City Council - Regular Meeting

We'd like to call order our Pleasant Grove City work session tonight at 4.30, Tuesday, May 19th, 2026. I'd like to welcome Council Members Lamone, Anderson, and Williams. We're waiting for Council Member Rogers. Council Member Phillips is out of town, but will be joining us for our regular city council meeting. Is that correct, Scott? You might join us for a work session. Okay, so.

Dionne is saying. Sound isn't on back there.

Sound isn't on back there. Dionne is hard of hearing, so we need that.

Only since he turned 60-ish.

All right. We are joined by Councilmember Rogers. Welcome. Do I need to keep talking? Can you hear me now? Okay. All right. All right. Our first work session is Director Zollinger. Come forward. All-terrain wheelchair presentation.

Okay, we wanted to show you what our grant got us. So we've got three of these all-terrain wheelchairs. I'm actually gonna open up here for a second, show you how easy this process is.

Now is this for our elderly city council members?

Or those in boots.

Or those in boots?

Wow.

Just like that, okay.

So pretty simple, except I made it fall. It's a five-point harness system here. Brake system up here, just like a bike. So left and right on the brakes there. So we've had these for a couple weeks. We've already had three rentals. So we have three people that have been able to get out to some places in nature that they haven't been able to be to so far. So anybody can take these for a ride. It's been really fun to have it out in our lobby and have some conversations with people. We've had... elderly that are that will stop and say well what is this for i had a conversation with a lady that said somebody she knew i didn't catch the story exactly but found a cave uh somewhere here close by and she can't get she had a or a walker and she cannot get up there but she would like to get up to the cave to see it one more time in her lifetime and so i said you can take this up You have to have a couple of people that will help you and push you. But she was really excited about that opportunity. She hasn't rented it yet, so we're hoping we'll get her up there.

Is it pretty lightweight once you start pushing it?

Super lightweight. So yeah. It's a one-handed, super lightweight.

That's awesome.

These will go over pretty much anything. So sand, snow, rocks, creeks. This is the hardest system up here at the front that you can have people so you can have the same videos of four people, so one or two on each side that will lift up over big rocks or anything along those lines.

Question. Yes. Let's say I was pushing council member Anderson up a hill and I decided to walk away. Does it have like a self mechanism to stop? It does.

Okay. it can be up on the mountain or whatever. And if you're even facing backward, it will keep you stopped in that spot. So really awesome opportunity that we're super excited to just share with the community, get people out there in places they've never been before. I know the first group that rented it, checked it out, was able just to be here locally. So they just got into places here just where we live. that they weren't able to go to before. So obviously we're excited about maybe seeing some opportunities where people get up and maybe down to Moab or something like that. But we're doing a lot of marketing, trying to get it out there on social media that this is available. We'll have our Berserker Blitz event that's on May 30th, so not this Saturday, but next Saturday, to do everything we can to make use of this grant funding and get people out to spaces they haven't been before. If you know anybody that would use this, needs to get somewhere that they haven't been before, super easy process, check in with the front desk or online, you can get that reserved. And Mayor Jensen, if you need a ride now that you've got your broken foot, we've got you covered.

You know, yep, come on.

Okay, so any questions for me?

Council? I love it.

Awesome. Now we're pushing around. Tina did say we couldn't have anybody get hurt today.

Sid, Sid, you want to volunteer? You can try it. I would try it.

Okay. Yeah, so.

Hope that wasn't, yeah.

Do we have that on camera?

I don't think so.

This will work. We'll take you to Croatia.

Tina, this is going to be me when I'm 70. I know. That's why.

You and me, baby. The hill right outside the rec center. Sam is his name. That is part of Extreme Lotus. He has cerebral palsy. And they took him on a regular wheelchair over just the small rocks in front of the rest. that's just gonna make it so uh people you know who are disabled can go so many other places yeah i mean really like you think about what a wheelchair how hard it is to just go over oh yeah so this really makes it super accessible to just really get anywhere, sand. It went into the, they took it to the ocean, they went to California, went through the ocean. I can't talk, I don't know what the problem is today. It floats, so, I mean, at least to some degree it floats with the wheels, so.

Awesome.

So anyway, a really cool opportunity that we're excited about and super grateful for the grant. So thank you to Extreme Otis and the grant that made this possible.

So three right now and they just go down to the rec center and it's free to check out?

Yeah, we're doing a $50 deposit just obviously to make sure it gets returned if there's small broken parts or anything like that. Like I said, the company is just out of Payson, so if there's small repairs or anything that we need, that's super easy for us to get. But as soon as they bring it back, no damages, they get that $50 deposit back. So it's essentially free.

It'll fold up basically in someone's trunk.

Yeah. So in fact, to get it over here, I didn't put it in my car, but Kate just has a van. She just herself picked it up, got it in her van and back out. So she didn't even take additional assistance. So super user-friendly. So anyway, we're excited. Thank you. Thanks, Director.

All right, Scott, who's taking care of the budget discussion? Me. Okay.

