City Council - Regular Meeting

ing everybody and welcome Good evening everybody. Welcome to the Avette City Council meeting for November 18, 2025. Can we please have roll call?

Uh, Mayor Clark present. Chairman Promile here. Council member Solomonov here. Council member Pashan Helman here. Council member Lewis here. Okay. Do we have any communications to share at this time? I have no written communications. Okay. Um, we'll go ahead and go with the city manager report. All right. Good evening. Uh-oh, it just moved. It's conspiracy. I know. I apologize to anybody watching online. Uh we we have gremlins

standing in the video, but we do have an item on the agenda to address that. So um all right. So good evening everybody. Um because this is the only uh council meeting for November, I'm going to do both a regular council report and then after that and after any uh questions and we set the council retreat date, uh I'll go ahead and do staff reports as well. So it' be a little bit longer than normal.

Uh so as this is the first uh meeting of the month, we will talk about uh updates to Olive Crossing. So, uh, lot three, lot three is moving, uh, moving along really nicely. Their landscaping and irrigation is complete or mostly complete. Um, the fountain ruffin has begun and then they are also working on their punch list items. So the work of uh Keley to do the building itself, the shell of the building and the um the exterior, you know, of the property, improvements to the property probably is going to be wrapping up here, end of this month, middle of next month. Um and so then work that we will be seeing will be from the tenants uh themselves for this lot specifically. So, Paris Bagat and Brass Tap, they are working on their respective tenant spaces. Um, in fact, Brass Tap is starting to put out on social media that they are coming to Alvette. So, they are starting to uh let people know um our communications manager Kiana has been um reposting their kind of their social media stuff to the city's Facebook page. So, uh, if you want to, uh, see what they are putting forward, uh, please do so on the city's Facebook page. And then Tropical Smoothie, which is another tenant, their plans are in with staff and are under review. And then Verizon is another uh, tenant that we know is coming, but they have not yet submitted plans. And so then that just leaves one uh, remaining uh, tenant space for this particular building. Uh lot five uh is the in the conceptual plan is the office building. Um but as we have been talking about the developer is working with a

restaurant for the northern half of lot 5. Um they are still working um to get terms. I reached out to Mr. Yowitz today to kind of see if there was an update. He said they are waiting for a vice president to come in. He expects the that individual to come in uh the beginning of December and we will know when the vice president has arrived because there will be a crane on site with a flag to indicate how tall the building is going to be. So should you see a flag uh on a crane on lot five, we will know that the visit has happened. Um I you know

is the is it going to be more than one story? I I don't believe so. I trying to understand the crane part. I I didn't have a Yes. Okay.

I I don't know. But you can't make these things up. So it my guess is it's really hard to conceptualize the mass of a building relative to its surrounding. And so the crane with the flag will give the vice president uh and whoever else he brings with him, he or she brings with him kind of a better understanding of how the building is going to fit in the actual site. That would be my um best guess. Uh and from Mr. Yaitz, he's like it's just one more hoop to jump through to get what we what he would like there. So, um I share with you lot six is the hotel. So, this project has been at PCDC for its last two meetings, both uh October 16th and November 6th. It is scheduled for the November 20th PCDC agenda. Uh staff expects that PCDC will be able to vote on the project at that meeting so that they will they have the things that that they need. Uh we can't not going to force PCDC to vote, but they certainly will have the the things that they need to do that. Um just a reminder, these are the most current plans. Um the elevations have changed a little bit since the last time uh I shared that with you. Um but the the main part of the site plan um as far as where the building is located in parking um has not changed. For those who are interested, please um use the key the QR code that will take you to the uh the website and it has all of the plans that PCDC will be reviewing um on the 20th. So, you're welcome to to look at those things. And then, of course, lots one and two

are the Aldi and they are finished. And then lot four is the Clover and they are also finished. So, news around town, we have a couple of open seats on the pension board. We do have two applications. And so, um, my plan is for the council to do your interviews for those two applicants at your January, um, work session. If we receive additional applications between now and say, you know, the end of December when we're sending that packet out for that work session, we will certainly include those as well. So um individuals interested can follow the QR code to find out more about the uh pension board as well as the online application. Um for those who are interested, uh it is t minus 8 days in counting until the turkey tr uh when I looked this morning, we had almost 1,400 registrants this year. So um and then 1,382. So a really good number. It is expected to be nice weather for Thanksgiving uh for November, right? Um so we would encourage everybody that is interested to register uh and to come out um Thanksgiving morning to enjoy this really popular community event. It is also a fundraiser uh for um the Harvey Cornbloom. And so we as a city have been running this food drive for them since probably about September. Um and so you can see

on the screen there that is the um donations from at least earlier this week. We asked them to come and uh empty the bin for us. They've been a couple times to empty the bin for us and empty the bin uh up at Five Oaks. You can also see uh Mayor Clark donated some cleaning supplies as well as egg cartons surprisingly. Um they really do need egg cartons. They get eggs in bulk. Um and so it helps them to be able to distribute eggs to uh to their families. So, if you have empty egg cartons as you are cooking and baking, um, feel free to to drop those off. And then new this year and debuted at Coffee with the Mayor, we are doing u dog bandanas. We're selling dog bandanas. So, they are $15. Again, proceeds go to the food pantry. There are two size options. At Coffee with the Mayor, we had some uh and I'm a little biased. uh very cute dogs uh modeling. Uh the one on the left is mine and the one on the right is Beverly's. So they were very cute. And then of course we have the annual turkey trot t-shirt uh modeled by uh David Moons. So uh if you are running and you register, you can get a t-shirt and if you're bringing your dog, you can certainly get your dog um a bandana to participate in Turkey Trot. Um, city council member applications are open November 25th. So, we will be having an election April 7th, not just us. The municipal election is April 7th. Um, and the city's charter uh requires uh those interested in being a council member to um to get some signatures and

have those things turned in uh prior to the filing deadline. So, starting November 25th, interested individuals can pick up their candidate packet here at uh city center, we there are two council seats that are up for election for their three-year term. If you are interested, please follow the QR code and it will give you additional information about uh running for office. The 27th to the 25th is a Tuesday. It's a Tuesday. I have teacher hearing.

