City Commission - Special Meeting

Commission, this afternoon is a special call meeting. Today is Tuesday, May the 26th, 2026, and it's 4.30 p.m. We thank you for your attendance. We're going to be led in a moment of prayer, a moment of silence by Commissioner Holland, and then we're going to stand and recite the Pledge of Allegiance to the flag together. Commissioner Holland.

Let us pray. Lord, be with us as we make decisions today. And I just want to think of our community today, losing a young lady over the weekend who was a Boyle student, and that her friends and family and our whole community can be comforted through that, Lord. And just bless this meeting in your name. Amen.

Amen. Thank you, ma'am. You all want to stand? You said make sure my mic's in front of me? All right, I'll take care of that. I'll use my outside voice. Dexter, what are you laughing at, Dexter? Next item on our agenda is to approve today's agenda. And I'd like to entertain a motion to approve today's agenda with one item. And we're going to eliminate takeoff item number two. They're not prepared to be here today. So a motion to approve our amended agenda.

I move that we approve the agenda as amended.

Second.

Thank you, sir. Thank you, ma'am.

Any other questions or comments? Hearing none, all those in favor say aye. Aye. Motion carries. Agenda's been approved. Next item is for the public. This is where we allow the public to come and speak to us about items that are only on the agenda. The second opportunity, you can speak to us about things that are not on the agenda. But if you raise your hand, we'll call you to the podium. You get three minutes or less, and then we'll move right along. Senator, there's nobody present except the staff. We'll go right along with the agenda, all right? Oh, the staff want to say something? Oh. Next on the agenda is the approval of the minutes of the previous meetings.

I'll make a motion to approve the minutes of 5-11-2026 as presented.

Thank you, ma'am. Second. Thank you, ma'am. Any corrections? Discussions? Deletions? Hearing none, all those in favor of approving our minutes from the May 11th meeting, say aye.

Aye.

Opposed? Motion carries. Chair would now like to entertain a motion to adjourn the meeting. So moved.

Second.

Just kidding. Next up is a report from the CBB. He said, what are you doing, man? Come on. Got all dressed up. Took a shower. I got a shower on the way in. Shower on the way in.

So I'm here just to give you all updates on things happening in the CVB office, including our budget that we're working on for FY27. We've had the first reading of that. Let's talk a little bit about some advertising and marketing we've got going on right now. First, I'll talk about the budget. For the current fiscal year, our projected transient tax revenue was not increased over the FY25 revenue goals just because of an overall slowdown nationally of travel. So that began back in 25 and is carried over into the current fiscal year. So we kept our budget revenue for the current fiscal year at the same level as FY25. So far for the first nine months, we're about... $8,500 down from where we were at this period at the same time in the previous fiscal year. We still have some transient tax to collect from some Airbnbs, so we'll close that gap a little bit, but we're still going to be down a little bit from where we were same time a year ago. So seeing that revenue is flat or down for the upcoming budget, we're planning to decrease the estimates for the hotel transient tax by about about $20,000 from 320,000 down to 300. For short-term rentals, we're actually gonna increase that by 17%, taking that up from 35 to 41,000. So overall, our revenue for the upcoming fiscal year is gonna be a little bit less, and we've compensated by taking out a few things that were in the budget this year that we didn't actually do to save some money. So it was some extra projects we put in that were new projects. So we won't be doing those this year or next year. We'll see how things rebound. With Home 2 Suites opening up here imminently, we haven't really factored that in because we're not sure yet whether that's gonna pull from the traffic that's going to our other hotels. or whether we're going to see some growth, especially during those high occupancy weekends, brass band festival, center events. So we're going to kind of reevaluate that going into the fall and winter and see if that's helped bump our revenue, or like I said, just kind of spreading it out amongst more properties. Let's see. So yeah, that's our budget in a nutshell. We'll present that to you once it's passed after our next meeting. We still have a few adjustments to make due to some stuff that's come up between the last meeting and now, but it's pretty much kind of set where we want it to be, and it's still a good budget. We have more money in there for marketing and advertising than we did even three and four years ago, so we're still spending a pretty good amount of money to market in all the ways that we think are beneficial to the community. Speaking of, we're wrapping up our spring marketing ad campaign. We usually, between March and June, do a pretty big ad spend. We've got ads in Southern Lady, Southern Home, Cincinnati Magazine, Indianapolis Monthly, Kentucky Monthly, as well as some paid social media campaigns that we're doing through third parties and a digital campaign. We were also able to get an ad in the May edition or issue of Southern Living. And we'll have a full-page ad in Garden and Gun in their June and July issue, which is not something that we can usually afford, but we got what they call a remnant, which was leftover ad space that we got at a greatly discounted rate. So very unusual to see us in there, but that'll give us quite a... Garden and Gun, yep. In-house, we're still doing our own paid social media campaigns, both for events like the Great American Brass Band Festival, and we're still handling the marketing for the America 250 events. So right now, we're waiting on a billboard to be put up at the Viaduct. It'll be up for a couple months. It's basically the same billboard that was up in March. We just switched out a photo. We're working on a streaming campaign with Spectrum that will... appear within a 25-mile radius. So you pick up your phone, you might see a video by Eddie Montgomery. We'll work with him on a 30-second spot that'll kind of market to a more closer audience than we usually do with the CVB. We're also doing newspaper ads in all the surrounding counties for the concert specifically and some more local ads in the Advocate Messenger along with digital marketing that we've been doing all along. One thing better than some good paid media is free. We recently hosted a media tour in partnership with the Kentucky Department of Tourism, where they brought in five journalists who were from North Carolina, Florida, Arizona, Oregon, and Iowa. They were here for basically one afternoon, overnight, and the next morning. We showed them as much as we could, gave them a bunch of press releases, a bunch of photos, and now we're waiting on the Kentucky Department of Tourism to send us links to whatever they write. So we spent maybe like $500 to entertain them, and if we can get one or two articles out of that, that'll be well worth that. But hoping for a lot more from that. We'd originally planned to do our own media tour, had that in the budget, which we would have had to pay for flights, hotels, all that. So partnering with the Kentucky Department of Tourism really saved us quite a bit of money to be able to do that with them. And anything that does get published, we'll share that on social media so you guys can see what's been written. And let's see, over the past couple weeks, we've issued checks to Pioneer Playhouse, the Great American Brass Band Festival, and the Boyle County Fair, totaling $16,000. That comes out of our... sponsorship fund. These organizations come to the CVB board twice a year, apply for funds, and this is what they approved back in January. They now need those funds for their marketing and advertising, so we've awarded that money to them, and we'll have another round in July, and people who have events this fall can apply for that funding and hopefully get something to help market their events. That's what I got.