Based on our meeting last week, one of the requests from the city council was that you could see what the impact would be on a tax increase on an average home. in Pleasant Grove at a 12% increase, a 10%, an 8%, a five, and a 3%. So if you look at this chart, what is currently being proposed by staff is the $4.16 a month, which is a 16.55% increase revenue generation of $683,088. And you can see how that just reduces because that's pretty close to 16%. You know, 12% would take a dollar off. That'd be $3.02, a 12% increase. A 10% increase would be $2.52 per month. Again, this is on an average home in Pleasant Grove. 8% would be $2.01 a month. 5% would be $1.26 per month. And 3% would be 75 cents per month. If you look to the left, there's a column that says new revenue. That's how much revenue would be generated based on the tax increase. So we wanted this as a point of reference for the city council. One of the things that was brought up two weeks ago was that we would survey our residents to see if there is even an appetite to do this. What I would recommend is that we would survey our residents on the $4.16 a month. And we if we could put in the sixteen point five five percent is an increase and keeping in mind That's on an average home. So this is under an assumption that Half our residents would be more than that based on the assessed valuation of their home and half our residents would be less Than that based on the assessed valuation of their home so so but we use that we just use the four dollars and sixteen cents because that is the average and Now, if we were to do a survey, I've talked to a guy by the name of Ron Gailey. Ron owns On Point Insights, which is a surveying company that exclusively works with governments. Ron attends Utah League of Cities and Towns as a vendor. He comes to the Utah City Managers Association as a vendor. In fact, I think a couple of you have met Ron over the past couple of years. He lives in Utah County. He's a nationwide company, but he knows Utah County, he understands Utah County. So I had a discussion with him yesterday talking about the logistics of doing a one question survey, which there's different ways we can do it, whether it's using our Everbridge system or they do have lists that they can purchase that would get a certain saturation of our residents. So whether that's through an email or through cell phone numbers that we would be able to send out this survey. with the idea being is we want the biggest reach possible. We want as much feedback as we can so that we have something that statistically is significant that the council can look at and feel like that's representative of how the general public feels. So that would be the action that I would like to pursue is that we would write that one question. And we want it in an unbiased way. As I was talking with Ron, one of the things he said was, There's a couple ways we can do this. One, we can just do the one question, and the question would be along the lines of, would you support a property tax increase on an average home of $4.16 per month, and we would list what the average home is, it's $570,000 in Pleasant Grove, at a 16.55% increase to fund three firefighters, two police officers, and then enhancing our reserve program. and retention program. So that's, in my mind, that's what the question is that we send out. Ron says you can send out surveys where you have an education part of that where you explain to your public what the need is before you ask the question. And my question to that was, well, does that change the results as far as people reading that? And he says, yes, it will change the results, but it's with an understanding that people have an understanding of what, of the why. So we could do it either way. Those are things that we can work out. The timeline for that, and this is the part where it gets a little bit tricky in my mind. On June 1st, we're gonna, I hope, on June 1st, the county's gonna send us our new assessed evaluation for the year. My assumption is is the average home is gonna go up from $570,000 on an average home. So if that number increases, let's say it goes up to $600,000 as the average home in Pleasant Grove, that $4.16 will probably decrease a little bit. To what, I don't know. So if we're gonna do a one question survey, either we can wait for that number and do the survey after June 1st, or we could get the survey all geared up and do it here starting early next week and just use the $4.16 and the 16.55% number. So this is one of my frustrations with the process is that we are using last year's numbers and we have to publicly state a number. And it's just frustrating to me that that number will change, but for purposes of our discussion today, we have to use last year's numbers. So if we want the new numbers, we would wanna wait till June 1st before we survey. If we're okay and just, It would, 416 would be the high. It would probably be less than that when it's all said and done. But if we fail, there's not gonna be a ton of difference in responses from $4.16 per month down to $3.97 a month or whatever the new one's gonna be. then my recommendation is let's just survey and let's just get this thing going so we can get that input.

Yeah, go ahead. Well, I was just going to say, and I say this not in any way that I know what I'm doing. So for six years, I was the executive vice president of a survey company called InMoment. where we surveyed for the major restaurants, hotels, Marriott, Jack in the Box, McDonald's, people like that. Questions have to be so carefully written to generate the most response. And the more accurate response, right. And so the more you try to educate or populate, you could do a two question survey or you could do an information and then a survey.

And that's what Ron was walking me through.

There's different ways to do this, Scott. Who's Ron with?

So he owns On Point Insights. They're a nationwide survey company.

Kind of a political?

They might do political. They're specific to government. So I didn't ask him if they do... Oh, it's a market research. Yeah. Oh, okay. So I didn't ask him if they do political campaigns.

Scott, is it on point or on... On point insights, I think is what he said.

And Ron said, hey, I'll come on June 2nd if you want me to come and talk with the council. But that just means we won't have sent the survey question by then if he's going to come and join us. He couldn't come tonight.

I hope that it's not the On Point Land Surveying Company.

No. I'm sure it's not. Oh, no, no, no. I'm sure it's not. No, we're not going to have guys that are telling us what the elevation is of Pleasant Grove City.

