Service Authority Board - Regular Meeting

All right, I'll call to order this meeting of the King George County Board of Supervisors.

Hold on. Can everybody hear me? I'll call to order this meeting of the King George Board of Directors for the Service Authority. Awesome.

Please join us for the invocation. It will be led by Mr. Leroy Botham and the Pledge of Allegiance.

Everybody bow your heads. Dear Lord, we thank you for this day. We thank you for blessing us, blessing all our business. Yes, the youth. But it's all wisdom to do the right thing to help benefit the county. Thank you Lord.

But the region's the United States of America. What you say is one nation under God in the liberty and justice for all.

Thank you everyone. All right do we have any minutes of the agenda tonight. I see a non before move on I don't think this has to be a an amendment to the agenda, but we had talked last week about having a nomination for the steering committee tonight. So at the end of my board report, I'm going to press on with that are you good with that. If you call that an amendment or not, but we are we thank you very much. Last call for amendments? Seeing none, moving on. All right, we have a proclamation presentation tonight. This is for World Duchenne Awareness Day. Duchenne muscular dystrophy, Duchenne, is the most common fatal genetic disorder diagnosed in childhood, affecting approximately one in every 5,000 live male births each year. The Duchenne gene is found on the X chromosome and it primarily affects boys, however it occurs across all races and cultures. Duchenne results in progressive loss of strength and is caused by a mutation in the gene that encodes for dystrophin. Because dystrophin is absent, the muscle cells are easily damaged. The progressive muscle weakness leads to serious medical problems, particularly issues relating to the heart and lungs. People with Duchenne typically live into their late 20s. Duchenne can be passed from parent to child, but approximately 35% of cases occur because of a random spontaneous mutation. In other words, it can affect anyone. Although there are medical treatments that may help slow this progression, there is currently no cure for Duchenne. Because it is a rare disease, one of the greatest tools in the fight to end Duchenne is raising awareness. On September 7, 2026, the 13th World Duchenne Awareness Day will take place. Duchenne organizations around the world will raise awareness for all people living with Duchenne muscular dystrophy. Now, therefore, be it proclaimed that September 7th, will be the World Duchenne Awareness Day in King George County and encourage the residents of King George to increase their understanding and awareness of Duchenne muscular dystrophy. Adopted this 15th day of September 2026 by the King George County Board of Supervisors. So I want to invite up to join us Ms. Chantel Lippold. Lippold, did I pronounce? Okay. And her sons, Jack and Dylan. So if y'all would join us out front, we're going to get a photo operate, pop with them.

Thank you for inviting us here. I just want to talk to you about how I came to create a nonprofit organization called Beyond the Pavement. It started originally with Jack, but it's got to be a lot bigger than that. I would like you to all visit my website if you can. It's called beyondthepavement.org. I've also been on the radio with Ted Shrubel talking about muscular dystrophy and wanting to raise awareness. So that's that.

Thank you very much. And for those that didn't hear it, that's beyondthepavement.org. And if you go on our website and look at the agenda, the link, there's a hyperlink that actually takes you to that site. So please check it out. Thank you so much, Ms. LaPolle.

All right. We will now open the floor for public comment.

Comments will be limited to three minutes per person in order to afford everyone an opportunity to speak. Please provide your full name and district when submitting your public comments so that it can be properly included in the public record. And we will kick it off with Pastor Sherman Davis.

Thank you, Board of Supervisors, those in King George County. I would like to read to you from Solomon's Book of Proverbs to his son and ask God to give us wisdom as you the county's business. Thank you. My name is Sherman Davis. Proverbs chapter number three. The Bible says, My son, forget not my law, but let thine heart keep my commandments. I tell folks all the time that the heart of the problem is the problem with the heart. Three times in this section, the Lord mentions the heart. It says, My length of days and long life and peace shall they add to thee. For let not mercy bind them about thy neck, write them upon the tables of thine heart. So shall thine find favor and good understanding in the sight of God and man. Trust in the Lord of all thine heart. Lean not unto thine own understandings and all thy ways acknowledge him, and he will direct your paths. Be not wise in thine own eyes. Fear the Lord and depart from evil. It shall be health to thy navel and mar to thy bones. Honor the Lord with substance and with thy firstfruits of all thine increase. So shall thine barns be filled with plenty and thy press shall burst out with new wine. My son, despise not the chastening of the Lord. neither be weary of his correction. For whom the Lord loveth, he correcteth, even as a father the son to whom he delighteth. The Lord corrects his children. Satan brings sorrow and misery to his. Happy is the man that findeth wisdom, and the man that giveth understanding. Verse number 19 says, The Lord... founded of the earth by understanding he established the heavens. God spoke it and he spoke it into existence. We want to thank the good Lord for his eternal word, inspired, infallible, and inerrant word of God. Let's pray with you. Our Heavenly Father, we are thankful for the word of God. We're thankful for our board. We're thankful for our citizens, Lord, to take part and, Lord, seeing what takes place in our county. And, Lord, we just ask you to bless these as they, Lord, labor to do your will. We love you because you loved us first. Thank you for Calvary. Thank you for the Lord Jesus Christ who loved us and died on the cross that we could have life and have it more abundantly. We'll bless you. We do pray in Jesus' name. Amen.

Thank you, Pastor. All right next up we have miss Emery Lovell.

Hi, my name is Anna Maria Lovell and I live in Presidential Lakes. I want to I want to thank you for your service to the community, but I had to ask you how long it will take to fix the elevator. It seems like it has been broken for a long time. Also, the AC needs to be fixed. The place is okay. This place is okay, but it's hard to hear what has been said because the microphones are moving sometimes. Please fix these things because when you let them deteriorate, it becomes more expensive and harder to find somebody to do a good job. Until I had a King George alert message service, I did not realize how many accidents we have in King George. It's scary how many accidents people have in the county each day. It keeps the county deputies and fire and rescue people very busy every day. Every time I leave my house, I pray for my family and friends' safety. Please, no more business in the house on Route 3 and 206. I cannot get from my street onto Route 3. It's becoming another Central Park in Fredericksburg. They're building tank houses everywhere. People are moving to King George and Fredericksburg because it's safe. That is very important to people. Also, a big thanks to King George Fire and Rescue Academy for inviting me to the graduation ceremony. Congratulations to all the graduates. Finally, I want to thank the King George Board of Supervisors, Steve Bodie, and all the fire and rescue service for the service to the community. A special thank you to all the organizations to support the academy. Also, thanks to Mrs. Matthews-Mollet for the support to these organizations. Thank you.

Thank you, ma'am. Next up, we have Pastor Shaw.

James Shaw, James Monroe District, columnist for the Northern Next Sentinel, citizen journalist, kgmedia.top, speaking partly in my capacity as an EDA member. Two themes. First, over the years in creatively communicating some of the issues and the solutions facing our county and service authority, A couple of hats have thus far been sequestered off, held in reserve for just the right special occasion. With the talk in the past few days news about AI running amok, it is time to break the glass. This is an all hands on emergency. Inside this lockbox is a key and necessary tool for any apocalyptic events that may face us. Yes, the ubiquitous tinfoil hat is needed for such a time as this when AI may run amok. You may laugh. You may snicker. You may think that Pastor Shaw has gone off his rocker and should not be renominated and confirmed for another term on the EDA later tonight. End of shameless plug. Speaking of water, second theme. King George County has been informed we are running out of water. Our state senator asked the governor to start fixing things, but as is frequently the case in government, the can gets kicked down the road again. So on to plan B, on to plan C, on to plan D. Like it or not, here is your chance to do what others are thus far refusing to do. Most people will think narrowly single kinds of solutions. A knife. But there's more to it than that. Think Swiss Army knife. So get started early on short and long-term solutions. Put into play a multi-discipline solution for our water problems so that this and future generations will have plenty of drinking water. This county can lead in the water preservation effort.

Service Authority Water, great.

Here's to the service authority, the board of supervisors, and the many citizens that will be coming forward to creatively solve our water problems in the years ahead. May God continue to bless the King George Renaissance.

Thank you, Pastor. Always colorful and always entertaining. I feel like I should clap for you. Thank you. All right. Next up, Ms. Lisa Beidark. Good luck and may the odds be ever in your favor.

Good evening, everyone. My name is Lisa Beidark and I'm here to represent the King George Veterans from Foreign Wars. We have started a campaign to be able to raise funds for a building. We need to purchase some land and we would like to build a building. So we have started a campaign called Bricks for the Brave, building a new home for our veterans. And we are hosting an event on November 7th at Back Porch Vineyard called Stars, Stripes and Champagne. It is going to be catered by Angelo's and we will have Blondes and Bubbly Bar Company who will be there as our bartenders as well as Backport Vineyard with their lovely wines there. We are selling tickets now. We have put it out on Facebook. I am here today to try to raise some awareness for the King George VFW. We do a lot of things in the community, very very active in the schools and around overall between History Land Cemetery, putting flags on graves for veterans, supporting veterans in the community, as well as, as I mentioned, a lot of school events that we do. And so if we were able to build our building, we would be able to provide even more to the community, hosting blood drives there, emergency management, and so on. And so again, I'm here to raise some awareness for Sergeant McNicholas C. Mason Memorial VFW Post 12202, for our Bricks for the Brave campaign, as well as the Star, Stripes and Champagne event that will be held on November 7th. I do have a number of flyers that I can leave here if anyone would like more information, and I would love to be able to get it posted on the King George community site as well. I got you. All right. I would also like to request, if possible, a $2,000 donation to get support for our campaign as well.

We have a motion for that. I believe that address that offline and then come back. Thank you you can leave the flyers with the fish. All right and the next up is miss gay. You will need to go to the mic, I'm sorry.

Our giveaway bag, I'm sorry, my name is Barbara Gay. Our nonprofit organization is called Girls Up. So what it entails is me helping young ladies in King George, Colonial Beach, and Westmoreland Middle and High School, giving them giveaway bags and also clothes, as you can see. that I purchased being a retiree in the government for 43 years. I keep coming because I'm serious about it and I need you all to support it. Also I didn't realize what I have been doing. But I got for this bird. To come out.

You don't need to say the microphone. They're here.

and they've been doing that in November be a year and I've been helping them by giving away clothes and now I want to start giving away my girls own products I'm asking you all to support it and also I don't know if this can happen but because I'm tax exempt do King George allow nonprofits to have a tax exempt card I was told I had to ask you all of that today, when I called.

That would be a treasurer issue.

That's what they say that it was you all I had to come here to ask that question. I called treasurer today.

Oh, and they sent you to us?

Yes, sir.

There you go now that you all have an ordinance that allows nonprofits to apply for tax exempt status when it comes to personal and real property. Okay, is that what you're speaking of we think partial. Personal and real property. Your car or your building for your nonprofit.

Well, no. I was thinking about when I purchase. What I'm doing is I'm purchasing items to do these giveaway benefits.

Are you trying to avoid sales tax because you're using it?

Yes.

That's what I'm talking about. That's out of my realm. That's a state matter, right? Out of my realm of expertise as an attorney.

So IRS already gives me tax exempt. But when I purchase items by stores or anything like that, then I'm being taxed on that. Okay, again, I'm helping the community. I've asked Fredericksburg food bank to come out and they do it every other month. And I'm out there on Saturdays at the library. And we'll give it away clothes and food. And now these little giveaways that I want to start giving. And I'm asking you all the board to support me. Thank you.

Thank you. Okay, is there anybody in the audience that didn't get a chance to sign up that would like to make comments, Morgan?

Okay. Terry Morgan, Shiloh District. Everybody knows the Gibson Solar project is coming up, so I just wanted to address three issues. To begin with, the Webster's Dictionary does not have the word agrivoltaic, but yet Spanberger found time on June 17th of 2026 to formally adopt that word, so I wanted to make clear that that word is just something that's come into effect recently here. I wanted to address three misnomers that are being suggested. One is that we need this project. Nowhere is there any reason that we should say that we needed this project. The revenue is not necessarily at this time something that we need given that we have the three other data centers, the battery facility, and two other solar projects. I don't think that it is needed. It is a devastating Characteristic of King George, this project spans approximately three miles along the road on route Big Timber and Prim Road right off of Route 3. If you were to go out of the courthouse and take a right as if going to Fredericksburg, you would go just shy of Hop Yard. from here to hop yard on the left and the right is five miles and that's how long this project spans go out of the courthouse and you take a left you go all the way to 628 stony knoll that would be similar to the how long this project spans so we need to keep that in mind it goes from route 3 to westmoreland i know they keep saying that they've made it smaller but on that side of the road they have not made it any smaller they have just delineated from the opposite side of the road and verdict's still out on whether that 34 kilowatts going to come through or not If this land doesn't become a solar farm, the next misnomer is what will happen to it. They put on their website that it could become a development, it could become housing, and things like that. That's purely a scare tactic. We all know that in that area of Shiloh at least, you have to have 10 acre lots when it comes to a parcel of 250 acres. You'd be lucky if you got 15 houses out of that because it'd be a large acre subdivision. You have to do 10 acre lots, you have to have your infrastructure in there, and you have to delineate away from any wetlands. which this project does not have to do because this project goes straight through our wetlands and by the special exemption we're allowing that. Lastly, they want to say how putting sheep on it makes it agricultural. Will that be the case? Like I said in the past, let's put some sheep on the dump and call it trash farm. I don't believe that that is a proper way to deal with our agricultural land. If this is considered agricultural, then we have to ask ourselves another question. What kind of taxes are they going to be paying? This is considered utilitarian. If it's utilitarian by the name of that, it's selling the electricity, so therefore it would be commercial. So now is it going to be tax commercial or is it going to be agricultural? If we tax it commercial, then how are we still calling it agricultural? If we call it agricultural, then how can you call it a utilitarian sale of electricity? Just some things to think about.

Thank you, ma'am. Anybody else who would like to make a public comment at this time? Anybody online? No? Okay. Any correspondents up here? All right, seeing none, we'll move on, and I will close public comment at this time. And we'll move on to reports of the board. Mr. O'Batham.

I just want to thank everybody for coming out. It's good to see everybody. I don't really have anything for the group this evening, so we can just keep going.

Okay, thank you, sir.

Mr. Stroud.

Thank you, sir. Like to ask miss Morgan. Looking at getting on the steering committee for the conference plan or not. Well, I'd like to nominate. I'd like to nominate miss Debbie Fairfax and Mister Brandon Waldron. The comprehensive plan steering committee.

I'll second.

We do together. We properly seconded. Any further discussion? All in favor? Aye. Any opposed? Chair votes aye. Motion carried. Congratulations, folks. Thank you, sir.

