to change no worries because um you know the tent and usually there's a lot. The parade isn't until 10. I think I'm right on that. Yeah we were there about 8.

But oh we housed a lot of stuff at the Morrison house. Yes we did. And then moved it across the street. So, we'll have to I I don't think we could even go in there. It's pretty It's mold and condemned. I think I think we can get it done. Yeah. Um if not, the Grange probably would host some like take some of our supplies if we need. Hey, maybe the church would that John I was just thinking that I believe the tent it's in your kitchen right here. Yeah. Oh, it's still there. No, I haven't. That's where you took it. Let's see. And it might have been moved over. So, we do need to locate the tent. Thank you. If we have time. Yes. John, you and I will be looking for that tent probably a week before and but cuz I offered, but you put it back in that kitchen. Yeah. And I I'm pretty sure unless it was stolen.

Yeah. No. Well, I was away last year, but I am in town this year, so that's another pair of hands. I'll help. Oh, good. Okay. Wonderful. I have two popup tents if you get stuck. Okay. So, tent is a major and I can hunt for that tomorrow. I got a blue one just like Oh, you do. Wonderful. Okay. Good. So that's the the morning because one of us out of the four may not anything can come up between a vacation that you deserve. Um but if um so that's an important time but we really should try to figure it out. So it's like a couple hour shifts because I Elizabeth you and Lois have been in there. John, you've been trying to get to be with your grandkids and your your you know everyone's been like

can do it too. He's new. Unless it's hot, so you know. Is probably going to be sitting at. So what? I'm sorry. Did you have something? No. And you helped. You were there. Yeah. I got the firemen to Yes, you did. to break it down. That Oh, because the people at the end I wasn't there. So who was there at the end? Like I was there. Wow. Yeah. So I mean that was I had a wedding. Um but yeah. So and I think John might it was amazing. And

now I know whose wedding it was. He didn't tell us that. Was it? Do you remember? Oh, yes I do. Yes, it was Chief Harts. Yes. Wonderful. Um, Chief I read about Yeah. Was really an honor, you know, such a good man and led our police department for years. But yes, but that's See, and that's like the beginning, the end because those of you who were there, my understanding was you kind of got stuck, but you rose to the occasion, found people, made it happen. Um, which I appreciate because you know and that's what we so as long as we we don't have to say a lot more about it today. We've got the banner. We've got to find the tent. We'll next meeting we can talk about water and treats. If anyone has any gachkis um our Jim Green was the, you know, amazing at what he came up with little things to give the kids. We'll have our expo flyers and um a stand for that. If you can think of anything else, we can bring some balloons, you know, to draw attention to it. great time to have our senior um center applications there too to draw some members in for you.

I never try I never called about the trolley. Should I try for that again? I bet it's already booked. Couldn't couldn't hurt if we know the real date. Um yeah, I looked on the website and it said correct Wednesday the 14th. So we need it on Saturday for the seniors. Yeah, I think but if I do the trolley, I can't do the Wednesday. I can do it later. I'm pretty good with the 10. Oh, that's fine. Sure. We have an easel. Yes, we did have an easel. Yeah. Next question. Where is the easel? I have I have four.

All right. And um and we have Yes, we did have an And that and another thing is let's make sure that we make a nice quality poster to to put on the easel about. Yeah. Let's not I mean Mike has been phenomenal in planning printing out what we need but let's get a good one at Staples that you know on the poster board and um like that. John, let's make it generic so we can reuse it. Yes, that's could put a little sticker on it that star date goes here. Does the Grange have a table? I have tables. I have folding tables. What do you Oh, you mean the gra as an organization

have a uh usually they try to do some type of an activity. Um they are in desperate need like the Lions Hall. There's a group of about five of them. The Perry's it amazes me what they do, what they give money for electricity to keep that building going for us. Um I think they do something but I think it's in front of the grains. John, what are you thinking? Well, they helped us in a roundabout way, so maybe we should do something for them. That's a nice thought, too. Yeah, because they are. It's amazing. And they have members that are well into their 90s, but there's the group kids getting smaller. And they do rentals there, too. Yeah, that's Yeah, which maybe we could promote. John, maybe you're thinking if we could promote them a little bit at our table, too. Information

like these. We'll put I think that's a real nice idea because they they amaze me. Do that the tall. It's only certain. It's only seasonal. Yeah. Small and now because of electricity and that heat in the winter, but they are amazing. You know, that's a nice thought. They'd appreciate they're coming to speak at the Rotary. Um I think it's in June to try and, you know, try to see if there's a little supporter sponsorship there. That's Yeah. So, let's hold on to that. I like that. U Perfect. So, we'll put the old home date to June. all these things to think about and then we'll solidify it all to make up for using their photo in your picture. Oh, that that was adorable. That was Yeah.

