City Council - Regular Meeting

Everyone please rise. We're going to do the prayer and then if you would remain standing, we'll do the pledge of allegiance.

Let's pray. Dear God, we gather today seeking wisdom and discernment for the decisions before the council. May our actions best serve our community. As we recognize women's achievements this month, may we keep foremost in our minds, our service, living into what Eleanor Roosevelt said, "A democratic government represents the courage and integrity of its individuals." Lord, we thank Mr. Trump for his service to our community and ask you to keep his family and friends in your care and that they feel your love and presence. We lift up a special prayer for the women and men serving in our armed services. Grant them courage in the face of danger. strengthen their sacrifice and protection wherever they are stationed. We also pray for the civilians caught in war in all war torn areas. Grant your protection and mercy on them. Bless this city, our leaders and our community. We pray to you. Amen.

Amen. To the flag of the United States of America and to the republic for it stands one nation under God, indivisible with liberty and justice for all. All right, we appreciate everyone being here. Call the meeting to order. We'll do roll call. [snorts] Alan here. Hazelton here. Joe here. Camper here. Lester here. Michael here. Thomas present. Young

present. Have a court. All right, that takes us to item three, adoption of the agenda. Move to adopt the agenda. Second. Got a motion and a second. All in favor? I.

Any opposed? All right. Item four, miscellaneous agenda items. Kind of one of those bittersweet opportunities. we get chance to recognize one of our incredible employees, one of our transit bus drivers, Mr. Strum, who recently passed away after serving the city for nearly seven years. And I think we have a family member here, Daryl. Welcome. If you would just identify yourself. There should be a button there. I think Mr. Helm's going to help make sure the microphone is on. And

thank you. you'd introduce important people with you and you're more than welcome to make your comments. Thanks for being here. Thank you all, every single one of you guys. Uh I'm Daryl Strum, Leon's son. This is my mom, Dana Strum, and my brother Derek Strum. Um Jeff Tran had always been a blessing for my dad and for our family. And we watched that over and over and over again. and we got to see how much of a blessing it was for you guys too to have him on to see your guys' support through all of the suddeness of everything. Um, so we just we've been so grateful to see how God has blessed each and every one of those moments working through the season. So just on behalf of all of my dad's family and everyone, we wanted to say thank you guys.

We appreciate Well, we certainly appreciate it. Does anyone else want to make any comments? You're more than welcome to. We defer to Daryl. [laughter] He did a great job opportunity to come and thank you from the sincerity of our hearts. I know Mr. Steman Braggs on his team over there and

your husband was one of those leaders and we certainly appreciate him. It's so important to our community especially when we have weather like last night when we need to help people move around this city. So we certainly appreciate what he did for the city and I know families have to give up sometimes activities. [snorts] So we appreciate sacrifices that the family made. If everyone would please rise. We just like to do just a moment of silence just to recognize Mr. Strong.

[snorts]

Thank you. Thank you so much. And again, thank you for his service, for his time, and for you taking time out to come and just let us celebrate a little bit with you. A life well lived. So, thanks. Thank you guys. Thank you. And to the rest of the family that's here, thank you. All right, that takes us to item 4B, presenting a certificate to recognize some other amazing people. Miss,

thank you, Mr. Mayor. Um, March is purchasing month and so we would actually like to call Megan Stevenson up. Megan is our purchasing agent. She started as our purchasing technician and has taken on much more responsibility uh in the time she's been here. She works with every department across the city uh every division across the city and she has also uh given quite an effort in the absence of a parallegal as well and is helping out with contracts through the law department and everything else. So I just like to thank Megan for her work. uh she is very adamant about doing a good job and helping to the best of her abilities and I really appreciate that.

We invite you to the microphone. Welcome. Thanks for all you do. If you just identify yourself or want to know. Hello team. I'm Megan Stevenson. Um this is an honor. I am so grateful to work for the city of Jefferson. Um and I'm even more honored to be the purchasing agent. Public purchasing is something a lot of people don't think about and I get the opportunity to be a good steward every day for our taxpayers and that's very important to me and I just want to thank all of you so much. Thank you.

I'm going to read a a certificate and then maybe Miss Perry can come down here and we'll do a a picture. I think Miss Brian is ready but certificate of recognition. The city of Jefferson proudly recognizes the purchasing division in honor of public purchasing month March 2026. Public procurement professionals play a vital role in ensuring responsible stewardship of public resources through ethical purchasing practices, transparency, and accountability. City of Jefferson extends its sincere appreciation to the members of our purchasing division for their professionalism and commitment to serving our organization and is presented this 16th day of March 2026. And again, thank you. I know this council takes very important the budgeting process, laying out a budget, but we depend on people to help us accomplish that goal. So, thank you very much. I'm going to ask councel to blade. Miss Barry maybe will join me down here. We'll do a quick picture. And

hey, can we get the other finance team in? We absolutely can. Can the rest of the finance team, family members, and anybody that'll dress up the picture?

Molly's going to take pictures of you. You just you turn it [laughter] purple. When mom had you come say you were going to get pictures, right? You're going to have to go that way. [laughter] Council's relearning. [laughter] There we go. They fit perfect. Ready? One, two, three. Awesome. Thank you.

Thank you. in the middle. Makes a little Again, thank you, Miss Perry, for helping us with that recognition. Thanks for

all the department does. Item five, opportunity for public comment.

I don't think we have anyone signed up at least for the public comment. There may be some later for public hearings for the public hearings. Was there anyone thought they signed up? All right, we are going to go to item six, public hearings. Item A, pending bill 20076. An ordinance of the city of Jefferson, Missouri, approving an amended PUD plan and amended preliminary subdivision plot of Blumut Hill subdivision located in the 3,800 block of Rock Ridge Road. Mr. Helen.

Thank you, Mr. Mayor. Uh, as the clerk stated, uh, the bill before you is for the amended PUB plan and preliminary subdivision plat for the Walnut Hills subdivision. Um the bill was introduced back on March 2nd and went through PNZ um on February 12th and passed with a vote of 8 to zero. The property in um this uh hearing is bordering Rockidge Road as well as just south of Covington Gardens. uh in your packet and on the board you see the current amended uh platt and PUB plan. Um this plan came into effect after the initial plan was approved by council um back in June of 2025. uh the developer brought the plan that is now on the screen towards uh forward to council and it was approved at that time. After they did their uh due diligence and geotechnical work on the site um it was determined that some of the areas of the site were uh less um had less of an ability to be redeveloped. So they came up with their new plan. Um, as far as the project goes, um, there are three different styles of houses, um, which have different variations [laughter] within them. All houses on the properties will be a single family home. Um, and, uh, it's taking the number of lots from 230 down to 140. Uh, I'd be happy to answer any questions, but the developers uh, representation actually has a presentation for you. So, I kind of went through our stuff a little quicker.

Okay. We we have the public hearing open. So, if you'd like to make comments, we will go to the pro side. No, if you could just identify yourself and your clicker to go forward and back. Okay. Welcome. Thanks for being here.

Hey, thank you guys for having us. And we we've got 10 minutes, so they've got the clock up there, so you can kind of gauge. All right, it looks like they're pulling up the presentation now. Um, my name is Christian Miller. I'm the director of engineering for McBride Homes. Um, we are honored and excited to be in the city of Jefferson and have the potential opportunity to to build some homes here. Um, this subdivision is going to be called Walnut Hills. Go to the next. I got the clicker. Okay. Um, so some background on McBride. We are the largest home builder in Missouri and we've been uh we're actually celebrating our 80th anniversary this year. Um so stability is our strength. We've been around for a long time. Um and and we are currently building in approximately 40 neighborhoods. We're excited to be expanding beyond the um St. Louis metro area. So, a little project background. [snorts] Um, it's an 80 acre site on Rock Ridge Road and Highway C. It was previously zoned um to a PUD per that ordinance 16523 passed on June 17th, 25. So, um, as Dave alluded to, we did a little bit of geotechnical testing. We went we went and dug a significant amount of test pits on the site and discovered significant bedrock. Um since our homes do include basements, um that's it's

very expensive for us to to deal with that amount of rock. And so we reworked the plan to create a more costefficient development while preserving natural features. We're now requesting an amended PED plan and preliminary subdivision plat for 140 lots. We previously the previous PUD had 230 lots. There's the site. So this is the previous layout. Um you can see that we had a connection to Southampton Drive as well as Leeds Leadeds Drive. Um the new plan would just have a connection to Leeds Drive. And then where that connection to Southampton was, we are just we just have a culde-sac there. Um you can see there's significantly more green space on this plant. Couple of project highlights. Um, like I said, there's 140 single family homes with three distinct residential villages. So, that's that Arbor, Bayside, and Oakwood villages that um Dave discussed. We're we're going to be building new public streets, utilities, and sidewalks. And I mentioned that significant common ground space. It's actually 67% of the site. Um, there's 53.9 acres of common ground. All the common ground will be maintained by a newly formed HOA. Um and then buffers and landscaping um over 90% of the lots back to common ground. We're also committed to landscaping kind of in between the lot set button right up to Coington Gardens.

So we'll be landscaping and adding tree buffers in those locations. So, I discussed single family detached homes, distinct villages. Um, we had multiple floor plans from each of these serieses to select. Um, we have open floor plans, modern features, um, ranch, twotory, one and a half story, and every single home comes with a fully sided yard and a landscape package. So here here's some of our elevations. You can see you can see how they vary um different colors, different brick styles, um different products. There's the Bayside series, a similar variation. Then we have our Oakwood series, which our largest largest product. Um, this features some of our our modern interiors, some open open floor plans, open kitchens. So, our buyers, um, they typically come through our design studio. And at our design studio, they can they can choose how they'd like to invest in their home. So whether it's whether they're investing in their elevations in their the outside of their home or the inside of their home. Um they come through they can choose tile um tile finishes whatever they want. So before you we have the amended PUD plan um allows for promotion of even more green space, more common ground, preservation of natural features and less land disturbance. It decreases infrastructure cost in order to offer affordable homes. Um, and there's also less traffic impact for residents in the area.

So, to summarize, 140 single family homes. Um, a lot of common ground, preserving lots of natural features of the site. Um, going to be landscape buffers and landscaping on every lot. um and over 90% of the lots back to common ground. So, the new layout is more costefficient and staff is recommending approval tonight. So, that's Walnut Hills. Please let us know if you'all have any questions. Okay. Thank you. Appreciate you being here. We will see if there's anybody in opposition, then we'll open it up to council and they may have questions for you at that time.