I attended the Fire and Rescue Academy graduation number, Academy number seven graduation last Friday night, and I think those events keep getting better. They do a really good job with that and grateful to see people applying and adding to our firefighters and emergency personnel. So that's a huge career decision whenever people make that and really proud of the people that do. I'm not sure if this came out already or not. But after the last board meeting, so on to September, I got an email from Miss Caitlin Kelly. And she's with a virtual tech campus. And the email was to let us know that they uh including amazon data services had withdrew their uh water permit number uh gw one zero zero zero five zero as of 26 august and deq ran an update in the freelance star on two september so if people weren't already already aware of that um i also wanted i had spoke to the county administrator and asked him to meet with Chief Moody and talk to him about reviewing our policy regarding the calls that our ambulances and crews go out on because right now whenever there's a call made like a lot of vehicles go on the call so some of the calls we get an annual report and I think that's public information it is because it comes out in our board A lot of the calls are for headaches, even feminine products and stuff like that, that people call and the ambulance goes out there on. Whenever you send a large vehicle out, and we're talking like Ram 4500s or these large vehicles, it's expensive. It's expensive on fuel, puts a lot of miles and wear and tear on the vehicle for making these runs that really doesn't require an emergency recovery vehicle or something to go on to give somebody Tylenol. What I've asked them to do is review that policy and make recommendations the way we can maybe make it better. One of the ways that I think is, and I'm not saying this is an answer, but have another vehicle a van that has some of that type stuff in there that can go on these calls and and meet those needs without putting a half a million dollar vehicle on the road running up miles on that costs us and taxpayers to buy and maintain that isn't needed for calls like that so just to let people know that i asked them to review that also uh for those that didn't or don't watch the planning commissions or don't attend the planning commission meetings I watched the last planning commission meeting and about an hour and 44 minutes into it there was a discussion sorry I was hearing noise on those so there was a discussion regarding the steering committee and I was disappointed and pretty much disgusted about the conversation that took place because I thought that Mr. Sean Pavlota was the one that was chairing that night. And I thought he did a real good job to begin with in explaining what the steering committee did, what the purpose was. It was at the board meeting that we had, we talked about steering committee, so he was knowledgeable of where our intent was. And so I thought he did a good job, but then it went off the rails from there. and uh then miss kelly dilute got up and she spoke she breathed what the purpose was she read the charter and did a real good job of covering that and then there was a lot of discussion um and questions about what she just briefed and it went on for a while and uh you know i got frustrated just listening to it but Part of something that really bothered me, and I encourage you to go back and listen to it if you have, but was some of the comments regarding where the people that we nominated, well, it wasn't my nomination, because fortunately my nominee wasn't in attendance due to personal reasons that night, but the people, someone, and you can listen for yourself, they actually seem to put themselves above the citizens of the county and make comments regarding that they didn't feel that the citizens of the county, the steering committee, was capable of providing input to the comprehensive plan. So none of us, none of us or nobody that's in an office at the county is above our citizens and we're not any smarter, we're not any better. We're just the people that you elected to help with your county. And you should never have anybody in an elected position or an appointed position that feels as though they're better than you, smarter than you, or anything like that. And I apologize for what happened there. And, you know, I really don't know what else to say about that. But that's how I feel.

Thank you. Thank you, sir.

Mr. Metz. Thank you. I would like to, for the steering committee nominations, I'll go ahead and give my two names here. I'd like to nominate Mr. James Buckley and Mr. Nelson Mills.

Second. Probably second. Any further discussion? All those in favor? Aye. Any opposed? Chair votes aye.

Motion carries. Congratulations. All right. Thank you. I'm going to try to be a little succinct here. Had a couple of resident engagements over the last two weeks. all good you know working on a few little issues here and there but um great to hear from everybody in the community please reach out if you guys have any questions for um anything's underway or ongoing we'll at least try to hook you up with the right people in the county that might be able to uh to work on those problems um did have the the great pleasure of um Supervisor Sullins and I were able to visit the Fredericksburg Food Bank and at their open house on Saturday and really see how they combine resources from all the surrounding counties. They do bulk buys of food and food products as well as I was surprised they even provide things like water and and some other products through our local food pantry. So then they distribute out, back out, they take that bulk buying capability and then they distribute food products back out through the food pantries, Love Thy Neighbor, here in King George. And so we got to tour the second warehouse. They are in two smaller warehouses in Fredericksburg. They did inform us they are looking at combining into one larger space. It'll be interesting to hear how that goes. As well as that facility sorts, when they go through large food fundraisers, that facility is the one who brings it all in, sorts it all back into the, these canned goods are fruits and vegetables, those canned goods are meat, that kind of thing, so that they can distribute it back out, because each of those food pantries puts in orders every week. to bring that back into the community here. Excellent thing. We can really see how our limited dollars are being multiplied through that group there. That's it for me.

No, ma'am. I'm sorry. Public comment's over. I appreciate it. Otherwise, it turns into a free-for-all real quick. All right. Defender?

First off I would like to say some of the groups that come and ask for assistance from the county there's 2 other avenues there we do have for some events we have a tourism fund that can put in an application to get some support for their event and for we there also is a portal that GWRC has where you can put in to request funds every year from the budget. And that, I think it opens up in October and you can contact DWRC. Mr. Chip Boyles is the executive director and he can help you and his staff to put in an application to request funds for your organization. So I just wanted to bring that up real quickly. Thank you for coming out and support. I was going to mention you had a day just passed two days ago with Celiac Awareness Day. May is the month for Celiac Awareness, but September 13th is the day. I have Celiac, and a lot of people don't understand that Celiac is an inability to have any gluten, rye, or barley-related products. And it becomes very difficult, especially to eat out. You have to plan ahead and you have to worry about cross-contamination. So just like for yourself to learn, and I'm not even going to attempt to pronounce the name of the disease, but to learn from that is please look up for celiac awareness and understand people like me that sometimes just It's fun to find your foods, but it doesn't help you lose weight. So just wanted to bring that out. Next one is I would like to give my fun fact, and I'll keep it brief. I was looking at a document that I have. It's an article from the Freelance Star from July 30th, 1966. in the town and country section. They had a section called that in the Freelance Star. And it mentioned that the first county seat was at Canning, which was near present-day Cleve Farm, not too far from Port Royal across the Rappahannock. That is where the county business was. The business was light in colonial times, and apparently it was conducted from a private house. And then right after the revolution, the seat was moved to what is now known as the King George Courthouse area. And the courthouse now being on King's Highway, or as they put it in that time, the gateway to the Northern Neck, And that is why it is where it is. So I just wanted to give that fun fact. And I wanted to thank everyone who came to the Recruit Academy. That was cool watching. And for the first time they had, I think it was a bagpipe band that came in support and kicked off the ceremony. It was nice to see the 12 graduates and the one graduate that gets 11 from King George and one that was from Fredericksburg that participated in the Firefighter Academy. So congratulations to all those graduates. in the position they're now going to hold. I do want to make several nominations. One is for finally had somebody that volunteered for the Board of Zoning Appeals. So this is a recommendation. So my motion would be a recommendation for Mr. Bob Baird to join the Board of Zoning Appeals.

Second. Do you need a second? Second.

Properly seconded twice. All in favor say aye. Aye.

And then the next two are from my nominees for the steering committee, and that would be Covey McConnell and Mr. Mark Morgan.

Second. Is there a question? All right. Properly seconded. Any further discussion? All in favor? Aye. Chair Blitz, aye. Motion carries. Congratulations.

And that's all I have. Thank you.

Before we move on, I was just going to ask for the Board of Zoning Appeals, did we need to do a roll call vote, or are we just cool with it? Perfect. Thank you, sir. All right. Anything else? Awesome. Thank you very much, Mr. Davis.

And I got a position coming up on the BZA, I think, as well. Someone's position's coming to an end, and I don't think he's going to do it again. And while you're looking at that for me, thank you everyone for coming out. I really appreciate it. Is it Jack? Your name, buddy? All right, ma'am. I'm going to be... praying for you, and I'm going to be standing with you. If there's anything we can do for you, reach out. You let us know. You look like a tough guy, and the odds may be against you, but I think if anyone can do it, it's probably going to be you. So lean in. Keep your head up. Keep your face strong. Let's see what God can do, all right? I appreciate you. Thank you guys for coming out. It means a lot to me. I also attended the fireman class, graduated recruitment class, and I got, last year they asked me to come and speak, and Moody asked me to come and speak, Chief Moody asked me to come speak again this year. And it's always a pleasure to take part in anything like that, where we're bringing new people into our county, some people that live here, some people that, you know, not all those guys will stay. They'll come here, they'll get their feet wet and then they might go somewhere else but some of those those will be here but I will tell you this I've been to the graduation class every year since I came on board and that was probably the tightest knit class I've ever seen they were um getting and hugging each other and all it was just a very very tight-knit group of people so I was very happy to see that I will make a nomination real quick and then I'll finish I forgot that for the um the comp plan steering committee is uh Christopher Pelosi and Christopher Deloach

Second. Probably second. Any further discussion? All those in favor say aye. Aye. Any opposed? Chair votes aye. Motion carries. Congratulations.

And I also want to address Mr. Stroud. Made some comments concerning the planning commission. I'd also like to bring that up just a little bit. I'm a little bit concerned with just some of the comments that were being made. And I would remind the the Planning Commission that they are an appointed advisory board who reviews things and then makes recommendations to us that's it you review you're appointed you review and you make recommendations and we may take those recommendations or we may not take those recommendations There is nowhere that you're to direct to us how you will run processes or how things will go or, you know, what things you want in line or how things are going to be done. Because at the end of the day, the comp plan is not your comp plan. It is the people's comp plan. And the people of King George, when we ran for office, it was all about being... transparent and letting the people of King George have say so what's going on and if there's anyone who needs say so into the plan into the comp plan what this county is going to look like for the next few years is the people of King George it is not some people sitting on a board who were appointed to simply advise review and recommend if you weren't on that board you'd still want to say so the people that you're trying to leave out of it, you are those people because you were appointed to a board. You were not elected and contrary to the comment that was made that you are the conscious of the county, you are not the conscious of the county because you were not chosen by the county. The board of supervisors you're looking at we were and we are the conscience of the county elected by the people to represent the people and their ideas and how they see this county going the reason why i ran for board is because we had too many people running for supervisors and on other committees who power went to their head and they would override the people and push through their own stuff and after four years they'd bail out and they were gone but that's not what's going to happen here and i would also recommend to you that there have been boards in the past since my term, who have taken the role on the go rogue, and I will remind you of what has happened to them. Thank you.

All right. Thank you very much. Real quick, I just want to echo the congratulations to the to the recent graduates. I don't know if if you're able to see any of that. But I Mr. Metz and our chat and I think if you take them in aggregate, that's probably the tallest largest class that I've ever seen. I hope I never have to be pulled out of a burning building. But those are the young folks that I want to do it. They are massive. That was cool. um enjoyed the visit with the um with the fredericksburg food bank on their annual stamp out hunger day uh mr mayor runs a really tight ship it's also great to see ryan ragsdale from i love that neighbor there probably one of the coolest things i saw at that was a repurposed refrigerated water water delivery truck and they use that as a mobile food bank it's refrigerated it's got the roll-up doors on the side like they you know bring the big water bottles and they just wheel the food in and out of there and Pretty cool. It's a creative group of people that are doing some good things to make sure that the folks in our community are continuing to be fed properly. On a different note, shifting gears completely, just my periodic reminder that we're in the midst of an election. We're in the early voting stages right now. Coming up in November will be the regular election. I've hit on the topic before. Please go out and vote. My kids all know that they're going to be written out of the will if they don't go vote. I encourage everybody to exercise that right. Please do it. You're going to see a couple of, or actually three, I think, amendments on there. Read them closely. The people that wrote those things, they intentionally used a lot of misleading words and buried some facts deep in the verbiage. Take a look at that, read the whole thing, and then vote your conscience. What else? So I've got some nominations as well. First off, one of my representatives on the EDA is expiring. Well, his term is expiring. He's doing well. Good to see you in the back, Pastor. Pastor James Shaw, I'd like to re-nominate him as one of the two at-large reps for the EDA. Second. Properly seconded. Any further discussion? All in favor say aye. Aye. Any opposed? Chair votes aye. Motion carries. Congratulations, Pastor. Thank you for coming back. Also like to nominate. Mister Adam actually before we dig into this. Adam Lynch I was going to put him on there, but he doesn't actually live in the county is a representative from the the base do you guys want to put him on there is that is a unique candidate unto itself or should I use one of my spots to get him in there for you thought.

I was going to recommend is unique because he represents the base and that's why we want on the committee so I didn't want you to lose one of your spots. and the citizen in the community for the representative from the base. So I agree with that. Should be a separate.

Y'all good with that? All right. So I'm going to say Adam Lynch, I guess we can just say he's on there. There's no nomination, right? As a military liaison with the base?

I would still get it on record.

Okay. I'll nominate him as the military liaison from the base. How's that?

Second.

Properly seconded. Any further conversation? All in favor. All in favor say aye. Aye. Any opposed? Chair votes aye. Congratulations Mr. Lynch and we have talked to him. He is interested. Now my two nominees from the county are I would like to nominate Mr. Ed Frank and Mr. Bob Baird.

Second.

Second. Any further discussion? All those in favor? Aye. Any opposed? Chair votes aye. Motion carries. Congratulations gentlemen. Thank you for being willing to do this. And then finally wrapping it up before we move along, I just want to say that in the vein of transparency, I do think that we're a little bit overdue for a town hall. So I'm going to reach out to y'all individually and try to come up with some dates and get one of those going again. So probably in the October timeframe, given the lateness here in this month, maybe even November, but I'd rather get it in October if possible to avoid holidays. There's a couple of good holidays coming up. So. Anyway, we'll deal with that later.

Mr. Chairman, may I have 30 seconds? Yeah. Mr. Davis, you have an appointment coming up to the BZA ending December 31 of this year. And since we have some folks in the audience, I wanted to let them know about for nonprofits, there is a... I'm pulling this up real quick here, but there's a website that you go to, and there's an October 21st deadline at midnight. And this is to apply for funding. This is the regional collaboration. It's a group making up King George and the other localities in the Fredericksburg area. So website, it's agency.e-c-i-m-p-a-c-t.com. So that's https backslash backslash agency dot e hyphen c-i-m-p-a-c-t dot com. That'll get you to their website. And if you're requesting funds from localities, this is the way to do it. Again, the deadline is midnight on October 21 for all nonprofits.

Right. Thank you, sir. All right. So we'll move on to the consent agenda. Can I have a motion?

I make a motion to accept the consent agenda as presented.

Motion properly seconded any further discussion. We'll do a roll call vote. Mister Metz, aye. Mister Stroud, aye. Miss Bender, aye. Mister Davis, aye. Chair votes aye. Motion carries. And we'll move on to constitutional officers. Are there constitutional officers in the audience and I do would like to speak. All right. Moving on. Over to you.

All right. Thank you very much. We are going to open the Board of Directors meeting. Do I have a motion for the consent agenda?

I move that we accept the, approve the consent agenda as presented.

Do I have a second?

Second.

We have a motion properly seconded. Any further discussion? All right. By roll call vote. Mr. Wilbotham? Aye. Mr. Davis? Aye. Mr. Solins?

Aye.

Mr. Metz? Aye. Chair votes aye. Motion carries. And we have no public hearings tonight, but as always, our monthly report from Mark and Bowdoin from Bowdoin Environmental Services. Mark.

Good evening, folks. Good to be with you all tonight. So our plots that we provide basically goes over the summary, the cliff notes of our utility report that we provide. So for compliance and water quality, all of our samples for all 11 public water systems, they all came back absent or good in this sense. In all wastewater treatment facilities, we met permit compliance sampling, except for one exceedance at Perkins, and we'll be explaining that later on as we go through the slides. For the wastewater performance, the warmer temperatures that we experienced in August really helped drive the removal and nutrient reduction efficiency of our wastewater treatment plants countywide, so that was a good thing. For Dahlgren, we had an average daily production of around 200,000 gallons per day. All the effluent parameters were within limit. Rotors number two, or I'm sorry, number three and number four, we had coupling failures and those were repaired by the King George County maintenance guys. We also had to replace a water reuse pump and the water reuse pump centrally pressurizes water that is from our final effluent and we use that as process water through our wastewater treatment plant.

It's a water reuse program so we don't have to use treated potable water for processes in our wastewater plant.