Yeah. They're protective and worried and you know it's um and they have put their heart and souls into that history. Yeah, you handled it very well, John. That was you were very understanding of it. Um one thing I do want to jump to I didn't go to our number three acceptance of minutes. I sent them around. Um, Kelly has them ready like the next day. It's like that and and they help me. So, never sleeps. No, I put the wrong date on this. All right. No, that was I said change the time and I forgot to change the

No, that was perfect. No, and it's such a help because, you know, for all of us to go through and remember what we did. So, thank you so much. But, um, does anyone have anything that needs to be changed or, um, if not, I'll ask for a motion to accept the minutes from our, oh gosh, our April meeting. Anyone want to make a motion? I have some notes on it, but they were very comprehensive. So, good. Okay. That when you were reading, but I can't make a motion. Okay. I'm not qualified. And John, you want to make the motion? Thank you. And then who'd like to second it? Oh, perfect. Perfect. Thank you, everyone. And Kelly, they are exceptional. We really appreciate it. Could I bring up one thing about the minutes?

Sure. How what do we have to do to get them on the website? um simply ask as you just did because they should be up there because I went looking for them because I wanted to look up something in the past and I couldn't find them. No. And actually what I need to do is simply send them to Cheer and they she or Tanya will get them up there. Y and the agenda. Yeah. The latest one is from 2025. September 30th. We can even back them up a little bit. Maybe get them up there. Do they get posted after they're accepted? Just after they today. So, April, you got it. Thank you for the reminder, though. Yeah. Is it something I can do and take off your plate, too?

I don't think you could. Yeah, but um No, but it's simply But all I have all I do is send it to Tristan or Tanya and that would be wonderful. I really appreciate it. And the agenda will just Yeah, because the agenda should be there, too, in case anyone else is curious. So, no, very good point there. That's something that should be happening. Thank you. That'll be great. Yep. So we'll make sure that happens by our next meeting too. Hopefully get the old ones up by them. Send them in tomorrow. Um wonderful. Okay. So changing our incidents. Um so as far as our liaison reports, well if we jump down to senior expo thinking of Patrick, we know that we have our date solid which is phenomenal. Um he gave us quite an update last time about it which was great

and I I saw I watched the whole thing and we talked about it too. He came in the next day to talk to me. Excellent. Yeah, he's on it. That's Well, as are you, you know, and also I'm sorry. No, sure. I went through what I got from the home show and I picked out these as possible vendors. New ones. Good. Yeah, there's five there. Can I have that? Yeah. Here's my expo notebook. Excellent. The green book. Send me a promotion like inside. They didn't come last time. I invited them. They They were no show. Maybe there'll be more. It was a handyman group, but I don't know if they cuz people always call for handymen. Yeah, they really do call.

And this one was right next to the Ace Handyman. Okay, good. So, that's I'll pass that one to you. I'm just going to put all these in my inside oak painting and remodeling. Excellent. They also remove popcorn ceilings. We were just talking about that. Were you here for that conversation? No, you weren't there. We were talking about that a half hour ago. Oh, an AC. Some of them have asus. Wonderful. Good. The older houses have asbestous. I wonder if we reach out to ACND men. Have we before or No. Nope. Where did people have these? At a home show? At the New Hampshire Home Show in Manchester couple months ago. Call them say, "Hey, you were at the New Hampshire Home Show, right? We're probably going to charge them."

And they already have the whole display. I wonder how much it cheaper than them. They charge it. And then we have insurance is complex. We're here to help. Consumer protection is our mission. Oh, just the general government agency. Yeah. And if we could get them to come in some of the different state agencies, right? That one and the one the last one is also state. I'll give you this one. New Hampshire 911 Cares. That would be very not because I struggle with that every time. I think I already have that.

Yeah, I'll give you another one too. Um, you know, another one that can be interesting. I don't know if it would be a value to them to come, but the prison store like at um the home show and all, they're phenomenal. Like they offer the made in New Hampshire. Oh, I love that. We have a picnic table that's 30 years old from the comfort press. We still have it. It's solid as a roll. And they do now, I mean, they've expanded what they sell. It used to be sheds, picnic tables, you know, all of that. But now, um license plates that can be personalized like if you wanted to. Uh there's lots of things. But maybe we could why not reach out to them too because they come with a lot of good information too. Um you know in different ways they can what are they called?

The New Hampshire prison. Yeah. And I can look up that. I'll find the number because they come to different events for us. One of the things I noticed with some of these expos and whatnot is u some of them charge a fee for parking. So if we included, you know, free parking for the vendors along with the sponsorship, makes it a little more interesting. I like that.

