City Council - Regular Meeting

Good evening and welcome to tonight's meeting of the Kirksville City Council. We'll begin our meeting with our vision statement and mission statement. The City of Kirksville will create a welcoming and thriving community as Northeast Missouri's center for education, commerce, health, recreation, and culture. Our mission statement, the City of Kirksville offers opportunities for building quality of life and meaningful community through ethical and responsible government. I now ask that you join me for a moment of silence. Thank you very much. I'd now like to invite BSA Troop 401 to lead us in the Pledge of Allegiance this evening. Scouts, good evening. Thank you for joining us tonight. We'll begin when you're ready. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Scouts, thank you very much. Have a good evening. We'll now move to review the order of tonight's agenda. Rodney, are there any recommended additions or changes this evening? Mayor, there are none. Seeing none, I'll entertain a motion and second to approve the order of this evening's agenda. So moved. Council Member Gardner?

Second.

Council Member Bansal with the second. All those in favor, please raise your hand and say aye. Aye. All those opposed? Motion is approved. I'll now entertain a motion and second to approve our minutes for our regular session meeting held on June 8, 2026.

So moved.

Council Member Banzel. Second. Second from Council Member Gardner. All those in favor, please raise your hand and say aye. Aye. All those opposed. Motion is approved. We'll move into our information presentation and public hearing section. We do have a proclamation that I'd like to share this evening regarding Parks and Recreation Month. Whereas parks and recreation programs are an integral part of communities throughout this country, including the city of Kirksville. Parks and recreation promote health and wellness, improving the physical and mental health of people who live near parks or spend time in parks. Parks and recreation programs build healthy, active communities that aid in the prevention of chronic disease, provide therapeutic recreation services, and improve the overall mental and emotional health of all citizens. Parks and recreation programs increase a community's economic prosperity through increased property values, expansion of the local tax base, increased tourism, and the attraction and retention of businesses. Parks and recreation areas are fundamental to the environmental wellbeing of our community through improving water quality, protecting groundwater, preventing flooding, improving the quality of the air we breathe, providing vegetative buffers to development, and producing habitat for wildlife. Our parks and natural recreation areas ensure the ecological beauty of our community and provide a place for children and adults to connect with nature and recreate outdoors. The United States House of Representatives has designated July as Parks and Recreation Month, and the City of Kirksville recognizes the benefits derived from parks and recreation resources. Therefore, be it proclaimed that I, Zach Burden, Mayor of the City of Kirksville, Missouri, do hereby proclaim July as Parks and Recreation Month. And I'd like to invite Robin Hardin, our Parks and Recreation Director, and her team to come forward as we celebrate Parks and Recreation Month here in the Kirksville community. Robin, I want to congratulate you and your whole team on the great efforts that you do in our community. We're so appreciative of everything that Parks and Recreation has to offer people who live here in Kirksville and the surrounding areas. I want to give you an opportunity, if there's anything you'd like to say about your department as we move into this month.

Oh my goodness, so much, but...

parks are wonderful i guess to echo what you said we're really blessed to have a great team providing a great great level of service to our community and really glad to be a part of it well i would encourage everyone in our community particularly in these great summer months to get out and utilize all of the different amenities that are out there the programs that are available as the resolution spoke to there's so much that we can all benefit from and experiencing all that comes with our parks and recreation system here in kirksville well i'll give austin a smile for a photo here All right, let's go ahead and move into our action items this evening, which will start with city clerk reading of bill number 2026-25.

Ordinance of the City Council of the City of Kirksville, Missouri, authorizing the City Manager to execute a lease amendment with the General Services Administration for compliance with Executive Order 14398 addressing DEI discrimination by federal contractors.

Thank you for that reading. Is there a motion and second to approve on first reading? So moved. Council Member Gardner.

Second.

Second from Council Member Mayberry. Staff report tonight will be with Jeff LaFontaine, our Aircraft Report Director. Good evening, Jeff. Good evening, Mayor and Council.

So, yeah, the recommended motion is to approve an ordinance ordinance of the city council authorizing the city manager to execute, execute at least amendment with the GSA general services administration to in compliance with executive order. 14398 the discrimination by federal contractors, um. background on this uh that is our tsa group that actually leases the in this it's broken down into two sections but it's 312 square feet of the current terminal and that lease agreement goes through 2029 um still working through some things with the new terminal but there won't be any changes to that but this is uh some stuff that's going through um for The discrimination by federal and subcontractors mainly focusing on just any racially discriminatory diversity, equity and inclusion DEI activities for any type of their subcontractors that they use with any services with their upgrades that they do on all their TSA locations. The citizen impact on that is really thinking transportation and improving regional transportation connections for all modes of travel. This will just rely on more, not necessarily reliable air carrier services, but more reliable TSA services. And then by accepting this amendment, there will be no physical impact.