Okay. Thank you. Thank you for your time. Is there anybody here in opposition to the proposal? Anyone else here in support of the proposal? All right, we'll go ahead and close the public hearing on this item and then we'll open it up to council for questions. Council Leo, Council Thomas, and Counciloman Ellen. Guess I should turn my mic on. Councilman Leo, this is Councilman Thomas and then Councilwoman El.

Thank you, Mayor. And this may not be the question for the developer, but staff. Are we still looking for the setbacks that we changed the code for this? Did we go back? Yes.

So, that's a pretty drastic change from 230 to 140. um what does this do to the price of the housing? Because of course, one of our major interests is that we have housing that's affordable for a broad spectrum of folks. So, I'm just curious. I mean, you've got almost 100% reduction in number of houses. What's that doing to the build cost and thus the sale price?

Yeah, if you could just come back to the mic. So the sale price is directly it's directly linked to the cost of infrastructure on site um and and as well as the the land price. Um, so the research that we did doing the test pits, we're significantly decreasing the cost of cost of the infrastructure that we're going to have to put put in. Um, as well as the construction cost. So, we're avoiding blasting rock, um, excavating rock, and that that's a big cost reduction to us. So to answer your question, the the price of the homes will not will not be changing from what was uh previously planned.

Thank you, Councilman. I just want to say thank you for sticking with us and investing in the community. Um I really appreciate and I know other members of the council do too. Thank you. Thank you. Councilwoman Joe, do the customers get to pick from like a range of landscaping options? It's like what types of trees are they picking here?

Yes, they can upgrade their their landscaping package, but we do have a standard package where they're going to have a large canopy tree in their front yard as well as, you know, some shrubs. So, I think I think that picture on the board is a is a good example of what the typical landscape package is going to look like. Well, so they can't choose a Bradford Bear tree, correct? I don't see why not. [laughter] [laughter]

Sorry. [cough and clears throat] It's decimating our ecosystem. So, it's it's our most invasive tree. Okay. Then we would we would not allow that. [laughter] I was just wondering if there's like a list of trees that are approved. It's the sale is banned in the state, but you can you can still I don't believe I have the landscape plan with me, but um we typically, you know, five or six different she different trees and they're they're pretty standard trees. Okay. Yeah, I think the question was will it be just native plants that they can choose from or will it be a broad I believe not I don't want to put

as long as it's not a Bradford pair. Okay. All right. Other comments. All right. Seeing [snorts] none, you have pending bill 2025-076 in front of you for a roll call vote. Hollers. Hi. Allen. Hi. Hazelton. Hi. Joe. Hi. Camper. Hi. Lester. Hi, Michael. Hi, Thomas. Hi, Young. Hi, Bill. Houses. Thanks for being with us. Right. Item B, pending bill 2025-077.

An ordinance of the city of Jefferson, Missouri, approving a PUD plan for property located at 2135 Shottill Woods Drive. All right. And we will open the public hearing on that bill. Mr. comments.

Thank you, Mr. Mayor. Uh before you is the PUD plan for the 48 unit apartment complex, Mororrow Valley Apartments at 2135 Scottillwoods Drive. Um this was referred to you from the planning and zoning commission. The property is currently zoned PUB and it's located off a shot uh Hillwoods Drive. Um the property itself is a 7 acre track um about 1,200 ft east of Eastland Drive and it is going to be proposed for two 24 unit buildings with a community building and a playground. And of those [snorts] uh you will have 12 two-bedroom and 36 3bedroom units. Um there is a potential for a second phase if you look at the map on the back half of the property. Um but that would take place at a future time. So the proposed would be the lower part of the map that we're looking at there. Um as far as the uh project itself, it did go to planning and zoning at the February 12th meeting. It was passed on a vote of 6 to zero. Um we also have some renderings. These are some samples or examples of the types of apartment buildings as well as the community building um that could be present on the property. And with that, I'd be happy to answer any questions. And we do have representative or the owner of the project here with us tonight as well.

Seeing no questions right now, is there someone to speak in favor of the project, Mr. West? Welcome. Thank you. You could just identify yourself for folks at home. Thanks for being with us. Yes, Audrey. Yeah. Uh Bo West with Mor Valley Apartments. Um, I don't have a presentation uh to go over tonight. I we've all looked at this before in the past. So, uh, I did go to planning and zoning a few weeks ago and just wanted to come here and thank you guys for allowing us to have the opportunity to bring it to you and ask that you support the PUB approval. And I'll be happy to answer any questions you guys have any.

Okay. We'll see what other comments are and then Councilman may have some. Is there anyone here to speak? Go ahead. Yeah, you still got time. No pear trees. [laughter] All right. Anyone here to speak in opposition to the project? If you could just come to the microphone, just give us your name and they'll start the clock. You got 10 minutes. Thanks for being with us.

No, thank you. U my name is Kevin Camper and I've been a resident of Eastland Drive for the past like 20, 30 years. Um, and I'm not necessarily so much opposed to the project itself. It's the traffic that it'll be bringing in along with it. I mean, we've got 48 units there, two bedrooms, three bedrooms. It's probably going to be what anotherund 100 vehicles that'll be coming in there on that street. Um, Eastland Drive was originally a residential zone as a residential area. Um, but over time it has become, you know, mixed with commercial and residential. Um, since 1998, we've got approximately nine new businesses that have come into the area along [snorts] with all the businesses that are in that little mall area that's there. And some of these businesses like Taco Bell, Dollar General, Oscars, the car wash, we got the Department of Revenue um, licensing bill there. We got all those buildings there and brings a lot of traffic to the area. um the infrastructure I don't think is really able to handle that as well as we would like to you know to see it and it wasn't originally planned to have that kind of traffic in the area. Um not sure what we can do to improve this but hopefully I would like to see a traffic study kind of done if we're going to add a lot more traffic here to it to to see what can be done in that area. um coming down the hill from se well by seven hills or bald hill there's been times where the traffic backs up all the way to the highway um numerous times it backs up just to Elm Street to the stoplight there and so if we add that much more traffic I'm just concerned about and they're coming out the road that they're coming out there's no stoplight there it's just a stop sign and and so it's if traffic's backed up and you got these people trying to come out. It It's a

really congested area, especially, you know, towards the end of the day when people are, you know, coming back from work. So, I'd like to see a study done to see if there isn't something we can do. There's there's been numerous accidents there. If you go look at Taco Bell, there's the little I don't know if it's electrical box or if it's a communication box. It's still laying on its side from one of the last accidents that's there. So, I'm just asking if, you know, see if we could do a traffic study to see if there isn't something we could do to, you know, improve the traffic. And they're talking about adding additional building, you know, projects after that that initial project. So, that's just going to be more traffic to the area. So, I'm just asking if we could maybe do a traffic study for that.

Thank you for your time. Thank you. Thanks for being here. Anyone else to speak in favor of the project? Anyone else to speak in opposition to the project? All right, we will close the public hearing. We'll open it up for questions from council. I saw Councilwoman Job and then Councilman Allers. Thank you. Um, first question. Are we planning to put a bus stop down by this? Is that part of this plan or would that be something separate?

That is not part of this plan. That would be something separate to look at. Okay. And then has there been a traffic study of that area fairly recently? So, there was a traffic study of the impacts of this specific um subdivision, but not the whole area. um that he's speaking of. So this is more of what the increase in traffic would be from these units to the area and that was within an acceptable level. Um but it doesn't take it to affect the businesses and the other concerns that he has.

Okay. So um it seems like maybe as some sort of a stoplight at Shotill Woods could maybe help with that. Um, but I know it was really close together to the other one.

I can't can tell you as far as the uh menu of potential future projects that the city and county are looking at together with the Shot Hill Woods intersection and Eastland Drive is as part of that part of part of that menu of of projects. So I know that that uh public works both city and county have recognized [clears throat] that that uh there is a lot of traffic in that area and there potential future changes may may drive some future changes in the infrastructure. Okay. Thank you.

Thank you. Um, I also know that in the back part of Sha's Road, Air Service is looking to build uh maybe a future office in there too to account for uh the traffic they have there. But Kyle, you may what is there a sight distance from like a hill to where a a road comes into it? Um I think one of the things I remember is that there's a 300 ft number that we bandied about through [clears throat] traffic and transportation commission before and is that something that pertains inside city or can you tell me more about that 300 foot sight distance?

Right. So at at intersections yes there is what what we call a a sight triangle an engineering site triangle and that distance uh depends on on how how fast traffic is allowed to travel. So it could vary depending upon, you know, if it's a if it's a roadway, you know, 30 35 miles an hour versus, you know, something something uh more quick than that, but uh it would be something we would look at, right? And then the the study that was done, I don't even know how long ago it was, but is does that take into effect when we do those studies? uh you know there's generally a little bit more traffic during school sessions and people moving back and having to go to gerbs and get stuff before school and things like that or is that something that when we do a traffic study we do it at [snorts] the busiest times of the year then in a summer month where you know there's not as much in the morning you're trying to c capture those peak times when you're doing a traffic study and make sure that you have that included otherwise you kind of miss the mark. So yes, that would be something that would be looked at in a traffic study.

Would the would the the the one that was done previously, I don't know how many years ago it was, did that uh take into effect when deer trail was already completed. Do you know of and if not, how would I guess this would be up to Mr. crane on how we would discuss on getting a um maybe another one done for the the you know Oscars being in there um and and you know the um the new I know they probably don't have much traffic down there but that something that we initiate or how does that generally get started Brian if you correct

typically we'd have a request and then we would filter that through our public works and planning committee to see if it's warranted to move forward with the study. Is that initiated by the general public? It it could be general public, staff or council. That's all the question I have for right now. Thank you, Council Le.

Thank you, Mr. Mayor. Um just looking at the map out there and this may not directly but could in it should directly maybe indirectly as well with the extension of Shot Hill Roads Drive out to to the east. You know there's basically just a stub there now where it could extend further on out to to is that shot road? Is that what that is? Yeah, shop road. Now I mean there's good and bad about that. is one giving relief to that area, but it also gives more traffic to 15 shop.

I like the way you think cuz that that is also on the menu of city potential city county projects that that uh could be explored.

Mr. West, when when when are you looking to break ground and start? How soon or before you move? So, we're currently in the uh underwriting phase with MHTC on this. Our firm submission is due April 3rd, so here in a couple weeks. Uh from the time of firm submission to closing, they typically like about 12 weeks. So, we're looking at a closing date uh late June. And then we would anticipate uh trying to break ground shortly thereafter, hopefully early July. And when will the first units the first unit or so be done? Do you know

when will the first unit just ballpark? I don't we're anticipating October 27th. Thank you. Thank you. Young. Thank you, M. Mayor. Um I'm just curious to know if you're looking at that time frame for breaking ground. Um people are interested in knowing when they could actually you know take application. When are you looking at that? So, if construction goes on schedule, uh, and we're looking at completion date October 27, we would probably start, uh, doing our marketing and lease up late summer, early fall 2027. Probably July, August 2027.

