City Council - Regular Meeting

Alright. It is 8PM. On Thursday, May 21, I'll call the Westlake City Council meeting to order. Clerk will plea clerk will please call the roll.

Mayor Clough? Here. President of council, Greenspan? Here. Van Dyke? Here. Nanari? Del Rego? Laveck? Here. Havalca? Here. Gatze?

Here. We have a quorum. Council member Nanari has asked for his absence to be excused. I'll entertain a motion to excuse. Council member Nenari. So moved. It's been a motion. Is there a second? Second. And seconded. Discussion? Hearing none, clerk holder on the motion to excuse. Greenspan?

Yes. Van Dyke? Yes. Leveque? Yes. Pavelka? Yes. Getsi?

Yes. The motion carries. Council member Donari's absence is excused. Councilmember Del Reigno has asked for his absence to be excused. I'll entertain a motion to excuse councilmember Del Reigno.

So moved.

And the motions are second. Second. And second in discussion. Hearing none clerical role in the motion to excuse Greenspan

yes Van Dyke yes Leveque yes Pavelka yes Sketze

yes motion carries councilmember Dobregno is excused like to ask everyone the audience to please rise as the mayor leads us in the pledge

Thank

you, Mary. You you have a chorus there behind us this evening. Before members of council or the 05/07/2026 regular session meeting minutes, I'll entertain a motion to approve.

So moved.

Been a motion. Is there a second? Second. Motion's made and seconded. Discussion on the motion? Hearing none, clerk will call the roll on the motion to approve the minutes. Greenspan?

Yes. Van Dyke? Yes. Leveque? Yes. Pavelka? Yes. Getsay?

Yes. That motion carries. Selected correspondence.

Communication from mayor Kluff dated May May nineteenth requesting authorization to enter into an contract with Earth Consulting to provide professional services for environmental compliance and reporting of our required groundwater assessment monitoring for a cost not to exceed $49,400.

That item is referenced to ordinance 2,026 d three one. We'll defer discussion to the appropriate time on the agenda.

Communication from mayor Chuck dated May 19 requesting to accept the bid of signal service in the amount of $51,250, which includes a $2,000 contingency allowance as the lowest and most responsive bid for the Hilliard Boulevard mid block crossings project.

That item is in reference to ordinance 2,026 67. We'll defer discussion to the appropriate time on the agenda.

Communication from mayor Clough dated May 19 requesting authorization to accept the proposal from Karpinski engineering in the amount of $134,610 which includes a $5,000 design allowance for the design services associated with the Bradley Road or Bradley Nature Park Pavilion project.

That item is in reference to ordinance two thousand twenty six sixty nine. We'll defer discussion to the appropriate time on the agenda. Petitions to the public. Is there anyone from the public that wishes to address council? No. Hearing none. Report of the mayor. Mayor?

A couple of items. This Monday will be the Memorial Day Parade and Services sponsored by the Westlake Kiwanis Club. It'll be held at 10AM, at, Clay Park. The, ceremony will, but the parade will start on Hilliard Boulevard. And the summer concert series returns on June 14. The concerts will be held at Clegg Park from 06:30 to 8PM. If you'd like to know what bands are playing on which date you can take a look at our website. Website.

Thank you mayor. Reports of administrative officials I'm not aware of any any no reports of standing committees we had one committee this evening that I'll be reporting on it was a caucus committee of the whole meeting that began at 07:30. Present were council members Greenspan, Van Dyke, Leveque, Havelka, and Getsay also present. Mayor Cloughlaw, director Maloney, director Stoom, Smallwick Shaw, Horner Bedell, Serber, Graham, Gad, chief Spieloser, Moran, and clerk Rosenbaum. Discussed were agenda items, the planning commission report, as well as the ebike safety presentation by the police department to the schools.

Committee meetings were scheduled. The following committee meetings were scheduled. The committee of the hall has been scheduled on the May 27 at 7PM to discuss ordinances two thousand twenty six sixty eight, two thousand twenty six sixty nine, and two thousand twenty six seventy, and that committee meeting adjourned at 07:55PM. Reports of other boards and commissions, planning commissions. This evening, I'll be sitting in for mister Del Reigno. And, we have one item, for a vote and one item just for as a mention. Mister Bedell?

Oh, yes. This is Coursero and Associates site improvements for a generator at 28025 Clemens Road. It's a backup generator, and it's consistent with other approvals for similar uses requiring uninterrupted operations. It is will be on a concrete pad. It has to be at least 10 feet from the building. If not for that requirement, I would not be discussing discussing this with you tonight. This is actually pushed it five feet into the side yard setback, and it does require modification. This is really the only location where this can go. It can't go in front of the building. That's prohibited by code.

And then placing it behind the building, it places it farther from the connection point. So that's not practical for that reason. And it also places it nearer to neighboring homes. The key thing that we look for is the decibel. That's the limit, the sound. So we want it to be 50 decibels or less. And vibration can be an issue. This is over 200 feet away from the nearest residence. So we're not really worried about that. Guide plan, it actually identifies this for office and office lab type uses in support of this request.