Thank you, sir. Any questions or comments?

So we have a lot going on this summer. It's exciting.

Two very busy weekends at the end of June and beginning of July.

All right. Thank you, sir.

So the next item on our agenda is a banner request from the Great American Brass Band Festival. Chairman, entertain a motion to approve the request as presented. I'll move to approve the banner. Thank you, ma'am.

Second.

Thank you, ma'am. Any questions about the banner request? Hearing none, all those in favor of approving this request say aye. Aye. Opposed? Motion carries. Next is a banner request from the Juneteenth Celebration Committee. Chair, we entertain a motion to approve the banner for the Juneteenth. Celebration as presented. So moved. Thank you.

Second.

Thank you, ma'am. Any questions or comments? All those in favor say aye.

Aye. Those opposed, motion carries. I have a question. Yes, ma'am. Is Juneteenth in Danville this year?

Yes, ma'am. Okay. First time, well, first time officially. Great. Okay.

I knew it was alternating. you know, Harrisburg.

No, it's not. Excuse me. No, it's not alternating. Harrisburg is still doing the Century Kentucky Juneteenth, and this year we've had some folks who put together a Danville. Thank you. Juneteenth celebration. Great question, though. And ours is going to be at Jenny Rogers and also going to be at Michael Smith Park. Did I carry that motion? We did, right? So next item is... joint zoning ordinance text amendment recommendation. Ms. Gray, welcome back. Hello.

You may just go for it? Yes, ma'am.

Okay, okay, gotcha. So the Danville-Bowling County Planning and Zoning Commission met in a regular session on March 25th, 2026 in the Danville City Commission Chambers. Six members were present to consider the proposed zoning ordinance text amendment. Following a public hearing, the Planning Commission voted six yays and zero nays to unanimously recommend approval of this text amendment to the Danville City Commission. And so this text amendment is Article 1. It's going to update Article 1. two and three of the joint zoning ordinance and this is to or sorry, Article two and four of the joint zoning ordinance. And this is just to abide by the Kentucky regulated statutes that are going to affect July 1st of 2026. It's updating the qualified manufactured home language and just adding that in to allow qualified manufactured homes anywhere where there is single family residence. And again, that was a state regulation that passed in 2025 regular session, but didn't go into effect until 2026. So this is just us getting ready for that.

Okay. Questions, comments? Do any other communities offset that or is it just state law you can put manufactured homes anywhere now?

You so it is state law that you can put qualified manufactured homes anywhere where there's single-family residents approved and so there's a difference between manufactured and qualified manufactured homes and that's just based on our regulations and Kentucky building codes essentially better building materials so anything pre 76 and post 76 HUD regulations they're categorized different things based on the materials and all of that and

So it's really not a free fall. It just opens up the door, but you've got to meet certain guidelines.

Yes, and in our ordinances, and I think you have copies of those updates, we aren't allowed to enforce certain things, but we are allowed to enforce some things, including if you pull up Article 4, it'll show you the roof pitch. We are able to enforce, and so within a one-eighth mile radius of each house, it has to... basically go with the character of the neighborhood or with the flume designation that it will eventually become. So we, the things that we are allowed to regulate, we still have that control over.

Does that include, like if a subdivision had subdivision regulations to supersede that?

So are you talking about HOA or anything like that? So HOA is above us, so we can't, so it won't supersede that. So if there are deed restrictions, those come first.

Okay.

Even with the law, the state law?

Yes.

Okay. Yeah. So Kevin, if a developer could still place a restriction prohibiting this type of home, but the Planning and Zoning Commission can't restrict it to a certain zone. Got you.

So subdivisions that are already established.

Correct. This does not affect.

Okay.

If they have a D restriction that prohibits this type of home.

Okay.

Which a lot of them do, frankly.

So the zone changes passed. contingent upon no manufactured homes, that's a deed restriction, right? I'm sorry, could you repeat that? The zone changes, like the last zone change that said no manufactured homes was a, you know, was a condition off of 33. Right.

That is no longer enforceable.

Oh. That's no longer enforceable. Wow. Okay.

They would have to do it. Right now the developer may still have a deed restriction as the neighborhood is developed But it's not an enforcement an enforceable condition by the Planning Commission Even though it happened previously Okay

Other questions or comments?

I don't particularly care for this, but I don't think there's anything much we can do to say about it.

Yeah, this came from the state more than anything.

We're just trying to abide by them.

I understand.

And you guys did a great job requiring the permanent foundation and all these upgrades and large sizes. So it was well done. Thank you.

Thank you, yeah. We're still trying to have just a bit of control over the character of the neighborhood. Right, right.

Yeah, that's right.

We need a motion to approve this text amendment. You have to read this one?

Today's just a vote upon a successful vote, then I'll prepare the ordinance to bring back to you next time.

All right. Thank you, sir.

I'll make a motion to approve the joint zoning ordinance text amendment recommendations.

Thank you, ma'am. Is there a second? Second. Thank you, sir. All those in favor say aye. Aye. Opposed? Motion carries.

