City Council - workshop

Good evening and welcome to tonight's study session for the Kirksville City Council. Please to have folks here with us tonight as we discuss a wide array of issues for folks who are hoping to tune in apologize that we're a little late on this 1. we had a meeting with our educational leaders here in Kirksville from all of our different institutions. Had a really productive meetings. We've just finished up with that and councils here. We're ready to delve into a good agenda. Um, just for a reminder for folks who are here tonight, our study sessions gives the council an opportunity to hear from city staff and invited guests about topics to get into some in depth conversations on those that will later become parts of policy discussions that are voted on in council meetings. There's not an opportunity for public input at these meetings. However, your council members are always willing to talk with you individually and at our next council meeting. We're happy to take comments from folks as well. I'm gonna go ahead and turn it over to Mary as we work through our meeting agenda. So, Mary, good evening.

Good evening. Mayor and council. So I would like, if we could change the order of the agenda to allow those guests that have also. been included to be able to take part and then they can choose to stay or leave sounds good we'll follow your lead okay so the first item that we have would be the main street kirksville update just want to remind the council that um the city's been a big supporter of downtown for many many years um financially the city continues to be that supporter along with just the organizational support we give through different events and things that happen downtown and so As we approach the 2027 budget, it's important for the council to hear from Main Street about what excuse me what they're doing, because you're going to be asked to make some budgetary decisions regarding that support. So, um, I don't know if Ashley, are you presenting or is Lacey presenting? Okay, so is there a choice?

Not for you apparently.

I didn't know if he was going to introduce you, Lacey. So we have Lacey Cook, who is executive director of Main Street.

Lacey, good evening. Thank you for joining us.

Yes, thank you again. It was great to see you just in June. So as I was invited to come again, I love to reminisce and look back. And I was like, oh, I was just here in June. But then looking back, I'm like, we have accomplished a lot since just June. it being just June. We, at the beginning of July, did the first Red, White, and Barbecue in downtown Kirksville, and that was on July 3rd. That was, again, the first one that we were invited by tourism to come and add to the festivities that night. We served close to 200 meals that evening. And then the next day we participated in the parade, bringing home a second place trophy. We also on July 8th had sidewalk sales downtown. We were able to send four attendees to the state conference in July as well, which was held in Springfield, Missouri. for three days. This summer, I'm proud to say that we've had record attendance at our monthly meetings, usually, as you will see around town or meetings just in general during the summer, a lot of people are busy. And so I wasn't printing as many agendas. And we had record breaking numbers. So that's exciting to see that people were still engaged and wanting to just participate and see what was going on downtown. So with the beautification goal of just the flower pots and getting downtown Kirksville just beautiful and cleaned up for people to come downtown and start realizing what a beautiful downtown we do have. Our 2026 goal being beautification. We have started the initiative of the Adopt-a-Pot program. We were trying to figure out how to sustain the expense. We change out the flower pots three times a year. And that being summer, spring, fall, and then, of course, our holiday decor. So we have nine of our 12 pots adopted within a two-week time. So that's a $350 adoption fee for our adopt-a-pot program. The recent pickle abstract mural has begun. And that was through a grant through AARP that Main Street secured to start that program. mural facade program is still going strong i know with our collaboration and initiatives from the city uh tps is currently um being renovated the uh exotic bait building and you'll see other lifts throughout downtown right now it's really exciting um that the old baker's barbecue building and some of the people are independently working on the north side of the square and that's where the next um facade edition will begin as well so Beautification is going well. We have our Whiskey and Turkey Festival, which is our biggest fundraiser of the year coming up Saturday, September 12th. So we're getting geared up for that. And just the holiday season in downtown. Main Street does the Merry Market, Carriage Ride, Toasty Trails, KB Winter Lights is underway. uh main street as well and then of course santa so we're we're looking um at the events going into the end of the year and appreciate all of the support that we do get from the city and those efforts

Lacey, I've been talking with folks who have either purchased buildings or are looking to open up some businesses in some of our storefronts. I know you and I have had a chance to talk about that as well, that it really feels like things are starting to fill up on the square. Could you maybe speak a little bit of that to the council?

Yeah, absolutely. And that is a very exciting aspect. As of now, the four immediate sides of the square, every storefront is full other than on the east side. We still have the three buildings that were formerly King's Appliance, but Countryside Market is coming downtown. And something that I... love at this point is people are coming up and saying what's available for rent downtown, what's available. So people are getting, and that was, you know, my whole thing before was if we build it, they will come. And so I feel like the beautification efforts, the energy, the momentum that, that we can all feel that people are thinking, wow, if I fill a storefront downtown or downtown is where I want to open my business because people are really recognizing it's the place to be. So yeah, we're really excited that we have new businesses coming in and that a lot of the storefronts are full.

Very good.

So we left a meeting, the meeting we were at, and one of the things that was talked about since Kirksville is an educational town about the possibility of Main Street the downtown businesses may be collaborating with maybe some student interns to learn about the business and maybe then allow the shops to stay open a little longer.

Yes, absolutely.

Didn't know, just thought I'd throw that out.

I mean, I think that was... And that was one of the conference workshops that we went to. So four of us from Main Street, Kirksville have actually sat in just recently on a professor of business from... think simo and um he talked about how they integrate the the students into um their main street program so okay well they seem to be very interesting the educational institutions yeah yeah i think that's a beneficial collaboration both ways okay any comments or questions for lacy

Appreciate the update appreciate the continued good work on this. I would say the energy in downtown with where we're headed is palpable. Um, and I hope that our community is feeling that as well, but we appreciate, uh, Main Street, but also all of our businesses downtown who are rallying behind that banner in order to pull some, some amazing things off and creating that palpable energy. So, thank you so much.

Thank you. Lacey. Okay, the next item we have, I'm going to move the regional water sales report up because they only have a couple of guests from their kind of rural water. And just as a introduction, the city was approached by their county rural water, who is our largest. water consumer about this conversation about potential expansion. I'm going to have Adam talk about that in more detail. And then if you have any questions, I'm going to put our guests on the spot if there's any questions for them.

So you want to introduce them and then... Yeah, so we have Brent Monner, the president of the Water District, and Tim Soslich is the general manager of the Adair County Rural Water District.

Thank you both for joining us tonight. Thank you.

So they received a letter and we're approached by Kyle from 4 points engineer. He was the engineer for, or is the engineer for Skylar county and for Knox county about the possibility of a dare county supplying water to both of those 2 counties through a new interconnect. Um. Those, talk a little bit about our history with Adair County in case you weren't aware of it. Our original agreement with them goes back to 1972. Like Mary said, they are our largest customer. Our agreement basically specifies at the various points of connection a minimum pressure and a flow rate at those points of connection, and then it does have a maximum water allotment. In 1972, it was 400,000 gallons over the next 30 years, or a little longer, the district expanded their service farther out into the county as well as started serving the city of the city of and the city of. They also have interconnects with making county. They serve a little bit of water making county and you have an interconnect with. Put them and a small 1 with Skylar is that right? Uh, just to purchase water, so they purchased a little bit of water from those areas as well, kind of, depending on the time of year and the conditions, um, how much water is being used. So, their current agreement was last amended when they took on the plate as a customer and that was all done with the city back into the early 2000s. Um, the plate came online, I think, in 2005 or so. It is not to feed quantity of 29Million gallons per month is what their allotment is average use for the counties around 20Million though. They have seen spikes in recent years up to around 25Million per month in the summertime.