Yeah, that's funny that there's an onpointsurveying.com and they do land surveys. All right, thanks.

I think it's On Point with an E. Yeah, with an E on the end. Onpoint-insights.com as well. Oh, On Point Insights. Okay, great.

Any other questions for Director?

Well, so I guess, do you want the survey? Should we just get after it and get this thing out there? Because here's the timeline that the council needs to be concerned with and understand. On June 2nd, we're gonna have a public hearing in regards to our budget. And that's just specific to the budget. It's not the public hearing on the tax, the proposed tax increase. It's just on our budget as was presented as the tentative budget. On June 16th, We need to, that's when we make a decision as to what we're gonna propose officially to the public on the potential tax increase.

Scott, can I stop you there? Have we talked to the county and got any kind of idea if they are going to be faithful on the June 1st date?

Denise has probably talked to them about 10 times. What are they telling you? We are very nervous about the June 1st number. So Bert is my contact, Bert Harvey,

He feels comfortable that they'll have it, and he told me that if he has it ready before then, then he'll send it out to us. He didn't see, I haven't talked to him for about a week,

It's just, to me, and I'll leave it up to council for discussion, but to me, if the number's gonna change a little bit, and we send out a survey with... Yeah, if we send out $4.16, and then the number will be less, though.

That's why I feel a little more comfortable.

Well, I'm just saying, you're sending out, people could say, well, you're sending out incorrect information, how organized are you, or whatever, right? Yeah. Well, it's hard to explain that we had to wait on the county, right? No, that's a nuanced discussion.

Yes. But... In the past, the county would deliver this generally by June 15th. Because of the changes with the state law, they are now mandated to have it to us by June 1st. So this is a change for the county as well as it is for the cities. So that's why I'm like, Denise, talk to Bert. Make sure this thing's going to happen. And he keeps telling us June 1st, June 1st. So once we have that number, then we can back into what the number is, like within minutes, we'll know what the potential is. But again, the importance of the timeline is that on June 16th, we need to adopt our proposed tax rate. And that is the tax rate in which we will publicly say this is what our increase would be. So the tax rate's gonna come in at X, And if we're asking for an increase, it's going to be X plus whatever that increase is.

Well, let's say you send the survey out June 2nd.

Yeah.

And so you can have at least 10 days.

We could have that information by June 16th.

I mean, is that long enough, too long, short? I don't know, right?

That I don't have an answer for.

It's hard to gauge, right?

I'm assuming if we're gonna do this via Everbridge or through their surveying means that we're gonna, I mean, people are gonna be, a lot of people can be hit at one time. There is not an intention that this is gonna be a paper survey. So that's usually your lag in time is if you do a paper survey and you have to calculate that.

What's our uptake on Everbridge? What is our percentage of population that's on Everbridge?

I was going to talk to Lindsay about that, and I haven't asked her that question. But what he said is you figure out what Everbridge can do as far as coverage with your citizens, but they can buy lists that have our residents' cell numbers and emails. And he says, if that number's higher, then I suggest you buy the list. And the list is a couple hundred bucks, a few hundred bucks. And so that to me was, I prefer we buy the list if we need the additional exposure as opposed to just using Everbridge and maybe that is less.

Sorry, we're all talking about the list. Okay, the list.

For those of us who have just run campaigns, I think we have the list.

Maybe you do. And if you do, part of it is how the survey company is going to use the list. And so that stuff, those are some of the details we'd still need to work out. But that would... I just, I wanna make sure, we were not planning on having a meeting on June 16th, but the law says that we have to adopt our tax rate before June 22nd. We have a meeting on June 22nd. Before means June 21st or before. So June 22nd, we can't adopt our tax rate. That's a day too late. The reason we don't meet on June 16th is that's Strawberry Days. That's the concert in the park is that night. That's usually why we push that meeting back. We do that on a consistent basis, which is why we're pushing our... Well, that's Tuesday. Well, so June 23rd is the primary election.

Well, what can you do to the day before Monday?

Well, sorry, June 22nd is Monday. No, I'm not talking about that.

I'm talking about the 16th or the 15th.

Oh, the 15th.

Or we just come here earlier before the concert in the park.

Okay, that's kind of where I'm headed. We talked June 15th, but that is a holiday. So that's Juneteenth. That's a state holiday. I don't think we'd recommend not having a council meeting on a holiday. And so June 16th, we would do this meeting like at five o'clock. And it's just to adopt the tax rate. It's not a public hearing. It's the council saying this is where we're at. The meeting shouldn't take very long in that sense. And then people can get to the concert, to the park. But we do have to have, we're trying to avoid that additional meeting, but because of the way the calendar is shaking out, we're gonna need to do that one meeting. So we want to have the survey results before June 16th. so that the council has something to act on to say, okay, we feel like we have support or not. And then we can decide what that looks like as far as what you wanna do with that tax rate. June 22nd, again, that is when you adopt the final budget. That is not a public hearing either. We're doing the public hearing on the budget on June 2nd. But when you adopt the final budget, there's a carve out that is specific to the property tax that goes away if the property tax is not eventually fulfilled.