All right. Thanks. Thank you. Seeing no further questions, you have pending bill 2025-077 in front of you for a roll call vote. Allen, I Joe, I Lester, I Michael, I Thomas, I hope. Thank you, Mr. West. Item C, pending bill 2025-078,

an ordinance of the city of Jefferson, Missouri, changing, amending, and modifying the zoning map of the zoning code of the city of Jefferson by reszoning 5.27 acres located at 95 Grant Street from RS4 medium density residential to PUD planned unit development and approving a PUB plan. Okay, we will go ahead and open that public hearing. Mr. Helmet's comments.

Yep. Thank you, Mr. Mayor. As the clerk said, um this is for the reszoning from RS4 single family to PUB and a PUD plan for a standalone daycare at 95 Grant Street. The property that you look at is currently zoned RS4 and is located on Grant Street and it's just north of East Mccardi. Um the property was previously a church with a daycare attached to it. Um the applicant is seeking to make this a permanent standalone daycare. As far as the street view goes, um the property, uh there are no planned exterior or site modifications for this property. Um so it would basically stay in the same um configuration that you see on the screen and that it is at this day. Um it just would be a standalone daycare. Um, as far as the um plan, it did go to planning and zoning commission at their February 12th meeting and was passed on a vote of 8 to zero. Um, and currently uh with the church being there, it does have a daycare with it, which is a permitted use because of the church. Uh, with the church going away is why we're um bringing this application to you to get it as a standalone daycare. Um, there is a representative here or I'd be happy to answer any questions. All right, seeing none. Is there someone here to speak in favor of the proposal? Welcome. You can just identify yourself. Thanks for being with us.

I appreciate it. Uh my name is Marcus Sage. I'm here to speak in favor of it and to represent it. Um this has been a church since I believe 1991. Uh daycare since 2005 within the church. Um, all we're asking in all the PD PUB states is that the only use of this property would be for a daycare and or a church. And so it could be used for either or both. Um, what has been approved for us, he stated currently is a church with a daycare. This would give us the opportunity to have a daycare whether there was a church in the premises or not. Um, it wouldn't change traffic flow. In fact, what we're requesting licensing wise, if it does go through, is less than it has been previously. When we built the addition, which happened in 2005, um that addition allowed for 99 kids. All we're requesting currently is for 60 kids and to specialize in infant care. I'll be happy to answer any questions.

Okay. Anyone here to speak in opposition? Anyone else here to speak in support? All right, we will go ahead and close the hearing and open up for council questions. Seeing none, you have pending bill 2025-078 in front of you for roll call. Hazelton, I Joe. I Camper. Hi, Lester. Hi, Michael. Hi, Thomas. I Young I I bill passes.

All right, that takes us to item D, pending bill 2025-079. An ordinance of the city of Jefferson, Missouri, approving a PUD plan for property located at 1745 East Elm Street. All right, we will go ahead and open that public hearing for travel.

Thank you, Mr. Mayor. Uh, as the clerk stated, before you is the PUD plan for a warehouse and self- storage facility located at 1745 East Elm Street. Um, this property is currently zoned PUD and is just under [snorts] 2 and a half acres. U, the property is located off of Eastland Drive to the northwest. um and um is in an area that's zoned commercial RA2 C2 as well as uh other PUD plans across the street as part of the plan uh that you have on the screen and in your packet. Um, there are several selfservice storage units to the left and then also a larger warehouse uh style building that would be used for offices or other contractors to rent out. Um, as part of the plan, you can see that there is a sidewalk being installed along East Elm there, which was a big concern with other PUB plans in the area. This would be helping take care of some of the uh deficient sidewalks. um that are in that area. This um plan went to the planning and zoning commission at their February 12th meeting, passed at a a vote of 8 to zero. Um and you can see a rendering on the board of kind of what the warehouse area would look like for the uh the larger building there. um storm water um design is a challenger as there are quite a few easements through the property and that would require the owner to work with MDOT and others to get uh that rerouted. Be happy to answer any questions and we do have a representative here as well. [snorts]

So, the the building with the larger warehouses and so forth, um, that can be used for private uses as well. I've got my 40ft PO RV bus. I want to park somewhere safe. Is that I mean, or is it strictly for business use? That would probably be a better question once we get to the end and let the developer talk on that. um there wouldn't be anything preventing it because there is self storage and a warehouse there. But as far as their plans and what they would allow, that would be a question for them. Thank you, sir.

Councilman Wel and Councilman Lester. Thank you, Mayor. As sidewalk or concrete? Sidewalk? Sidewalk. Concrete. Very good. Thank you. On the picture on uh the location, it seems to indicate quite a bit of uh trees uh between this area and the road. Is that is that correct that there's

Yes, there is a a large MDOT rightway here that has a significant portion of trees in it. Um that area is not affected by this project um as it is right away. Yeah, I was referring to I think the next next slide, but yeah, that one is that kind of correct? Yes. Um the area that you're seeing there that is wooded and has brush there, that is a mod right away.

Okay. Thank you, Councilman Campion. Just to uh comment on Mike's um the uh MODOT has just recently removed most a lot of those trees and cleaned up that area and the height of the highway is over top of trees. So you can still see the area just just if you're thinking like that blocks it. It's not it's not blocking the area. That that was my question. How much how much it blocked it? Yep. All right. Is there someone here to speak in favor of the proposal? Welcome. If you could just identify yourself. Thanks for being here.

Sure. I'm Brian McMillan with Bartland and West 601 Monroe Street. Uh thanks for having us here tonight. Uh I would say that Bo Dubert is the developer on this and he is unable to be here. He's out of the country and his dad Pat Dubert would also love to be here, but he had to have a medical procedure in Kansas City and can't be here tonight either. So, uh, so I'll try to answer whatever questions you have, but, uh, but, um, but yeah, we're trying to do a, uh, self storage development, but then I think kind of the the real thing you're going to see is this, uh, warehouse, uh, facility. And to answer some questions, yes, private, their intent is that a private person could could store their big RV, their big boat, or whatever in it if they can get it in there. It's it's kind of a tight site, but I've tried to put it at the front to to be able to get access to it. Or it can be a plumber that wants to have their own shop or painter or somebody. So, it's just it's going to be kind of a multi-use facility, but it's not a facility where you're going to have like an office where, you know, people are coming coming and going all day. It would maybe be the office for whatever person is using the facility. So, it's going to have a very low traffic impact. And um and yeah, this is a very difficult site, too. It's it's you kind of wonder why it's sat there for so long because it's in an area that's really grown but yet it's kind of a flat site and you think oh that's a great site but I over the years I've looked at putting a credit union there Sonic looked at going there but uh all the storm drainage from this whole area comes right down through the middle of the site so they're going to have a significant investment in in rerouting the storm water through this site and getting it down to the bottom. And they're also going to have a pretty big investment in detention because because it will overt tax the storm system and uh so we're going to try to take care of that so we don't cause any flooding downstream and um but yeah and the I know the sidewalk I did the side plan across the street for uh the Chung

family and and uh that was a big issue and I think there was a question about asphalt or concrete. The new sidewalk will be concrete. The existing sidewalk that's at the top of the site is asphalt and it's it's actually in decent condition. I've walked out there and looked at it a couple times. So, with that, I'd be happy to answer any questions. Again, with the the warehouse area. Um, so that's going to be I know in retail, you know, shopping centers and such, you you get a a spot and it's what they call plain vanilla. There's really nothing there. Are these going to be kind of like that?

I think that's kind of the intent right now is that we're going to uh I think we're actually going to be doing the architecture on it and uh and it's going to be kind of a empty space that you can customize however you want to. And I'm not sure if they're going to condo it out yet or if they're going to lease them, but uh but there's been talk of that too. So, okay.

Thank you, Councilman. I think at one time they were looking at maybe a coffee shop coming in off of Eastland up there too at one time and I think one of the proposal or the problems was how much of water retention coming off of that would be down in that. So um with that knowing that they're they understand that that's probably the issue where everything drains down to that first lot anyway. Yeah. Yeah. And we have been working with MODOT as was mentioned earlier and they're going to allow us to tie into the pipes where we can and try to make it as seamless as possible. So, all right. Thank you. Thank you.

Is there anyone here to speak in opposition?

Again, you just identify yourself. Thanks for being here. I'm Kevin Camper and I live over on Eastland Drive. Um, [clears throat] my concerns with the those projects there is that, you know, I'm we're all proud of Jeff City and one of the first things we're going to see now coming in off of 50 is, you know, not a business, but we're going to see storage units, which I think is myself that's just a deterrent for other businesses. And I think it also kind of decreases the land value or property value of the areas around there. One thing I wanted to address, but you all have already addressed it because you talked about at the last meeting that that tree line would would hide those from the highway, but the elevation of that highway is up there. You look right over top of that. So that's that's not going to hide that at all. It's it's going to be visible in there. But that's just my concerns is I mean we put all that money into the overpasses, have it looking really nice, you know, kind of proud of the city and and now we've got storage units when we come in. Thank you for your time.

Okay. Thank you. Anyone else here in support? Anyone else here in opposition? [clears throat] All right, we'll close the public hearing. Any questions from council? All right, seeing none, you have pending bill 2025-079 in front of you for a roll call vote. Joe, no. Camper, no. Lester, no. [snorts] Michael, no. Thomas,

no. Young I Allan I Hazelton I three I six nos bill fails. All right that ends the public hearing takes us to item seven appointments by the mayor. You have one in front of you for downtown Jefferson City Conference Center, TD, TDD, and CD. And you see the proposed board members listed.

Second motion.

All in favor? I any opposed? All right. Takes us to item eight, presentation from staff consultants and invited guests. I'm not aware of any. All right. Item nine, announcements by mayor, council, and staff administration committee. Councilman Hours. Thank you, Mayor. Uh, administration meeting is scheduled for April the 1st at 4 p.m. Yes. across the hall. All right, sir. Finance Council Lel.

Thank you, Mr. Mayor. Uh, this week's meeting is cancelled. Uh, no agenda items, but we'll look to have one next month. Thank you. Public safety council. Thank you. Our next meeting is scheduled for Thursday, March 26, 3:30 in the Boon Bank room. And finally, public works and planning. Councilman Lester. Yes. It's scheduled for uh Thursday, April 9th at 7:30 here in Council Tambers.

All right. Other announcements. Chief Police Department Operation Spring Cleanup.