If I might just ask for either you or for our guests, when those spike, what's usually causing those spikes that are getting into higher volume usage?

It's typically in the summertime, drier areas. So back in 2018, there was a big drought in our area. The Missouri Department of Natural Resources, I believe it's who it was at the time, funded a lot of agricultural use, so cattle waters essentially. They were paying for those connections and I don't know that there was a lot of opportunity for you guys to turn them down. I think you pretty much had to take those on. And so when we get a lot of those, you know, if it's a dry summer, and we see a lot of water use their, their demand kind of kicks up probably more from agricultural. Yes. I don't want to speak for you all. Um, so, and I will say, as someone that worked for, and the company I worked for before I came to the city represented a lot of cities and water districts, our relationship with the county is better than most. Um, a lot of those were a little more adversarial relationships. That's probably the nicest way to put it. Um, we do have a good relationship, good working relationship with the county water. So we're, we're glad about that. Knox County, they approach basically the way Kyle explained their situation is they get water from clearance cannon as a wholesale customer. So clients can and runs a big pipe up to the edge of their district. They take it from there. They pump it where it needs to go out in their system. They have a contract with clearance can and typically those contracts with the big wholesale suppliers are this is how much water you're allotted. This is and you pay for that amount of water, whether you use it or not. There may be other language in there, but that's typically how those are set up. So they're paying for a certain amount of water. What has happened with them and Skylar, both are kind of in the same situation. They basically reached the limits of what's hydraulically available from the water district. The water district has water. They have the capacity to produce more water, but it's more about the size of the lines and the way other demands are coming off of it. So, in order to get more water from clearance cannon for Knox County, they would have to do large, upsizing, large infrastructure projects, essentially, to bring them more water, make more water available to them. So they're at their limit Skylar County. Is the same situation they get their water from the, like, uh, it's Rathman water association, something like that. Um, from like, Rathman, and then it comes all the way over there. Most of the northern tier of counties. At least up to Scotland, I'm not sure about farther on. I'll get their water from Rathman.

A question I had before we go much further is based on that. Are there existing plans for Knox and for Skylar to upgrade their infrastructure and their connections to Clarence Cannon and to RAF?

So right now, the way Kyle explained it is they're figuring out their options. That would be an expensive option. They were looking for more cost-effective options and they identified an interconnect with Adair County as a way.

And the reason I asked, and we'll get into this more a little bit later, is it becomes how much of this is a temporary issue versus a permanent long-term issue and what can we support? And we'll get into that here in a little bit. But that's my reason for asking is, is it short-term or are they looking at a long-term need to depend on a Dare County rule? water for their water needs.

Mary and I attended a meeting with the water district staff, our engineer, Benton Associates, and then Kyle represented them. It was not my impression that they were looking for a short-term fit. It was my impression they were looking for a long-term relationship to purchase this water.

I appreciate the context.

Thank you. Adam, a quick question. Looking at the report on page 5, it's saying... Sorry, give me a second. I just lost it. It says we would add about 18,629 in net revenue to our water systems. Adding Skylar would bring that to 56,000, but only if districts used full amount every day. So that's a max net revenue of 56,000. Does that mean, let's say this is a long-term solution, how would that look in terms of our existing budget? In terms of our additional maintenance costs and everything, would that drive us in the red? Would we be able to sustain fiscally?

Um, so the way it would work, so we would, we wouldn't necessarily have to make a bunch of improvements to our system. We would just because we have a wholesale. Relationship with the counties we have, I think 9 different points around the city where we sell water to them. It's all metered individually at those spots. So, we would just sell more water to the county. They would then take that water and. So, their system is what would need improvements that would be for them to work out with Knox County, how all of that was funded, but they would essentially just be purchasing more water from the city of Kirksville. They would then transport it to their, uh, to their border and then have an interconnect with either 1 of those water. Just waters or both. Yeah, not the infrastructure. It's correct. Okay. Um.

I was going to say, at some point, explain the rate structured. So that they understand sounds like a lot of money. To the system that you've put in your report.

Yeah, no, it's not a lot of money. So it's a pretty small amount of money. Yeah. Um, for what, uh, what we typically make, um, last year, I think our total profit was about 11% of our total water sales. So it was around. And I say profit because it's like an enterprise fund. So that's not real profit. It's money that we set aside for other improvements and things like that into our system. Yeah. Shoot. I looked at those numbers. I want to say it was around a million dollars, I think, is what we after we paid for the cost to produce the water and maintain our water system. That's how much went into essentially reserves paid for the projects that we're doing. Capital projects, things like that. Does that sound right, Lacey?

In the financial statements, yes. But that was only in the result of capital projects being pushed back year after year after year. Based on the models, if we do all the capital that's right now in the capital plan, we would start to go in the red in four years. But only because projects have lasted longer and then we've had more revenue.

But I think that we're really talking about your scope. The $56,000 in the scope is, well, a lot of money to me personally in the system is not particularly large sum of money.

And that would only be if those systems were using the full allotment, which isn't likely. And I think the impression I got from Kyle was that Knox County was ready to move quicker than Schuyler. Schuyler had more work that they were going to need to be doing. So Schuyler is a question mark whether that would go forward or not.

Um, what's our capacity for water in a day? I mean, millions of gallons or whatever.

Can we oh, can we produce? Yes. Um, so right now we are producing rich about. 3.4 is what we've been doing. Um, yeah, so.

That's essentially what, you know, so we have capacity at our plan and this, and if we were to add these, they are adding how much specifically.

I believe Knox was talking about 100,000 per day and Skylar would be another 200,000 per day. So it's a significant amount of water.

So it's about 16% of what we have left that we could create. You did the math. I didn't do the math, so that's good. But it would still leave about 1.5 million additional gallons of water. and capacity in our system.

Correct.

So if a big industry wanted to relocate to Kirksville, we would have water to be able to supply that.

We would, but I mean, yeah, it wouldn't, that much water coming out of our system wouldn't necessarily impact our, what we have to do long-term with our water treatment system. But, you know, when Kraft did their big expansion, they added about 500,000 gallons a day to what they were using. So it doesn't take, Too many of those before we're, uh, we're pretty tight. Yeah.

