City Council - Regular Meeting

Good to go. Huh? I do. It's up there. Okay. Here we're going to get started everyone. Thank you. We'd like to welcome everyone to our workshop this morning or this afternoon, this evening. And we'd like to excuse council person Oiler. She's on vacation. So, good for her. We're going to go ahead and get started with our our menu. But before we start, do we have any declaration of conflict of interest on anything we're discussing tonight?

Okay, hearing none, we'll go ahead and we're going to move on to council reports right now. Um, let's go ahead and start at this end. Oh, starting at this end, huh? Mhm. Thank you. Um, go get it. Oh, yeah. my Okay, you go first. And I'll go I'll go last. Please show me how they're done.

How they're done. I can't say that I know how they're done. Okay. My council report is I work with two departments. One is public works. They are a very very busy group right now. They have a lot of things on tabs that will be starting with the water project, the aquifer, um the water line widening, um rocket road, and we discussed a little bit about doing the cemetery at the same time again. And so I think he's going to get some bids to you. But those guys are working really hard. They're trying to be proactive, so they're not quite so reactive. And I like where they're going. Um, now for planning commission. I kind of slacked on that one this month. I mean, I talked to him enough. I really shouldn't. There are a lot of things going on, but one I'm not even going to elaborate at this point.

Okay. But we do have some things going on. Great. You're up. Council person J, your turn. Okay. I'm uh I'm with the uh work with the police department. Um, we started our the new dispatch yesterday. It's going well. Um, other than that, just squeezing blood from a turnup. Okay.

So, we're uh uh well, and I'll I'll put it out here. We uh we're still down positions. Um my understanding there was a uh the chief gave up a relinquished a position to be filled for a year for a budgetary shortfall last year and wondering when that year is up and when the green light to fill that spot in addition to the to and I understand there's a lot in the works with seeing how things proceed with Garland and and things like that and that that plays a role but those are those are the highlights lights

and and I think to be clear on that what that was was to get the officers up to the wage that they needed to be. He eliminated eliminated that position so that we could take care of our officers. Is that coming into the next budget? I don't know when the year comes out, but it should be part of the next budget cycle. Okay. Yeah. He's requested on his budget, I believe. Another FT. Great. Anything else? Not that I can think of right now. Okay. Thank you.

I spent a lot of time with mayor working on the website. Um there's awesome progress there. Can't wait to roll that out and and show that to everybody. I think it's going to give the public the ability to to have a lot of feedback. Um and then I spent a week uh eating turkey legs and churros and standing in lines waiting for princesses. So uh I was checked out. I went all in on dad mode. So, I can't say that I a lot outside of that. And we'll be hearing from Zach a lot today. So,

I spent the last week in Arizona myself, but I the fire department's just doing their thing. Uh the chief and somebody's back there getting the ambulance, the new ambulance. They flew out right now. Uh I haven't seen it yet, so I don't think they're back. But other than that, the dispatch, they the people I talked to didn't have any complaints yet for the first two days. So, uh the ice spy and everything was working good. So that's all I have.

Great. I don't really have much more than everything we'll be talking about tonight. So we'll move forward then. Okay. Uh we have some presentations uh a lot of them. We would like to, if you are okay with this, we would like to move um the one on the very bottom I up and combine it with a so that Zach can just kind of present both together. Um that would make his presentation a little bit easier. So item L, what's that? Item L.

Item L. Okay. Thank you. You're right. Um, council, is that okay if we do that? Love it. Okay. So, with that, um, Mr. Zach Levver, you are welcome to come up and do your presentation, please. Hello, council. I have some seat over there, Zach. Items here I'd like to share. Sorry, paper.

I don't want it on that. But if you would like to see uh some of these um things. So uh Tmont City uh our identity that we got from our brand when we redid our branding four years ago was the city of connections. Um and as the city of connections, um last year we saw the need with all the growth in our community that we needed to um update the master plan for parks and recreation trails and open space. And so that's what we in in in line with our brand, that's kind of where we've gone. Um this what I I've brought before you is um some storyboards asking for more public input that we will have at our next um our next public uh information session or input session where we'll have a parks, trails, open space showcase um presenting what we've come up with so far on the on the master plan to get more public input. And so these are these are those boards that we'll have there. We've worked with Jeff. He's been an instrumental in helping with us as well as Sam uh Brent from VCBO um working on uh the multisport complex. He'll be there to present also and and answer any questions. Uh so we'll take the feedback from these um to continue updating our um the master plan before we present a final version to you the council and and the public um with that. So, we're still in the the information gathering phase um and uh defining our parks, what the parks would be used for, what programs, what events, what um all

those things as well as uh changes that would people would like. So, um that's kind of letter L, I guess. Um, any questions on that before we move into pickle ball? Still looking.

Oh, that's all right. This is just these are the carry on. These are the story boards for um so in here are some of the the designs for the parks that we've heard from the public from various uh already opportunities to talk with them through surveys uh including the well USU wellness survey which we will be part again um Dr. Flint and I over at USU are working together to um get that done and it should go live at the end of this month. Uh, so we'll have that survey going open as well. Cool. So,

and part part as I gather part of your information gathering at this event is to get the public there, have them look at this. This isn't to say this is what we're doing, but it's to get input, right, on on what direction.

Yep. This is what we've gathered so far from the public and the information that we've heard plus the needs of the city uh from the parks and recreation standpoint um and the programs that people are are involved in and want to see. So the pressures from the growth and different things that we've seen in programs, right? So all that combined has g brought us to here. Then they'll come and they'll see as an introduction. This is kind of what we've come up with so far. Tell us more if we're what are we missing? what are we where are we at? What are we doing right? Kind of thing. So that's what the showcase will be for on March 4th. Um so we'd like to have invite you guys to come and guess we haven't officially done that yet, but we'll we we like to have you guys come and be involved and potentially cook hot dogs and hamburgers or something like that and and and be there uh intermingling with the public as well. So, um, so with that introduction to that, John, you want to join us?

Sure. You can sit right over there. Oh, there's another chair. I was going to grab you. Welcome, John. Thank you.

So, in that packet, there is this page, but so you don't have to look all the way through it, I got some of those printed out. Um, and this is a park called Stokes Park that we own the ground for and this is dedicated. We don't have a park over on the west end of town. Um, and that's where a ton of growth has happened with town homes behind the McDonald's area already. Um, and so their nearest park is close to a mile away. Um, walking around. So, uh, Cynthia, do you know where that is to pull this up? if you'll pull that up on the the screen. So, this is going to be kind of the overflow park um and potentially where youth soccer, youth lacrosse programs in the future will will migrate to as open space uh for those kind of things. um Jenny Stevens Park. Um the potential there is to add two more uh ball diamonds to to build a full complex. Originally when they were building that that's was kind of the plan, but they ran out of money. So they only built the two diamonds. So So building filling that out and then moving the other field sports here um is the is the potential of what we're seeing right now. So, if you see those two long things right there are some storage units. We own on the left side of that down to the interstate uh and then off-ramp and then up. So, if you kind of can see that that vision there. Um, with this being more of a sport um, park, uh, with the moving of the field sports here, we've been trying to build pickle ball courts for I've been here 13 years, uh, over 13

years, and I came from St. George, so it's been at least 13 years since I got here. Uh, I brought pickle ball up. We started a league that very next year um, that we've been trying to get pickle ball in our community. Uh luckily we have the fairgrounds and six courts there that we're able to use for leagues, but the fairgrounds is so used overused actually that we often get bumped out of that uh facility. Um and we can only host 90 participants each session. And there are I mean you can see there's a huge representative here of people that would need want pickle ball in our community. Um, and so I think they're here to to show the support and Joan has graciously offered to help write grant your daughter-in-law. Is that

So I've delegated that to Karen Ellsworth, but my daughter-in-law does grants for Junior Achievement. And so she said that she she's the one who gave me the ideas of the places that we could get grants and she's willing to help write the grants. She writes huge grants for Junior Achievement. So that's where I because I've kind of been floundering trying to figure out how to get pickle ball courts and so she's going to help. So hopefully we're successful at getting one.

Yep. So So a little bit of history with our program. Um I started it 12 years ago would have been and from our program we grew the interest of other surrounding communities in Cash Valley um in Boxelder County and and and others. Right. So, they've gone and created their own facilities, but we still haven't been able to to do ours. Not that we just haven't been able to do it. We haven't had the the land, the ground to be able to do that. Um because we don't own much ground. We don't have much leverage and negotiating power because we just don't own any land to be able to do that. So, a few years ago, they were going to work with the hospital, but the council back then decided not to build on a um ground that we did not own. Um that could change now, but now we have this park that we do own that we're we're planning for. Um on this on the sheet, it shows eight pickle ball courts, which is great for a tournament. Um but we would like to add four more and have um 12 pickball courts there um as we move forward. So

how many acres is that over there? That's uh Jeff was that 13 11 acre park. Yeah. 8 to 11 something. Where where would four more go? Right above the other two. Yes. So there's the two there's like a little pavilion um there that that pavilion would turn sideways elongate a little bit and add two more to uh above that uh to the north of that. So

then you have you're able to have your tournaments and have warm-up courts for people in the tournaments and drop in courts also for people to participate if they're not in the tournament. So, um it looks like um as we continue to get this feedback and complete the design, we already have some of the engineering work done for this. Um so, funding is our biggest hurdle right now. as we go move forward for grants and things, um we'll we'll need to work out the funding portion uh with the council on what we can't come up with with the grants and and try to make this happen. What was that?

How much is it per court and like for the um how this is built currently? It's a $7 million park. Can I write you a check? Can I write you a check? Just don't catch it. No, that's not the pickle ball courts. Nope. And as you can see, there's a lot of other stuff. This is a This is a semi this is a pretty basic park. Um

there's parks being built down in Utah County that are over $23 million. And that used to be a full rec center, state-of-the-art rec center when Provo did theirs, right? So, so when that's just how much inflation has hurt everything um when we're talking about the parking lot, the underground infrastructure, um all that. So, getting a a million- dollar grant is going to help us along the way, though. If we can get the parking lot in and we can get a million dollar grant, that'll help us get uh sixish is is my my estimate pickle ball courts, which will get us in that vicinity of started and and and rolling. So, we do have some park impact fees that we can put toward this. Um, and uh, but we have a lot of needs because we have other parks as well that are uh,3 to $4 million parks and they're just basic parks also. So, um, so, so yeah. So, that that's kind of where we're at on our uh, park and recreation facilities and and the reality of where we're at. Um, right now our level of service is a 2.5, which means it's 2.5 acres per 10,00 resident. The national standard for a city of our size is uh is a 13 uh acres per 10,00 residents. But here in the west, it's a little different because it's not as um populated uh and centralized. So our goal here is a 5.5 acres. So, we would still need to um buy land, park space with the land that we have, including and then add another 70 acres, Jeff, was that correct is on top of that parkway to get us to that 5.5. So,

but yeah, you can see the the the support for pickle ball and what's here. And this is just a small uh fraction of of the pickle ball players we have in the community that would benefit from this. So, I just wanted Yeah. I um I started I heard about pickle ball but didn't play it that much till seven years ago. I went to Brigham because there was nowhere here and my friend was there and taught me and I'm like I'm not driving to Brigham every single day to play pickle ball. So then I didn't know about the, you know, plus I'm a cheapkate and I'm not going to pay $3 to play. So, so you know, we looked into using the church, got permission to use the church, and every day at the church, there are um two games going on three hours a day, and people go there play. Obviously, we would rather be outside playing. Um I cannot like I everywhere I go, there are pickle ball courts and I am like what is wrong with Tmont, you know? And I don't know why this has not been a priority. Number one, it benefits our mental health, our physical health, and our emotional health. We have one player who lives with depression, who doesn't function. Um, even physically, we got her out and playing, and she's amazingly much better than she was. And all of these people, a lot of them go to the they're not cheap like me. They go with Zach. I didn't know about it. And then four years ago as part of the Tmont Women's Civic League, I um got put in charge of fundraising by default because I hate fundraising. But one of the things I really wanted to do was a pickle ball tournament and I wanted to fa raise funds for a pickle ball court in Tmont. What we've raised is pennies to what it's going to cost, but at least it shows the effort. And at the tournament, um, the thing that's so amazing is the comradeship. Like, it's not a matter of winning, it's not a

matter of losing. We have kids that have moved away from Tmont and come back and play. It's like a reunion. It's connections. And that's what it's all about. And I think that's something that has really been missing in Tmont is our connections. Like I used to love to go to the breakfast or to some of the dinners, but I go and people aren't there that I you know like it's like they're not there anymore and it's not fun to go but like these tournaments or going to play at the courts we connect and we have fun and we I mean there are a lot of people here that didn't even know each other and the same I'm sure with you know so it's it's honestly something we need for our community.