Jeff, I had a quick question. So is this just specifically something that we have to do as a city since we leased that out that's required for the airline to continue service and it wouldn't modify any of existing city policies?

No. So my understanding to this is this got passed back in April, I think, of this year. I do know on the fine print of it, it says it might get excluded in future presidencies. This is for all federal contracts. So, I mean, this is one of the only federal contracts I have out at the airport. So this is the only one that I'm bringing forward. Whereas if, you know, any other federal contracts the city might have, you might have the same amendment.

Similar, but it's a federal. But this doesn't impact anything locally?

No. Okay. Yeah. And I mean, St. Louis, Kansas City, all major airports have to do the same exact thing.

Okay. Thank you.

Other council discussion or questions on this matter? Any citizens input on the matter this evening? If you'll come up to the podium and introduce yourself.

Hello, my name's Josiah, and I understand that this will have no impact on the local ordinances, but I think there is an impact in the minds of citizens when a bill with such language is passed by the city council. I understand that it is not necessarily in your control since it comes from the executive branch of our federal government. but still in the minds of our citizens who are maybe from underprivileged communities. That is an extremely hurtful and disgusting thing to hear be passed, especially in the month of June and in such close proximity to the new federal holiday, Juneteenth. both of which of those are meant to celebrate people from communities that have had many struggles with the executive government in the past. And I have to get to community band, but I thought I'd air my voice as a representative of the Northeast Rainbow Community, which is a group meant to serve some of those underprivileged communities.

Thank you. Thank you for sharing. Are there other folks who'd wish to speak this evening on the matter? We'll go ahead and take it to a vote on first reading. All those in favor, please raise your hand and say aye. Aye. All those opposed? It does pass on first reading, so I now call for city clerk's second reading of bill number 2026-25.

Ordinance of the City Council of the City of Kirksville, Missouri authorizing the City Manager to execute a lease amendment with the General Services Administration for compliance with Executive Order 14398 addressing DEI discrimination by federal contractors.

Thank you for that reading. Is there a motion in 2nd to approve on 2nd reading? So moved council member bansal 2nd, 2nd from council regarding is there any additional council discussion on the matter? Any additional citizens input on the matter. We'll vote on 2nd reading all those in favor please raise your hand and say, aye aye aye all those opposed the motion is approved. Let's move into action item number 2, which will be city clerk reading the bill number 2026 dash 26.

Ordinance of the City Council of the City of Kirksville, Missouri, authorizing the City Manager to execute a lease agreement with Corporate Flight Management Inc. DBA Contour Airlines for use of the Kirksville Regional Airport to provide essential air service for the Kirksville community.

Thank you for that reading. Is there a motion and second to approve on first reading? So moved. Council Member Gardner with the motion.

Second.

Second from Council Member Bansal. Staff report is again with Jeff.

Yeah, so unfortunately, the way these events kind of laid out is we did bring an amendment to their current lease, the last city council meeting. And shortly after that, the Department of Transportation approved our recommendation for contour option two with the flights from seven flights of Chicago and five flights to Dallas. So with that, now I'm bringing the new lease agreement because we couldn't change everything in the previous one. The price is still the same with the 2,500 that we did the amendment to on the previous, but there's the additional $60 per landing that was $40. We raised an extra 20 and then they continue to pay the fuel on demand fee as we have outlined in the lease agreement. But those are the only changes that would affect anything from the previous amendment that we did 2 weeks ago.

Seems very familiar any council discussion on the matter. Any citizens input, we'll go ahead and vote on 1st reading all those in favor. Please raise your hand and say, aye aye aye all those opposed motion does pass on 1st reading. I now call for city clerk 2nd reading the bill number 2026 dash 26.

Ordinance of the City Council of the City of Kirksville, Missouri, authorizing the City Manager to execute a lease agreement with Corporate Flight Management, Inc., DBA, Contour Airlines, for use of the Kirksville Regional Airport to provide essential air service for the Kirksville community.

Thank you for that reading. Is there a motion and second to approve on second reading? So moved. Council Member Bansal.

I approve. What was that? I said... If I was just putting it in my, yeah.

Would you like to second the motion?

Yes.

Okay. Second from Council Member Mayberry. Any additional council discussion on the matter? Any additional citizens input? We'll vote on second reading. All those in favor, please raise your hand and say aye. Aye. All those opposed? Motion is approved. We'll move to action item number three, city clerk reading of bill number 2026-27.

City, an ordinance of the City Council of the City of Kirksville, Missouri, authorizing the city manager to execute change orders six and seven to the contract with Coil Construction, Columbia, Missouri, for the construction of the Kirksville Regional Airport Terms.

Thank you for that reading. Is there a motion and second to approve on first reading? So moved. Council member Gardner with the motion. Second. Second from Council member Bansal. Staff report is with Jeff.