Yeah. And that's what goes back into my short term versus long term on that of, you know, we've got capacity now, which is great. Um, but what projects come down the road further and, you know, is there a need for us to. Sadly, look inward and say, you know, we have to, we're gonna have to cut back on that. Or are there opportunities to then work with Skylar County work with Knox County on and their county rule water on helping to fund infrastructure improvements? Oh, within the city, within the city, so that as a collective group, a regional group, we're, we're, we're adding capacity so that we can add industrial capacity. We're not there yet, but those are those are those long term things. I think we have to think about in our decision making is. are we eliminating too much capacity so that we can't expand not just industrial but also residential commercial things as well too it's it's complex which everyone in the room knows i'm not trying to trivialize that at all for anyone but there's some complexities to it and um and i talked a little bit about it but it adds some complexities for the treatment side and just kind of how we manage our operations as well um we've started a little more regular free chlorine conversion

where we're adding another 8 to 10, 15 miles maybe of additional services out there that would all have to be coordinated at the same time. The nice thing for these big water systems, Rathbun and Clarence Cannon, is they don't serve residential customers. So they don't have any demand coming off of their system except their point of connection with their large wholesale customers. So they can really control the flow of water to that customer. They go flush the end of that line. They've turned over all their water. They're not trying to manage an entire water system. If we were... We were going to sell more water to their county. They were going to improve their system. The water's not going in a straight line straight to them. It's going through their county system. So the paths that it takes in the way the demands shift and change throughout the system can cause water age issues and things like that. Um, you know, it's things that can be mitigated, but it is a complicating factor for both of us. Really? It's something else they would have to have to manage when you talk about the mitigation.

Would that mean staying on free chlorine longer?

It means possibly staying on free chlorine longer. It means more flushing on our side, on their side as well. It's also not necessarily just during that conversion period. It's during periods of low use in the wintertime when your water's in your lines longer anyways, and then by the time it gets out there, you're not turning over your tanks and things like that as fast. So there are situations like that where you can get into water age. Things get weird in water systems, and water sometimes kind of sloshes back and forth a little bit, depending on how the demand is working in your tank levels and those things.

When you talk about age of water, I'm assuming we're talking about the fact that it's bringing in more sediment from the pipes, and is that what we're looking at, or is it we're losing disinfectant quality?

Disinfectant, mostly disinfectant, yeah, is what you run into when you're talking about water age. Okay.

We talk a lot about regionalization and that we have some responsibility to be good partners and good neighbors to folks up here, but I also think I want to make sure that You know, as we do that, we are not having. You know, city of Kirksville residents pay for that. We're not having, um, you know, I think about the staff time you should talk about being more complicated all those different things. And so really thinking through, as we look at these agreements, making sure that we're doing them in a way that that makes sense for. Both the short term and what we're committing to long term, because if we get in a situation where. You know, we're making the decision to shut off water to a county. Like, that's a really bad place for a future council to be in.

Oh, yeah, absolutely. And we are definitely if if they went forward with this, we're expanding our footprint greatly as a regional supplier. We're kind of limited to their county and the plate and a little bit in making county right now. But that's a, that's a, um, I don't want to that's not something to enter into lightly us taking on responsibility. For citizens, basically residential water users, commercial water users taking on we're taking on responsibility then for their water at that point. It's not something that we. Couldn't do, but it's not something that we're necessarily set up for. Um, to just jump in and go for that.

And I would say to John's point on that 1 there, I think there are some costs that would come with this and some of those are in kind costs. It's it's it's staff work. It's it's, you know, time put in on that 1 there. Those things should be considered when it's not just about if we would increase the amount of water we're willing to sell. We may need to look at what that rate is to make sure that we're covering covering our costs fully on that.

Yeah, absolutely. And part of what we're doing with the facility planning process that we're in the middle of now is taking a look at rates and even rate structures. And we have a lot of systems are getting away from either going to a flat rate or actually even an increasing rate as you use more water. We're set up a little more way back when. That's kind of how they set those rates up where it was a cheaper cost as you used more water. That's not necessarily the best way for a water system to operate. So that's something that we'll be definitely reviewing and taking a look at and seeing if there's a structure that makes more sense.

Original agreement you said was 72? 72. Is that when the plant opened?

It might be right around then.

Okay. I was just curious if there was a historical relationship. Don't know if there's a correlation there.

That was when broader districts kind of started coming to be in the area in North Missouri.

Brent, you've been on the board forever. You remember that? I know I fired him right where I was aiming.

Adam, something that'd be interesting just to see just kind of along lines of capacity is, I mean, we can say that, you know, we can produce X amount on any given day, but it'd be good to see kind of what can we produce during extreme conditions where we have a drought or we have excess capacity where it's not just a normalized pattern, but

what would happen if we layered that on top of those conditions and projected growth like you know the cancer centers coming in those types of things it'd be good to see what that would look like what kind of buffer do we have there when those extremes happen yeah and we'll be we are looking at uh like it's called a safe yield study so it's not necessarily looking at treatment process it's looking at what our lakes can support uh the last one was done in 2003 we're going to be doing an update to that as part of the facility project uh that'll be part of what Benton is looking at with that as well, updating that safety and see where we're at. Perfect. I don't anticipate a lot of changes to it, but they're, you know, the likes of the likes change the likes age over 30 years. So.

I don't want to cut you off from discussion, but from what I'm hearing is. It sounds like we're amenable to the idea. Um, we just want to make sure that we're careful on it. Um, is that in keeping with her here on that as well? Yeah. Yes.

So, okay. Clarify that. Okay. Because, um, at this point, it's not a dire situation. They have other options are used as your direction that we move forward and continue. Discussion to the point of agreement with. Because that's going to require us to also review rates. Yes. Okay. I just want to make sure that I wasn't quite sure that's what I was hearing.

Yeah. I mean, I think we want to look at what the structure of this would be and how that might change and thinking about short-term, long-term and the rates and all that stuff.

And bring it back before any trigger is pulled. Yes. Okay. All right. Okay. Thank you. Adam, did you have anything else?

I don't think so. Did you guys have anything?

Fred, Tim, did you have any? I don't think so.

I think we're all on the same page, but I'm hearing.

Okay. All right. Thank you very much. Thank you. Okay. We're going to move back to the top of the agenda and have Lacey King, our finance director, come forward and talk about the 2026 levy. So, every year at this time, the process we follow is Lacey works through the numbers that she gets from the county and the state and comes forward with a proposed tax levy. Uh, within the parameters of our requirements and restrictions by law and then. After you have this discussion, there will be a public hearing at your next council meeting. And then at that meeting, you will also be asked to consider. Adopting or approving the levy. So, Lacey.