Your frenemies, RIGHT? YEAH, WE ARE NOT THAT kind of competitive. Well, there's a few,

but no, we are like, no, we seriously are a tight-knit group. And I know the ones also at the fairgrounds are very tight-knit. And when they come to the tournament, it is like so much fun. And I I promise you that if we get these courts, well, we need them. Everywhere I go, they have them. I go to St. George, I go to Jackson Hole, I go to Ivans. I mean, little town of Santa Clara has 12 courts, you know, like we need them. And I don't know why Tmont hasn't had them. And I want to thank Zach because I've been I just didn't know how to do this. You know, I've been trying for four years. Um, finally I talked to Brett and I'm like, "What what do I need to do?" And he said, "Get a committee together." So I'm like, "Okay." So, I called four people and then she sent me the grant stuff and then we met with Zach and Brett and that you know we need it you guys. Tmont city needs it and we've needed it for a long time. We need these soccer fields. We need biking trails. We need places for people to get out and exercise and be together. So, thank you for your time and all of you pickle ball people stand up and say yip yipp. All right. And there are so many more.

I'll see you in the kitchen. No, you don't want to be in the kitchen. Any questions? No. Let hope it works out. Well, thanks for your support and listening. We appreciate it. Thanks, Zach.

And they're out. Okay, now we're going to turn the time over to uh Matt Gettis and from Squire and Company, and they're going to go through the audit 2025 financial statement. Let me cafe. Super excited.

I really thought they were all here for me. um sad to see that they're not, but grateful for the the city and the opportunity that we have uh to report. Ultimately, Squire and Company has been engaged to perform an audit of the financial statements and of state compliance of Tremont and city for the year ended June 30th uh 2025. And ultimately, we issue an an opinion or our reports on those audits. So, just to highlight a couple uh pages which are primarily our reports. Uh so there on the first page with a squire letter head uh we we performed an audit of the financial statements. Uh those financial statements present the activities and the balances of the city as of and for the year ended June 30th, 2025. Uh the city obviously keeps their accounting records uh follows uh internal controls and produces these financial reports with the help of Curtis Roberts, an outside accountant. And our opinion is that the financial statements present fairly in all material respects the financial position of the city. And so as a council or as management, what does that mean in non- auditor language? What that means is uh you can reasonably rely on the financial statements to make decisions that they present the balances and the activities uh of the city as of and for the year ended June 30th, 2025. Uh there's a lot of pages in here. happy to go over any financial information that you want, but let me just highlight the other reports that we issue. Because you are a government, uh, so this is near the very back of the report. Because we're a government, in addition to following generally accepted auditing standards, we're required to follow government auditing standards. On page 94, we issue a report in accordance with government auditing standards. what government auditing standards require. As the auditor, we're required to evaluate your internal controls over financial reporting and compliance. And if we identify significant deficiencies

or material weaknesses in those internal controls, we would be required to report these uh to the governing body. Uh sometimes I like to describe those in non- auditor terms. Material weaknesses are things that would keep the governing body awake at night. Significant deficiencies are things that should keep management awake at night. Uh this report does not identify any material weaknesses or significant deficiencies in financial reporting or compliance related to Tmont City. The final report that we issue is in accordance with the state compliance audit guide. They're on page 96. Um the office of the Utah State Auditor issues a audit guide that has specific state compliance requirements that the city is required to follow. There's way more than what's in this audit guide. These are just the ones that they want us to specifically perform audit procedures on. And we issue an opinion on compliance and that is that the city complied in all material respects with the compliance requirements outlined. You can kind of see in that middle section the type of compliance areas that we looked at. So overall a very uh boring report from an auditor, but that's kind of what you want. Any questions on our report or any specific financial information you desire us to go over uh about the city

with none just again oh please mayor if if after reading through this and any of the council has questions on any of this what would be their proper procedure for having those questions answered.

Uhhuh. So, there's a couple uh things that can be done. One, the financial statements are ultimately the cities. And so, uh the first point of contact would probably be Lindsay. Uh as Lindsay uh if she's uncertain uh then Curtis, your outside consultant, can help and we're always happy uh to help, but ultimately our responsibility is to perform an audit of the information, not to produce the information. So, uh, the city in conjunction with Curtis Roberts, your outside consultant, has helped produce those financial statements. Uh, we're very familiar with them though, too. So, you can always reach out to us. And Lindsay would have our contact information to help with that. If you had limited time to look at the whole book, there is a management's discussion and analysis, uh, sometimes known as an executive summary of your financial statements. That's the two or three or five pages that uh I would encourage you to look at.

Okay. There ever times when there's an adjustment at the end of the year to clean up something that throughout the year the reports that we went off monthly. Uh almost always always and that's not to speak about Tmont City. Uh but that is a normal part of the audit process. uh many of those because you have an outside consultant. Uh Curtis is helping with many of those closing adjustments uh that are recorded like depreciation adjustments, things of that nature or they

sometimes it's uh sometimes it's expense classifications, sometimes it's revenue classification, sometimes it's period, does this transaction belong in the old year or in the new year? Um so a variety of things uh might come up. Um because you're a government, depreciation's a little bit unique. Uh some of your funds record depreciation, some of them uh don't. Um but it it I would say there we did not identify any non-rine closing entries that were recorded. Does that make sense? So as you close your books each year, well each month and then each year, uh there's normal reconciling things that happen. Um, if you think about your personal finances, sometimes when you're I don't know that anybody reconciles anymore, but people used to reconcile checking accounts and you'd identify, oh, um, I hadn't recorded this transaction yet or I recorded in a in a different place than it should be. Those routine things are are normal and have been done.

Thank you. This is a lot. I'm not going to stay up tonight and read it. Phil, just those five pages he said. has uh it it it is a lot. It is, but it's good. Um and and please know that if if the council ever desired to do a little 5, 10, 15 minute training, we'd be happy to help provide that. We do provide that to some councils and some governments of what role does the council play in oversight and can help highlight areas that uh rather than digesting all of it uh we could highlight some areas that would help you fulfill your responsibilities. Yeah, I'd like to do that. Interesting. Can I ask one question on that?

Please. I hypothetically, what is the biggest thing that you see councils do or in the in the budgets that is a problem? Like what's the most egregious thing most often? like if you had to tell us from a council not paying attention

not paying attention and and so uh it's really saying okay what areas should I pay attention to from a monitoring component right and so Lindsay and her team are doing a lot of things all day long uh your responsibility is not to look at everything but to understand from a monitoring control what oversight is appropriate um and then how to execute that oversight appropriately. So, budgets is a natural way in which the council can help oversee uh the finances, but then how do you monitor those budgets? How are those budgets set? And understanding some of that. Yeah, we're going to need to some of those things.

Um and and Lindsay, just feel free to reach out and coordinate a time that that works uh that maybe a working session or whatever works for the council. We're happy to to help with that. And do you have a template on what those items are or or something like that so that when you come we can we will provide you all the tools. Uh so if you coordinate with Lindsay on what is from your perspective what's desired and then from our perspective we know that there's some things that would be helpful uh even if you don't highlight those things. So like hey what type of template might you want us to look at monthly? We could help develop a tool set. Okay. uh for that be great

just you know just from last year's accounting discussions I think the funds how government funds accounting works I think the council should really have an understanding of that and operational expenses versus capital and why you know I think we were battling through a lot of that last year I think us having a lot of clarity on those would be really well I think it it eliminate a lot of unnecessary absolutely Thanks. Monitoring. Monitoring. That's not really monitoring.

Yeah. Government accounting is set up in such a way to ensure accountability of different types of resources, capital resources, uh non- capital resources. Um you have a whole bunch of different funds. I don't remember how many the city has, 8, 10, 12 different funds that you have to help help with accountability. Uh, but we could teach you about each one of those things and why it's used and how it's used within the city, how they work together and how they work or don't work together, right? Got a cheat sheet afterwards though. We could put together uh some very highlevel summaries that would help you fulfill the responsibilities. We could go down into all the details you want to, but we could keep it high level.

Let's keep it. Let's keep it up here. Like my heart just skipped a beat as you guys want to learn more, right? This is not my strong This is not my strong point. I can spend money like a like a drunken sailor. But so yeah, this would be good. So Lindsay, just coordinate maybe maybe accumulate the questions uh that might be had. Um and then let's just talk about timing. Uh my family lives up here, so it gives me an excuse to come up uh and take them to dinner anyway. So happy to come up. We need it. Thank you. Thank you. For the record, we had accounting classes at Utah State together and he's a way better student than I ever was.

I don't know if that's true. In accounting, probably. Thank you. Drive safe. Okay. Next is uh Carl and Andrew are going to talk to us a little bit about implementing a transportation fee. And Chris, invite Chris to join us. Oh yeah, they've actually got the next four agenda items. Oh, good. But this one is going to be a tough discussion. You got it. Sorry. You got to start with a good dad joke. Okay. I just now got it.