Good evening again. So some background on this. Some previous other change orders included totaling up to $212,343.74, which included Additional fireproofing, soil stabilization, installation of soffit and handrails, the furniture procurement. These current items in the proposed changes include number six is apron repairs. We have 14 panels that are cracked out in front of our new terminal. That apron project wrapped up in 2017, I believe, so it's almost 10 years old. When you say panels, you're talking about concrete, what I would call concrete pads. Yeah, 10 by 10 concrete squares.

Yeah, okay.

And those squares, you know, they've been there 10 years. That's where the plane parks every single day. But we got a brand new terminal. We want their parking spot to look, you know, respectable. Plus they're releasing FOD, which is foreign objects and debris that can damage the aircraft while it's taxiing, creating a little bit more maintenance for us. But in this area, we wanted to make sure to capture that because of the new terminal. We want to make sure that area out there doesn't have the crack seal that the public works uses in that area to kind of. remedy the factor. Change order seven is a site relocation for TSA data cabling costs to read for also with TSA. And then additional building improvements with HVAC painting additional outlets in the restrooms, additional drywall. Change order six is $44,700 and six cents and change order seven is 97,967. which includes a $64,284.45 credit. with the removal of the flip-flop machine. So change order seven is solely, mostly, besides the outlets for the extra outlets for the soap dispensers, is 100% due to me taking out the flip-flop machine. That is because that piece of equipment, it's in most of your major airports, we wouldn't properly utilize it. And it was kind of a waste for us to do that, plus the maintenance going forward. So that changed, having to add extra soffit, do build out of fur outs on walls. So in doing that, it created all the extra change orders, which we use pretty much all of that credit for minimizing that.

Explain what that flip flow does.

So the flip flow machine, I don't know if any of you flown out of Kansas City at all recently, but I know that they have it 100%. So when you're getting off the aircraft and going through the terminal and going from the secure area to the unsecure area, it makes it where once you go through that, you can't go back into the secure area. With the minimal amount of passengers we have, the only way for that to operate was us to leave it in the open position. Then once the flight was done, put it in the close, which the machine wouldn't be utilized to its full purposes, the one that it was intended for. So to go around that, we're, you know, having alarms on the doors for if someone goes opens that door outside of people coming in, it will alarm and will be notified. But again, this was a machine that we would have had a maintenance on in the future and it wouldn't be utilized to its full abilities. And there's only one person allowed to control it and that would be me. So in the middle of the night, when it would go off, I'd have to change it where it should have been on the airline. So in doing that, like I said, we had to redesign that whole area and put, you know, ceiling in there and do a little bit of extra drywall work. But again, to break down these change orders, we had number six, which was a little bit of recompact soil and 14 of those panels totaling out to the 44,706 cents. And then all of the change order seven, like I said, except for the TSA stuff that was already included, we were just kind of waiting on prices because we always knew we had to move their screening area over to the new terminal. But other than that, everything but the extra outlets for the soap dispensers, which we didn't realize were automatic soap dispensers, which is good because our non-automatic soap dispensers, people kind of break trying to get out soap, whereas the automatic ones, when it doesn't work, it's out of soap. And we might utilize less soap in that manner as well. If you got any questions, I'm happy to answer.

Jeff, thank you very much. Questions or comments from Council? Jeff, you talked about how most of this is about the removal of the flip flow, which I appreciate the explanation on that one. It sounds like that's probably in the long term a good thing for us to have removed from the project. Regarding the TSA space, I noticed on here it's talking about Cat6 cabling for TSA. Ethernet, that's what we're talking about. Is there no... My concern, again, is going back to the engineers on this one. Had they not engineered Ethernet in their spaces prior to this change order?

So TSA, it was a TSA miss because the whole TSA suite was designed by TSA. Okay. So in TSA's office suite, we don't have to provide it. And so that got missed in their checkpoint and their equipment right now does not require data. Okay. But because in the future with their machine that also does check baggage and everything might switch to the data runs, they wanted to incorporate it in there. And because we have to follow all of their guidelines,

rules and regulations not just for our small airport but also all the major airports um we had to had to include it okay that makes sense i can appreciate that and we're talking about bringing the equipment over what might the future be on that one if it was going to be a concern that it had just not been engineered in their space at all to begin with yeah i was going to have some questions about that yeah like i said the only thing that was kind of missing the engineering in this change order was those extra outlets um

And that was just a simple miss on my part because we did last minute upgrade them from the hand pump style to the electric. And then we missed adding in those extra outlets for it to plug in in a secure place where someone can't unplug it. Gotcha.

Well, these all sound like good additions then on it.

You want to talk to the fiscal impact as far as the match for the city, how this changes?