Good evening. Good evening, Lacey. As we work through the tax levy, the first step that we take, and I'll be a little, I'll be brief, but a little more in depth because I realize Council Member Hanley, this is your first tax levy with us. But our first step that we always do is we look back a year because what we're trying to determine is what is our ceiling, meaning what is the amount of revenue that a city can garner from its tax tax levy and still be within the statutes and the Hancock amendment. And basically when you look at 25, some years it recalculates what your tax levy should have been. And I can tell you when we redid it this year, it did change our tax levy. It's saying that even though last year's tax levy was set based on our assessed values, it should have been just a tiny bit higher than Because in the end, when we had our tax book values instead of just the values that we received when we were trying to determine the tax levy, they ended up being a little bit less. So with step one, we look at prior years. And as we do step two, we take what this year's assessed values are, and those were determined by the assessor with the forms that everybody turns in and they're due March 1st. And this year, we also had an exemption that came into play. 2026 is our first year with this. So the assessments that were provided to the city will be base year for those assessments, meaning that the tax levy that we calculate this year in 2026, we don't have to worry about the assessed values being different than what's really being taxed to people. So based on this information, your tax ceiling allows you to either take what the true increase is the consumer price index of the state of Missouri which is 2.7 or a flat five percent from 25 to 26 the city's assessed value actually decreased so based on that we would have a adjustment of our valuation of a negative number which calculated to negative 0.8497 percent the calculation they don't let you take a negative so you are limited to zero so basically when we were calculating this tax levy it said that truly the city cannot increase its ceiling anymore and based on that information it calculated what the levy would be with no increase and And because the assessed value decreased close to a million dollars, the calculation basically means that our tax levy increased. And truly with the city, that's how it was meant to be. i went to a meeting last year and they were saying at this meeting that the calculation didn't work and i was super confused because in 12 years of doing this it has always worked how the guidelines said they would for the city of kirksville so based on that information for 2026 our tax levy will increase 0.0066 so it's going from 0.6692 per hundred dollars of valuation to 0.6758 and that's what we'll present next week and those were the numbers that matched what the county gave to us i got a little nervous because on august 7th i got a notice from the county clerk's office that the state had changed their assessed value well we posted our notice on august 5th and when i got the information the overall change was around six thousand dollars so in the scheme of things it made no difference to our tax levy so that at least was good and that's why we always put the disclaimer on there these numbers are subject to change by any change in assessed value by the state so that's what we'll be presenting next week

Lacey, talk a little bit about everybody you had to run the number past in order for us to move forward on it. Like you had to share it with the state, for example.

Correct. We share everything with the state auditor's office, but the state auditor does not work directly with the city. It works with the county clerk. So basically the city has to work with the county clerk's office in order to get the information they need. And the county clerk's office has to work with the assessor's office in order to figure out what that assessed evaluation is. And then the assessor has to work with the collector so she can calculate the tax owed based on the assessed value. Next year, you know, we've had a couple meetings on how we're going to do the tax calculation because if they give us a true assessed value, but there is a freeze on it, it's truly not going to reflect the assessed value and technically it could make our tax levy lower than what it needs to be to make sure that we have no revenue increase. That is my concern with how we're going to move forward with this Senate Bill 190.

And that's what you're talking about. Yes. So Senate Bill 190 was legislation passed that allowed individuals who owned homes who were age 65 or older to... Apply and have their evaluation frozen. And so there's a big question about how that's all going to. Work, and I think maybe Mary, you were trying to, I think you sort of brought it up in our last meeting, but really wasn't much discussion about it.

Yeah, but it's not just. Us will be impacted by the other taxing entities in the county and across the state will be as well.

That is correct. And I'm hoping that the county will be able to provide the amount of the freeze. You know, if they give us our tax assessments and basically they say of this assessment, X amount of dollar is frozen, we will know to be able to back that off when calculating the levy. But right now, trying to find the path forward, not everybody is on the same calculation page. So something's going to have to be adjusted.

So Lacey's talked a lot about some different numbers and the process. Are there any questions for her? Okay. Okay. Thank you.

Appreciate the presentation. We look forward to coming to council and having a hearing. So thank you.

So, we started a couple of years ago, bringing some capital items forward to the city council, just to kind of bring those to your attention as we approach the budget year. And so we've, we're going to be talking about those Bill, he's here to talk about vehicles and equipment and then. Adam's going to be talking about streets, and I know there was another one.

He's going to talk about public buildings.

Thank you. Sorry about that, Reed. You're behind the podium there. But I do want to just give you this caveat. These are all being presented. It's all going to be how it comes out in the wash in terms of what we can and cannot afford. So with that, Bill, I'm going to turn it over to you, I think, to come first. Or did I have public buildings first? Go ahead, Bill.

Seems like I do this every year. We do. Yeah, I do. And I've got, I'm sure you guys have the packet. It's got the same stuff I have, but I'll just start moving along here. With police, I've got replacing two Durangos for next year.

Could you do me one big favor? Sure. Since Councilmember Hanley is new, explain how you rate the vehicles. I know there's information in here, but if you could do that.

I sure can. I use the APWA rating scale to rate the vehicles.

It's the American Public Works Association.

Yes. And it goes by things as age, mileage, type of service, reliability, how much it's in the shop, maintenance repair costs. and then the overall condition of the unit and i'm more of a keep it kind of guy than i am get rid of it but so i usually take the worst of the worst when i do this and so on this chart here it's got that apwa rating and if you go down on the back page um on the apwa rating there should be a printout there of of the rating scale So as you can see, everything on here is rated, you know, pretty high as far as that it needs to be replaced. Such as like with the police cars, the two units I've got down is 105 and 110. 105s at an APWA score of 21. But that's at this point right now. Next year, by the time we get rid of it, it'll have another 30,000 miles on it. And it's one point for every 10,000 miles. So you can see at that time, it'll be well within the range to be replaced. And one of them's got more miles on it than the other one. It's probably about when it was put into service. And so I've got those two cars down. We usually do them every three years, replace the cars every three years. We've tried keeping them four years. and five years. The fourth year is iffy. They do incur more maintenance. The interior starts to wear out pretty bad in them. The fifth year, that doesn't work. Usually the interior falls clear apart because you just think how many times the guys are in and out of the cars. And they do serve a lot of idle time too. They're idling and so the miles kind of lie. The engine's got a lot more idle time on than what the miles are. So usually three years is the best way to make sure they have a good dependable car.

I think that's the thing to keep in mind, not just for this, but we get into some of these other things. The downtime matters. The downtime means it's an officer without a car. The downtime means it's a utility maintenance worker who can't do what they need to do.

And what we also do. is we move these, these two cars will be moved into the spare positions. We keep two spares, so we'll get rid of two older cars that are in a lot worse shape and we'll move these two cars into spares and they'll stay there for a year or two as spares.

Do you want to explain scenarios? You don't have to do a lot of detail of when they're using the spares.

Say there's an accident and something has to go to the body shop for a week or two, or say they've got a full staff for the day and they need another car, they will occasionally use them for that. Sometimes we have the car in the shop for two or three days, like we had one in a while back that needed brake work, and one of the brake calipers started leaking brake fluid, and we had to order that, and it took three days to get the part. So they'll use one of those spare cars at that time.