Okay, Scott. On the 22nd, I think that that will be called an interim budget with the new changes and not the final budget.

Okay, sorry, thank you. This is new terminology we're dealing with with the state law. So it's an interim budget so we can function as a city starting July 1 with the new fiscal year with the exception of what the property tax is gonna go for, which those will not be funded until the council actually says yes on the tax. Okay, that public hearing will be August 11th. That will be a standalone meeting. By law, we can't have anything else on that agenda, just that meeting, just that public hearing.

And up until that hearing, I mean, even at that hearing, we could vote it down.

Yes, so that is when you make final decisions. So when you adopt the tax rate, that is notice to the public. that when they get, they're gonna get a tax statement in July. It's usually the third week of July, and it will say, here's what your property taxes were last year. Here's what the proposed are this year. It will have what the city council adopts as the tax rate. It will show the percent increase, and it will have our public hearing date and time and address in that notice. Okay, and that's how it was, it's always been that way. It's how it was when we did this four years ago. If there's any other entities that are doing tax increases, it will be in that same notice. Okay, so that is when people are gonna get a notice and they're gonna look at that and say, oh, okay, either I know about this or I don't. The informational part of how much we want to educate the public and all that stuff, to me, when we did this in the past, we started rolling that out about July 1st so that we could have people educated before they got their notice on July 21st. So we had three weeks to answer questions, have an open house, do those types of things that is helping educate the public. We sent out a flyer that had, we sent that out to every household so they had an understanding of what the intention was. So hopefully when they get their tax notice on July 1st, it's not a surprise to them that this is on the table.

It will be.

Yeah. It's like you're talking from experience, Todd, of doing this four years ago. But that's the general process. So really the key date for us right now is June 16th and making sure we have all the information. So the feedback I'm looking from the council is do we want to just get after it now on the survey or do we want to wait until we get our new number on June 1st?

Council? Steve, we'll start down here.

Yeah, I mean, I think we jump on it as soon as possible. And I mean, I would hope if there is any kind of tax increase that we pass that the number just keeps getting smaller and smaller. Yeah, lower. So I think starting at whatever we're at with $4.16 and I would anticipate that number to come down either way, but that's, I would prefer to just get the information as soon as possible. Yeah.

I would agree. Okay.

Todd. Sure.

Yes.

Sid, okay, there you go.

Yeah, I want public feedback quickly. Yes. There you go. Okay.

If we could drag every resident in here, I'd prefer.

Yeah.

Let's just go knocking doors and ask anything.

Do we know the accuracy as far as people not being able to submit an answer twice and not being able to?

Yes, that is a concern. And because these guys are pros, they have ways to safeguard. It's probably not foolproof in a sense, but they do. We didn't get nitty gritty into that when I talked with Ron. I said there is a concern on our end. We don't want people gaming the system, filling this thing out 50 times. He said there's ways that they have to prevent that, and some of it depends on our methodology on how we're going to send it out.

So him and I... Well, but it should be their methodology, right? No, that's right. They're the pros, right? Not ours. No, that's exactly right. We're not dictating that. I mean, these guys look like this is what they do. I would anticipate a margin of error somewhere under 5% so that it's a legitimate survey. So, I mean, if it's above 5%, to me, it... So I'd expect these guys to understand what we need.

That's why I want the most exposure. I want to make sure we can get as many phone numbers and emails so that we can get as much feedback as possible. The more we get, the more statistically significant it's going to be. But that's something we'll talk about to make sure that's okay.

So when will the survey go out?

I'm hoping like Monday next week, early next week. I'll call him tomorrow and say how quickly can we ramp this thing up.

Can you send an email out since we won't be meeting before then that explains the the percentage rate accuracy, how we prevent over.

Yeah, I'll do that. Before we pull the trigger, I'll send out the information that they give me that is gonna answer those questions.

Maybe some FAQs that typically he answers about this process.

you know safeguarding well i mean to me it's like how many are we gonna okay if you can get a list what's our number is that eight thousand is that ten thousand yeah but the process it goes out how does it safeguard against people manipulating okay great i'll have him answer all that thank you Okay, so as part of the process now with the new state law, we do need to read the property tax impact statement. It has to be done by our budget officer, by the mayor. So next on the agenda is for Denise to read this, okay, which is gonna be the same statement that we read two weeks ago. And then we are gonna read the same statement again in city council meeting. Even though there's not an anticipation of us talking about budget in council meeting, we're just doing it to cover our bases to make sure that, I don't want the state to dismiss us on a technicality.

Denise, you should just record this in a deep voice and then just play it.

Because we will read it again June 2nd. We'll read it again June 16th. We'll read it again June 22nd. I mean, this is just going to be part of where we're at with the meeting. The one on June 2nd should have our new numbers. So that's what we're hoping for. So with that, I'll turn it to Denise.

So everyone else heard it, but Diana hasn't heard it, so.

Oh, okay, this is for Diana, then.

That is a little new, so.

At some point, we're gonna be able to recite it. From memory, so. We were talking during. We can stand. We can stand and recite it.