All right. Um so the police department um they do every year they do cops for pets uh which they are doing again this year in December. You're welcome to bring any um items, dog food, leashes, beds, newspapers, bleach, anything that um the uh animal shelter up the road at Bower and Warren might need. Uh we participate with that. But they are also on November 29th having a pet adoption event up at uh Five Oaks on Warson. So, there will be some cute um pets available for adoption and we would encourage anyone to go up to Five Oaks on Warson if you are considering uh adding a pet to your family. And then Toys for Tots. You may have seen the bin as you walked in this evening. So, this is the fire department, their um community outreach group. They're partnering with Toys for Tots this year. Um, so please consider dropping off a new unwrapped toy at either Five Oaks or here at the city center. And then we will be collecting those until December 9th. And then everyone's favorite thing this time of year is leaf collection. So uh please look at the schedule um and your particular section. Um they are doing the second pass this week. There will be two more passes, of course, weather dependent. If you want more information about what section you're in or how to put the leaves out for the leaf collection, please follow the um the QR code for more information. And then that is all I have for for this. We would I would encourage everybody to sign up for the city's weekly newsletter. It comes out on

Monday and it's a great way to stay in touch with everything going on in the city. And then upcoming meetings are on your screen. Um park meeting, PCDC meeting are happening this week. The regularly scheduled council meeting for November 25th has been cancelled and then the next council work session is December 2nd. And um city center is closed November 27th and 28th and then Five Oaks has some changed hours uh next week as well. So November 26th they're open 5:30 a.m. to 5:00 uh p.m. so that they can uh help get ready for Turkey Trot. uh Thanksgiving they are closed and then the day after Thanksgiving they open at 9:00 am and are open until 3 p.m. And then the last thing I'd like to do at this point is schedule the city council retreat. So you should have gotten a list of um dates. So, I think if we just if I just talk to each of you and if you can tell me the dates that you are available, then we may have a consensus date. So, I'm going to start with the mayor.

Um, I spoke with my council

again. I spoke with my council at home and they said that anytime is good because I have not been scheduled to do anything on any of those dates. Council member Lewis days you are available. Um oh I was going to give it the opposite. Um then I got to look again. I am available on the 18th, the 24th, the 25th, the 7th, and the 15th. Okay. Uh, council member Pashan Helman days you are available.

I am available on the 17th, the 18th, 24th, the 25th, uh, 31st and 7th are questionable. Okay. All right. And the 15th is a 15th is a no. Okay. Uh, council member Solomon ideally on the 25th, January 25th and Maxine. Okay, that works for you all. And so, uh, mayor Chile,

I was available until after noon. Um, I have a program, it worked till noon, so I couldn't start till 12:30. Okay. Um, do you, Council Member Solomon, do you have any other days that you are available? May 4th, 31st, and 7th. Um, I could potentially make those work if we absolutely had to.

If we had to. And then, um, Mayor Pro Tim, while do you have days other than the 15th that you're available? Um, Saturdays I work. Um, I could talk with my I could check with work and see if I could maybe make an exception on the 7th. And what was the other ones you just threw out? The 24th. 31st. I can't do the 24th or the 34st. I got program. Okay. So, it looks like the 25th, but we would or I c I can try and make the seventh work if possible. I can look into the seventh,

but then council member Pashan Helman seventh is a not ideal, but can probably make it work. Okay. Okay. So, why don't council member or while and council member Pashan Hel me Helman see if those if you can make those days work. send me an email. Um, yes or no. Or yes, but it can, you know, it needs to start at 10:00 a.m. or yes, but it needs to end by 1:00. Right. Can you just clarify real quick? Are we looking just at February 7th?

Yes. Unless everybody wants to do really a half day and it would only be in the afternoon on January 25th, like starting at 1 and maybe going until 5 or 6. That would be ideal for me. I'm waiting on the basketball schedule for all of that to come out.

So, I'm looking for something from the council. If you want to do it January 25th and you want to do it in the afternoon, you want to do the 25th. I can see if I can shorten my program to 11:30 and be here by 12. So, we could do something like from noon until 5 or noon until 6 or noon until 4. I just I will know tomorrow. I have to check with somebody because it looks like the 25th kind of works for everybody. My preference would just be to make sure that we have enough time. I don't I I don't think four hours I think four hours will be too tight. Um five.

Yeah. So, if it's a half day, I would just say, you know, to go at least till 5. I'm willing to go till 6. Um, depending on, you know, what all we need to get covered. Comments from other council members. Uh, yeah, going from 12 to 6 would be fine on the 25th if that works better for people, but the other one works for me, too. Like I said, I'm so

Okay. So, we'll look at let's put it on no January 25th and we'll look at like 12 to 6 and I will reach out to our consultant and we will see if that works for them and if it I will let the council know either way. Okay. Okay. February 15th was not an option. No, because we only had three people who can do that. Okay. that. Thank you very much for taking the time to do that. And that's all I have for um for my report.

So now we'll have our um staff reports. Staff reports. Yep.

All right. Um starting with the fire department. So, uh, number four Homestead Acres, uh, is going to be a new house, and so it's, uh, the existing house is going to come down, and the owner was gracious enough to allow the fire department to do some, uh, live training, uh, for, you know, a house fire so that they can actually get in there and see what it's like to enter through residential windows and, uh, come in through the roof and, uh, all the things that are um good for them to know. And then the other thing I would say is if any of you have ever um heard about the fundraiser for Backtoppers, which happens the day before Thanksgiving, um Guns and Hoses. So this year we have a firefighter, Matt Hayes, who is actually going to participate um in one of the the first rounds. Um there is a video on the city's Facebook page of him sparring with uh Captain Rouitz, not Rougeitz, Captain D'Angelo um as they prepare for him um to participate in Guns and Hoses. So if that's um of interest to you, um it's a great fundraiser for police and fire departments uh basically uh the backstoppers organization. Uh Parson Wreck has been very busy. Um they have some new cooking classes at Five Oaks and the one that is caregiver and me has been very popular. Um this picture here is of their pretzel class. Um and their next class is uh on pumpkin pie the season. And then October 30th they had their last star party of the season. They had about 30 people attend