Thank you, Mr. Mayor. So over time, I've noticed a very gradual but distinct increase in the number of complaints I've received about um junk vehicles, abandoned vehicles, vehicles that are broken down in the street. Um so I've taken it upon myself to drive around the community just to see how bad the issue is. And I can say in most areas, um it's enough that I've decided I'd like to apply some resources towards that effort. Um, so what we're announcing, and I've talked to code enforcement about it, is to have our own operation uh, spring cleanup that would coincide with the city's bulk cleanup, spring cleanup efforts in April. Um, and we would assign staff to go out and identify where those vehicles are at, broken down, junked, uh, abandoned. um educate the owners of those vehicles about the codes and at a last resort um enforce and remove those vehicles if we could not get voluntary compliance. So, I wanted to put that on everybody's radar right now because I want to give enough uh pre-notice of that so that we can get some voluntary compliance with that before we have to come out and start to enforce. Um but we will to coincide again with uh spring cleanup in Jeff City. Uh during those weeks of April, we're going to be assigning staff to go out and proactively look through those vehicles and hopefully get those removed voluntarily. But happy to answer any questions if you have likely mayor. Chief,

good good venture, but how do you identify it just based on not having a license plate or an expired tag on it or how do you identify ones that aren't?

Well, there are several several ways. I mean, I'm I'm talking about, you know, at the very least the ones that are up on blocks on streets, you know, that present a a safety hazard. Um, but all vehicles are required to be moved every 72 hours. And so, if they're overtime parking and we're asking for neighbors to call us if if vehicles have been in areas for a a long time, we will come out and mark those vehicles and go back and check them 72 hours later to make sure they've moved. But, uh, the ones that we'll be going after are very readily apparent that they've been there for a long time and they're causing a safety or a health concern or just increing increasing the blight to an area. Thank you,

Councilman Camper. U Chief, to your 72-hour thing. So, um, I pass these cars every day. Um, you guys put the orange sticker on, they move for 72 hours, and then they come back to the same spot without that sticker or you can see the white part where they try to peel it off, you know, after they move it there. I guess there's nothing that can be done with that. Or if the vehicle's been moved, then no, there's nothing we can do about that because they're in compliance with the with the ordinance. But if they just simply remove the sticker, we do put those onto a log um at in our dispatch center so we'll know whether or not they've been moved or not. Okay.

Thank you. All right. Thank you very much. Takes us to item 10, consent agenda. There's three items on the consent agenda. Motion to approve. Second. Got a motion and a second. All in favor? I. Any opposed? Great. Item 11 A 2025-081 an ordinance of the city of Jefferson, Missouri, amending chapter 2 of the city code by the addition of one new section regarding the personnel management.

Mr. Barkley.

Yeah. Hi. Um so uh here we have an ordinance um and this was uh uh addressed in the administration committee um that essentially just would allow uh the city administrator Brian uh to uh have the authority to approve policy changes um that and if you look at the ordinance these are changes that would not alter the pay or benefits of city employees. They would not alter the atwilled status of city employees. It would not create new positions. We would not eliminate any existing positions. In other words, we're not making any substantive changes. Um you see in the bill summary, you know, we have a policy manual. We've got 22 different articles or various topics. You know, we've contracted with Lexipole. Uh if you'll recall, um in the budget this year, we had some money in there to do this. Uh the police department and the uh fire department currently use Lexipole to do their internal departmental policies. So, we've contracted with them to do our citywide policy manual. Um, you know, we have the current city city handbook is is is grossly out of date. It's not been kept up with uh state or federal laws. Um, as well as just, you know, modern uh employment practices. Um, you know, I often say, and those who have been around me know that, you know, when I first came here, uh, about 14 months ago, the first thing I saw was we had a policy governing AIDS. Um, you know, I haven't seen an AIDS policy in the 30 years I've been doing HR work. Uh, and it's, uh, that's how old our handbook is. Um, so, um, it it's in desperate need of complete replacing. Um, you know, this is a rewrite. This isn't where we're going to bring a policy document and mark it up with a couple red lines and bring it for approval. That's not happening here. This is a complete replacement. Uh, the way Lexipole works is they give us the content. Their content is rooted in uh, you know, they've got attorneys on staff. They do this in every state. They they keep up the state and federal employment laws. They base their content

on that along with best practice practice. They send us the policies. Uh we have an internal team with a representative from each department or department heads or their design uh to review each of the policies that Lexipole gives us so that we can make the edits that are applicable to us, put it back to Lexipole, then they update it, and then they keep our policy manual up to date. as the laws change, as the rules change, they make the updates for us. They send it out, it goes out to our workforce, we don't even have to touch it and that's all done. But if we have to bring every policy here for individual approval, every time a change is made, that process won't work. We'll have to look at a different process. Um because it's there's there's too many things to be done. And you know, obviously, like I said, you if we're going to bring anything that's outside of the things in the ordinance that alter the payer benefits or or or the out status or creates positions or any of those things, we would continue to bring that here. There's also provision in the ordinance that would uh require that from time to time we would bring updates to council so uh you could be aggressive what we're uh operating under dayto day for the management of our workforce. Um so that that's what's in front of you today. Happy to answer any questions.

Councilwoman Allen, thanks. I appreciate your work on this. This seems very reasonable. Um although I assume um anything significant outside of this and especially the rewrite, you will be giving us regular updates about it. And if there are law changes, I would think that needs to be something we would be updated on, but looks very reasonable otherwise.

Yeah. Well, a lot of times like um you know there might be you know uh you know a case decision that that that is precedent setting on FMLA you know and policies have to be updated you know it's not a law change but the policy gets updated for us and then and then it gets rolled out to our workforce you know those things those things happen all the time most employers don't keep up with those poll does that for us and that sounds great the reality is that's a benefit type of thing too So there's not that probably that many policies that don't affect one of those categories you have. So very reasonable and I know you'll keep us up to date on the changes that you're making and the progress that they're doing.

Yeah. And and just to clarify is not a benefit. It's a legal entitlement. We would not consider that a benefit. Just just in just so there's no confusion there. Okay. Not to quibble, but the reality is some kind of significant change that is legal. I would want to know about it personally. So, Councilman,

thank you. I know we had a lot of discussion at the administration meeting on of how, you know, on what things we might be discussed with and brought back before. I think Paul laid out a pretty good line of, you know, anything that goes outside the code, uh, that it would be brought kind of before us to look at, but most of it's the minutia daytoday things that would help run the uh, the offices and everything here. I know there were several questions at the at our meeting that was brought up about that. I think that was uh laid to rest and I think Paul did a very good job of of saying yeah on these updates you know the really good ones uh we bring back for council review and then council.

Thank you mayor. The only comment I would add to that in in the admin committee was the last thing I think we want to do was add a layer of bureaucracy that hindered this organization from functioning appropriately. So, and I think this helps in not doing that. Thank you, Dr. W.

Yeah, I recognize the need and thought this happening. Uh I would just request that as as this goes through that uh we are uh prized of where we're at in the process uh and how long how long a process is in terms of getting all this uh new newly done. I I suspect overall it'll really take us several years to get through everything. I mean it's pretty well, you know, there's, you know, there's a lot of work to be done to, you know, to get through a complete re-agree, right? I mean, you know, there's it's and and policy manuals are never complete, right? They're always a work. It's always work being done, you know, it's always maintained, but I think it's I think it'll take quite some time.

I guess I guess the question is is to get it so it's all into Lexipol. Yeah, Mr. Nichols, just to address Councilwoman Allen's question, the ordinance does require the city administrator to periodically report to you all the changes that have been made. So, they just they just will do those without your voting on them, but you will be advised of those and that's perfectly fine. I trust um administrator to keep us surprised. I just pointed out that legal changes are something that usually have significance and that I would be interested in and probably other council members would be too.

Okay. Thanks, Mr. Buckley. Great. It takes us to item 14B 2025-082. [clears throat] An ordinance of the city of Jefferson, Missouri, authorizing the mayor and city clerk to execute an agreement with Allied Services LLC, DBA, Republic Services of Jefferson City for solid waste collection services.

Mr. Been busy night. Um, so what uh like the clerk uh stated, what is before you is the ordinance to authorize a 10-year contract with Allied Services um also known as or doing business as Republic Services to Jefferson City for solid waste services. Um over the last year, uh we've been in the um planning and RFP process for a new solid waste provider and contract. Um when the RFP closed, one company submitted a bid with that being Allied Services who's doing business as your public services. Um some of the contract um highlights um which you have the full contract in your packet, but some of the highlights um service is going to stay the same as what it currently is. Um they're still offering same number of pickups, can sizes, uh single stream recycling, um spring bulky item pickup, many of the same services that we already know um will be in that contract. Um rates are consistent with what the current contract has and those um will increase based off the water uh sewer trash index. That's currently also the the same as the contract that is currently in place. Um it does increase every year, but it'll be based off of that index. Um as I stated before, it is a 10-year contract. Um it does require uh universal coverage, meaning that it is, you know, citywide all trash service. It is an exclusive contract with Republic Services. Um Republic Services is going to perform all the billing. The city does not have to do any of the utility billing for trash removal. Um that'll all be handled by Republic Services. Uh couple things that are exciting or new um is they are going to have a dedicated construction account manager to serve as the point of contact for contractors. Uh

one of the big concerns that we've had in the past is with rolloff dumpsters for demolition waste or contractor waste. Um with this new contract that would also create a position where they're going to have a dedicated contact to get rid of some of those issues that may have been experienced in the past. Um, another thing that's going to be created out of this contract is Republic Services is going to create a Jefferson City specific dedicated micro site. This would be a site um that we would link through our city website um that Molly could put out in med social media and it would allow citizens to come to a site that is specific to Jefferson City's contract and the information for what we do rather than going to just a a general republic services website. Um besides that um the other change is with this new contract there would be a multifamily for um larger multifamily establishments or uh residences to have a rolloff for bulky item pickup. Um part of that would be the owner of that property would be responsible for contacting Republic to have that delivered and picked up. Besides that um the service is going to is going to stay the same. Um, you know, the landfill is the same. Um, and the, um, city also would receive certain services without cost um, that we currently do. That's trash service for city uh, [clears throat] properties and then also a road repair fee and a donation to the household hazardous waste program. Um, I'd be more than happy to answer any question and there are representatives from the public here that could answer questions as well. [sighs]

Councilman Thomas, excuse me. Um, so this will continue the glass recycling bins as well. So glass recycling is actually done through Ripple Glass, but it would continue uh Republic Services um assisting us in hauling that from the drop off location to the empty site. Uh but Ripple Glass actually comes and gets that material and processes it. So it's it's kind of a combination of two different recycling programs, but Republic does assist us with the logistics of of emptying those and that continues.