I like that. That's um No, good point with it. So this topic um here, the next one then going along with our um senior expo, Kelly and Patrick really brought up a really good point, something that I hadn't thought of. We've never charged for our um our vendors to come in, our nonprofits and our businesses. And we had a great discussion last month about should we be charging. And Kelly has all kinds of experience from her um her professional work that she does. I did make some copies. I I did attach them to the email. I didn't want to go too many coffees, but I was just I'm very impressed by the letter, you know, that goes out to

I want I want to copy. Does anyone need this? I have electronic. I have But um I thought that was like wow. But then the big decision that we have is what do we want to charge? Any thoughts on that? Now I I went looking for senior expose that are other places. I think I found one in Missouri. and one in Texas and they charge between $45 and $85 for the measures. Yeah, thank you. That's helpful because I know we went from like a hundred and then Patrick and Kelly were bouncing the fever. This is for the nonprofit. We're still doing free for nonprofit.

Yeah, I believe that. So that we all agree on free for nonprofit, I think. So, right. How many nonprofits? What would you guess? I'm sorry. How many for profits were there last? I can't give you a real number, but my guess is 50%. Wow. Okay. Maybe more for profits. Do you think we'd lose vendors if we charge? Yes. 50%. But yeah, you want the list? I got all the real estate agents. So, what's going to happen is we get insurance and real estate up the wazoo. They don't want to sit next to each other. Yeah. Sure. because of the competition. They're for profit. They make they make great commissions. Physical therapists.

Yes, it is a right. Exactly. It's part of their marketing dollars. Your master sheet, you you know your master sheet. Why don't you go through and mark put another column on there column on that sheet? You mean a little sheet that already has mark who who's for profit who was No, I like that. I don't want to do it another column. It turns out Elona just color code the I color code for other reasons. I have a code system in my third cart. Oh, that's right. Did cart come last year cuz I don't remember the van. You remember there? No.

Yeah. So, let's John, maybe you can push for that too now that we have a lot more money. A cart to come. Give me a Give me a trolley too for the parade. What was that? A cart. Because remember two years ago they came and you could go in school but yeah but it was wonderful cuz people two years in a row and it was one you could go in I mean I founded it you could go in see what it's like the the seating they didn't come last year so if you could see check with card because they should be here especially if now our residents are willing to put more money into you know additional hours and time it would they should be here. So, oh, so they know what it's like as a vendor what it is, right? Exactly.

Part as a vendor, not as a service that day. Just thinking about where you're having dinner when you're having the the senior dinner, but that's a different night, so we don't have to worry about it's August versus October. We're totally different. Oh, you're right. But I think they did come before to the senior picnic. No, they didn't. No, they've come to the expos for us. Just the expo. Just the expo. They parked up on that um when we had it at the middle school. They they parked like on that walking area.

All right. But yes, so if you could check into that with Cart and tell them the date now, John, for the expo, October 3rd and you know and and really they should be here with us. I I could do that. I'm sure that won't be a problem. Thanks, White House for working with them. whether or not we want them to move anybody whenever they want something outrageous. No, no, we wanted to move them for the election promotion for them. Yep. Show up and tour the senior tour the bus to see what it looks like. Yeah, it really is perfect timing. And also, I think they should have a booth. I don't know if they had one inside or not. I don't think

I don't think they did, but I think they could have it outside the van, too, but they need to have information, you know, there to help us with that. Yeah, they really do. Yeah, thank God. But we need to just promote that a little. So this and we don't have to make a decision today on this, but let's think about it a little more. So what I'm looking at right now, the letter, phenomenal. You're going to be working on that. Then we have the sponsorship. You're going to just um add and delete things. And then the sponsorship page. Does anyone need that? I think I just passed that around too. Did I just I'm also happy. I heard of the word document. I can change and get rid of some things and send you. Oh, I can do that. Just

Oh, that stuff all the time. I'd love it. I'll happily send it over. I don't publish it, but um All right. I thought that I had printed some of these too. They are in the email. Is there any floating down there of the sponsorship page? Do you have any other? No, this one's this one. Cuz this No. Oh, okay. Oh, I have. So, are we going to do that with the letter? Actually, if I can just look at it for a minute. Yeah, that is send it out as we send them out together. And that's kind of like a form to fill out to commit the letters in their head. They read the letter, right? And they can keep it with them and then that's kind of the form.

So, we'd use this instead of the applica. We would marry this with my application and here. Let's read what these say. Some of them require extra work on our part. Thank you. Thanks. So if for instance if someone is a premium, we have to get them in on our advertising. We have to make I don't think we should go that far up this year because I think this year it's baby steps and then we grow 100 bucks and free and a story. Love it. Yeah. I'm going to charge the town $100 for each department. How do I say that?