So this makes it a little stricter than the state's? Yes. Or can you? Is the state the, you know, anyway.

I think that is the goal, is like to be a little bit more, yeah, and just have more autonomy, I guess. Okay. Thank you.

Thanks, Anne.

All right. Thank you. Next up is an update from our human resources person, Mr. Bowen.

All right, thank you, Mayor.

Oh, it said brief update on there, didn't it?

Right, I told the city clerk I'd keep it to 45 minutes.

All right, so we're good.

I've got 45 minutes. I missed the last 30, so.

Yeah, well, okay. And he still made the meeting this afternoon? Well, there's 45 minutes, but there's only probably five minutes of it you want to listen to. Now, thank you for your time. I thought it was a good opportunity for us to do an update as we've gotten through the, You know, the first six months of the calendar year, I can't believe we're already six months in the year. Some of these things we've talked about through the budget process, but I really just want to give you a brief update, and we'll kind of run through this. If you've got any questions, just let me know, or anything we may not have covered that you want to inquire about.

So, as we get into the year, I'll make sure this is working. There we go.

All right. So these are, we talked about this through the budgeting process, but these are some of our departmental goals that we had for fiscal year 27. Right now, we're, if you look at the items on the left, those are the things that are currently in motion. We've already kind of started to work on our wellness strategy that we discussed during healthcare renewals. We're having a lot of discussions between fire and HR about our safety program and then we started to conduct our review on our employee handbook, which that's a slow burn. And then retirement forecasting, I've got some information to share with the board about projections of what the workforce retirement statistics will look like throughout this year. Again, active projects. These are the things that we're currently working on right now. There's a lot that we're preparing for for fiscal year 27 starting July 1st. There's a lot of things we have to do with payrolls, processes such as CRS rates. different things of those factors. One thing you'll note on here, and I'm glad Marshall's sitting here with me, is one of the things that we're having discussions with, myself, Marshall, Andy Tompkins, and Mike Galloway, is long-term planning with water utilities. I don't know where that's gonna go, but there's a lot of, we're seeing a lot of challenges in the water utility. Obviously we've implemented our apprenticeship program through Kentucky Rural Water, but that's probably right now one of your highest risk areas for staffing. So there'll be more to come on that. Again, we're just early stages of strategic planning with that, but I just wanted to put that on the discussion that that is a key area that the city will really have to look at over the next probably 12 to 18 months um as it's based on the trends that we're looking we're seeing all right and then uh talked about the handbook so i think this is important again this will be a long process but whenever we're looking at our personnel policies these are the five key areas we look at um obviously we're looking at legal and regulatory compliance, new potential policy proposals. One thing that's most important with this, if you look there, when I talk about involved stakeholders, I just want, that is something that we get all the managers involved in. We talk about how that's going to impact all the different operational areas. So we really have to be cognizant when we're looking at these items, how that's going to impact every department across the city. And so those are more discussions to come with some of that. And we tried to do this every two years as a routine schedule. And so this is a year that we're working on that handbook review. Safety, so we hadn't talked a lot about safety, but I wanted to hit on that this year. So through the first half of the year, we have worked, the city through the end of April had 155,000 work hours. With that, that's a lot of work hours. That includes regular overtime, both low risk, high risk positions. We have done a really good job. We've only had two recordable injuries with very little what I would call minor medical treatment return to work. So a lot of our programs that we've rolled out with safety and that continue to push It is paying dividends. The department heads are doing a great job with their day-to-day SOPs communicating down. A lot of that goes from our safety advisory group. That plays a big role into this. We're continuing to look at safety initiative programs. Another nice thing about this is we actually have a representative from KLC's safety and loss prevention team that's been actively participating with us, and they give us a lot of good information to benchmark against what they're seeing across the state. I think the HR and fire collaboration that we've discussed through the budget process is Mike and Chief McCurdy and I have had a lot of conversations about that along with the safety group. try to maximize our resources. A good example is we just recently had the fire marshal come through and do an inspection of City Hall for us two weeks ago. We asked him to look at several different particular things, and that really helped us. We shared that with the safety group, and so now all the departments are kind of collaborating with the fire marshal to have all of their individual buildings inspected, and it just holds us accountable to keep keep all of our safety programs in place. And what I mean by that is things like making sure that all your exit signs work, that all your AEDs are functional. We've got AEDs in the right locations. Another example of that is as we go through, we realize, you know what, we need another AED downstairs in City Hall outside because we've got a lot more foot traffic. And so it's things like that that we're trying to work on through this collaboration. So it's still in the early stages, but I think that will help us maximize our resources and take pressure off all the departments so they can focus on operations, but also at the same time make sure all their safety initiatives are maintained. All right, so this is just a snapshot of our workforce right now. So right now, as of today, the city's got 175 full-time employees spread out through obviously these different sectors. So again, we've got some open positions that we're trying, actively recruiting for, which I'll talk about here in just a minute. This right here, I put this in here because I think this is important as we look at long-term staffing and kind of adjusting to really different demographic changes. So this is a snapshot of our current generations by workforce. And to me, it's really interesting because we've talked a lot about this. 14% pie chart right there, that is your Gen Z. Those are, those and what I would say early, the back end of your millennials, those are your entry level, not entry level, but early in their career positions that we've been really focusing on through leadership development. That 32% pie chart, that's most of your Gen Xs, most of your supervisors and your managers and upper management fall in that category. So over time, that, group is going to shrink right so you're going to see that shrink over time which is why we put so much into leadership development as you can see based on those uh your gen z's and your millennials grow in the workforce because those are going to be your future leaders so so and over time we will continue to track that but just wanted to show that that is an area why we're focusing so much on leadership development all right And then of course, this is another good example of that. As you see here, every time we show this graph, it's interesting to me because we look at your retirement tiers, you see that blue pie chart with tier three, that continues to grow. So again, that ties into some of those generational breakdowns as we see, especially when we talk about a lot of retirements that we saw last year and more that's forthcoming. And then here's, this one's another interesting one to me because you see that we have a breakdown between hazardous and non-hazardous. When you look at the hazardous duty, that pie chart over the last few years has shifted. It used to be almost a 50-50 split. Well, matter of fact, it was probably a little bit more on the non-hazardous side. So what that shows is the investment that the city continues to make in public safety and first responders, because now you're getting more and more individuals in that hazardous duty group. Now, this really is really what we're talking about with all these things. These are your projected retirements for this year, for fiscal year 27. This is based on conversations with employees, managers. Will all these come to fruition? We don't know. I can say for sure that at least two to three of these are confirmed that we're actually working through right now with employees that have already submitted their retirement to KPPA. And so we're looking at potentially nine positions this year. Some of those are in key managerial rows. And again, that's why we really are trying to continue to work on that succession plan. And I think over the next, again, we saw that this year, we're going to see it probably over the next couple of years that retirements will be something that we will be faced with managing. All right. And then turnover, so this year, this is a snapshot of last year compared to year to date for the city. With 2025, the city had 11 employees turn over. Right now for year to date, we've seen three, so we're trending in the right direction to mitigate some of the turnover factors that we saw last year. As far as reasons, really most of our turnover, and we talk a lot about this, A lot of factors that are outside the city's control, personal factors that impact the workplace, that maybe an employee has to step away for personal reasons. The good news is we are controlling the things that we can control through work culture, compensation, benefits package, career development opportunities. Those are the things that the employees really seek, not only to grow into a higher role, but also to enrich their current position, we're focusing a lot on that too. So we're trending in a good direction with that. And as you can see, we always talk about this, when we talk about turnover, most of your high risk is in that first three years Usually within five years, you can see the numbers typically speak for themselves. So once an employee typically gets beyond that five year period, they're pretty well vested with the city. At that point, they're vested in whatever their career is, whether they've been promoted, maybe you've got additional certifications, they've invested. But that really a high risk area is your one to three years. That is your that is going to be your highest risk for turnover. if we can maintain get people through their first three years their Probability of them staying long-term with the city increases tremendously and then this is a snapshot of your trends over the last few years as you can see a It's almost like every other year we are faced with some different factors. If you see in 25, we saw a lot of turnover. We addressed some of that through some of our planning and through things through the budget process. Now we've seen that drop in 2026. And that's where we really talk about being fluid and adaptive in the workplace. So when we see trends that are trending in the wrong direction, we want to make sure we have the capability to address those in real time before it becomes a significant problem for the city and as far as recruiting these are the current positions we're currently recruiting for if you notice on their water is water takes up the majority of those positions right now again as I mentioned earlier that's a really critical area that we're going to really focus on throughout this year I can say that three of these positions right now are in different phases of being field so we are about to close the gap on those and so that's good news And I showed this through the budget process, but this is just your snapshot of your workforce analysis. When we talked about retirements, one of the areas we talked about is being adaptable. If you look at that, that's an area that I think we've focused on as far as our weaknesses, lean staffing, and then also adaptability to market changes. And I think that is our takeaway to focus on that. Another thing that I didn't really talk about on here, but it is something that we've discussed is addressing those tier three programs over time, where the tier three pension plan is, well, it's different than tier two and tier one, and so that is part of our strategies to look at over the long-term tier two. Now, where we go with that, I'm not sure, but it is on our discussion for long-term planning, and I will say that's not just Danville. A lot of cities and public governments in general are trying to address their tier three program to attract more people because that benefit is not, I think on average it's about a 40% value versus a tier one or tier two employee with the same salary and tenure. And so how do you make that up? We're not sure just yet, but that's something we are going to have to address to recruit more people into public government. So it's a lot of information, but I do think we're trending in the right direction and staying on top of these things and really talking to the employees, talking to the managers, that is the key for us to be able to address these things. And we'll have more to discuss as we go through the handbook process over time too.