The Hopyard Farms effluent quality was good there. We are now receiving 100% of the flows from Perkins over at Hopyard, and you can see those in the graphs of our utility report. We're averaging around 145,000 gallons per day. For Oakland, we did have a new generator installed. That facility remained fully compliant. We had an average daily flow of 33,000 gallons per day. Likewise, Fairview Beach was also compliant. We had a 61,000 gallons per day there. But the post-EQ, we are noticing some algae growth on that tank and we are scheduling the post-EQ tank cleaning. For the Perkins Corner decommissioning, the facility has been officially or was officially decommissioned in August 14th. The all-flow has been redirected to Hopyard Farms and the deconstruction is now well underway. There was a single TSS sample on the 12th. We had a 32 milligrams per liter. And so that was over our weekly and monthly limit of 16 and 13 respectively. And this occurred during the decommission. And so the plant is no longer discharging any effluent. But that is our report. Be happy to take any questions if you have any.

Do we have any questions? All right, thank you as always for making the trip in appearing I appreciate it. All right, we have no action items, but we will have a discussion of a potential agricultural lease for 16 acres on hop yard farms in popular farms property. Go ahead Mister Hamilton.

Sorry anyone that. You know you're somewhere there we go all right. This was a bit of a shock to me or I'll say surprise, but as I understand it sometime around 2012. The service authority. Basically issued a request for proposals to offer a license for land use for 16 acres of land that's on our corner of Kings highway and poor Conway next to hop yard. I think the idea was that that man would be farmed essentially, and there was a gentleman by the name of Frank Moore who successfully navigated that process. I suspect and believe he was the only one that actually submitted a proposal. And he offered $1,216 a year, which is a certain number of dollars per acre, which I can't remember. It's around $90 or $100 per acre as his proposed rent on the lease. And last year at the end of 2025, we received a letter from him stating that he had planned to stop farming. I think, I hope I'm not sounding discriminatory here, but his letter was clear that he's getting too old. um to farm and he's firing farming far more than just the 16 acres of hop yard but he's a county resident i believe he lives on millbank road and he gave us more than a year's notice that his intention was to cease the use of that land and at the time he recommended another gentleman who subsequently reached out to myself and some staff at the county offices about potentially taking over that lease and so i wanted to bring that to your attention um senator stewart where did he go Anyway, I don't know that we need to have another public request for proposals. I need some legal guidance there, but we do have another gentleman who is acquainted with and was recommended by Mr. Moore and his name, which again, bear with me. I'm a little out of sorts on my notes here. Mr. Charles Henderson has expressed an interest in assuming that land use agreement for the 16 acre property, which actually is now not 16 acres because The hop yard property or homeowners association, I think, constructed some sidewalks on part of that land. So it's now more like 14 acres. So the value of rent that we get or income that we get for the lease of that property has been reduced a bit. But in any case, so I'm looking for some guidance there. If you were to ask me my thoughts on it, I believe that the gentleman that has expressed an interest in taking over that land use agreement has high quality and environmentally sensible farming practices in mind for that property and essentially we would not notice any change in the land use he expressed verbally to me his you know only real request would be that if we were not going to give him an extended lease that there would be some notification period where in other words that he plants a fall crop that he has an opportunity to harvest it in the spring so he doesn't lose whatever money he spent on planting a crop before we were to take away that leave the best of my knowledge we don't have any plans for that 16 acres. So I'm bringing that before you all for a conversation and the answer whatever questions I can with respect to that I think the current lease agreement would end next June.

Officially if I remember right this property was acquired back when hop yard was created I think it was a proper. That correctly that the former I don't know the answer that you're going to do that. Mister Stewart what do we have to do to renew do we have to put it back out for bid what do we have to do.

Madam chair, I would recommend that you put out a solicitation and give everybody an equal chance at leasing it and or working at whatever you decide to do with it.

Also we would put a dollar amount because obviously we want a little bit possibly more you know it's been.

You could do that or you could ask for bids, seal bids, it would really be up to the board how you want to approach it you could say 16 acres is not a lot of land for somebody to rent. It would probably have to be somebody who's working other land close by. With the equipment that these folks use now, it's expensive. So you might be better off just to ask for bids. Okay.

The gentleman that expressed interest did indicate to me, I believe he said that he farms close to 1,000 acres. He doesn't own all of that land. He does have large equipment. He also indicated again this was a informal conversation but that he'd be willing to pay basically about the same rate I inquired whether you know was there an increase in that type of a rate over the last 10 or 15 years and apparently basically not that's kind of the standard number which is somewhere around 90 or 100 an acre maybe a little more and I understand that we would need to put it out to be fair based on Mr. Stewart's guidance my only question would be I think we should it would be wise for us to state the desired use of the land in other words I don't think we should offer the land for lease without some stipulation on what was going to be done there is that wise

yes most definitely I are you thinking about agricultural leasing or something else I mean that's been its historical use I don't have any desire to make any changes to that again it's an asset of the service authority its income we can use it's not significant yeah you then you just put it out for bid for an agricultural lease and you can define agriculture if you choose but this okay That would be that would be more whatever I want to be appropriate.

And Mister small before you say one one thing why this property is important especially stay with the service authority it is a possible site that we could have a water treatment plant so that property is very important. They in the service or a 10 but make some income because it is it is important because it could be used in the future for what we have to do the transition to an alternative water source that

You know, as we are compiling the list of all the properties that the school, the county, and the service authority own, there's a lot of, you know, why did they end up with this? Why did they end up with that? Ms. Bender, I think you alluded to this was a proffer with the hop yard rezoning. You know, this is we're going through a site inventory analysis right now through economic development where we're identifying and we're partnering on a GoVirginia grant to identify high value targets for economic development activity in the county. You know, looking at these two sites on Route 3 on the Port Conway with the water and sewer, these would check a lot of the boxes from an economic development standpoint. you know, or is this a discussion that is warranted between the EDA and the service authority or for possible revenue generation for the county. I don't know. I just wanted to put it out there.

And that's why I wanted to make that comment before you said that because I don't agree with that because this is important that we need to hold on to that especially for the service authority if we have to use that as a site for a water treatment plant or a pump station for the service authority for an alternative alternative site there are other sites that are better and I know we look at that but I think it's really important that stays in the service authority's hands but I would like to see what else our colleagues do anybody have any questions comments go ahead Mr. Solins we're in Hopgard is it it it's on the corner right correct it's on the I don't want to give directions I get confused down there it's on the corner of Port Conway and Route 3 as you turn into Port Conway it's on your right okay it's got it

I mean, I say that's the west, the northwest.

It's near the trail.

Yes, it's on the corner of Route 3 and Millbank.

Yeah, no.

And Port Conway. I'm sorry, Port Conway and Route 3. And I did send you all electronically a copy of the current lease just for your reference.

I mean, I tend to agree with Mr. Smolik as far as that prime real estate and to have it locked up as to something else that does not revenue generating. especially where it's located at it can you see it from the road i mean who wants to see that when they pull into their neighborhood a water treatment facility right there i was not where i'd want to see anything at it but who would want to see just a random business or industrial there too i mean you don't want to short the service authority that we we don't we have to go you asked me my opinion so i'm still talking but this isn't a discussion it's my opinion um what i'm trying to say is if it's prime real estate then you we we can't take prime real estate and just put it in a box say that's all that we want to be use it for when there's other places that we can put something like that that that's my opinion on that mr matt yeah i think my opinion is a lot like uh like bill said there in that a property at the corner of a signalized intersection

probably has a lot of uses we could imagine for that not to say that this shouldn't be part of a strategic plan and we should make sure that we have other properties lined up or looking at other properties for that future water treatment plant to make sure we have it so we do need property for water treatment plant but we also need property for economic development within the bigger strategic portfolio of the county so for now you know leasing it for growing crops and corn is good idea although i would tell you the corn crop this year is a struggle for i think for all of our farmers um but um so i don't mind putting it out for bid i i was just kind of thumbing through it to see what the outs are like with a couple years notice if we do decide to do something with that property that we can make sure we get out of that you know with with adequate notice but um good good topic of conversation all right mr salt

So I don't say this but yes, the visible aesthetics are important. Keep in mind the smell too.

For water treatment there is, you know.

Yeah, the odor would be a wastewater treatment plant issue, not a water treatment plant issue in my opinion. But it's not my time to speak.

Mr. Robotham. Sure. So I think the solicitation is probably a wise idea. I think conversations between maybe the EDA and the service authority is valid. um i can say there there is probably more use of that being agricultural at this time for the the county not having 900 homes worth of people basically beating on your door when either some market or something shows up at that uh that corner that a lot of people in that community probably will not want um that community was built to be agricultural and look agricultural i would uh i would recommend we and look at keeping it that way but I know the county may have other plans so we keep that in mind and I think have to negotiate that between the service of party in the maybe the economic development are you think that's wise. I would say if we do put this out for solicitation with whatever kind of bid that is if we keep this farming. Um, me personally, I would like to, if they put, if they put in bids with that, I would like some sort of either one page, uh, farming practice. If they do, if we keep it farming of what they plan on doing, because if we do keep this for anything for water treatment or anything with the service authority, one thing we don't want is any more glycophosphates or anything sprayed on the, uh, the things in the land there because that'll sit in the ground it stays there forever and the second you go to put something for water in there that stuff leaks and then just seeps right into the uh water treatment at that point and then you've got more PFAS in your uh in your water things that we have to then treat as the service authority so that's all I got.

No. And, you know, in the future, we'll probably have our plan by the time that we'd be marketing. We'd have a plan for where we would put a water treatment plant. But, you know, we don't want to have to, for the service theory, go out and buy property to do this. And there's a lot of things that go into where you can site a water treatment plant. I know Mr. Young has explained to me many times, and Mr. Hamilton, it's elevation, it's... actually how many how many feet of pipe i mean right off the top of my head i can't give the whole diet mr hamilton probably could do taller thing but there's many factors that go into figuring out where you can site a water treatment plant it's just not a clear plot of land and you plop it down there's a lot of things i mean how far is it away from the intake all those things so what i'm asking is right now a consensus to have mr hamilton put out for um uh solicitations and bids to farm it for you know, maybe a yearly lease or whatever.

I would concur. Can I make a suggestion? Go ahead. So that would be my preference, you know, with respect to, I don't think that now is the time to pollute the conversation about the current leasing to discuss economic development or potential sale or potential wastewater plant or any change in land use. We can certainly, the existing, the one from 2012 included a crop plan that was submitted by the successful bidder. And I think we could ask for the same now. And I agree, of course, Mr. Robotham has pointed out, obviously, we want people who are, you know, doing no-till farming and things like that. We want economically and environmentally sensible land use there while we sort out what the appropriate use that land over the long term might be and i think the existing inventory that mr smolnick referred to that i know came up i think it was at the last meeting will help us plan from a service authority point of view as well as a county point of view what properties do we own where and from there we can look at these other logistics so since it has to be discussion because under the new laws we have to have a discussion and then have the action later maybe

For the next meeting, Mr. Hamilton, come up with some verbiage and a lease that we can then vote on to be solicitation. Can you do that for the next meeting?

may need to seek some counsel but of course with Mr. Stewart I'm sure he can help but you come up with what is so we can vote on what the the language would be for the lease is there a time that the current lease expires that we need to if I remember right Mr. Moore said by the end of the calendar year calendar year to year basis and this one actually was executed in October of 2012 so I'm assuming the current lease will end in either of October of this this

um year or next october and i'll clarify that before we meet in october um just to make sure everybody you know we're obviously not going to make any other use of the land in the interim yeah i would only say if the lease expires the end of october and the we want to get the bids and the applicants if we need to hold a service authority meeting on the first tuesday um to move this move this along if that impacts

I don't think they're I don't know that I'll find out the dynamics on the current quote cover crop. You know, I think right now there is corn on it, but you drive by there every day. I don't every day. And I just want to obviously we want to do right by the current farmer and make sure he doesn't lose any investment and that thing. But anyway, I think we're on the same page here, if that's all right with you.

All right. Thank you.

Mister Hamilton, your general manager's report up and I will attempt to be brief. I sent a written report out this afternoon and included these attachments that I didn't print out for you because I didn't think you needed a 6 page copy of the current lease but there's that there is also a copy of the water quality log something the chair had asked for. And there also is a copy of a potential change order, which I'll discuss in a minute. But anyway, just to give you a quick briefing, as Mr. Stroud pointed out, Amazon applied in early August to renew their existing water withdrawal permit which I believe was originally dated February 2014 and expired in February 2026 and thanks to some great support from our state senator and I think a lot of conversations with DEQ, Amazon independently at least or on their own accord decided to withdraw that permit So we don't need to get into a battle right now with the Department of Environmental Quality about whether or not their water withdrawal permit has any impact on our water withdrawal permit, which we're trying to renew for the greater courthouse system, as well as Oakland Park and the others. There are five in total right now. I will point out that I plan to ask the state to provide records of their current pumpage because if they're operating on an expired permit, it better be less than 300,000 gallons a month to make sure they're being held to the same standard that we are being held to. Other than that, just quickly go through a couple of our current projects. As Mark and Bowdoin just kind of just shared with you, the project to upgrade Hop Yard wastewater treatment plant and decommission the Perkins Corner wastewater treatment plant is over 90% complete and over 90% of the time is elapsed. As he said, we are not discharging into the creek that then discharges into the Rappahannock at Perkins Corner anymore. All of the upgrades for the 98% of the work is completed hop yard. There's one small item that needs to be resolved and there is no flow going to Perkins Corner now, which is a great achievement and it does reduce our discharge through an older, less functioning plant into the Rappahannock River. That project must be completed by November 1st in order for us to get our full reimbursement on ARPA. The current projected completion date is October 23rd. I'm going to be reaching out to procurement to have some conversations about processing invoices and substantial completion so we can submit that stuff to the EQ staff by the 1st of November, but I think we're going to make it. Other project that you've seen going on through the center of town here, the water main and forest main project that interconnected the greater courthouse system and hop yard is 100% complete. The final bill will be submitted within the next week or two and we'll have that processed in time to get our ARPA reimbursement from the DEQ as well. There is one outstanding issue with the VDOT permit. It really has nothing to do with funding or construction. It's just It's just an Ida dot and a T to cross. The Arnold's Corner water pump station project, which is over behind the sheets down the street in King George, not the one out on 301, is behind schedule, and I'm hopeful they'll be done by the end of October. They are going to be paying us liquidated damages by contract. Other than that, On the Dahlgren upgrades, as you know, I think we announced at the last meeting we got a $3.5 million grant from DEQ, also courtesy of some great work by Senator Stewart, and I continue to be grateful for that. I had a 90% design review meeting with Bowman, who's working on the original project that we had the $4 million in bonds for. made them aware of the pending conversations with DEQ and the additional money that's going to be coming in. And we are planning basically right now to include additional improvements on the equalization basin, which is probably the largest sort of non-functioning original structure from the Dahlgren plant that has really been a challenge on how to work through it. I expect this additional grant funding to make that, you know, we're going to have some real options that will give us significantly long-term solutions on how to operate that plant and make it, you know, hopefully one of the premier plants that still discharges into the Potomac River. I'm hopeful that we're going to find a way not to discharge into the Potomac River, but I'm not going to go there now. We also are going to plan for a state-of-the-art septage receiving system for those board members that have been asking you about that. That would allow us to take septage from any of the county contractors that are pumping septic tanks and potentially other counties. that are trucking their stuff a long way. It might help reduce the cost for septic tank pumping for King George County residents because the distance to the facility would be much shorter. But it's going to need some, you know, we're going to need some additional equipment, design, engineering and construction. We're working on that now. Last but not least, I'll just mention quickly We hired in Bowdoin, helped us hire Stantec as a subcontractor to help us submit the extensive documentation that was required to renew the four water withdrawal permits for the Dahlgren-Owen system, the St. Paul system, the Oakland Park system, and I'm forgetting one. And then we are working on our own on the one for the Greater Courthouse. But in any case, the amount of work required to do that has exceeded the original budget and we've got a proposed change order in from in Bowdoin for twelve thousand five hundred and forty dollars the original contract was for about a hundred and ten thousand dollars that is an estimate of the work that would be required to complete this um we won't know that until we get the next comment period back from DEQ which we expect really within the next couple weeks so we have there we understand they're behind but i provided a copy of that to you all for review and i'm hoping that we can take action on that next month um and i think that's really it oh one more thing the surplus property transfer i told you we were scheduled to settle on that the day after our last board meeting On the day of settlement, I received a call from the settlement attorney who had some heartburn about some of the information included on the survey. It's taken us until this week to get that resolved. I expect to settle on that property within the next week. I've also had a conversation with the people from Presidential Lakes and as soon as we finish this settlement, I'll get in touch with them and get the next one scheduled and we'll have those two properties sold and transferred over. And Other than that I don't have any other information to present. I'm happy to answer questions and that would conclude my report.