Bill, you did a good job. My first question, and you already answered it within five minutes, was on Unit 105 and the score. But that explained that it's going to have 30,000 miles by the end of the year.

Right.

Is there still a pretty long turn time for us to receive from the manufacturer?

We can get the cars in about three or four months after ordering them. But then they have to go to be upfitted with the lighting and everything. And that usually takes another three or four months sometimes.

So that's why it's good having that spare time.

right exactly it's and hopefully maybe things will be a little quicker now but it's taken a long time to recover from this covid deal on these cars and this is why everything's kind of out of order like last year we didn't do any cars because we got so many new ones all at once we were able to you know kick that the can down the road so to speak and we did a van that they needed instead for for 26. that it just seems like the the upfitting times i think what happened was every city and because this place is in kansas city i think every city in missouri and around had to have cars upfitted and they just inundated this place with cars. And I think now things are starting to kind of smooth out a bit. So hopefully we can get the cars back quicker this time. The other thing that I was asked to put on here, there's a possibility of a new lieutenant position being added. If that happens, right now they have a secondary unit for a pickup. It's number 228. And a secondary unit is something that like when it comes into the shop, if we're busy with other things that go to the back of the line, or if something major were to happen to it and cost a lot of money to fix, we just scrap it. Well, they're wanting to get rid of that truck and get a new truck for the lieutenant position. And it would have some lighting on it is all nothing real fancy. It'd just be an F-150 crew cab with some emergency lighting on it. And that's what that's written in there. So I guess it would depend on how the...

So the council has tentatively given the go ahead to add a new tenant. But again, it's all how it shakes out. Bill did a really good job of explaining the secondary units. I also wanted to add to that. We started doing secondary units, especially for those departments that don't have any money, the airport, parks and recreation. And so if utility maintenance, their vehicle was to a point where maybe it needed to be replaced. we would transfer that to one of those departments because their ability to fund those first dollar brand new vehicles is not always possible.

Right. Okay, Bill. So then moving on to fire, you see a Ford Explorer add to fleet. They don't have anything right now and they're asking for another unit. So I put it in here. I

And I did ask John to be here tonight, so he could. Explain to the council why he needed that. Okay. Well, Scott had already you already talked to the council. I think about. Your vehicle didn't you? Yeah. Yeah.

Good evening. So, you know, several years ago, we reorganized the fire department, reduced the number of chief officers by one. But what we did do is we brought them in instead of three of them working shift. So none of them being there at the same time, they came 40 hours a week. So we increased the administrative capacity of what we do. It's been a massive improvement as far as the administration and the leadership of the fire department. But we run out of vehicles frequently. You know, we have three what we'll call staff vehicles now. And for most days, there's four of us there as emergency manager. And so I'm sometimes chasing all over the countryside at meetings and trainings and what have you. And, you know, when we have an apparatus down like we do now for extended period of time, one of those staff vehicles has to come in. We utilize it as an auxiliary response vehicle for excess equipment that we can't hold on any of our fire apparatus. So then that takes one out of the mix. uh you know so now we're down to two uh two staff rigs basically one is whoever the duty chief is it's on call has that so now three of us basically we got one vehicle to fight over to go accomplish the things we're going to do every day so this would make sure that you know we have adequate staff vehicles available does enhance our response as well they're all response outfitted uh so if we're out doing whatever we're doing and there's a call comes in we're closer we obviously take that and you know don't wait for the the duty chief or that might be further away uh to do that and the one goal was to get whatever we got ford explorer but whatever the police department's buying at the time just get another one of those just to simplify maintenance and purchasing and all that obviously we would want a different color other than that you know very compared you know the features a little bit different but essentially outfitted very similar to a patrol car um allows us to do some towing of our light the light equipment that we have and have all-wheel drive for response in bad weather

Bill, we combine white and red and not black and blue.

What do you think about that? Scott?

Does anybody have any questions for John? No. Okay. Thank you, John.

All right, and then so that possibly may be added. Um, and then, uh. The only other thing I have for fire is they have a trailer that they use to, uh. pull their little gator with when they have fires and different brush fires. It's starting to get pretty rough. It's got one of those, expanded metal floors and it's sagging and cracking. And so I figured it was probably the easiest to just to replace it with another unit. And also this newer unit will have a tailgate that's spring loaded. So you don't have to manually, you know, kind of have an assist on letting, setting it down and lifting it back up, make it easier on your back. So the street department, I've got one plow truck. that it's starting to get pretty rusty that's the worst thing about the plow units if it wasn't for the fact they were in salt so much you know you could stretch them a lot more years but with that salt it just it just eats them up and so i've got a replacement for that truck down it's a lighter truck it's uh It'll have an electric plow and electric spreader on it, not the full hydraulic system like some of the others that we have. It's mostly just used for cul-de-sacs and tight streets and some light plowing duties, but it'll still be equipped with the spreader and everything. so i've got it down and then we've got a brush hog it's a big batwing brush hog and it's starting to get in pretty bad shape we've been having a lot of trouble with it drive shafts and gearboxes and what have you so it's just time to replace it um The crack sealer, I don't know if you've seen any of the guys out using the one we have now, but it's a big unit that you throw these blocks of sealant in and it heats them. And then it's got a wand and a hose and they use it to fill all the cracks with in the streets. And we bought that new, but it's starting to... nickel and dimus to death and sometimes you don't know if it's going to work or not so i've got it down for replacement for next year inspections i've got it's time to start uh replacing their trucks this is a 2008 ranger And it's starting to get pretty rusty. And so I propose we replace it for next year. And then the following year, there's a few others that we probably need to be replacing too. And then I've actually got something down for central garage. I don't do that very often.

I was surprised to see it on your list.

That is an old diesel truck.

Okay.

And it's starting to leak oil. It marks its territory everywhere it goes. And sometimes it smokes real bad. That's one of those trucks you've got to pull the cab off to do any engine work on. It's starting to get kind of rusty underneath and front suspension's getting a lot of wear in it too and it gets that death wobble sometimes when you go down the highway and you hit a bump and it starts you know so i think it's time to get a new one i think it's been stretched about as far as we can do it what do you use it for in central garage We use it, we haul our fuel tank in the back and we go around and we fuel all the equipment around town that they're using. We fuel it and that way we can keep track of the fuel more accurately. It's just one group doing it that way. and we also sometimes like if i've got to take a skid steer to quincy to get it worked on or something i'll pull it with that truck it's went to kansas city and gotten equipment before different things like that running parts that kind of thing is what the trucks use for we usually just use a lot it's a light three quarter tons what it is it's not one of the real

heavy ones with the full float rear end and the real heavy springs it's just a lighter duty three-quarter ton truck gotcha bill i'm just connecting the dots uh the crack sealer is that adam is that related to what you were talking about a few meetings ago about sealing using asphalt to seal the cracks on their own is that the same thing or no it's a similar material so this is one that we use ourselves what i was talking about before was what's going on downtown here where it's kind of using the same material but it's pushing it into the paper okay

I see.