All right. Thank you, sir. Any questions or comments, Mr. Board?

No, I'll do the personnel policies this year. This cycle.

This cycle, yeah. Yeah, we try to look at it every two years and then address things that maybe we've closed the gap because sometimes when we'll change a policy, it may need to be another one tweaked to align with it or clarify interpretations. So we try to do it every two years at minimum.

Are other cities seeing the same thing with the Tier 3 or having questions about Tier 3?

Yeah, it's kind of all over the board, but really what some agencies are doing is they're looking at things like – They've already implemented sick leave payout programs for tier threes. Also, some agencies have shifted to doing a match and deferred compensation. I think your biggest challenge with that, and we've talked about it before, is when you look at your employer contributions, there's really not a delineation The rates are the same, whether it's tier one, tier two, or tier three, but the employee pension is less, but the employer cost is the same, and that's where it gets very challenging.

Yeah, I mean, it's a state issue. but they created it for all the cities. Yeah.

Now, the good news with that is projections, the CRS rates are projected to decline through 2041, because that's pretty well funded. I think the last funding report I saw, it was about 70% funded, so it's really a strong pension plan, so that does bode well for the future, but we also know that any time that those rates could go up because we look at it as a variable expense every year during the budget process.

Any other questions or comments from the board?

One quick one, Randy. Yes, sir. On active projects, the first thing you list is wellness vendor evaluation. You may have mentioned it, but I didn't catch it. What is that?

We talked about when we did the health insurance renewals, we're looking at some different wellness platforms to help drive wellness initiatives, incentivize people to get annual screenings, kind of help do annual physicals, mammograms, colonoscopies. We're looking at some vendors to help us create a platform for that. There's a lot of vendors out there. I'm working with our broker, and right now we're in the middle of doing demonstrations. It's something that wouldn't fall under the procurement rules where it has to be an RFP. It's more something we'd have to do three quotes. So yeah, we're looking at that as a starting point to help drive wellness and help lower some of our healthcare costs. Thank you. Other questions or comments?

