City Council - Regular Meeting

I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

Roll call, please. Kushner here. Osborne here. Latari here. Jones here. Uler here. Approval of city council minutes. I move to approve as presented. Kushner. Yeah. Osborne. Yes. Latari. Yes. Jones. Yes. Uler. Yes. Thank you. Adoption of agenda. Move to adopt agenda as presented. Kushner, yes. Osborne, yes. Latari, yes. Jones, yes. Uler, yes. Thank you.

Two proclamations tonight.

Arbor Day. Anyone here to represent for Arbor Day? looking for. All right. I guess not. Okay. Would you like to come up? I'll be happy to say right here. Thanks. You're welcome.

Arbor Day, April 24th, 2026. Whereas the city of Warsburg earned recognition as a 2025 Tree City USA program of the Arbor Day Foundation and takes pride in creating a community that places unique value on the planting and carrying of trees. And whereas Warrenburg shows its dedication and commitment to urban forestry by the dedicated efforts through its energy and sustainability task force, volunteers who are committing an annual community forestry budget of at least $2 per capita and promoting an annual Arbor Day observance. And whereas trees being planted and cared for by our community ensure that generations to come will enjoy a better quality of life. And whereas planting trees in an urban space comes with a myriad of benefits helping to reduce energy consumption by up to 25%. Which will reduce greatly general energy costs and help with the overall cooling of the city. And whereas planting trees in an urban space helps members of the community benefit from properly placed trees as they increase property values from 7 to 20%. Trees also positively affect the local ecosystem by helping to clean water and create animal habitats to encourage biodiversity. Now therefore, I, Bruce D. Uler, mayor of the city of Warrenburg, along with the members of the Warrenburg City Council, declare that April 24th is our community's Arbor Day. In witness whereof, I hear set my hand and seal this as 13th day of April, 2026. Thank you.

Thank you. Thank you, sir. National Volunteer Week. Yeah. Volunteers. Volunteer.

You're all volunteers. So, thank you for coming out tonight. I appreciate it. We really do have a great group of volunteers here tonight. So this is for you all. National volunteer week week April 19th through 25th 2026. Whereas National Volunteer Week was established by presidential proclamation in 1974 and provides an opportunity to recognize the impact of volunteer service. And whereas volunteers are an essential part of this community, serving in many capacities at schools, faith faith, faith-based organizations, nonprofits, community groups, and local municipal government. Whereas the city has 12 volunteer boards and commissions that reflect the community's variety of interests. And whereas these volunteer boards and commissions help support and guide the city's services including public safety, arts and cultural programs, planning and zoning, building code, children's memorial fund, diversity, equity and inclusion, sustainability, historic preservation, health and wellness, and economic development. And whereas this recognition serves as a testament to the transformative power of volunteerism, showcas showcasing the collective efforts of individuals who selflessly contribute to building stronger, more resilient communities. Now therefore, I reach the Uler Mayor Warrenburg, Missouri along with members of the Warrenburg City Council do hereby proclaim the week of April 19th to 25, 2026 as National Volunteer Week.

mayoral appointments. Motion to approve mayoral appointments. Motion to approve appointments as presented. Kushner, yes. I have read them. Okay. Kushner, yes. Osborne, yes. Latari, yes. Jones, yes. Uler, yes. Thank you. Mayoral appointments reappoint Shie Box as a member of the Planning and Zoning Commission for a second term through April 2030. Wow, that's a long 2030. It's 2030. Yeah.

Appoint Charlie Rut as a member of the planning and zoning commission for unexpired term through April 2027. Appoint Gina Martinez as a member of the board of adjustment for a first term through April 2031 and appoint Will Matson as a director of the parks and recreation board for an unexpired term through June 27th

through June 2027. Thank you. Number seven, 7.1. An ordinance declaring the results of the election of two council members for a three-year term at the general election held on Tuesday, April 7th, 2026. Mayor, if I might. Yes, please.

Present. Um, thank you, mayor and city council. This ordinance we present tonight is to adopt the certified election results which just came in this afternoon from the Johnson County Clerk's Office. If I may read those, uh the certified election results for the April 7th, 2026 municipal election are as follows. Council members vote for two for a three-year term. Max Rydenower 77 sorry 774 votes and Jan Jones 812 votes. Those are certified election results. And if you have any questions, I'll be happy to answer any questions.

No questions. No questions. Thank you. Are we ready to move second reading? Motion to move to second reading. Kushner. Yes. Osborne. Yes. Latari. Yes. Jones. Yes. Uler. Yes. An ordinance declaring the results of the election of two council members for a three-year term at the general election held on Tuesday, April 7th, 2026. This is for adoption or rejection. Kushner, yes. Osborne, yes. Latari, yes. Jones, yes. Mueller, yes.

Thank you. Number eight, council sier swing in of new council members. Y yeah, let's to present present those first.

Make sure Perfect.

Jim's going off tonight. Of course, after six years, fire chief and fire department. How many years? City of Warrenburg. Total City of Warrenburg. 45 years. 45 years. City of Warrenburg. very grateful for your service. I know Kathy would be happy that you guys can take those road trips more often. So, here we go from the city. Congratulations. You're finished. Is it your $3? It's your Yes. No, I get six. That's right. Spend it in one place. Okay.

Six years worth of pay right there. Don't spit it all in one place, Jim. Yeah. Typic. Okay. All right. Thank you all. Have a nice time. Thank you. Thank you.

That's all folks, right? you. You're not going to stay for the meeting.

We have a certificate of recognition with respect and gratitude. the certificate and recognition coined or given to Jan Jones for three years of dedicated exemplary service and leadership as a council member of the city of Warrenburg after being duly elected on April 4th, 2023.

Okay, you can stand up if you'd like. and you thought we were through. Well, on behalf of the city of Warrenburg, we've got you a a bag of tissue paper. We thank you for everything you've done and continue to do for the city.

I had this on my wall. I had to give it back, but they added a few things. Thank you very Thank you very much. Thank you. Thank you.

Swearing in of new council members. Yes. Let's do you both at the same time. if you would down to the floor. Swearing in Jan Jones and Max Ryden, you would please raise your right hand and repeat after me. I state your name. I Max writing do solemnly swear do solemnly swear that I possess that I possess all the qualifications all the qualifications for the office of city council member for the office of city council member as prescribed by law as prescribed by law

that I support the constitution of the United States that I support the Constitution of the United States and the state of Missouri and the state of Missouri the provisions of all laws the provisions of all laws of this state of this state affecting cities of the third class affecting cities of the third class and the ordinances of the city of Warsburg and the ordinances of the city of Warsburg.

Yep. Sorry. Okay. Thank you, Lindle, for letting Jan do this. And Maddie, where's Maddie? Maddiey's back there. Thank you also. Comfortable? Yes. Great. Thank you. Very good. Thank you.

You ready for this, Max? Ready. Roll call. Rydenower here. Osborne here. Latari here. Jones here. Uler here. Adoption of new business agenda. I move to adopt the agenda. Rydenower, yes. Osborne, yes. Latari, yes. Jones, yes. Uler, yes. Okay. Election of mayor. I nominate the honorable mayor Bruce Uler to continue as our mayor. Second. Second. Oh, third.

Thank you. Rydenower. Yes. Osborne. Yes. Lati. Yes. Jones. Yes. Huer. Yes. Thank you. I know. Could be the only no. Election of chairperson pro Tim. I would like to nominate chairperson Susie Latari. I would like to nominate council member Jan Jones.

So So what you could do at this point is ask them to um say a few words about why they would fill this position and then we can vote. Okay. Uh Jane would like to say a few words on me first.

Yes, please. I've served on the council for the last three years and I think that the next obvious step for me is to serve as mayor prom. Um, I'm not interested in being mayor, but mayor prom is kind of a transitional position typically for that, but I see it as a transitional uh position for me as an individual, not so much as moving up to the mayor's position in the future. So, under those circumstances, if you're still interested in having me, I'd be delighted to accept that position. Susie,

I am honored to be nominated. Thank you, Max. I appreciate that. And um I know I would enjoy that position. But I really appreciate Jan's point of view. One of the things I appreciate about you so much is that you always ask questions that I don't think of. And so, um while I'm honored on the nomination, I would uh respectfully request that we just put forward Jan's name. And um I do think especially since she has really taken the time and the effort to be an advanced uh municipal I'm not going to say the certification correctly. Uh close enough.

Thank you official. Um I really you know folks may or may not know much about that but it does take extra time and effort to go through the various trainings and certifications that the Missouri Municipal League offers and Jan has done that. Um so I think you would be a fabulous mayor pro tin. Thank you. Thank you, Sue. It was very nice. Okay. Motion. We want to restate this then. Do what do we need to do? Uh motion to nominate um Council Member Jones.

Nominate Council Member Jones as mayor pro Tim of the city of Warsburg. Okay, I second that. Thank you. Benhower. Yes. Osborne. Yes. Latari. Yes. Jones. Yes. Muler. Yes. Thank you. Thank you.