Think we should explain what

the acronym is first and then give it a joke. All right. Um, this is a presentation we've been working on for a while. Um, some of you have been involved in some of these discussions with us. So, um, we just wanted an opportunity to talk to all the council together about this and and kind of the reasoning why. So, Cynthia, if you want to move on. Um, so a tough is transportation utility fee, which is often called a tough. Um on April 1st, 2025, the city council approved resolution 2511, which established a special revenue fund for roads. Um at the time, the city manager directed the public works department to research a transportation utility fee. Um basically the transportation utility fee considers city roads as its own utility and it provides funding for road maintenance and replacement through utility billing. Um the tough associates a trip value to each utility account and categorizes the utility according to um that that type of account which is residential, multif family, commercial, industrial um etc. There's a few more in there that we'll we'll talk about. Um each account will pay their portion based off the number of trips um that they generate. Next. You want to talk about that one or you want me to? Um, so in the past, as best as I can tell, going back to 2019 at least, um, it looked like the city was budgeting $330,000 per year on road improvements. um whether those were chip seal or pulverize and repave projects. Um I'm not certain how some of the other

capital type projects were were funded such as 10th north expansion that kind of thing. You probably know I don't know where the money Okay, but we'll

transportation capacity fund. Well, and and out of all of the public works, excuse me, all of the streets funding sources, 330,000 is the designated amount. It was very consistent that that's what we were spending annually on road improvement projects. And we treated them as capital as a capital facilities project. Now, if Curtis was here, he would be like, "Of course, it's a capital facilities project. It's worth more than $5,000 and it depreciates. Okay. But what I mean when I say that is that it was designated as like a one-time improvement using funds without a without a 30,000 foot view plan to to look at everything holistically and go through and say, "Okay, let's let's analyze everything all together here." We just kind of it was kind of like whack-a-ole. We would be like, "Yeah, we know that road's pretty crappy." So, hit that one and then the next year, oh, we're going to do that. Bam, there's the next one. But, you know, the other one pops up as soon as you hit that one. So, and that and that's just the name of our game anyways. But, um, this this approach was very effective at staying within budget, but it did fail to account for and fund maintenance of all city roads as I've described that. So, next slide, please. Um we've uh analyzed our roads a lot. Um and we have approximately 50 miles of city-owned um streets in Tremont City. Um that does not count like Main Street and the UD do and county roads. Um that's just the city-owned streets. Um it is recommended to chip seill roads every seven years and repave every 28ish years. Um, a chip sill costs an average

about $3.25 per square yard where a repave um cost between 19 and $27 depending on the method used. Um, to follow the above guidelines, the average annual maintenance cost would be around 1.3 million under our current circumstances, the current amount of roads and and those um recommendations above. Um, public works uses a software called Iworks for um, a work order and a work management um, software program. I works also offers a pavement management application um, that we have not utilized up to this point. Um this last fall, yes, this last fall, um public works hired I works to um enter all city streets into the into the database and give the streets a basically a condition a remaining service life value. Um they drove every seat with every street with a a camera and it recorded their path and and we have ability to view those. It broke the roads up into segments. Um so all those city street segments have now been entered into our database and we have the ability to view the remaining service life values and create maintenance plans for those. Um they also after they they entered all that they did a evaluation on our roads and assigned them a condition um that the remaining service life um 50% of our city streets have a remaining service life value of 6 years or below and 80% of our streets have a remaining service life value of 10 years or below. Here's just a snippet of the um map and kind of a table show a graph showing the remaining service life on those street segments. Um it's very

colorcoordinate color oriented and you can see that it's scattered but like I mentioned the the 10 years um and below make up 80% of our our city-owned streets. You can go to the next one. I just drove a few of the the streets that had a remaining service life of zero and took a few quick pictures of those. Um that's 1,00 North by U DOT and that's um 400 north there. And then there are two sections of 100 East. I believe the one was about 700 north and the other one was about 400 north. Um, you can just see the the potholes and all the alligator cracks that are forming in that in those street segments. Um, this is what Chris is here for. We're going to let him talk about the software and how how this kind of happens. The exciting part.

So, you guys have all heard the term ERU or ERC from me before. It's an equivalent residential unit. So, we equate everything to a a single family home. Um, and most of these numbers come from the this Institute of Transportation Engineers. They say that an average home generates 9.1 trips, you know, in a car per day. So, we equate everything to 9.1 trips per day for one ERU. And in general, of course, homes are one eru. Apartments generate about 2/3 of that. So, it's 6.21. Churches and schools kind of are based on our own judgment. congregation, number of trips counted, that kind of thing. Um, the technical part of this, uh, the commercial and industrial can be difficult to to judge. U, the IT has this, uh, website that in the graph shown in the graphic there where we base trips based on square footage of of buildings and and then the type of use. So, we we use the website to input or the tool. It's it's it's just a tool on their website um that we pay for, but um we input the square footage of the roof. We had somebody measure those those roofs and then input the type of business or type of activity that was at that site and it generates an estimate for transportation trips for number of trips which is then divided by 9.1 to calculate equivalent erus for each commercial and industrial use. So there's your nerdy part. I could get into more detail, but I don't think I think you not be not be interested in that.

Um, so based off our utility accounts and and those different um c categories that Chris talked about, um, these are the um, averages that were generated. So this would be the average monthly cost by account type. Um, all the homes are 9 point or $910. Same with town homes. The it varies with commercial industrial churches and then schools wasn't totaled on that spreadsheet. So, I just put zero. I don't know if we got around to that one or not, but

there's a discussion on whether we would charge schools or not. It's a taxpayer funded entity already. So that's the monthly cost if you know based off the criteria that we've explained. I'll go to the next one please Cynthia. So the recommended path forward um we desire public works desires to follow the road maintenance and replacement recommendations that from Jones and Associates. Um previously public works has not had funding planning or funding in place for routine um pavement management and replacement and maintenance. Um, with our new I work pavement management tool, we have a method to inventory roads, track pavement conditions, and plan for ongoing road maintenance and replacement. Um, but additional funding is required to follow the recommended pavement maintenance and and replacement schedules. Um, so we public works is proposing to the city council and the city manager to implement a tough as the recommended funding solution for pavement maintenance and replacement. And that's that's the that's the slide. Um

what what kind of money does that generate? That that would generate the 1.3 million annually. One thing I suggested with the guys when I met with them this week, round it to a dollar amount rather than 910 1850. It's going to be easier for people. It's I don't do the dollar the scent thing. That to me is annoying. So that's why I threw that out there. But I do like them being proactive with these roads because Are you making fun? No, I did another dumb joke. Um

I I like them being proactive. We have not been even reactive in the past and so we need to get on a schedule that we are proactive. So, after visiting with you on Monday, we went for a road trip. Did you? There are some roads that are crying and for safety reasons.

I look, I've already told you I'm a tight wad. I hate partying with my money. I hate giving money. It gets under my fingernails. But I think we need to be proactive. We have kicked the can, ran over the can, forgot the can. Well, I'll tell you, I I think from a I how many how many car repairs have happened from hitting a you know a massive pothole? I mean, I know we've had some and and that's more expensive than the 120 bucks a year. So, just thought

I appreciate the time you put in it and Chris, you have the hard part. But I think it's something we, like I said, I hate spending money, but I think it's something we really need to talk about, consider, and they need help down there. I'm actually surprised to hear you say that. Dang right. So am I.

My husband doesn't have a problem spending. I am. Yeah. One of the problems with some of those roads that Andrew showed, they're what we call alligatored where the pavement's broken up. A chip silt doesn't fix that at all. Those need to be replaced. So the 330,000 that we've been allocating. Where would that go? Um would we would was this deflated by that amount or would we is that also going to get gobbled up somewhere in the budget? because I don't want to do more than is necessary just because a tough is technically a tax in a different format, right?

And people are already burdened. So, I just want to make sure we're not just doing it because we can and call it a tough,

right? But that we're we're easing the burden as much as we can, but also solving the problem of our our roads. And so, just that 330, what are we going to do there? So, we've we've talked about that and that's where we talked about we need to look at the budget a little more and understand where the money comes from for these capital projects because there will still be a need for these road widening projects and these big capital facility projects on our roads and and that the tough does not account for those. So, you know, there's a number of things that could be done, but we need to better understand how to fund those if if we did implement something like this. And Bo, sorry. Part of your question is and and we didn't share like what our overall we have about uh three revenue sources for on the revenue side of of streets funding. And then obviously there's about I don't know 40 different the money goes out expense categories you know and and capital projects we all we've steadily left at 330,000. So that's that's a portion of of that. So the rest of that goes not this year obviously to plowing to uh other street maintenance sidewalks. Um our employees and the street department also takes care of the cemetery also takes care of the facilities, different things like that. But so that that's kind of the cream that we scraped off the top and said that's how much money we we know we have to put towards uh road actual road maintenance projects. And so anything that we can get above

and beyond that anything we we've already got all those other budget categories set. All that will anything that we get on top of that will go to road maintenance and and the to answer your question a little better um is there some wiggle room in that one 1.3 maybe. But um right now we're only able to budget about 25% of what we need to on an annual basis to take care of roads. And that and that doesn't even include those road expansion projects like what we've done on 10th North, what we're doing right now on Rocket Road, that kind of thing. So

is that is that 330 being drawn from a public works account or is it from the general fund? In the past, it was general fund, but it is no longer the 330 cuz they were in the general fund. Last it's in its own special revenue fund now. That's that was in that first slide that we said back in April. Uh you you guys I know that was established but the 330 is is automatically coming from the general fund and correct going into that account. Not not anymore. Okay. Am I wrong? No, I'm trying to think it's my question. you create your own revenue

funding your and and I you know I I think the council understood the problem back in April and understood public works is self-funded let's separate that out of the general fund and let's fund our infrastructure well I I think your question raises a larger question that might be outside of this discussion

right that is general fund and taxation and budget and how much is getting allocated. But it is a the tough is a mechanism that alleviate it. It it makes the revenue stable um and make sure the roads get replaced. I love the proactive approach. But the same thing stands true in what you're doing right now with this. we need to do with the general fund and all the assets, the purchases that come out of that fund so that we have that five to 10 year roadmap for those assets. So they're intercorrelated but they're separate. So

to be continued. Okay. It was very a lot of information. I appreciate it. And what we're doing is we're just being proactive in these presentations, too, because we want the council to be up in front on everything. We want the public to hear what's going on. So, we're just trying to get everything out so that everyone's in the know. Okay, next one. Thank you. Thank you. Thank you. You can stay and sit by me if you want. Wait for the next one.

Okay. Um, I get to talk about cardboard for a minute, five minutes actually. Um, I think most people here under know we've made some changes where we've re been receiving green waste over at the public works building. We we're now we've moved all that over to the composting facility. We've got a lot of feedback on on that. Uh, like everyone else, we wish that the composting facility was next door to us as well. probably would make things a lot easier, but it isn't. So, um the cardboard though, I don't I don't understand the history of the cardboard. Uh the cardboard right now that we're taking um goes and gets put into the compost and it's just really not a great it is a compostable material, but it's not a great one. It doesn't break down easily. We can only have all of the material out on the compost facility for 12 months and then it's got to be gone. And we do a great job, Dusty and his guys, they do a fantastic job of taking our our uh solid waste, blending it with the green waste uh from the solid waste from the treatment plant, blending it with the green waste and and curing it and creating compost. And it's highly desired. It's a It's a great thing. It helps. The only reason why we do that is to get rid of our solid waste. The The other alternative would be to landfill it and that is would be very expensive. Um but I just felt like this is a a city council decision. I don't know the history of why we are taking the cardboard. Um, I I'm happy to do whatever the city council wants, but I don't enjoy putting

the cardboard into our compost. It's just it it's a it's a mess and it it doesn't break down easily quickly enough. It's not like we have a nice machine out there where we're tossing it in and it shreds it and turns it into nice compost type material. It it's very strange to me that we we compost that. Um I think there is some history of of taking cardboard from and putting it in dumpsters or something in the past. uh when I I maybe when because I think we used to have dumpsters here and then at some point we got rid of those and then at some point we said hey let's just put it in the green waste and um I we know too that we get um cardboard from from everywhere. It's not just Tmont residents. I would say 50% or less. I mean, everyone buys packages from Amazon. Everyone gets cardboard, you know. Um, and that's there's a there's a recycling issue there. Things have changed. Uh, I mean, I've had Lakeshore Products reach out to me wondering if we would want to take their cardboard. And I was like, well, thanks. Thanks for calling and asking. We're not actively trying to collect it. So, they had to find an alternative. Does anybody collect it? Really? That's

not not so much anymore because it's not um nobody's paying for it. Yeah, it really gets landfilled a lot. So, who who pays to have that hauled out to wherever it goes? Is that econo waste or do you guys pull the trailer out yourself or We do the city. That would be something we could save money on. But I went I was like I was telling Carl the other day, I've gone down there a couple of times and used it, you know, I use it all the time.