Yeah, absolutely. I've totally skipped that part. So, again, we're still using some of those FAA relocation funds out of that $355,000 and some change. It will not change the city's fiscal impact of this project. We're still operating underneath budget, getting this terminal for no city match funds. which is still, you know, we still got another month and so to go with the wrap out of tearing down the old building and finishing up the parking lot and then also our ribbon cutting, which I should have dates very soon for you. But so far we're staying well below that budget with, you know, a little bit of buffer room for when we tear down that terminal building and what we might find. But we're operating perfect so far.

Jeff, just based on what's left, this is kind of a loaded question, but based on what's already been done and what's already planned with these additions, does it seem like pretty much everything, any other expense for the most part is pretty much all encompassing now within this?

So I do know there'll be at least one more change order because there's always a change order at the close out of a project. But I suspect there possibly might be two like six. I'm still a little worried with the 1970 terminal. Well, we might find when we start tearing that down and that's going to be the handicap area. what we might find with the building of the handicapped parking spots that are going to go on where half of that building was. That is one of the issues that I'm personally fearing. But who knows, we might get away unscathed and with that. So, yeah.

Are we still anticipating starting to use the new terminal?

They're moving in this week, this week. Yep. They're moving in Wednesday. First flights will be going out Thursday. And like I said, the unfortunate reason for doing a ribbon cutting ceremony afterwards is because we still got an active construction zone. Um, that old terminal was going to be getting knocked down starting hopefully by July 6th. Um, and there's just not much we want to make sure we get a nice safe area fenced off again so we can get the whole public out there plus our elected officials and uh really open it up right and then include our airline in it as well with their new run so we're not going to just bring sledgehammers out for the ribbon cutting it right with the teardown no no okay is there any citizens input on this matter

We'll go ahead and take it to a vote on first reading. All those in favor, please raise your hand and say aye. Aye. All those opposed? Motion is approved on first reading. So I'd now call for city clerk's second reading of bill number 2026-27.

Ordinance of the City Council of the City of Kirksville, Missouri, authorizing the City Manager to execute change orders 6 and 7 to the contract with Coil Construction, Columbia, Missouri, for the construction of the Kirksville Regional Airport Terminal.

Is there a motion and second to approve on second reading? So moved. Council Member Gardner? Second. Second from Council Member Bansal.

Any additional council discussion on the matter? I think change order 6-7 sounds good.

Waiting for that joke. Any citizens input on the matter this evening? We'll go ahead and move into a vote. All those in favor, please raise your hand and say aye.

Aye.

All those opposed? Motion is approved. Jeff, thank you very much. Let's move into action item number four, which will be city clerk reading of a resolution. Okay.

Resolution of the City Council of the City of Kirksville, Missouri authorizing the City Manager to execute an agreement for services with Oats, Inc. for Kirk Tran bus services for the period of July 1st, 2026 through June 30th, 2027.

Thank you for that reading. Is there a motion and second to approve?

So moved.

Council Member Mansell? Second. Second from Council Member Gardner. Staff report tonight will be with Ashley Young, our Community and Economic Development Director. Good evening, Ashley.

Good evening, Mayor and Council. So, again, this is that agreement between the City of Kirksville, which manages Kirk Tran and Oats, Inc. which operates Kirk Tran for the coming fiscal year, which for them starts on July 1st. Again, we're looking at that 20% increase due to, according to Oats Inc, increases in fuel costs and insurance premiums especially. And as of this evening, unfortunately, I still do not have a breakdown Of that 20% increase from oats Inc, nor do I have more explanation as to why it is that they feel that the number of hours should be reduced. We don't have any more clarification on that. So the only thing I would point out here is that this. Recommended motion, this resolution would simply authorize a city manager to approve this agreement. And I do not anticipate that it would be until we have answers to those questions. And those answers have been communicated. to you all because the flip side is that unless that agreement is approved, then Kirk Tran would not be able to operate starting July 1st until an agreement is approved. And so given that they are the only entity around that could possibly operate Kirk Tran, That would be our recommendation, but certainly we still stay on top of votes and get the answers to those questions. Again, certainly before the agreement is signed by the city manager.

Ashley, thank you for that report. You're welcome. Questions or comments from council?

I appreciate you following up on that. I mean, I think it's a necessary service for the community, but at the same time, since we're operating at a fairly restricted margin when it comes to the budget. That's where it's good to have those questions answered, especially when it's that percentage increase, right?

Absolutely. And I will mention, though, that even with that increase, the Curtran budget will still be fine. We'll still be under the amount we budgeted for this year, which is good, but still, we deserve an answer. Absolutely. Yeah, absolutely.

Thank you and that's where my concern comes in. I may not be as concerned as Kabir about some of the costs on that 1 can understand where some of those come from.

But we've asked questions. The council member asked a question. You've relayed that along and it hasn't been provided.