No. I think I think to switch to Oh, she didn't want to switch. Oh, this is I know. Yeah, she likes good view. Okay. And I can hear it.

We have a great city council. Really happy to be a part of it. Sorry we lose Jim after all these years, but he's he's gone fishing now. So, welcome to the group, Max. Welcome. Really happy you're here. I'm glad to be great volunteer and community leader. So, thank you. Item 14, motion to award the 2026 Nancy J. Anderson Charles W. Stevenson Education Endowment Scholarship in the amount of $1,000 to Tyler Wine, presented by Mike Scragg, city manager.

Thank you, mayor. I want to start by acknowledging that the city clerk really did all the work behind this. somehow the city manager gets the honor of presenting this but and I know that you touched on it and you most of you probably are aware of kind of the background but I want to give a little bit of context for those that may not. So, as you mentioned, it's the Nancy Anderson Charles Stevenson Education Endowment Fund that funds the scholarship. It was it was put in place to honor former city clerk Nancy Anderson's 50 years of service to the city for the benefit of children of Warrenburg employees uh that are seeking higher education. And so, it's a $1,000 scholarship um and we go through an application and selection process. Um this year the recommended recipient is Tyler Weine, son of Justin Weine, building inspector. And just a little bit of information about Tyler, he he uh plans to attend State Fair Community College, pursue a degree in general studies and construction industry trades. Wonder how that happened. Um he's very worthy recipient with commendable civic and extracurricular endeavors. uh maintaining a grade point average while employed at the Warsburg High and he's as I said son of the building inspector uh Justin We uh who's in the community development department. So if Tyler and your family if you want to come forward I have a certificate and a a recognition coin and I don't have the check but I'm sure Joe Jody can hook you up.

We'll take care of that. Thank you. Tyler, I've got a certificate, a scholarship award certificate recognizing you and presenting you with a CA challenge coin as a recipient of the 2026 Nancy J. Anderson Charles W. Stevenson endowment fund scholarship in the amount of $1,000. Congratulations. Congratulations. Congratulations, Tyler. Thank you.

Even though it's after the fact you read the motion, we'll still just let Tyler, to make that official, we're going to read that motion and then Oh, yes. Vote on that motion. Motion to award the 2026 Nancy Day. Anderson Charles W. Stevenson Education Endowment Scholarship in the amount of $1,000 to Tyler Wine. I so move we approve. Rydenhower, yes. Osborne, yes. Latari, yes. Jones, yes. Uler, yes. Thank you.

Thank you. Congratulations again. Thank you. Item 15. 15, public comment of liquor license uh liquor license FIFA 2026 temporary hours. We have a public hearing. A public Sorry, there's nobody here. Oh. public. It's just a public comment. Is anyone here for make public comment?

Okay. Say anything. No.

Mayor, if I may, I'll just provide a little uh context and also task you with uh um some work maybe. So, as I believe you know from prior reports, um FIFA FIFA World Cup is coming to Kansas City and in anticipation of that, the state legislature passed a bill that extended the hours of sale, hours of operation and hours of sale for licensed liquor establishments statewide. And so the state statute provides that uh from June 11th through July 19th, essentially the dates of FIFA World Cup, not just the dates that games were played, but the entirety of that time frame from first game to last, um that a licensed liquor or uh establishment can be open 24 hours a day and can sell from 6:00 a.m. to 5:00 a.m. the following day. So a 1 hour break of not selling during that time frame. And then cities have the option of opting out of that altogether or could adopt modified um regulations that are more restrictive or less inclusive than what the state statute provides. Um I would tell you that um as I understand it and Marcy Barnhart director of the CVB has been very helpful. As I understand it, some of the logic is that some of the the cultures from other countries are used to kind of their evening starting in their um later in the day. Um because the games themselves are are play being played at kind of your typical game times here in the United States. You know, if you follow FIFA World Cup, if it's in Europe or some other country, you may have to get up at 2, watch the game. the the games in the United States are a typical 8:00 p.m. at 9:00 p.m. So, having said that, the I think the state recognized that there might be desire on the part of some to be able to uh do something that

they're used to culturally in terms of later hours for dining, drinking, and and uh celebrating. So, in in anticipation of you needing to take up the question of whether you wanted to uh stick with the hours adopted by the the state statute, opt out or amend them, staff set up a public comment opportunity. And so, not only did we schedule the public comment period on today's agenda, but we also distributed a survey to the licensed uh liquor establishments in the community that would would be subject to this uh requirement. And so there were 31 uh establishments that we had on file that we emailed and surveyed. We received responses from three individuals representing four establishments. One of those establishments um was outside the city limits and it wasn't a closed survey per se. So I think they became aware of it and and filled up the survey. But from uh the standpoint of survey results, we didn't include their responses. And then one one uh respondent represented two businesses. And so in the packet you have the survey the tabulation of the survey results. Um one respondent was Connor Harrington with uh the checker tab and the other was Stacy Fitterer with fitters and old Barney. Um, so I won't regurgitate the the survey results for you, but they indicated I would say moderate interest, not not a firm uh plan or an indication that they would use extended hours, just moderate interest. I think the thing that one of the things we tried to ask is if the city council chose to opt out, uh, would it have what what type of impact would it have on their business? and and um trying to find that response back, but they uh Connor Harrington with the Checker Tavern said min minimal

impact and Stacy Fitter with fitters and old Barney said moderate impact. So, um didn't know what to expect in the way of survey responses, but uh as I reported, basically three individuals responded. We also then did try to get the word out to the general public that they could address you as well, either for or against. uh and did that by way of uh an article uh that the s the star journal ran about a week ago. So I think we got the word out. So the item before you is in light of the public comment there's no um action that you need to take this evening but you could provide us uh direction on if you want us to bring anything back for your consideration. So if you do nothing whether whether it's you make no decision provide no direction or you choose to do nothing that would allow those extended hours to remain in place. All the alternative is you could provide direction that you want to opt out entirely go back to uh the hours of operation and sales that we have on the books at any other time of the year or you can provide direction about something in between some alternate approach. So, with that, I'll pause and be happy to take any questions.

What are the normal closing hours? Um, that seems like a fair question. Um, I believe it's 100 a.m. Um, 1:30. Okay. Say that again. I'm sorry. 1:30. 1:30. 1:30 is closing. And then is there a rule about last time of service? They start trying to do last call around 1:10, 1:15. Everybody's supposed to be out at 1:30. Okay. And what time can they open in the morning or at whatever? Whenever they open. Give me one second.

So I looks like there's three I should have had this open again. Three games that are starting somewhere between eight and nine. Is that right? I'm sorry. Does someone else have that pulled up? But I Thank you. Yeah. One, two, three, four games that are starting lateish. Anybody have any idea how long a typical football game lasts? 90 minutes non-stop action. 90 minutes. That's what I'm talking about. Stop each time. You're right there. It could go a little bit longer due to stopped each time. Yeah, really. Usually well under two hours.

Okay. So, let's just say it's two hours. That's two hours more beyond that at the latest. If for a nine o'clock game, say it goes two hours, probably wouldn't, but if it did at 11, there's still two more hours of drinking currently. Well, and then there would be travel time for people that are attending the games to come back here. And for those that don't have tickets,

I I forewarned Marcy that I might call on her for her input and it might be useful in terms of I think I don't know that you're going to have people go to the game in Kansas City and then travel back here to celebrate. Probably more likely people that watch the game locally and then but Marcy, do you want to add anything in terms of what you've learned and yeah visitors or stays? So, you may have already heard we will not have the third round trip with the Missouri River Runner. So, it'll be regular times and with the um traffic situation at where the games are going to be held. The games are going to be held in Kansas City at Arrowhead KC Stadium. There will be very very limited basically no parking there. So, it will be ride share shuttle services. They are having something called region direct. So, the closest region direct location will be Lee Summit. So, you could drive to Lee Summit, get on a shuttle bus, and it would take you to FanFest. From there, you're going to get on another bus and go to Stadium Direct Stadium. Um, as I said, you're all thinking time, time, time, right? So, we said the 90 minutes after the game, and you're right. You got a nine o'clock game. You got 90 minutes. You're getting back on that shuttle. when's your time to get back on that shuttle, you're you're not getting back here. Um and so I have reached out to my hotel, our hotels in Warrenburg. U I went out just this morning, talked to our um three of our general managers, the nights of the games, the um nights of FanFest because FanFest is 18 days. It is the nights of the games, but then it's also um 12 other days throughout

uh FIFA festivities. And they are seeing one to two three night stays at the max. So they're not seeing long extended stays. Um, so seeing those that are coming for the actually attending the games, maybe not so much, but if they are, they're probably going to drive to Lee Summit and and hope and get back whenever they get back. Um, we're going to see those that are going to go to FanFest um and they're going to come back through because of the price and our location. That's what we're ultimately going to see and that's what our general managers and that's what my board has feels like this going to be the primary factor for those deciding to stay outside the Kansas City metro area is price and location. So any other questions I can help answer?