and uh they were able to see the new moon and then the rings of Saturn and then the harvest festival. Uh here is the council at their table. Um it's very cute. So uh harvest festival was a success. They had 83 pre-registered kids. This is uh first year in a long time that they asked for pre-registration and but they had a total of 71 registered kids and of course those kids came with their parents and so they're and they believe about 400 people uh came to Harvest Festival. Lots of positive comments about the parade and the not so spooky trail um and the event overall. So, uh, the planning department, um, one of the items on the agenda for the 20th is the US bank site, the former US bank site that's on Olive. Um, we have received a special use permit for Mercy Centralized Ambulatory Pharmacy. So it would be a uh retail pharmacy but also they would process uh home delivery orders there. It is not an urgent care center so they are not treating uh individuals at the location but they would be doing some counseling for individuals who are taking say multiple medicines or medicines that um need to be taken on a regular basis. And so, you know, some followup and making sure that they are um taking their medicines as um as required. So, we just wanted to let you know that that is uh what has come in for that um for that site. The police department has been doing a lot of community policing the last couple of weeks. So, they were out and about on Halloween uh looking for

trick-or-treaters um in the neighborhood and and passing out candy. So, they um Officer Bagsby and Lincoln, uh Sergeant Lincoln right here. And then this is uh Sergeant Corley. This is at Harvest Festival. So they've had uh a lot of opportunity to meet and interact with the community and then public works. So this is the fencing along um the trail, the Centennial Greenway through Indian Meadows Park. There was some concern of folks that were Here's the street here cutting through this resident's uh yard to access the trail. Right over here is the pavilion and the playground. So, they were kind of cutting through here. Um, we've had some problems getting the fence panels, extra fence panels in. Um, but we did get some of them. We are waiting for additional panels. Uh, and public works has been installing those. Uh, so that's part of why this green fencing is here. And then public works is ready for the snow even if the rest of us might not be ready for snow. Um, but they have been putting the plows and the spreaders on the trucks and making sure everything works uh so that they will be ready for our first uh first snow of the year. So, with that, I can answer any questions you might have. Okay. So, now we will have our monthly financial report from Mr. Madden. you have the floor. Uh

good evening, council members, mayor and council members. Uh today we have in front of us uh our um financial reports up for the four months up through October. Uh thankfully nothing significant to report. Uh revenues are well ahead of where we kind of thought they would be. Uh and then expenditures are a little bit below. Um most of the like positive variances showing in our revenues are in the um that sales tax category which uh is helped along a lot by uh the use tax. Um use taxes have they had a really strong July uh along with sales taxes and then have kind of like stayed stable from there. Uh overall property taxes are going to stay low until later on this month into December as we would expect uh as people pay their bills and then uh utility taxes they gained some ground in that uh we had a warmer July and into August and so uh we saw the the collections from there along with the rate increases. Parks and wreck uh they're still below expectations. It's the room rentals and memberships are still uh lagging behind. sports signups are really strong and then that those remaining categories licenses and medical transport are kind of lagging behind. Uh but then everything else is a little bit above. Uh let's go to the chart. Uh you see there where we're at. We get a little sneak peek into November. Uh we're in the orange line there. Uh and you can see it's a little bit above overall where it was year before, which is the light blue. Uh and what we're seeing there is um the addition of a kind of a major retailer with with Aldi being remitted in there. If we we can bring up the use taxes. What the use tax is a lot of times is a one like a business. So, we'll make a major purchase and then we'll see that uh come in. What we're seeing more than anything here is uh uh it's the Amazon collections are are really strong. So, that's good. That's a nice stable um provider. Uh which is uh again

better and more count. we can count on that better than we can uh you know like the uh a big warehouse buying a big piece of equipment. I don't know when that's going to happen as much as I I I can count on a nice stable uh Amazon collections. So uh with that again nothing major to report uh which is kind of good news for your finances as we as we um enter uh some of our midyear reviews and then uh budgeting's right around the corner. And then did you want to tell them about the estimated impact of the senior tax rate?

Oh yeah, we did get it's been in the news cycle a little bit. We did get um uh some uh information through some of those newspaper reports from the county. 566 parcels are qualified for us uh for a grand total of year one of $34,000. Right? 34 34 $34,000. That is something we So we've set our base. the base will now grow um from that base. The impact to us will grow from there. So, we're not going to make the new cycle, but uh it will have an impact later on. Uh and hopefully we'll be able to get a little bit better uh more information on where those are and be able to anticipate that a little bit more. So, yes, thank you for reminding me that.

That's all I have. Thank you very much, Mr. Quick question. When are we going to have a discussion on the reserve? Sure. Great. Okay. Next month. Next month. So, you got uh two weeks you you get we'll give you off for next for the turkey trot and then we'll we'll talk about it on December 2nd. Cool. Okay. Anything uh in particular that you would like to bring up? No, I just want to make sure. Okay. Good. Get boned up. Okay. So, now we're going to go to uh our city council reports. Uh council member SA, do you have anything you'd like to report, sir? Nothing new from that board. Thank you.

Okay. Uh, council member Pishon Helman uh, attended the zoning um, board of adjustment on the 13th and it was more it was anformational meeting helping the new members of the board to go over processes, procedures and just have a chance to ask questions um, and become familiar with the way that the board operates. So, it was good kind of an orientation.

Okay. Well, thank you very much. Uh, Council Member Lewis. Uh, yep. PCDC met on 116. Uh, and it was another marathon meeting for a while. Um, one of the things that was brought up was data centers has obviously been making a lot of news in the in the world right now about, you know, location and, you know, we talked about it and um, Mr. Dhouse, correct me if I'm wrong, but currently they wouldn't be allowed in our commercial district, but they would be allowed in our light industrial district. You know, there's a open question of should we be looking at the need to have a special per special use permit for it. So just something to think about I think as we move forward is a lot of cities are doing various things to kind of you know look at it whether they're pro or con not stating either way right here but something to think about proactively on it. So

thank you very much sir. Uh mayor pro Tim Wild and the meeting I'll be attending is tomorrow night so next time.

Um coffee with the mayor went really good. I I wanted to say that they gave me a tour of their facility at the um of the cornbone facility. It uh it blew my mind to see how many people are in need. Um when I got there, there was a line all the way around the building. Um and this is in the morning and you had people of all backgrounds there. Some had some decent looking cars. They weren't poor people. These are people in a bad way with how things are going and I'm glad that we're part of this to help um through the turkey trot. Um I also will be attending the preferette chamber breakfast in December and represent our city to the best of my ability. Um now we'll do our hearing from citizens. Is anyone in the audience or online that would like to say something or wish to speak? Seeing none, we'll go on to our next item. Bill number 3053. I'd like the title to be read, please.