Okay, that makes sense. Thank you.

Reduce the depreciation on the material. Sure. Okay, thank you.

I have something down here next with the airport. I've put down to replace a jet refueler truck. And I know there's a lot of funding issues with that, and it may not be possible. But I've put it on there because both of those trucks, the jet fuel truck and the avgas truck, are getting pretty old. and it's starting to get a little difficult sometimes to get parts for it um they've got a lot of interlock systems you know for safety with faa and things and sometimes those the brake systems give trouble and they're kind of hard to get parts for it may be one of those things that may be that we may just want to has some discussion about it, but it just seems like we should at least maybe come up with some sort of a plan in the future and how to best replace those units. The price I have down here is for a 1500 gallon new truck. But I think since they sell so much jet out there, jet fuel, that might be a little small for them. They may want a 2500. And if that's the case, I looked at some used 2500-gallon trucks, and that's about the price you're going to give for one of those is in the 170s to 180s, 190s. A new one in a 2,500-gallon truck, you're probably at $250,000. So I just wanted to put something down there because those trucks are getting pretty old. And at some point, if you get a bunch of downtime on it, then they can't fill planes.

Bill, correct me, but it seems to me like we didn't buy... That they both weren't brand new when we bought them. They were used, both of them. Yes, ma'am. And I think that's just important for the council to know is that sometimes we might find a used vehicle that still fills the need.

That's what our fire truck is a used fire truck. We purchased it out there as well.

And the only thing we had to be careful with on a used trucks, a lot of those are diesel. And the diesels the newer diesels they have to do what they call a regen every so often they build heat in the exhaust to burn the particulate out well i guess in order to regen one of these trucks remember there is a bomb on the back you've got a 2500 gallon of you know of fuel i guess there has to be a separate area somewhere at the airport where this truck can be parked when it goes into region so you would have to make or if you did buy a newer truck that was diesel you would have to make some sort of an area for that and i don't know what the faa requires i just know it's got to have a special area to do that gotcha um water treatment Both of their trucks are getting pretty rusty. I've got 227 and 281. They're both getting pretty rusty. One of them, they use it to do a little plowing with. There's a small plow on the front. So if we got a new one, we'd put another plow on it. And it'd probably be the one we also, one of them has a flatbed on it. Sometimes when they have to move those big tubs, of treatment things around they'll set it on the back with the forklift so it's be a lot handier than a pickup so one of them would be a flatbed truck the other one would be just a regular pickup they get a lot of use up and down the roads going to the lakes checking pump stations and stuff so in their mud a bunch and what have you so they're getting like i said pretty rusty um this number 13 pump. That's a pump to pump out the clarifiers at the water plant. I don't know the exact depth, but they're around 20 feet deep. And we've been having a little trouble the last few years coming up with pumps that work correctly, because pumps push better than they draw. And so what we finally went with at the wastewater plant is a submersible pump powered by a hydraulic unit, small diesel engine. What this would be, it would be a submersible pump. This is just for the pump and the hose because they can share the power unit, the hydraulic pump, between both places. That'll save some money and get them what they need to keep from burning seals. That's what we've been doing. The pumps we've been using, we've been burning the seals up in the pumps because I guess they cavitate trying to draw that far. They used to use a different kind of seal and they didn't have that trouble, but they got modernized and now we have issues.

So now I'm down to water distribution.

And the big ticket items, that dump truck, we were going to get it last year and it got pushed off. And so I put it back in here for this year. That truck is an old international. It's got that international diesel engine. It's the last international we have. I think you guys remember we used to have a lot of trouble with those internationals.

Time to get rid of the last.

This one was lower miles at the time, so I chose to kind of hang on to it and roll the dice. And so far it's holding together, but I'd really like to get it out of there if I can. So that's what that truck is. The other truck... is a small dump truck it's a f-350 dual wheel dual rear wheel truck and it's got a little electric tilt bed on it i think they use it in a lot of tight spots it's easier to get in than a big dump truck so we'll use it in those spots and they'll load it up and so i'm just proposing we replace it the bed's starting to get kind of rusty on it um What I was wanting to do is move it over to Parks to replace one of their trucks that's in worse shape. Kind of like Mary said, sometimes we'll move one around so it would become a secondary unit and it'd be better than what Parks has right now. One thing that we'll do different when we order if we order this new dump truck for water distribution is we'll get a stainless steel bed. And then the bed will almost outlast the truck then. So we'd be able to stretch it longer probably. And then I've got 299 on there. It's an F250 super cab. And all these super cabs, if you notice, were 2011 trucks, and they're starting to get really rusty. So that's why I've got it down for replacement. And if unless you've got any questions, I'll be glad to answer any if you've got any.

Thank you for your, you know, you can just look at the grid and you can try to quantify the condition of a vehicle based off the WPA score. You can say, Oh, half of these seem fine. But there's a lot of knowledge, a lot of time, probably that goes that you can't really quantify that explains why we need to do certain things.

There is. And rust is one of the big things. They just get so rusty. And then you've got to make sure they're dependable because, you know, you've got to remember you've got a crew going out with the truck or whatever or the piece of equipment. And if they get on site and they try to do their job and then the thing quits, well, you've got two or three guys that can't do their job now because that item's broken and we've got to work on it. so i've kind of got to weigh that too do i think it'll hold up and that's like that crack sealer it's starting to worry me because we've had to do stuff to it before it's broke on them and i just i just would hate for that to you know happen where it's broke down and the guys can't use it when they need it i appreciate your research into it any questions

On my sheet, when I printed it off, $299 was missing.

It's on the secondary sheet in the grid.

Yeah, the cost, I've got $39,500 down for it.

Bill, thank you very much. Appreciate it always.

Okay, the next one is public buildings, Reed. Thank you.

Good evening. Good evening.

For next year, we're bringing you, I believe there's five on this list that we're asking for approval for. We have some parking lot improvements out to public works. That's kind of self-explanatory. Roof replacement here at City Hall. I did a little research on this. in the past when we first put this on the schedule for this year, but I also did some more today. The roof that we have on here now is not 20 years old yet. I think it was 17 years is basically where we're at on it. With it being such a steep-fetched roof and being so high up in there, if you walk around and look, you can see some of the shingles have started to curl. It's like a 20-year-old roof. Yes, it is, and then some. We've had the... Fire departments helped us out with a ladder truck a couple times, so we put back down shingles. Then we've also hired a local contractor to replace some of the shingles. With cold weather and the higher winds, they start to flake off. What I'm proposing to put on City Hall is something like what the County Courthouse has. It's a wood shake looking roof. Looking at different products on that it's expected to have twice the lifespan of an asphalt shingled roof And it's all honestly has a lifetime warranty as well you know that all depends on what product you look at but the the Another good benefit of the metal roof is that most asphalt shingles are, I believe, around 120, 130 mile wind guarantee or warranty. The metal roof is over 200 mile an hour. So I think the benefits in the long term will well outweigh putting on another asphalt architect shingle type roof.