Are they full the hotels?

No, they are not full. They are not full. We have a a lot of rooms and we just had a board meeting on Thursday WCB Mour meeting. We have a board member who has um he works with five different hotels in the Kansas City metro and he said that none of them are full. So there's one that's 15 miles from Arrowhead Stadium and they have less rooms at less rooms than the one we have at Fairfield occupied for World Cup. Did I I feel like I heard something and I don't want this to be hearsay so somebody please correct me that there was some discussion at the federal level about some sort of I'm going to call it the wrong thing tariff or charge to come on a certain kind of visa, you know, visiting visa from certain countries.

There's a $15,000 bond for those coming from 50 different countries. Is that for real? Yes. Yes. I 15,000 per person. I apologize. I I beg your pardon. $15,000 $15,000 for those coming from 50 different countries bond

bond and they from what I have read now I am no expert put that in there. Um I am no expert but what I have read is that when they depart and their passport is scanned and they are back on the plane then they are automatically that 15,000 is given back to them. But interesting to know one of those countries is Algeria and they have a team base camp in Lawrence. So that there Lawrence is is very um aware of that bond. Any of the other ones listed here? I'm not aware of those. I just I just saw that Lawrence is being truly impacted by that new news.

And it's not like a bail bond where you put up percentage. It's like where you put up the whole

It's the same idea as that. It's like a cash bond instead of a there's a there's the standard bond that you're thinking of where you put up 10% and then there's cash only bonds which we use a lot municipal because smaller numbers. So this would be a cash only situation. Uh and you can the US state department has the list of countries on their website published. It's a temporary visa bond essentially that you pay the money to get the temporary visa. you return, you get the money back by not overstaying your temporaries. So that if they overstay, not only do we have their information, we also have a financial penalty place already. That's the idea. Thank you, Marcy. Thanks. Thank you, Marcy.

Thanks, Adam. I did have a question, too, on Sorry, Marcy, not specifically for you, but for the police chief. I'm sorry. Uh the one concern I had was just people causing issues uh especially well into the night. Is the police department equipped to take that on if we did extend those hours?

So I'm actually presenting a next council me regarding toou with KC PD. Um we have some officers interested in going up uh to KC to assist them. uh the chief Stacy Graves sent us a letter requesting that uh participation. They've assisted us in the past. So, we're looking at going that way if it gets approved. Um but that's staffing allowed. So, depending on what happens with this, whether or not we staff up more, uh just depends. Um, right now you have most everybody, all the bars are pretty well shut down at 1:30 and get most people out at 110 shut down at 110, 11:15, most people out at 1:30. There's a couple that like to push the limits right up to 1:30, 1:31. So, that's some of the issues I think you're going to run into. And I've one way or another, I've said before, anything after 11 midnight is usually not great. So anyone could

Thanks, Chief. Are all of our um bars in good standing with the city and the state as far as their life? I playing playing well and doing what they're supposed to. One one likes to push the limit a little bit in that instance, but that's pretty minor. So yeah, I just I'm just thinking as a a former u establishment owner, how much would I have to bring in to make it worthwhile to have staff there?

23 out of 24 hours a day is a long time. And to staff up for that, if if you don't have the staffing already for it, I would think as a business owner, I'd really have to look at that to even consider it myself. But

does it have to clarify? Yeah, you don't have to stay open those entire hours, but one of some of the survey questions we tried to get at the question of how would you implement and really didn't get much in the way of specula speculation on their part of what hours they might be open. Um, it was more just kind of they'd wait and see what the response was like. So, but I I was thinking the same thing. You've got a cost benefit that consideration there. How much patronage will you get compared to your staffing expense?

I mean, to me, the fact that only three people responded, three establishments, two owners responded tells us a lot that it's not something that many people who serve alcohol by the drink are feeling very strongly about. Um, and as someone who used to work in the harm prevention field at the university, you know, I have a very strong bias against adding more opportunities for people to drink late at night when decisions are worse, when our police officers have to work harder, when, you know, we may or may not have enough free rides home, you know, safe rides home for people. Um, and especially considering our students who, you know, that was who our main audience was there. Um, for me it's an obvious no. If if every single business owner had responded and said, "We really want this." I would certainly be open to having conversations about maybe an hour or two later. But to me, the business community, which I care a lot about, our, you know, our small businesses make up the heart of this community, but they are not telling us this is what they want. That seems very obvious to me. There was a really excellent effort by the city, but also the chamber and Main Street to make sure that our small business owners had every chance to communicate to us about that. And only two did. And they were not uh you know, sort of yes, you must do this, but like yeah, we we we probably would, we might. and you know, so I don't know if anyone else has strong feelings about extending the hours, but I'm certainly a no for 23 hours.

Yeah, I'm I I definitely understand that. Um, and I think maybe not the full 23 hours, but I think at least giving the business's opportunity to the the option if they wanted to, cuz it's clear we only had three respondents, but maybe some of these other bars would want to reconsider closer to June. um you know we were asking for this four months out and um you know things might change here in the next couple months but at least giving them the option and if we don't have anybody open then okay we even have to take action on it but uh if we wanted to limit those hours uh you know we would have to take action on it that is not uh the the most businessfriendly uh routes either uh whenever they do have the option to make the extra money if they wanted to open and staff uh their businesses for that time

and if it's not going to be a major impact on the police department too because that's the major uh thing. If it's going to be an impact on city services, then we would need to consider that. But we'd have to evaluate it when we get closer to that time. And I think it if we did that, it would be important that if they're going to stay open for any period of any of those additional hours that they have to notify the city that they've opted to do that so that all involved are aware, the police department is aware, everybody else is aware that uh and you know what you need to staff up for it or nobody's going to do it. If you don't hear from anybody then

I think that's a great great solution. Is that a possibility? Can you require notification like that? Uh not it's not baked into the statute. So we can't require more than what the state statute requires of businesses to do um from that standpoint. So if they have a license they have a license and they can operate. Isn't it more of a courtesy courtesy? I think it would make more. It would almost be the flip side where we would go to them and say, "Hey, we're trying to make sure we know which businesses." I mean, I definitely think it's a absolutely I would think that you all would want to know who's who's open and who's not open. Uh, for sure because even if it's not really even if they're just open to the open and not soccer related.

Yeah. This is purely speculation on my part, but one scenario that seems plausible to me is an operator just kind of sizes up the crowd and stays open until business dwindles to the point it's not worth. Are those times set in Right. That's what I'm thinking. Are those times set in stone? Would we have to be o would they have to be open 23 hours or No, no, we can choose. We can say and and later one hour later, two hours later, an hour early. We can choose all that.

The current statuto and ordinance scheme provides for the 1:30 a.m. closing time with the 6 and 6:30 depending on which day of the week you're looking at opening or sale time starting. So, they're not actually changing the morning times. They're just taking the 1:30 pushing that to 5:00 a.m. leaving 1 hour to I guess clean up and turn around and reopen. But, uh, that's that's all they've done is extended the 1:30 and 5 a.m.

So, you would as the council have the authority to dial that five back somewhere between 1:30 and 5 if you chose, but you would need to do it by ordinance. We would need to go through that process, adopt it, communicate it. We I don't didn't really contemplate changing it partway through if we have a you know change our mind but trying to set this up so that you're providing direction and then we can communicate it to the and we would have to make this decision by when

the as I said I didn't really think about changing midway through advance but I I think you would want to give the businesses the opportunity to understand what the parameters are and then be able to market if they so chose. So I think uh it's really a function of how far in advance you want to to provide them direction in advance of that first game which is June 16th June 16th locally and just to underscore it doing nothing means they are able to be open so you don't have to do anything for them to avail themselves of this. You just have to decide if you want to restrict it,

right? That's it. Which would be June 8th, the June 8th meeting would be the last time we could take action on this. It would be our last city council meeting before the first Yeah. Starting to confuse it. And and Adam Adam and I haven't talked about this, but I guess you could midway through you could say we don't like what we're seeing and we're going to change it. But true. You can. Yep. Oh, you mean shut it down midway. Well, you could adopt an ordinance. I don't think it's a drop dead date in advance of the World Cup starting. If you I'm not recommending it, but if you

Yeah, I think we're talking about two separate things, which is courtesy to business owners versus what can we do? What can we do? Yeah, we could say let's see how it goes for a week and when chief calls the first night saying no, we can put an ordinance. we could have a special meeting, you know, 24 hours later and and and change it and then see how that is received. Well, if our hotels were fully booked, that would be one thing. You know, I'm just thinking from my own perspective. It wouldn't be something that I would want to do as a business owner. I'm a little more concerned too about the college kids.

Well, high school kids. Yeah. Besides the outside coming in for the motel because that's where it'll get pushed to the limits. that's that's who's going to be harmed. And there's some um empirical data I'm happy to share with folks about what the research shows, what you know, what not just our opinions and feelings show, but what the research shows about when you extend alcohol hours, increased harm, increased violence, increased alcohol cr increased vehicle crashes. there's, you know, this is not just a potential benefit for businesses, it's a potential significant harm to some people. So, I'm always going to side on that side. So, um I'm happy to share those data with anybody who would like them.

