Planning and Zoning - Regular Meeting

And then the fire marshall has given direction to the property owner and they'll have to put up signs and then um he's not going to require any fire lanes to be added. But specifically, one of the things that we're going to need to address is the parking spaces by our matrix that we have in our current zoning ordinance. We require 82 spaces. That's a bit of overkill for the operation that they're running. And so all of us are asking for a reduction in the Dollar General. Exactly. Yeah. So it's a bit of an over. The school doesn't even have that. Did he make a suggestion on how many parking spaces?

He did not. Um and I think really we need to get feedback from the property owner on the amount of cars that they have in the increments that they're offering lessons because that could range. So, as long as they're not having any on street parking, then I would be willing to give flex on that. As long as the commission is going to be approving of it. The type of material I really don't have an issue with. I'm all for not adding concrete in green space.

Um, the fencing is something that we need to look at because the requirements say that anything that abuts a residential piece of property has to have fencing up against it. This is a very unique piece of property because the at the probably threequarters of the way back

across the street there's a light manufacturing and then it goes on the very north side of the property is going to be agricultural residential and then the east side is also agricultural residential and then it fronts the state highway. So there's a couple different things that we need to take into consideration. Um, they are getting pricing on the addition for the bathrooms while in septic. And I'll let Miss Raina and Mr. Raina go into all that with you guys with the questions. One more question. Did we give them a temporary occupancy or nobody's been practicing there?

No one has been practicing since we spoke with them last time. It's been personal use only. So, the items that are left on the fire marshals for life safety, can those quickly be done? Yes. So, that way we can at least get them a 30-day temporary occupancy so they can get back to so the kids can back get back to practicing. Yes. Okay. So, that was what my first question was. And then for the well and the septic, are y'all want to come up here? And then for the well and the septic, have you already received your quotes? You're working on that. Yes.

Um and then the fencing and then the 82 parking spaces. Those are the really the four things that we're dealing with. Yes. And so the the I'm pretty sure the fire marshall at least he told us they already came out, looked at the building, and everything as far as safety regulations is cleared from what I understand. Okay. Um, so I I um created a timeline. Um, it's on the back page and the three things that we're looking at.

So after we spoke, uh, we did get the quotes on the wall and septic. Um, However, the um the owner of the well company told us that it takes at least 90 days to even get a permit on the well and septic. And um also if you look at the timeline um we discussed with the city council that we are hoping to apply for the bear program with the with the city. And so we are requesting that we can apply for the TOC's and be able to do this in a phased program, in a phased um timeline. And one of the reasons that we're asking for that is because if I try and get all this done as quickly as possible to get back in that building, then I'm not going to be able to do it in a in a in the in the best form for a for a business purpose. Um, and so I'll kind of just try to be putting together what we can just to get us operational. But if I have the time, I can do it right. I can do it correctly and we can go through the city. We can get all the permits. But we're not going to be able to do that in 30 days, even in 90 days. It's just not feasible. We can't even get permits for for 90 days. Um so our request tonight is um our main request is um approval of temporary occupancy certification effective immediately um to allow us to resume operations. Um our second request would be the variance approval for the existing compact crush asphalt um with improvements made in the future if the intensity increases. And then on the the screening, the buffering, um if you guys could allow flexibility where

appropriate, um we have a couple of neighbors that don't wish to have um the the fencing and so they are willing to write letters to the city and and get those bring those up here. Um and so we were asking to if if that is something if the neighbors are not wanting that fencing, do we have to put it up along their property? Is it a safety thing?

It could be both. So, it it's something that's required by the corridor development ordinance, but that is one of the things that planning and zoning controls. So, if it was a gas station, which is something that we talk about quite frequently, then we could understand why you wouldn't want children in your yard or elderly or whatever the case may be having free range onto a property where a gas station may be where there's high traffic. This is a bit of a different situation. So, if there are neighbors that are willing to write letters and have a strong opposition to having that screening there and they're willing to submit that and have it as part of the record and planning and zoning is not opposed to it, then the board does have the commission or the board does have the discretion to make that exception.

What about pools or drainage ditches or like as far as a detention pond? We won't know if that's required until after the DD1 meeting. And so that may be something that gets pushed until a later meeting to make a decision on.