Yes. Thank you. Okay, seeing no other questions. You good, Mr. H? I know we've got representatives here. Thanks for being here. All right, we will move to item 12 12A bills pending 2025-073. An ordinance of the city of Jefferson, Missouri, amending chapter 19, motor vehicles and traffic schedule J Parking prohibited by the addition of sections on Veterans Lane. Mr. Bur.

Thank you, Mr. Mayor. Yes, Veterans Lane is off of Christy Drive between Strikers and West Drew. Um so uh this topic was was limited parking on Veterans Lane was brought to to traffic and transportation by uh one of the business owners down uh Veterans Lane uh Frosty's Auto Services I believe or Frosty's Auto Clinic, excuse me. And uh down Veterans Lane is also Plum Supply and Aging Best is right there on the corner. So um this proposal was actually a compromise uh between uh Frosty's and aging best leadership and uh uh after uh discussion and and hearing that compromise traffic and transportation uh unanimously suggested approval uh of this of this parking limitation bill. So uh with that um I would answer any questions you guys have. All right. Seeing none, you have [clears throat] what is there? What they what is their new lot going to be? They look at trying to do their new lot.

I know there's there's been talk of a new lot there, but I don't know of any plans that have been submitted as of yet. Dave, has there been any plans? No. Thank you. Councilman Hazelton, do you have a comment? I just wanted to recognize Jeff and get your attention on that. All right, that's where we go. Just to let you know, Councilman, I know they were applying for a grant for it because like many places, you have to figure out how to find the parking lot. So, thank you.

Okay. 125-073 is girls college and 73 girls. Yeah, they vote in front of them for a roll call vote. I thought Cam Peter I Lester I Michael I Thomas I Young I Allan I Joe no bill passes. All right. 2025-074.

An ordinance to the city of Jefferson, Missouri, amending chapter 19, motor vehicles and traffic schedule H yield signs by addition of a yield sign on York Drive at Liverpool Drive. Mr. Brown. Yes. This intersection is out in the Coven Gardens subdivision. Uh it is a T intersection that presently has no uh no stop sign or yield sign at it. Uh the the request uh to traffic transportation was uh to add some patrol at this intersection and uh traffic transportation uh pass unanimously a yield sign at this location. So any questions?

Seeing none, you have 2025-074 in front of you for roll call. Lester. Hi Michael. Hi Thomas. Hi Young. Hi Olers. Hi Allen. Hi Ozelson. Hi Joe. Hi Cam Peter. Hi. Bill passes.

All right. 2025-075. [clears throat] An ordinance of the city of Jefferson, Missouri, authorizing the mayor and city clerk to execute on behalf of the city of Jefferson an air service guarantee participation agreement relating to new air service at Columbia Regional Airport and authorizing a $50,000 supplemental appropriation in the 2025 2026 budget. Mr. Perry,

thank you, Mr. Mayor. Um, this bill would authorize an additional air service agreement with the Columbia Regional Airport in the amount of $50,000. It would be to cover a new flight to Charlotte. Um, we do have air service agreements that we've had outstanding in the past. U, this is something that was requested. It is going to be a co-op project for multiple um organizations as well as the University of Missouri to participate in. And we have recommended the supplemental appropriation from the general fund fund balance in the amount of $50,000 which is where we took the other supplementals from as well. This was approved by the finance committee. Questions, comments? All right. You have 2025-075 in front of you for roll calls.

White. I Thomas. Hi. Young. I Hollers. I Helen. I Hazelton. I Joe. I Cam Peter. I Lester. I move passes. All right. Item D. we have already taken care of. Items E, F, and G have already been taken care of in the public hearings above. That takes us to 2025-080.

An ordinance authorizing the city of Jefferson, Missouri to execute a tax credit agreement relating to a proposed hotel, conference center, and parking facility and [clears throat] approving certain documents and authorizing certain other actions in connection therewith. Mr. Thank you, mayor. This agreement will authorize the Missouri Developmental Finance Board, the Capital City Corporation for Growth, and the city to utilize state tax credits for the purposes of a hotel, conference center, and parking garage. Be happy to answer any questions. Okay, seeing none, you have 2025-080 in front of you for roll call vote. Thomas, hi. Young. Hi Pollers. Hi Ellen.

Hi Puzzleton. Hi Joe. Hi Camp Peter. Hi Lester. I Michael. Hi. Bill passes. All right. Item 13, informal. There's nothing on the informal calendar. Item 14, resolutions. Resolution 2025-72. A resolution authorizing the city of Jefferson to apply for the Missouri State Transit Assistance Grant. I would move for passage of resolution 20.5-72. Second.

We got a motion and a second. So you have that before you for discussion. Any questions? All right. You got resolution 2025-72 in front of you for roll call vote. Young, yes. Hollers, I. Ellen, I Joe, I Camper I. Lester, I. Michael, I Thomas, I. Resolution is adopted.

All right. Item B, resolution 2025-73. A resolution authorizing the city of Jefferson to apply for the Missouri Elderly and Handicap Transportation Assistance Program Grant. Like move for passage of resolution 2025-730. Second.

All right, you've got that in front of you, Mr. Burn. Any comments? This is just to allow us to apply for a u a grant that we have not have have not uh uh went after in the past. And uh would like to thank uh Dave and his group Dan Dan White Camp helping us uh take a look at this grant and and uh make an application to it to kind of help our handy services. [snorts] All right. See no questions. You have resolution 2025-73 in front of you for roll call vote. Mers I. Allan.

Hi. Hazelton. Hi. Joe. Hi. Camper. Hi. Lester. Hi. Michael. Hi. Thomas. Hi. John. Hi. Resolution is adopted. All right. Item C. Resolution 2025-74. A resolution approving the city of Jefferson to upgrade the Jefferson City Police Department's 911 infrastructure. This comes more than Joe. Yes. Um I'd like to place this on the informal calendar so we can have a bit more discussion before voting. Okay.

Takes us to item D 2025-75. A resolution of the city of Jefferson authorizing the city administrator to execute an agreement with GBR LLC doing business as I am for health for supplemental employee benefits. Thank you, Mr. Mayor. I'd like to put this on the table for council consideration.

Great. You have 2025-75 in front of you, Mr. Buckley. Uh yeah, this is a uh resolution that uh would allow us to enter into an agreement with IM4 Health and and Rwood Financial to uh um set up a supplemental uh insurance benefit for city employees. Um and I'm I have Gabe Pulsey here with Redwood Financial and uh one of these partners, Tanner Gardner with I am for Health are on the line to outline this for you. um and uh and and what this what this would do for the city, what this would do for city employees. Just want to be clear and I understand that that before I joined the city about two years ago, there was a supplemental benefit to do with prescription drugs and high-cost claimments and this has nothing to do with that. Uh this has no impact on our our current benefit structure whatsoever. Uh this is this is clear this is absolutely a supplemental program uh that that is over and above what we currently offer uh that would be optional to city employees um and uh would generate some savings and cost for for the city and that's that that's why we're bringing it forward because the opportunity to save some money that's thank you my name

thank you Mayor Fishwwater thank you guys for having us my name is Gabe Hallsy I own Financial Group here in Jefferson City. Uh we're just literally right up the street across from the courthouse. And I started Redwood back in 2015 and uh we've had we've grown significantly. We're now in we've got folks in Kansas City, Tulsa, Marian, Illinois, and we got to open a new location in Falton. So we're very excited to be with you all. One of the our three core values are learn, consult, and serve. So our teammates that we have, we encourage them to, you know, be entrepreneurs within our organization and look at different ways that we can provide value to our our clients and how we can bring savings or increased coverages to our our clients. And 2020, our my partner Luke Marks brought this these programs to us. And uh we really have I I told I taught at Missou for about five years. I told my students insurance is not static, right? It's always changing based off risk or changes in laws. And part of what we're going to talk with you about today is is stemming from that. It's an IM for health program that we're going to have Tanner Gardner come on and really talk about the values that that and the savings that we're able to provide the city. These there's about 40 to 50 different vendors in the marketplace that do do these type of programs. So when we look at a new program to bring into the Redwood, we spend time vetting it out and we spend about 18 months looking at this specific program and its value to our clients. And there's really three reasons I brought it into Redwood and we promote it to our clients. One is because the paper that the program's written on is with Crumman Forester. They're a large insurance carrier uh one of the largest in the country. We actually they are on my property and casualty. They handle our our largest client on our on our commercial insurance side. So very familiar with them. This program is also uh licensed and and and approved by all 50 department of insurance throughout the state of Missouri. And that was really important to me uh talking with our clients because it had to go through the rigors of being approved by the various

various departments of insurance. So that was important. And the final reason we decided to partner with these folks is the third party administrator on the program is a company called Forest Tones and or FTJ and they're one of the largest uh TPAs in the country and they do an excellent job. So we felt very comfortable bringing them in and making them part of the Redwood family. And so how this relates to the city, I'm going to let Tanner come on board here and uh go into more detail on the savings and the benefits that it provides the city. So Tanner Garner, welcome.

Perfect. Well, appreciate uh everybody taking the time today. It's a pleasure to see all of you. Hope you're all having a wonderful evening. Before we we really dive into it, let me kind of start by giving you guys a quick background of myself. And I'm going to explain this in a very very easy manner for everybody. So the the company that I actually work for is called Innovative Health. In in short, we're a leading national health insurance agency and we solely just focus on modern cost-effective solutions and we are proud to be the nation's largest provider of ACA compliant group policies. So mech plans, minimum value plans, what are your traditional kind of boring group health insurance? We are the nation's largest provider of those types of plans. So we insure right now about 27,000 different companies of that book of business. but now almost a million lives and then we are also a TPA so a third party administrator for some of the largest carriers in the world so we'll contract work for companies like Metife the standard Globe Delta VSP Beasley Mutual Omaha we just have a really big footprint in the group benefit space now the I'malth program that we're proposing to you guys we launched this during co so 2020 was our first year in market and really the objective of this program was to have this help navigate both the financial and healthc care challenges that was posed to employers because co but as we all know the impacts of that still being felt into 2026. Now as Paul mentioned I think the really main part of this program why it's been so beneficial across our Fortune50 companies to small mom and pops is that this program doesn't disrupt or replace anything. Right? So as Paul mentioned everything that the city's got going on from a benefits perspective from a payroll perspective from employees perspective everything stays the exact same. This program has no disrupment, no replacement. This is really just a supplemental product that's going to bolt alongside 30,000 ft view of what it does is that there's no out-of- pocket costs to you guys as the employer or as