I'm curious, uh we're talking about hotel bookings. Do we have any information on not hotel bookings like Airbnbs? because I would I would be willing to suggest that those are probably folder faster than hotels in general, especially for something more long-term like this. If you're coming to do several days, the price point on an Airbnb is usually significantly friendlier and you have

Good point. So, that's something to consider is that our hotel fullness probably doesn't quite tell us exactly what's still. It's a great point. I don't I don't disagree with restricting the 23 hours. I think that our if our businesses want to take the opportunity though, they they should have the opportunity to take it. um maybe not the full 23 hours, but at least allowing for the extra hours if they decide to be open for that.

And I think that if they were to decide to offer the additional hours and then they find out there's no clientele, they'll make that change on their own. Yeah. Or once again, if we find out we have a major issue and we need to strike it down, we can. is not ideal but right it is often so if it's helpful for your deliberations what staff does not need a definitive time it would be helpful if for you to give us feedback on whether you'd like us to draft an ordinance for consideration we do that you can insert the time you can continue to deliberate on the time

could you pull the mic closer I'm sorry my my ear My hearing aids are not cooperating. Okay. So, it you don't have to nail down the specifics. If you can give staff some input of whether you'd like us to draft an ordinance for your consideration, you can deliberate further on the actual times that go in that ordinance when it comes back to you. If you definitively want to opt out, that takes an ordinance as well. Um, it would be a little bit different of an ordinance. And then if you want to leave it as is, then you if you could give us that direction, then we won't have to draft anything further.

I'd like to see you come back and we just take a a vote on whether to adopt or reject that state option. That's what I'd like to see. Right. So it to just allow to vote on yes or no to allow the 23 hours with with no adjustment. Yeah. So just a simple opt out or since exactly. Uh the only good thing is it is uh well maybe it's not so good but the um university is not fully full with students.

That's a good point. So that is that's we won't have all 10 or 12,000 of students here. They also won't have potential employees. It's either you won't they won't have the potential employees of you know students of age either. But right that's a good point. Students aren't old enough to be in establishments after a certain time. Yeah, that's correct. Yeah. They're not 21. They can't be in there unless they have an adult or a fake a good fake ID or a good fake ID. Um, can we see an ordinance for restricted times and for the full opt out?

Sure. Given given the conversation and trying to support you as best we can as staff, I think we'll we'll draft both and and let you deliberate. You can leave the restricted time parts blank if you can't, right? and and we can walk you through amendment, making a motion to amend and and voting that up or down and get and maybe include something in case we have to do an emergency shut the program down because it turns out to be a really bad idea.

I don't know that you would have to do anything as part of that ordinance. We just would have to call a special meeting or act at a future meeting. just have it ready to go if should it just go terribly wrong. If you were to elect to say restrict it to 2 am or 3:00 a.m. or something like that and then decide, oh no, we need to just get rid of it completely. Yeah, we would need to have a special meeting passing ordinance for that. Otherwise, we'd be passing essentially an amendment inside of an ordinance like a trap door of sorts. I don't have the case law for you tonight, but I'm fairly confident that that would be a bad move. Okay, Mike, is that clear to you?

It is. I I hope it's helpful for you trying to kind of account for all the possibilities and stay ahead of of the timeline. So, this is helpful. Um, and as Councilwoman Lardy said that I failed to mention that that the chamber and Main Street were very helpful in in putting the survey together, getting the survey distributed, and reaching out to their membership. So, it's unfortunate that we don't we're not able to get the information from Airbnbs as far as, you know, they're they they've gone to a new platform and they're not sharing. So, there's no way for us to know whether or not people really are filling up Airbnbs in our area. Uh,

that's a whole another conversation, but you're correct. They uh they've kind of contracted what little information they used to share. Not to get off topic, but did we ever receive the lodging tax from those platforms? That was an issue years ago. They declined to do that anymore. They put the burden on the operators themselves. Understood. We have taken those steps. Yeah, we've taken those steps, but it's not as streamlined as we had initially thought that it would be.

Yeah. Gotcha. Anything else about this? Anyone? The public comments are closed. And we have a public hearing. Item 6.1 16.1. A public hearing on an ordinance amending chapter 27 of the code of ordinances of the city of Warrenburg regarding setbacks for flag poles presented by Barbara Carroll, AICP, director of community development. And no one. Thank you, mayor and city council. This is an ordinance that has come forward that Steph has drafted uh upon review of a conceptual site plan for Veterans Park, which would be in the northwest corner of the West View Shopping Center parking lot off of East Russell Avenue be a private park. Um that review included uh on the site plan approximately 10 or more flag poles, water fountain, benches, landscaping etc. And in doing that review um the flag poles are considered structures under the zoning ordinance and the definition of structure. And then further um since there are no specific regulations like we have for fences or parking lot lighting or canopies over drive-thrus um those structures then would have the same setback from a street that any other structure would have and along Russell Avenue that's 35 ft. at this particular property it's 32.5 ft because of an average setback calculation that the code also allows. Um so in looking at that sequence of interpreting the

ordinance um staff felt that uh a flag pole as a structure um would not be that different uh in terms of impact on the the built environment as a canopy over a gas gas pump or a drive-through lane like at the banks. Um and that setback is 15 feet. And so we felt it appropriate to bring forward an ordinance that would allow a specific setback regulation for flag poles in each of our commercial and industrial districts. And so the ordinance that you have in front of you, uh there are several sections to the ordinance, uh whereby in neighborhood business, in business office, in general business, light industrial, heavy industrial, in each of the districts, you would individually adopt the same language, which reads, "Flag poles, including all bases, structures, supports, and lighting, are allowed no closer than 15 ft from any street rideway line." You might notice we did not include a separate section and regulation for the central business district. That is because it already has a 10- ft setback from the street for structures. So, it already is closer than that 15. So, we did not change it uh and go from 10 to 15 for the central business district. We just left the existing language alone in the central business district. So, uh, with this change, then, um, there would only be a couple, uh, flag poles that would not meet the 15- ft setback and would require slight redesign of the site plan. Um, and the other portions of the plan, uh, uh, already meet the 32.5 ft average setback requirement. So, with that, I'd be happy to answer any questions. And, uh, Mr. Franklin, uh, the property owner and developer of the park was here as well.

If I may, one clarification that literally just occurred to me, but the the site plan and Mr. Franklin's project are what called it to our attention, but you're really voting on the code amendment as it relates to black hole setbacks regardless of the specifics of a particular project or site plan,

right? the this the site plan will be submitted with their building permit application and that will be an administrative staff review. This would just give us the ordinance under which to review it. Uh so and in in any future project whether that a similar insight IARE has a flag pole in front of their property any of them would would could take advantage and would apply this ordinance would apply to them. And I should mention planning and zonings commission considered this at their meeting last week and recommended approval. Any questions, comments? Nope. Nope. Thank you, Barbara.

There were no other comments for the public. So that public hearing is closed. Item 17, an ordinance amending chapter 27 of the code of ordinances of the city of Warsburg regarding setbacks poles. I did have a quick question. I noticed that the planning and zoning findings weren't included in the packet. Unless I messed up, my apologies. You are correct, but it just said recommends approval.

Um, yes. It said there was compliance with comp plan. Um, no negative impact on community and recommended approval. Move to second reading by title only. Rydenhower, yes. Osborne, yes. Latari, yes. Jones, yes. Yes. Oh, sorry. I'm in the wrong spot. An ordinance amending chapter 27 of the code of ordinances of the city of Warrenburg regarding setbacks for flag poles. This is for adoption or rejection. Ryenower, yes. Osborne, yes. Latari,

yes. Jones, yes. Uler, yes. Thank you. Thank you. Item 172, an ordinance authorizing the city manager and the city clerk to execute an agreement with Civic Plus LLC for Civic Rec recreation management software for the parks and recreation department presented by whom? Good evening. Yes, Chris. Hi, members of the council. Uh yes, our assistant director uh Tony Albertina has done some fine work and research on this and he'll be making the presentation. Great. Thank you Chris.

Welcome Tony.