On page 16, the recruiting update, did you say that, when does that begin? July 1st or?

This is actually active positions are already vacant. It's not anything that's added. These are some of the ones that we've seen through attrition. Now, a couple of these are, one of them is from a retirement. Well, actually two of them are. And so these are not including anything that we've talked about through the budget process. Okay, that's what I was wondering. Yeah, these are active authorized positions from last year. Okay. But we, like I said, we have, I think there's five total right now, but we have three of those have already been presented offer letters and are in their screening stages. So we should hope to have those filled really by the next meeting.

Okay, thank you. You're welcome. Okay, let's go to the next item then.

Thank you, Mayor, Commission. The agreement in front of you, the resolution authorizes the agreement between the city and the rural Heart and Lung to, I guess, solidify the agreement for them to locate that concrete pad. Initially, they did not think they wanted one, but their parent company did want a permanent lease on file for their records. And so while it is, we initially authorized them to be out there from September 1st through this summer. That summer deadline is June 15th, and then so the agreement really is retroactive of that date. But then too, one of the nuances is that we do welcome them back if they do wanna come back and reuse the pad. I guess that's our recommendation. to the commission if you feel the same since it is a significant investment that is documented on page one of the lease at the bottom the term it gives them the right with six months notice to as so long as as their schedule doesn't conflict with something else that that demands the space then then we would give them the occupancy again through 2029 at least and then certainly work with them thereafter if both agree

Thank you, sir. Any questions or comments?

So we get use of that if they're not there, right? I mean, the electricity and the pad and all that.

Right. It belongs to the community, yes.

Great.

And they paid for the whole thing and then also paid a rental?

They did not pay a rental fee per se other than just the install of the pad itself. I think it is documented. Yeah, the install of the pad is the rent, represents the rent.

Okay. Right. Attorney to motion. So moved.

Thank you, ma'am.

Is there a second? Second. Thank you, ma'am. Any other questions, comments?

Just for the record, I would cite that the Lundquist Institute invested $88,050 into the park. and that included power access to that location, which is three phase, and then they installed a concrete pad sufficient to hold the RV system or any other future device similar to that. So it's a significant investment on their part, yes.

All those in favor of approving Resolution 2605-2601 say aye. Aye. Opposed? Motion carries. City Manager reports up next.

Thank you, Mayor, Commission. We would like to point out the next budget meeting is June 2nd, and then the next City Commission meeting is June the 8th. I'm sorry, June 1st. I was looking at that. We had to move that to June 1st because of the conflict with Kelsey Summer Summit, which is a little bit different than what I had printed on Friday. The... Coffee with commissioners is not scheduled. The civic engagement and local governance series, I did not update that. Do we have a date on your next event? By the time we get to it, I appreciate that. We did have the Leading Ladies Luncheon May 12th. That was a terrific event. We had, I think also was successful based on what I could observe from afar. The 250th continues to move forward, including we're moving towards the 4th of July celebration where we have the concert on Friday. The stage will be set up on Saturday for the Fourth of July fireworks, et cetera. So there's still a lot going on there. We do have one of the things that we're working on is confirming designation of an opportunity zone. There's an attached letter that's in your packet digitally where we do have to submit that letter confirming that we would like to have the census tract 2102-1930-300 as an opportunity zone again. The unique thing this time is that the opportunity zone will be, instead of being valued at 1.1 of the investment for the tax credit, it's going to be a 1.3 number because we are a rural designated community. And so that's a little bit stronger compared to an investment made in an opportunity zone in Fayette County where that is considered an urban environment. They'll be at the 1.1 number. The advantage to Danville is significant, and I would submit this letter with the mayor's signature next week to confirm support of that designation by the governor's office. It's who actually designates that.

So we need a motion on that one before you go.

We probably should, for the record, yes.

Is there a motion to approve the mayor signing a letter to establish an opportunity zone here in Danville, Kentucky?

I'll make the motion.

second thank you all any other questions about that is there a specific picture of where it is it's the downtown track essentially down third street second street uh to the south from from maine um okay it'd be nice yeah we'll get something out to you uh i apologize but it's not in there yeah second and third is that like ksd no no this side

OK. Yeah, I can't picture things. Yeah, it's OK.

I'll look for it. I'll get you a map.

Other questions or comments? Hearing none, all those in favor of passing this resolution say aye.

Aye. Aye.

Those opposed? Motion carries. Mr. City Manager, you want to continue?

We had the 150 water line, the Water Commission is continuing to work on those improvements. The Economic Development Authority is continuing to work on the transportation improvements along the bypass. Specifically at this stage, it's the transportation study to impact how the development of what is the reading track and the associated work that was identified in the master plan impacts traffic on Pierville Road to the north and then the intersections, the three, would be intersections along the bypass, and so Josh is continuing to work on that. Other than those things, I'm rushing only to get through it, but we did, would like to point out that we did have a terrific visit at the ICSC last week, the mayor, and I would probably let the mayor talk if he would like to try to describe it. It is a difficult event to describe. It is a, it is not a trade show. It is, is very much an interactive, um, meeting series of meetings that you can have with, uh, The developers, I think we met with no less than five owners of property, both large tracts of commercial and industrial inside of the city limits of Danville already. We met them on site. They gave us updates that it's very difficult to get here locally sometimes, but because it's a focused effort, I felt like that actually, I didn't know what to expect when we went out there, but it was very effective, and I want to thank Melanie for helping to coordinate it. I think Sarah Pallum at the chamber for attending, I think they worked the Kentucky Connections booth which had a specific table for the city of Danville there among, I wanna say eight or nine other cities in Kentucky. I think the mayor worked the room which was a very large room and it consisted of three convention halls and thousands of of attendees, there was an estimated 35 to 50,000 attendees there, not just exhibitors. And so it was a little bit overwhelming.