Bill 3053, an ordinance authorizing a special permit use to Easy Storage Alvette LLC to operate a 3772 ft fullervice restaurant on the property grounds addressed as 9538 Olive Boulevard, zone COR, commercial office retail District. Second reading and public hearing. Okay, we are now in a open public hearing and we please have our presentation.

Good evening, mayor, members of the council. My name is Carlos Trejo. I'm the director of planning and community development for the city of Alvette. And before you tonight is a uh brief presentation regarding uh tonight's bill, bill 3053, uh which would be the authorization to issue a special permit to allow a restaurant uh approximately 3,772 square ft at the easy storage facility. Address is 9538 Olive Boulevard. This item was read uh for the first time at your previous meeting uh in October. And uh tonight is the uh the public hearing. Uh the next slide uh 9538 Olive Boulevard is a developed parcel. It's a uh almost 1 acre lot. It has a fivelevel mixeduse building. It's over 100,000 square ft. Uh but on the lower level, there's approximately 6,000 ft² of uh uh commercial retail type space. Uh the developer the uh the owners of the property would like to combine three tenant spaces totaling 3,772 ft uh to provide a 67 seat full service restaurant. The full service restaurant uh as defined by our code is where the patron goes into the restaurant. They are seated and then somebody comes to take their order. Uh somebody comes to bring their food and somebody comes to bring their bill and take payment. And then once they're completed, they just leave the the premises. That's the difference of a full service compared to a casual uh service or a fast food uh type of service. So this authorizes is is specifically for a full service restaurant. The property grounds are zoned what we call co commercial office retail uh district and uh under the CO district restaurants are authorized through a special permit process. Why do we do restaurants through special permits? Typically there there are unique considerations that are take that

take in place whether it's alcohol liquor uh hours of operation music outdoor seating uh the grease traps the disposal the uh the flutes uh and things of that nature. So it requires a a higher level of review um where one location may be suitable for this for a type of use another location may not just given the configurations and the complexities of the property surrounding. So it gives us the the ability to consider uh those unique things uh that come into play especially with a with a restaurant and where that location is in this state in this case this site has been discussed uh during the the the original review process. I think we go back to 2012 and 2018 they started construction uh of trying to uh encourage them to consider you know like with the Domo which we have as a specialty um uh eery and then uh to try to get a restaurant use or some type of retailer as opposed to a personal service establishment. Uh so then the next slide uh the special permit procedure again kind of goes over uh where the council has a little bit more authority in terms of the review given some special considerations that may or may not make get feasible in the site. We have a process for that review. It's kind of highlighted there in that chart uh where we look at the impact, the district, the comp plan, the site suitability, the surrounding impacts, and we also have the authorization to require some additional things to try to mitigate or mediate some of those issues uh in there. Uh then we have of course our comprehensive plan and I apologize I did not uh change the right side of the leg on that. That should be what the conditions are for the CO district and that's to create a a kind of a dynamic type of atmosphere along the Olive Boulevard corridor. uh in there. The next slide going down on the special permit procedures. Again, when you do it, you're required to submit a site

plan. Uh the use has to be listed in the underlying district. It has to further the comprehensive plan. Has to be suitable to its surroundings, complimentary to the surroundings. You have to consider mitigation of any spillover effects. And the city has the authority to require additional buffering, aesthetic enhancements, open space, and set additional limitations and consider public services in that process. The next slide, going back to what's being proposed, it's going to be on the lower level. It's approximately about 3,700 square ft kind of centered in between the building. on the west side which is on your uh on your right on your monitors is the office apartment complex for the person that that uh is housed uh servicing the the uh the storage facility. on the uh left side uh which is on the east is Domo um and there and they've been operating uh pretty good uh for the past I believe 6 months now uh at the site and then the upper levels consist of four levels of storage and actually in the back of the building there's some additional inter interior storage we'll get a closer look to it and of course you can see in the arrow view we have the bowling alley we have Mr. Faulner here uh which is neat to see uh who's the adjacent property owner to the east and then we have Dobs which is part of the Olivet Center on the western side. Thank you Mr. Kitty. All right on the next slide this is the the floor plan. So again the building is uh facing Olive Boulevard which is going to be on the top. Uh on your left you can see the the configuration of the parking and what I did is I highlighted the 3,700 square feet uh that the tenant space is being proposed for a restaurant use uh in there and you'll have Domo of course on your right and the apartment on the left. But right behind it are internal driving aisles within the building and that's how the vehicles go in. They go into inside the building itself and they unload and you can see

two little X's. Those are the elevators. And then the areas behind the elevators, there's additional storage units. So all this is all this is kind of like compacted in in in there. And that yellow only has a uh an exterior wall that's facing olive. Everything else is our interior walls either uh adjacent to their the uh the tenants on each side or the uh the drive aisle corridor. So that yellow now on the right hand side of the slide is the layout of their seating area and how that restaurant would be set uh in there with their kitchen area in there. And then at the very bottom I put internal rear side of the tenant space. That is the bottom space is the yellow that's on the left hand side. Sorry for the confusion on there but it kind of shows you how it's a unique space and how everything would fit uh in there. And again, they only have one exterior wall, and that's the wall facing all of everything else is in the interior. And the reason that's important is as part of their the proposal is that their exhaust hood and all that is going to go directly up. Uh not because, you know, partly out of courtesy, but they they can't go to the east or the west because there's tenants there, and they can't go back because they got a drive out and and and uh spaces there and there. So the um the exhaust vent is going to go directly up to the top of the building uh in there and then um their grease trap is kept into in that area where it says internal rear side of tenant space. It's actually within the space itself. Uh there's an area for the grease trap and then their storage uh is just a little bit uh right behind Domo. Uh on the right hand side is where there's the the the existing dumpsters are all kept in an enclosed area uh kind of underneath uh and covered by the building for the most part. Hender

grease trap. Sure. If you're looking at that lower level and you you will see a small square right above the S in spaces the the first S in spaces and I believe that is where that is set.