Good evening Mayor and city council. Um tonight we're uh having a pres request for ordinance to uh have Civic Rec as our software for the parks and recck department. Um we currently use Civic Plus for on the city side. So, um we've uh worked with them uh like with their uh vendors about getting information and uh we evaluated multiple uh vendors to choose uh which one we wanted to go. Um over the past several months, staff conducted a comprehensive review of recreation management software providers. Uh the two that we spent the most time was uh RecTrack, which is I'm familiar with from the previous place I work for, and then uh Civic Wreck. So we had demos with both and then staff evaluated and the staff unanimously decided to go with civic wreck based on the functionalities and uh the current software we have now is active net. Um it has a lot of issues um reporting softwares uh tracking past uses uh some billing problems. So uh just a whole plethora of issues we have with it. So we wanted something to ei make uh staff's time more efficient and also have a better user experience for members of the community. So, um this will allow people to make changes on their household. Um we could track uh track passes better. Uh people can renew passes and then we know like what types of passes they have. It also allows for facility rentals, activity registrations, uh more customized uh interfaces for uh users to make it more friendly for them and give them more control over their household and know what's going on with it. So, um, in the f the first year it would be $20,000 and then the second year, uh, we would have the the remaining amount, which is $39,000. Uh, a big part of it is we have to have some new hardware, credit card readers, scanners, and all that. And then the price after that is around $20,000 uh, annually. And then there's a 5% uplift, which the company agreed to uh,

wait till 2028 to implement. So, um it is uh we're really excited about it because like we have uh all kinds of issues with active vet now and then we do have members that uh are upset with stuff because like uh the the software won't record their visits or people will register for something and it won't uh take and we'll have to issue like a refund or they'll get it sign up for the wrong class. That happens a lot too. The the user face isn't very good right now. So like if someone signs up they'll accidentally sign up for the wrong program or just all kinds of issues. So we're hoping that uh after evaluating the demo um this is the route we decided to take and it works well with the existing software we have with Civic Plus. So if anyone has any questions about the software

questions for time the um the first year or the first quarter of I guess it's the last quarter of this fiscal year the 20,000. So during that period of time they will uh they will take care of transferring uh your software to the new software and make sure everything is correct and yeah will you be running parallel to system?

So uh if if approved we would sign an agreement with them starting May 1st for the implementation. It takes about the whole so uh the whole software phase moving into it is about 16 weeks. So once we get approved, we'll start we'll have like a transition team. A couple of staff members will be involved with like building the interfaces so we can customize like what how it looks and everything. So we'll be working on that. Um they'll transfer all of our member data from the current uh database we have to the new one. So it will uh require minimal disruption for users. They should be able to just come in. Uh if someone's uh hasn't used any of our programs or been a member for like outside of seven, eight years, they may have to reregister their account, but anyone that's recently been used should be in the in the system and they'll have to reregister like register their email address or however they sign up their household, but then most of their stuff should be in there to verify it and then them opting into receiving like emails and having a membership there.

Okay. And of the the new software, will it then uh meet all of the requirements for accepting uh credit cards that the city has to that we have? Uh yeah. Yes, it would. Uh yeah, they have the PCMI uh encryption and all the new credit card readers will have that and it's all it's all cloud-based, too. So, we don't have to have any servers or anything on site. But yes, everything meets the requirements for encryption. I think they're actually a little bit higher on their standards of encryption and authentication. So,

okay. And I also think that um so I'm I believe that when people join they uh commit when they commit to monthly payments that comes out of their bank accounts. So that is going to be secured information.

Yes. Yeah, it will be secured. And then they'll actually now they'll get notifications too. Like we could set it up where you'll get like um you'll get a notification like hey just a reminder uh you're going to your account will be charged in seven days cuz it's like kind of now like you'll just somebody will just get a random account charge on their bill and then like what is that? And then we also get a lot of members that are worried their credit card would get stolen because the credit card company is a sec a secondary company not from active net. So it's like whatever the company is. So then they're like, "What is that charge on my card versus this is like allows us to build like city of Warrenburg?" So they know what that is on their account they're getting charged for.

And then the last question that I have is the um 5% annual uplift. So the 5% uplift is on the 3933 or on the 29.

No, the the 296 the the 30 39,000 is uh since we only budgeted 22,000 this year. Um we didn't know what we kind of had an idea what the software but we have to buy a lot of new equipment and then there's staff training and then the the time of the company moving all of our software from the current for our user information from the soft uh the current software to the new one. So we're backloading that to the second year of so next fiscal year so we can properly budget for it. But then after that then the annual charge will be 29,000 but then there's a 5% uplift uh with like the uh market you know with the cost of labor and just like different technologies increasing year to year.

So the 20,000 is already in your 20. Yeah we have 22,000 budgeted um this year but we're uh we're only doing 20,000 of it because in case we have any uh that gives us a 10% buffer in case we have any other expenditures or anything like that with the moving into it. Okay. So after um 2028 that 29600 we should only see that go be going up. Yeah. Yes. Every year.

Yeah. And we we won't be in a contract with them. So like if it gets astronomical we can evaluate that and decide if we if we want to continue using the software or if that's if we want to go with them. But that's kind of a minimal increase compared to like what uh other softwares are charging. So, is there an estimated go live date?

Uh, yes. So, we're hoping sometime around right after Labor Day. We could theoretically be ready to go by August 1st, but with the swimming pool season and staff just we don't want to do that to the people working. That would be like crazy for them to have to switch over in the middle of the busy pool season. So, we're looking at se like right after Labor Day to implement it. Um, but we didn't want to wait till right at October 1st because that's when our contract with them will end because we paid up through then. Um, so, um, we just want to have a little bit of transition time to be able to like work out any kinks before we just say, "Hey, we're going to go to this at midnight on October 1st." So,

and if I'm not mistaken, we're using Civic Plus currently on the city side. Are these two systems integrated together? Uh I believe yeah I believe that uh as as some things like our GI GIS systems are are similar and uh the platforms are like technology wise are pretty similar with that too. They work well together and all that. So So am I going to have like one login for the city and one login for parks and wreck or uh like my newsletters and things like that I get through the city. Is that all one thing or is it all

I think your user account should work for both based on what the guy the guy told me of the Nick the sales rep told me that they should work uh similar to together. You might have to you be able to use the same email. You might have to sign up for a couple of different things with the recck department, but it should be able to integrate well with each other. Very nice. Thank you. I had a question about the is there a way to I got that it says there's built-in email notifications. Do they have the capacity to have those be text?

Yeah, we we do have that. That was another great feature we have and it's can even be broke down. So like baseball coaches, they can actually sign up for like a team module. So then they could actually text and email parents. You have to opt into it. So it's not it doesn't leave junk emails so you're not getting a bunch of them. But yeah, we can set that up where if a if a member wants to receive text messages like with building closures or, you know, class updates, we can set that up or like they might only want to get text notifications about fitness classes or pool stuff. So, we can use that to send them, you know, send them

because I'm all about the text and I trying to get rid of as many emails as I can. Um just and then the last thing I had was just curiosity the it says there were a couple of attachments that I don't think were in the packet the prospectus and the agreement um were those supposed to be part of the um council letter or were those I I think those were on the I think the first email I sent with it and then I had to readjust the ordinance and the city memo. Um the perspectus is about I think it's about 60 pages long. It's kind of like a case study and it evaluates all the their stuff with compared to different communities and all that. And I like reading this.

Yeah. Yeah. Yeah. I could I can I could send it to you. I apologize. I thought I that was on the first email I sent in but and then I had to redo the ordinance but the second one was the actual agreement because for fir uh the first, second, and third years on that. So I would just like to read both of those. Doesn't affect my my vote. I mean you I can provide them to you. I'm sorry about that. No, no, no. That's I appreciate it. Thank you. Is it possible to include that in the next board packet so the community can read through that also? Yeah, absolutely. Yes. Thank you. Good point. That's I'll make sure to attach it. Okay. Thanks. Any other questions for Tony?

I just I just wanted to add one thing that um city of Sidelia uses this Blue Springs, several other cities, it's not as an industry standard that people really like to software. Good. Thank you, Tony. Thank you. Thank you, Mayor. Y ordinance to second reading by title only. Shut up.

Second. Ridenhower. Yes. Osborne. Yes. Latari. Yes. Jones. Yes. Muler. Yes. An ordinance authorizing the city manager and city clerk to execute an agreement with Civic Plus LLC for Civic Recreation Management Software for the Parks and Recreation Department. This is for adoption or rejection. Rydenhower, yes. Osborne, yes. Latari, yes. Jones, yes. Uer, yes. Thank you.

Thank you. Item 17.3, an ordinance authorizing the city manager and the city clerk to execute an agreement with CAT Excavation, Inc. for the Enterprise Sanitary Sewer Interceptor Project in the city of Orangeburg, presented by Phil Adlitz, director of public works.

Good evening, mayor, city council members. So, I don't know if you all are aware of where Enterprise Lift Station is. It is on Enterprise Avenue or Northeast 2011 Road. Um it was installed in 1996 and did a fine job, but over the years due to maintenance costs, due to the growth of the city with the subdivisions going into the west of it, it's become a problem. So uh in 2022 we started with own engineering setting it up to you know engineer to get it out with Cahill coming in. We were able to develop a gravity flow sewer main that will be able to connect and we'll take away the lift station all together saving on electricity on maintenance. So, um, we went out and to get bids. Uh, we had three that were good bids. The lowest was CAT at $961,355. They've done lots of work for us before in the past. They're a good reputable company. To make Terry Hawks very happy, I suggest that we go ahead and approve this ordinance so that we can get this this station removed, change over to gravity flow, make the sewer system better, handle more flow. Any questions? I have just a couple if I may. Um, so I've heard about Enterprise Lift Station for a long time now, but just so I understand where we're going. So Enterprise Lift Station is currently in place. We are ripping that out and we're going to put that sewer line all the way down to K Hill. Basically, we'll do we'll put the sewer line in. The lift station will still be operational until

the sewer lines connected, tested. When that's complete, we will disconnect all the pumps, connect the sewer, and it'll flow down to basically from 2011 to Cahill. There's a deep enough manhole just to the south of Cahill between the Curtis's property and Cahill property and gravity flow. So is there another lift station on the other end or No. Okay.