No, every time I've gone down, there's always been boxes with styrofoam in it. So, they're now trying to take care of cardboard, but yet they need to go to the dump or wherever to get rid of the styrofoam. To me, it is like a lot more work and they could really be using their time wisely in another area. That's my two bits on it. Yeah. I don't I don't think we ought to be in the cardboard business. If we're not using it actively, then we're not in it. I think part of it was the misconception that like I thought cardboard was essential for compost and so like would do wood do runs to the to the trailer all the time. If it's if that's not the case, um

I mean I mean ultimately it it could be I mean it's but it's not an essential ingredient to it just makes the process harder and messier. I didn't know that. So what you're asking is what would you like the council to do? Give you support in dropping the program? Well, what's what's the what's the background? What's the philosophy behind taking it in the first place? That's why this is a city council level decision to me. As long as mine can go in. Yeah, that's right. I mean, it is a pain to get rid of cardboard. Sure.

But if we're not We shouldn't be in a business that's it's not a thing we have to do to provide a service for in my opinion. I think even in communities where they recycle the the recycling materials no longer go to a buyer. They're just landfilled as well. Where would it go? How would we How would Well, they used I mean, everybody used to buy it. Put it in your dumpster. Put it in your garbage can. Recycle it, can't you? In our recycle cans. Yeah. And then it'll just go to the landfill. Just separates it from everything else. We're offering a way to get rid of it already

through the recycling program, but the boot can And when that's full, you got the trash for the you got the black can for the overflow. See, if there's blue recycling cans, why are you getting cardboard at the compost? It doesn't come from in town. I'm telling you, we see all the addresses on the boxes when we when you're supposed to put them in the You probably get the biggest stuff, too. That isn't easy to put my label off. Well, the people in Pleasant View and Willard don't. So, Anyways, I think this is not this is not the biggest deal in the world, but I it's Yeah, I mean I think it's a mess

when it feels a mess down there. The wind blowing and I guess if if we're not using it, it's if it's not a benefit, my opinion is we're out of the business. I'm good with that. Yeah. I I noticed on a social media uh comment someone frustrated with the thought and I wonder how many people are sitting in your shoes wondering not knowing what happens with it and that it's not a benefit and I wonder if we shouldn't take a little bit of time and maybe two three weeks get Zach to get a little information going out to the public so they know that this is it's not beneficial to us. Is that a government respons

because we don't want to collect it there anymore. Blue can would be full and would have boxes there. It was like just take it to the dumpster. So, it was a convenience thing because that perception that that it was adding value to the compost. So, if it's not, I mean, it's going to suck going all the way out there. But, I'd agree with that. In fairness, I guess we're being cheap and lazy with how we process it. I mean, we don't we could spend more money and the right equipment, shred it, and add to the pile, but you're not you're talking not taking it at your place or the greenway site. Is that right? Correct. We won't be taking cardboard at all. Yeah. Just going in the landfill.

I'm talking. Okay. You were taking the green waste out. So, Joe So, just for me, the green waste I mean, we have to take our grass clear out there if we want to do it, but is that what days of the week is that open and the times? Right. Right now, it's um open Monday through Thursday and basically 8:30 till 11:30 and then 1 to 4, but not on the weekends. Not yet. But I mean, in in the summer, will it be on the weekend?

Oh, yeah. Yeah. And we'll and lunchtime is also a time where we see people wanting to, you know, it's their lunch break, they go dump it. So, we'll we'll be more accessible. Mother nature is our enemy right now and the weather's too nice. People are doing a tremendous amount of outdoor projects that otherwise they would be waiting till April to do, you know, but they've been doing it all winter long so far, you know. It's just crazy. scare. We can move on to the next one if you would like. Thanks, Carl.

Okay, thanks for listening. Um, we are super excited at how many um we're excited to be doing projects. I'm really thrilled that we've had a tremendous response in the number of uh bids that we've got. And so, um, in the last couple weeks, we had bid openings for two capital projects that we've had identified. First one is we have to build another canal equalization basin, a pond where we take canal water into and we pump out of for our secondary. And um that that's located uh what is 4,400 west of the county road name?

Uh it's SR13. Yeah. SR 13 600 South. Mhm. So um that's all designed out. Um the bids that we've got have been uh we give them engineers cost estimate which Chris gave. Some of these are kind of longstanding plans, but we did updated engineers estimates. Um, you can see for this one it was 384,000 and we got a bid from Brager and Suns. We got we got multiple bids, but the high There you go.

For the record, I have never had a project in Tmont with this many biders. The last three projects have had at least at least 18 bids received. What's causing that? I don't know. I don't know. We're getting a lot of But we are taking advantage of it. We can tell you that. Yeah. It's great. Good timing partly. So, um later uh I believe, right, mayor? Not in this meeting. We don't make decisions in this meeting, right?

No, we'll not we the council. So, um, we are asking the council to award bids for the East Canal Equalization Basin Project and the South of Main Street culinary waterline replacement project tonight. And um, should I give them the details probably for this one? Yeah, the low bidder on the east connect equalization basin was Bragg and Suns and they're the ones we'll recommend the award on on the waterline replacement project. That's a different a little bit different story.

Yeah, there was basically a statistical tie between Lrand Johnson and Brigger and Suns $1,800 difference in approximately $1 million project. And so um we asked for um because for our procurement we we don't have to choose the lowest. And that's a that's a pretty standard thing in governmental um procurement policy and state procurement policy is that you want to select the lowest but you want to select the qualified. And so we asked for references and qualifi statements of qualification basically for the um culinary waterline project and Lrand Johnson which was recently purchased by a much larger company Kilgore company. Um they want to brand they they do a lot of road projects and they're really excellent at that. So, but we weren't familiar with them doing pressurized pipeline projects and so we asked for references and and I they haven't done too many of them.

They're essentially non-responsive. Um the information we got back was mostly road projects, which I know they can do well. I've worked with them on road projects and some associated drainage, but we're talking about our culinary water system and they didn't really respond with any experience that was applicable to what this project is. And and it's important because we're not only replacing just a mile of pipeline, but it's all the individual services to the homes, the valves fast and

it's and there's lots of utilities that you're constantly running into. It's in the middle of town, you know, and so it's a big deal. Uh we want the best qualified person do it. And with 18 bids, we can be picky. And we are thrilled to recommend that the council also award uh the uh culinary um waterline replacement project to BGER and Suns as well. And they're some they're they're a local contractor, smaller local. And they are they are qualified. They've done plenty of other projects with good references.

Are they both at the same time? Can they cover them both? Um, project. We will require them to do the pond first. The ponds got to get started. I mean, it depends on what crews they have, I guess, but um they have the capacity to do both projects. I don't know how much they'll be working on them at the same time. So, the this this is where we any questions or any further discussion, this is the time to have it. And then we won't spend quite so much time in city council meeting on I like it.

I've already visited with the gentleman about it and you know with having somebody that knows what they're doing to me is a little more reassuring than just going with the lesser and we've already talked about that in our meeting.

Well, and I know that you guys are really concerned and wanting to be fiscally responsible all the time. Sometimes we look for ways to save pennies. This is a way to save. This is dollars. Like we budgeted a million and a half and we're slightly under a million on on this culinary waterline replacement. That's tremendous. We got to take advantage of that kind of thing. Same same thing with the uh well the the other projects that we've done too that they've been under budget and cha-ching. That's money that we can keep for the next project. And we've got plenty of them, don't we, Christie? That's a very long list. Okay. It was rather painful, but it

that's it. Thank you. And then was this the east canal equalization? That was the second one you covered. Mhm. The east canal was the first one. Okay. Second one was the water replacement. The pulinary water line replacement. That was my intent. Anyways, hopefully I did that. Thank you. Thank you, Carl. Thank you. Thank you, Andrew. Thank you, Chris. Get all of you in there. The next one is my turn. We have got um

Jeff Seed Doll is offered his resignation and so we are going to have to or we're going to work on a replacement and so I need to open that up for discussion here. Um, I've got an idea, but you guys get to make the decisions. So, I've been doing some Can you hear me? Okay,

I thought I've been doing some research on this, and I actually contacted Pleasant View, and they have a really neat idea down there. They don't contract with for their planner. They don't go with someone with a degree. They say they have the engineer for that. And so what they have done is they have hired a planner tech. They say it is they've had the regular city planners before. They're just moving in this direction. It's cost effective. The lady was gave me a lot of information today and she says it works really well with them and I would really like to explore something like that because I kind of think we have someone that's might be qualified for that but I still want to put post that I think jobs need to be posted and have it go through the interview process and everything. Um that way we are being very transparent but reach out to HR Pleasant View. The lady was great. She was wonderful. I like I like the process. She says it's made things a whole lot better in Pleasant View. And that's just my suggestion.

Did she tell you any downsides to doing that? You won't have a headache. And I mean I mean the downside Well, that's what I said. there's not a thing that happens that there's not even a little bit of a negative of going that direction. And I asked her about that. I says, "So, there has to be a flip side. What is it?" And she says, "The benefits far outweigh the negative that they had before."

She And I mean, 40 minutes on the phone with her, I felt confident in what she was saying. She She actually offered to have me talk to their they're tech and it's more or less called the tech and um I really like the idea. So do your homework. But that's where I I'm really encouraging you to possibly move towards. She says if long as you have and she asked me a lot of questions about our city engineer and is he accessible? Yes. Does he come to meetings? Yes. He says then he will be the next person's he's not listening because he doesn't want to know. Um he is he will be a great asset and if you have a a city engineer she goes you're double you're doubling up and I think Chris he'll be fine.

I think he'll be a great asset. I um what I have going on in my head right now I'm not going to say out loud but I'd like to get it out there. She did say one positive about to be in your head for a second. No, I not not today. It's probably I want to hear it.

Um she did say it is cost effective. She says, "You're not paying for that degree." And if you give that person, okay, the person they hired is somebody that had been working with the city planner previously. That person and she is a lady. Yeah, that's to me that's a bonus. Okay, we need another woman. Um, she says she had worked with the city planner. She worked with the city planner. She had started her own research and she knows what's going on in the city, but she knew how she would like to see the city shape and change and for cost-effective reasons is why they decided to explore this and she says it's working fantastic. So that's my two bits

as it relates to um meeting with developers. Um you know there's a lot of vision setting uh tasks that have been falling on Jeff. Where do those fall? How does that where does that go to that?