The zoning supports it as well. The modifications are allowed, setback modifications under twelve twenty point zero five. And as you can see at the top, it meets all the setback requirements except for one. That's rather de minimis. If you think about a 75 foot setback, it's about five feet. As I mentioned though, 50 decibels is what we're looking at. That's per twelve eighteen point zero six under noise. That's the same sound that late traffic would make. And, also, you have to bear in mind, this is only going to be in use when there's a power outage. And a couple of times a week, it will be tested.

They'll run it through a testing cycle for ten minutes, and they'll do that during normal business hours so as not to bother anyone. It won't be visible off-site either. So the distances though from the generator to the home, so decibel levels really drop down to anywhere from 18.3 to 23.6 decibels. So similar to a silent rural area at night, a very soft leaf rustling still air, soft whispering at a distance, or light indoor background noise. So again, not something that we think is going to be an issue.

So Planning Commission did recommend approval with the modification and then just their standard condition for review by building and engineering. Thank you. Any questions for Mr. Biddell?

Hearing none, I'll entertain a motion to approve the Corso and so the core do I pronounce it? Or Cerro. Cerro and associated site improvements generator with the modifications and condition listed in the report of the 05/11/2026 planning commission. So moved. And a motion. Is there a second?

Second.

And seconded. Any discussion on the motion? Hearing none, Clerk will call the roll on the motion to approve.

Greenspan yes van Dyke yes Leveque yes Havalca yes Gadze yes

motion carries thank you mister Bedell next to bring to your attention is ordinance two thousand twenty six thirty one that item will be moved to the council agenda. It's on the council agenda for second reading this evening. I will go ahead and set a public hearing for that item for June 4. And the next planning commission meeting will be on June 1. Moving along on legislation. We have one item under third reading, ordinance two thousand twenty six forty six.

An ordinance amending section one twenty one fifteen reports of chapter one twenty one counsel as to the submission of reports.

So as I discussed in committee of the whole, this is an item, a council driven initiative with two members with excused absences this evening. I'd like to hold this item for vote and move it to the next council meeting for fourth reading. Any objection to that? Hearing none. Second reading, ordinance two thousand twenty six thirty one.

An ordinance providing for the amendment of the zone map of the City Of Westlake, which zone map is part of the zoning code of the City Of Westlake by changing the zoning of certain land located at 26814 Center Ridge Road from general business and office building districts to R 1 F 80 District.

That item will be on the council meeting on June 4 with a public hearing set for the same day. Ordinance two thousand twenty six fifty three.

An ordinance authorizing the mayor to enter into a real estate sale contract between the city of Westlake and Micro Development LLC and declaring an emergency.

That item also will move forward for its third reading on the June 4 agenda. We have several items on the agenda listed under the heading legislation for first reading adoption under suspension of the rules. Mister Getze?

I'd like to make a motion to suspend article three section 10 of the charter, the rule requiring three separate regains.

It's been a motion to suspend the rules. Is there a second? Second. Motion second. Discussion discussion on the motion to suspend. Hearing none, clerk call the roll on the motion to suspend.

Van Dyke? Yes. Leveque?

Yes.

Avelka? Yes. Getsay? Yes. Greenspan?

Yes. That motion carries. The rules are suspended. Ordinance 2,026 dash 62.

An ordinance to revise the codified ordinances by adopting current replacement pages.

Entertain a motion to adopt. So moved. The motion. Is there a second?

Second.

And second. Discussion. This is our quarterly order ordinance dealing with adopting and replacing pages through Walter Drain. This is something we do on a routine basis. Is there any further discussion? Hearing none, I'll let clerk call the roll and motion to adopt.

Leveque? Yes. Pavelka? Yes. Getsay? Yes. Greenspan? Yes. Van Dyke?

Yes. Motion carries. That ordinance is adopted. Ordinance 2,026 dash 63.

An ordinance authorizing the mayor to enter into a personal services agreement with Earth Consulting for groundwater assessment and monitoring for the former Westlake Sanitary landfill and declaring an emergency.

I'll entertain a motion to adopt. So moved. There's been a motion. Is there a second?

Second.

And second discussion. Mayor?

Under the Ohio Environmental Protection Agency, we have monitor a piece of property that was that was used as a landfill many years ago and this is our consultant that does the monitoring.

Any further discussion? Hearing none clerk hold the role in the motion to adopt.

Leveque? Yes. Pavelko? Yes. Getsay? Yes. Greenspan? Yes. Van Dyke?

Yes. A motion carries. That ordinance is adopted. Resolution 2026Dash64.

A resolution accepting the twenty twenty six b WLEC48802 grant.

I entertain a motion to adopt.

So moved.

There's been a motion. Is there a second?

Second.

And seconded discussion mayor.

This is provided by the Ohio Department of Public Safety for public records management software package. That'll be pre micued by the department.