Luckily the city of Orangeburg is very gravity. You know Maguire is the top and things flow downhill. We have the west plant, we have the east plant. City of Warsburg now has five lift stations. One is Northern Hills Pump Station. It's the one we used to have flow going out in the lagoon north of town. Um, but Northern Hills Pump Station is our largest pump station. It basically does 250,000 gallons a day. It pushes it all to the West plant. Enterprise was the second biggest. Um, Terry will correct me if I'm wrong, but it I don't know the flow that it pushes, but it pushes stuff to the south of 50 and then back around through gravity flow all the way to the east plant. So, we're getting rid of that portion and it'll just go gravity flow all the way to the east plant and pick up there.

And are there cost reductions longterm not having to maintain that? And Okay. Yeah, because that pump station Terry just had last week to repair a pump. There's only two pumps in there and due to redundancy and you know high flows and all that stuff, you need two and one of them broke down last week and we had to get a contractor in here to fix it and get it back up and running. That was probably I don't have the bill yet but probably wasn't too cheap. Yeah. So, it's been costing us about 30 to $40,000 a year for the last 10 years. Yep.

And then I would add in addition to repairs just monitoring uh staff time to check it on every How how long does that usually take? So, just quick in and out. It's a quick 20 30 minutes. Oh, so substantial. I mean, a good chunk of your day still. Yeah. So, okay. They have to go there. They have to look at it, make sure it's running. They have to write down hours. They have to write down stuff and at least once a week they clean out the pumps due to the rags and trash that gets caught up into the pumps. Baby wipes. Nonflushion. Yeah. Thank you. Any questions? Okay.

So, you said we have uh five. We have five stationations. We're going to do away with one. Get away with one. And the others are still needed because of the way the land lies. Yes, the other three are small. Um, one over on Water Street has three or four houses, so very minimal. One out on DD has two to three businesses, and then one in Northern Hills has two to three houses, but they're all required due to the elevation of the sewer mains. Okay, thank you. But in the future, we don't want any more. So we can keep it that way. Thank you, Phil.

Thank you. Any other questions, comments? Nope. All right. Motion to move to second reading by title only. Rydenower, yes. Osborne, yes. Latari, yes. Jones, yes. Uer, yes. An ordinance authorizing the city manager and city clerk to execute an agreement with Cat Excavation, Inc. for the Enterprise Sanitary Sewer Interceptor Project in the city of Warrenburg. This is for adoption or rejection. Rydenower, yes. Osborne, yes. Latari, yes. Jones, yes. Muler, yes. Thank you. Thank you.

Item 181, a resolution to declare the official intent of the city of Warrenburg. Michael D. Sprag, city manager.

Thank you, mayor and councel. This is a companion item to the item that you just considered. And you may recall that we kind of hustled to take up the question of solar for the sewer plants and for the police department. I meant to send you send you a text to encourage you to drive by and take a look at the uh the structure that's going up with the police department. It's come a long way. Um but you may recall that we the timing of that was such that we need to get that decision made so that we could be eligible for tax credits. And to do that, we had to make enough progress by the end of the year. So, we've worked with Schneider Electric. Phil has taken a lead on that, and that project is progressing. At the time that we we did that, we ran fin uh costbenefit analysis on the scenarios of rate increases on EverG's part as well as financing costs associated with the our share of the solar once the the tax rebates are are received. Um, the reason we're bringing I'm bringing this to you at this point is that the assumption at that time was that we would lease finance the solar and we would pay cash for the sewer. In talking with lenders, uh, they have more appetite for lending on a sewer project than they might have on a solar project. Not to say that they wouldn't lend on a solar project, but they might uh, ask of us a shorter term. So, this keeps our options open. we could the net financial impact would would essentially be the same. We carry some debt for this pay cash for solar rather than the reverse of that. And so by passing this resolution, all you're doing is declaring some preliminary intent. I can have conversations with our financial advisors and bond council and lenders and uh see which scenario is more palatable. But um they prefer that at the time that we authorize a project, we indicate our intent and then we can work through it. So um one of the things I

would be mindful of is the solar cost um isn't as much as this total sewer project cost. So we can take that into account in terms of financing. Um but as I saw this item go on your agenda, just wanted to uh keep our options open as we go to market for financing solar and then this this project. We wouldn't finance both. We'd do one or the other depending on what uh the lending community prefers. So your goal is to try to do the solar first and if that is not right well received. If the lending community uh bulks at all then we would have the opportunity to switch over to financing this and paying cash for solar

and costs end up about the same or yeah the interest cost presumably would be the same. So more project costs, I'm sorry, or the projects, the solar project and the Yeah, the the sewer projects actually more than the solar project. So one of the things we might need to look at is I know partial financing of the sewer to match up with those original assumptions. And if we were to borrow more, that reduces our annual costs. It's actually kind of helpful for the overall performance of the uh the the fund, but to sync up with the original intentions, we try to basically lease finance the same dollar amount as we originally assumed.

So, why not try to lease finance the sewer project and just pay cash on the solar project? We certainly could. Um, in part just trying to be, I guess, consistent with the original conversation of lease financing the solar. Um the the costbenefit analysis that we did was over the life of the solar equipment which is longer than probably the lending that we assumed in either instance but we certainly could uh really just trying to be consistent with kind of that original conversation.

Any other questions? We have a resolution in front of us. Motion to approve resolution. Rydenhower, yes. Osborne, yes. Latari, yes. Jones, yes. Uler, yes. Thank you. Thank you. Item 182, a resolution adopting the city of Warrenburg safety action plan and authorizing its submission and use for federal transportation safety grant eligibility. Presented by Phil Adlich.

Good evening, Mayor St. Council members. I have Jessica Hutton with Burns and McDonald's. She's going to come and give a small presentation on the safe streets for all. Hope you've enjoyed your evening so far.

Wonderful to be here. Appreciate the time and the opportunity to present about this project. Um there are a few slides I think. So, um, I will try to go through this very quickly, but please keep a conversational, interrupt me at any time. Ask me whatever questions you'd like to ask along the way. Um, I will I don't know who is controlling the the slide beeper, but I'll just tell you, I guess you can you can advance. Um, okay. So, just quickly, this is the team, the core team that's been working on this for you. So, I've been the project manager through the project. Um, and you might have met some of my colleagues, Maggie, Howard, and Zach, um, through our TAC meetings and our openhouse. Uh, but this is the team that's been working on it. So, we can go to the next slide. Um, these are the things I want to quickly present about. So, just an overview of what the Safe Streets program is. Um, and what we talked about early on for Warrenburg's goals with this project. Um and then what we did in terms of our engagement activities, our safety analysis, our policy review, and then where we stand with our demonstration projects and next steps. So um a quick overview of the program. This is a federal grant program. Um the the grants can only go to municipalities and nos and local agencies, not to state DOS. It was five years, $5 billion allocated. Um they award both planning grants and implementation grants. And to get that implementation funding to build your safety projects, you have to have um an approved eligible plan. So Warrensburg got the funding for the plan, signed the agreement with federal highways in 2024, awarded $280,000 in federal funding with a 20% city match. So that was $70,000 city match. Um we have just done phase one of that, which is a total of $200,000. we're wrapping up that that phase and that's to get us through the development of this plan and to think about what demonstration projects we want to move forward with. So the

remaining $150,000 will be to design and implement those um demonstration projects and then study them and uh write up the results of what we find. Okay, we can move on to the next one. These are the required plan elements that make you eligible to get that additional federal funding um through the you know another round of grant awards. So you have to have leadership commitment and goal setting. Essentially someone high up in the city has to say we are committed to reducing fatalities and serious injuries. There has to be a planning structure defined um datadriven safety analysis, engagement with the community, a review of policies, um and then a listing out of strategies and projects that would be uh that would benefit transportation safety in the city. Um and then you're also required to post this plan publicly and to report on um how you're doing in terms of that plan over time. Okay. Uh so early on when we were meeting with Phil and other folks at the city, we talked about um what does success look like for Warrenburg. So definitely wanted to focus on describing the crash patterns and the the impacts on crashes. Um summarize those engagement activities and how we talk to the public, look at the policies, um and come up with a list of projects which are all requirements. Um we need to get through the NEPA documentation for our demonstration project. So, that's what's still yet to go in this first phase. Uh, but we wanted to make sure we were very implementation focused, that we set you up for additional funding opportunities, that you had a plan to move forward with, um, and that everything that we, uh, that's laid out in the plan fits into the city's operations. Um, and that everything that we have in the plan reflects stakeholder priorities. So, the community and and all of you, what you want to see in the plan. Okay, next slide. So, just a really quick look at what um our engagement was. We we started out with a technical advisory committee. So, we had representatives