I'll take any question. One thing on the change from what I understand DEQ has, especially on the Oakland Park permit, has pushed back a lot and so that's what some of that requirement is to have back and forth is because DEQ, the Oakland Park system is in some of those critical cells and they've been pushing back a lot on what we've asked for for the permit. So there's a lot of it and I've learned from this process that if we had done that ourself I don't know if we would have made the timeline because there's a lot that goes into these permits especially nowadays all the information that's required. So does anybody have any questions for Mr. Hamilton?

If I could just add to that Kathy to give you all a sense of what we're talking about the submittal packages for each one of those permits exceeded 250 pages. That's per permit and there were four. as well as the $9,000 fee that we had to pay to DEQ for review. But it's extensive and it's taken more work than we hoped. Part of that is the result of the politics of the Senate report that was just released and the data centers, but it is what it is. And it's really a pretty minor change order.

All right, Brian. Yeah, thank you. I just want to make sure, so the change order, this isn't a change in the scope. This is just the additional dollars to answer those questions that are coming back from DEQ on the permits.

Correct. We were basically presented an original budget with a certain amount of time and meetings and things like that. And we're, at the moment, I'm not sure we've technically exceeded it, but we know that we're gonna. And so we received what was the best estimate from Stantec through and Bowdoin to us.

I honestly would not be surprised if we get one more round of these.

Well, I'm hoping this is the last one, but I can't guarantee it until we hear from DEQ again. And we've spoken informally with them, but we know they're behind. We know these have to be renewed by January 3rd, but the ball's in their court. So it's not like we're going to stop pumping. we should know something more soon.

Okay. Thank you. My other comment was just in the wording where we say, make sure when we go out for bid on the septage receiving station, we don't need state-of-the-art. We need meets requirements. So state-of-the-art in my world usually implies you're asking for something above and beyond the requirements. Make sure we're asking for something that meets the requirements.

Understood. I'll just be clear. When I said state of the art, what I'm referring to is I want a station that's behind a secure gate that has a card reading system that takes photographs of license plates. You have to understand I've worked in this industry a while and there are places that take septage that people come in and fill out a clipboard and hook up a pump truck with a hose to another hose and you don't know what went in the plant.

I agree with understanding that we know who is actually using the septage tank. I appreciate you for including that in the requirements.

But again, state of the art may not have been the best wording, but I understand what you're saying, Mr. Metz. Appreciate it. Yes, sir.

Does anybody else have any questions? All right. Thank you very much, Mister Hamilton. I will open it up for secondary public comment. This is only comments for the Service Authority only. So if you have Board of Supervisors, that's later in the meeting. This is just for the Service Authority. Comments will be limited to three minutes per person. In order to afford everyone an opportunity to speak, please provide your full name and district when submitting your public comment so they can be properly recorded and included in the public record. Is there anybody in the audience who would like to speak just on the Service Authority? No. Anybody online? The beginning correspondence in a little amount of time we're here. Right well, I will close public comment and take a motion to adjourn.

I move that we during the board of directors Tuesday October 20 2026 at 5.30 p.m. in the multi-purpose room with the sheriff's office located at 10 4, 4, 5, government building King George, Virginia, 2, 2, 4, 8, 5. Second.

And motion properly seconded. Any further discussion? All those in favor say aye.

Aye.

Chair votes aye. Motion carries. Thank you all. Board of Directors is concluded.

All right. Thank you, ma'am. Public hearings, we have none. Presentations, we'll kick it off at item 0906, Industrial Risk Reassessment Update, which will be presented by Mr. Gary Eanes.

Hello. Good evening. Unfortunately, Gary had a slight scheduling issue where he was giving another presentation in a separate county. So, yes, we do intend to, it is said. So, my name is Ethan Andrews. I've done a couple of different presentations for you guys as well as standby, Gary. So, with the industrial plan, there was 26 parcels that were affected.

His computer needs to reboot. We want to keep going while the computer was not ready. A couple more minutes and a couple of seconds.

You need the policy to go.

No it's it's close.

Okay. Awesome. Thanks, fellas. Sorry about that, Mr. Reeves. You're not Mr. Reeves. My bad.

No, no, no.

You know who you are. Go for it.

Now, so do I need to repeat anything, or am I good just to continue?

Go ahead, if you would, just to make sure we get it on the record, please. Gotcha.

Yeah. So... There was 26 properties affected. Prior to the reassessment process, there was a conversion of the Canvas software from the older versions to the more robust Vision Canvas software as part of that conversion. We just read in all the historical property record data, which included the zoning for every individual parcel. So, for these 26 parcels that were affected, they did have the A-1 zoning just read in historically from that conversion, not the correct industrial zoning. We remained aware of that. We went ahead and made those changes. During the reassessment process, the sign appraiser that set up all the different A&M tables and verified that sort of stuff, he just saw it was all still in zone A1, so we just treated it as A1. It's part of the discovery process. We try to catch everything and So it's all sort of getting that all cleaned up is all part of this process. Like I said, we made those corrections for those 26 properties. They're all now classified industrial and assessed as such. And then just reiterating, even though the reassessment is done, we're not leaving you guys out to dry. We're still available to help out, obviously, as well as whether it's something like this or just answering questions or whatever that, all that stuff. If you guys have any questions or anything.

What was the dollar amount of the error?

The old land values was $35,405,980. With the new values, the land valuation would now be $68,894,930, which would be an increase of $33,488,950. $33 million. Okay. Mr. Chair? Yeah, go ahead.

i have some questions because a little confused so when we vote on things and it's turned over from ag to industrial from what i'm hearing and what i'm understanding is we've lost a lot of revenue because there's properties that were still owned ag and they were voted on previously so there's a lot of revenue being lost first question is i heard what you said but still that should have not happened they should have been they should be zoned right after the vote whatever a couple days they should be changed Second is, I'm not trying to cast blame, but is there going to be processes that this doesn't happen again? And I think of also the one property of the gentleman who had his land down zoned because he moved from industrial to A3, was it? I don't want him overtaxed because we didn't do our paperwork. So I guess that's my question. You can answer that for me. I just want to fix whatever is not been you know we're we're doing things better here but that is come some revenue and you know we keep talking about revenue shortfall that's revenue that's missed.

Regina Puckett, Commissioner of the Revenue. The answer is everything that was A1 now industrial we're going to supplement and the other parcel has already been changed so they're good to go.

It's just there's these are things you know we've done things some old ways I just want to make sure that we have a process and that it's corrected in in in the future.

What does it mean that you're going to supplement. What does it mean that you can supplement those properties.

We we will build them the difference.

So no revenues been lost by the county so far that is correct.

I have a question on that a couple of the parcels I think it goes back into last year so how do we recoup that through a supplement okay so how far can we go back to get the supplement go back three years three years so we're still figuring all of that the numbers out got any questions right thank you all right thank you guys have a good rest of your evening

All right item 0, 9, 0, 7, Davenport. You're now Mr. Rose.

Nope, Kyle Laux. Sorry Kyle, I forgot your last name. All good, nice to see you all this evening. We've got a hard copy for the board here. Let me hand that out real quick.

All right, I think we.

Mr. Chair, members of the board, again, Kyle Laux with Davenport, nice to see you all this evening. um what we have on the screen is the same thing we just hand out in terms of a presentation we'll walk through this evening really asked by the staff and in some ways the board going back into the springtime to do some analysis for you in our role as your financial advisor so we'll walk through that i think mr dines maybe you can put the page over there in terms of the introduction and the background so really here is a follow-up to the budget process and so you recall in that springtime working through that budget, which is a challenge for most local governments across the Commonwealth, including yours, in terms of the operating budget and getting those revenues and expenditures to balance. Certainly, you did a variety of things to get yourself very close to that for purposes of FY2027, which is the year we're in right now. But just a couple of big-picture takeaways, maybe as a bit of a reminder. Started that budget cycle with about a $5 million structural imbalance, and so it basically means revenues versus expenditures, again, The inflationary pressures of the world right now are a challenge for many, most local governments, including yours. So, do the good work of the board with your excellent staff. brought that structural imbalance down by virtue of the adopted budget, got that into about a $3.3 million range. We worked some things during that process to solve much of that for FY 2027, the year we're in right now, but we are looking ahead already to FY 2028, knowing that we're now in that September time period, so trying to be proactive and responsive to some of those challenges that you face. And so, again, that's why we're here this evening. We're also going to talk about, I think, the important context in addition to some of the structural meaning revenues and expenditures challenges we're looking to solve and we think we've got a solution there also knowing and understanding we've got some capital that you as a board have identified and that is planned for the next several years and so all of this is taken in the context of a longer term view of the county not just budget year to budget year but really looking over a multitude of years five plus in terms of the planning time period So you see on the screen there, the three primary areas we'll address. Number one, that structural imbalance. Then we'll layer on top of that the CIP or Capital Improvement Program. You as a local government, like again, you have in the past, you've been planning for future capital projects. And so we've taken some of those initial numbers into account in terms of the planning. As it relates to the CIP, we're really here just for informational purposes. And so, again, get your feedback, your input. Don't need any specific action there, but want to give you a sense of some of the tools that you have. That gets to item number three. In terms of item number three on the page there, there's been some new legislation by virtue of the state and the state budget that puts in place the opportunity or the potential for a new revenue stream specific to school construction. We'll talk a little bit about that. You've probably seen much of that in the news in terms of neighbors and peers across the state. And so we'll touch on that a bit as we walk through the three different items. But first up, we'll do a little bit of a background at a high level just to kind of set the stage. So on page number three here, we give you a history of the county's credit ratings. And so first and foremost, you have excellent credit ratings as a local government. Your ratings are highlighted there on that table on the right-hand side in blue. You have a AA1 from Moody's, you have a AA plus from S&P, and a AA plus from Fitch. Those are all one notch, as we say, off of AAA, which is the highest possible. So as we talk about some of the challenges and some of the opportunities for you, you approach that as a county in the whole in a good position. Financially, you have excellent credit ratings. And so a lot of what we're going to talk about in the next couple of pages is based upon how do we make sure we maintain those and even possibly enhance those credit ratings into the future. The other thing we'll note here is it's like a brown circle in the middle there. That's where you started with your credit ratings a number of years ago. Point being, you have improved in terms of your credit standing, your financial standing over the last 15 or so years. Again, you're in a good position from a credit rating standpoint right now. On page number four, there's a lot of information here, but I want to give a little context for you and for the public in terms of what goes into those credit ratings. I think importantly, as we look at these, we sometimes call it here four major food groups that go into those credit rating assessments. As we're thinking about the budget, as we think about cash and reserves, you look at that top right quadrant. That's labeled financial performance and flexibility. That's the rating agency parlance. What they're really meaning and talking about there is our revenues versus our expenditures, our reserves, and our fund balances, how are those trending, and how do those stand relative to policies. And so part of what we're going to talk about in the next couple pages is making sure we can maximize what's going on in that top right core, excuse me, sort of puzzle piece, if you will, the pizza slice, because That counts for about 30%, even 40% of the credit rating by itself. As we talk about what's deriving these credit ratings, why they're important, certainly they're a cost saver to a local government like you, insofar as they allow you to borrow at the lowest possible cost, we need to go and do that. And so what we're thinking about here is strategies that will help maintain that, enhance that, because again, that top right quadrant in terms of financial performance and flexibility counts, so to speak, for about 30, maybe even 40% of how those credit ratings are derived. The other important point that we'll talk about here, bottom left is the debt side of the equation. A fair amount of what we'll talk about is on that topic. That is important to the rating agencies, no doubt. but it is about 30% of how they score or come up with a rating. I think the takeaway here, there's a number of different areas and factors that play into those ultimate credit ratings. That's part of it, but that's not the only part of it. A lot of it has to do with what is our cash flow, what is our reserves, and how do we manage responsibly and invest that cash over time.

We'll flip the page.

On page number five, just a little bit of a visual here. We talk about this sometimes. Many times we're in front of the board. The county's outstanding debt profile. I think importantly, in terms of the credit ratings, Mr. Stroud. Excuse me, sir.

So on that last slide, just before leaving that, just to make it clear that the county is enjoying a very high credit rating. Correct. Only one step away from the best that you can get. Partially due to the debt that we have and our cash is correct. Because we come under a lot of scrutiny and have come under a lot of scrutiny because of the amount of debt that we have. And it's important that people understand that if you just pay the debt off, then our credit rating can go down and it costs us more. So I just want to make sure that people understand having some debt is good. And it's important to us being where we're at and keeping our interest rates low. Absolutely.

And I think, Mr. Shaw, to your point, there's two statements you made in there. It's partially due to the debt outstanding, the fact that it's managed responsibly, and it's also part because of your cash and your reserves. And those two, which to your point, oftentimes you think about the first one and not the second. With these rating agencies, the outside lenders, investors, they're really thinking about both. because they care about flexibility, and that cash provides you flexibility. It also provides you earnings opportunities for the citizens and for the taxpayers.

Okay, so in the past, there were people who talked about, okay, we use our cash to pay the debt down, but we need them both to keep that credit rate. I just wanted to clarify that. Thank you very much. So...