They would be considered non section government. Yes. Lori, can I can I switch with you because I made a couple notes online. Elizabeth. Yeah, it's Elizabeth. Oh, Elizabeth has it. Here they I did make a So, this one could make it agreement on, but you could when you start seeing these old She can cross those out. But it's a wide open better location than than others. I mean visibility to Austria was it it goes like this and the people inside they weren't even

we actually we're going to use the same plan that Patrick did for the trades trades expo. I was there. He and I talked about it how the zigzag is different than our zigzag. I think we're going to do that float a little better. But we did have comments and Maryanne, you did the survey, so we need to look at that again. I've got them in here. But there were comments about that the if you were in the back corner, people kind of were getting tired and they didn't I'm hoping we're going to have even more vendors so there'll be more reasons to go around. We were a little spread out like I saw they complained about the float. They did. Yeah. Yeah. So we need an idea of putting food in the middle so they could kind of sit in the middle and

and the chairs see other ones. Oh, I didn't see them. Let me go over right back. Betty, we did put in the We did put food. Well, the coffee the coffee part was in the front, though. Yeah. So, people got their coffee in the front. They never really went. Yeah. The very until they got tired, then they sat in. It was Let me see. It was next to the stage. We had two coffees. We had the right people around like this. Mhm. And then we had a few then we had rows, four rows here. Okay. Okay. In the center, we did coffee. We did like a sitting area, but the party was on the side. Here we did the food. You come in here. Some people came in the back. That's the middle school, right?

Oh, No, it's not. No, it was all back in the high school. We had some private rooms back here for the mental health people to talk to speak. But Patrick had basically the same for the um skills expo, but the tables went this way. So, people zigged like this. But there were a lot and they could still hit all these all these as well, but they zigged this way. Do we know how many vendors Patrick had? He had he had over he had close to 100, but he had a lot of people outside. Oh boy.

Which we won't be doing. The very first year we did the we had the expo, we had it in the center, the food, and I do think that the seniors really like the coffee, the donuts, whatever we could get was there in the center. And we had tablecloths and they enjoyed just sitting. Do you remember that Elizabeth? To anyone else rest, don't you think, Elizabeth? I think it's the best place in the middle. Yeah, cuz for a lot of people it was a gathering, you know, kind of like it was a little to say hello. We had flowers on the table. Yeah, it was it was pretty if you charge, you have the money. Exactly. The refreshments.

That's what we're paying. We're getting better refreshments because I'm always like usually between me and but we're just kind of ask Duncan Donut has been wonderful about giving you know and giving giving giving but now we can do it a little bit um better and not always have to go to the same I thought Elizabeth that worked so much better that first year. It really did you know and people it was very welcoming. So do we want to ask for verification of nonprofit status by asking for some sort of documentation? I think we can like the 503b certificate. I think if it gets too much, I think people won't like it's one more. So if you think if we had 70 people signed up last year and we're going to reach out to more because we're discovering more people as we go. Yeah.

So say we have 70 35 of them are are for profit $100 each $3,500. That's that's a good amount of money for us to work with.

So let's back up on the sponsorships then. So um if we can think about this and maybe we'll come to an agreement tonight. government, no debate. We know that's free, our nonprofits. Then we get to the standard and on, you know, um, with an established group, 200. We talked about a 100 last time, but I was thinking more along the lines of because we've gone from free to now you're going to be charged. My thought was first year do 50 to get people to kind of continue with us and see the benefits. preferred then I if we're going to go with that I might go 100 premium I'd go 250 but that's just my thought so I don't know

yeah I don't do we almost are we going to eliminate that I mean yeah I think it is a lot of work and the table and the moving the tables around and everybody 100 bucks right okay 50 plus a gift basket your own raffle cuz that raffle is going to cost them money yeah it does they do a lot and 50 is reasonable Okay. Just because the shock of wait a minute, this has always been something I could count on for free. Even if you are a business, right? Um, but that's just my thoughts and you know, I can be swayed if anyone wants because now we're going to have to give them a W9. You know, there's extra work involved for us in this and for the post

or like or an invoice. They're going to need something for their taxes that we're going to have to produce. Yeah. All of our money goes through our fundra fundraising 503C friends organization which we don't have. So I don't know the legality of the senior center collecting the funds. I don't know if this is necessarily fundraising or if it's offsetting the cost committee collecting the funds, not the senior center. Yes. But no, I mean the vendors. We will have to supply the vendors with something that they as a business expense. They're going to expect something from us. So I guess I'm just saying not that we can't do it that we have to be careful what we take on for how do we collect $50?

Good point because even on the elections now anyone working has to do their WL has to be um Yep. So we'll need to check that. So there's nothing now you don't have I know you don't have a friends of the senior center but that was something my mind was going but you had the group that now is completely dissolved Bonnie's group but that's not even a nonprofit anymore. That's completely off the books. Okay. Because um maybe down the road that's something we want to think about because I love this idea, Kelly, of the friends of the um the senior community. Maybe we want to look into something like that down the road. Senior center has one of those. That's how they run a lot. The friends do they? Yeah.