So Reed, I don't know this. I mean, I know when we did the last roofing project, Um, we didn't have it as a historic structure, so certificate appropriateness is that what's not requiring a permit?

We should be fine on that. Does that not. Change of the parents. Yes.

Okay. All right.

So, okay, we would, we would take that as well. Um, there was another.

Oh, so for the council, because it's a historic. Yes, you can't make exterior changes. That are different than what is there today.

So I'll take it before the personal preservation commission and getting a certificate of appropriateness to allow it to do.

Is there a, is there a warranty on the existing shingles since you said it was 14 years?

I'll depend. Well, the, the warranty. Is like a 20 year warranty, but it's pro rated. And been my experience in the construction field, if the shingle manufacturer was to come here and look at these shingles and find one nail that was just marginally too high or marginally too low, No, we're not warranting it. So maybe John can speak to the same on that as well. Let's see. The other project is on the fire department. Outside of that system is the EFIS system. In recent years, we've had a few leaks that we believe coming in behind that EFAS system. We have some, you can't really notice it until you get up close, and a lot of it's on second story. The windowsills are basically sunburned. We've tried to patch those. We need to get that fixed. And then once all the EFAS is repaired, then they'll put a new paint that's intended for the EFAS system to let it breathe correctly. We also have floor coverings for citywide. We have multiple buildings that have BCT tile that need to be replaced. We have carpet that needs to be replaced. That's been a standard budget line for a couple years now. And then we also have an HVAC replacement line. For next year, we did not have a replacement scheduled. Just because we don't have them scheduled doesn't mean things don't happen. And City Hall was a prime example last year. City Hall is some of our newer units. And whenever it went down, replacement was not available in a timely manner. So the quickest replacement was replacement. And some of our units are right at 20 years old. I'd be happy to answer any questions you might have.

So I do want to mention that you didn't see the city hall in there. That is a bigger discussion. You know, I mean, the council already given us direction. We've not had much response from our architects on that. You're talking about the city hall. I'm talking about the ADA accessibility. So that, expect to see that again. Same with the fire department storage building. We'll most likely, correct John, we'll most likely um be put back into the budget uh we're just trying to figure out again um gotta circle back to arc images and find out what's going on with them so any questions for reed all right if not then thank you very much reed um adam do you want to come forward then and talk about the street plan

All right, good evening again. So I wanted to talk a little bit about street planning, kind of where we're at for this year and what we're looking for for next year and years beyond. Several projects that we had hoped to get accomplished this year are definitely gonna be completed in 27, factory addition being one of them, intending to come back to council next week with a tentative award pending CDBG approval. So, we'll get that, but at this late stage in the game, we put a completion date, I believe, of April 1st on that project. So we'll be seeing it completed in the spring their portion of it. And then we'll pave it. Potentially after that, we'll probably be doing some paving as it goes on. Mill street was another 1. we're currently still waiting on utility relocates for that. By city code, we have to give them the 6 months. We've got a few telephone poles. I think the rest of this stuff was all clear, but we do have some telephone poles that have got to be relocated. Eugene street as well telephone poles waiting on for that 1 that may be a little bit longer. I'm not looking probably more than likely. We won't bid Eugene street until 1st of the year with the work that will be done in 27. Um, so basically what we're finding is we need more time on the design and the planning side of these projects before we get to construction, trying to get these projects. In the budget proved in the budget, do the engineering, get them out to bed and constructed in the same year. Just isn't going to work. Um, we've got. This year, last year, we had a few that carried over as well. So getting a backlog of these projects is kind of what we want to work on for now. We've got a good engineering budget in the street department this year. We're going to be we use some of that for Eugene Street. We're going to meeting with another engineering firm, one of our on-call engineers later this week. To look at, um, kind of the, the 2nd area that I that I put in there in the map north of Gardner street, kind of behind cases off of osteopathy in that area. So we'll be looking at basically working with them to get a design for all of those streets. Um, we're, we've got factory edition coming up. We also have an agreement with cleaner that was started back in 2019. to do the kind of, I don't know what they call it at the time, kind of the north area of town. So that's what's in that map on the first page there. So I'm working with them. I just had some emails with them last week to try to get those designs finished up. They're close, but not quite done. We want to get those done by the end of the year. Have that work ready to bid and then kind of see where we come in budget wise. I'm anticipating we would be able to do that work as well as the other streets that we had budgeted and stand alone projects. I don't think we would get to Gardner street. So my, my thought is we get Gardner street design this year. We work, say Gardner, north of Gardner Street. Not your street either, not John Gardner Street. We get that design next year, and then we've got time to get the utility relocates done. When I say utility relocates a lot of times it's outside utilities, but it can also be our own utilities. We want to reevaluate those make sure that our water mains are in good shape. If there's any other work. I know this area we've already done all the water main replacement. So we know those are, uh, those have already been done up there. Um, something that we've been finding as we're doing more of these concrete street, full depth reconstructions. We've got a lot of utilities that are a problem. So we had gas lines that we knew were there on South Halliburton street. Gas lines should be buried through 4 feet in the ground and that's not what we're finding. We're finding gas lines either directly under the concrete and some places. We've been pulling up concrete so that we can start digging and expose the gas mains and they come up with the concrete. So the concrete was like, 4 directly over it. And we're tearing stuff up. That concrete was poured when again? I'm guessing that was probably, it was there at least in the late 40s. Liberty has been great to work with for the gas company. They are very responsive. They know they have these issues out there. They bought the system from somebody else and installed it. It's not like they were the ones that did this installation. They've been there forever.

That's why I brought up the year. These are problems decades. Correct. Yeah, companies to go. Yep.

And we're dealing with them now, um, communication lines that were put in before we had a permitting process or inspections that are also right underneath of the roadway. Um, so, you know, they may go out and locate them. And then as we start removing them where we get delays, uh, based on that. Um, we're also finding out, like, with Halliburton street was another 1, so it was concrete put down over looks like black dirt. Almost. It looks like they didn't even strip the top soil off of it. So there's been. So, surprisingly, it's held up fairly well, but that's not how we build roads nowadays. Um, so we've had to remove a lot more soil, which means we're putting in more rock than was anticipated when we're going back in for the reconstruction of it.

Um, the story on South Halliburton right now.