from each of these organizations that you see on the screen kind of helping guide us along the way. We had four meetings with them to present what we were finding and um get feedback from them on what they were hearing from their constituents. Um and then on the next slide, these are some of the activities that we did in terms of engagement. So, um we helped develop content for the website. Um, we had an online mapping survey where people could pinpoint where they were seeing issues and make comments on that. Uh, we did some social media graphics and posts for you guys to put up and a project flyer. And then in February, we held a community open house at the library. Um, some of the key themes that we heard through these engagement findings were um, lack of sidewalks and pedestrian access and that's something that we talked with city staff a lot about as well. um intersection came up, some driver behavior things like speeding and distraction and failure to yield. Um and then some infrastructure condition things like uh lighting and pavement condition, faded markings, turn lanes, stuff like that. Okay. And then in our crash analysis, um really high level, we just looked at how many crashes are occurring each year. Um you know, luckily we have uh very few fatalities, but any fatality is too many fatalities in the community. So, we tried to break this out by MDOT owned roads and then city-owned roads, things that where you have the opportunity to make improvements without having to involve MODOT, but also recognizing that there are areas where it'd be good to partner with MODOT to to make safety improvements. Um, and so we break these down the way MODOT does in terms of fatal, serious injury, minor injury, and property damage only. We try to focus on fatal and serious injury because those are the ones that really impact people's lives. Okay, if we go to the next slide, um this just shows a breakdown of crash types. The inner ones are those serious crashes. The outer side of that donut

are all the all the um property damage only. Um and so we see a lot of angle crashes, which is pretty typical at intersections. Those tend to be the most severe. We have some severe rear-end crashes, some out of controls. Um so those are all things that we looked at. And then we also tried to take a special look at peds and bikes, what we often call vulnerable road users. Um, and so we didn't have any fatalities in that space, which is really great, but looking at risk, you know, there's some opportunities to make the city easier for people to navigate when they're not in vehicles. Um, so that was another thing we paid attention to. On the next slide, this is just a heat map of where those crashes are occurring. You may notice that Maguire lights up that page. Um, you know, I think this is uh really due to just a lot of intersections, a lot of driveways, a lot of people going in and out. It's your major thorough affair through north south through town. Um, so not necessarily surprising. Um, and we did acknowledge that with the completion of the Meguire project, some of these might be mitigated. So this crash data just goes through 2024. Um, and so for some of those intersections, we might want to wait and see a little bit if they they improve from the recent project. But this also gives us a good opportunity um when we're looking for other funding to say, "Hey, these are the spots that are lighting up." So if we have projects in these areas, we have some justification for them. Okay, next slide. Um, these are the the areas where we ended up recommending. Um, this is your project list essentially. So, circles are intersections, bold lines are are segments. Um, you probably can't can't read them there. They're in the plan um in a couple of different tables. Purple represents what we identified just from the crash data analysis. And then yellow circles and lines are ones that were added on just based on what we heard from the community. Okay, next slide. Um, a quick look into

policy. So, we uh we did look at the city's comprehensive plan. We looked at um kind of what the sidewalk improvement program looks like now and we skimmed through the municipal code. Um and then after several conversations um with the city, some of the top things that came up for possible policy improvements would be to update that sidewalk prioritization program um to make it a little more data driven. Um and then to think about if the city might want a policy on ebikes, e- scooters, and other microobility. This is something that all the cities that we're working with are really struggling with right now. Um not not an easy answer, but something that uh the city could do in the future. U we talked about the traffic commission and seeing if there are ways to really incorporate a better understanding of MUTCD requirements and some things like that into that traffic commission. And then another opportunity would be for the city to develop complete streets guidelines to supplement your um street design standards.

Quick question on that. Can you define what complete street guidelines means? Yeah. So complete streets is really kind of the idea that within a city you want to make the streets um a transportation network for all users and not just for motor vehicles. So you kind of go beyond your uh your design standards that just make sure a car or truck or firetr can navigate this and and make sure like can a pedestrian navigate this? Can someone in a wheelchair navigate this? Are these appropriate speeds for the land use types? Things like that.

Understood. Thank you. Okay. So, the last part of this first phase is the demonstration project. So, in the city's grant agreement with FHWA, there was a part that was um originally intended to demonstrate some improvements along the Maguire corridor with the intention that then they could be incorporated into the Meguire project, but the timeline of FHWA getting the funding for this project and then the the Meguire project didn't align that way. So, we're still kind of working with FHWA to figure out, okay, how can we stay within the terms of the grant agreement, but do something that makes sense for Warrenburg given that the Meguire project is finished. We're looking at um potentially adding some bike shared use uh markings on an east west route to connect Holden to more like Maguire and some of the downtown areas. Um, and we're looking at a couple places where we might try to demonstrate access management, which might mean tightening up or closing some driveways. Um, and then potentially uh a median area that would just help um restrict some turning maneuvers in places where um where that might be beneficial to safety. So, we intend to come back. I think Mike and Phil the intention would be to come back to a future meter meeting and and finalize those demonstration projects with all of you. So, um we will try to get environmental clearance on those so that federal highways will go ahead and give the um the go-ahhead to design and implement them. And then next steps, the last part that I have here, um for you guys to hopefully approve and adopt um the safety action plan. And this will allow you all to submit a grant application in this final round of funding that is live right now for the Safe Streets for All program. Um, which is due by May 26. So to be able to submit a new application for some implementation funds, the plan

has to be approved before then and then we'll be working on that environmental clearance and the demonstration projects moving forward. So I'm happy to take any questions. When you come back uh with the plan, will you have will it include um diagrams or something visually that we can see what you're talking about? Absolutely.

So So I realized that this conversation was going on the the plan was not attached to the packet which was unintentional. So what what she's describing bringing back to you are details related to um the demonstration projects but the intention was that you I don't even know how many docu pages that document is. I've read it from beginning to end twice now. Um it's it's substantial and it uh it doesn't adopt any policies. It is just purely guidance but staff has has gone through it in great detail. Um, so I would completely understand if you are not comfortable adopting it this evening and we can get it in your hands for your review.

I don't have an issue with the um adopting it this evening. I just like to be able to see that something when you're talking about uh putting the median in a street someplace. Well, like where and how would that work if I like p I like to see something. Yes. Yep. And that was the intent all along with the demonstration project. The other thing that I would tell you is uh her PowerPoint does a very good job of distilling what the plan. So it's it conveys the content of the plan. Yes.

And Mike made a good point that I meant to to make earlier that there's nothing in this. This is the safety action plan is 38 pages that obligates you to fund or do anything. It's just sort of here's where we recognize there's need and here's some suggested improvements for those. So, as you find funding, this is maybe where you want to allocate. But, um, uh, what what we're trying to do with the new grant application is some of those intersections just north and just south of, uh, US50 on Meguire that lit up bright purple, we want to get funding to, um, to address those intersections. So, we have those in the plan.

Yeah. I think the other thing that you'll find of interest is there is a prioritized list of intersections in addition to the heat map and and it goes uh I forget how many it it includes but I find it very interesting to see kind of that priority progression through the intersection.

I appreciate your PowerPoint um and everything you presented tonight. I know that there's been an ongoing conversation for quite a while. Um, I will say that uh I do I would like to look at the plan before approving it just before we take a position on it. So, I will uh probably probably vote no at this time, but if we could look over that and look at it for next city council meeting, I'd appreciate that. I do think that it is important we get application before the May 26th deadline, though.

Yeah. In fact, I I think if you without formal vote, if you're generally in agreement, I think that's enough for us as staff and consultants to continue on the application side of things and we could bring back the uh item for adoption once you had the opportunity to see the plan. And I have one printed copy that I'm happy to just leave with you guys if you want to glance through it tonight. Thank you. Mhm. So, just to confirm what you said is if we don't approve it tonight so that we have a chance to actually read it, we will not be jeopardizing the application. Yeah, we'll continue to prepare the application and bring that back to you and stay on track for May 26. I'm

okay. Saying all that without having uh conferred. Yeah, the the only issue would be if you see something in the plan that you don't like and we have to go back and resolve it, it needs to be adopted before May 26th or the application can't be submitted. Gotcha. Is there a possibility of us getting it on the next uh definitely it's in final form. We just need to get it in your hand. Apparently I forgot to say that but we have it in email form that we needed out. Hello. Thank you. Thank you. Thank you.

Being that it was on the agenda, do we need a table move to the table? I uh would like to make a motion to table this discussion to the April 27th, 2026 meeting. I second that motion. Rydenhower, yes. Osborne, yes. Latari, yes. Jones, yes. Uler, no. Okay.

Four to one. Motion carries. No. Thank you. Item 19, appearances to the council not listed on the agenda. There are none. I want to step before miscellaneous matters from the city council. Anyone have anything? Great. City staff update. City manager.