Um, you know, often contracts are sort of here at the end of the wire and if we were to take action today and say, well, no, we're waiting for information on this. We haven't heard. we'd be putting our community at a disservice because we wouldn't be able to move forward with this service that so many people rely on. But as a council or as a member of this council, I won't presume to speak for my colleagues here. But as a member of this council, I find that a distasteful place to be. So yeah, I appreciate the work of city administration to continue to follow up on that one. And hopefully, before signing off on that, we have some answers on that one there. But If not, as we go into negotiations for the next fiscal year's contract on that 1, I would ask that we enter into these negotiations far earlier with notes that they must come to the table with the ability to be able to respond to questions from counsel. Because otherwise. We can't operate that way.

Absolutely again.

That's not a critique of city staff. I appreciate your hard work on this 1 there. And thank you for working to get the information that council has sought.

Of course.

Thank you.

So how much is the 20% increase for people to pay?

Oh, the rate will not increase.

It won't?

No, ma'am. Nope. The deviated fixed route will continue to be $3 per trip, and then the rate will be $4 per trip outside of town within 15 miles. So think the regional airport and the Amtrak station and La Plata are all within that radius. Okay. No, any potential rate increase where that to be necessary. That's something that that we would bring back before you all and discuss at length probably as part of an annual budget planning session, which we usually have in September of each year.

Okay, thank you.

Of course. Yeah.

Any citizens input on the matter this evening. We'll go ahead and take it to a vote. All those in favor, please raise your hand and say aye. Aye. All those opposed? Motion is approved. Ashley, thank you very much. Thank you. Let's move to action item number five, city clerk reading of a resolution.

Resolution of the City Council of the City of Kirksville, Missouri, authorizing the Mayor to execute an agreement with GMP Consultants, Snoqualmie, Washington, to assist with the recruitment and selection for the position of City Manager.

Thank you for that reading. Is there a motion and second to approve? So moved. Council Member Gardner.

Second.

Second.

A second from Councilmember Bansal. Staff report will be with Crystal Daniels, our Human Resources Director. Good evening, Crystal.

Good evening, Mayor and Council. In April, a request for proposals was issued to assist with the recruitment and selection of our next city manager with proposals due May 21st. We received 12 of those proposals, which were reviewed by a four-person committee consisting of two council members, the city manager and myself. Following those reviews, three firms were selected to move forward for interviews. After completing those interviews, GMP consultants emerged as the strongest candidate to assist with the recruitment. GMP has extensive experience conducting executive searches for local governments and will assist with developing a candidate profile, recruiting applicants, screening, and coordinating all of those interviews along with the agreement. So this agreement provides for basic services and travel costs totaling $18,500 with additional expenses being billed as incurred subject to a not to exceed amount of $26,000. And this was budgeted in the human resources contract services line. So with that, I'm happy to answer any questions. Otherwise, we are requesting approval to enter into an agreement with GMP consultants.

Crystal, thank you for the reports. Questions and comments from staff or from council? Kabir and I were both on there. Maybe Kabir, you want to talk a little bit about GMP and why we want to go with them ultimately?

Absolutely. So first, I'd like to say thank you to any of the firms that actually applied and for taking the time actually to answer our questions. I think what stood out with GMP and Zach, you may want to clarify further on it, but their experience within city government across the different areas, coupled with their history their ability to answer our questions pretty effectively and they just seemed like it and cost was a big one to the fact that they had that not to exceed 26,000 was was one of the things that I was I liked did it seemed very well prepared in the interview process and they have a good success rate

Yeah, it seems as if they had done a lot of work to understand our community. Well, already, um, which I think was helpful. Um, is a unique place, um, and you can draw similarities to different communities around the state around the nation. Um, but we're looking to hire somebody for the unique community that we all appreciate being a part of. Um, so they had done a lot of homework on who we were, um, without even having the contract yet. And that, for me stood out 1 of the other things is that the, uh, the principal from the group, and also the lead recruiter for our program, both of them had previously served in city managers that were comparable to communities like. Um, that they again had a pretty intimate knowledge of what that might look like. So I feel good having them come on and help us with this process. And I think they end with 1 thing. They recognize that this is sort of a momentous decision making process for the city for a new city manager for the 1st time in over 20 years. Um, they seem to get that in a way that was.

This was impactful. I think something else, just to piggyback off of that, I mean, they brought up stuff about our community. Shame to say, I didn't even know. I was like, wow, that is interesting. So they really, when Zach says they did their research, they did their research. So, yeah. Looking forward to losing court with this choice.

I had to look up where Snoqualmie was. Yeah, where is that located? Western Seattle.

Western Seattle, very good. Any citizens input on the matter this evening? We'll go ahead and take it to a vote. All those in favor, please raise your hand and say aye. Aye. All those opposed? Motion is approved. Crystal, thank you very much. Let's move to action item number six, which will be city clerk reading of a resolution.

Resolution of the City Council of the City of Kirksville, Missouri, stating intent to seek funding through the Missouri Department of Conservation Outdoor Recreation Infrastructure Grant Program for improvements at the Rock Lake Conservation Area, authorizing the submission of a grant application, and authorizing the mayor and city manager to serve as representatives for the City of Kirksville.