We are waiting on some asphalt material so that we can get that finished up. We were kind of holding off. The contractor still had to do some finish grading as well, go back in and clean up some stuff, but that's what the holdup is at the moment. Um, so getting these allowing the time for the utility relocations and getting a backlog of projects. So that. As soon as the budgets approved, we're bidding these projects. In January and opening bids, and we're ready to move forward. We've got the contractors in ready to go. Trying to design stuff, get things out to bid and may, and then expecting work to get done before the end of the year is just not really sustainable. So. Getting these backlog of projects, like I said, is is really what we want to kind of focus on over the next few years. Um, getting outside help to get these backlog of projects is becoming critical as well with the staff that we've got and the people that we can dedicate. And we're basically putting 1 person on street design, whereas these firms that we're talking to have got. 10 15 more whatever they need the resources they need to put on there to get it done um us trying to to match that output is not really working for us either so um they can come in with drones and fly with lidar and half a day and have all of their field surveying done right then and move on with design so We'll be coming back for the 27 budget also asking for about the same dollar amount in funds for outside engineering assistance and try to get these, uh, get these projects that are sitting on a shelf. The other thing is, they don't really expire. So, once we get the drainage figured out, and we've got the street plans, if they sit on the shelf for a year, it's really, you know. It's nice to have them there. They're ready to go ready. They're not going to wear out. The plans aren't going to go bad. They're not going to go stay along. It's not going to move. It's not going to move. We're not going to shift things around all that. Everything should still be pretty apt. We should be able to just pull them off the shelf and go. It's pretty standard for state agencies, things like that to have those plans on the shelf. The other thing is. As we start looking forward to some bigger projects, I'll come back here in about 3 years. If any of y'all are still here and start talking about Jefferson street design. Um, I'd like to, uh, to get to that point where we. It's not going to be cheap, but get the design done and then start maybe chasing some federal funds for construction. Maryville was successful with a project that. Project like that at 1 point, but they're not even going to look at you unless you've got the, uh, the engineering side of it is completed. Your property acquisition is completed things like that. So. Future project, but that's something that that's kind of turning around in the back of my head here that we want to talk about.

You say turn it around and turn it in your head on that one. More than just digging it out and starting all over again, but a whole new concept.

I mean, if we're doing Jefferson Street, I would imagine that's going to be a much larger conversation with the aesthetics and all. I can talk about the engineering and the roadway construction when we start talking about what we want it to look like. That's the

a project like Jefferson is a real opportunity to change the look of the town.

Yeah, and that's why it's three years out, because I don't really want to deal with that for right now. I won't be on the council then either, but I'm so excited about the idea.

What is the issue with Jefferson now?

I mean, it's old concrete. We have no ADA accessibility for any other side. ADA is not good. Functionality is okay. It's pretty wide. At one point, there was a center turn lane, I think, on Jefferson.

Am I misremembering?

So it's not super functional for what we need for a roadway. It'd really be nice to buy a piece of property and get that little jog by the post office taken out of there as well. But those are future things that I've been thinking about a little bit.

Any questions for Adam?

No. Okay.

All right. So the last item we have is I've put together a board and commission guide. Yes. I do want to share that whenever you're appointing new board and commission members, twice a year I meet with them and I go over their role and responsibility and I talk about, as far as their responsibility, about being engaged and being active and being prepared when they come to meetings. What I really wanted to focus on here this evening and just make sure that the council is on board with this is that our staff liaisons need to do a better job of making sure all boards and commissions make sure our commission members are asked, engaged, given information that where there be many times we're talking at them and we're not asking for input. And it just seems like we're wasting some volunteer time and some volunteer input, and so what I really like to do is focus on the staff liaisons and just make sure you know, for example, Adam with your streets, you know just. In your report you've got. the TAP programs, TAP projects. It says Green Street in Florence. Well, that might not have been what ATC Board and Commission maybe wanted to do. Maybe they wanted to do First Street. So just want to have staff do more planning when it comes to working with their boards and commissions and making it more worthwhile for those board and commission members. Because I know personally when I attend a meeting and all I'm asked to do is review and approve the minutes, and that's my only function, it just seems like a waste of an opportunity.

the other thing i would say for that is we build a bench when we bring in the advisory capacity like you're talking about so by that i mean folks who might want to move into new roles and serve on the council itself so i appreciate that being made a priority

Well, I just wanted to make sure that the Council was not if there weren't any objections, because again, some of the boards and commissions operate just fine, but I think some need a little bit of tweaking.

The guide itself is really good. I read through the whole thing and I kept going, oh, she should really talk. Oh, there it is. I thought the whole document was a nice training tool. Well, thank you.

Any other questions, comments?

I don't think so.

Okay, on the newsletter, then legislative meeting, I just want to throw this out after our meeting down with our educational partners is whether instead of meeting with.

So yeah, I'm going for that.

Yes, in the past, whenever we've done legislative meetings, john, we've always invited our legislators, they're all moving on to other things. And so it's like, what do we do with this session, but maybe The city considers just a meeting with community partners on what our legislative priorities are and how we can work together. I don't know if you have any thoughts on that. We've tried so many different things.

I don't think it moves. No offense to our current legislators, but I don't think meeting with them and says they're outgoing is really going to do much as far as advocating and moving our positions forward. I like the idea of. Maybe identifying some shared priorities in the Community and folks helping us to decide that one so that sometime after November, we can sit down with these folks and come as a unified community on that. We just had some discussions on education and and where we need their support on that in order to sustain. I don't know about everybody else, but meeting with our current crew.

Maybe we just think about timing for these in general. Because I think the education one, like this time of year, is honestly not a good thing for them. Maybe we look at the legislative one. If we think about when we set it up annually, if we didn't set it up at a time period where people are about to be outgoing, we set it up at a time period where there's always going to be people who have been newly elected or have at least a period of time. And so maybe we think about schedule. It solves all of that. Yep.

Yeah.

Okay. Because we've done the October because that's when legislation starts getting filed. And that was really the only reason for doing that. But maybe something in January or February.

Yeah, I'm on board with that too.

Okay.

So we want to wait until that time.

Education needs to be shifted, too, if you didn't hear that.

I did hear that. OK, good. At that interagency partner meetings, yes. Yes, I heard that. And I don't remember when the health care won. Amanda, do you remember that?

I do not.

I mean, we had good attendance, but I understand what you're saying.

Yeah. It's OK. And then I was like, I'll . Yeah.

Okay, all right. Let's see. Did I have anything else to mention? Um, I think that's, I think that's it.

I did have 1 quick question on the on the tax revenue grid, the local. The local. use tax, year to date, year over year, it's about 12% down from what it was last year. So it's like, if I were to guess, it's, I forgot what it would be like $100,000 short, if you were to project it forward. And I know that tax buckets more flexible, I believe in its usage, but are we seeing any issues or challenges with that, in terms of

showing about 50 this month forever i mean in june um over last year so i will tell you at this time no okay um because the thing is we never if you look at it over time the trend it's every every month over the last few years it's diff it just fluctuates so much uh but at this point no okay uh because again sales tax to me is down as is use tax okay um at this time so we're just gonna have to keep an eye on it nothing impacting what we're doing right now in terms of projects no okay no no but it will impact um where we start next year yeah thank you okay anything else if not um that's all i have all right mary thank you very much to everybody who's still with us thank you very much we'll meet next week for a council meeting i hope everybody has a good night thank you you too thank you