I really like a collection thing. I don't get a right off of what you put in the church. The funny thing is that our bingo group handed out a collection plate without my knowledge to buy a new chair for the bingo caller which I was working on getting and they didn't check with me first. So that became no no you cannot do that. So we got a new chair and everything. I like thinking outside of the box. That's but the thing is I don't like that they collected money. You have to follow the process. You could go and buy a chair and then donate it. Yes, that would be the idea.

So, we have we have to do it by the books. So, but they know that now. Would that help you? The friends of uh friends of the senior center if this group could evolve and maybe create that. Oh, it would be a while to do that. But you don't. Yeah. So, what do we what do you think? Let me talk to Justin. Like you just said, think outside the box. So, what are we going to do with this money? This money we're going to use to promote the expo. So, rather than asking them for money, I'm just thinking out loud. Um, would you donate the food? Would you donate the balloons? Would you donate to these vendors that use? And then they have their receipt for what they bought. We don't have to give them a 1099. They donated like you said before too much work.

But you know what? It's kind of getting back to what you said about it's you have a great idea, but I think our first year because I know like for our our town and city clerks association sponsors like they they do the food, they do the lunch, but in but for our first year I think like that's maybe our next level because it's a good point like I can think of many of these would love to take on the food. I think we do the kiss method. Yeah. The what method? Method. Keep it simple stupid. I like it. Good one. I like that. that we can grow. Yeah. And send it. Yeah. Because these are great ideas, but let's let's get through our Oh, John, I'm sorry. Go ahead. I'm I'm just thinking about the the tax implications.

First of all, I don't think we should if we ask for money. I don't think there should be anything premium or anything about that because that's a lot of work. I agree that was valid. Thank you. And if we specifically ask them to pay us, okay, for a specific amount of money for the ticket to get in, okay,

then we are in fact there's a direct relationship between us and that vendor. So I think we do have a problem with keeping track of the money and so on. But I think we can avoid all that if one we we ask them if they would like to volunteer and you know and most people are doing $50 and just allow them okay to put money into the little basket there stick you know three inches from their eyes here

then I don't think we have to bother with having to report people that donate. I mean, you know, people donate stuff all the time just by Yeah. Before the during the expo or before the expo as they as they come in, I guess. You mean you mean the vendors? I'm just talking about the vendors that are But we still have to provide them with something that they can use. And we still have to deposit that money. Are you thinking on top of the $50 anything? We do. But you know what? No. We're not ask We're not asked. We don't If they as a company make a charitable donation, they can write that off on their taxes and they need a piece of paper that proves it.

Think about what are those people that sit there outside the store with the bell. Oh, the orange salvation. People go by, they put money into it. Yeah, but that's an establish I'm collecting collecting a lot of money, but no one's reporting that to the individuals that gave it away. But are you saying that instead of the $50? No, no, no. I'm just saying we don't tell them that we expect them to pay $50 for the privilege of going to the expo. Okay. Which is what you're asking them to do. They're used to playing a vend paying a vendor fee when they go to any sort of or um event like this. You know, John,

yeah, I know how comfortable. I just don't want to have to go through the father dealing with the fact that it's not that hard.

Yeah, you bring up Yeah, you bring up a really good point. We can talk to Justin about it. But I know even going back to election things, it's so different now. What we used to just be, hey, you want to volunteer? Everything has to be documented now. And that $50, we're going to have to make sure that we can. And the problem with a pool of money is then it's the question, the library just ran into this with the little money they were getting from donations and dollar books and all and what they went through for such a small amount of money. In my humble opinion was, you know, but but the bottom line is you got to do it. We can't have cash laying around, you know. If you ask Justin, tell him you're not going to ask for a specific amount of money.

Yeah. You're thinking of like a little donation thing. You're saying the donations are appreci appreciated and is on here as number two make a charitable d contribution of do they generally do that Kelly through a check or something in the yeah and that's really the nonprofits that we're not charging anyway that you choose to give a little if they wanted to which is nice like if you wanted to $20 donation or something so we're going to leave um we're going to have that checked out with our Justin and save and we wouldn't put it on this form this we're going to hit them when they come in the Okay, maybe that's one option. The other option is to find out what it entails if we do ask them to pay. Just option A and option B.

But are we all in agreement? Do we want to go 100? Do we want to go 50? Somebody want to make a a motion as to what's comfortable for our first year? 75. I think I think 50 is not enough. No. All right. Because they're used to paying up to 500 of some of these things. But remember this is I think I think this is the only premium. Yeah, I think this is a much more professional like how many years has this been in play, would you say, Kelly? Um, I've only been there six years and that was coming out of COVID. So, this will be our fourth year coming up. They've always done health fairs before my time, but I do think the fees have dramatically increased in the past. How many people pay the 500?