It was definitely overwhelming and exciting, but at the same time, worthwhile. Because I don't know how I would have ever had the chance to face-to-face talk to that many different commercial folks, developers, retailers, whatever you want to call them. in a 24-hour event, more like 48 hours.

It was a captured audience, and it is very effective and very difficult to articulate, really, the complexity of it, isn't it? Isn't that fair? Yes. Yeah.

I do want to toss out one conclusion that I've made, is that if the City of Danville continues, or when the City of Danville continues to participate, we need to have some other folks, one at a time maybe, experience.

It is critical that, in my opinion, that an elected official does attend. The list of positions that was there really is the list that you need for that event. Honestly, you do need your chamber there. That's very important. I appreciate the EDC supporting her activity there. I think that was very effective. I think folks were looking to hear from them. I think they wanted to meet the mayor. The mayor's presence was significant. For some, you truly participated and spoke with folks trying to reach agreement on opportunities in the community, and including the transition of industrial property to other industrial clients. specifically holding companies all the way to retailers, working with developers that wanted to understand more about things, activities that the city does to support their investment as they're working towards an agreement with those potential buyers and sellers. And it is surprisingly effective. And I really think that those folks work towards So we started out sending Melanie to Orlando. Felt like it was effective. Melanie and I talked about it. We took a risk, drove down to Atlanta, participated in that. That was a very intense, really, 36 hours. And then from that, we recommended to go to Vegas. From where you go now, I think you're at a little bit of a wait and see for the next couple months. And I think the Atlanta show is a one-day show this fall. I do think that we probably should... drive down there again and participate in that with the same Kentucky connections. And from there, you just have to continue to play each one out if you go back. And understanding that you're trying to temper growth with availability of resources locally. And so that's really a decision you're making as you go, in my opinion, too. Sometimes there's more pressure to go. Sometimes there's less, probably, is how I would word it. And I think that's true for the developers in that space, too. Kendall's here. We appreciate his support. On the next thing I was going to talk about, the CBB's continued.

Finish that one up. We need to stress two things. Number one, there were 11 Kentucky cities in a space about twice this size that were able to pull in potentials and shut those potentials around. Because if somebody said, well, how about this come into a Madison building? If they didn't think it worked, they might send that person down to Danville because they might say that Danville might be a little bit more suited for it. So that was one of the values for me. And then the second takeaway is that as a 39-year-old male, I've had a lot of drill sergeants before in my life. I had a new one for that last 48 hours, and she's sitting there with her arms crossed like, what are you talking about, Mayor? really organized, kept us organized, kept us on task.

It enabled us to have a chaotic situation and Millie did a terrific job keeping us centered as we were bouncing around different people that was pulling, trying, making an effort to pull information out of us. She kept us centered and kept information flowing and kept information accessible and kept our home base situated so that we had a place to bring even people back to. And that was very effective. And to her and Sarah's credit, They both did very good, very good strong work. And the addition, what I was gonna suggest is, is the one nuance out of the 10 cities, there was maybe four or five CVB folks that were there. And so it is something to consider if you do have CVB representation there or not. I don't know. I think we talked with KLC who did have someone present at the space. It is more about whether or not that position attends is really determined by how effective your community is with Melanie's position. If you have a strong community development director, you can overcome a lot of other people attending sometimes. I literally say that not to prevent a trip or recommend somebody not going, but you really have to play each show by ear. Some communities frankly didn't belong there. They weren't structurally sound enough to interact with developers and frankly could steer development away from their community if they're not. And I think that part of it can't be undersowed. Being structurally sound enough to, from an economic development infrastructure perspective, to carry that conversation in that moment, including with data, including with multiple people that had land in our community that were also there at the meeting that you could work with a retailer that they were trying to recruit so you could confirm for them water and sewer ownership and accessibility on site. Having that infrastructure and the support infrastructure in place to actually be there is necessary. If you don't have that, then you don't need to go. That kind of thing. We'll continue to digest it and go from there. Again, if you have any questions, we'd love to sit down and talk to you about it at length if you want to do a deeper dive into it. I don't have to have the floor. We'll let you talk to Melanie. Melanie, do you have anything you want to add to it? It's a lot, isn't it? Yeah, yeah. And so then moving out of that, we'll transition over to the mural discussion. You have the current version in front of you.

Can you talk about the big award that you and I achieved? What are you waiting on?

The mayor entered us into a competition, a drawing, and the community got a $250,000 award marketing campaign by Lamar Signs. And so we do not have that... with them that yes they gave away two of those at this no three they gave away three of those prizes at their booth and so it is a national campaign obviously if you advertise the city of danville in california that's not going to go very far but from a national perspective yes you will you would have the right to use lamar billboards throughout the region and nation if that's what you wanna do. So, they have an appropriate staff that's gonna be reaching out and we will get legs under that. There will probably be a grant agreement in the future of some kind that will come to us that you'll have to accept as a commission and you'll have a chance to reject or accept that offer. But they, some of the indicators are is that they'll help you with the strategy that you wanna deploy to market your community throughout the region of the United States or larger region of the United States, say Eastern Seaboard, for example. As we understand it, the world's at your feet up to $250,000 of marketing. Saying that, that is sign occupancy, including they'll do the digital design and layout of the sign paint the sign so that all those things come off the top. So we do want to be strategic and think through that, but we'll wait and see what they bring back in writing. We expect to get an email in the next couple weeks, and we'll go forward from there.

And the Danville City contact for this project is the drill sergeant back there. We took our names out of it. Drill sergeant's name, man.