Thank you for that reading. Is there a motion and a second to approve? So moved. Council Member Gardner? Second. Second from Council Member Banzel. Staff report will be with Rodney Sadler, our Deputy City Manager. Good evening, Rodney.

Good evening, Mayor and Council. So this is a situation where a grant sort of snuck up on us. The application deadline was typically in September, at least the last couple of years, and this year it is in July, on July 1st. So very short turnaround. The Missouri Department of Conservation has partnered with the city a few years now on Rock Lake Conservation Area. If you look at the map that's been sort of attached to the council report, I think it gives a good explanation of what's trying to be accomplished here with asphalting the gravel road that was put in with funds this year, and then adding the first, I don't know if there's an approximate amount, maybe quarter or third of the trail that would go around the actual lake, adding a T-shaped fishing dock, where the small shelter is as well as adding the concrete kayak drop off and launch and a fishing dock that's really comparable to the one that's at Spur Pond right now out there for accessible fishing needs. There was some extensive conversation about vault toilets that happened at the Lakes Parks and Recreation Commission. Council Member Gardner might remember that. I do. There was both some pros and cons to vault toilets. Ultimately, Missouri Department of Conservation was agreeable to move forward without that in this particular phase of the project. Again, this ORA grant or the Outdoor Recreation Infrastructure Grant Program, it would cover 75% of project costs and then 25% would be on the city. There is not an exact amount of what this would cost at this time, still putting together some preliminary figures for that grant application. But the good news is that city labor can be used as a match. So it's quite possible that if some of this asphalt work would be done, by the Parks Department, with some assistance with the Streets Department, using some of the materials and the actual capital equipment that we already have, that there may not be a very large impact to the Parks and Recreation budget, which is great. As we know, there's lots of things that Parks and Recreation funds each year with lots of different maintenance tasks throughout the system, so to be able to use actual labor funds to stretch the funds that we bring in each year, it would be a good use of those city resources. So Robin Hardin, your Parks and Recreation Director is here, who's been working extensively with the Missouri Department of Conservation on this, if you have any specific project questions. Otherwise, we ask that you approve so that way we can get

Rodney, thank you for the report. I appreciate that, again, we've got a deadline, so we've gotta get things in on time, and that this isn't necessarily authorizing the spending of funds. However, not seeing the number gives me pause, so I'd like to hear, Robin, if you'd come up and share what are some preliminary numbers looking like on this? Granted, council would make decisions on whether or not to actually spend those funds should the grant be awarded, but I would like to know what your ballparking is at this point.

The pieces that I have in place I know would be the T-shaped dock was around $45,000. I'm not sure for the fishing, the accessible fishing dock MDC took on that piece to get the quote. I haven't seen it come back yet. And then the asphalt overlay, we're waiting on engineering estimates. So I don't have a great answer yet.

We do have to meet their state specs on something like that accessible fishing dock. And then... Yeah, it's so ultimately this would come forward to you all in your September planning meeting as well as part of your annual budget allocation for What the match would be and it would be clear at that time It would be possible if you choose not to fund that to make that and we would just have to let Missouri Department of Conservation know this is not a project that we can go forward with the authorization for this evening is that we can apply for those funds since they are state funds But certainly understand the question of what are we getting ourselves into at this point.

Agreed, which is why I'm going to put it back out there. Even with not a lot of solids, is this a $10,000 city match? A $100,000 city? Ballpark it for me here. I recognize you again that we're not going to authorize funds until later and can walk away from that. But I'd like to have some semblance.

Looking at the in-kind match from this year's round doing the gravel, the labor and the machinery cost covered everything. We're not going to be out. I don't think any city funds for that project this year. It's all just based on that labor.

But it could exceed a few hundred thousand dollars total project cost.

Total project, yeah. But our match could be anywhere from just in-kind to 25, somewhere around there. Correct. Okay. That gives me an idea on it.

And I think a definite game plan forward is once we do have those estimates from engineering in place, we put them out to you all in a newsletter. And then, like you said, come back for that planning session where we talk about those next steps.

And we, as a city and staff, don't like to bring things to you without having those solid numbers. This was a case where the Orange program was actually being phased out. They're going to use this application process one more time and then fund their own program through another one of their programs. So in the future, we're going to ask for clarification that, hey, is this going to be a July 1st application deadline? Is this going to be a September? Because had it been three or four months down the road, we would have had more answers readily available.

We had started on the project and then got word last week it was due, so it was a very short turnaround like you mentioned.

It was a surprise to MDC staff as well.

Well, thanks for putting Ford on it, and thanks for sharing with me, Ellen. I appreciate that.