So I asked her I said so how does the proc process work in your town? She says just like it does in Tmont, developers bring in their plans. She goes over them, but she also has the city engineer. I keep put pointing at you, Chris. I'm sorry. She has the city engineer go over them together. They go pro and con on this. They work together as a team. And she says in the first, she goes, "It makes things a little bit slower because people are learning a new role." and she's, you know, okay, I'm gonna pick on Carl for a minute. Yes. Um, sorry, Carl.

I I like what happened down at public works. When they hired Carl, he hit the ground running. He didn't have anybody training him, teaching him my way to do things. And that's one thing they said, the lady said in in Pleasant View. She didn't have anybody to tell her what to do. They said, "Look, you know, we trust you. Move in this direction. What can you do, but we're here to support you?" And I really like that. Carl did the same thing. He didn't have anybody standing over the top of him telling him what to do. Carl and Andrew have taken that whole program in my opinion. And I love what you're doing. And so I re I'm excited. Come on, guys. I'm excited about this.

Jeff did the same thing, too, by the way.

Yeah. Well, that's I it might you know like if you think about all the details that Jeff deals with during a day um development agreement details um that we've done a lot of negotiation on for example over in um River's Edge with the park and like you know all the details of the vision of the the bigger vision like when when I think about parks those are critical that we're getting that that we as a city negotiating things back and forth and I'm worried that without experience in that field, we might be leaving some of that those agreements, those those negotiation pieces on the table. So, I would just really want to see planning commission doing a good job at, you know, where where would that fall? I I guess for lack of my knowledge of your day,

that person would be doing that. She does and she does a really good job. Okay. And I I think I'm not I'm seeing a stereotype here that I I'm I'm I'm struggling with and I like your comments. I really do. I'm not saying that they're bad either. Like if we don't explore this Yeah. I mean what we're not out anything if we we are out if we don't explore. We're we're out though if if the developer for what reason takes a little advantage and we don't get some of the perks on this stuff. We are out there. I mean, if we don't do our job, if I'm the guy and I you could make a half a million.

Don't know what I'm doing. I could I could miss out on somebody getting the paying for the sidewalk or oh, you didn't mention that. I mean, we've all Well, that's why we have Chris. Well,

and Chris is really good. I think it's really important we identify those roles. Okay. Yeah. A a community or our development director, their role is higher end. They're the ones that are out pushing economic development. They're out doing all this. The planner is the one that's doing what you guys are talking about, right? They're the one that's in the meat. They're the ones that are making sure that we're being taken care of. So I think what Christy is is saying here is let's move from a de a development director to a planner that can do all these things you know and this is part of my proposal and let's consider a part-time um zoning administrator between those two we're going to it'll be a lot less expensive for us. What's what's your thoughts?

I'm some of the same things. I'm nervous that we're going to You're in the dayto day, right? Yeah. You're seeing all those things that are being done. What are what are we going to be? And Sean did it in his time. He was your planner slash city manager. I don't have that expertise. Can I go in there? Sean was overloaded with that. That's Yes. And that's he had way too much. Absolutely. So I think it was a great plan to get a planner to relieve that burden. I'm just saying in the interim I don't have that knowledge right now. What what holes will we be having? What what what

I think just some of the roles defined there. There are roles and things that need to be done that Jeff has done. And I think the negotiation the stuff um that talked about about when you're dealing with a developer negotiating densities or whatever, somebody needs to do that stuff. I think you just need to decide who's going to do it, whose responsibil are. I think if you have those roles defined and those responsibilities defined and the people who need to fill those roles know that that's their job and I think you'll be okay. Contact Pleasant View. They were wonderful. You have questions? There could be some holes

there. There but there's going to be holes no matter which way you go in the beginning until we work through the process and get the process refined. There are going to be holes. But I don't want to shoot us in the foot just because we're hung up on one thing. I would like to explore other options, but definitely it needs to be posted and not just hand it out.

And Jeff's given us some some time. I mean, we don't have to jump on this right now. So, we've got time to think about this. We're just bringing this out for everyone to think about. Um, an option I've been thinking about is if we go I call it a a a 3-2 swap. Okay? If we if we go with a part-time zoning administrator and someone in planning and hire a budget or a finance a finance director, an in-house finance director to work with Curtis, it would still be less expensive than the two positions that that we currently have available.

Assistant city manager and community development director. One more observation. Jeff, when when we hired Jeff, he's not a planner. He's an engineer. He did a really good job of learning the job, but he had to learn the job, right, Jeff? No, it was part of my Did you miss those classes, too? Uh, I missed them. No, it was it was a lot. And And um it was a lot to learn the job. Um especially with with no overlap. Um, I mean, I can even remember one of the first sentences Mark said to me when I started is he said, "I don't, you're a planner. I don't even know what you're supposed to do either. So, just start finding work." Yeah.

Um, but I think I think if you get somebody who can learn the job, you're you're in good spot. He did a really good job learning the job.

If I can too, Pleasant View isn't in a situation we're about we're going to we're going to be in for the next 20 years. Pleasant View is growing very slowly. They're growing, filling out towards the interstate and they're finding their limits. We're expanding all of ours and knowing the discussions that we've had I've had with Chris over the past couple years and even the discussions that this group of four here have had, Chris is learning to delegate more and more of the work because of how m utility type planning we're trying to get done through public works. And so saying that Chris is going to be taking on more roles isn't accurate. it would be Jones and Associates taking on more roles for us. And I know they all have they have great staff members. I also know that we're not their only municipality. So, in terms of responsiveness, that's one of those sacrifices I think you would make going that direction.

When's the uh when's the resignation effective? How much time do we give us till July 1st? Two year. Yeah, that's a two-year notice. So 2028, 2029. Bo said something about 2055, but he said at least three years something about a city council term. Give us two and a half. It is two and a half. Two is fine. and and you know and it is nice because we could have Jeff here to make sure that they're learning the role and everything like no decisions tonight but we we really got to start thinking about what direction we want to take Tmont now I I feel very strongly that we need

a financial director here in the doing the dayto-day running the budgets I I feel strong about that I think we're in a position in this city that we need that and schedules. Yeah, we've got so much going on and that would just help this city out tremendously. And so, um, I think we need to consider those options as well. But I this has got to be budget neutral or less. We we cannot

I I would highly value, you know, just Jeff's opinion of, hey, this bucket's going to leak here. You're gonna have an issue here when I leave, right? because we need to understand what that is so that we can we can prepare around that. Um that's just my my opinion. Well, you got did you want to answer answer some of that now or do you want some time to think about it? I mean I can probably answer it now.

Come up here so people can hear you. Okay. Please. Um, I mean, development is the main part of what I've been doing, but Tmont's overall planning and zoning code is has been severely outdated even since I was on the planning commission. Um, and so if I was going to say things that that where you may start creating leaks or where you start getting heavier in the budget is is asking to either Jones and Associates or Landmark Design to continue doing more and more planning involvement because someone's going to have to be there. But um I can tell you we have 22 funds because I just spent most of last week creating summary sheets that Lindsay is going to be using to help um break down that. Um, I've also ended up coordinating more with not just the DRC and the planning commission agendas, but also with the members of those to be more proactive in getting them the information they need on the development agreements as we're continuing to see more and more PUD applications. So if if there was one concern I would have if if everything went out of office in terms of everything's becoming a third party hire is is the ability to keep the timeline set up so that you get the public noticing and you get the um and you get agendas and you keep all of those. um ducks in a row um in order to have something matching both state and city code to get a decision made by the council. And I think that's the number one struggle you'd end up having is

coordinating that to with getting documents back from developers as well as getting it through the through the DRC and and also, you know, writing and reviewing all the development agreements. And I Oh, and then the the neighborhood partnership initiative just started. So there's the other one.

And one of the possible solutions is if we bring in a financial director, we're going to be pulling a fair amount off of Lindsay's plate. And then Lindsay's really good at that organizational level of getting the the the uh minutes ready, getting making sure everything's in line, you know, and so she would adopt some of those higherend responsibilities. I would think something to look at. Couple of things to look at. Any other questions for Jeff or this discussion?

I'm good. Maybe just Chris, like any other insight as to what you would recommend?

I don't know what I would recommend on the spot. I think I' I've stated what I would recommend. But I think you need somebody, you definitely need somebody working here, taking care of um tracking everything, taking care of the day-to-day stuff, whether it be a planner or somebody um like Chrisy's talking about that that somebody that can learn the job. Like I said, Jeff isn't a planner, but he learned the job. Somebody that can learn that stuff. you have support on the planning, the macro planning end that you can call on whether it be from us or from Landmark Design. Um, but the dayto-day down, you know, right here, you need somebody handling. So, I have a question just sitting here talking. So, we we get a planner, it's a regular tech or whatever, but if we if we utilize you guys more, what what's the price that's going to go up, right? available hours that you guys do.

Yeah. Just depends on how much how much time you need. We've used uh Sam Taylor Taylor from Landmark Design for for planning. I think Sam worked with Jeff early on in training him in planning stuff. So, as a planner, that's kind of what he does. We have people in our office that have planning backgrounds, but I mean, is that when it comes to It just is financially. We save it here, but we spend it there. I don't know. How much time do you spend doing that? You'll spend it really faster out there. A little higher. Mhm.

I think the big question is coming that's out here for everyone is if we have a planner come in, can they fulfill the need that we meet without having to rely a lot more on these? That planner would be meeting with the developers.

She does. She does every as I sit with down well as I talk to them on the phone today. She does everything that you guys are all concerned about. She meets with the planners. She meets with the developers. She has had to learn code. Yes, it slowed down some developments at in the beginning because it's a transition, but they said it didn't slow it down that much. And I just think it is worth exploring and not pigeon holing oursel because it's what the the norm. Let's go with the norm. Let's explore something. So I you know if you have questions reach out to pleasant view that the HR lady was wonderful. Carl,

I just I think smart planning in any department, any area can save millions of dollars. And so finding finding a a very capable a smart person Yeah. who who can do things the Tree Mountain way, but knows how to negotiate with the developers can save millions of dollars. And if that costs us $30,000 more dollars a year, I would take that bargain every day of the week. I will say when when the planner position was advertised before we had limited response from people with planning degrees or expertise.

Um there was one person we wanted to hire that was ultimately retained and that we couldn't hire. Um but most of the most of the people that applied were not planners and that's just the nature of it right now. I don't think that's changed. I think if you put that out there, you're not going to find a lot of planners applying for the job. You're going to have to just get somebody who can learn the job. So, for the next two weeks, what would you like us to do to help you make move on with a decision?

I think just be willing and open-minded. I don't when we pigeon hole oursel and you know you okay just call Pleasant View, talk to HR. They are so excited about what this lady has been able to do for them. Um I it's worth exploring. I'm not gonna tie you down one way or another, but if we have somebody capable and we can get someone like that. Kind of have a few ideas in my head right now. Still her from Pleasant View. Yeah. Well, that she's all trained up. Yeah, there we go. I've been doing the bathroom all day. Um I think it's worth exploring. So reach out to

see the roles and responsibilities of what we're hiring. Let's take a triposing the pivot. Um I'm totally openminded to exploring the options. Okay. We'll put that together for the next city council meeting. We'll work with Jeff. We'll we'll put together job descriptions descriptions of everyone and then we'll make sure you all have that so you can study it and then we'll see if that will meet our need. Sound good? Okay. Thanks. Thanks Jeff. or no thanks.