Okay. And then everybody has access into that internal side corridor to get in and out of the the building through uh for maintenance. Okay. Now the next slide uh talk about the parking uh because of a restaurant. Restaurants are generally based on the uh occupancy capacity. Uh you need one one stall for every three seats. And because restaurants change and and come the way we've set up our ordinances, we make the calculation of what would be the maximum seating that would be uh within that side. We calculated approximately about 113 seats. They're not proposing 113 seats. Uh but over time things change and we try to uh we have a calculation process that tries to even it out and and and get a best estimate as possible uh in there. So to accommodate for that uh the uh the restaurant itself needs exactly 37 stalls uh on the site uh they're they're they're short but they have ne they're negotiating with Mr. Clackner the uh owner of lanes next door uh to obtain an easement to uh to access uh 12 to 16 additional parking stalls in that configuration shown in yellow. uh either the the the site will be restriped or or uh or or signed uh in there and uh the depending on what configuration they'll have either 16 perpendicular stalls or 12 stalls leaving the site pretty much the same uh uh through an easement that gives the flexibility of the owner the ground owner Mr. Clackner uh depending on what they decide to do down the future on how they would use the property and renegotiate how those parking spaces would stay. Another thing is under our code when you in an in an effort to

encourage mixeduse type of developments, we allow them a 20% discount in parking. Uh that's one of the incentives for uh for that that actually helps the site um in there. So they're required 37 stalls given all the you know all the calculations uh in there and there's 43 stalls that would be available uh accessible uh for for use uh for this. Uh so I have in in theory plenty of parking uh if you look solely at the numbers and the calculations and how that's set. Um and there the next slide. Uh again the PCDC reviewed this at its last meeting uh in its meeting on October 16th I believe was the the the date. Uh the motion to recommend to the council the consideration of approval of authorizing the special permit use. They did set specific conditions. There are five that are noted. One is that uh we get the legal instrument securing the off-site parking uh you know prior to to the permitting. Uh we would want that reviewed by staff and also the city attorney. Uh the grease trap be maintained within the interior. The food waste and refuge disposal in the existing enclosure that's on the side behind Domo. uh the maximum seating not to exceed 113 and the hours of operation reflect 6 am to 1:30 a.m. Uh essentially those are operating hours for somebody with a liquor license if they choose to uh pursue that down the road. Uh in there u beyond that mayor that is the all the items I have I have representatives for easy storage with Steve Bond who's the realy representative uh and then also uh Don Clackner who is the owner of Lanes. Uh in there there's a couple items I just ought to uh that if I can just get those enter for housekeeping purposes enter into the record. One is the original ordinance um that adopted that that authorized the special permit use uh for easy storage and that's 2622 and

actually it was 2017. I think I said 2012. I apologize about that. And then ordinances 2711 and 2736 deal with the uh uh the developers agreements that the the city has uh regarding the development of this parcel. Uh one was adopted in 2020 and then 2021 um was the final agreement. Our 2024 comprehensive plan update including the 5-year economic development plan. the Ovette municipal code and zoning map, including section 4740, which deals with special permits authorizing full service restaurants. The staff presentation and the report that was in the September 16th, excuse me, October 16th uh PCDC uh meeting, the public hearing notice, we did put this and have it published in the St. Louis County. Uh there's an affidavit of publication that was published November 3rd, 2025. We have to do this 15 days prior to tonight's meeting. and the list of addresses that were notified and then this presentation before the comments to the council. Beyond that, I'd be glad to answer any specific questions uh in there. If not, I do have representatives uh uh both for the building owner and the adjacent owner.

Does anyone on the council have anything they'd like to say? Go ahead. Quick question. So, the new stalls that will be part of this building now, uh, the new parking, is there access for people to drive? If there's no parking right next to the building, would they be able to drive over to the new spots without getting back on Olive?

Yes, there there is a cross access agreement. The yellow is just so I can haze out. But you can see they they share the the the the signalized intersection and they already have a coordinated cross-axis easement. And a matter of fact, it's a great good question that you ask because it's part of our transportation master plan uh in there uh in the development of the easy storage. So, we ran the crossaxis easement east to west all the way to the full ends of the property. Therefore, if dobs ever came in for some type of redevelopment or so, we could even extend that uh access uh even further west into the shopping center. And I assume there'll be some very clear signage in those new parking spots.

Yeah, I think they're going to want to be correct. Yes. Thank you. Any other council members have anything they'd like to ask or say? Um, so do we have confirmation if that um that particular section of parking is has been approved? If there's Yes. And that's why we have Mr. Clackner here. They're working on their on the legal agreement or instrument to to to do the easement. So Okay.

Yes. Um, and then I also, this really is just a question that came up, um, seeing the the way the vehicles drive in through the building. And I know that the next step in all of this is that plans go to the, um, through the entire building uh, review and everything. Um but just noticing how the um flammable areas of the kitchen abut the wall that is then uh alongside where the cars drive. Has there been considerations just additional safety considerations um given the potential close proximity of

Yes. And it's a good question. uh unfortunately the fire chief uh or fire marshall probably could better address that. So within that wall it is a fire rated wall with that expectation that we were going to get something there. So there is that an additional level of protection and there then it is a fully sprinkled building on both sides and even within those corridors. So, and in the drive-thru area, then right right beside the drive-thru area is the little corridor where I have internal rear side of tenant spaces. And then within the tenant spaces, there's additional sprinkler systems. They're all kind of separated uh uh in there. And then they they have to meet all the other code requirements for that. Um our fire marshall Fain is is familiar with that uh in terms of the layout and yeah, there'll be I mean a closer review when they go through that. Yes, those are all things that are taken into consideration.

So, there is builtout space in between. You said the interior rear side. So, there's some tenant space that little like it's a corridor. Yeah, it's a corridor. So, all these, you know, the the office complex domos and all that can access that corridor uh in there and then it's separate from the drive aisle. So if I was going to unload things for storage, I have limited access to that corridor because those are more for the tenants to go be going through. So more for security purposes and then also for that separation. Okay. I hope that kind of addresses it. And

yeah, well and that helps because you know and then there's at least that extra buffer of space should you have a very reckless driver. We have uh so May and if memory serves me correctly um when they were building this building were weren't there a lot of like seam cement blocks a part of it not just drywall correct it is a

I mean because they putting elevator shafts and all these storage units I just remember watching go up and being like amazed um council member Pan Helman that there was just like so much extra strength being added to this building or sturdiness. Um, am I correct in that or

Yeah, I mean it it it it's built differently. Uh, I think like the Well, I would be guessing. Uh, so it they are built differently. I think if you're comparing it to the Oliver or the Clover, uh, the separations are are are required to be a little bit different because it's storage. Now, we do have restrictions on the type of storage they have, but since we don't have, you know, the ability to monitor it 24 hours a day, they have to meet a different level standard than than an apartment complex because there is that possibility uh between floors and and all that. So,

and that my assumption is that if um Mr. Plackard's here that that this is an amicable like this is something that they're hoping will work out in a positive way. Right. Right. So, do we have any other questions from the council? Okay. Don't matter if I could just introduce Mr. Bond and Mr. Clackner. Yeah, but they'd like to approach and say anything they can. If they'd like, please come up.