I think another component of this is when we looked at this, the Rock Lake plan, and North Park is sort of the same way, is all the steps in those plans are pretty expensive steps. They are. And so when we have opportunities, I think, to take a bite of the elephant, you know, one bite at a time and make some steps that add opportunities for our community members, you know, Again, I like solid numbers, too, and so I think we'll see what these are once we get a little further along, but the opportunity to find a way to take some of that off our plate, I think, is a good step to take. Absolutely.

I think another interesting development is that MVC is agreeable to using asphalt paving in one of their facilities, which was not the case in Hard it has to be concrete surface and now they've really changed So which is great news for a community that typically leans towards putting an asphalt Well, that's been a conversation We've been having since we started looking at this whole rock lake project is would they would they go for asphalt on it? Any citizens input on the matter

We'll go ahead and take it to a vote. Robin, thank you. All those in favor, please raise your hand and say aye. Aye. All those opposed? Motion is approved. This brings us then to action item number seven, which will be city clerk reading of a resolution.

Resolution of the City Council of the City of Kirksville, Missouri, authorizing the purchase of tires and tire repair services from J&K Tire and Auto LLC, Kirksville, Missouri, based on the Goodyear state bid pricing through July 1st, 2027.

Thank you for that reading. Is there a motion and second to approve? So moved. Council Member Bansal? Second. Second from Council Member Gardner. Staff report will be with Adam Dorrell, our Public Works Director. Good evening, Adam.

Good evening, Mayor and Council. So this is an annual contract that we bring to the Council. Tire prices are based on the state price that Goodyear does, so those prices are set. City staff with our central garage, we can take care of tires up through normal vehicles, police cars, our normal trucks, up to like the three-quarter ton pickup trucks. once we get larger than that we don't have the capability in-house to take care of those tires so our larger dump trucks the snow plows backhoes other pieces of construction equipment we do not do those tires in-house so we we solicit from our local three local tire shops to see if they are willing to both honor the state bid price as well as service those vehicles from the three that we contracted contacted this year jnk tire is the only source that was willing to both honor the prices Actually, the only ones that had the capability to handle the large tires as well. So the budget for 2026 contains $81,913 for tires and tire services. That's just based on historical. We kind of see what we spend from year to year and keep track of it, and that's where that number comes from. So, barring any questions, this contract is good through July 1st of 2027. So we'll use the same dollars through the first part of the next year as well. So happy to answer any questions.

Adam, thank you. Questions or comments from council? Any citizens input? Go ahead and vote. All those in favor, please raise your hand and say aye. Aye. All those opposed? Motion is approved. Adam, thank you. Thank you. This now brings us to our citizens' participation component of tonight's meeting. This is an opportunity for any citizen to speak on an issue that hasn't been previously covered in tonight's meeting. You can do so for up to five minutes. I would ask that you introduce yourself before addressing the council. And with that, the podium is open.

My name is Maggie Wembley. I had an idea. If you all want to listen. We need a police station. We need a lot of stuff. Why don't we, as a group, go and have somebody make it in a jailhouse and sit there and have people call in for the money? And we could get the jailhouse, we could get the police station, city hall, and two fire stations. And I think that would be a good idea because we could go together because I'd be willing to do it. I've never been in a jail, but that'd be something to help. So, what do you think? Just think about it. And for the homeless, let's get that apartment open, behind, across from the police station, because they got an office there, they can put mental health and everything in there. But, it's up to you. But, I got some good news. I'm going to outlive you all. See you later. Thanks, Maggie.

Thank you, Maggie. Anyone else who'd wish to speak this evening? I'll go ahead and open it up for council comments. Any comments to share this evening?

I think we're in a season where we're celebrating the 250th anniversary of the signing of the Declaration of Independence. I think about that as a major point in our history, a defining moment when we were talking about freedom and unalienable rights. I think we think about Juneteenth. which just happened. July 9th was the ratification of the 14th Amendment, which is a serious stage in our process as a country in terms of freedom. And then August 18th was when the 19th Amendment was ratified, allowing women the right to vote. And so I think as we think about this country and we think about the 250th anniversary, it's not just about that that moment we were defined as a country, but we continue to evolve and grow and think about the rights of every community member within Kirksville, within Adair County, within Missouri, within the United States, and continuing to think about the work we need to do and continue to do. And that's the great thing about this country is that it continues to evolve and grow. It's wonderful that we're celebrating 250 years and think about what we need to do as we continue to move forward.

Very good.

Earlier, some comments were brought up about, you know, what does it mean when some. Executive order language was put into contracts that we have to be a component of. Well, I will share this here in our community. We will continue to be committed to representing all people to serving all people to providing opportunities for all people for encouraging all people to apply for jobs and to seek employment with the city of Perksville. Nothing on that chances changes our commitment to all of the people of this community and welcoming those who come to our community is steadfast and true. And I'm very thankful for the community. We have here the opportunities that we can provide for those who live here and feel really honored to be. Living amongst all of the people of this community. Let's move into a newsletter review. Cindy, you had your hand up. There's something more you wanted to share.