Um, in our lobby space, we have about 10 vendors. So, you make 5K on Wow. It's this year. my home but and it is your big fundraiser for the year, right? Which Yeah. which you're using for very specific things too. Um so my thought would be again baby steps. We went from nothing to something and I think we just need to agree do you want to go for 100 or do you want to go Tom? What's your thought? You're taking all this and then next year we can do 100 would pay 50. You want to do 50. They have turn around if they get

like I'm on a game SHOW and optional basket and an optional basket. Optional basket. Interesting point. Why can't we How many people How many people when they show up? Okay. Bring something to donate for the raffles. All of them. Really? But it was required on the list. I think it was suggested. Suggested. So I think all of them. I mean it's shocking all the little but that's how they get names. That's exactly right. They put your name and Yeah. So I think they're eager to do that but some of them I mean it does surprise all of us right the the time.

So let's take a would anyone like to make a motion other than me about um $50 or does anyone feel strongly about the hundred still more? One other option is if we could put 100, but first year you get for 50. So they know what to expect next year. If we're planning on just doing 50 this year and increasing it next year, if we say normal 100 first year, $50. That way they at least know that they're getting a discount this year and they can expect more next year. I don't think that's necessary. They're used to paying bigger money. Good idea, though. I mean, you're thinking about Um, next question. Do we have to make a decision today or can we get an answer from Justin and then decide at our June meeting?

Well, if we do 50 or 100, it's still the same process. When do you have to send out the letters? Like that's what I'm thinking. When's your goal to get this like to really start getting it out there? Probably beginning of July. Okay. First two weeks of July. All right. So, everyone think about it, investigate a little more, and come back to our next meeting with what you're thinking. The other option is, you know, Alana had to chase a lot of people down last year. Yes. Again and again, it's going to be, let's pick a $100, but it will be 75 if you registered by such and such a day. Give them the incentive to get in early and then save you some more money. That's another thought kind of building on what.

So, we that's one more thing to think about as we all go home. We have nothing else to think about. I'm liking that. Yeah, I'm still at the 50, but I can see what you're saying. The very first thing, the very first thing we have to decide I think okay is we is how important it is to be able to to avoid the tax issue in terms of keeping track of all this. I think we have to decide that first. Yep. and Justin will have that for us because all these things we're thinking about when we get down to specifics. Yeah. You know,

it's under a certain dollar amount that could that could play. Justin might clear this up and they'll have it. Now, can I have maybe you can just say to me this isn't the time for muddy waters. Go ahead. the monies that we're getting from John's hard work to use for transportation in town and the fact that we don't have a vehicle to manage like the friends of the senior center. Can that tie in at all? Are we going to have to also need a vehicle to handle that money to help transport the trans take?

Well, you know what? I can I can help with that briefly. Transportation. No, very good question. So, um, I think it's still new and they're everyone's trying to figure out. I did talk to our town manager about this saying like where do we head now because you this is a huge accomplishment and he thought that and he's thinking about it, right? And the council has to think about it more because this is an incredible amount um that's going to be so helpful. But he's thinking like trans transit in general like where are we going to go with cart? Are we going to to me it's a baby step. we start extending the hours. But I also want to be impressed by Cart that they're going to show up for these things. But so his thought is transit in general, the subcommittee idea he liked because we we can't decide those things here. If a committee brings it back to us, then we can, you know, take a vote. But that was his thought and he's still pondering it all too because it w it was an incredible accomplishment. So, um, and I know John, you're going to try like then maybe it's that a meeting with you and if you wanted to have a couple other people, maybe we could set something up with our town manager, Mr. Mahallen, and see what his thoughts are. Uh, I don't know if you have anything to add to that, but it's I think it's you're connecting.

It doesn't sound like it's going to be a connection. It sounds like Exactly. I think Yeah, we could do a Friends of the Senior Center. I I think so. Yeah, but it's also two groups if you didn't have so but so you know how they do the budget right for the whole town is there a small little bucket for the senior resource committee to for them to put like petty cash and that petty cash would be to get stuff there used to be when um council green was here and he really fought to get us a van which would you know was used briefly and then that money was more or less absorbed into the senior center um what was left of it. Am I correct on that? I have a slush fund, right? I don't know the right term for it,

technical term, but I have all where I collect all my um membership fees, which I've been doing for this whole year because of the other the other members the other organization disbanding plus my rental fees. That's a tidy little It builds up every year. It's about 18ish 18,000 a year total. Um, so but that's senior center. Does that ever give pass any money into your budget from what was here from Joe Green's time when we had the van and money was put aside? It was a warrant to my Okay, that's something else. Maybe I will go to the meeting with you with Justin. I think we need to help.