But I just I'm just going to read this really quick. Our operation is not a it's not a traditional profit driven business. We're a small self- sustaining facility that provides local coaches with the opportunity to earn supplemental income while serving youth in our community. We operate on a month-to-month basis. Um, generating just enough revenue to cover expenses and maintain the facility. Um, if we're unable to reopen, our teams will have no choice but to relocate to other facilities. Once those teams leave, you know, we we are not going to be able to meet financial obligations. Um, we're not asking to avoid compliance. We're just asking for time. Um, we've already began working with the city to establish a plan. We have the timeline. Our request is for 12 to 18month time frame based on the realistic financial constraints and and also to give us the opportunity to apply for the bear program. Um so we're committed to bringing the property into full compliance. However, without the ability to operate, we will not have the means to compete complete those improvements.

Does a wellness have to qualify for the bear program? I would have to check with Charlie. Think it does. It's not just I mean we're going to have to add that. What I'm saying is that the things that are the most important to me are the are the life safety and the sanitation. Those two those need to come first and then I don't know that you're going to be able to qualify for the bear program for a well and a septic because this is still neighborhood commercial. So that means that in some point in time you could put your home here. So then you've received public funds for a well and a septic that the rest of the citizens had to pay.

Well, I'm not we are not completely reliant on the bear program, but we are asking. So one of the um one of the financial resources for us would be our income tax for next year, which would apply a big down payment for most of this. Um and so that's why we're asking for the 12 to 18 months. Yeah. Just out of curiosity, how much parking do I mean, how many vehicles do you have? Normally, we typically don't have any more than 10. And we have never ran over. We've never had on street parking. There's not a problem with on street parking. There wasn't that wasn't part of the complaint, was it? No. Okay. Never was.

And I I would like to the these guys and girls that showed up tonight, these are the players on our two top national teams that are going to be competing this summer. They they work all year for for these summers and they are starting tournaments in May and they all showed up tonight. Um, every single one of these are high school Santa Fe high school baseball and softball players and I appreciate them being here just to support us. Um, but just for you guys to know how important it is for us to get these athletes back into the facility so we can get them trained and they can work towards the goals. They're all trying to be recruited by colleges and so it's it's it's that's where our heart is is with them.

I think we should do the temporary occupily.

When when did you open? Uh well, we've we've started operating in that facility in about a year and a half. If we give him a temporary like a conditional for nine months and for some reason we have a hurricane or something that causes a stop and then they got to start over again. Can we come if can we if they come back and say okay nine months is not going to make it. We need about another three months because whatever. Can we add that at a future meeting to add up the next those three months?

Put it on as many agendas as we need to. Yeah, I think we should do a temporary occupancy for 30 days and then we set our next one at 90 days and that's when the well and the septic need to be addressed and then we can wave the parking space. We can come up with something for the parking spaces right now because we already know we don't need 82. And there was not a complaint for parking, right? And then the fencing, we can give them more time for that. But the sanitation and the life safety is important. And we didn't give anybody else more than nine months to come into compliance. And we have to keep that in line with everybody else that comes here as well.

My my only concern with the well and septic, we can have the well and septic installed, but we have to build the structure along with it. So that's where the bigger So the well and septic alone, we're looking 40,000 to 50,000. But that'll show that you're making your face. Okay. So, you're saying as long as that's installed, we don't have to have the structure yet. Correct. And we'll set that up with it and every time you meet a milestone, you'll get your next 90-day permit. So, that way they can keep going. Absolutely. You keep building and they keep going. But we can't do the 12 to 18 months. I'm all for that. The only thing that we didn't give any of the other businesses when we've had this happen before we work with people but we give them about nine months to come into compliance. That's understandable.

But all of those things if you're working with the city and you're meeting the milestones and I don't see why it would be a problem. Okay. Are we charging the fee for the temporary every time since we're setting No, I don't I don't think so. Okay. I think that if you don't meet your milestone then you should pay for it again. But if if they're following through and doing everything that they're supposed to, we should wave the fee as they're going through this process because we've set it up. Do they come in front of us every 30 or 30 and then 90 and so on? I would assume as long as they're meeting with Georgia and they don't need to come back here because there's nothing that involves public hearing again. Yeah. Right. Right. Okay.