Yeah, I was thinking maybe I'd use a different voice, maybe a bedtime story voice, but I'm not gonna do that. So proposed property tax impact schedule tentative budget, July 1st, 2026 to June 30th, 2027. Pleasant Grove City will consider an increase to its property tax rates from .0009620 to .001121 estimated to generate an additional $683,088. The following information is intended to provide decision makers and the public with an explanation of how the city's operations would be affected if the proposed property tax increase is adopted. Pleasant Grove City's current property tax rate is .000962. Pleasant Grove City's current property tax revenue is $4,127,422. The proposed revenue with the tax change would be 4,810,5, sorry, $4,810,510. New property tax revenue to Pleasant Grove City would be $683,088. Estimated increase to Pleasant Grove City's property tax revenue is 16.55%. Estimated annual increase to a primary residence of $570,650 is $49.97. An estimated annual increase to a commercial valued at $470,655 is $90.85. The affected departments are the police department. The proposed budget would be $6,654,468. Their budget without a tax change would be $6,289,380, sorry. And their budget change would be $365,088. the impact of the tax increase the police department will hire two new police officers and provide funding for reserve and retention affected department fire department proposed budget three million seven hundred and twenty two thousand dollars and seven forty seven a budget without a change is three million four oh four seven forty seven a budget change of $318,000. The impact of the tax increase, the fire department will hire three new firefighters and provide funding for outfitting. The total general fund change is $683,088.

Good job. Okay.

So that's all we have. We would like to do the open and public records training.

I know Tina's super excited for this.

We really do? It's been a year? Yeah.

This is really for Steve. This is for Steve because he wanted it.

It really has been a year? Yeah. Well, Dustin's not here. He's the new guy.

Dustin's not even here.

As long as we don't have to do it again.

Or you wait for him to come home. Is that on, Tina?