Just brush the dust off of that account. Bring it back to life. any funds to collect and I can find what that um line item was too because it was there but um but we needed to get clarity on that too. Yeah. So we really but I think a face to face audit a little better and then we can jump into what we're going to do with it. Um so good point. So, that's an uh we'll have more information on all of that. And um and John, I think you might need to in with a couple people have a separate meeting with um with Sean about what like where his thought is where it's going to evolve now that we have it and you're you're the best person to do that. And if you want to take a couple other people with you,

I'd appreciate you. I will help out any way I can. Let me Mel, could you be part of that? Okay. because I don't I'd love to I can be there with you but I think you know if you two anyone else want to hear it with John three of you okay I think three is a good number four is not a bad number but does anyone else want to because I don't want anyone to feel that you're not welcome to go anyone else want to attend I don't mind being a part of helping but I don't think I'd be able to attend okay because you're working okay so right now we're going to say our committee which we didn't I mean it came to be Meridell Mary and and John and then Beth, thank you so much for taking that on and you can report back to us at the next meeting. We have like a really cool name. Yes, you can. What would you like?

Call ourselves the wheels or something like the golden wheels. The I like it. I like the golden wheels. I like the golden wheels. John t-shirt. So that but that's I like it. Shine while we off those golden wheels. I think I think that's perfect. Um let's see here. No, that's great. And I didn't even think we were going to get to accomplish that tonight and we did. So, um, all right, let's take a peek. So, um, we've got a lot going on on the June meeting, which will be coming up on the 2nd. A lot of things to come back to. The expo liaison reports, we really don't have anything there. Um, library, they're going to assign someone, but right now they're in such transit themselves. Um, so they're they definitely at some point, but I've expected more in the fall than um, you know, when they back in the library.

Yes. It was it was supposed to be after end of the summer. Now, they were hoping that it would be earlier. Um, they're excited about it, but it is a horrible delay for them, but they're really I think the changes and the health of the building will be worth the wait. So, I have to say with all of the uncomfortableness of them having to what they've their spirits are great. You go into that police station, they're still as welcoming as they ever were. And I know it's hard on them

because and you see them in rain pushing those carts across and they still have nice and they are always just happy and positive and the kids I mean it's livened up the town hall cuz you hear little ones in the council chambers you know and they had glow golf in there last Friday.

Yeah. I mean it's an amazing group. It really is. So let's see here. So, uh, jumping down to number eight, I recognize, um, Jim Green award, which was, you know, it's, um, we actually have the plaque now. They added that thanks to Dave, Wall-E, and to Ricky. It's up there now, Jim Green. But in our own, um, plan that Kelly really kind of put together for us, which was wonderful, our um, James Green James Jim Green Senior Service Award, our mission was that we wanted to have a new selection by April. And it's not a big deal that we didn't, but um let's put that into our June meeting. Um if you have a name of someone, I do have extras of these. I I know they're in your attachment, too, in your email, but if you'd like a hard copy, if you know somebody that would fit and fill the shoes of our Jim Green,

did you put that in the attachment to that? I believe I believe I didn't. Nope. Now, here's the attachment. I want to edit it out. Can you send it to us as well? You want me Yep. To send it short. Yeah. So, what's the age on that? uh you have to be a senior plus it's in there is it written in there but um let's see if we did 60 or 65 there's a time frame of yeah January 1st through April 30th with so we're going to have to adjust that and um and I mean maybe maybe it Jim just remains for the next year too um I think our goal was to have someone every year though with it I'm not certain did anyone remember on that

I think it was yearly so I you know if anyone has anyone I thought it was uh you make it would be too soon too if it was already.

Yeah, I think we should announce it as we did before at the expo. Patrick, did we announce it at the expo or at the Yes, thank you Mary. I think that should be our goal. And uh so we can do that again, but if you can think of anyone um we can also reach out to our town manager to the council for names and ideas. We need to publicize it a little bit too so that other people can submit names to us. But let's keep this in mind also because this is important and um you know it's uh if you get a chance take a look in the hall looks keep it going. Yeah, we we want to keep that going. Um let's see here. That's an important one. We already talked about the subcommittee next meeting. Just a couple updates to just general things happening in the town hall. We have a rabies clinic this Saturday. If anyone um needs to still register their dog starting at 9:00 the office will be open. You can register your dog. No additional fees or late fees. Um May is a grace month in our state, which is nice. So um you can still register your dog in May. Help us spread the word. And then at 10:00, Dr. Mna from the London Animal Clinic volunteers her time and the vaccinations. Um she'll be here with her family and Sarah, who is her right-hand person, from 10 until 1. There's a $20 charge, but all of the money gets donated. We've given it to the band before. We've given it to different rescue places. So, it's really a good thing. And normally going to a vet now can be 50 plus, right?