Also, my name is Steve Bond. I'm with Stephen Upbound Commercial Real Estate. I do represent easy storage of uh we are constantly in negotiations with tenants and we have an opportunity to instead of having three tenants have one tenant. Uh I can report to you that we do not have an agreement yet. We're working on it. Um uh I was not here at uh in a previous meeting but um uh I hate to use this as an excuse but we have a lingual barrier here. uh the Chinese are and their Mandarin Chinese and um I just uh sometimes I've got to get people to to uh interpret what they're saying and some of the people that are interpreting for me are also Mandarin. So uh sometimes I just can't understand what they're what they're saying and also try to uh impress upon them the se the the severity of trying to get all these things done for you so we can give you a proper presentation. So, I would hope within the next week to 10 days we'll either have an agreement or we will not have an agreement. And I'm I'm hoping that we're going to have an agreement.

We hope we get one, too. Yeah. Thank you very much. Okay. Okay. Then, Mr. Clackner, if anything, I mean, you come all the way. It's always good to see you, sir. The entertainment king of all. No, if you had anything to

uh No, I'm just I'm Don Clackner with uh Halabet Lanes and uh we are uh have an agreement there for the permanent easement for the parking. So that's no issue. Leaves us uh still plenty of parking with uh our business. There are times we we do fill it up, but on a normal case um we 140 140 parking spaces. If we have a full house a league on a week night, 96 bowlers, everybody drove themselves, four employees, that's 100. So there is plenty of space to uh allocate towards this restaurant.

If I may say sir, if I may say, I used to come to your bowling alley as a kid. It was the only arcade invette. That was back when a quarter was worth a quarter. But yeah, I got a lot of history there, too. I hear that a lot. Don't we all? Yes, indeed. Yes, indeed. Thank you very much, sir. Very welcome. All right. All right. So, we'll go ahead and close this public hearing. And I would like to ask um if we could uh uh ask for a motion to approve this bill. I think you need to read it a second time. Okay.

Okay. So, I will entertain a motion. I'd like to make a motion to approve bill number 3053, an ordinance authorizing a special permit use to Easy Storage ET LLC to operate a 3,772 square ft fullervice restaurant on the property grounds addressed as 9538 Olive Boulevard, zoned COR, commercial office retail District. I'll second that. All right. Can we please poll the council? Council member Lewis, yes. Council member Pashan Helman, yes. Council member Solomonov, yes. Chairman Promile, yes. Mayor Clark, yes.

Motion is passed. Bill 3053 becomes ordinance 2823. All right. Thank you, mayor. Thank you, council. Thank you very much. All right. So, we're going on to item nine, bill number 3054. Can we please have that read? Bill 3054, an ordinance to repeal ordinance 2549 and authorize the city manager to execute a public works emergency response mutual aid agreement. First reading.

Good evening, mayor and city council members and everyone. Uh it's a fairly straightforward update to our mutual aid agreement. And last spring when we had the severe hail, wind, and tornado come through St. Louis, I had a little brief look back at this and say, "Thank gosh, we have a good mutual aid agreement to get assistance should we need it uh from other agencies uh in in St. Louis County and actually we have one in St. Charles County." Um to date, we've only used the agreement once, giving assistance to University City after they had severe rain events and flooding. Uh we went over for a little over a week and assisted with cleanup in the streets. um you know pulling debris back to their refuge facility. Uh and fortunately we haven't needed it. Um updates are listed uh on the uh second page here. A lot of uh just sort of word smithing but the crucial one was there was a typo on the actual reference to the state statute. So I felt it was important to get that corrected uh in the um in the actual ordinance. Be glad to answer any questions if there are any. If not, we'll be back next month for the uh for the second reading.

All right. Uh no questions from the council. Okay. Uh the second reading will be on December 9th. Perfect. Thank you very much, sir. Uh so we're going to go to item number 10, bill number 3055. Can we please have that read? Bill 3055, an ordinance amending I'm I'm sorry, an ordinance adopting amendment number three to the city of Alvette's salaried employees retirement plan. As restated January 1st, 2013, first reading.

Uh good evening, mayor and council. We have just a small housekeeping item for us uh to amend the our pension plan document uh as recommended by our actuary or they perform a lot of the recordkeeping uh services for us too. And all this does is uh ease in some of the administration by making the look back period for the interest rate that goes into some of the present value calculations um from two months into four months. And the reason being uh the two-month look back is uh the numbers aren't released until the second or usually the into the third week of the month. And so when you're trying to plan for retirement or try to get that uh first of the month check um to folks with paperwork get it all signed by everybody and back to the uh the actual payee is um is difficult to do. So if we use a fourmon that number is set you know again two and 3 months behind while the person is planning for their retirement the paperwork can can be um determined and the person the retiree can get their check on the first of the month and so otherwise there is no other changes just the look back period from two months into fourth month behind. So, more than happy to answer any questions uh about the pension in general or just this change if you'd like. We'll come back uh in on December 9th and for a second reading.

Any questions from the council? All right. We'll address this on the 9th. All right. So, now we go into item number 11 and 9201 Olive Boulevard structure demo. Um

um I'm sure many of you are aware that recently we acquired 921 9201 Olive Boulevard as part of the Olive Boulevard intersections improvement project with the cost share grant with the state of Missouri. Um it has been always been on my eye watching as people drive closely to that building as close, you know, as it's mere inches from the roadway. And uh the minute we acquired it, I thought it was very important rather than waiting for actual construction to begin on the project to get the building down and get the liability removed as soon as possible. To do that most efficiently, what we did was public works staff did a lot of the preliminary work that's required to do for a demolition project. Just getting the utilities disconnected, making sure all of the hazardous materials have been abated, uh and all those in preparation for the actual work to begin. Those are part of the biggest part of the time, especially on a project like this with the building this small. So, uh, as soon as we had confirmation that everything was done and and ready to go into for the various permits, we put the project out to bid and receive the four bids as listed. Uh, Alcocking is a qualified bidder. Uh, they're on Lindberg. They have a long history of projects uh, throughout the county and the region. Uh, and they have, uh, fulfilled all the requirements that we had in the bid document. Uh we are, you know, one of our requirements was to get this done as in timely fashion and we want to have this done before Christmas, if not sooner, uh to get the building down and and removed. Expect it to take no more than 3 days. Um and the final day really being just site cleanup and um you know, neatening everything up. Be glad to answer any questions if there are any.