Mayor and Council, as you are well aware, you are required to undergo training for Open and Public Meetings Act once a year. This is your lucky day for this year. The Open and Public Meetings Act is found in Utah Code Annotated 52-4-101 and following chapters after that. in order to understand the open and public meetings act you just need to understand the policy behind it which is that the people's business should be conducted in public and elected officials actions should be taken openly and their deliberations are to be conducted openly the act also requires that elected officials be trained at least annually on how to comply with the act The basic premise is that all meetings are open to the public except very narrowly defined exceptions and it's clear from the public policy statement that all meetings of the official bodies of cities with very limited exceptions are to be open to the public. But it's not just having the meeting open to the public, the policy is to have the deliberations leading up to the final decision be conducted openly as well. As I like to read this quote from Dave Church, he was the, Utah League of Cities and Towns General Counsel for many, many years. But he says, if you cannot or will not comply with the Open and Public Meetings Act, you are not cut out for public office. Get out now before it's too late. You don't go to the swimming pool if you're embarrassed to be seen in a swimming suit. A good public official has to have the courage to bear some skin and conduct the public's business in the open even if their political cellulite will show. The act defines what a meeting is. A meeting is defined as the convening of a public body when a quorum is present for our purposes, that is three members of the city council. The mayor and two council members do not make a quorum because the mayor in our form of government doesn't vote except in case of a tie. This includes workshops and executive sessions and also includes electronic communications. This is my standard advice. No group text, no phone trees, no group emails to discuss an item of public business or something that is on the agenda of a city council meeting should be held between elected officials. The definition of meeting is qualified by the description that it must be for the purposes of discussing, receiving public comment about or acting on a matter over which the public body has jurisdiction or advisory power. Convening is identified to mean the calling of a meeting of a public body by a person authorized to do so for the purpose of either discussing or acting on a matter over which the public body either has jurisdiction or advisory power. These very broad definitions are intended to include almost all gatherings of the city council. The exceptions to the definition are very specific and narrow, a chance meeting, a convening of a public body that has both legislative and executive responsibilities where no public funds are appropriated and where the meeting is convened just to implement administrative matters. Social meetings are also not subject to the Open and Public Meetings Act. as long as you're not discussing business at the social gathering. The Open to Public Meetings Act applies to most city boards and commissions, not just the city council, and each of those boards and commissions are trained annually as well. Noticing the act requires compliance within certain noticing requirements. We have to declare when, where, and what the meeting is about to ensure that the public has notice of what the governing body is going to discuss at the meeting so they can decide if they want to be present, either to speak or just to become informed. If a public body holds regular meetings, they need to post a notice annually declaring the date, time, and place of those regular meetings. We usually do that at the beginning of the year. However, that schedule can change during the year if necessary, but we should make every effort to stay on the notice schedule. Ours is the first and third Tuesday at 6 p.m. for City Council. Each meeting then needs its own notice, the annual notice doesn't suffice for a whole year, at least 24 hours prior to the meeting and needs to consist of the agenda, the date, the time and place of the meeting. Posting requirements for the notice include posting at the principal place of business for the body, i.e. for S City Hall, or that building where the meeting is to take place. We actually do both. We send the public notice to sending the agenda to the public state public notice website and also to post it on our own city website. The statute also encourages public bodies to develop additional methods of notifying the public, social media postings, et cetera. In an emergency, the noticing requirements may be suspended and the best practicable notices provided. An emergency meeting cannot be held unless an attempt has been made to notify all members of the public body, and a majority of the public body approves calling the emergency meeting. That's to prevent you from holding your own little meeting and excluding a council member on purpose. Agenda items. It isn't enough to just send out the date, time, and place. We must also post an agenda that provides enough detail to notify the public as to the topics to be discussed and the decisions that may be made. If an item is not on an agenda, no final action can be taken on that item. An item brought up by the public can be discussed but would have to be scheduled as an agenda item at a later date before any final action could be taken. With regard to closed meetings, often called executive sessions, there are some exceptions to the rule when a meeting may be closed to the public. These exceptions are very narrow and are spelled out in the Act. Every meeting, even if it is anticipated to be closed, must be convened as a public meeting first before the motion is made to close the meeting or a portion of the meeting to the public. The reasons for holding a closed meeting are very limited. The ones that we use most often here as a city would be to discuss the character, professional competence, or physical or mental health of an individual. i.e., we can't just call it personnel matters. It has to be limited to those items only. We can hold a strategy session to discuss collective bargaining in a closed meeting. We can hold a strategy session to discuss pending or reasonable imminent litigation in a closed meeting. And again, there are some defining terms for that. We can't just close the meeting to talk about somebody who said, I'm going to sue you. There has to be some actual action by someone to sue us. Either I have to be contacted by their attorney or they have to file a notice of claim or they have to actually file a lawsuit against us. Hold a strategy session to discuss the purchase, exchange, or lease of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction. We can hold a strategy session to discuss the sale of real property or discuss the deployment of security devices or if we are investigating criminal conduct. There are others named in the statute that don't usually pertain to our city, so I won't go over those. If a workshop or closed meeting is to be held on the same day as a regularly scheduled meeting, The act requires that they both be held in the same location as the regularly scheduled meeting with very certain limited exceptions. The purpose is to discourage the public officials from having secret pre-meetings outside the view of the public prior to the regular meeting. Rules for closed meetings. Number one, the public body must be called together in an open meeting before any part of the meeting may be closed for one of the valid reasons. Number two, at least two thirds of the body must vote to close the meeting. And number three, the reasons for the closed meeting and the vote count for closing the meeting must be included in the regular meeting minutes. No ordinance, rule, resolution, contract, or appointment can be approved in a closed meeting. Deliberations may be conducted in certain circumstances, but no action can be taken in a closed meeting that should have been taken in a public meeting. Further, you cannot interview a person applying to fill a vacancy in the public body in a closed meeting. The minutes and or recordings must be taken of closed sessions except for certain types of closed meetings. With regard to minutes, minutes must be kept of all open meetings and closed meetings except for personnel discussions and security. The minutes must include at a minimum the date, time, and place of the meeting, who was there, who wasn't there, the substance of what was discussed or decided on, including a summary of the comments made by the members of the body and the public, a record by individual vote of the actions taken, the names of any persons who made public comment at the meeting, and any other material a member of the public body requests to be entered. The minutes of an open meeting that includes any portion of it as a closed session must state the reasons for the closed meeting where the closed meeting was held and the vote by members to close the meeting. Closed meeting minutes or recordings must include the date, time, and place of the meeting, the names of the members present, absent, and the names of other persons present, except where disclosure would infringe on the confidence necessary to fulfill the purpose of closing the meeting. There is a limited exception to the requirement that a closed meeting be recorded. Competence of or physical or mental health of an individual is discussed, or deployment of security devices are the only two exceptions. The minutes of public meetings are public records and are accessible to the public after a reasonable period of time. Cities are required to have a policy adopted as to what they think a reasonable time frame is to make draft and final minutes available to the public. All open meetings must be recorded as well as written minutes taken. You can't edit the recording. The public may record any open meeting they wish to as well. However, they have to do it in a manner that doesn't disrupt the meeting. The last items, it is a criminal offense to knowingly and intentionally violate the Open and Public Meetings Act. The State Attorney General is charged with enforcement of this act. Private individuals can enforce the act by bringing a private lawsuit and any information discussed in a closed session is confidential and is not to be discussed outside the meeting by those present. Violation of this confidentiality is also a criminal offense. Last reminder, it is not appropriate for members of public bodies such as city councils to conduct their deliberations privately outside the public meeting and then in the public meeting just perfunctorily hold the vote. If you'd like any further details, we have copies of the Powers and Duties book that the Utah League of the Cities and Towns puts out. I have a copy, Wendy has a copy of the latest edition as well. You're welcome to read all of that outline in more detail if you need. and I'm always available to answer questions.

I am sure Council Member Rogers would thoroughly enjoy that.

I think he wants a certificate for passing enthralling.

Really nice.

Okay.

I need my own embroidered leather bound copy. Thanks for Christmas for you. Oh, okay. Don't make promises you can't keep. Yeah, I like it.

All right. Thank you. Uh, well I think we've got time for some staff business. We'll start with the library in the back.