That's hundreds. It is. Yeah. Is she live with the one on Page Road? She is. She's been there. She was I thought she was retiring. Yeah. No, thank goodness. Yeah, cuz you know, she's um always been our, you know, our vet and um Yeah. Wonderful. I put that on the senior Facebook page. Thank you. I think it was yesterday. whatever you sent out that whatever came up on our email as a discount thing. I copied it and threw it around. Sorry.

Thank you. Oh, good. And if you can put it on your own Facebook pages or it helps out a lot of people, you know, because it can be so expensive and we are offering it to other towns. So, I'm not sure what we're going to get on Saturday. Um, we might get a lot of people, but um it moves quickly and you can register your dog at the same time. Um, big thing election wise, June 2nd is the last day people can change their parties. So, if you want to change your party or what everyone should be doing is checking their party affiliation, you can do this on the Secretary of State's website. You can come into our office. We have a book on the back. But if you're an undeclared voter, you're fine. You can get a Democrat or Republican ballot come September 8th for our state primary. Um, what often happens, and it can be some of our closest friends, they'll come up to us on election day and say, "No, you know that I'm not this party." No, no, I never would have. And no matter how many tears, how you feel horrible, but so that's why I'm trying to scream it from the mountains, but we spread the word because it's a horrible thing. June 2nd and the election isn't until September 8th. So, you know, there's so much in between. But after June 2nd, it doesn't matter who, what, anything. It cannot be changed and there's no exceptions. Um to help us spread the word on that. And then um Rean um uh from the Baldwins asked if anyone is interested in a blood drive. They have one on Friday. If you wanted to donate, um I have the time. If anyone's interested, you could also reach out to the Baldwins on that. But she did um say that they still have openings and are still hopeful that more people um will be able to attend that. I'm just checking to see if I have a time. Um and it's Rean Sakonic. Many of you might know her. Uh let's see. Um blood on May 8th. Yeah, I don't have a time, but I'm sure if you checked on their website. So

that's all I have. Um thank you because it's all helpful to just getting this information out. really helps all of us. And let's see, 6:14. Does anyone have anything else before we adjourn? Anyone? Go ahead, John. Is every last day of the month like it was on April 30th this year for you. I couldn't believe how many people were.

We have had lines out the door. Thank you for noticing that. And you know, and you know what? It's municipal clerk suite, too. So, it's sweet that you mentioned that. That's worth our But yes. And um you know, it it really means so much that you would know because we have lines out the door. There's five incredible um team, our assistant clerks, there's Allison as our tax collector, me as the as the town clerk, and we bring over, and don't quote me on this, but over about $130 million. Everything filters through that little group of of people who just all happen to be women. Um but I mean, it's amazing. So, thank you. in the last two weeks. Today was the first day I think they could even breathe. Lines out the door. We thought school vacation would be quiet and it was, you know, of course we had a couple people on vacation because um it it's been nutty which is wonderful for town revenue, but I I think so often that that group of women are really front-facing and you know I have my office and I you know we're blessed to have that but they are right there people and sometimes people are not that kind. most are, you know, and then you never know what someone's coming in with. Like I had a wonderful gentleman today. I married them back in 19 and he sadly lost his wife last week, you know. So, you never know what emotion is coming in, you know. So, thank you, John, because municipal clerk's week it's um all those wonderful people and uh it is shocking what they accomplish because people in front of you every

What do you do mostly? Is it registrations or Yeah, car registrations are the big big chunk of it. elections as we get closer, vital records, birth certificates, death certificates, um, dog registrations. Dog registrations are the law. We have to do them. We have about 5,500 dogs in town that we have to account for. Last year, we got down Debbie D. Roer, I got to say, got us down to

Yeah. Isn't that crazy? Got us down to about, I think, 10 dogs, which is unheard of. Um, she's like a master with and on top of cars, all of those other things with the help of Carol, Christy, Kayla, Tracy, you know, Allison, myself. So, weddings. Oh, weddings. Yes, we have to do marriage licenses. So, years ago, I brought that and brings extra revenue to the town. Big $75, but it helps married a couple today. And that that goes right to the bottom line. None goes to the state. It's all to the town. So, thank you. Yeah, but it it's nice. Thank you for letting me um you know kind of honk our own hearts a little bit because they're amazing and um Allison and I couldn't do it at all without them you know and that's compared to other towns it's a small group of people that are being paid you know many towns have like 10 people or more compared to us so look at this I am rambling on and it's 617 a motion to adjourn thank you though for letting me

I'll take the motion to All right second and it is 617 and T. So,