Uh the one big ticket item for to discuss with you is just the fact that we're getting started on orientation and we are a go for Wednesday of this week. The intention is to meet at the uh community center at 8:30 and then we will be on a driving tour the bulk of the day. Um I believe you have your schedule at your seats. I've done this a number of times and I can't think of a single time where we w running behind schedule after the first stop. So, um I'm just gonna forewarn you that I'll probably be saying we got to go, we got to go. We got to keep moving. And if you look at that schedule, um a couple of things. I I did try to inventory all of our property, all of our locations in the community and build them into a a driving tour. it does not include anything in this campus thinking that we could do that before a meeting um not have to provide transportation. So it is logically arranged to try to progress through the community but it is a very tight time frame. Um but trying to get provide you information and have uh PE representatives available at some of the locations when we arrive to give you a little bit of an overview. Um With that, uh, we've got a couple of other orientations. Um, uh, one a day blocked out for kind of the more mundane mechanical things and a half day blocked out for financial um, review, which for those of you that were on the council last year, a lot of that will be an update of that conversation that we had. So, it'll really accomplish two things. Good orientation and then a good preface as we go into budget. With that, I'd be happy to answer any questions. Thanks for doing all that work. I know it's a lot of scheduling. A lot of like

I'm already nervous about the timeline, but we will not that any of us like to talk or ask questions. I don't know why. Thank you, Mark. That's a tornado watch. I think we just got on our phones. Thank you. I was wondering runs to 11 p.m. is what it says. I think mine said. I don't know if Chief That's right. Yeah. Henry Johnson counties. Yeah. to watch. Just a watch. Thank you. Uh, city staff update, administrative services department,

the audit, anticipate to bring that to you the next meeting, but just to my finance staff, they do wonderfully get that all together and ready for the auditor and all the numbers and reports they need. And as I word, they get to work on the budget really shortly. So, we're kicking that off soon. Um, that's all I got for you. Thank you. Thank you, Jessica. City clerk. Ah,

thank you. Did I have I wanted to um point out MML annual conference is always very um challenging to make sure that we get our our reservations and our our place to go. It's not until September, but the registration opens the end of April. So, um, unless you have a direct conflict with that date, I'm going to go ahead and make sure that we have a spot available. Um, the other thing I wanted to point out was the, um, managing the records for the city has become, um, interesting. We, uh, we've been holding by annual shredding dates and that seems to be clicking now with with all departments. Um, and not only are we um shredding retent I'm sorry, documents according to the retention schedule, we had 40 boxes of paper records that we were able to shred this this past week. Um, but we are still receiving electronic records too that have met the retention and so we're cleaning up some of that as well. So, um, happy to say that all the departments are participating and things are going well. So I'll let you know.

Sounds good. Sure. Thank you. And related to the MML conference, I know you talked I don't know a few months ago about the fact that we have a regularly scheduled city council meeting and so we'll need to figure out a new date for that. So not we don't need to deal with that now. Just a FYI, we know there's a city council meeting and you're working on getting that rescheduled. We we're we're prepared and ready to go with that. Yeah. Thank you. Committee development. Uh nothing additional to the written report in the packet. Fire department.

The uh March report is in the packet. Uh but I just wanted to make note of a kind of a neat uh milestone here. April will be one full year of uh fully staffed retention of staff. So no one's left this last April. said it a few times now, but I have faith. So, congratulations. It's fantastic. Great news.

Parks department. Just a couple of real quick things. Mayor Council on the 29th of uh April at Wednesday uh right before park board meeting at 5:00, we'll have a ribbon cutting for the front desk of the and lobby area of the community center. So, hope you all can attend that. And also on May 9th, which will be a Saturday, um at 10:00, we're going to have um ribbon cutting for reinstatement of the parks foundation at Hawthorne Park. Uh the committee wanted to do it there because that's going to be the first project they're going to donate to to the Sensory Garden Trail. So, those are two that are coming up uh pretty quick, but I just want to let you know.

Mr. Wanted to say thank you and also thank you St. Andrew Greg for your presentation last week at the library. It was a great job. Thank you very police department. Have nothing in this one.

Public works. So Lions Lake, we went and visited the floating dock manufacturer. We're hoping that mid May it'll be put in, but I'm guessing more towards the end of May. So hopefully that project will be wrapping up in the near future. I know they were working on asphalt last week. So lots of stuff going on there. We've got Market Street curb is getting worked on. I think it's supposed to be done this week at the end of this week. Then they'll be moving on to railroad. Um the plant expansion is going well. the solar panels, police department, the canopies are up. They still got to wire a bunch of stuff together and run it into the building. Uh, East Plant canopies are really just panels are up. West plant, they were working on that this week. Um, the other little projects now, the Enterprise lift station got lots of things going on. on Lion's Lake. Um I was walking through over the weekend. I noticed there's quite a bit of wash out on the new part of the trail around on the south side.

All right. I'll see if the contractor because he's still here and still around if we can get that cleaned up. Okay. Before everyone's late. Thank you. Thank you. I have two two questions. Um on the plant uh the new expansion. Yes. Okay. You've been talking uh for some time about a leak. So, is the leak gone? It's a leak. Uh it's a very slow leak around the foot valves, the mud valves. So, they went and they put epoxy around it. They did drain the tank again and they went and epoxied those areas. They haven't retested it yet. So,

at what point is having a small leak, any leak um bad thing? Yeah. Where it's time to dig it up, start over. Well, this would be a very expensive dig up. It's But there shouldn't be a leak.

Yeah, there shouldn't be any leaks. But so, the mud valve is a valve that they put, you know, they pour in the concrete and they put a valve in there and the valve itself is a mechanical valve. So if water comes up underneath, it allows the water to come in and it doesn't float the concrete tank, right? So a leak going out into that area is not a super significant problem, but they want to prevent it as much as problem as possible. Um it's not contaminating the ground. If it contaminates, it'll be way deeper. We'll just go through the creek. Um because of the location, there's a bunch of gravel. it would just run to the creek, but it will be filtered out through the gravel and all the rock and ground. Um, but the epoxy that they put in will probably solve the issue. It's not the first time that they've done these things. On one of our tanks, the cement wasn't 100% vibrated out in certain areas. They had to epoxy that area to keep to prevent leaks. So, they know what they're doing with epoxy. They just had to find it and resolve the issue.

So they've located the leak. Yeah, they knew where it was after it started. I'm just thinking a leak, you know, if it's leaking now and it continues. It just gets worse.

Yeah, it would get it poss. Uh, this was at the very bottom and it was just leaking through a gas floor. Not a gasket, a metal ring. It was just going by that and going out. So, it wouldn't be as you would think in your house. It was it would just seep into the ground cuz it was an inch over 24 hours of 7 750,000 gallons and it went down an inch. So, very small. So if it if it helps at all, my takeaway is known problem, known source, known solution. We are testing. We'll just stay in that cycle till it's fixed.

Test it again. Okay. So it's not done until it's not leaking. Yep. Great.

Um, the other question I have is we were really good when we were doing Meguire Street about keeping everybody notified of closures, um, tearing up sidewalks or tearing up curbs. Uh I haven't looked at you worked on market but now you're working on railroad and there's people uh some businesses where their their business sits right on the sidewalk and they have so if you're working on the sidewalk or the curbs, they have no other way to get into their building. They don't have a back alley. They do have a back entrance, but they don't have a back alley. and the contractor is going to need to work with them when the sidewalk is poured um for vehicles for pedestrians.

Curb right now Market Street is the curb, not sidewalk. We have a separate program. The sidewalk won't be in the market area. Okay. It's railroad I'm talking about. Railroad is all south of the street and it'll be all curved. We will make sure that we No sidewalk. No sidewalk on only curb. Only curb on the south side. On the south side. That's not going to hurt anybody. I hope not. But we will notify the businesses while we're out there that Okay. I thought they both were both streets were getting curbs and sidewalks.

Uh this project that's going on right now is curbing 88. So, if there's any uh disability areas, the corners basically where the handicapped have the bump. Are they going to get a new street? No. Oh, well. So, I thought that was going to be overlay. Getting an overlay is getting a mill overlay and market is getting widened and a mill overlay. Market is getting to the end of um to the entrance of Casey's. Yes. And then railroad is going the entire railroad from Holden to Maguire is going to be overlaid.

I think it's to college. It It only goes It only goes to Meuire. Well, Magguire to college. I have a picture from Then I'll have to go review it. But But don't change it. Okay. Because I've already told I understand. Yep. I you're working from memory and we're not confident. So, we'd have to go back and look at what whatever the original map was. That's what it's going to be. We'll get it done.

All right. Well, if you're not doing sidewalks on the north side of Railroad, there's not going to be a problem. When you do the overlay on the entire street of Railroad from Holden to Meuire, then they'll just need to be notified. Yes. And they will be notified. the half door hangers and thank you very much. You're the Orangeburg Convention Visitors Bureau. Nothing joints. and put