Any questions? No questions no discussion. Clerk call the roll and the motion to adopt

Leveque yes Havalco yes Getsay yes Greenspan yes Van Dyke

yes the motion carries ordinance two thousand twenty six sixty five

an ordinance amending section three of ordinance number twenty twenty five fifty five as to a contract with intuitive Municipal Solutions for the for community development software and various departments and declaring an emergency.

I entertain a motion to adopt. So moved. Then a motion. Is there a second?

Second.

Motion's made and seconded. Discussion, Mayor?

This is a change to the existing contract that we had for our community services ERP system. Any further discussion?

Hearing none, clerical, the role in the motion to adopt.

Havalco? Yes. Getsay? Yes. Greenspan? Yes. Van Dyke? Yes. Leveck?

Yes. Motion carries that ordinance is adopted. Ordinance twenty twenty six-sixty six.

An ordinance amending appropriations for the city of Westlake, Ohio and declaring an emergency.

Entertain a motion to adopt. So moved. And a motion, is there a second?

Second.

And second. Discussion, mayor?

This includes the additional money necessary for the previous ordinance that we were amending as well as infrastructure fund expenses of 55,000 in advance for safety town of 15,000 advance or transfer to Peterson pool of 25,000 transfer to the cemetery fund for a 100,000 and advance to Meadowood Golf Course of 50,000. Any further discussion? Hearing none, clerk, hold the roll on the motion to adopt.

Getsay? Yes. Greenspan? Yes. Van Dyke? Yes. Lebec? Yes. Havalca? Yes.

Motion carries that ordinance is adopted. Ordinance 2,026 dash 67.

An ordinance authorizing the mayor to enter into a contract with signal service for the Hilliard Boulevard mid block crossings project for the city of Westlake and declaring an emergency.

I'll notate a motion to adopt.

So moved.

Is there a motion? Is there a second? Second. And seconded. Discussion, mayor?

One of these improvements is in front of the Parkside Soccer Fields and the other one is in front of the rec center but they're both on Hilliard. Any further discussion?

Nope. I just wanted to say something. I just wanted to say thank you for doing this. Some residents in Ward 5 have been asking for the crosswalk connecting them to the rec center across Hilliard. So thank you for doing that.

Thank you. Any other questions? Comments? Hearing none, clerk will hold the roll on the motion to adopt.

Greenspan?

Yes.

Van Dyke? Yes. Lebec? Yes. Pavelka? Yes. Gottze?

Yes. A motion carries that ordinance is adopted. We have several items under the agenda caption first reading, ordinance two thousand twenty six fifty eight.

An ordinance providing for the amendment of the zone map of the city of Westlake, which zone map is part of the zoning code of the city of Westlake by changing the zoning of certain land located at 27059 Center Ridge Road, permanent Parcel 215105 from office building district to general business district.

That item is being referred to the planning commission. Ordinance two thousand twenty six fifty nine.

An ordinance providing for the amendment of the zone map of the City Of Westlake, which zone map is part of the zoning code of the City Of Westlake by changing the zoning of certain land located at 26943 Westwood Road, permanent parcel numbers 2151022 and six from office building district to general business district.

That item is also being referred to planning commission. Ordinance two thousand twenty six sixty.

An ordinance providing for the amendment of the zone map of the city Of Westlake. Which zone map is part of the zoning code of the city Of Westlake by changing the zoning of certain land located on Center Ridge Road from Office Building R M F 24 and R 1 F 80 Districts to R M F 24 District?

That item is also being referred to planning and commission. Ordinance two thousand twenty six sixty one.

An ordinance providing for the amendment of the zone map of the city Of Westlake, which zone map is part of the zoning code of the City Of Westlake by changing the zoning of certain land located at 2116 And 2154 Dover Center Road from R M F 24 District to Health Campus District.

That item is also being referred to planning commission. Ordinance let me just make this statement. Ordinances two thousand twenty six sixty eight, 69, and 70 are related in their in their content and subject matter. So all three items will be are on this agenda for first reading, and we're gonna read them, but all three will be referred to committee of the whole for May 27 at 7PM. Ordinance two thousand twenty six sixty eight.

An ordinance authorizing the mayor to enter into a personal services contract with Steve Schill of Schill Architecture to design the Bradley Nature Park Pavilion and declaring an emergency.

Ordinance two thousand twenty six sixty nine.

An ordinance authorizing the mayor to enter into a personal services contract with Karpinski Engineering to provide professional engineering services for the Bradley Nature Park Pavilion project and declaring an emergency.

Ordinance two thousand twenty six seventy.

An ordinance accepting a donation from Vasu and Lisa Pandrange for the Bradley Nature Park Pavilion project and the Clegg Park Cabin renovation.

That item, as I mentioned, all three of those are being referred to committee of the whole. That concludes the items on the agenda. Is there any miscellaneous business before counsel? As I mentioned, the committee of the whole wanna thank our staff and administration for the success of the ribbon cutting at the rec center last weekend. If there's nothing else before council, it is 08:18. I'll entertain a motion to adjourn. So moved. Been a motion. Is there a second?

Second.

All in favor signify by saying aye. Aye. We are adjourned.