Any questions from the council? Yes. Uh two questions. It was previously a dry cleaner, but I don't think they actually did dry cleaning on site. Correct. They shipped it out. Yeah, it was I I don't know what you would call, but yes, they would receive it and then a van would come in. Okay. I know there's some incredible environmental challenges on destruction. Many people have asked me that. Did they ever clean things? Yeah. Big issue. My friend was an environmental engine. And second question I guess is after we demo it and maybe this is a further question is how soon will we put the right turn lane in there?

Right now the project plans are with MDOT for final approval. Our goal is to put it out to bid within the next three or four weeks. Uh we have all of our back-end documentation ready to go. We're just waiting for them to give the final approval. Uh with that being said, we would like to our sort of tenative schedule is to be in a position to start construction in March. uh Irvington Apartments which will have a big impact on the area is scheduled to be completing their punch list and getting re ready for occupancy second quarter of 2026. So we kind of want to have this being completed in parallel with them finishing the project. Okay. There are certain things out of our control of course MDOT um but uh we have done everything that we could to keep this project moving as quickly as possible. In fact, we're about a year and a half ahead of schedule per the grant. Uh it was awarded in uh April 2023. To complete rightway planning and get us in this position so quickly is is really not what you would normally expect for a roadway type project.

I have more of an unusual question. Um how long do they um once they do the wrecking, how long do they think anticipate 2, three days? Yeah. No, no more than three days. Okay. And they'll be blocking. Will once they've done it, will they be cleaning off the sidewalk so people can still walk that inter?

The sidewalk will be open. We'll have the sidewalk fenced off because the building sets back. We have sort of a front walk or front parking lot and a rear parking lot and then there's the side alley. The side alley will be closed. We've already had discussions with the neighbor uh the owner of the of the building that this is coming and um to as close as it is to public works, I'm going to have public works staff actually do the traffic control and keep one of our folks on site just to make sure we don't have any I don't know inquisitive pedestrians or folks trying to cut through just to be there to do a little extra policing uh on site and uh that we have maintained better control that way.

Thank you. And what's going to be in the footprint of that building once it is demolished? Well, the roadway is going to extend that way. So, between now after it's demolished, oh, after we will So, part of the there's a long history of a very peculiar set of easements that North Price Road exists upon. So, when this is done, we want to clean up the actual rightway. No, I think what he's asking is, are we going to seed in straw? Is it going to be gravel? Oh, okay. So, it's going to be a while before

Sure. For the immediate future, it'll be gravel because that will be the construction staging area. So, for the for the actual construction work, we really don't have anywhere to put a job box and materials and a porta potty. So, that's what we're going to use for construction. We are talking now, actually, we're we're I'm more programmed for January to discuss what's going to happen with the remnant in the future. But once construction's done, it'll be seated and uh and maybe there'll be a great statue of Bruce there when I retire. A check one. Yeah.

Um uh it's related to that parcel, the one next to it. Um the foam Yes. shop. Has consideration been made for if there's extra space there, adjusting the parking for the foam shop so that it can be not on the sidewalk? Yes, there have been some casual discussions with them uh about, you know, how to accommodate that. There are some also some traffic issues there with the there's two aprons very close to each other and how to improve some safety there. So, we want to get through the mod portion of this and get ready for construction and then we're going to come back to that with planning and look at a best use. Yes, that is absolutely, you know, on our mind is how to how to improve access there for their tenants and uh and improve safety on Olive.

Any other questions from the council? Okay. So, I will entertain a motion. I'd like to make a motion to authorize the city manager to execute a contract not to exceed $14,740 with Alco Wrecking Company to demolish a building structure at 9201 Olive Boulevard. Second. Okay. Can we please poll the council? Council member Lewis. Yes. Council member Pashan Helman. Yes. Council member Solomonov. Yes. Chairman Prommo. Yes. Mayor Clark. Yes. Passed. Okay. Thank you very much. All right. We're going on to item 12, request to declare equipment surplus patrol car and stunk grinder.

Uh good evening once again. Uh we have another request to uh declare one of the patrol vehicles surplus and then uh 1977 uh stump grinder is uh requested to be uh sold as well. Keep it keep it running. I know it's everybody smiles about that. I should have brought it. I'll take it. I'll take it. I was wondering if it was a model or if that was actual year. No, it's the year. It is. Yeah, they've changed a lot in the last uh 50 years. Haven't we all?

It it actually looks really strange for a for a stump grinder compared to what you see what we might see in front of your house. Uh but anyway, uh the uh this is one of uh the vehicles is um fairly low miles for what we would typically see on a um and these are the first round of uh CO cars coming off where we didn't uh have a lot of miles on them and we were having difficulty getting them. So we got three almost at the same time. So this is the first one kind of coming off and as we've uh changed our fleets, adjusted them over the last several years, this one is kind of uh not needed. So it will uh send it away to auction to get the highest price

generally. What do you expect on a auction on a car like that? What would you uh this will probably go 10 to 12 maybe a little higher very possibly. Yeah. You know it's it really really bizarre what has happened since co of the used car market. I've kept track of this for you 10 11 years. It didn't matter. It used to not matter what would happen. 2500 bucks that's what we'd get. Really? Yeah. I mean, it didn't matter whether it was a 10-year-old car that the wheels were falling off or like one that just coming off. There's some problems that we didn't want to keep. It would go for 25 2,600 bucks. Now, they're pushing 8 9 10,000 bucks. Wow. I know. It's bad. If you can buy a used a good used car. Yeah. Uh, do we have any other questions from the council regarding this matter?

Okay. I'll be happy to make a motion. No, we got no question. Oh, I'm sorry. Do you real quick? Nope. Nope. I do. Sorry. There we go. And I apologize because I know that I have asked this question before and um and I don't remember. So, I apologize. Are we required to sell via auction as opposed to selling like to a dealer? Yes. Yeah. So, we we don't there's no typical way to do it. However, for you to keep your job and for it's a best practice.