Just thought I'd tell you one of the reasons I'm proud of my staff. We have the ULA Conference. Utah Library Association is tomorrow, well, today and tomorrow. But five of the staff are presenting together in a session talking about programs we're doing for frequently less served groups. So each one of them will be talking about the programs they're running and who they're serving and how it's going and that kind of thing. So I'm proud of them for being brave and doing that.

As you should. Well done. Thank you. Where's that association meeting held?

I think it's probably this year. David, do you have anything? That's why he didn't come up, okay. Megan, do you have anything else for the rec?

No, just pool opens Thursday. They're okay.

Wow. Dion, we want you to come up, Dion. Come on up.

I can't believe it's May already.

Is it actually pool time? Yeah, wasn't there snow yesterday? A little cold.

What do you want to know?

So Memorial day program this weekend, we'll be staffing the cemetery all weekend with crews from, uh, eight in the morning till eight at night. Um, our inspection is planned for the splash pad Thursday. We'll let you know how and how that goes with the county. If all goes well, we'll be opening Monday on Memorial Day. And we are going up to the G tomorrow to hook up the little remote control, so we'll see if that works too. So big weekend with the high school graduation, pig stock, Memorial Day, just a lot of things happening this weekend, so we'll be busy.

So the G will come on, you're the one who'll control it.

I think it'll come on regardless, right?

It will come on regardless for graduation, but I'm hoping I'm doing it from my front porch like this.

For a few hours, at least maybe until 10, 11 o'clock at night or something.

Yeah, it's graduation, let her fly.

Thank you.

I think what I'm hearing is Sid would like to come press that button.

I want to press the button.

Drew, you can come. Before I get Neil, we'll ask you to come forward if you have anything. Fire. Fire. We just have to save the remaining time for Neil. You what? We need to save the remaining time for Neil.

No, we don't. I know, that's true. I feel bad. Neil, you got your time? I don't take much time anyways, but everything's going good. Just busy at the station. It's kind of a little somber at the station. I've had three guys turn in resignations this last couple days. One guy, part-time guy, 26 years, Shad, his workforce. Shad. Yeah, he's a busy guy, and so he's a... kind of calling it quits. He works for Lehigh full-time, but he's just been super busy, so it's kind of gone. But I've had two full-time guys turn their resignations in yesterday and today.

What's the reasoning?

There's a few things. Pay is a little bit, but not all of it. There's other things.

Circumstances and things like that?

There's other things. Yeah, I mean, I could... I won't get into it right now, but I got potential, which I could have two more this week or next week that'll be doing the same thing.

I'm not sure yet. Are these things we can solve or these outside environmental problems or environmental?

No, yes, but it's going to be something that's going to... I've sat down with Scott, and I've sat down with Dave, and so we've kind of going through some things.

We probably want to talk offline about some of the specifics. Yeah, for sure.

And this is getting hit hard for us. I mean, if this happens, that's a third of my guys almost. Right. So we're working through this, figure it out somehow, but we're plugging along, having a good time, trying to keep a smile going. So other than that, like I say, we're just busy. prepping for breakfast and strawberry days and everything else coming up this next little bit. So, yeah.

Well, let us know if you need somebody to help flip pancakes.

We may need a couple flippers over there going to get the big spatulas. I'm in.

I can put on a turnout.

We may need a couple of spatulas flippers to see what happens.

Absolutely. We'll see. Yeah, absolutely.

Yeah, this will be an interesting next few weeks to...

Okay.

We got a lot of time and effort in these guys, and to lose that, it's gonna hurt us a lot. So it's gonna affect us for a while, but we'll figure something out. So other than that, you guys have any questions?

Thanks, Chief.

Okay, appreciate it.

Mr. Daniel.

Mr. Daniel.

Mr. Daniel. Sorry, Neil.

We lost two members of our planning team. Christina and Paul, they moved to different cities. So they left the department. They did a fantastic job. And so we have two openings. We had two openings. We just hired a new front counter person. Her name is Maria. She'll be here in the next city council meeting. We can introduce her to you guys. We're really excited. And we're really close to get the second person. So we'll be full staff person. Just bear with us for a couple weeks.

We're excited for Paul to work in his new cubicle where he's at over in Vineyard.

Paul moved to the city of Vineyard, so that will be a good learning curve for him.

Thank you. Nicely worded.

Director Winterton. Moving to Vineyard.

Is that really your walk-up song? It's good to be back. I missed last meeting.

You're not wearing a black belt.