Yeah. Yeah, and that will be, yeah. Oh, it's a It is legitimately a $250,000 investment. Lamar Signs, which is your billboard, major billboard company, is providing the community. And the mayor was willing to throw that name in the can, and they drew us out. And so that is how it worked. Simple as that.

I was in line to see the Wizard of Oz, and the guy signed me up with the Wizard of Oz. I was trying to hide, but it's the Wizard of Oz. I'm sorry, go ahead.

Thank you. I want to update on the mural. The cost is still right there, roughly $19,000. The revised design is in front of you. The one nuance to this, the word Boyle County will be a little bit bigger than that, and it will have, hopefully, a bold outline around it so that it's a little bit more substantial. It does pay homage to just some of the natural history, the courthouse, and you can see the shadow of that's the Constitutional Square, Constitution Square on the side above Birthplace of Kentucky. And so this is what we're proceeding with, with your authorization to... invest some money the county it it really aligns like we talked about at the last time with the welcome to danville signs how the city the city paid for all of those because it does say welcome to danville in the same way if you're doing a mural and some other community or signs welcoming folks to your community, you're going to pay for those signs. So I do understand that position, but we are going to let the county have another bite at the apple through the county judge, and so we'll see if they want to invest. But meanwhile, we would like to, because of the time constraints that we have, we don't necessarily have a lot of back and forth time. And certainly it's something that we would recommend, given the investment of $19,000 total and the length of time for the sign to be up there, we would make the recommendation. We're asking if it's okay if we proceed with that at that dollar amount.

Yeah, I think the chair would like to entertain a motion to approve this mural up to the amount of $20,000 and also say pending any contributions that come from the county or excuse me, the county or any other local agencies.

The CVB is taking a leadership role in the actual agreement, so which helps facilitate it because they do have then the path for liability and all the things that are included in the lease agreement with Ms. Kirkland, and we appreciate that. And then, of course, the city will be on the hook for maintenance in the long term, as you would suspect.

So is there a motion?

Yes.

Well, the designs, yeah, both, design and cost, I would say. Well, I think I'd leave the design. If any minor tweak is going to be done by the artist, I think that would be appropriate. We're just trying to get, can't move forward without having some financial backing.

And we are trying to get it installed before the parade, military parade, and folks coming to town for brass band and the whole bit.

So this is what it will look like?

This is what it will look like, except for the Boyle County will be a little bit larger.

The last one was a lot more colorful. There was red in it and different things.

The color doesn't reflect well on this particular print. I asked a similar question. The blue is a little bit more prominent. You can actually see blue around the border of the letters better on the actual painted version. And it does not show up well printed for whatever reason.

So is there a motion?

I'll make a motion to approve the request for the mural.

Up to $20,000 with potential funding. Yes.

From donors.

With red shoes on.

Is there a second? Second. Any other questions or comments? Hearing none, all those in favor say aye.

Aye.

Those opposed don't vote. Motion carries. Thank you. Mr. City Manager, you had something else?

No, sir. Thank you.

All right.

All right.

Next item on the agenda is a second. Hear the public. Thank you all for your attendance, but I don't see anybody present unless there are interpreters. Kendall, do you want to come back to the mic?

I'm not giving staff a chance to come up.

All right, next item is commissioner comments and updates. It's five minutes to three, so I could almost skip that too, couldn't I? Any commissioner comments?

Just the third Thursdays really went well. And so each third Thursday, a lot going on, five to eight downtown Danville, plus the farmer's market. And if you haven't checked out the new recycle place, was it on Stewart's? Yeah, North Stewart's Lane, eight to four, Monday through Friday. Check it out. They take everything, glass and styrofoam, everything else. So real nice.

I just want to congratulate all the kids that graduated this past, over the last two weeks, I guess, were.

Yes.

And center. Yes. And wish them success. And I guess the governor scholars will be here soon.

Pretty soon. I sent a text out about cemeteries. I wanted staff to be commended. I thought the cemeteries, first of all, the cemetery committee and staff went through a two-year process to help clean up our cemeteries and our guidelines, rules, procedures, which you can and cannot do. So my wife and I waited Monday night about 6.30, 7 o'clock and went through the cemeteries. And to me, they were immaculate. Trees, limbs, flowers, roads, grass. Even the sign, it had the guidelines on them. Just was all very, very well done. And I wanted to be sure staff got a chance to hear that and also want the cemetery committee to hear that as well because they got thousands of requests for modifications and stuff. And they approved probably a small number of them, but it was just the little bitty things sometimes go unnoticed. And that was when I wanted to be sure that we all got word publicly about that. Then the second thing is that June the 20th, June the 12th? For the? The bench. Is it the 12th? The 12th of June at 10 o'clock a.m. We're going to have a dedication of our unity bench. And it's going to be the mayor's coffee with the commissioners that morning since nobody else took the month of June. So I want to invite all of you all and all the different folks throughout our community, including staff, who want to come to that location, have a dedication, have a little... I guess a little conversation about the importance of trying to bring about unity in our little neck of the woods, neck of the world. So please, commissioners, if you all can, June the 12th, 10 o'clock Friday at Whisker Park. Other comments from the commissioners?

I was going to just real quickly... Tony Wilder asked me to be on this committee trying to organize the concert part of the 4th of July celebration with Eddie Montgomery. And I want to commend him because that is a lot of hurdles to jump through. He's just got his left leg threaded through his ear hole right now trying to figure out what to do. But I have confidence he'll pull it off. And if anybody's got a golf cart they would want to donate for a night or two, we would accept that. I know Donna's got three or four.

Sure. It give you an opportunity to get on stage with Eddie?

Yeah, I'd talk with Eddie about that.

No, I don't want to talk with Eddie. OK. Other comments? Here and then let's go. Next item is to pay the bills. Chair, would you like to entertain a motion to pay the bills as presented?

Move for approval of the bill list in the amount of $459,879.65. Thank you, sir. Is there a second? Second.