We can do that. Go ahead. Say something. How much is the fee to pay? Believe it's 250. But normally they would pay it one time, but because we are we have a couple of things that we're dealing with. This is a um they have quite a bit that they need to do to come into compliance. I wouldn't want to charge them 250 for the next four. Okay. Anything else? So, unless the milestone is met, then they'll need to pay again. Are you good with that?

Are you good with that? I'm going to need a motion in a second.

Yes. Okay. So, let me think of how I'm going to word this so that way we don't have to come back here again. Okay. I make a motion to conditionally to I make a motion to request for the conditional approval of a corridor development zoning permit for the Just Dogs Athletic Training located at 6525 FM 646 South Santa Fe, Texas. legally described as abstract 48 Crawford part of outlots 196 as written that we issue them a 30-day immediate temporary occupancy permit the next 90 days for installation of well and septic installation of well and septic They did say that

the permit would take that long. But you've already got one month. You've got this month and then you've got your next 90 days. So it's about 100. Okay. Okay. Okay. And then we'll do another 90 days after that. I do have a letter from them as well. From who? From the well and the well that said that it would take 90 days for the permit. I'm assuming y'all have gotten all and then Yes, we have. 90 days if we have to do the fencing if the neighbors don't come through with their letters.

How many how many would you say of letters that you have? It's two neighbors. And the way this property is set up, it's so far apart that it's a very unique piece of property. It's not like you have properties right next to each other that you need privacy from. Yeah. So, that one neighbor that's down on 29th Street is far enough away. Is that the neighbor you're talking about that said we don't need a fence? No. Well, it's the one uh adjacent to us, like right next to us. Behind you. That's on the highway. That piece of property behind the highway. Yeah. Is there the neighbor that made the complaint? Are they He's across the street on 29th. So there it there's not really a way to put a noise barrier or fence or anything.

Well, this is only the corridor development that we're right now. So, but it's not on one of the sides that's requiring a fence because he's across the street. We're supposed to put a fence there. Well, oh, on the Okay, that that part's already been addressed. That's part of the 90-day fencing. Okay. Okay. So, do you have my motion? That's what I was trying to ask. Yes. 30-day immediate. As long as they're compliant with fire life safety. At the end of that expiration for 30day, they've got 90 days for the installation of the well and septic. The end of that 90 days, they've got 90 days to get the bathroom in. At 90 days, they've got 90 days to address the fencing. And as long as they hit their milestones, they do not have to continue to pay for the $250 fee.

Yes. I second. Chairperson Wagner McGee. Yes. Commissioner Wy. Yes. Commissioner Wilford. Yes. Commissioner Villery. Yes. Motion passes. When are you going to start opening up again? Hopefully tomorrow. Thank you. You're welcome. the summary of the action for this item. We've already done that. Yes.

Um do we have a request for any future agenda items? Uh I've got the RFQS. We got two. Um so we will be going over those and scoring them. They are not going to be presented at the 21st council meeting um because the city manager will not be here. But I believe that we may have a special council meeting in the f either the last week of May or the first week of June to address that. So there's some pretty interesting stuff that they have proposed, some pretty interesting price tags that are attached to it. Okay. But

once we have a chance to score them, I'll get them out to you guys to look over them and see if either one of those firms are ones that we want to go with or if we want to go back out. But it's definitely a very long and very expensive process. There's a lot of changes that are proposed in there. Some some of them fit well. Some of them are kind of a reach on things, but some it's it's changing. Okay. Yeah. Yeah. So, all right. And then, um, schedule future meetings. Do you have a list of the dates already? Yes. Okay. Um, any other announcements?

Oh, uh, for the next meeting, we will have the Avenue in property coming back and that's for a conditional use. We just didn't have a chance because of the timing for everything that is required to be posted in the newspaper and on the signs. everything. Oh, okay. But that will be coming back at the next meeting. So, we'll see that one again. And that'll be a conditional use permit request. So, we'll be expecting that one in June. Anything else? Oh, she can email us.

It It's the first Tuesday. Same thing. We'll set them up. have to see it falls on holiday. Is that it? Do I have a motion to adjurnn? Second. Oh, just out of curiosity. Never mind. Something else is closed. Meeting is closed at 7:26. That's quick.