the city or to the employees. This program generates a savings in payroll tax. So, the city is looking at saving roughly around $200,000 by having this product in place. The employees who are enrolled in this program will actually receive an increase in take-home pay of about 4 to 6%. And then employees and their families gain access to a whole slew of additional benefits at no net cost. Right? So if they want to use these benefits, amazing. Every employee is going to be educated to be shown how to utilize them. And they don't no harm, no foul because now they'll be able to stretch a, you know, $5 bill to a $20 bill. So to show you really quickly on how it actually functions, I always like to start by giving everyone sort of a deeper understanding of what the product is. So the the program itself is classified as a fully insured fixed indeed. So technically we are in the same genre of insurance as say AFLAC, Colonial Guardian. Now to show you guys how this really works. The first part I'm going to kind of highlight the um financials as to how this program is actually operating from a savings perspective and where you guys as the city are winning and where the employees are winning. So under this program, there's actually six different plan options an employee could fall into. Now what's a little bit unique or different compared to traditional group benefits is that employees aren't not electing which plan they're in. We're basically putting the employees into one of these six different plans where they actually receive the highest increase in take-home pay. Now, to explain how this worked in the absolute easiest manner, I'm sure everybody in the room here is very familiar with AFLAC, right? The the duck that we all see in the commercials, the most common AFLAC policy is classified as a hospital and demand, right? So if you guys as the city or any private sector or public sector company wanted to offer AFLAC, they would say, "Okay, you guys as the employee, if you want to pay for this AFLAC policy, you're going to pay for it utilizing section 125, right? So you're going to have a pre-tax premium where you're

contributing your X dollar amount to pay for this AFLAC policy, which section 125, right, as we all know, reduces taxable income the employee and reduces FICA spend and obligation for the employer. And then AFLAC says, "Hey, god forbid you go to the hospital." That's going to be called our triggering event. And then AFLAC issues a claim payment to the employee, right? You do X, which is X in that scenario. Go to the hospital, you're entitled to receive Y, which is this reimbursement from AFLAC. The way that our program works is in that same exact manner. So this program, as I mentioned, is a fully insured fixed and demi, where we're really just utilizing those two key components. First is, as I just mentioned, the section 125 tax code. Second element is the Affordable Care Act. Merging the two is what birthed it. So the reason why employees are going to see an increase in take-home pay is because on every paycheck they're going to see two new things. They're going to see a pre-tax premium and then a claim payment. The net result is going to be increase. So to walk you through how that works, I always think it's best to just show an example here. So this shows a monthly employee or by weekly employee making 15 bucks an hour, $31,000 a I know it might be a little small, so I'll kind of walk through it, but column on the left is showing my bi-weekly paycheck part of the program here. So, hey, my gross income right now is 1,200 bucks. Currently, my taxable income is 1,200, but right now I got to withhold 202 out of a check to pay Uncle Sam, and I'm going to walk home with 997 in my pocket, right? Sort of a normal situation today. With the product, as Paul mentioned, the gross income the employees always stay the exact same. That's never changing. All that happens is that they see an additional pre-tax premium for this program. Now, obviously employees are going to have other existing premiums for maybe major medical, 401k, HSA, vision, dental, etc. Everything stays the exact same. This just an additional and all that does under section 125 is reduce the taxable income, right? So from 12 down to 646.

Tax holding is now 74. Big thing, right, is that we just save that employee 127 bucks in the reduction taxes. The second thing that the employees going to see on that same check is actually a claim payment from Crumman Forester. Now, when I was giving you that analogy about AFLAP, right? Hey, you did X, which is go to the hospital, you're entitled to receive this claim payment from your insurance carrier. The way that this program works, technically within our plan documents that we have filed with the Department of Insurance, there's about 97 different triggering events the employee could do and it would be usage of any of our benefits that we have included in this program, which we'll circle back to and expand on that. Now, one of those approved 97 different triggering events, sort of the easiest, is our online health coaching. So, every single month, the employees going to receive a medically written monthly newsletter. just by the employee simply receiving this newsletter. It talks about a different disease prevention topic. Embedded within it is a certified CPT code that qualifies as medical care and more importantly qualifies as that triggering event. Right? So if you kind of think about that conceptually just by me simply receiving this medically written monthly newsletter is the triggering event is the activity I did for that month which allows me to receive this claim payment within the confines of payroll. Now the net result right is we could all see hey I went from making 997 to now,32 right so this employee is now going to see $35 more on a bi-weekly basis by having this program in place now the the biggest question I always get on this from employees when our team educates is people will tell us hey it's really not that complex right you're deducting a premium that's pre-tax which will save me money my taxes just like any other you're then putting back in this claim of 461 People say, "Hey, simple math, right? 553 you're deducting here. 461 you're putting back in. I'm obviously short 92 bucks, right? Where where does this difference go?" Delta between those two numbers, that is the technical cost. The

insurance actually goes to pay crumb and forer for the actual insurance policy. Now the reason why employees don't feel the weight of paying that why this program comes out of no out of pocket is since this excuse me premium here is larger than this claim it always creates a savings in the taxes that is greater than that delta right so hey I saved 127 bucks in the reduction taxes take the cost the insurance out of that 92 I walk home with an increase of $35 more on a bi-weekly basis there so that's what it looks like on the employees distribution and then to quickly highlight why it's a for the city is I'm sure as many of us know the the anytime you add an additional pre-tax premium right so whether that's major medical 41k HSA FSA vision dental etc right reducing taxable income always reduces FICA that is the only reason why section 125 exists so we just take a look at that same employee right taxable income prior is at 1,200 bucks where currently as the city you guys are paying your share of 7.65% 65% based on that with the policy. It is still a full modif taxable income, right? So you're still paying 7.65%. Where the win is for the city is over here on the right in the difference. So now our clients are just saving this 91 bucks per employee per month or $1,100 per employee per year. Now where we make our money as a TPA is we have an admin fee, but in that same sort of concept, take this admin fee out of the gross savings, right? So pretty straightforward. ABN fees is 40 bucks per employee per month, 480 per year per employee where your gross is at, you know, 1,100 minus the 480. That's how you guys are netting this annual number of $7 to $800 per employee per year. Now what we did for you guys as the city Paul kind of gathered some basic data for us and what we were able to do was actually going to show this analysis here. So, um, this is, uh, not including the firefighters, right? I'll talk about

that a little bit more and Paul, we can touch on that a little bit further, but this is just looking at the city employees. So, hey, I got 345 that were on the census. Out of that, the city will be saving roughly about $215,000 by having this product in place. And then what's pretty neat is that this is a live document. So, I could, you know, click on anybody and just pulls up paychecks before, paychecks after. So this specific employee, I could go from making, you know, $1856 and now $18.90, right? So I'm making about roughly $33 more a check, about $74 more per month there. So I'll pause there because that's I know that's a lot to absorb on just the first half um on the financial aspect. Any questions?

I don't see any right now. So I think if you want to just continue.

Yes, sir. So now switching gears on the benefits side. So as Paul mentioned, this product also provides baseline benefits to every employee. And what's really nice about this is these benefits are available day one. So these are extended to every single employee regardless of employee status, full-time, part-time, seasonal. Nor does it matter where I, as the employee elect major medical, right? So I could have the city's coverage, maybe mom and dad, spouse, VA, or maybe I have nothing. This provides me some baseline day one. So no waiting period. First thing employees are going to gain access to is a hospital and debit plan. So just like that analogy I gave with AFLAC Colonial basically pays the employee another claim payment from Crumman Forester. God forbid they go to the hospital. Right? So depending upon what plan I fall into determines the specific hospital indemnity payout. So right if I'm in plan 1500, hey I'm confined to the hospital, I'm going to get paid a,000 bucks to be initially confined. pays me $1,000 per day from up to 10 days. Only last sort of caveat to this is this is the only portion of the benefits that's just available to the employee. Every other benefit is now extended to their entire family and there's no limit, no co-pay, no deductible on any of them. So, moving to our unlimited virtual care, employees and their families gain four different buckets of virtual care. The two that I have just seen to be the most applicable is our virtual primary care and this behavioral health. Right? So sadly just regarding primary care in our country postco we've all seen it's just grown harder and harder for all of us to go see our physical physicians. So now employees and their families they can elect their own virtual primary care doctor where that virtual guy can do everything my physical guy can do. And then one of our founding pillars was behavioral health because we released this in the midst of COVID. So every single one of our employer groups was saying, can you address anxiety, depression, ADHD to be on that forefront, we still have roughly 30,000 massive licensed counselors to help

those topics. So it's pretty neat. If an employee wanted to, they can just see the same therapist every single day. They just book an appointment on the app of the portal. And then probably the the biggest benefit that we've built into this product is we do have some initial health screening. So if employees choose to, right, they have access to metabolic testing, genomic screenings, that preventative health coaching newsletter, but in my view, the biggest benefit that our employers similar in size and structure to you guys have seen is this RX plan. So it includes roughly about 5,000 of the most prescribed medications that come to the employees and their families at a $0 co-pay. Now, the reason why that is so impactful is you guys as the city on your major medical being self-funded, right? you guys are already looking at every single penny that's being spent on that claim pool, seeing where you're going to mitigate costs. Prescriptions are always one of the biggest cost of claims that occur on that major medical. So now the story is just saying, okay, as the employee, amazing, I can get that same bottle, the same pill, the same pharmacy where I will pay zero as the employee in the family. Bigger picture will really be for you guys as the city and that we've been able to eliminate our generic drug spend off the major medical policy. So the whole idea behind the benefits is being able to shift and eliminate claims right it's the whole idea become you know become allowing the employees to become a consumer of insurance right because for far too long in our country you've just been told hey you got three plan options you pick the best one that best you don't really know having this program it's really useful by saying hey if you wanted to do everything the same way today right we're not disrupting not replacing now having this program you're just proving provided a different mode to maybe access some of those same healthcare benefits at a cheaper cost. And then really the last benefit and I will stop talking is uh we have built in a very robust savings network. Now the easiest way I describe these is these are not insurance. They're just guaranteed savings with roughly 750,000

providers that we've contracted for all these elements down below. Altogether they're adding up to about roughly 65% savings on all these elements. So, this is where I always say you guys as the city become more attractive and more of an employer choice than you already are, right? Because now you can say, "Hey, regardless if you've been with us for 25 years or one day, day one, I'm going to give you some baseline benefits, right? Once again, if you want to use these, amazing. You'll be educated. You'll be shown how to utilize it on the app of the portal. If you don't, no harm, no fab because now stretching this $5 bill to a $20 bill if you're qualified, just got a little bit easier there. So, I'll pause there because I know that was a lot that I threw at you. It's the whole whole song and dance.

All right. Thanks. [snorts] Questions?