Okay. Um happy for you as a friend.

Next is uh our city council or our um city manager contract that we're discussing. And so, um, we discussed last week of putting a resolution into hire, uh, Lindsay as our city manager. Uh, the contracts in there for you guys to look at and question. We did leave off as I going through it, we left off a performance portion. And so if any if we decide to go through with this tonight, I would ask you well it we had discussed that we wanted to have I'm going to read it to you. The mayor and council shall conduct a performance a formal performance evaluation of the manager six months following the effective date to ensure alignment on city goals and operational expectations. B. Following the initial review, the mayor and council shall evaluate the manager's performance annually, the mayor shall determine the specific method and manner of these evaluations prior to the end of the fiscal year. So that's when the it would the evaluation would come like in June before the fiscal year. And the last one, the parties agreed to formally review the terms and conditions of the agreement every two years to ensure compensation benefits and local market alignment remain consistent with city objectives. So that's something we would want to add into it as per your request in our last city council meeting.

I mean everybody in every job gets an annual I mean every the whole city everybody gets one. So that wouldn't be anything out of the norm. Is this is this from a prior contractor? Is this new? Have we done this before with other managers? Not the six-month thing. No, not but but this was a request you guys had last time we met and so I just put it in. So and that's the reason for that. It's open for discussion. Um

Um Okay, I'll I'll go. Um what were we paying? Bill,

I left my paper. So, while Lindsay is looking that up, and I've I've gone back and forth since since reviewing the the contract, one, I'm glad that that Lindsay has has accepted it. Um, I I've worked for a lot of city managers in a lot of lot of areas and seen them get some really sweetheart deals and and I think that comes with the I think that comes with the role. Um, what was it?

I was just the performance evaluation was in the contract already, just not the six-month one. So, okay. I trying to decide how how deep to step in this. Already in there all the way full send.

I I don't think 1475 is enough for the for the work that she does. Um and the and the sixmonth opt out. I mean, I've seen I've seen five and sixyear contracts that the the the council decides to part ways with the manager within the first year and the rest of that contract gets paid out. I'm not saying that that that that's a good a good policy, but it's kind of the kind of the trend that that I've seen. The thing that we got to that we got to remember is that prior to this, we were paying a manager and Lindsay. And it seems like Lindsay was doing all the work anyway. And so we're we're saving that saving that money. She's agreed to come. We've got to we've got to look at it like how many managers have we had in the last 5 years? How many how many fire chiefs, police chiefs, public works directors? How many have we had in the last five years? There there comes a point where and and I'll just say I'll just say this our job is to effectively run the city, right? And are the taxpayers getting good returns on their investment? And just like with the presentations that we've heard before, there's a there's a cost to running the city effectively. We've got a a big group that that wants pickle ball. I didn't know pickle ball existed until like three years ago and somebody had to explain it to me and I played it once and I wasn't very good at it. But it's not about what I would use or what I what I want. If a majority of the public wants pickle ball courts, then great. Let's figure out a way to get it to him for all those for all those reasons. And

I support that. Not not even being a pickle ball player and I'm not even committing to to playing. Where I'm going with this is that as we as we strategize where the city where we want the city in 5, 10, 15, and 20 years from now, decisions like this and the people that we bring in says a lot about how serious we are about getting there. So, I will vote I will vote to pass that because it it locks Lindsay in. I'm I'm glad that she's she's there. But I I think it also sends a a message of just skimming her over the top of of directors that she's over. And so I I don't know if there's a way to to revise it or if that's even a possibility if there I don't know how all that all all that works, but I for the job that she's going to be doing and and tacking on a a six-month review and things like that, I think she deserves more. And I'll leave it at that. I will add that the six-month review came from some discussion that was actually I think actually asked for. So I don't know if there's friction on the six month review from your end. Um

I don't even know if so it just you might agree with the whole thing. I don't know you know in our discussion um you know that we had we asked her directly and that was actually something that that was mutually kind of requested almost that let's Let's take a look at it in six months and let's explore it is I think kind of the way we put it, you know. And I'll be honest with you, at first I had some a little bit of anxiety over the whole thing. And so I sat down

I'm going to throw you under the bus. I sat down with the mayor because I don't work with Lindsay on a day-to-day basis. I didn't know without sounding awful.

No. No, the last city manager, it was hard. It was It was hard. I didn't want to go down the same track. And so I went to the mayor and I asked his opinion today. So I hope you don't mind. I wasn't going behind your back. I just need to I just needed to have some answers in my head. I really liked what he had to say because I don't work in the city every single day. I had a lot of questions and he's actually put my mind at ease. I like the six-month thing that we talked about and the reasons we discussed that just as an evaluation and then we go from there. I mean, she's doing a good job right now. I have to be careful what I say. I say too much. Um, so that's, you know, I'm I'm on board now where before I had a lot of nothing against you, Lindsay. I like you as a person. I really do. But I I was just a little nervous about some areas. Now I'm okay after visiting with the mayor, talking through many, many things with him. We need some strong leadership in this town. And that's that's just the bottom line right there. We need and the mayor feels strongly. She's going to take the bull by the horns and just run it through the gate. So,

no pressure. Sorry. Well, and I think one of the things I that I I I really shared that that's important to me is I know what I'm getting. Whereas, um Yep. I don't, you know, we can reach out. We can try to get these others in, but we don't know what we're getting and and I don't want to go down a bad path again. So, you know, did that did you find that number on bill 142? 142. Okay. So, it's No. And and as far as the the wage, we we've talked a lot about that, but um and and she was comfortable with, like I said, I have no idea where where she sits on it.

We really It's hard for us to go in and pay her less than we pay people working under her. And so, we've set that ceiling kind of high on some of our other people. But it's with with the turnover, is it really that high of a ceiling? I mean, that's where that's what I'm that's what I'm saying. If it if it's that if we're going to sustain this and and have some consistency in in what we're doing, then we've got to be able to retain those those top positions, not have the turnover that that the city has had at least the last five years. And I don't know I don't know if we've had a steady city manager since Rich Woodworth. Yeah, Sean was here.

Sean was and Sean did he was 15 years ago. So then between him and and now we're kind of and so what what does it take to keep him? And I think for even a a messaging of you know for as little as $2,500 but but it sets that you know at a at a 150 it it sets some value. set some expectations, you know, to uh there was a lot of cleaning up that she had to do uh last year and I just I think for just even the the messaging of it that's I mean I'll I'm going to vote I'm going to vote yes for it, but I would like to see the number

and you know in and the attitude of transparency that we really need to make sure we're talking about is she does not live in the city limits. She's a half a mile out. And um my parents won't let me. Uh the contract has called for uh them to live in city limits. And so in the contract, we've made that a time factor rather than the city limits. So uh we're familiar with the annexation process. Yeah, I know she wants to be annexed in. I'm outside the boundaries. I'm in Lwoods, I'm sure. Subdivisions. So, any further discussion on this contract?

No, I'm good now. I I mean, after talking to you, you knew I you know, I had some issues. I'm good now. Okay, let's move on to the next item. Um, what's that? I said, "Okay. Uh, Lindsay, you're talking the dignity index." Oh, are you skipping to a couple? Nope. You You're right. You go where you're supposed to go. It's Cynthia with the credit card. Cynthia, your turn.

Okay. So, this came from a conversation with Curtis. He suggested we implement a credit card policy for the city and it gives them some guidelines. If you purchase with a credit card, you need to turn those receipts in timely. Um, and if not, then there are some consequences. It's a privilege to use it. So, if you don't follow those guidelines, they give them five five different um times and then they would lose the the privilege of using that credit card. So, that's what this establishes. Credit card. Thank you. Good stuff. He went through this and this this kind of tightened up. Dton's reviewed this and this is this is just had a good thought. Does that include fuel cards or should we include I mean I guess we can't

we get copies of those from our receipts anyway. So I don't think that's as big of a an issue. We already get copies of every single charge. We have it electronically. We have So I don't think that's an issue. Okay. Okay. Okay, now me. Yes,

I'll talk quick. We're running out of time. So, the revised compensation and classification plan. So, um occasionally we update our plan. We update it every June when we give a cola increase. It incre increases the minimums and maximums. This is a special one that we are doing kind of midyear um in working with our vendor. we had do our salary survey. It was found that like for instance the compost facility attendant when we hired him, we just hired him under the main street maintenance worker even though he had his own job description and his own title. And so they caught that and said, "Well, where's your compost facility attendant in your plan?" So, we added him in. It's still in the same pay range as the main street maintenance worker. We added him. Um, last fiscal year, the senior center had asked to hire two part-time receptionists, a morning and an afternoon one. Um, we Oh, I spelled that wrong. Sorry. We uh we put it in the same pay range as a clerk one admin assistant at the senior center, which come to find out was that was not where it should have gone. They are not doing the same things as the admin assistant. We hired these receptionists to answer phones and be the first face so that our admin assistant can do her job duties. So, in looking at it, it didn't make sense to have them in the same pay range as the admin assistant. So, we've already hired two. They are I mean, they're within the pay range. Um, going forward, if they were to quit and we hired someone else, we would hire them at this lower pay range. as a receptionist, not as an admin assistant. Um, a couple of the parks and wreck, just for to make it um, similar across other

parks and wreck departments, we had a part-time seasonal parks maintenance worker. We also had a full-time parks maintenance worker, which got a little confusing. Um, Zach suggested again to keep with consistency with other uh departments, a head groundskeeper should be his title rather than parks maintenance worker. Um, it's not changing anything. Still on the same pay grade, he's not getting any different pay. It's just his title is going from parks maintenance worker full-time to heads groundskeeper. And then also kind of the same thing with recreation manager. Again, keeping it consistent across other uh parks and wreck departments would be a recreation supervisor rather than manager. Um, the bigger one that you may have noticed is creating a new position. It would be called public works operations manager was the title we came up with. If there's if you have thoughts on a different title, that's fine. We're open to suggestion. But, um, we've had a lot of change in the public works department such as bringing on secondary water, which was basically its own department, and shoving that under somebody that already had other responsibilities and saying, "Here's another department for you." Um we so it's not creating a new FTE. We want to make that clear. This would be just one of our employees would be getting promoted to this new position. So it would not be creating a new FTE. It would come with a bit of a pay increase.

Yes, please. Carl. And he's he already exceeds his class. He would fall under this typically but he is taking on additional responsibilities because he would be overseeing additional additional departments and and additional employees. Employees. Yes. Would he get a raise from from this position change? Yes.

Yeah. A modest one doing the work need to pay him. So that was all I had unless you have questions on that. That's all that changed is just those what four or five red highlighted positions. No minimums, maximums, nothing has changed there. So and remember as we as we move on into the next meeting, if you have any questions and we need to move this to further discussion, we can do that. Okay. So agenda. Yeah. And then um the last item we have to discuss is

just the dignity index. So, this is a resolution that is actually from the dignity index website. It's kind of a template they use. Um, we've Sorry, what the website and all sorts of documents and stuff on there. So, now you know.