Yeah. The fact of like the homeless shelter, it's like or like a women's shelter. We have a men's shelter, but we don't have a women's shelter. Yeah. I don't know how that can be addressed or even if you guys think that's important, but I do. If you know we're going to serve everybody.

Fortunately, there's a couple different realms. So, I mean, the city council in the past has been supportive of those efforts, and I imagine we can learn a little bit more about that as their work continues on that.

Okay.

Yeah.

Good.

Ronnie, how about a newsletter review this evening?

Sure, I'll do that in just two. Sort of piggyback off of Council Member Gardner's talk of the Americas 250th, we have our Red, White, and Blue Festival coming up here really quick. So happens to fall on an actual Friday, Saturday, which is fantastic. I think that'll really help attendance. So be sure to take a look at those festivities and participate and get you some pancakes and check out a car show and go to the fireworks. And there's just going to be so much going on around Kirksville here in a few weekends. So looking forward to that. Specifically, what has been highlighted here in the report, storm damage back on June 10th certainly had some harder rains and continued to do some review of the actual damage. It says in the report here is $118,000 of the damage to city infrastructure. When you combine that with the county, it was enough for a declaration. specific to We met the threshold I guess countywide and so there'll be a meeting later this week The state of Missouri is expected to request some federal disaster relief But should be more information the next time we meet about what that means for our city Then moving along to private water and sewer, you'll see a letter from the city manager to a realtor here in the community about private water and sewer. We've spoken about this many times in front of the city council, but it's really also something that we'd like to bring back for the July 20th study session to look at more. So that'll bring the newer council members that may not have been part of those conversations in the past up to speed of what's been going on with private water and sewer and or that can cause problems throughout the community and talk about sort of what the strategy is moving forward. Summer Food for Kids program, the city does play a small role in that, in that there is a distribution site at JC Park. So July 3rd through August 21st, from 5.30 p.m. to 6.30 p.m., there will be distribution. There is a flyer later in the program, or later in the newsletter about that. But if you know of any children that are in need, please pass this along and let them know that this is a program that, with the YMCA and many community partners, is being offered to the community. And then last, data centers. Both the city manager and our K-Ready executive director, Anastasia Tiedemann, attended a data center session that was hosted by the Missouri Association of Counties. The MML, Missouri Municipal League, and the Missouri School Board Association last week was really an opportunity for elected officials and from the county level as well as city administration to get a better idea of and what a data center means for a community. From what I was told, it was more presenting the positive side of that. So there's pros and cons that come with any sort of development, but would also like to talk about this more at the July 20th study session. So it'd be another topic that would be added. And then perhaps also having that as a combined study session with the county commissioners to see how they felt it would possibly affect things on the county side, whether that be zoning or other regulations that would be put in place. And then also looking maybe later in the fall and having a town hall sponsored by K Ready that would really discuss the idea of data centers. We've seen communities in other parts of the state that have unfortunately had some negative impacts from data centers and really things that maybe having those conversations early with citizens before a data center is on their way, whether or not that's something that is supported or not supported by a city would really go a long way, I think, into educating our citizens of exactly what that would mean for the community and for the county as a whole. And that is all I have for this newsletter. Unless you have any questions.

Rodney, really quickly on the private water and sewer lines. I received a something from PWSA, like a warranty type thing. Is that in collaboration with the city, or is that just a private offer for individuals?

That is. We partnered with them, I believe, three, maybe four years ago. My memory is... easy on that but it is they they asked to partner to be able to provide a specific insurance service for those citizen owned service lateral service connections so what that would be is if if from the actual connection to the city's own services to their home if there would be an issue then they could possibly use this insurance to cover those damages so that's something that can happen with like a sewer backup or So that's for the premises. And it's not something I believe. I'm not sure that there's any financial incentive for the city to put that out. It's just something that's small.

The money that we get back from that helps to fund our ability to help people out with their water bills. So that's the only. Thank you for remembering that, Jason.

That's something that would be good. I mean, as we have that discussion where that option's available, like in a newsletter, keep an eye out for this correspondence in your mail.

Absolutely. It seems like we find out when we get a whole lot of phone calls that say all asking if this is a scam or not. It happens at a different time of year all the time. But yeah, certainly if we know that it's going to be sent at a certain time, if we communicate that to the citizens, that'd be great. Yep.

All right. Well, our next meeting will be Monday, July 13th at 6 p.m. here in the council chambers. With nothing else on the agenda, I'll entertain a motion and second to adjourn. So moved. Council Member Gardner.

Second.

Second from Council Member Mayberry. All those in favor, please raise your hand and say aye. Aye. All those opposed. With that, we are adjourned. Thank you all very much. Have a good evening.