I just want to say I'm excited about the benefits for the employees. I think this is a really great opportunity for us um for our current employees and people coming on. And of course, I'm always excited about us saving money, but um you know, those two combinations are just really potent. So, I appreciate you all bringing this to the city and um you working to help us in the city. No, thank you so much. I appreciate that. All right. See no other comments. You have resolution 2025-75 in front of you for roll. Allen. Hi Hodzelson. Hi Joe. Hi Camp Peter. Hi Lester. Hi

Michael. I Thomas I Youngers I resolution is adopted.

Okay. Item 16, approval of the close session minutes. Move to second. We got a motion, a second. We'll do a roll call vote. Hazelton, I Joe, I Cam Peter, I Lester, I Michael. Hi. Thomas, I Young, I Allan, I minutes are approved. Right. Item 16. 16A 300400 block of West Main parking plan. Mr. Brown.

Thank you, Mr. Mayor. Yes, I am seeking permission today to add some parking um along West Main Street east of Missouri Boulevard kind of between Creek and Missouri Boulevard area. uh as you're going up to the cap. Presently, uh it's a dual lane um dual lane with a median in between. Uh there's, you know, the amount of traffic that runs through there, uh one lane can accommodate it. And with our uh with our limited parking given the Master Street parking garage, uh we thought it'd be a good idea to add some parking uh in this in this area um and hopefully help some congestion on the other side of the capital is the is the hope, but at least add some parking uh to the system. Any questions?

Questions. Councilman Thomas, how many spots is this going to create? So, this will create approximately 30 spots. Thank you. And they'll be metered. Yes, they there'll be uh signs. Uh so, we'll have to use the app to to pay for pay for those. Yeah. Four hours. Four time on that. Thank you. Councilman Camper. Unless there's comment on motion to approve. Second motion. Do you have a comment or a second?

I I do have a question. Do we have a second motion? All right. So, Councilman Hustleton, upon inspection of this map, it might understand that there are street parking places on the bridge going over the creek. Uh so we quickly put this map together and so everything that you're seeing here this is this is just a uh take it as an example but we do have an in-house uh traffic person and we'll make sure that that everything that is striped is safe and appropriate.

Okay. I was just I I noticed this I guess I didn't notice it when I was in public works and planning. So thank you We've got a motion and a second. I would just like to make a comment that I appreciate the work that you, Mr. Fitch, your entire department has done in implementing a very complicated and very timely parking rearrangement. We as a city have been talking for a long time about what happens when that garage comes down. I don't think anybody in the city should have been surprised that we had to make some very significant changes when our parking was rearranged. On top of that, we council. So, we made a decision that we were going to professionalize our parking and you guys did a great job of finding us a professional parking operation and we have made some significant changes, some more recommendations on the way. I hope the message will get out that we are doing everything we can. We understand the importance of the capital and the dome in this city and you guys have done a lot to try to create parking around that building because we have an obligation and a responsibility as the capital city to try to give people coming from the outside the ability to get into that capital building within reason. in addition to the other parking that's available and I think [clears throat] Miss Brian and our team have done a good

job of trying to communicate with the community yet. We still have some that are not we're not getting the message out as broad as we need. So, we need to continue. But I appreciate this. I was in public works when you presented it. I think it was well received by public works and then Mr. Ukraine requested to get it on the agenda tonight so you could do some work. So when people do come back to the capital next week, we've expanded opportunities and I think we're going to continue to look at opportunities to change where we need to and we've made some changes. We've had numerous meetings. You've had numerous meetings with PCI and I think they have tried to get the message out. I hope this community will understand that we have spent a lot of time on parking. We're not there yet, but we will get there as a team and I appreciate you bringing this forward. So, you have this motion in front of you. Are there any other comments, questions? We'll take it to a roll call vote.

Joe, I Cam Peter I. Lester, hi Michael. Hi Thomas. Hi Young. Hi Allan. Hi Hazelton. Hi. Motion passes.

Thank you. Item 16B. We have asked Mr. Crane and Mr. Nicholas to bring council up to speed on a process to fill a vacancy. So turn it to Mr. Crane. I think you have general comments and then Mr. Nicholas is prepared. Yes. Thank you, mayor. We have provided a uh format based on our current city code. This is uh what we feel like is uh probably the quickest way to make some selections and go through our process, but uh this is just made as a guide. Mr. Nicholas is going to go through that process with you and uh we'll be happy to answer any questions. Thank you sir. Welcome.

Thank you. Uh okay. So uh in most cities the process whether it's a third class city or fourth class city and actually most charter cities the process is really simple. The mayor nominates the person a person to fill the vacancy seat and the council either votes that up or down. Uh and that is actually the way that it is set forth in your charter. However, in the ordinances that has been expanded and so you now have a fairly elaborate procedure for filling a vacancy which has some very specific timeline time dates with it. So, uh we'll start at at the at the beginning. um under under the ordinance on this next meeting, next meeting that we have, which will be April the 6th, you will have to uh make your nominations. The nominations are just made by any council member. They do require that uh there there's a second for that nomination. Now, in the past, the last time you did this, which was some time ago, it appears that during that nomination process, they asked the potential candidates to come up and say a word, maybe take some questions from the council. I I didn't include that because it's not really in the ordinance even. Um I'm not really sure where that process came from, so I eliminated it. Uh you also on the 6th will have to set the date for the election. We'll come back to that kind of at the end and set the date for the public session which is determined by the date for the election which we're working our way up to. So April the 6th next council meeting um you you nominate somebody and somebody has to second that. Then once someone is nominated, they have 4 days to file a uh

uh declaration of candidacy with the clerk's office. Um on the on the form and and you all should be looking at the handout that I gave you and on the form column under that the the last council set out last council the handle they set out what that declaration of candidacy would look like and it's pretty simple. It's a cover letter and a resume. I think that that's probably adequate. Uh I don't really know, you know, what benefit having some sort of a specific form would do. So I think that that's probably my recommendation the way that you go. Again, that's a very short window. So sometime after the close of the declarations for candidacy, so after April 10th and before you have the actual election, uh which the earliest date you could have the election would be April the 20th. You could have it later than that, but you could not have it any earlier than that. So sometime between say April 10th and April 20th, you have to have a p what's called a public session. That's the way the call and the candidates appear and they are the only thing that the statute the ordinance says is they're to answer questions from the public and the council. Uh I would assume that in that there would be some sort of a speech that they would give before they answer questions. uh you all can set the format of what that's going to be. And that's a decision that uh you don't necessarily have to make tonight, but you're going to have to make pretty soon. And then after the public session, uh April the 20th or sometime after April the 20th, we would have an election. And the election is really straightforward. Uh a clerk calls the role. Everyone is to vote for their candidate by saying the last name of that candidate. I don't

know why it's just the last name, but that's what they wrote. So, uh, you know, if you were voting for Art Vanderlay, you called Mr. Nicholas and I would say Vanderlay and we would move on to somebody else who would then vote. U, after all the votes have been taken, the staff tabulates the votes. If someone has received a majority of votes, they win. And a majority is a majority of the remaining seats. So there are nine current council people. And so that would mean you have to get five votes to win. So whoever gets five votes wins. If someone doesn't get five votes, then we vote again. And we keep doing that kind of in the style of the old style political uh conventions. We keep having those votes until someone is declared the winner or we've broken you all and you just decide can't take anymore.

I would hope that uh two vacancies two or three Yeah. Then you have more vacancies. [laughter]

So anyway, uh I would hope that uh if not a single ballot, you know, two or three ballots would be to determine that u the successful candidate would then be sworn in immediately and they would serve until April 2027. Um there's not a specific date for this because it would be whenever the election for the April 27 election is certified. So, midappril 27. Um, I'll I'll take any questions you all have, but I will tell you that there are a couple of decision points that I need you all to make tonight. The first and most important is when do you want to have the election and when do you want to have the public session? saw Councilwoman Allen's hand up first and then Councilman Thomas and Council Lester.

I defer to Lester first and then me please. Just call them in the order. I saw them. Okay. Is there any reason why we couldn't have the public session and the election the same meeting? Yes. It says it has to be before the election.

A day before or I mean it's before the election if you have it in the same meeting. I'm just asking because we want to be transparent and open, but at the same time, we're depriving our award from another representative. So, if we could do that all in one meeting, that would be great. Um, that would be my my choice personally. Just remind you, April 20th is a council meeting night as well. I know. So, yeah.

So, it's a little squishy. I I'm I'm going to say I can't say that you're wrong on it. It says between the between the times the names are placed in nomination and the election. So yes, if if if you did it right before I guess that would be between me too. Thank your colleague has deferred to you Councilman Lester and we'll go back to Councilman Thomas and I think I saw Councilman Camper. Councilman Lester.

Okay. It's just uh I know when we last did this, when uh Ron became mayor, uh it was a little bit different. The order of the events was different from what you've laid out. And I actually think that order is much better than what you proposed or or stated. But let me just say what it was. and and uh at that time there was a a date uh for persons to have their candidacy announced uh if they were interested. Uh and then there was a public uh presentation and questions and answers from from council. And then after that uh there was the actually the meeting where nominations and elections occurred. Now, I prefer that a lot better because it allows the public to know and know council members to know who's the pool of of candidates and then it allows time uh then for them to present themselves and all through that there's time for those individuals uh to interact with council members and hear from the public uh about those candidates. Anyway, I just prefer that that ordering better than what you proposed. And let me let me just say I think it could occur on the timeline you've laid out. Uh we could say that uh since this has already been known by the public. Uh we could say that April 1st they have to have their all the documents in that they show interest. Uh and then April 6th could [snorts] be uh the time uh

that they could then uh present themselves and answer questions and then the 20th nominate and elect. I'm just saying that to me that would fit with what we did before and I just think it's better uh line out for for events being more public and and open.

Well, couple comments on that. First of all, I I absolutely agree with you. This is a terrible system. Okay? I don't know why it was adopted. And when we're all done with this, I am going to push very strongly for you all to abandon this system and do something different because this is crazy. Um, nevertheless, this is not my proposal. I have laid it out for you as the ordinance lays it out. I looked at the procedure you all followed last time. I I used that procedure to fill in the gaps where there were gaps and clarity in the in the ordinance. But the ordinance is very clear. You know this weird thing about four days is in the ordinance.

So So last time we did it, we did it all wrong. Is that what I was hearing? I can read from the minutes of what happened. If it isn't this, it was wrong. I mean, you can look at the ordinance and it's very clear. Step one, nominations, and it says when those nominations have to take place.

So step two is declaration of candidacy. says when those have to take place and then the public session which doesn't say that's set by the council I agree with councilwoman Allen that if there's some movement there you can consolidate and then there's the election and it says when that takes place and it can't be you can't com you can't compress them all into one meeting because the stat the ordinance I don't know why I keep saying statute the ordinance doesn't allow it.