Yes. So, since we're implementing dignity, um, I thought it made sense to have a resolution that kind of formalizes that our communication and discourse will be that of dignity. we encourage our citizens to also adopt that when they give public comments and whatever. So, so yeah, just kind of formalizing that we are a dignity city. We're going to work on that and implement using dignity in all our discussions and yeah, any questions?

All right, then let's go ahead and adjourn for 10 minutes or 9 minutes, whatever it is, and we'll get together and start at 7 o'clock. Good place.

We'd like to welcome everyone to the Tree Mountain City Council meeting tonight. It's 7 o'clock. We will um turn a few minutes over to Cynthia for a roll call. Okay, I'll call roll for the February 3rd city council meeting. Council member Lewis here. Council member Jex here. Council member Boat here. Council member Westerard here. Thank you.

So, we have a partial quorum, but we have a majority, so we can go ahead and move forward. We'd like to excuse Council Person Oiler. She's not with us tonight. We would like to start off with an invocation and a pledge of allegiance. We're honored to have from the Bear River Baptist Church, Jim Williams is going to offer the prayer for us. And then after that, we would like to invite uh one of our students, Glenn Gilmore, to come up to the front and lead us in the pledge of allegiance. So, Jim, thank you.

Thank you. And I want to thank y'all for inviting us. We're a small church. Um, most people drive by it every day in the old leader building just right around the corner. Thank you for inviting uh understand all the churches and we appreciate this opportunity and uh so let's go to the Lord in prayer. Lord God, it is such a pleasure to come to the town council to work with them and pray with them. We just thank you uh for their leadership and the many many hours they put in for Tmont. Lord, as such leaders, there's some hard questions always. We just pray that your presence will be here in this room tonight. that they will base their decisions not on what they want or what we want but Lord what you want so that your will be done on earth as it is in heaven in your son's precious name I pray. Amen. Amen.

Thank you so much.

It's pretty loud. Get close. Please stand. Salute the flag. Repeat after me. I pledge alce to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

Thank you, Glenn. My microphone's on now. You can hear me a little better. Good. Okay. Um, next on the agenda. Okay. Approval of the agenda. I would like to uh have a motion to approve the agenda. There's one thing that was brought to my attention today and I I'm thankful that I figured that that we figured this out. On the on the agenda under citizen engagement, it says residents may address the council only on issues not listed below on the agenda. I want that changed to um residents may address the council on any issue

not listed on not listed on the strategic business. Oh, okay. Because this was sounding like they couldn't talk about anything inside of the consent agenda and that's not the fact. What we're trying to do is dis is encourage discussion during strategic business. But any of these other subjects are are totally open to discussion and public comment. So, do you need a motion for that? I do. I'll make a motion. I'll second. Hey, we have a motion and a second. All those in favor say yes. Yes. Yes.

All those opposed say no. Okay, we have a motion to move forward with our agenda. Now we'll uh entertain any declaration of conflict of interest for items discussed in this meeting. Does anyone have a conflict of interest?

Okay. Hearing none, we'll go ahead and move forward. Okay. One of the funnest parts of this evening once a month is we get to recognize these wonderful students that are here today. And um do you have those certificates there? I lost. So we have here some certificates for the students and these certificates are to show are to recognize you for showing respect, responsibility, and safety in your schools. And most importantly, there's a nice $10 McDonald's gift card with it. So, um, but this is really uh awesome that you're recognized in your schools and we're also doing something really fun and I have a member of the city council that's going to help us do this. And Councilman Westerard has offered to help us do this today. So, we'll come down there. We'll he'll call out the names. We'd like you to come up. We'd like to invite the principles up and we'll shake your hands. Then we'd like everyone to stay up here and we'll allow everyone to get some pictures of these kids. Okay.

They told me I have to this time.

Elizabeth Atkins. EMERSON BUNK MADDOX MERRILL Haiti Rice Nice. Let me take your picture. Okay. Annie White,

Kobe Artega, Tanner Dixon, Glenn Gilmore, Haley Mattson, Kai Larson, LOGAN HUGHES, I MEAN YOU like Asher Dana Sean JACOB FA GLADILL DID WE MISS ANYBODY? OKAY, we're going to go stand up there as a a council behind and then uh Cynthia will take a picture and then she'll get out of the way and and we'll wait so you can get in the middle and take pictures. Okay.

Yeah, they they told me I can't do got to stand up. Hey, council, let's stand up here together. Okay. When I'm done, we'll give you guys lots of time. I told him, "Make sure I can you can see me because I don't want Ready. One, two, three." All right, you guys are welcome to come take pictures. Well, stay there. Your parents want to get pictures.

I don't want to be in the parents. Turn your paper around. There you go. Thank you. Congratulations, kids.

I have to have to figure out some quick resetting automations. Mass Exodus in the Mass Exodus. If you needed to brought more cheesecake for us. Cheesecake.

There's cheesecake. I wish there was cheesecake. It really cleared out. He's all mine. More cheesecake for us. Only Carl. Say cheesecake and then not bring cheesecake. All right, fine, Carl. They have them down at Kent's. Hurry and run. Hi. Shake your hand. Oh, I want to shake your hand, too. Looking forward to it that you got nervous and walked right on by.

How sweet. That was cute. That really was. Well, they are for sure the generation to come, aren't they? They're going to be amazing. All right, now it's time for our citizen engagement section. Um,

hard the hard conversations require the honest truth and a respectful tone. We are committed to fixing the problems without making it personal. Let's keep the conversations productive so that we can get back to the work of building a new Tmont. speakers who registered online. Then the signup sheet on the door before the meeting will be called on a first come first- serve basis. Now, we don't have it online yet, but we're slowly getting that ready in our new website we're developing. And then citizens from the audience are welcome to come and speak if we do. We have anyone that signed up? Okay. Then citizens from the audience, you're welcome to come up and speak. You get three minutes per individual. Remember, by state law, the city council cannot debate or take actions on non-aggenda items. We will listen and direct the staff to follow up. And a reminder, if you have anything you want to talk about tonight, even if it's on the agenda, because we don't have anything that you know, we didn't Well, when we get the

strategic business items that would Yeah. So, anything you wanted to talk about tonight, you are welcome to talk about from the public. And so we'll go ahead and open it up for um the public at this moment.

Hi, my name is Chris Danvers. I think the last time I was here it was April, right in the middle of um budget season. And uh I predicted there would be a huge change up on that uh bench up there where you guys all sit and I I'm glad to see that my prediction came about right. So welcome to all of you guys who are new and glad to see the ones that are still here from before. Uh I had a few thoughts as I was sitting through your work uh session. Um, and I think where I want to start is as far as Jeff leaving, I think, um, it's going to be a hard hit. And the more I sit and listen to meetings and see him in here, he's amazing. Um, I would encourage the council to consider apprenticeships and internships and offering those to um high school students as well as those leading leaving our high school and going to local colleges. Um, I I imagine there's two types of people in small towns. the type of people who want to live here forever. My kids type of kids who want to live here forever and type of kids who want to get out of small towns. Um, find the ones who want to live here forever. Give them a reason to live here forever. Give them a pathway to be able to stay here forever. um and finance many places in the city where you can do those internships and apprenticeships and uh and help them to have affordable ways to learn and grow

into those positions. I don't think anybody's going to uh take care of this city more than the people who've lived here or around here and grown up here. Um just uh first thing I walked into was uh an ask a big ask for pickle ball courts. And although I I love the idea of more parks and rack remember the last uh city council had a spending problem and a yes problem. Um it's $7 million sounds like an awful lot of money. Um, and then right after that was road repairs growing from 330,000 a year to 1.3 million. Maybe you might want to ease into that a bit or part pockets are still reeling from the board of ed and the last truth and taxation. Um, and I guess that's all of my time.

Thank you. Thank you for your comments. Thank you so much. Okay, seeing no one else wanting to protect participate. We'll go ahead and close this portion of the agenda and we'll move on to the consent agenda. We have the consent agenda before us which includes the minutes, finances, and resolution 2607 awarding a bid for the east canal equalization basin project. Resolution 2608 awarding a bid for the 2026 waterline replacement project. Resolution 2609, city manager contract. Resolution, mine just did it, too.

2610. 2610, amending section two of the purchasing policy and contracts regarding credit card usage. And resolution 2611 amending the compensation and classification plan. and resolution 2612 approving dignity discourse and productive communication with the dignity index. With that in mind, um is there any of these items that you would like to move down to the strategic business for further discussion?

No, my my questions were all answered. Okay. Then um I will entertain a motion to accept the consent agenda. I make a motion that we accept the consent agenda. I second it. Okay. We have a motion by council person Bokeut and by council person Westergard. Any further discussion? Okay. All those in we will have a roll call. Council members, please respond with your yes or no vote. Council member Lewis, yes. Council member Jex, yes. Council member Bokeut, yes. Council member Wester,

yes. Motion passes. We made a a little mistake. We need to include this in the resolution. Sorry. So, um, I need to amend my motion that we include the amendment to the city manager contract. Is that okay? Yes. Yes. Thank you. Thank you. And second that substitute. Okay. So, do we need to elaborate around the verbiage of his month? Yeah. Go ahead and elaborate on the amendment. What the amendment was? Oh, we the amendment was to um

Here you go. can't find my paper right in front of me was to there'll be a six-month performance interview that the we will the city council the mayor will perform and um and then an an annual evaluation interview also and then a by contract review that was left off of the contract what we had discussed and so that's what we're doing. Thank you.

Okay, so there's the motion. Okay. So, we have a motion by Sorry about that you guys. Council council person is council person sounds so council member council member Bokeut and and then a second by council member Jax. Any further discussion on that? Okay. Then we'll do a roll call again. We will. Council member Lewis. Yes. Council member J. Yes. Council member Bokeut. Yes. Council member Westerard. Yes. Uh the motion passes. Okay. B and then the B.

Now normally this would be the portion that we do strategic business. This is ordinances, special resolutions. This is the portion of the meeting where uh we open it up so that we can discuss it and then we can invite the public up and they get up to 10 minutes, three minutes a piece to discuss openly with the city council uh their concerns on that specific item which works out pretty nice. Um and we've seen that effective. So, but we don't have any tonight. So, unfortunately, we don't get to watch that work again. Let's go to the calendar. Daddy daughter date on or daddy daughter dance on February 7th. Do we have a time on that?

We said 5:30, wasn't there? Okay. And then the town hall here at 7:00 on the 12th. and city council, please try to put some time aside to be here for that. Um, we'll need to post that as a a meeting and we're going to open that up for the public to ask questions, open dialogue. And one other thing I'd like to do in that meeting is show the new website and where we're headed with that so that people can see some of that progress. I think that'd be fun. Yeah. And and give some input on where they think we should go from there. Yeah. Any other things?

The daddy daughter dance is 5:30 to 7:30. Okay. 5:30 to 7:30. Great. Yeah. I have one addition. Uhhuh. Um the at the police department, we're doing a benefit uh fundraiser dinner on February 21st at 5:00 p.m. out at the fairgrounds. Um, tickets to we got Maddox. Maddox Ranch House is coming with uh their steaks and a few turkey steaks. Um, tickets are $30 a plate and 100% goes to uh sending the families and department back to DC for police week. And you said that's the 10th, the 21st.