To that end, on page 5, we show the outstanding amount of debt for the county. I think a couple of important points here. We've made this in the past. When the county goes and borrows dollars, it's really borrowing for capital investment in the local government. you're not allowed to effectively borrow for operations, you're really borrowing for an investment that you're going to make in the local government, whether that's for schools or other critical facilities, they're going to last a long time. As you look at the picture on the screen there, what we're showing is the outstanding debt. What you notice is it's paid over time, that's on purpose. That's because the assets that are financed with that debt, much like a home for those who've been fortunate enough to purchase a home at a mortgage, The debt the county has outstanding works much like a mortgage whereby you are either enhancing or purchasing an asset that's going to benefit taxpayers well into the future. also as you look at this all of the debt is fixed rate and so anything we're talking about in terms of the county's outstanding debt it's fixed rate the rates are locked in you have the ability to refinance or even restructure which we're going to talk about that's all at the board's discretion and dependent upon market conditions Another point we'll make here is you pay the debt off rapidly. And so you're paying principal each and every year. Just like, again, if you've got a mortgage, you're paying your monthly payments. The county operates much the same way. So you are paying principal down each and every year as, again, the debt profile moves forward. And you pay roughly 63% of the principal off in the next 10 years. Again, we'll make a little corollary. It's not always perfect, but we'll make a corollary to personal finance. Most personal home mortgages may be paid over 20 or 30 years. you're probably paying in the range of 20% to 25% of the principal in the first decade. The county pays the debt much more rapidly. This is not being pushed into future generations. You're paying right now about 60% in the next 10 years. That ensures that you're maintaining capacity for the future for those projects that we'll talk about that will be future investments. So page number six, again, we'll make some of these points, but again, why does the county have debt? I think importantly, these are for investments that you're making, again, in terms of schools, in terms of county facilities. You have policies related to the debt outstanding. You've had those for a long time. The rating agencies look at those policies. You are in compliance with those policies. At the back of the book here, We've got a couple visuals depicting that, but in essence, without going into all the details, you're in good shape. You're in compliance with your policies. You even have capacity over and above what the policies are. Another point we'll make at the bottom here is in terms of interest rates. Right now, in this environment, rates have been moving up the last couple weeks. They have. That works on both sides of that equation that Mr. Stroud was mentioning there. The cash that you have in the bank that, again, is earning interest for the taxpayers, the interest rate that you're earning on that is moving up. What we'll talk about is we have an opportunity in this market to go lock in some refinance to restructure debt with an interest rate that we think is going to be about the same range as the interest rate you're earning on the cash right now. And so, again, that's that important balancing act that you have between the long-term fixed rate debt that is financing long-term assets and also balancing that against the cash you have in the bank that is liquid, it's available to you, it's flexible, and it's also earning interest that is, again, inuring to the benefit of the taxpayers. And so it's really a money saver for purposes of the local government to have strong reserves and have it spin off those interest earnings back into the general fund. We'll go to the next page. And so getting right to some of these topics we've talked about in terms of in FY 2027, we know we have this roughly $3.3 million structural imbalance, and we've got a strategy here that we think will fix probably about half of that. It doesn't take care of all of it, but going forward, what you see on the page is basically the ability to work with, refinance, restructure two existing loans. One of those was done in 2017 for the middle school. The other was done just a couple of years ago for E911 Radio. And the idea would be we rework those payments, refinance, restructure, and get ourselves to a new level of debt service payments that'll be lower than where we are right now and have it be level and sustainable going forward. And that's what you see in the graph there. So specifically, if you can see it on the graph, the light green line or existing debt service payments are about $10 million a year. Those payments are about level for the next eight or so years. So part of our challenge is we just don't have any relief in terms of declining payments for a number of years. And so what's being proposed and subsequent to this meeting, any questions and discussion we can go evaluate is the ability to restructure those two loans I just mentioned, roughly about $26 million in total. and work them both so that when they're folded into the rest of the county's loans, we have a new lower level of payments that is on average about $1.6 million a year less each and every year than what you have right now. That 1.6 million is about three pennies in the real estate tax rate. And so again, as we think about the budget cycle, the impact of things, the budget imbalance right now is about six pennies or the equivalent thereof on the real estate tax rate. This would take care of, we think about half of that or about the equivalent of three pennies. Importantly, as you look at that graph, um the the refunding and the restructuring does not result in a debt service that ramps up in the future it gets us to a new lower sustainable level that basically is flat and allows some planning going forward it takes a little bit of pressure off of the budget into the foreseeable future we go to the next page A couple observations. Number one, the county pays off its debt rapidly. You would continue to pay off your debt rapidly after the restructuring. You would still be over 50% in terms of that payout ratio we just talked about. That's viewed as a solid level. Number two, not extending the final maturity of the county's outstanding debt remains where it is. We're just working with, in essence, the shape, if you will, of the debt profile. Again, working with fixed interest rates in that sense. Number three, again, interest rates are moving. Part of our proposal here going forward is to go out and evaluate in the marketplace what's available to us. We think in that three, probably in the 4% range is where we'd be in terms of interest rates. We'd like to go evaluate that with no risk and bring that back to you. The restructuring freeze of about three pennies in the real estate tax rate of their abouts. And so again, part of the schedule here is to get this done over the fall, subject to the board's discretion so that when you go into the FY28 budget planning process, you know what those payments are. You've got a new lower level to work with and just sort of make it just that much easier as you go into FY28 dealing with other challenges. And lastly there, and I think again, Mr. Schad made this point, we'll make it again. The other thing this helps to do is preserve and protect your cash. We use the term cash is king. That is part and parcel of the strategy here, whereby if you're able to maintain, protect that cash, knowing that you have capital projects into the future, knowing that cash is earning interest for you, just provide that much more flexibility for you as a county going forward.

sir yes sir there was one bullet on page six that we kind of went past but i think it's important for the residents to understand and is that um the borrowing borrowing the money and i was having the debt um it allows us allows any future residents to help cover the cost that they're going to enjoy In other words, if the existing residents today, let's say we took the cash, the money that the current residents have, it's their money, and use it to pay the debt off, then any new residents that come in over the next 10 years, then lower taxes, all the benefits that they're going to reap, they aren't paying into. What the plan that your briefing has is any new residents also sharing that cost. That's right. So we not only save money, But also, future residents are going to share in the cost instead of the existing residents bearing the brunt of all of it.

Absolutely. And I appreciate you bringing that up, Mr. Stroud, because it's a term we sometimes call generational equity, but I think fairness is probably an appropriate term insofar as it helps spread the cost of the assets, whatever they are. Again, we use schools, we use maybe the facility we're in over the time period that residents will be benefiting. I think your knowledge is exactly right, whereby if you took the cash, you pay the debt off, you'd be, in essence, giving the folks in the future a free ride and abnormally or sort of maybe unfairly putting that burden on today's taxpayers and the folks that have contributed to your good cash reserves. And so, again, it gets to your point in terms of the balancing act between the outstanding debt and the cash and making sure that is fair and balanced over time. That's exactly what we're trying to achieve here in terms of the structure. Thank you. I think we have to just go the other direction there in terms of the slides. Thank you, Mr. Dines. And so schedule wise, what we're really thinking about in our, maybe our ask of the board this evening is on your behalf, allow us working with your staff to go out and evaluate in the marketplace, both banks and probably brokerages as well, in terms of how might this financing actually come to fruition. We'll do a competitive bidding, work through a couple of different very definitive processes and be able to bring you some information back. We say on the calendar there, October 6th or 20th, it's probably more likely the 20th, we may have a briefing for staff on the 6th. that we'd have some information back for you in terms of more precisely where the interest rates, terms, and conditions of a refunding and restructuring. We can do that without any cost. There's no risk. There's no obligation. If we go out there and we don't get anything back that we like or you like, there's no cost to the county to do that. And so we can basically do that on a risk-free basis.

So if you guys are okay with that. We'll put this on the agenda for October 20th, I think is when you said you could come back. Yes, sir. So consensus, go ahead.

I just had one question. When we chatted the other day, I didn't quite make it into your updated package here, but the real details about, you mentioned it verbally, it's the E911 bond and the middle school bond. the E911, it's right at about the same interest rate. I think that one makes a ton of sense to me, except I'd like to see the old final maturity was 2037. What's the new maturity going to be? But the middle school one does concern me because that one's at 2.97% interest rate. This would add three quarters of a percent and don't do math in public, but there's a cost to doing that on the order of 100 plus thousand a year in order to extend. We're going to be adding that to that payment every year for some number of years. So I think in the final package, I would like to see the details of the new final maturity, what our actual costs per year are to do this. It makes sense to level load things. It's just we have to offset that with we are going to expend money in order to push some of this debt out further.

Yeah, absolutely. To your point, Mr. Metz, we've actually got in the appendix a little bit more detail on that, that we can, we can flip to the back there. But exactly your point in your conversation the other day, so the E911 radio does not get extended. And so that remains at the same final maturity. The middle school, we'd be adding three fiscal years to it. And the idea there is that middle school is going to be around for a long, long time period. Is there a cost in terms of interest rate? There likely is in terms of the existing interest rates versus the new, but that is offset by just as we were talking about the interest earnings on the cash that is conserved and the earnings on that. And so, as we run these numbers right now on a present value basis, it's about a break even. And so does it cost you some more on the debt service side of things? It does, but that's largely offset by the fact that you're going to have the ability to retain and maintain more cash that earns interest and helps to offset the fact that the debt service will be reset. So when we come back, we'll have more specifics for you by all means.

Our public is very aware our savings rate does vary year to year. I agree right now we're in a very good position where our savings is probably earning maybe a slightly better than what the new bonds would be. I'm not sure that's going to persist. We're talking 12 years into the future here on these bonds.

One of the important features, again, why we want to go survey this in the marketplace is the prepayment side of things. When we come back, we'll know more definitively, work with estimates right now, we'll know more definitively what's the interest rate, what's the prepayment flexibility. To Mr. Metz's point, if this moves forward the board's acceptable means acceptable to the board and year two three years down the line you say you know what this interest rate situation has evolved we want to understand and you want to understand what's your ability to then go pay off and use that flexibility in the future so by all means that's part of why we really want to go out to the marketplace and survey things we can bring back specifics around interest rates prepayment and we evaluate that that's usually the order we're looking at interest rate and prepayment right thank you that helps us make a fully informed decision yes indeed go ahead so

Are we waiting until October for you to get to go ahead, for you guys to go do your search and see what you can find out for us? Or are we trying to do that now? We're trying to give him the go-ahead now so that he can go do the search and come back in October and present something. That's what I wanted to make sure. So yeah, I think the consent of the board would be for you to do that search. All right. Thank you.

Yes, sir. Again, if that's acceptable to the board, we'd uh we'd go out and do that quickly and be back we may have a little information for the sixth probably more realistically the 20th but we'd have really definitive things you take action on does that require a motion sir i don't think so thanks any objection none all right thank you very good And so that's our first topic. We'll keep moving over the balance of the slides here. I think this is really informational for the board, again, as a follow-up to your budget process and what you've done in terms of identifying new needs in terms of capital. On page 10, what we've been given, again, as your advisor, from some of the hard work you've done to identify these needs, is about $90 million in terms of capital projects has been identified. That spans a variety of different types of projects. That is not for us in terms of Davenport to tell you what's a good project or a bad project. That's entirely up to you with your excellent staff and the board. What's important for us is just the order of range and magnitude of dollars. We're thinking about roughly $90 million over the next five years. An observation we had is about $75 million of that occurs in the first three years, so it's relatively front-loaded. Many times these projects, by the time the spending gets going, move a little bit slower, so these should be conservative in terms of the numbers we are looking at. And of that $75 million, about $25 million is related to schools. We'll talk about that specifically again in getting back to this concept of the new 1% that is a possibility. So if we flip the page, we just have highlighted on the screen here a series of projects that, again, were given to us. I think importantly is we understand that none of these are necessarily set in stone in terms of the projects themselves or the time period of the order. It's just helpful for us as the county's advisor to see, again, order of magnitude, how many dollars we're working with, roughly speaking, each year, what might the needs be. It helps us get some planning set up for you as a local government.

Can we interrupt for just one second? Did you have something? So I just want to make it very clear. I know Mr. Lux hit on it, but I just want to make it clear to the board and to the public out there. And I go back to a March 3rd memorandum that I put out there. It should be noted the exercise on February 11th, which these projects came from, were to give staff and public a general idea of the importance of each project, but the results of the exercise do not guarantee that the projects will be funded or completed in the order shown on the screen or in the particular years the exercise didn't does not bind the King George County Board of Supervisors to complete any of the projects as it was intended for planning purposes only I just want the public to understand just because the projects on the screen does not mean the board's going to go ahead and build them that year so thank you Mr. Chairman thank you Matt go ahead sir yes sir Mr.

Chair And again, I think that's an important clarification. And so far as we work with these numbers, we view them as estimates. And so if projects move around, if they change, we really want to get a sense of just generally where you're heading as a county. That's obviously all up to you with the board and your staff. So again, roughly 75 million in terms of the next three years, about 90 million in total. Of that 75, about 25 is school related. And so if we flip the page, We've done this page is to take a very simple snapshot and say if we take that roughly 75 million of new projects has been identified and layer that on top of your existing debt service. And importantly here we factored in that refunding and restructuring we just talked about. And so we've gotten ourselves to that new lower level of debt service that's represented in that red line. The green bars, light green, not the dark green, but the light green bars is the potential debt service related to that $75 million. That's not to say that's exactly how we think this is going to look going forward, but it gives us a snapshot and demonstrates that we're at about $8 million, $9 million over the next couple of years. That probably goes to something like $14 million in the next three to four years gives us something to work with in terms of how do we make that better over the continuum. We flip the page. One way we can do that is to really look at and understand the timing of these projects and the cash flows. Most major building projects, any local government is going to go forth with, it's going to take a while to design, going to take a while to build and construct those. And so one thing we can use is to think about smartly using some interim financing that would allow you to have access to dollars as you need it, as opposed to borrowing all up front. And that'll just be a little bit more efficient from a cash flow standpoint, let you ease into the payments and borrow on a permanent basis once you know specifically what the cost is at the end of the project. What that can do is two things. Basically, lessen the slope, meaning lower the impact to the annual budget of those increasing debt service payments, and also bring the peak down, if you will, as you see in that graph to something below 14 million. Informational at this point, but just some things we're thinking about in terms of strategies that, as you as a county move forward with various projects, we'll think about implementing. Again, trying to be as efficient as possible with your dollars and also be as efficient as possible the interest rates that are available in the marketplace.

For the public, that would be in comparison to a construction-to-build loan?

Correct. Correct, yeah, and I think to Mr. Stroud's point there, construction and interim financing, maybe if you've built a home, if you've built a business, something like that, whereby you're borrowing on an as-needed basis as that project is under construction, and then when it's complete, you know exactly what the cost is, then you terminate with a permanent financing that pays principal and interest, exactly. So on page 14, as we do, oftentimes we've compared The need for additional revenues for debt service. And again, we don't need this in 27, meaning that's where you're at right now. We've compared that to pennies in the real estate tax rate. We call that the equivalent tax rate impact. It doesn't mean that that's the only source of revenue that you have. clearly through economic development. We'll talk about this 1% sales tax. There's a variety of revenue sources available to you as a board, but we do like to sort of translate it to the equivalent of the real estate tax rate, again, knowing that's your primary revenue source as a local government. And so for that roughly $75 million, there's a base scenario there. That was the first scenario we looked at, the least strategic, not something we'd go forward with. there is an equivalent real estate impact of about 12 pennies. And you see that's relatively front loaded. The first row there is FY 2028. That is the budget cycle that you'll be moving forward with early next calendar year. And so that would be estimated at the moment, roughly four pennies. That gives us something to start with and something to make it better. On the right-hand side then, as we move to that, what we called structured approach, that's really using that interim financing. What you notice is two things. Number one, the total pennies or equivalent pennies goes down. It goes from about 12 to about 10. It also gets spread out more evenly over time. And so what that provides you as a county is more time for economic development, for other revenue sources, for other budget efficiencies you may find to kick in and thus limit to the greatest extent possible the impact to the real estate side of things. Again, we move from that base scenario to the structured approach, a little more strategic. That's probably what we think about moving forward with at the time you're ready to move forward with those projects. We have one more concept to layer in and we'll flip the page. And that is this concept of a new revenue source that is available via the General Assembly for cities and counties that have schools. And this is new insofar as new statewide. There's actually nine local governments that have this revenue source already. It is a 1% sales tax that is in addition to any revenues that you have right now as a county. The new legislation provides the ability via a referendum, they would have to go to the voters, to levy this new 1% sales tax. Importantly, there are very strict restrictions on what that revenue can be used for. And it can be used only for pool capital and major maintenance projects. And so what the General Assembly's created is an opportunity, is a possibility, something you may choose to move forward with or may not, it's entirely up to you as a county and a board, is an ability to generate a new source of revenue that would go specifically and only to school capital and major maintenance. It can't be used for operations, it can't be used for vehicles and fleet, can only be used for school facilities.