I drove 1,850 miles in 32 and a half hours to make it to two different graduations for my two different daughters. And it was a good thing for me to be there. So thanks for allowing me to do that. This week is Public Works Week 2026. We're not going to read a proclamation or anything, but I just want to give a shout out to those that work in the Public Works Department and their committed efforts that they always bring to the situation. We do a variety of things and we do them from day to day and possibly from a.m. to p.m. We're doing all sorts of different things related to taking care of everyday needs for our citizens. I've mentioned it several times. There's no other group of people that affects your day. You make 15 to 20 trips a day out of your house and back. You turn on your faucet 50 times a day. You experience what Public Works does every waking minute of your lives, not only in Pleasant Grove, but in other cities that you go to as well. So we want to salute all those that work in that group. Some things that are happening in our city is we have and we're continuing to put up a number of traffic calming measures or different crosswalk enhancements. I believe the first east enhancement will be up by the end of tomorrow or so. where the junior high has a crosswalk. I've noticed a lot of cars parking out on 100 East. They must be using that field for some activity, I don't know what, but hopefully this helps not only the junior high, but the evening activities there as well. I also put in front of you five door hangers. We can get you more, but those door hangers are not gonna be kept track of in terms of addresses or complaints. These are reminders and an education tool that you can use. We're gonna have them in our Public Works employees. vehicles, and then when we receive either anonymous or reported phone calls, we will deliberately go out, hang this on the doorstep or door knob, and there's a checkbox for what may have been part of the problem. We just want to really educate our residents. The early runoff has come. Right now we're using similar amounts of water that we've used in the past. That's a little bit concerning in that it's been really cool and somewhat wet. So we wanna continue that effort to help our residents understand that come later in the summer if we don't get rain, we'll really need to buckle down and clamp down. But for the most part, residents are, Obviously not using peak numbers, but we're still using about 25 to 30% of our summer peak right now in terms of daily usage. So we're hoping that we can continue the effort to put out the door hangers, use our meter data, target some of those people that we think could use a little extra assistance on that end. Just a quick question on that.

Yeah, go ahead. Has the spring coolness, water, snow, has that done anything? I mean, .01% increase, anything for us?

I will say it has had a very big effect. Oh, good. Those numbers, when I presented those to you about six weeks ago and I said, I really hope we can flatten this, we did flatten it a little bit. Okay, good. In terms of the reality and that effect, In terms of percentage-wise, I can say it extended the current snow that is there now, but there's that much there now compared to needing to be this much there now.

I just wasn't sure. There was a couple residents that had asked me.

And even the last couple of days have helped a little bit. And hopefully the residents are turning their sprinkler systems off and using manual mode right now to save the water that is there because The water that comes down is there, but pretty soon we're gonna start using our reserves or the storage that's in the reservoirs. So we wanna keep that message there. We've finally received our completion letter for our stormwater audit. It's gone on about 18 months, but we've fully completed and have a full execution and a full release and a full pat on the back as well of completing our audit and enhancing our stormwater program as far as our permit through the state of Utah, ultimately regulated by the EPA Region 8. All other capital projects and road enhancement projects are on schedule and on target including the battle creek trailhead uh... we're told that'll be open this weekend uh... there will still be some fencing it did get paved last weekend they they took extra effort and paved on saturday to uh... to get that project complete really glad uh... the contractor our partnership with those has gone fairly well and they're meeting the obligations that we set forth in that contract. The roads around here, you've seen some chip seal. That'll get microsurfaced on, I believe, either Wednesday night or Thursday night. So we chip sealed through the travel ways, but the entire street width will have the microsurface, and then it'll be restriped already for our city celebration.

Can I ask you a question on that nail? Cause I drive around those streets quite a bit. It seems like you give out the notice, you say, don't park on the streets, people still park on the streets. And so what are we going to do when we put the micro still down?

Are we going to tow people or we'll tow people. Usually we can just tow them around the corner or out of the way, try to set them down gently. But for the most part, I think in four years, we've only towed one or two vehicles.

Okay.

So the other thing we can do is work around it and then come back and patch that. But where this parking lot is, it's going to take a little extra hand effort. They can't use the machine and just straight lines. So that's our intention there.

Because all is all of Main Street going to get the micro seal. So there'll be brand new lines as well. Correct. Correct.

Any other questions for me?

Has, maybe I just haven't seen it, but has the city or Public Works put out on social media about the Public Works recognition week and day?

We haven't yet.

We need to do that.

Yeah.

So we need to make sure people are aware. So if we can get that on social media.

I appreciate that, yeah. I'll get with Lisa, get some happy faces and some hardworking people in some dirty trenches and we'll make that happen. Thanks for that reminder.

Okay, thank you. Neil, do you wanna remind them of the luncheon?

Yeah, and of course, on Thursday, we'll be celebrating with our mini battles, so please come to that at 11.30.

That's graduation day, and I've got two graduates, so. Well, I guess. Priority, yeah, it's, we understand that

You don't need to put Neil over your two.

I think Neil is going to say he understands if I need to skip graduation for the trophy.

Although I may prefer that.

I don't know.

Neil, that's at noon? We're going to start at 1130. If you show up at noon, that's OK as well. We'll be doing those mini battles probably for an hour or so. I mean, it's.

Lunch is provided, right?

Yeah, lunch is provided, and even a speech by the mayor will happen, so we appreciate that.

This is Scooter, can it get in there? Yeah. I don't know.

Is it Scooter accessible?

Yes, it is. Any other questions? No, thank you. Thank you.

All right, with that, I'll entertain a motion to adjourn from work session. Motion by Council Member Anderson. Do I have a second? Second. Second by Council Member Williams. All those in favor?

Aye.

All right.