We have to offer it to the public. Yes. It's a public asset and it has if we're going to get rid of it, we either have to say it, we have to destroy it. Like there's no useful, nobody would buy it. It's so old, nobody would buy it. We're going to destroy it or we have to offer it to the public for sale. And the auctions are the best and easiest way to do that. What if there's a citizen out there with a call with over 200,000 miles who love a 38,000 mile? I would say we'll tell you exactly when it's going to be up for auction. Do they let people who don't have dealership licenses go to those? Yes. A point that when we do the auction that it is a public auction, not a dealer only auction. Okay.

So there are certain dealer only auctions, but that's not protocol we follow. It has to be available to everybody. Yeah. Yeah. I got one more year left on that car. And yes, the back seat is brand new. Never been sat in. No, no blood stain. Interesting. No, no, the the they're their uh their plastic cores that they go in there. The back seat's taken out and uh

put back in. to get back on to just the financial piece of this. I'm just thinking through like a low mileage 2022 model vehicle, thinking about, you know, we approved not too long ago a whole bunch of brand new vehicles that are based I mean, not the same car, but I'm thinking, whoa, that it drops, you know, it's a it's a car with low miles and I'm I'm just thinking from a very practical perspective, why are we decommissioning a 2022 car with low miles and buying brand new ones.

So, these are not This is a police patrol vehicle. So, 38,000 mi of a patrol vehicle is and the wear and tear in the engine is not equivalent to a my low mileage 38,000 car. It's actually uh much harder on the engine. So that is why we sell them at what appears to be really low miles because it is not equivalent to what I may put on my car or any of us put on our car at 38,000 mi. These are a lot of idle time, a lot of stopand go city traffic and it's uh much more harder much much harder on the engine and that is why they are um go through this rotation. There's a couple there's going around culde-sacs really slow is hard on suspensions. Um it they are there I I've heard from the dealership when I that uh they consider like double to triple that mileage is about really what that car kind of acts like it it has on it. Uh just because of how they're used. I really uh I more than happy to schedule get you a ride along in in a vehicle that it's like they they do don't um they don't hold up very good in the way we use them. So be careful when you're buying bidding on it.

Be careful when you're bidding on it. Well, no. It's it's kind of like and I understand what you're saying is there's 15 minutes of it's like 15 minutes of jogging and then 15 minutes of boxing. That's what this car is going because it's much more intense if I'm understanding what you're saying. It gets a different it's a different use than what what we do with driving it to work and well if you're the onlybody with a nice ch that is a consideration though for sure we take into granted or take into consideration when we're doing our budgeting. Okay. Uh you know can it be used somewhere else? Should it be used somewhere else? Uh and this one just didn't kind of fit anywhere. Okay.

But it's a a duly duly noted. Any other questions from the council? I will entertain a motion. Happy to make a motion to approve surplus. Uh I I'd like to make a motion to approve the surplus of asset 00930, a 2022 Dodge Charger with approximately 38,500 miles and asset 08317, a 1977 Vermeier stump grinder for sale by auction. Second. Please pull the cows. Council member Lewis. Yes. Council member Pashan Halman. Yes. Council member Solomonov.

Yes. Chairman Promile. Yes. Mayor Clark. Yes. The motion is passed. All right. Going on to item 13. Some grinder is older than people up here. That's true. uh the request to purchase a auto visual equipment for use in council chambers. All right. So, um staff is asking to essentially replace the piece of equipment that uh is no longer functional uh so that the camera will stop moving on its own. And so we You mean like on these?

So, uh we had it's taken a lot longer than I thought. technology has come a long ways in seven years when it comes to AV equipment. Uh but you know what we ended up with almost the exact same thing that we got in there today. So, uh there was I kind of went back and forth on what do we do. Uh and so we're going to end up with this kind of the same piece of piece of equipment we have there. Um it will regain the same functionality that we had uh several a couple weeks ago and it will stop doing stop doing that I hope. Did am I remembering correctly that this broke we thought during a power surge or power outage or did I make it up?

Uh I believe so. It's there's a gremlin somewhere in our system. Um we have a generator here and it uh it seems to affect low voltage systems. The uh normal like line voltage is they they seem to you it seems to condition okay and be just fine. However, the low voltage systems we have things that just have The only reason I ask is it may not be the same for business or city insurance like insurance has a electronic kind of policy rider attached to it where you know checking that that's it's not an uncommon thing on electronics like which no one uses but if I drop my iPad if I drop

businesses and and governments may not have that at all but just something to think about. Yeah. Um I don't know if we'll definitely find if it was during it. If it broke and it just broke, it's whatever. But if it's due to low voltage surge, yeah. Or the generator might have to pay for it. I don't know. Although color. Do these kinds of things come with a warranty of some sort?

These Yeah. Yeah. this um we actually had uh the original one of those um did die uh early on and they they came and replaced it and shipped it back. So yeah, that's that's a good point. There's lots of little doodads back there, but they Extron is is actually really good. Um and uh Crestron Extron, they're they're good. They back their products pretty good. So yes, there will be. Any more questions from the council? It's in front of you today because it's over $10,000 and that's the that's why. Okay. I will entertain a motion. Um

make a motion for the approval of agreement with Modern Communications, Inc. in an amount not to exceed $10,145 for the purchase and installation of an Extron Cross Point 82 switcher. Second. Okay. Can we please pull the council? Council member Lewis. Yes. Council member Pashan Helman. Yes. Council member Solomonov, yes. Chairman Prom, yes. Mayor Clark, yes. Motion has passed.

Thank you, Mr. Mayor. All right, so we're here at part two from hearing from citizens. Seeing there are none in the office, we'll go on in the room at this time. We'll review and acceptance of minutes. Are there any corrections to the minutes that anyone has seen? Okay. I'd like to have a motion to approve the minutes. I'd like to make a motion to approve the minutes from October 28th and the work session minutes from November 4th, 2025. Second. Can we please pull the council?

Council member Lewis, yes. Council member Pashan Helman, yes. Council member Solomonov, yes. Chairman Prom, yes. Mayor Clark, yes. Motion has passed. All right, we'll have our city manager's report. I mean, excuse me, city attorney's report. And I have no report this evening. All right, I'd like to have a motion to adjourn. So moved. Good night, y'all.