Yes. And from my understanding, there is a sunset on this. This is not a forever tax. It has, and we can put a sunset on it of any length, correct?

That's correct. The way the legislation is written right now, it's basically 20 years from when the board would adopt a resolution to move forward with this referendum. And so there is a very definitive sunset in terms of 20 years. In that time period, the way the calendar works, it basically gives you about 19 years of revenue, and then it cuts off and it's sunsetted and complete at that point.

And then two other things on that. We've already missed the window to have it as a referendum for this year, so it would have to be next year. I know some counties like Stafford, who was really supporting this, have jumped on for a referendum. So this would be a year in the future. And then my last is, and I had asked this when we met, is putting in, I call it the buckets, in a separate account that can earn interest. So if we didn't do any spending from it, for two, three years, it would be in an account that could earn interest when we needed it for the schools, correct?

That's correct. So the dollars here, meaning the revenues, come to the county. They would have to be managed and accounted for separately from the other general revenues that you have. They can accrue, so you can earn, basically you can build the dollars up in terms of a balance. The dollars can be used to cash fund or borrow against. You've got a lot of flexibility there. Your appointment spender, there's a number of local governments across the state, both cities and counties that are moving for the referendum in the fall. We've been doing a lot of work on this. But I think what you really want to have, if it were to move forward, is a specific series of policies around how you would use the dollars, why you would use them in a certain way. We think having a reserve in there is a good idea. And so if, again, that's something that you as a board want to move forward with, we'd work with the staff to go ahead and put some of that planning and policies in place to make sure that you both have the statutorial benchmarks in terms of you just said the 20 years, but also some good financial planning and benchmarks around if it was going to be borrowed against, how much would be borrowed. Again, having some reserves, no different than you have in the general fund, even the service authority.

I'm sure we'll be getting a lot of questions. Let's talk about some of the things, and you briefed us on this, but it hasn't been brought up yet, just the thing that does not affect. Absolutely. I don't want people thinking their groceries are going to go up or their medicines are going up, things of that nature, and talk about the impact of where it does affect and that's more of out of town information. like come-bys and all that.

Absolutely. A couple of important points there, as Mr. Davis mentioned. This 1% sales tax does not apply to groceries, does not apply to, I think the statutory term is personal hygiene. As we conversationally talk about it, things that folks are buying that are necessities on a day-in, day-out basis at the grocery store, food, obviously, is exempt from this 1% tax. Things in terms of health and personal hygiene that you'd be buying maybe at a grocery store, your medicines, that's exempt from this 1% tax. And so it really is intended to be on the things that are more discretionary in terms of what you as citizens, we all may be buying on a day-to-day basis, but not the necessities. At least that's the intent of how that's set up. I think the other point you made there, Mr. Davis, which is an important one, is by virtue of the sales tax, and especially by virtue of you in King George with the base, with 301, with a lot of traffic that goes through your county on a day-to-day basis, some of which is from residents, but a lot of which is from folks outside of the county itself. It's a tax that spreads the burden of paying it across not just county residents. And so, folks that are coming in from out of state, folks that are traveling through are helping to add to the revenues of the county and being able to invest and take those revenues into the school system. And so, it is a much broader, in that sense, tax revenue and tax base than maybe relying solely on the real estate tax rate that clearly only hits those folks that own property in the county this helps to generate and gather that revenue from both the out-of-state people, people coming through the county, you know, as we're coming and dropping by Sheetz to buy gas and a bottle of water, whatever it is, that's also contributing to the revenue stream here. Thank you. In terms of rough dollars, we've done some estimates here at the bottom of the page, what that could generate for King George. We see there in the bottom bullet point, it's about $3.9 million. I think conversationally, think about it, it's about $4 million a year in terms of potential revenue. As we've looked at the history of that, it's been growing nicely, about 6.3% a year on average is what that's been growing for your county. It's not statewide. That's specific to King George. And so it's clearly seen some very nice growth historically. And this kind of a revenue stream tends to have an inflationary impact on the good side, meaning it's going to likely grow over time, which would help to offset, again, some of the cost of the needs.

Sure. Real quick, that last bullet, where you use our historical data, what is the last year that that historical data was pulled from? Do you know?

2020. You'd have to go look. I'll follow up. I think it's the end of 2025 calendar year.

Okay. Thank you. Because we have some things like the widening of the bridge. We get a lot more traffic in. We've got some growth coming to the base. So that's probably going to grow even faster, I think.

Yeah, and I think to exactly your point there, Mr. Stroud, as you develop as a county, the opportunity to earn for purposes of the taxpayers via this revenue stream just gets that much greater. We've given just a little bit of a visual representation here, I think exactly to Mr. Stroud's point. If this were to grow over time, which it likely will, not necessarily in a straight line, but over time you'd expect this to grow as your county grows and develops, and also just as the cost of goods grow over time. All we're showing here is if we started with about 3.9, maybe $4 million in the current year, and that grew at only 2%. You've been growing at about 6%. If that only grew at 2% going forward, that eventually turns into about 5.5, wouldn't be long before it was $6 million a year. So, as you as a county grow, could that likely grow faster? Probably could. That would just, again, create more capacity to both cash fund and potentially borrow against school projects. What that also does is it can help take some pressure off of the general fund clearly in terms of the real estate tax rate, and it just gives another revenue source to diversify where your revenues are coming from as a local government. We can flip the page. So we've run some general numbers here. Top of the page in terms of that CIP that was given to us, about $25 million is school-related. The $3.9 million that this new 1% could generate would fully fund that. And so that $25 million gets totally paid for. And then you even have some capacity over and above that, again, if this were to go forward and obviously be approved by the voters, which very importantly would have to go to referendum. Again, at the bottom of the page, we make the point there that a meaningful portion of this, we don't have the exact numbers, but just intuitively by virtue of 301 in the base, you would be a county that we would expect would have a pretty meaningful proportion of the revenue coming from folks that are not necessarily King George residents. So your ability to generate the revenue from non-residents, we think it should be pretty great just given, again, the base in 301. We'll flip the page. Again, in terms of order of magnitude numbers, what could that revenue source at about 3.9 million a year support? In total, in terms of debt, if all of this were borrowed, which isn't necessarily a recommendation, but just to kind of give you a sense of the power of it, it could support 50 to 60 million in total borrowing for schools. Now, that's not us saying that we think you should necessarily go forward and do that, but just to give an order of magnitude of what that roughly 40 million a year could support. Indeed support, it's in the range of 50 to 60 million in terms of total projects, again, for school construction and major maintenance only. We can flip the page. Last slide, and certainly happy to take any questions. One more slide that just demonstrates, again, sort of the potential, the opportunity to bring in this revenue source and what that could do for purposes of taking pressure off of the general fund. And so, what you're looking at here, again, that base scenario, the equivalent real estate tax impact is about 12 pennies. We looked at that a couple of slides ago. A more strategic approach to borrowing those dollars gets you down to 10. If we then factor in the concept of this 1%, that 10 pennies goes down to six pennies, and it's not needed for several years. And again, I think realistically, the timing of many of these projects and the way the cash flows evolve, they're a little bit slower in terms of the spending. We suspect that's even conservative. And that four and maybe two pennies probably gets smoothed out and even lessened uh over time but again just want to demonstrate for you as a board and certainly for the citizen for these citizens what the impact could be in terms of having this new revenue source and taking some pressure off of the general fund in other ways i just so it's not a question here i just want to make a statement that for the public that to note that

This didn't happen by chance. It's incumbent on us as your supervisors to manage your money and manage it well. We actively asked and requested for this to happen. We asked Davenport to take a look at this to find ways that we could make your dollar extended further. And we're transferring the cost of the taxes from the residents, like from real estate taxes, to more of a consumption tax basis. And you see that in some states where it's consumption stat. You don't have state tax, you have consumption tax. Texas, Florida, Tennessee. But this is only one small way. And granted, it's a state initiative that has to go to referendum to get passed, but it transfers that debt or that cost, that money, for whatever is spent for the schools.

to non-residents it's already been brief so more of a consumption tax basis thank you sir thank you sir i appreciate your time thank you we appreciate um we will be back in october and always appreciate seeing you thank you excellent thank you all right there are no action items tonight we're moving on to uh discussion items item 0908 king george county purchasing card policy um Come on up, you're not Ms. Kimberly Cook.

Good evening, members of the board, Austin Westfield procurement specialist. Ms. Cook is out of town and unable to be here, but she worked really hard on this, and I know she's just really, really bummed she isn't here presenting our new P-card policy. So in February, we brought before the board for consideration the implementation of a centralized credit card program to provide staff with a convenient and efficient method for approved county purchases. The program includes established spending limits, purchasing controls, receipt and documentation requirements and regular reconciliation and oversight. The program is intended to streamline purchasing and reimbursement processes improve expenditure tracking and accountability, and strengthen internal controls while maintaining compliance with accounting purchasing policies. Some of the program benefits include no late fees, no finance charges, a rebate multiplier based on the cumulative spend of all participants, fraud alerts and transaction monitoring, immediate card suspension if needed, and secure online access and user controls. Part of the process with the implementation of the new credit card included a credit card policy update to create a more consistent and clear workflow to help everyone better understand their role in the new credit card program. The updated policy will provide guidance from the time a purchase is made through receipt, submission, reconciliation, and resolution of any questions or discrepancies. By clearly outlining each step, we hope to make this process easier to follow, and reduce confusion or delays. An important part of the update is a shared focus on accountability. Cardholders will have a greater role in managing their card activity, including making appropriate purchases, keeping receipts and supporting documentation, and completing required steps within established timelines. At the same time, managers and administrative teams will continue to provide guidance, oversight and support through the process. Our goal is to create a process where responsibilities are clear and everyone can work together to manage the county's credit cards effectively. With everyone participating in their part of the workflow, we can improve accuracy, transparency and efficiency while making the process more straightforward forward for all those involved. We know that this is just a topic for discussion tonight. However, when we bring this back to the board for approval, we will be asking for 120 days to allow for Mr Smolnick to make any minor administrative updates as necessary. We're still working through the through the process, and this will give us an opportunity to address anything we may have missed. If we identify anything major that requires a change, it will, of course, be brought back to the board for consideration.

Any questions?

Might be in here, but it's a lot of documents to read in a short amount of time. So I just have one question because I've had come up against this. When you're not able to require a receipt, what is the new policy in that?

So for us to get to the next step of like submitting it for repayment, you have to upload a receipt and you have to code it correctly. It won't even let you go to the next step.

You probably can answer this when you know what I'm talking about because this does happen, especially with parking garages right so when we get to that point where there is an issue if you cannot contact the vendor like for the parking garage. We contact the vendor were able to get the receipt so it is on the card holder to contact the vendor try to get the receipt make an effort. If not, you'll contact finance department and we do have a missing receipt form that we can provide you, but that is the last resort. I just wanted to clarify it because that, especially with parking garages, that does happen a lot.

Do you have questions?

I think I know the answer, but I figured I'd answer just to, in our package you included two forms, a borrower form and a holder form. that are identical effectively. What's the difference between those?

So the cardholder form is when the actual cardholder is going to get their first card and we'll keep that on file and we'll have like a tracking data for it. The borrower is, let's say someone needs to go on travel and they're not an original cardholder, they would fill out that form and then be able to make purchases on the other person's card.

Mr. Metz, it's to limit the amount of cards that are issued. For instance, if a department of three, the department head has a credit card and there's two other individuals, they may use that department head's card for purchases, but they are too responsible. That's the second form that you're talking about. If not, every single employee would say, I need a credit card. And we don't, that's not what we want to do.

I was going more with a that, but ultimately that department head's name is on the card. and they are going to be held responsible for paying the bill if we deem a receipt is unpayable for whatever reason, unjustified, whatever. I guess the second form says, oh, okay, that department had made it go to a person that borrowed the card and get reimbursed from that person.

It's to ensure accountability, either department or the other individual. Okay.

all right thank you thank you all right our next item up is uh item 0909 king george county travel policy mr smallwick

Thank you, Mr. Chairman, members of the board. So as a follow up to the credit card policy, we're taking a look at the county's travel policy that's adopted. Next slide, please. So existing policy that we have in place right now, very brief, four pages in length. The county administrator does have approval for any exceptions to the current policy. And these are some examples of what we are trying to enforce and kind of what, you know, where we're at right now. Per diem rates based on Richmond, Virginia. Well, we know that there's travel outside the Richmond area. And right now the traveler gets to determine which meals are permitted throughout the travel. There's no mention of meals provided by a conference, trade show, or a third party. It actually allows for travel advances payable to the employees under a certain dollar amount. It does not require the use of a county vehicle for ground transportation. And then there's really only three listed specific non-reimbursable expenses. And I'll touch on these. And so these are some of the big things that we see, you know, that second to last bullet point. You know, right now we've got a county car sitting in the parking lot. Somebody takes their personal vehicle, charges, you know, comes back with a mileage reimbursement at the IRS rate. And I just traveled, you know, a few days to a conference. Here's my receipt for $400. When you had a county vehicle in the parking lot. Well, that's not what the policy says. So we're fixing that. So there's just a lot of, you know, I hate to say loopholes, but it's not a solid policy and it's even tougher to enforce. So this is what we've got now and I've presented the policy in your packet. Really want to thank Finance, Procurement, Community Engagement, you know, for their work on this. We put a lot of time and effort into this. Really tried to think about all, you know, all the situations. It's like much like writing a zoning ordinance. You can't think of every single situation you try to, but there's always going to be some sort of exception. So we got still the county administrator making the final call on exceptions to the policy. And actually at one of my department heads, I sent this to all the department heads, agency heads, constitutional officers from their feet for their feedback. I received, you know, some Matt looks good, others, hey, I've got some concerns or some questions, but all the feedback that we received was very good from the department heads. Also with the travel policy, the associated forms, the travel authorization form, travel reimbursement form, and mileage reimbursement form have been updated, are attached to the agenda as well. Tonight, just presenting it to the board for an informational item. And much like the credit card policy, if the board does decide to approve this, I would ask for a 120-day policy. Again, you write a section of code, you write a brand new policy, there's going to be little tiny tweaks to it. and you know i'm asking the board to trust me as the county administrator to look at this call and say this is a minor tweak let me just make this you know one word to another or something minor if in my professional opinion it warrants bringing back to the board of supervisors i'll be more than happy to do that that is something to discuss later on whenever the board ultimately approves this and the credit card policy next slide please So who does a new policy apply to? Pretty much anybody who gets county money. I mean, five board members looking at you, it applies to you, applies to me, board appointees, judges, public safety volunteers, library employees. So a very wide, if you're receiving county funds, you're working on this office policy. Now, some constitutional officers, as we know, constitutional officers have a little more leeway than department heads. since they don't report directly to me. You know, I've had some discussions with some Constitution officers. Matt, I applaud the effort. For the most part, it makes sense. You know, however, I am a Constitution officer. You know, I may do things a little bit differently. You know, there is that caveat. So, and we have to understand how state law is laid out, how I can govern Constitution officers, and that's, I don't. but we can't control the funds that go to the county funds that go to them. So that's why we included constitutional officers in the review of this travel policy. Next slide. So here are some major changes. All travel arrangements and projected costs must be approved prior to the date of travel. It's kind of hard to deny somebody when they come back with all their reimbursement. I went on a conference last week. I drove my own vehicle. Here's what you owe me. You don't get much of a review in that. So the individuals and that's the travel authorization form that you have in your packet. We tried to go through and cover as much as we could just to get all the details flushed out prior to this employee making arrangements to travel. have no travel advances. Those days are gone. We don't want to be giving out money for an arrangement. If the travel doesn't occur, then you have to claw back the money. That's just an unnecessary step and really a waste of staff's time. So no travel advances with a new policy. There's a requirement to exhaust all options to utilize a county vehicle prior to using a personal vehicle. You know, we're actually starting to implement this right now. I mean, we're, if somebody says, you know, hey, I've got a conference, reach out to department heads. Is there a county vehicle that you can use? Trying to maximize or, you know, the fleet that we already have and minimize supplemental payouts just for mileage. So this is spelled out in black and white and we're already, you know, starting to do this. This is just a... As a practical guy, I just cannot let this continue to go on. So that is something that we're enforcing right now, but it is going to be written very clear in black and white. And it outlines the responsibilities of each member in the travel and approval process from the traveler, the finance department director, department directors, county administrator, and the board of supervisors. It was not clearly laid out who's responsible for what. The new policy does clearly identify the roles and responsibilities of those individuals. And then we've expanded or clarified the list of non-reimbursable expenses. So I went through just looking at it, we're over 30 right now, what you cannot use this for. The old policy had three bullet points. So very clear what you can't, because again, somebody said, I didn't know. Well, here's the policy. It was not allowable expense. It's coming out of your pocket, not the taxpayer's money. Per diem rates are set by zip code. We talked about the previous one, just adhering to Richmond. But there's going to be, you know, use the GSA, take your right to the GSA site for MEI, for hotels, for lodging and whatnot. And also, there's a caveat in here for if a hotel or if a conference provides you breakfast, lunch, and dinner, you do not get breakfast, lunch, and dinner on the taxpayers to go out and eat a second steak dinner or whatever, or you do not get the return receipts in for, I would like this cash for my meals and incidentals. That's not going to happen. So if your conference provides a dinner, you don't get a dinner that night. So clearly laying it out. Do you have a question Ms. Bender?