The 21st. How do people sign up for that? Um, well, you can I've posted on Facebook. You can It should be going around. We'll be posting it again. And there's just a uh a Venmo code for the Golden Spike FOP. Um, who that's where the the funds are going into and then pull it off from there. Okay. Okay. Good to know. Seniors Center dinner and dance at 5:30 on the 13th. I'm going. Who else is going? I'm going to dance with my wife. Me just because I'm there. When is it? February 13th at the senior center.

What is a busy dinner in a dance? Seventh. What time five? I will only do slow dances. I'm going to hide that. This is hilarious. I got no rhythm. Okay. Is there a charge for that Brett that people need to know about? I I don't know if there's I wouldn't think so, but are they doing it as a fundraiser? Yes, I think they then maybe there is. I don't see it on our I guess we can always put it out there on the digital board and yeah,

other sites. I don't see it on. I guess on these events if we've got pricing, let's maybe throw those up on here so we can see those and that would be would be kind of nice. Okay. And we have the food drive for the food pantry on March 14th. Any other additions or things that we need to bring forward? I can't think of anything. Okay, great. Uh, city manager report. Thought you were going to skip me and I actually have stuff today. Find something.

Tickets required. Purchased ahead of time at the senior center. $5 per person. $5. Oh, that's not And you purchase them at the senior center. Yep. Okay. It gets required. Okay. Okay.

Okay. Um, first of all, thank you, council, for your confidence in me. I will not let you down. Here we go. Um, more importantly, uh, me and Carl were talking. I think it would be a great idea to have the council go to public works and do a tour. We've I've talked with Carl. I think it would be easier if you've seen it and then when he talks about it, you Oh, yeah. I remember him pointing that out. Whatever. So, I thought it would be easier on a city council night when you guys are already planning to be here rather than doing it a different night. Um, we were thinking about an hour and a half. We would do it 2 hours before just to give us like a half hour to get back here and get ready for city council meeting. Um, tenatively we thought about doing it March 17th and we hoped that maybe we could keep the work session to not start until 6 that time. So, we could start at 4 down at public works

if that works for you guys. Yeah. Well, we we we've got a big discussion on start at 4 and we would the hottest ticket in town. Yeah. Yeah. We'll have the discussion on uh the police merger thing with Perry that night. But we can that's about 45 minutes and so we'll just kind of reserve that for that. 17th March 17th. Oh, no. That's the 17th of February. Oh, okay. We're good. Perfect. Okay. That's we thought it was enough in advance we could plan around it and not have a big work session. Um, I was going to say something. Oh, so it would be a public meeting, of course, and we would advertise it as such and then just say we'll be on location for the first. Does it have to be a public meeting when we're not? Yeah, we're not making decisions and together as a quorum.

Yeah, you're not. It's just according to that according to that law. I don't think it needs to be set up as one because we're not discussing business and uh it's just a get together for information. We're just a tour. Would we? We'll just have to make sure that we don't inadvertently talk business. Yeah. And I'll make sure we don't What was that, Cynthia? I said it might be better just to notice it so we're covered. Okay. I don't think it hurts to notice it and then Well, you're doing one anyway, right? Yeah. Yeah. It'll just say it'll start at 4 at public works. Okay. So, um, one other thing Cynthia sent out an email just barely earlier today, so I don't know if you've seen it. We have a billboard on southbound I 84. Currently looks like that.

Oh sweet. Holy cow. So the reason this came up, we were Cynthia was reached out to by the state. We had a lease with Wendell Peterson for this billboard. It expired in 2023. So we don't currently have a lease and UD do needs us to have a lease. So we reached out to the Person family. Wendell has passed away. So we're dealing with his sons. Is that correct? Okay. Yeah, we're working with his sons to get a new lease in place, but we thought maybe we bring this to you first before we bring that new lease.

Is this a billboard you want to keep? It's been IHC that we've allow or sorry, Inter Mountain Health that we've allowed to use this billboard ever well.

We started in 2017 and they had it eight years prior to that. So, it's been them advertising on our billboard for 20 years, whatever. Um, but yeah, we allowed them in 2017 to change the sign copy, which I think is this one, but now you can see almost nine years later, it's disintegrated. And so, our question is, do we want to keep the billboard? Do we want to ask IHC if or sorry, I keep calling it IHC, Inter Mountain Health if they want to put a new one up. we want to put a signed copy up. Um, just so you know, the lease in the past for well since 1984 is when we've had this lease. The last 10 years at least has been a thousand bucks a year is what we've paid Wendell to use or I should say Mr. Person to use this part of his property for this billboard. um his sons have asked that to increase to $3,000 a year and then increase by inflation as per the CPI every year for the next 10. So that's what they're requesting. That's what we would bring before you. But yeah, when Cynthia drove by today and saw that that's what's left of the sign right now,

we have maybe some bigger decisions of what we want to do. Where is it at, Cynthia? Somewhere right here I right before the offramp. Oh, okay. Okay. After the McDonald's offramp on the way to Idaho. So I drive by it every day. Not the north bucks a year for for Inner Mountain Health on our board. I said that basically. Yeah. Cuz we asked, we're like, have we ever like charged Inner Mountain? And not that we know of. I think it's just we've paid the $1,000 and yeah, then let them use it. They were also the ones who paid for the new signed copy. We didn't pay for that. We just paid for the lease. But but we all get a free MRI. How far down there? But it's going west. It's right here on the south 84

before the McDonald's. Oh, that one. Oh, yeah. But yeah, right now it looks absolutely terrible, but we have to have a lease in place. Or I guess an option is we could take it down. I It's our billboard. We could remove it if we don't want it at all and don't want to pay the lease anymore. I'd love to put some of our new branding up on that in the city of connections. And I I think we could do a lot with that, but I don't have a vote. I can tell you like billboards nowadays is expensive. I mean, like 25 grand a month when you're getting closer down. Well, this is ours, so I don't know that we would pay month. They would just be the I'm just saying. Oh, okay. Gotcha.

They're expensive. So, if there's an opportunity for us to advertise something that is beneficial to us, this is a cheap way to do it. I do remember seeing in the resolution um I think Interm Mountain Health when they did the new signed copy in 2017. I thought it was 30 grand. Is that what I saw to do? Are there any sign copy? So that could be really Are there any companies we could subleasase it to that you know a it'd be revenue for us plus it brings economy. Yeah. You know it's one of our local business. I thought it was a different sign going northbound I84. There's one for Proctor and Gamble that's advertising on a billboard. Yep. And yeah, we've allowed Inter Mountain Health to do it for maybe like Polaris 20 years. Why don't

you look into that? Or, you know, some one of our one of our businesses that could use the Yeah. Would they be okay with this subleasasing it? That's what we're doing right now, I think, with this one. We can the other billboard we can. Oh, that's right. This one. UDAT is particular on Yeah, this one can. Doesn't have to be city specific for advertising. Yeah, I would suggest you still put our logo on it somewhere, but just like Inter Mountain Health, it's a good place to put some advertisement. Get off the freeway, people. Yeah. Mhm. You know, we we are here because you know you're locked and you're go you're going you don't even notice. You don't even take a second thought that Totten's here. So, yeah. Even if somebody polaris up your thing, but it's Tottton on top city or something.

Yeah. Which I don't know if you could tell from that sign. It did have our logo and Inter Mountain Health's logo by each other and it was like healthy living together or happier happier and healthier together. So, oh, okay. It was nice in its heyday. But yeah, it's not so much now. And I we I haven't reached out to Inter Mountain Health. I don't know if they I'm kind of surprised they haven't come to us and said, "Oops, our sign looks terrible." I don't know. No. What would What would it cost to get something put on there if we wanted to brand it as a city? because we had a quote from Yesco when we allowed the hospital. That could be Eagle Scout project probably. Does it look like there's lights power to it?

Yeah, there's three lights. Whether they work or not, I don't know. But that looks bad. That one's not bad. You can see the mountain good through that. For crying out loud. Oh, that was something else I was looking at. I think that was our billboard. Look at that one. Welcome pictures. Welcome to We're growing. Well, you can see healthcare on there. Healthare

and we could look at getting a quote from Yesco or somebody if you were interested. Let's see. So, we replaced the signs on I-15 and SR 13 back in 2020, February of 2020. And yes, Co at that point quoted us. Well, when I can get there. Okay. So, this was to install one of the signs was Oh, maybe that was a total 60 grand. That was for two.

Yeah. So, I think maybe a a business would would be willing to jump in on that. That's That's a really good location for, you know, traffic. And I just think maybe it it'd be a double-edged sword to or it' be a good a double win. Yeah. For us. And I think we could just allow them, it looks like, and give them the permission to go to Yesco or whatever, buy their own Yep. sign and we just pay the lease every year on the property. Sub lease the space. Yeah. Because the sign's owned by us. It's just whoever is on the sign copy is

Well, and I agree. We ought to do a a cost analysis and just see if we have a business and, you know, bringing them into town, is it going to benefit the town? We could have a little Inner Mountain, excuse me, we could have a a Tremont logo on there with our connection and Yeah. But I like where you're going with that. You know, if we can promote some some business in town, too, that would be nice in that location. And I think anything would be great. All right. Well, let's let's put together. Do you want to do some reaching out to some people and see if they're potentially interested in them?

If you'll put together some pricing from Yesco or something and then we can at least I think we'd allow the company to do that with whoever was my thought. Unless we do it ourselves. Unless we do it ourselves. Yeah. Yeah. I could reach out to Yesco and maybe then we have both options. Yeah. Just figure out and then I don't know how Would you mind emailing me pictures of that? Thank you. How pressing UD do is right now about our lease or if we can figure all this out before we sign a new lease, but Well, three years. I I would I think we sign a lease. I think you're okay with signing the lease. Okay. But that's up to you guys. And you're okay with the it's a little increased price, but it's like I said, three grand a year and then inflation from CPI increasing it every year. So, but just trying to think.

Did we need to agenda this item for next time? Yes. Yeah. This was just me coming to you and saying, "What do you want me to do first?" And then we already have Well, we'll have legal look over it. But, um, the family kind of made some changes to the contract that they'd like to see. So, I'll we can bring that back to you next time and have the lease signed at least and then go from there to figure out what we do for the signed copy. So,

Oh, sorry. That was all I had. Okay. Very good. Well, my mind's real now. That's There's a lot of good ideas. There is. There is. Okay. We need to go into a close meeting for I'm going to read the legal jargon.

I will accept a motion to go into close session for the purpose of a discussing the character, professional competence or physical or mental health of an individual. B, strategy session to discuss pending or reasonable im uh imminent litigation or C strategy session to discuss the purchase, exchange or lease of real property, which h you need to state which specific one we're going. We're going to go into a discussing the character, professional competency or physical or mental health of an individual. I'll make a motion we go into close session. We have a motion.

I second it. And a second by Councilman Westerard. Do we we don't need a roll call on that, do we? Okay. All those that in favor say yes. Those opposed say no. Okay. Thank you.