Thank you, ma'am. All those in favor of paying our bills? Oh, I'm sorry. Are there any questions, first of all? All those in favor of paying the bills as presented, say aye. Aye. Those opposed? Motion carries. Next item is resolution 202605-2602, KPDI disbursement.

The Economic Development Authority is working with the Boyle County Industrial Foundation on a road project that they received grant funds through the KPDI grant from the Economic Development Cabinet. They are requesting that we process their disbursement request three. The city acts as the, grantee for this grant while the EDA is the beneficiary. So we pass through these funds directly to the EDA. So we need approval to request the disbursement of $135,000 and some change for the EDA.

Thank you, ma'am. Chair would like to entertain a motion.

I move for approval of the resolution 202605-2602.

Second. All right. Any questions? Oh, I thought you were going to make a motion, which I'm sorry.

All right.

All those in favor, say aye. Aye. Opposed? Motion carries. First reading of Ordinance Number 2064, our Fiscal Year 27 ABC Regulatory Fees.

So the city annually sets its alcohol tax rates. We have three rates. They are set on drinks sold by the glass, sales of packaged distilled spirits, and sales of packaged malt beverages. You all may remember in 2024, fiscal year 25, we set those rates to be a flat rate. at 5% per type of sale, which is the maximum we can set that rate based on KRS. We are recommending for FY26-27 that the rates be reaffirmed at 5%. Included in your packet is our analysis that we do every year of the revenue we've collected so far throughout the year. compared to the expenses that are attributed to alcohol-related police enforcement. And we always have, we have historically reported significantly more cost associated with policing, enforcement, alcohol-related issues than the revenue we have generated, which is the intent of the Kentucky alcohol tax laws.

All right, thank you, ma'am. Madam Clerk, you want to read the first reading for us, please, ma'am?

Yes, this is the first reading of Ordinance Number 2064, an ordinance establishing the regulatory license fee for the sale of alcoholic beverages in the City of Danville for fiscal year 2026 through 2027.

Thank you, ma'am. Is there a motion?

I'll make a motion to approve the first reading of Ordinance 2064.

Thank you, ma'am. Is there a second? Second. Thank you, ma'am. Any other questions or unreadiness? Hearing none, Madam Clerk, roll call vote, please.

Roll call vote, please. Commissioner Caudill.

Yes.

Commissioner Peek. Yes. Mayor Atkins.

Yes, ma'am.

Commissioner Holland.

Yes.

Commissioner Sarris.

Thank you, ma'am. Next item is Resolution 2026.05.2603, the KIA Assistance Agreement.

Mr. Carrier. Thank you, Mayor. On March 23rd, 2026, the commission approved the KIA commitment letter to fund the Mox Creek sewer pump station rehab project. This agenda item was for a resolution to authorize the actual KIA grant assistance agreement itself and the related exhibits for provision to KIA. So in March, the commission approved the initial step, which is a commitment letter. And now we're actually looking to gain a assistance agreement itself.

All right. What's the amount on that one?

$959,638. So is there a motion to...

I move that we approve Resolution 202605-2603. Thank you, sir.

Thank you, ma'am. Any questions to Mr. Currier? Hearing none, all those in favor say aye.

Aye.

Opposed? Motion carries. Next item, Mr. Currier.

Thank you, Mayor. On a related note, in May 13th, 2026, the City of Danville received bids for the Mox Creek Pump Station Rehab Project. We received two bids ranging from $1,110,250 to $1,727,150 for this same project. Herrick Construction was a low bid. The project was broken into bid schedules A, B, and C, and I further broke that down in a memo, and I can go through that in just a second. The recommended inclusion of work schedules A and B total $975,000. Award will be conditional upon an initial deductive change order totaling $6,250 with a net contract value ultimately of $968,750. So in the memo in page four of this packet, I went into a little bit more detail. So the project was broken into bid schedules A, B, and C. That way we can, it's almost like a menu of items that we can choose from based on limits of the value of the grant itself. Schedule A included wet well and valve vault rehab, which Schedule A and B were the critical aspects. Schedule B includes site yard, piping, yard work, influent manhole and debris basket, and Schedule C includes unit bid items for additional concrete repair work. So in essence, the contract is gonna be for bid schedules A and B, which totals $975,000. We'll have, like I said earlier, a deductive change order to reduce that number down to $968,750 in total. So $959,638 is the grant itself. And then through utilities capital, we will cover the rest for $9,112 for the project.

First question, in citing the two bids, was there a $500,000 difference? I'm sorry? Was there a $500,000 difference between the two bids?

Yes, yeah. And it's not uncommon. We see varying bids. They're all over the map sometimes.

But you're comfortable with this company and this bid?

Yeah, we've actually worked with them on the Spears Creek Pump Station improvements, and they did really well. Well, we trust you.

I think Herrick had a unique advantage being in that watershed through Spears Creek, and I think they had more time on the property and felt better about the scope.

Okay. Well, it's a pleasure. Is there a motion to move this forward?

I'll make a motion to approve Resolution 202605-2604.

Thank you, ma'am. Is there a second?

Second.

Thank you, ma'am. Any other questions or comments? Hearing none, all those in favor, say aye. Aye. Opposed? Motion carries. There is... They twisted my arm on this one. It says about five minutes. So the chair would entertain a motion to go into executive session dealing with personnel. Somebody want to read that KRS for me? I'll just make one up.

I'll make a motion to go into executive session for the stop to discuss personnel matter pursuant to KRS 618101F.

Thank you. He's covering it up. Is there a second?

Second.

All those in favor say aye.

Aye.

Second.

Thank you, ma'am. All those in favor of coming out of executive session, say aye. Aye. Those opposed, motion carries. Chair, entertain a motion to adjourn.

I'll make that motion.

Second.

Thank you all. All those in favor of adjournment, say aye. Aye. All right, motion carries.