To bring up on this one, and this is personal, I'll be honest. For a person who has severe dietary restrictions, sometimes that causes a problem. Okay. Because if you're at a conference and they serve, I mean, for the gluten allergy, I had this experience at VACO last year, is I got cross-contaminated and got very sick. And so by going to the actual restaurant, they were able to accommodate me as opposed to going and having the meal is prepared and then served all the way up. So my concern is somebody like me that is there some kind of accommodation because I mean.

Yes, ma'am. That would be an exception approved by the county minister. And that's a great example of a situation where I can't write that into a policy.

Okay. I just wanted to ask because I'm not just for myself, but there could be other people with an allergy similar to one, shellfish or peanuts or whatever. But one other question on the travel policy, what is considered travel? Like if somebody has to go to a, not a conference, but they have meetings outside of the county that is part of their responsibility. Good question.

I know Chief Moody sent me some comments today. For example, the Byrne Center, I know some of you have been out to the Byrne Center in Spotsylvania County. Does this constitute travel? Do ambulances go into Mary Wash Hospital constitute travel? No, those are normal job duties. So if there's a day conference down in, I know I was down in the northern neck for a workforce development, that's a day trip. Some of those meetings, you drive 30 minutes outside the county, you go to the meeting and you come back. So again, trying to write something for every single situation, you're not going to. That's a good question. But those are clarifications that should somebody have prior to the authorization, that's why the authorization form is there to flush out these prior to, so you know what needs to be filled out and completed. Any other questions from the board at this time?

Yeah. If we're in the meat of the thing, I do. Sure. So two things. It does sound like you have an exception process. The personal use of vehicle, we do have people that commute in considerable distances if I would assume you would take that into account as the exhaust all other processes for them to get a county. I don't know if I would expect them to drive here from Ashland to pick up the rental car so they can drive to Norfolk for a conference.

No, sir. In an instance like that, they would come to me, we would talk about this, and this has occurred over the last couple of years. That's a great example. Hey, leave your vehicle here. You take the county car home that night, park in your driveway, don't use it for anything else. The next morning you get down there. And so you're not waking up at four o'clock in the morning to try to turn and burn up here at King George.

Thank you. Just want to make sure. That one probably affects us supervisors too. So we'll have to work on that one. Other one is... Kind of some of the allowable expenses. Glad to hear you've gotten some feedback. One was interesting in here, the emergency repair of county vehicles. I'm assuming that means if you are on travel and require emergency. That is correct. Okay. And then I think you might want to run the non-allowable expenses. You listed a whole bunch. I think that might be a bridge too far to try to figure out all the non-allowable expenses. We usually see it as anything that's not on the allowed list is not allowed unless you have a special exception by the county administrator. Make it simple.

Okay.

The only comment that I have is that regarding the supervisors, I think it's debatable what trips are required versus which ones people just want, they want to go to. So, you know, that would be something for discussion. You know, I mean, the taxpayers are paying to go. and if you just want to go to something that's one thing but if it's required and that's a little different so it's to figure out which trips are required which ones aren't so some kind of return on the investment for the county it'd be return on advance return to the county whereas after action report trip report something that benefits the county if you go on it okay

I think I've got one more slide, but I love these questions. So new policy or the revised policy still, the exception, we already talked about that. Mr. Hamilton would, if there's anything for the service authority, he would serve as anybody who makes exceptions. There's a very clear ethical use standards and willful violation of this policy, result of disciplinary action up to and including termination of those. Hopefully we don't have to get there, but it needs to be laid out so people have a clear understanding. Really more responsibility put on the shoulders of the traveler and creating that paper trail to follow in the event that there are some misuse of taxpayer funds. I want to find out who approved it, where, how, and when. um really looking for any feedback from the board you know i got some great comments already and this will be at a future board meeting if you would like um for for your consideration and again i would request that under it's not a trail period that's a typo on mine a trial period um i think my mind was off in the woods somewhere up in the mountains but uh the trial period just to ensure that those little little tiny things that we may have overlooked and i can handle administratively So if you do have any additional feedback, I'll take it now or in the coming weeks. And when would you like to see, if you're comfortable with this, along with the credit card policies, is something you'd like to sit on for another couple weeks or you'd like to see coming back as action item at your next meeting? I mean, I know Mr. Sullins, that's typically your role as a supervisor. I think this may be an opportune time since these are some major policy shifts if you want to get some feedback from your fellow board members.

Yeah, I'd like to get some feedback and look at bringing it back, maybe the first meeting in November.

Monday, November 2nd.

Y'all good with that? I think we can go earlier than that.

I mean, when do you think you have it ready?

I mean, I'm comfortable the way it is right now. That's why we've been working on this for the last several months to get it in a form that I feel confident standing in front of you in the public that says, this is our best foot forward at this time, unless there's anything glaring, as I requested of my department heads and constitutional officers, that we need to fix.

Okay. How about we, let's look over it, we'll read it, and give you the feedback that you need. You let me know at our agenda meeting. Yes, sir. If we can get all the inputs ready for the 1st of October meeting. If not, then we'll shoot for the second meeting in October. Sounds fair. Thank you. Everybody back this week?

All right.

All right. Thank you, sir. All right. Might as well stay up there. You're next. Item 0910, King George County Comprehensive Plan, update on the Steering Committee Charter Resolution, Mr. Matthew J. Smolnick. I could have talked about this from over there, sir. Oh, you're welcome.

No, you're good. I'm saying that you're right. Let's keep the meeting going. So, I appreciate you all appointing. I think we've got, I counted them, 11 members of the Steering Committee. So the charter that is before you tonight, this is what we presented to you. There were some suggested changes. I know Ms. Bender had a couple questions or changes, you know, suggested changes. Those have been incorporated in this document. Two-year period for the members, for the Comprehensive Plan Steering Committee. Again, this has been before you once. R-20-26 is up for consideration to help guide the Comprehensive Plan Update Steering Committee.

Can you just, just to clarify, who writes, who writes the plan, the comp plan? It's, it's, it's ultimately. I know who writes it. I'm getting it out there for the public.

The data, the data comes, the data comes from the individuals who come out. I know Ms. Morgan comments she's going to be at every comp plan meeting. Thank you so much ma'am. Yeah, so that's great. But it's, you know, it's all those sticky dots that all the staff member or the citizens will put on the maps and all the feedback that they get. We've contracted with EPR to write the comprehensive plan. That is their task. They've been, they're under contract to draft it. Steering committee guides the process. They have planning commission public input, board of supervisors public input. um this is the most public process that can occur in my opinion at the local government level but to put it on record who is tasked by the state with drafting this thing so i'm going to look to our council on that one so mr chairman if you if you read the code section 15.2-2253

section a says the local planning commission shall prepare and recommend a comprehensive plan for the physical development of the territory etc etc etc but it but it's like anything else um you know the staff typically does whatever comes before the planning commission they consider it sometimes they suggest changes or adjustments to it and then they make a recommendation to this board which ultimately approves, adopts, changes, whatever it is. I try to be diplomatic in saying this. The comprehensive plan is a very detailed technical document that requires expertise from people other than the staff and the planning committee. That's why you get a consultant. The comprehensive plan for all purposes in effect is a document of the people of King George County. It's where it's where they want their County to go. And so the public input is critical to that. That document would be done with public input with input from a steering committee The consultant would then draft it up. The staff would present it to the Planning Commission. They would then say, well, we think we ought to do this, that, or the other, and ultimately send it up to you all for approval or rejection or whatever it is. It's almost like any other application that the Planning Commission gets. That's a process that comes to them for their review, and they're supposed to be a body that does a technical review to make sure it meets the elements in the code and or the ordinance or something like that before they send it to you or more or less the political decision i would call it i guess if that answers your question or maybe that's too much no it does i appreciate it i'm just i'm just trying to echo the the concerns of my my brothers my colleagues here because there's been an ongoing

tug-of-war if you will between the Board of Supervisors and the Planning Commission and I feel like some of the folks have been very territorial and this is a very intense process trust me there's enough work for all of us to do and we all get to play and have a little bit of input in this and I don't understand why that Planning Commission meeting went down the way it did. Frustrating and annoying given the amount of time and effort that we've gone into trying to explain what we're looking for from the steering committee and from the planning commission and so on. And here we are still debating this thing. So I really do appreciate that. I appreciate the comments you guys had earlier. Just, again, want to get this on record as to how this thing's going to work.

Mr. Chairman, the only other thing I would mention in looking at the charter, Your charter says shall so you all shall appoint 2 members each it also says the planning Commission member shall serve on it. My understanding was planning Commission did not when anyone know that you're either going to need to change that from a show. Who may are you all going to have to appoint the 2 planning Commission members unless you're going to keep going back and i say this only because i saw this with other things you've sent to the planning commission where you know there was a a year with no action and so if you want to get this comp plan done i would consider changing that language from a shout to a may or this board saying these two members shall serve on it go ahead hang on brian

go ahead yeah no i talked to my two members on the planning commission and they are waiting to see if we voted on the charter and this is kind of now the final charter as i interpret it um i kind of was looking at that same paragraph i would be okay with shall or will but or may which have um my expectation is the next planning commission to see two people appointed to this group now that the charter is effectively done um i will say tonight you know we did talk about having mr lynch report and i just want to be clear with the public he's not filling those member billets in that paragraph chairman i didn't mention that because the charter says you

two people from each district shall be appointed two commission members shall be appointed it doesn't limit your ability to add others on i don't think those are just the minimum requirements my concern is and i just point this to the board it this could be delayed and i don't think that i don't think the committee is properly seated until the mandatory members are on it And so if the planning commission at the next meeting decides they're not going to do it, you've delayed it another two weeks or a month. So it's up to you all. I've given you suggestions. It can be a May. You don't have to have two members on it. It is going to come to the planning commission anyway for their review from the steering committee.

All right, Mr. Chair. Two things. Regarding your first comment about who a rights comprehensive plan. One of the things I thought about is it, because one of the members of the Planning Commission kept referencing the state code that the Planning Commission does it. So if that's the case, then why haven't they presented this one already? They could have done it a year ago or even two years ago. So we didn't tell them they couldn't do it, but no one had been presented. The other thing is I make a motion that we just remove the verbiage that the Planning Commission has two sheets on the steering committee. Just remove it. They report to them anyway as our attorney stated, so just remove the requirement.

So just to be clear, are you saying you want to change shall to may or you want it pulled out altogether?

Just remove it. Remove it.

Got a motion on the floor? Second. Motion seconded. Any further discussion?

yes i'm not comfortable that i would rather just make it may i i agree i think you need some input from folks that have been through land use decisions over the last couple of years and that's what those in my view that's what having some planning commission people in the steering committee meetings not just in the audience um in that i don't think anybody that we appointed across the 10 people tonight have except for maybe Mister Baird have been on a planning commission before. So it's my input.

Thank you sir. I believe that if you leave it may the can can get kicked and kicked and kicked and kicked and a decision may not get made and it gets delayed.

I just understood that right.

The difference is shall they have to do it and they can kick kick kick. If it's may and that's used not to we move on without it.

Right that the committee is instantiated with or without This gives them the option to appoint to be.

It would be like the manager. Well before many I would also like to offer that I know that. Mister Fairfax also has a lot of land use experience whenever she was dealing with the data center. You know. She's got a lot of experience with that I don't think that it just with the board. and I think that things can sit there for a long time without any action but I am I was going to say I'm hesitant to amend it but I'm not I'm not going to amend my motion because I think that the board could operate more efficiently and every what they do still goes to the planning commission anyway all right any other discussion

All right, all those in favor say aye. Aye. All those opposed? Nay. Chair votes nay, motion fails.

I'll make a motion. A motion we amend the language to from shall to may for the two planning commission members. Second. All right, motion properly seconded.

Any discussion? Seeing none, all those in favor? Aye. Any opposed? There was a motion carries. Thank you.

Mister song that still had just 2 quick question I can wait for. This just want to get to see just for clarification to I know in the contract there was a certain amount of meetings so do we need to spend you know because if there's a certain amount of meetings we're going to have to optimize those meetings because you only paid for certain out of public meetings. I don't mean public meeting says and it's like coming in front of the board like presentations I guess would be the

So yes, if you recall, there are a set number of public meetings, maybe at the library or the schools, but then there's also, if you can recall, the consultant will be at the farmers market or at county events to take, I think they said take their show on the road. So there's going to be plenty of opportunity, but I believe the contract did have a set number of large-scale public meetings.

I just want to make sure the public are aware of that. There is a set, and so we might have to combine meetings to, you know, to operate.

And there's going to be online surveys. There's, you know, I've worked with this firm before. There are multiple ways that people have their input. If they cannot make it to one, there are several other opportunities.

I think I see that you're the secretary for this firm. Steering committee. Or my designee. Or your designee. I'll echo that. Just make sure that the steering committee gets the bid from the contractor so they understand what the contractor responsibilities might be. And then I think we just make it clear to both planning commission and the steering commission, if they want to go out and engage the public and bring in additional public inputs, that they would need to maybe do that in a way in which they don't add scope to that contract with the contractor.

Understood.

Thank you. And we have to make a vote on the charter too also? I mean, we just chose to change the language or do we have to vote on the full charter? It's not an action item tonight. Okay.

Is there any admonition to the Planning Commission about when they have to name those new members?

They were supposed to do it at the last meeting. My understanding is they're going to do it at the next meeting. I've talked to the chair and the vice chair and told them that if they don't, we're going to go without them.

All right, so I guess there have to be a motion to adopt our dash that. As amended yeah, the move.

All right probably second any further discussion. All right all those in favor say aye aye opposed to both I motion carries. All right next up is a county administrators report.