Yeah. See, I just it just doesn't make sense to me that we would nominate for, you know, we know who's interested and we got a chance to review them. The public has interacted with us. It just and you know, on April 17th uh which we decided on uh what the order was going to be uh you know it was laid out and it's in a minutes application to include resume cover etc. Uh then application deadline was May 1st. Application applicants attend May 1st council meeting for introduction and answer questions. And then between May 1st and 15th uh staff verifies the credentials and then on the 15th uh we did the the nominations and selection that good. I mean, I understand, but the the ordinance is very clear.

I think council at the time operated on the advice that they were given. So, I appreciate that you have looked at the ordinance. So, I mean, I don't know what flexibility council has to change an ordinance sitting here at the table. Well, we could we could pass an ordinance that would change the ordinance, but we wouldn't be able to do that until at least the next meeting, which according to the current ordinance is when nominations need to start. That's the problem. It's such a it's it's such a a the first nomination is so it's not less than two weeks following the vacancy. So, uh, I mean it launches right in.

Did you still have comments? I did. Thank you, sir. Um, so this ordinance that you're speaking of, this was in place before this most recent process was done that Mr. Lester is speaking about. Okay. So, it looks to me from the ordinance this was last amended uh in um 20 2009. [snorts] So, yes is being your answer. I'm not sure when that happened, but

yeah. Okay. And then uh Allan uh asked one of the questions I had. Last one I have is in the voting process. So we've got uh Smith Jones and Williams that we're voting on, Williams got one vote and the other two got whatever. Does Williams drop out or do you keep keep voting on the same names until resolution? I I wondered that myself as I read this, but no. Yeah, you keep voting on the same names. Williams [laughter] or the council drinks bring lots of coffee.

So, Williams can take their name off the list. Could Williams take their name off of the list and then they would no longer be in consideration. Yes. So I would I would I would direct your all's attention to uh Lincoln's nomination which was I think on the 30th now or something like that. Eventually just everyone else gave up and thinking was left and he became president. So that meeting [laughter] then councilman.

Um so you said that in our charter it said it goes back to the original what everybody else around us and everybody else does. Um, but we have an ordinance that if I I could be wrong, but we could wave the ordinance. Yes. As a council tonight and just go back to the charter. Yes. I'm just trying to get all the options out there. You can't just wave it though. The only way you can repeal an ordinance is by another ordinance. That puts us back into it. But but we can prepare an ordinance. you all could, you know, first and second read at next meeting and eliminate this.

So then we would be at the same time frame. Yeah. Timeline. Well, there would be no timeline. Yeah. Whenever the mayor decides to nominate. [clears throat] I'm just I'm just curious because you're saying this is what we got to do. I'm fine. Whatever. You know, we got to do Councilman Lester doesn't doesn't it's not his favorite. I won't speak for him, but it doesn't sound like he likes it. So to me, it's like let's just get rid of it. Go back to the charter and do it like I don't like it either. Well, you've said that. Yeah. Um, so that it's the same as everybody else. [snorts] Thank you, Councilman Al.

Well, if we're going to follow the ordinance, I would propose or motion that we set an April 13th for another special work meeting, which is a Monday for public questions, council questions. If that does not conflict with anything that we have, that's three days after the April the 10th when all they have to be everything has to be to the uh our clerk and then we hold up whatever time I guess we could set the the time limit on that from 5 to 7 or whatever time we can do that. if we need a time limit set on that. That gets us to the April 28th election

and then we can go about the the the the way of having our general counsel draft an ordinance to demolish the other ordinance and then we come up with an easier plan maybe sometime during a may that we have. So my motion would be to set April 13th as the public forum and the questions from the public and the council as a special meeting. I don't hear any seconds. Second. I'll second it.

All right, we got a motion on the second comments. You had your line on Councilman Lester and then I'll go to you question. So at the special meeting uh we could have before the uh new ordinance to act on it. Is that is just the motion on the table is to do public session on April 13th. You're asking kind of around that that date. Yes. Can can at this at a special session like that could we have new ordinance to act on? Yes.

To replace. Okay. And and so I would I would move to amend amend the special session to include uh review ordinance for vacancy ref. Mr. TR, I I thought the motion that was on the table was to follow our current process and in the middle of our current process, we might have an ordinance that changes our process. Or am I misunderstanding what you're saying? Yeah. Thanks.

Yes. Councilman Aller's motion was we take those three question marks out under public session and put in April 13th and go to the public forum and questions from council and the public. Yes. and they're deal. I think councilwoman Allen you seconded or someone second I second counciloman second Mr. Okay. But what that motion would do would say we're going to maybe jump into a new process in the middle of our current process.

I will just say the only ordinance I'm prepared to write at this point in time is repealing the ordinance as it is and going back to the charter. Anything else I would you guys would have to weigh in on it. I don't know what process you want. All right, let's track who all wants to talk at this point. We're just going to go down the line. Councilman Hoston,

I I agree with the city administrator. We have a process in front of us. It's a mess. We follow it. We have an admin committee to go ahead and take it apart later at a different time. But right now, this train's moving. We probably we need to get that seat filled. We need to follow the process we have in place and then talk about what a method is later. Dr. White,

thank you. And and certainly not to the water, but I know no one here was on the council back in 2009, but do does staff or anyone have any recollection of of the reasoning surrounding why they would venture away from the charter what they settle on? Just for historical reference, Mr. Crane has his light on. We would have to research that and get back to you. I will just say I think I was here in 2009 and I don't remember this happening. It's your fault because I certainly would have said it was a bad idea. That's why we're going to research it, [laughter]

Councilman Camper. So since to the motion um counc is there a way that we could just move that the date on 13th to the 20th so we don't have a whole another night is the only I mean it's the same process it's just on the 20th just a thought we've got a motion a second I don't I don't know are you wanting to amend that motion to insert the 20th instead of the 13th Hey, Mr. Crane. Before we go there, the 20th is the meeting where this council changes.

So, I don't know if we're talking new council or old council when we're talking about the 20th, the new or the what will we have now? Sorry. Is that I would think it'd be this this council. So, if you move it, Mr. Crane is right. If you move it past the 20th, you will definitely be into the new house. Okay. I mean, I just want to make sure on tables is 13th. Councilman Thomas. Thank you, Mr. Mayor. I just want to point out that I will be far far away from your bottom 13 doing all that night

and I would very much like to participate in this process. We didn't have 13 is [laughter] one hazelton. You had your light on. Show it off. You have a comment. I was just going to say if there's no other qu no other comments left or right. You have the ability to make the motion you're about to make, but there's other lights on. You you do what I mean. You have the authority to do that. I'll go ahead and give my time over to Mr. Ellers. Well,

I think Councilman Lester had his light on. Then we can go to Councilman.

Okay. I I would just advocate that we fix this so we have a good process. We don't have a process that to me excludes [snorts] really our evaluation and deliberation and and hearing from the public about these candidates. Um we can fix the process. We can't have a we can have a special meeting. We can have a special meeting this month, either the 23rd or the 30th perhaps, and and start this process to repeal what is existing and put a a reasonable good process in place to replace it. And that's what I would I would advocate. close one out.

I I appreciate everyone's sentiments that by going I I would like to adhere to the ordinance here. The meeting on the 20th when we signed I go to the other council. We have a bunch of stuff to clear up from the first council. Then it gets into the picture taking and all the other stuff that goes along with it. It's a long meeting. So I my my intention and my goal and my thought process is to let this on the 13th play out to the public forum. It gives us ample time for everybody to want to come in. No other business discussed. We take it that serious to the people who want to submit their names. We give them the honor and the and the dignity of asking the questions pertinent and then we come up and follow this down so when the election happens they are sworn in. I don't I don't perceive it being a long process. I think all of us are um are fair and all that stuff. And so that is my intention to the motion. That's why I put the 13th down. No other council.

Uh yes. Um to the to Councilman Lester's point, I definitely believe there should be public interaction and question and debate. And I believe that this process does afford that opportunity. It's just not in what we would normally say a sensible or userfriendly format. But that opportunity is there. Wouldn't you agree? No. You need the process. You need the process before nomination.

At that, Mr. Mayor, I'd like to call the question. Motion. You restate the motion, please. Well, we're going to have to vote on calling the question first. Is that a second? All right. You have a motion to call a question. We'll do a roll call vote on calling the question. Peter, I

Thomas. No. Young. Hi. Hollers. Hi. Allan. Hi. Hazelton. Hi Joe. Hi. Some eyes, two nos. Okay. What you have before you is the recommendation that we plug in April 13th for the public session. That has been seconded. Any other comments on that motion? All right. You have that recommendation of April 13th for the public session. We'll do a roll call vote on that.

Lester. Hi Michael. Hi Thomas. No Young. Hi Hollers. Hi Allan. Hi Hazelton. I Jo I Cam Peter I motion passes

any other comments or actions on Mr. Crane?

Thank you mayor. I just want to say uh this this is a perfect example of the challenges we have when we're operating our local government. Uh last week in public works and planning, we heard about another program that we've done without any authority. Um it's really a challenge for our uh government officials to follow a codebook that hasn't been followed in the past on some issues. We're we're trying really hard to follow our code book. So, when we talked about the food pantry last week and we had no authority to give away our block to the to the church that's operating the food pantry, it's not that we don't want to or we don't think it might be a good idea, but we need the code to match up with what our authority is. And that's been the real challenge here. And I don't know what's happened in the past, but we're trying really hard to make sure that we follow this code book. So, when we hear about these processes and we're not following our code, it's it's it's really disappointing to me. Um, and I just want everybody to understand that we're trying as best we can to follow the laws that are in place. If we don't like the laws, we change the laws, but we don't just ignore the laws. Thank you.

All right. Anything else on that process that cover all the questions we need to address tonight? Yes. So, the staff will fill in the our idea of how to do the public session and we'll let you know about that in advance, but I think it's pretty straightforward. All right. See, no other comments. Texas Town item 17, unfinished business. We have none. Item 18, resets and closed session. ask the clerk to read a statement.

The chair will entertain a motion to adjourn in the public session and pursuant to section 61021 the revised statute for Missouri go into close session to discuss the following attorney client privilege subsection one real estate subsection two negotiated contract subsection 12 is there a motion yes Mr. Mayor, I move that we go into recess to move to close session. Um, we move into close session. Second, we got a motion second. I remind everyone in the room, we may come back and we will come back and open session once we do a roll call vote. Wel, hi Thomas. Hi Young. Hi

Hollers. Hi Allan. Hi hi Joe. Hi Sam Peter. Hi. Hi. Okay we'll go call. We'll get started as soon as we get everybody over. [laughter] I have I've been drinking way too much water.