Got one item for you, sir. Just one item tonight. 27 subparts. So what you see tonight, I wanted to bring this first iteration under the county administrator's report to draw some attention to it. Now this may come in under some of the other department reports in the future, but what we've done here, and this is the way we track our budgets, I really wanna thank my finance team for helping me out, the two ladies across the room here. Thank you so much for this. But this is a department by department budget amended budget. What was spent for these last two months, July and August. We got year to date actuals, the dollar value of the budget remaining and the percent spent. So this is a nice way that we track our budgets to ensure that, hey, end of December, you should be 50% of the way through your budget. You're at 75%, there's a problem. This is used as a budgeting tool. We keep track on this. Year-end, if somebody has, I'm just saying for ease of numbers, $100,000 budget. and they realize a couple months prior to the year, they still have $700,000 left and they go ahead and spend that $700,000 and says, yeah, Matt, I spent 98% of my budget. We can go back through and look month to month to see how that was spent. It should, there's going to be peaks for different departments, but it should be spent gradually. If we're seeing these large spikes over the last couple of months, you know that that's a red flag that says you know I'm not going to look a little bit harder at this budget next budget cycle do they really need all this money or are they just spending it to spend it so I wanted to you know again put this on my county administrator's report this will accompany all future agendas we I think we'll do it probably at the second they have the second meeting of the month you know once we close out the preceding month before that so

just a good snapshot um a way to keep tabs on on fiscal expenditures cool that's all i have sir awesome thank you sir any questions not so much question on this but i talked to mr jones earlier in the week and i think we're under our audit right now so we should do you know when that finishes up and when we can expect to know what our final revenues and expenses were for last year in the December.

November, December timeframe.

Okay, because this is this is the expense part of the ledger right there is a revenue side of this that I think is equally as important.

All right. We'll move on to a secondary public comment to address meeting items only comments will be limited to 3 minutes per person in order to afford everyone an opportunity to speak. Please provide your full name and district was submitting a public comment so that it can be properly recorded included in the public record is there anyone in the audience who would like to speak at this time. Come on up.

Nathan Hoy, Shiloh District. My question is actually for Mr. Smolnick with the county travel and you having kind of like the approval for the special exception situations like dietary or travel. It feels kind of Not saying that you would abuse that, but I feel like there could be kind of some negative views of having somebody able to provide almost financial reward as like a sole decision maker, right? So like Mr. Metz, of course he got his travel approved because you guys like the same football team, right? Something along those lines. I think that it's just something to think about, right? That somebody could take that view, unless I misunderstood.

I think somebody could take that view, but I think somebody needs to trust a professional. And the integrity that I have as an individual, that's second to none. And if somebody calls me to question my integrity, then by all means, bring it to the board. I think anybody could ask any of my employees who I stand for, who I stand up for, and do they feel comfortable with me making these decisions. I can look at the board members and say, you can poll anybody you want. I'm sure they're going to tell you yes. And that's what you pay me for. You pay me to run this county and you pay me to make decisions. so I and I appreciate the comment and it's it's you know I would say this if anybody else made the comment but it's it's a county administrator's decision to and he or she has that purview to run things administratively the way he or she best sees fit as an organization so unless unless the board has anything I appreciate your comment but If anybody has any concern, please feel free to let me know, and we can use this next couple weeks as a trial period. I'm always open to feedback.

Yeah, just that. I wasn't trying to cast aspersions. Oh, I know you weren't.

I know you weren't, but I don't, yeah, if anybody has any qualms about it, please contact your board or supervisor member, and I just don't, you know, we can bring everything back to them, but there's always got to be some sort of exception process, like a zoning ordinance has zoning administrator making that determination.

Cool.

You got 40 seconds left.

I mean, I think that essentially answers everything as long as there is some method for, I guess, I don't know, us to know about it so that it can't be abused. Not saying that Mr. Smolnick would abuse it, but, you know, there's going to be other county administrators in the future.

So there's actually a thing in place for that. When we talk about the consent agenda every week, that's out there on the agenda. You can download that, and that has every receipt that we pay out. Yep. All 10,000 of them every two weeks. Knock yourself out, brother.

Everything is there and included in this policy is the statement about it's subject to FOIA. That was not in there. So the new policy, somebody wants to see credit card receipts, they see them. And as Mr. Sollins said, they are published in all the warrants. You can be the new Mr. Collins. All right.

Time's up. All right. Anybody else? Come on up. You wanted to talk earlier?

When it turns red.

I broke it. There you go.

I'm sorry I didn't want to let you to get one know that I was there at the food bank and which didn't say is it's a lot of organization and I'm a part of Rotary so we go out in the system. When they need help. open the community. And I know there's a lot of other organizations that help pack that food. And that's what y'all did not say. Because I mean, it's an awesome setup. And it's fulfilled me when I do it. And the rotary goes out there twice a year. So that's all I want to say. Awesome.

Thank you, man. All right, anybody else? Ain't nobody. Mr. Don, you got anybody online? Any other correspondence? All right. We're moving on to the point in the meeting where we have a closed session. Do I have a motion? Was it? We already did it.

No.

I move that the King George County Board of Supervisors convene in closed session pursuant to 2.23711A for consultation with legal counsel employed by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter. I invite the county administrator and the county attorney as needed because they are deemed necessary and or their presence will reasonably aid the board in its consideration of one or more topics to be discussed pursuant to Virginia Code section 2.23712F. Second.

Properly seconded. All in favor? Aye. Any opposed? Two votes aye. We're in closed session.

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Imagine waking up to the sounds of nature. Then your adventure begins. Explore the banks of the Potomac. Experience the bounties of the Rappahannock. Unwind and reconnect with nature. Uncover stories of innovation and transformation. Challenge yourself to exhilarating trails. Plan for unexpected memories in King George County. Nature, history, trails. Find it all between the rivers. Welcome to King George, Virginia, where rural charm offers an escape from the ordinary. Enjoy the charisma of a local coffee shop and delight in authentic diner classics. Sip and sample the many flavors of the farmer's market. Snack on locally grown produce at a farm store. If you share, you may just make new friends. Discover hidden treasure and spark a new passion along the way. Expand your palette with global flavors made from local ingredients. Gear up to reel in your own big catch or indulge in fresh river bounties without the wait. Kick back and relax with a crisp cider or a refreshing Riesling. Enjoy great company over a superb glass of wine. And refresh yourself with a chilling slushie. Recharge with the perfect slice. Experience new events and meet new people. Unwind with the coldest draft on tap. Breathe in the country air and raise a glass to unforgettable moments in King George County. Eat. Drink.

Shop. Enjoy it all between the rivers.

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Imagine waking up to the sounds of nature. Then your adventure begins. Explore the banks of the Potomac. Experience the bounties of the Rappahannock. Unwind and reconnect with nature. Uncover stories of innovation and transformation. Challenge yourself to exhilarating trails. Plan for unexpected memories in King George County. Nature, history, trails. Find it all between the rivers. Welcome to King George, Virginia, where rural charm offers an escape from the ordinary. Enjoy the charisma of a local coffee shop and delight in authentic diner classics. Sip and sample the many flavors of the farmer's market. Snack on locally grown produce at a farm store. If you share, you may just make new friends. Discover hidden treasure. And spark a new passion along the way. Expand your palette with global flavors made from local ingredients. Gear up to reel in your own big catch. Or indulge in fresh river bounties without the wait. Kick back and relax with a crisp cider or a refreshing Riesling. Enjoy great company over a superb glass of wine. And refresh yourself with a chilling slushie. Recharge with the perfect slice. Experience new events and meet new people. Unwind with the coldest draft on tap. Breathe in the country air and raise a glass to unforgettable moments in King George County. Eat, drink, shop.

Enjoy it all between the rivers.

Imagine waking up to the sounds of nature. Then your adventure begins. Explore the banks of the Potomac. Experience the bounties of the Rappahannock. Unwind and reconnect with nature. Uncover stories of innovation and transformation. Challenge yourself to exhilarating trails. Plan for unexpected memories in King George County. Nature, history, trails. Find it all between the rivers. Welcome to King George, Virginia, where rural charm offers an escape from the ordinary. Enjoy the charisma of a local coffee shop and delight in authentic diner classics. Sip and sample the many flavors of the farmer's market. Snack on locally grown produce at a farm store. If you share, you may just make new friends. Discover hidden treasure. And spark a new passion along the way. Expand your palette with global flavors made from local ingredients. Gear up to reel in your own big catch. Or indulge in fresh river bounties without the wait. Kick back and relax with a crisp cider or a refreshing Riesling. Enjoy great company over a superb glass of wine. And refresh yourself with a chilling slushie. Recharge with the perfect slice. Experience new events and meet new people. Unwind with the coldest draft on tap. Breathe in the country air and raise a glass to unforgettable moments in King George County. eat, drink, shop.

Enjoy it all between the rivers.

Imagine waking up to the sounds of nature. Then your adventure begins. Explore the banks of the Potomac. Experience the bounties of the Rappahannock. Unwind and reconnect with nature. Uncover stories of innovation and transformation. Challenge yourself to exhilarating trails. Plan for unexpected memories in King George County. Nature, history, trails. Find it all between the rivers. Welcome to King George, Virginia, where rural charm offers an escape from the ordinary. Enjoy the charisma of a local coffee shop and delight in authentic diner classics. Sip and sample the many flavors of the farmer's market. Snack on locally grown produce at a farm store. If you share, you may just make new friends. Discover hidden treasure. And spark a new passion along the way. Expand your palette with global flavors made from local ingredients. Gear up to reel in your own big catch. Or indulge in fresh river bounties without the wait. Kick back and relax with a crisp cider or a refreshing Riesling. Enjoy great company over a superb glass of wine. And refresh yourself with a chilling slushie. Recharge with the perfect slice. Experience new events and meet new people. Unwind with the coldest draft on tap. Breathe in the country air and raise a glass to unforgettable moments in King George County. eat, drink, shop.

Enjoy it all between the rivers.

Imagine waking up to the sounds of nature. Then your adventure begins. Explore the banks of the Potomac. Experience the bounties of the Rappahannock. Unwind and reconnect with nature. Uncover stories of innovation and transformation. Challenge yourself to exhilarating trails. Plan for unexpected memories in King George County. Nature, history, trails. Find it all between the rivers. Welcome to King George, Virginia, where rural charm offers an escape from the ordinary. Enjoy the charisma of a local coffee shop and delight in authentic diner classics. Sip and sample the many flavors of the farmer's market. Snack on locally grown produce at a farm store. If you share, you may just make new friends. Discover hidden treasure. And spark a new passion along the way. Expand your palette with global flavors made from local ingredients. Gear up to reel in your own big catch. Or indulge in fresh river bounties without the wait. Kick back and relax with a crisp cider or a refreshing Riesling. Enjoy great company over a superb glass of wine. And refresh yourself with a chilling slushie. Recharge with the perfect slice. Experience new events and meet new people. Unwind with the coldest draft on tap. Breathe in the country air and raise a glass to unforgettable moments in King George County. eat, drink, shop.

Enjoy it all between the rivers.

Imagine waking up to the sounds of nature. Then your adventure begins. Explore the banks of the Potomac. Experience the bounties of the Rappahannock. Unwind and reconnect with nature. Uncover stories of innovation and transformation. Challenge yourself to exhilarating trails. Plan for unexpected memories in King George County. Nature, history, trails. Find it all between the rivers. Welcome to King George, Virginia, where rural charm offers an escape from the ordinary. Enjoy the charisma of a local coffee shop and delight in authentic diner classics. Sip and sample the many flavors of the farmer's market. Snack on locally grown produce at a farm store. If you share, you may just make new friends. Discover hidden treasure and spark a new passion along the way. Expand your palette with global flavors made from local ingredients. Gear up to reel in your own big catch or indulge in fresh river bounties without the wait. Kick back and relax with a crisp cider or a refreshing Riesling. Enjoy great company over a superb glass of wine. And refresh yourself with a chilling slushie. Recharge with the perfect slice. Experience new events and meet new people. Unwind with the coldest draft on tap. Breathe in the country air and raise a glass to unforgettable moments in King George County. Eat, drink, shop.

Enjoy it all between the rivers.

Imagine waking up to the sounds of nature. Then your adventure begins. Explore the banks of the Potomac. Experience the bounties of the Rappahannock. Unwind and reconnect with nature. Uncover stories of innovation and transformation. Challenge yourself to exhilarating trails. Plan for unexpected memories in King George County. Nature, history, trails. Find it all between the rivers. Welcome to King George, Virginia, where rural charm offers an escape from the ordinary. Enjoy the charisma of a local coffee shop and delight in authentic diner classics. Sip and sample the many flavors of the farmer's market. Snack on locally grown produce at a farm store. If you share, you may just make new friends. Discover hidden treasure. And spark a new passion along the way. Expand your palette with global flavors made from local ingredients. Gear up to reel in your own big catch. Or indulge in fresh river bounties without the wait. Kick back and relax with a crisp cider or a refreshing Riesling. Enjoy great company over a superb glass of wine. And refresh yourself with a chilling slushie. Recharge with the perfect slice. Experience new events and meet new people. Unwind with the coldest draft on tap. Breathe in the country air and raise a glass to unforgettable moments in King George County. eat, drink, shop.

Enjoy it all between the rivers.

Imagine waking up to the sounds of nature. Then your adventure begins. Explore the banks of the Potomac. Experience the bounties of the Rappahannock. Unwind and reconnect with nature. Uncover stories of innovation and transformation. Challenge yourself to exhilarating trails. Plan for unexpected memories in King George County. Nature, history, trails. Find it all between the rivers. Welcome to King George, Virginia, where rural charm offers an escape from the ordinary. Enjoy the charisma of a local coffee shop and delight in authentic diner classics. Sip and sample the many flavors of the farmer's market. Snack on locally grown produce at a farm store. If you share, you may just make new friends. Discover hidden treasure. And spark a new passion along the way. Expand your palette with global flavors made from local ingredients. Gear up to reel in your own big catch. Or indulge in fresh river bounties without the wait. Kick back and relax with a crisp cider or a refreshing Riesling. Enjoy great company over a superb glass of wine. And refresh yourself with a chilling slushie. Recharge with the perfect slice. Experience new events and meet new people. Unwind with the coldest draft on tap. Breathe in the country air and raise a glass to unforgettable moments in King George County.

Eat, drink, shop. Enjoy it all between the rivers.

Imagine waking up to the sounds of nature. Then your adventure begins. Explore the banks of the Potomac. Experience the bounties of the Rappahannock. Unwind and reconnect with nature. Uncover stories of innovation and transformation. Challenge yourself to exhilarating trails. Plan for unexpected memories in King George County. nature history trails find it all between the rivers which county board of supervisors return to the public meeting we have a second all in favor aye

I move that the King George County Board of Supervisors certify by vote that only public business matters lawfully exempted from open meeting requirements by Virginia law and only such public business matters as were identified in the motion convening the closed meeting were heard, discussed, or considered during the closed meeting and no action was taken.

Do I have a second? Second. All right, by roll call. Ms. Bender? So certified. Mr. Davis? Certified.

Sure that those certified proud so sort of their certifies.

All right to have a motion for German.

I'll make a motion to adjourn the Board of Supervisors to Tuesday October 6 2026 at 5.30 p.m. in the multi purpose room of the sheriff's office located at 1, 0, 4, 4, 5, government Boulevard King George, Virginia to 2, 4, 8, 5, 2nd.

The second discussion seen and all in favor say aye aye opposed to what I were adjourned. Thank you.